e e e all right and um so that means my audio should be going over the world nobody is on now record so I record record okay and I'm unmuted and I'm switching over to that so you can see thank are we recording yep okay good to go and on YouTube hi everyone um please be advised that on Tuesday May 21st at 4:30 there will be a strategic and capital planning subcommittee meeting held through remote participation via Zoom this meeting is being recorded you can view the meeting live on Medford Public Schools YouTube channel through Medford Community media on your local cable channel um on Comcast 98 or 22 in4 Verizon 4345 or 47 since this meeting will be held remotely participants can log in or call by using the following call and number and Link um the meeting ID for Zoom is 970 7626 6607 um additionally questions and comments can be submitted during the meeting by emailing Jenny Graham medford.ma us those submitting must include the following information your first and last name your Medford Street address and your question or comment um our agenda tonight is uh be it resolved that the Strategic and capital planning committee will meet to review and update the district's Capital needs assessment and planning document be it further resolved that the subcommittee will devise a process to ensure regular annual maintenance of the plan be it also resolved that the subcommittee will provide a report to the full school committee no later than June 10th 2024 um so I'll call the role uh uh member rouso pres uh member reinfeld pres and member Graham present so three Pres are absent um here we are so we can have that back so I think actually what might make sense is for us to talk about um the process first in terms of like how to ensure that we are doing um that we are sort of getting back I'll say getting back to postco um a a more routine and I'll say rigorous process around Capital planning to um try to anticip try to have like an ongoing road map that anticipates what those big needs are so that we can be communicating um with our partners in city government what those upcoming needs are what we think that they might be um Etc so um and those things for which we would be wanting um or needing Capital funding to be able to complete um the pro the process so before Co there was a process um it has changed over time so there was a process um back right before covid I guess I would say maybe in the preceding year where like a sort of a four-year chart that looks like this was produced um and it listed um each of the buildings um and what on a year-by-year basis was on the capital like Road mapap for that building um and sort of estimates of what was being um accounted for um and then during Co um our process actually sort of got absorbed into the city of medford's capital Improvement plan which is this document um and there's a a number of things um from a school perspective um in this um in this document as well um just try find the page that talks about some of those things a mogram this was produced by the colins center correct correct yes um and um let's see we have school um TW there uh this this um report outlined 27 projects for the schools um at a cost of um 12.4% of the total costs outlined um uh total C anticipated cost of $60 million and and a percentage of total cost being 35% so um and there's a whole lot of information about what those 27 projects are um that were outlined at the time and I think the time is I I think the time is right for um for us as a school committee to sort of take back the ownership of tracking all of that and I I think that is true especially because we now have a an electronic ticketing system for all of our like maintenance um uh projects and requests across the district right so work orders um can be put into like a formal tracking system that I think can maybe help us sort of make light work of what these Capital um requests are so that we can then put them on the road map so Dr krushing I was hoping you could tell us a little bit about how that system is working versus like what we used to do which was a ticketing system of sorts um it you you know but via email and much harder sort of report in so what what kind of capabilities do we have today yeah so we now have the C the system is known as operations hero um and it is a full service ticketing system for both custodial um for maintenance and Technology if we want presently we're running our ticketing for technology under a separate system um but we're going to see how this system works to be able to merge but as far as custodial and uh maintenance what happens now is we're having principles uh and assistant principles and directors enter we were worried I was worried about just opening the ticketing system up to every employee in the district that it would be flooded immediately with everybody's concern from the lowest to the highest need and I was worried about the ability to filter um what what was high priority um so we're doing essentially a soft open um we do have about 40 tickets in right now are ranging from from roof leaks to filling fixing broken water filling stations um to um you know a number of other issues uh that are coming up we have training scheduled for our maintenance staff um because what's really nice about this ticketing system is as we install new equipment and as we maintain existing equipment we can put QR codes on them so the ex the equipment will have a life cycle so that we'll be able to see the maintenance history of every piece of equipment and every District asset as we move forward um and we will be able to start pulling reports from them um that's one of my trainings that's scheduled for upcome um ask a question sure absolutely so um did you not list custodians not yet okay because they just seem like a group that yeah we're gonna we're going to start with senior custodians who then can distribute the work to Junior custodians and make sure as their contract states that it's um well organized um and distributed fairly my just my experience is with custodians is actually run into a lot of things yes oh you mean to enter yes yes we will we will do that as well yes obviously teachers do but know custodians are in everyone all every day so yep um okay so then would it make sense for us to identify the things that are on this plan that maybe still aren't done and and need to be done yeah and and push them into the system as well as to go um maybe ask you to go through the list of 27 projects in the city's Capital plan and push those in so that we can yes generate a list um and then uh you know perhaps uh what we might so that's like startup right so we can get everything sort of pushed into the system and then I'm wondering if on an annual basis we set some sort of like timeline or schedule around like when will we have an annual Capital planning discussion um so that this committee sort of has that clear marching order maybe we do it later in the evening so um it's not such a like sort of working session but more of a presentation of what those things are so the community sort of can understand what those things what those what those plans are and when um and I think my suggestion would be that that happen not in May second I know that's second it but I actually am almost wondering if we set this up to be like an like a November December activity so that before the halfway point of the year and long before budget and long before free cash certifies like we are proactively being able to like say and Report out um what you know what we believe that we need does that make sense it makes sense it's also I wonder if it's this committee um that would be really this subcommittee to be really helpful for me and other people working with me on operations to say all right when are we going to make asks of the new stabilization fund yeah and um you know prior really prioritization of projects I I know I've presented on Safety and Security um we all know that our new schools which we should not call new schools anymore are now approaching midlife um at 22 and 24 years old and that right and I mean so it's um and so moving forward with various projects um there are certain things like the haac projects at the entr in the Glen uh replacing kitchen equipment various things along those lines uh that we just want to make sure that the committee is well informed but is also approving approv improving expenditures as an example we have done significant lighting upgrades that as electric breakes rise all right we're using less electricity but we also need to pay for those over 60-month payoff um that's on Bill financing all right but our usage would be much higher and our cost would be much higher without lowering our carbon footprint so we've done that at the end we've done that at the we've done that at the Roberts we've done parts of that at Medford High School even though Medford High School is sunsetting hopefully PR um you know that's still six years out electricity right so but I would like to hopefully at some point present say the Brooks and the Miss as the last two schools you as the body have the ability to look at the numbers and give approval not give approval to these you know $300,000 projects yeah and I mean sorry go no my my question is how this intersects with the building and ground subc commmittee but I I think I think your question was more directly related to what I think that's a good question um buildings and grounds has historically like done many different things um but in its like last iterations they were focused more on like Community Driven like beautification efforts oh interesting um and like the more like tactical day-to-day stuff so um and that may still be the right thing for them versus I'm almost thinking like this committee um will get together to sort of craft what ultimately according to our policy really should be happening at a committee of the whole so if we think about like doing our work in October to collect to make sure that like we have you know we have a report out of the titing system we can sort of craft what we think is like the right um prioritization and then bring it to a committee the whole to present that um to the entire committee so we have the entire committee's involvement in that that might make some sense in terms of like a flow and then certainly um because the whole committee is there those folks that are on buildings and grounds if there was something happening in their committee they could also sort of weigh in and Sh I assume we don't do joint joint subcommittee meetings usually not which I know that makes the numbers weird but also I'm thinking that like so we as a full committee would set out and put our stamp of approval on the capital Improvement plan annually and um you know there's a bunch of input before we get to that meeting you know we don't need to know about the like the paint fixes here and there and the water filter Replacements and obviously when Peter Dr kushin goes through all of the um training on reporting he 'll be able to get us a report that's a meaningful starting place but that so that we as a committee would approve it and that the individual items you know we would send that over presumably to the city for a request for the funds they would give us a certain amount but they would not get to decide the order of that list like we we've decided this is the order of what we're going to do and this is the request that we're putting forward how much we want and you give us as much as you can and then we starting at the top of our list go down but that then each of those projects actually seems like would be things that would go into the buildings and grounds committee to you know Monitor and check on progress and like how is it is it happening um that's just my thought yeah that makes sense so the other thing I was going to say when you said it's time for the schools to take this back and make the decision absolutely but I think we need to build into whatever our procedure is a regular like report out reporting to the city or according because we need to be in their PL in their Capital planning yeah yeah it's what our priorities are that intersection is is a very interesting one because there there may be projects that are on our plan that the city in whole manages in every imaginable way and then projects that we are managing in whole and then projects where we're both managing it so like what it looks like on their plan is is an interesting question like I mean because do we want their plan to just have like a you know if it was a pie like there's a pie slice and it just says schools um or do we want their pie to have our you know like our list May in fact be a hundred items long their presentation is not intended to be at that level of detail which is why I like they're doing you know if they're turning all Municipal roofs to solar right like we want in on that we've got to be part of that right um I think also we have to we also being in on that I think we also have to make a decision like we're not just going to do act slipper roofs no we want a full roof for replacement with full instulation and it will last for another 30 years yeah that's where that's where taking it back is really yeah I also I also think that the difference between buildings and grounds in capital planning is that Capital planning should be big Vision M um kind of setting the standard for where the district needs to go with its about 1.2 million square feet of fa space over our multiple buildings um and as one example I was planning to submit a request to CPA to do a historic assessment of the Curtis tubs to see what that facility would need now given the events of last night in our discussion to collocate is that something that we should still continue but that's something that I see as a capital planning decision you know kind of guiding the leadership of the district so two things sort of come to mind I had a conversation with Alicia hunt last week and um we were talking about um this process of recommissioning buildings which essentially like looks at sort of everything and says like here's how you restore this building to its like original like purpose and function and this is what you have to do in order to get there and eventually the idea is like we should do that one building at a time in rotation over a number of years and then no building is ever more than like six or seven years out and that's that's enough to like have that sort of big picture point of view um the city has indicated a willingness to to do that across this for all of our out buildings not this building not Curtis tffs um right now Alicia would her opinion is that the OPM that they're bringing on to do the Andrews mcglinn project they are the right people to help us do this too because of their deep familiarity with the district um and so she was definitely like sort of favorable to working with them to help facilitate that process um but to her Point like when you recommission a building what you get out of it is a list of like problems to fix right it's not recommissioned at the end of it's the beginning right it's the beginning of the process right yeah it's basically the creation of your to-do list but all of those things should feed either work orders for the maintenance team to do because they have capacity to do X or Y or Z or um something that has to go on the Capital PL so the really the the output of the recommissioning study should go into the ticketing system so that we have one place for all of this to go um so I think Alicia can be a real Ally in that and she's indicated a willingness to attend meetings provided that we can like say hey this is the meeting I want you to attend because she's got a lot on her plate um that's great news I I like that that makes a lot of sense I also like you know the if we can do the recommissioning studies pretty much all at once then we don't end up with a scenario where one school is getting something different lots of lovely things while there are things that are more serious at other schools that just haven't been put on the list yet right um and you know that having all those at once will allow us to prioritize from a district perspective yes yeah so also not to Discount our current OPM however the City of Medford has recently contracted with three um architectural firms for what they're calling House doctor services and say again I never even heard these words and basically they're on call architectural firms to assist with with various things so um and one of one of those happens to be the original architect for the five schools is that hf8 yes yeah okay um and so there sort of another potential that could be part you know be part of the conversation um Am I Wrong to just you know just to to check me on this like that any OPM and anybody we hire to do this is going to provide us a reasonably functioning the reports not look terribly different from one to the next probably not no and it could be that that btq I think that's their name um does the OPM work they a designer jll is the OPM okay yeah um okay I can't I thought I thought you was talking about b2q to actually execute this the recommissioning study um I can check with her but anyway we can find that out I'm not overly concerned about it the other question I had is um timing wise like if we were to say our process is like from October 1st to October 15th we're going to push out a proactive email to the principles of the buildings to say if there is something that belongs on our Capital plan like speak now submit your tickets so that we can we can catch all of those and categorize them and then between o you know late October early no maybe late October into November maybe we'll give ourselves the month of November because it's November and you know it's a short month we sort of meet and put together s sort of a starting point and then in December one of our meetings becomes or part you know part of one of our meetings becomes the committee of the whole where we review that that timing all work works in the leadup to like free cash being available if we are dependent on free cash for something it also predates or precedes our budget cycle because some of that stuff will not be stuff that can be waiting for correct that kind um and presumably if there's a stabilization fund you could like tap into that at any time but also it's not like an endless po of money so um that prioritization is needed the one question I have is where does the CPC time cycle like fall into that sequence um because the CPC has a standing annual process CPC the community preservation commission so so they have been integral to like I know what they do the playground Pro mlen playground but both the all three of the playground surfaces yeah um I I don't exactly know like when are their applications due I would just want us rolling to like I did too I think are certain things that are rolling but I but I thought there were like rounds so I would just want to make sure like wherever that fits like it all fits into this process because I would hate for us to be like this is great and we could get CPC funding and like oh we just missed it you know I don't want us to like set ju okay July 8th round opens July 31st eligibility forms due September 10th full applications due October 8 and 22nd application presentations to the committee that's for this year I'm also submitting an off-cycle application for three bicycle repair and bike pump stations to be installed at the mlin the Andrews and the uh high school I love that in special circumstances off cycle applications may be considered applicants must have demonstrate an emergent public need and evidence of seeking alternative funding to the so so I think this timing works well because we will actually sort of no we'll finish the budget we will have an idea I mean you know free cash will have been certified anything going into stabilization fund will have been completed by July 1 um so we will really be way ahead of the game and like here's the list of things and we're just sitting around waiting for you know the the free cash certification City's um budget picture to come become clear yeah okay um um in response to your comment about the principles and I think we need some threshold guidelines on what constitutes Capital project I like that yeah I what I think Jerry could actually um really give good information on what constitutes a capital project hi Jerry youting over here information we have a video right there um well the um desie publishes uh guidelines for net School spending and um I will refresh my memory on the current guidelines but typically any project that is over $150,000 per project per school would be excluded from net School spending which means it wouldn't count towards the required spending um to access Chapter 70 funds so it's 100% uh on the city so uh when I was in Chelsea we tried to put those projects in the capital plan um for City only funding and then projects that um wouldn't meet that requirement um or wouldn't meet that threshold would be in the uh the school budget it's not it's not an issue if you happen to do a $200,000 out of out of the school budget it's just wouldn't count toward its net School spending at the end of the year and typically the city is way over net School spending so it would never you'd never put your Chapter 70 funding in Jeopardy by doing that U got it and then the interesting thing about the mcglen is that's really two schools so you kind of have a $300,000 limit if you were doing a project say HVAC that affected both schools you could split the cost of that project over those schools and then that would be true if you had funding to do something over four or five schools then you you could allocated for for the purpose of the um imitations now because I'm is two schools um is that limit in place if we really just do something like in one of the sides it's just tra we just apply to one school but then the limit is not 300 for that it' be50 okay um so I I have found two three well two other presentations beyond the like 27 projects that are listed here so in the the city's plan and I so I just wanted to like run through the because they're they're old but I don't think that necessarily means they're not they still that they're done so um this list has it's mostly lighting so Peter I think that's a question in terms of um cafeteria and exterior lighting yep so that has so on those it also mentions hallway Lighting in some places so the entire mlin with some spotty areas um has had all teen by spotty areas I mean like a few offices and a few locations that I'm working with the vendor to have replaced um We have replaced all of the lighting at the mlin okay Roberts um and we're currently working on an exterior project at the Andrews and the mlin um and but all of that has been replaced with high efficiency 25 year lifespan no need to replace anything LED um that both daylight Harvest so they will turn off if it's bright enough and they also have dimming capabilities uh and then automatic off after a set period okay so I just want to finish going through this list so the Robert School exterior lighting are there exterior lighting needs that have not been addressed nope been addressed okay and then missu has not yet been done Brooks has not yet been done no Curtis tffs uh Curtis STS has been done um full building LED I can't say full building I know hallways I need to check on the classrooms okay um so if you can check on that one yep uh automotive shop LED all shops have been uh 100% upgraded to LED lights okay Andrews halls and stairwells uh complete and whole building LED yeah I need to I need to check on the classrooms for the Andrews this some question there because if you visit the Roberts and the mlin you'll and the other schools the misch the ERS and the Roberts you'll see that what were hanging like fixtures have now been flush mounted which teachers have reported the few that I've talked to about it like wow it just really opens up the room um there are still hanging light fixtures in the Andrews so I don't know if those were just light bulb upgrade and replacements for Led got it okay so you can check on that one y um also on the Andrew school and this list by the way this list is from like 2017 2018 so I just want to make sure there's stuff that's still there we're taking it Forward uh Andrew school says controls upgrade for ADR and I don't even actually know what that means I would have to thing I I don't let me do it quick automatic dimming I don't know all day Refrigeration I can't ADR systems automatically adjust hbac yeah and I think that that control was was replaced because of the pandemic yeah okay um well that's not us that's Public Safety okay Andrews um you'll find it funny to know that they said the Andrew's HVAC upgrades were going to cost $25,000 so um I also did just share with you I located um from our previous Finance director Mr Murphy he had put together a um a a cap a CIP and so I've shared that with everybody around this table okay um but I would say and this is no fault of Mr Murphy but I would say that um a comprehensive researching of what things cost the numbers that are in there um I I don't know are accurate okay and unfortunately just in my research on some things uh are loly more expensive got it um I'm so sorry does anyone have nut allergy no no but thank you for asking um okay so then the second plan just to like bring us to current this is draft number three yes draft number three um two air compressors at the Brooks five air compressors at mck two air compressors at Roberts they all were replaced is that in the summer of 2019 there was a free cash allotment from the mayor and the city council at the time yeah that allowed for all of that compressor work to be completed okay um Andrew's new roof that actually got done so I'd like to qualify new roof yeah because what it was was a I'll call it a film that was put over the entire roof it's white that helps reflect the Sun but it also extends the life of that roof and Alicia hunt has said numerous times that it extends it significantly and I believe her but I always question like should we consider the R value insulation on that roof um as part of you know where we move forward okay um mlin complex complex had Auditorium seating work for 25,000 thought I so I don't I would say that it happened because there really isn't any issue with the seating in there but there the the seating in the auditoriums definitely does take take abuse I think there are about 25 seats in the High School auditorium right now that are damaged and need repair okay um and then at the high school repace replace repair fire alarm cealing system in 2019 so I can't speak to whether or not that was done but I do know that um we did significant fire alarm work this past fall the fire alarm system that met for high school um requires constant attention yeah yeah as member Russo asss the warrants he knows okay and then we had um I'm going to put security improvements to the side I know that's an ongoing conversation um The Andrews outside curb repairs those curbs are still not installed is that correct so there are some that are just sitting there there are some that have been done okay my whole time on the school committee and then there is um an item here for the mcglen complex asphalt and tire complex including Andrew's side curb repairs um so all of that is still like in progress right that's not complete I would consider it in progress last year the DPW um ground ground the road down so I mean it was significantly worse than it was and they did a temporary like Paving job but there's a longer term plan on the city Side since the city took that over prior to this that that road was the responsibility 100% of the Met Public Schools lighting curbing everything I think it just changed last year we don't have the capacity to manage a um okay so I'm not going to worry about some of the later things for high school um mcglen complex roof rebuil air comp compressors and chiller contact contact compressor all of that is being handled with this like HVAC project that will go in for the system to be tracked the the roof rebuild is somewhere you know that's up in the a in question but what I did notice in one of the documents there from either Hollands when those came out they suggested a fiveyear roof rebuild with one each year and those plans are at least five years old and we have not started um so we would have some sort of roof assessment which um I think we can sort of let recommissioning guide yeah priority there which is fine um the other thing that's on here looks like um water heaters at the Andrews the water heaters were have been replaced okay um we thought they were G to cost 880,000 what were they actually yeah they weren I can't remember what they were but it was another number yeah and you know for full disclosure the hot water heater at the Brooks has failed um it's original to the building and we're currently trying to work through what that would take but I think that we should go my recommendation is that we go through a formal RFP process um I was seeking an emergency waiver of that but we're able to mitigate the need for hot water right now so I think it's in the district's best financial interest to go through an N process right to what extent does water heat of failure at the Brooks predict Roberts MIT well they already failed they already failed okay so um there was a prediction but it already happened I see pred so they were um those were originally 400 gallon hot water heaters um because there was no way to the if you ever want to take a tour of the mechanical rooms of the district there's no real way to get things in and out right um and so rather than doing two uh doing one 400 there were two 190 or 200 gallon water heaters the one here is pretty cool there's stuff that is never going to be gone until they demolish this building I live in an old high school I'm there stuff with that is that stuff still there too probably I mean maybe did the condo conversion in 84 oh it is p to have is that could also be for redundancy you know in case one fails um we have some which is a good yeah way to go yeah so we said CPC applications are like July opens in July due in September okay what was the put that on our that was eligibility so you'll know you should be submitting a letter before you do a whole okay okay got it do you remember what the playground surfaces cost I can't I mean I can look it up I'm just saying was 15,000 no no no I think they were the20 yeah okay all right yeah I think they were yeah they were well I know was gonna be half a million yeah and that was you know many years ago okay so then I think it was sorry the the surfacing at Roberts was 109 540 yeah on CPA in what year was that in that's early when I we started yeah wow um okay so I think from a sort of process and Cadence perspective and Jerry like please weigh in what we talked about was like a desire to use the ticketing system to sort of push all of the things into it so that it can come it can be tracked there and then at the beginning of October we would send out a reminder to principles that like going to do our we're going to start our Capital planning process for the annual year um and so if they have anything else they need to like get those things into the system so we can be considering them and then in October and November this committee will meet to like make the recommended plan and then in December we would have an annual Committee of the whole where we talk about Capital planning and that that way it sort of predates all things budget right um and also allows any sort of information that comes out of capital planning that needs to inform the budget to happen and like sort of cues up if there's a free cash need coming and gets us ready for CPC funding if there is a project that we think needs CPC and is that the meeting we're inviting Alicia that's the city of menver too yes I think we certainly could invite Alicia when we I think we should invite her to our like our subcommittee meeting um especially because I think that is more likely be happening in her work which might be easier for her yeah um and then certainly she wants to come to the committee of the whole so that's sort of what we're talking about in terms of like sort of revising our process does that make sense that makes complete sense you you do you finish up the capital end of February middle of March maybe and then you're yeah okay yeah into your budget cycle back yeah okay okay perfect um and I'm GNA need your notes to write this up yes since I couldn't this this is where the audio um and I think that's fine um so I think the next step is that such as it is we proba we can present the process to the committee I will I'm happy to write it up after we meet um so that everybody knows what to expect um that is actually something that we do need to do and what one of our upcoming meetings in June because that's what we said we would do um and I think Peter I can pass these like old items to you to put into um operations hero um and then maybe um maybe we even like you tell us when you're ready to meet with like EV sort of everything that you can see pushed in and we can look at what that reporting looks like and tweak it even in advance of this next official cycle so I I would be happy to like do that on zoom over the summer at some point if there's a time that works for everybody just so that it happens when things are not quite as chaotic as the beginning of the school year yeah we made a to-do list for Peter of things that he was going to look into yes is that do you need that investigated before I don't think we need to investigate it before we tell the committee what the process is but I think before we meet in the summer yes does that make sense okay I welcome Sumer meetings on this just so yeah think I'm nuts but I no I understand well we do think you're nuts but that's not really that's not why um I I I certainly have enough information to actually draft a policy um Bas on repeating it all for Jerry so now it's all in my for sure um and then I can um do we want to have another meeting here or should I just like I don't think we necessarily need to if if um if you're willing to take a cracket writing the policy on our behalf I think that's fine because I think that the um the um School handbook policy like that format feels like that would be good for this as well um you know date ranges phases okay who's responsible um and you know literally a sentence for each phase to sort of like why are we doing this um and then bullets about the things that will have to happen so okay um do you need any do we need to include any information about the relationship with building and grounds and or the road I'll add that in there sure I mean because I think we what we thought was Jerry was that the buildings and ground would sort of like get the projects to once they are in action like once they action okay rather than here or old committee right y yeah and then I mean for some of them we can ask the the these House doctor contracts are available so we identify a project we talk to one of those uh firms um get a scope of work to do the project management write the any kind of construction documents that I needed um so yeah do you sorry ahead do you have any so we one of the things we talked about earlier um was um they do the bidding too I mean they produce the bid documents for the own nice to advertise well that's I like easy um not cheap but right I mean but they that's you know what you're going to hold the contractor accountable so they they to be precise so one of the things we talked about was um you know we're going to have the school's Capital plan and you know the Callin Center Pro uh document has like just all it's separated but it's still it's like this big mashed pile of capital for the whole Community um and one of the things I'm curious about if you've seen in other places is like so we have our Capital plan and then the city has a capital plan and do we like the budget like the M Public Schools budget will just be school department a number is that kind of what you think happens in other communities where in their Capital plan it says school department and a number or do they have our plan sort of like blown out into theirs yeah that well it it would be if they do it on an annual basis so there'd be a list of all the city departments in the school department would be one of them and it would list the projects that roll up to a total number that's in the city capital plan and of course it has to be accepted by the city so they the option to say we don't have the bandwidth to do it but that's when we kind of through budget management we have sufficient money you know at the end of the year we could maybe accommodate a project to kind of spend down our money that falls through the cracks or sometimes it's as you're finding out by the time you go out to bid you're you're $100,000 short u so sometimes it'd be a combination of U City operation funds and uh and capital if needed actual spending and all that your office is essentially who deals with that stuff so U because I'm for the I just want to back to the definition so if it's actually Capital it's it's not in our budget yeah well if it's it can be in a budget but it's how you report it so the the whole end of year report is designed well it it collects a lot of financial data from across the state and then it's uh also used for compliance for net School spending so there'll be desie publishes on their website every community's compliance with net School spending and it determines that compliance from the end year reports so if we are managing a project and it's over $150,000 there's a um in the account classification system there's one spot where you put the projects that you can charge to school funding and then there's another spot where you put the projects that are outside of school funding okay and so there's also like large uh equipment P purchases can fall outside of net School spending too okay great I'm glad I don't do um yeah it just like gets into your muscle memory eventually if you're around long enough but I can send you the uh the language to like help you with the policy thank you right um so it sounds like maybe we just need to make a motion to present our policy and process to the school committee and member Russo is GNA draft on our behalf I'll make that motion motion by member rinf I'll second that seconded by member Russo um oh we're in person yeah all those in favor I okay all those opposed there's only three of us us so we're getting motion passes can I just add a quick update of a major Capital project that's going on right now um so the mlin universally accessible playground is in the neighborhood of 50% completion um and it's uh I hope that um members are able to join one of the two tours over the next two weeks um it's really coming out very nicely um it's it's going to be a representative project of I think what good planning and um good Community involvement is and I know member Graham came last week so she can speak if she so chooses but um it's also been been a tremendous learning experience at a at a much smaller level for working with opms working with contractors the building process as it relates to how a new Medford High School will come about just you know the amount of detail that we need to have focused on even very littlest things um is really going to be critical um and I'll just give an example like alternates right um we need to make sure that like if we if we're married to something then there is no alternate and be prepared to spend for that if it comes back at a higher price or understand like what the alternates are there's really nothing that's disappointing in the mlin playground it's just those types of alternates coming through but is it worth making a presentation on this to the msba building committee or not yet or or I know I know I know did you did the podcast yeah podcast yeah I did see that she did I didn't but um yeah and I actually got to destroy the playground last week um and it was awesome I'm sure I believe I signed up for Thursday but yeah I'm waiting for the official come you're good yeah Lisa just said she was gonna send one so yeah but it's in my calendar I'm skipping another meeting for it sounds great sounds way better than whatever meeting that was yeah um okay is there a motion to adjourn motion to adjourn reld all this in favor