not I don't think be um voting to a Jour a meeting because you need a majority of the folks to jurn um sorry I live on the train tracks um and I think that the end of the meeting people are tired and you know one of the things that has happened in Old meeting law is that failures to properly adjourn a meeting um there's plenty of open meeting law violations around that um and like whole town councils you know the annual meetings they have to come back together to vote to end a meetings really dumb so I just want to make sure that the ending of the meeting is fully Crystal Clear um the only squishy thing here is that the beginning of the meeting whoever's taking the the the role does have to have like a voting member non- voting member on the piece of paper or the document they're doing so that they can make sure there's a quum of voting members to begin the meeting so yeah um it's very doable uh it's just a little more complicated than I think I'd imagine so I don't have anything else other than this there stuff people think needs to be added or changed let me know um I think maybe one thing um I was just looking through our approved resolution to see if it was in there um that the placeholder that you have around Communications being directed um to the chair um and I did not find it there so I don't it it must exist Somewhere In The Ether but I think the answer there is um you know media requests for communication or comment regarding the SBC will be directed like via me so that the committee knows that if they get a press like request that if the request is about like speaking about what's happening on the committee that that should come to me so that I can work with the right people to make sure that that whatever we say is appropriate um I was also wondering um whether I I think public participation um I would like I would personally like to see us adopt the same rules that we have for school committee around like you can speak one time on a matter for up to 3 minutes there's some specific language there in our rules document I don't know how you all feel about that in terms of like you know I I don't think we're going to see a lot of public participation in this like phase but I think at some point we will um you know when we're making like feasibility decisions and I'm just curious like can we sort of agree now like what that looks like um and I'm just trying to pull up our rules document to grab I already got it oh you have it okay um you know so I I don't think that has to be the answer but I think it is actually already documented so we should work from it and say that you know that's sort of what um we're proposing um so public comment will be limited to 3 minutes per individual and will'll be limited to those matters on the agenda that's important because when we don't do that we sort of bump into open meeting law issues the chair May limit comment to two minutes based on the number of individuals wishing to speak the chair will announce the time limit public prior to the public comment period at every meeting um the public will also be encouraged to submit their comments in writing or by email or by emailing them to the superintendent I would maybe say the chair written comments um comments will be forwarded to all members of the school committee [Music] um can I guess I'm wondering do we set up an autof forward situation and like I believe that we'll have a general email box okay again um and what we can do is set up like an autof forward so that if something is coming into that box it is being distributed to everybody that so I change the um chair to actually be the um the SBC email yes that's great and then I don't think we need that last sentence no thoughts about that from a public participation perspective well I like it I think I wrote that language before so I think you want to take out um email I mean or by mailing I mean that seems like if you were sending it via post um where am I looking at the public being right where your curse is writing either by email or by mailing oh yeah um I mean because I guess I guess will the school committee be a mailing address or how do you three get if someone wants to mail you I mean I'm fine with just um email okay email yeah uh comments and writing by email tobc um okay well I I'll replace that with the name the actual email address once we have yeah yeah and then um I would just say via autof forwarding um am I muted no I'm not muted um can I go back to um member um number three yeah and ask a non-elected official question yes how since I have three elected officials and Jenny when you called red you say member I noted at our meeting we we address superintendent we address obviously out of dorm Jenny as chair mayor what what is the proper H what should members of the SBC be urged to address feather fellow members um of the committee so I have thoughts on that um and um you know well Robert's R of order does say that but one of the most common mistakes about understanding Roberts res over water is that literally all of the rules can just be changed on the Fly by the chair so there's a set of rules of which can be completely thrown out the window at the blink of an eye which um you know if you haven't thrown them out the window then we should be following them but you know my my personal opinions on this is that for subcommittees and you know I don't think we'll have committees if the whole kind of a thing for the this particular for the the school building committee but you know I personally prefer first names and just the the collegiality that we'll have in a small group um I do think in a large group when there's no public present and we're not making a big decision you know we're working through documents and you know um I just I tend to prefer more collegial you know no collegial is not the right word but um you know informal informal thank you meth but then you know we are being recorded and broadcast so I'm very much open to always using you know the proper you know member member Keem you know I mean we don't um there's a lot of benefits to both in my opinion and it sometimes depends on who the folks are that you're actually who is the rest of the committee so you know like if we don't have any kind of um significant personality conflicts in the school building committee I'll just I don't know how else to describe it like everybody gets along with everybody nobody's interrupting anybody um you know being less formal seems real easy um if if if the chair has to Wrangle the group on a regular basis then that becomes more it becomes less you know you know Paul stop talking is much less uh you know isn't doesn't sound great compared to you know remember or so your time is up or um and I feel like we don't know that stuff yet okay so I don't know I'm I'm all over the place but that's just my thoughts I personally like that I would propose that we write in here a rule that says like we are we are residents and neighbors here in Medford and as such we will address each other based like on a first name basis unless otherwi otherwise requested by a member of the committee so if you want me to call you Mr rouso I'm happy to do that but I think I my strong preference is people call me Jenny you know like we're we're all like we're all like friends and neighbors here trying to like work hard to get something done like I just want people to feel like they're part of a team instead of part of a body of elected people because we're not right like we're appoint we're appointed like yeah so I don't know that seems like you know maybe it work till it doesn't um but I don't know what you guys think of that I mean I mean it works for me because it also then while we there is hierarchy in the committee because obviously we have a chair but um it's for me as you were just saying we're um We're Not Elected we have been appointed um and I like the idea of trying to find trust amongst the committee seems to be on a more informal basis than a formality yeah that's just my opinion I'm sorry Tracy I hate to ask you to repeat that the train was going by and I disconnected I I I was I was supporting what Jenny was saying meaning that while we're not elected official and we are appointed um it seems like to in order to establish this Comm a level of trust and the get-go while there is hierarchy as we do have a chair um and there is uh obviously non- voting members on the committee it seems to me and I love the way Jenny started out we are residents and neighbors working on behalf of the committee to do this this hard work yeah okay Aaron how do you feel about that I also agree I think that there's going to be this is a long process and I think that the more that we I think feel as equals as much as possible that allows for a certain sense of like um uh I think Community strength I think I prefer just because I think having certain titles for people um is understandable and we want to show a certain amount of respect but I also think that we want to operat if we're one body um and not where there's like a hierarchy where certain people's voices or votes are going to be uh have far more influence than other than others for the most part so I also agree I think it's better to try to be as impartial in our communication as possible while also being respectful to people's titles and things like that okay sounds great I did while I I think it was while Tracy was speaking I realized there might be two exceptions I just wrote in there I don't know what you all think on that yeah I think that's fine and if they don't like that they can tell us that's correct right yeah um Tracy the other question I had for you is like I'm gonna make an assumption that you don't know what Robert's Rules of Order are um maybe you do um but I think what would be helpful here is to like I don't know like what are like the the most important rules can we can we like write them down so that people aren't like where do I even find what that means to be able to agree to it so I mean I think in in my mind um you know giving them a cheat sheet is good but like even in words um you know to me one rule is that um voting happens on the committee when there is a a motion to do something and a second and at time and possibly debate on that subject and I think we maybe don't need to get into like you know if there's too many motions on the floor you know you got to you got to stop and like dispatch of things like I don't think we need to go there um but I think saying like when we have to take a vote somebody makes a motion somebody makes a second we have conversation and then we vote and under the open meeting law voice votes are loud which means everybody when everybody is in person right so we can just say all those in favor I all those opposed no and as long as there's no question um that's fine but at any time any member can simply request a roll call vote like I think that's an important structure for people to understand like we're going to not call 25 people like a 25 person role every single time but if somebody feels strongly that they need to know where people stand that that's a possibility um I think the other thing about voting that I sort of been wondering about is like do we call only voting members in the role or are we trying to like also record the the sort of opinion of non- voting members um it's it's a great question um you know as a non-voting member I actually I I don't I don't personally feel like I need to make my vote uh known how I would vote if I had been a voting member I think the reason I don't feel that way is that um when there is as an item just above it when there's debate I mean it's pretty uncommon that people are going to be speaking on a topic and nobody knows how they actually were going to vote um and that's in my mind the role of the non- voting members is like if I'm going to have any influence it's going to be and what I have to say so that the voting members may choose to vote a different way or vote the way I would um so I I don't really feel the need for us to like record all the non- voting members opinions okay but OB when we go to the full committee there can be a different opinion but um I I think you know maybe another thing about motions that would be important to say is like any member may suggest an amendment to a motion and and maybe we just say and the chair will guide the group through the proper way to accept or reject that Amendment so that like I don't need you all to know how to do that but if that happens I will handle it and we will like work through it and go from there um I'm just like looking through my trusty Roberts Rules of Order book here to see what else we're missing well um considering how long it is you're missing a lot but that's because it's ridiculous yeah well one other thing that um I was just reading about is like uh you know there are typically like limits to like how often you can speak so Robert's Rule says you can speak twice on a topic for oh where'd it go um hold on you may speak you may speak in debate twice on any debatable motion on the same day each time you may speak for up to 10 minutes that is what what Robert's Rules of Order says um I would propose that we amend that to be commiserate with what we're allowing the public to do in an event that things are out of hand right um just so that people understand that like once we get to the point where like we'll have discussion and that's one thing once we get to the point where we're going to take a motion and vote like there is like diminishing there is sometime sometimes diminishing return on like everybody talking exhaustively why they think the way they think when really like we just need to take the vote and let the vote go right so obviously like that becomes a problem when things are contentious um but maybe that's like a good place to start um I put this one in here uh Jenny G um it's actually something we frequently have even in school committee and um and it to me it's it's it's always new members that are confused by this but once the voting has begun there is no motions Allowed no amendments no conversation of any sort um and um you can vote no and then you know then talk about it or make a different motion but um it's just a constant problem even with a small group of seven so I do worry about a large group yeah being like I got one more thing after we started to take the role um um the other thing that uh you know Robert's Rules of Order talks a lot about is like how to reconsider something if you feel like the the group has made a mistake and again do we maybe just put something in there like if a member of the committee believes a mistake was made and would like to discuss a a a completed motion further they simply need to alert the chair and the chair will like assist through that process yeah uh yeah I know um I agree except I do think it's important to include the the most important cavey out there is the only members that may actually do that are V those that voted for the thing no in the winning thing so if if a motion was on the floor and it passes the only members that may in fact redo this are those that voted for it if it fails the only members that may do that are the vote members that voted for it against it um okay that's a fair and important point because otherwise you just recycle okay um do we have any um like when it comes to like meet meeting minutes and like accurate minutes being taken you know these are all going to be recorded and we understand it but have we decided if we're going to like how we're going to go about having them run down like who's going to be doing that um I think we are required to publish and approve minutes for every meeting um and I think there is still some conversation happening about um who will be responsible for that so that is something I need to like um get with this the superintendent on to make sure that we have an answer to that um I think the other thing that we might want to mention is like if we're going to take the agenda out of order um that we need to make an official motion to suspend the rules and take the agenda out of order and that's really because that's a choice that we're making that impacts like how the public can participate in that conversation so if you were wait if you knew that it was like the last agenda item and we took it first like you may miss it completely and not be able to talk about the things that you wanted to talk about and so I think when it comes to making sure that we're appropriately hearing from the public we want to make sure that we're um you know we just want to make sure that we are um not doing that halfhazard Le let's put it that way um I've reached the end of my Robert's Rules of Order book and I feel like if we can like work through these we're probably going to be okay most of the time you agree with that Paul I do agree with that yes and you know as I say one too many times these are living documents we literally can change them on the fly in our meeting with a majority vote um so you know I perfect is not a thing um and um I'm just gonna say can I ask can I ask a question of the three of you um sure often in my role as chair of nonprofit organizations I have my the secretary put a lot of the items that are non-controversial on a consent agenda and we vote the consent agenda all at once is that something that typically happens in school committee or or open open meeting laws Etc how when as you were talking about agenda and voting that just popped in my head Jenny um yes we do that um we do that with certain items um usually like the minutes and things like that yeah um so maybe we need to just say something like the chair will create an agenda and may elect to use the a consent agenda to approve non-controversial items in an effort to you know ensure the meeting moves along uh I'm thinking that we should move that member number five that we should move that up and maybe number six because those are like if you only take a couple things away those are good things to take away and maybe put them right after number two okay what else are we missing it's more than one page but yeah still seems pretty brief yeah the school committee rules can be bound in a book okay anything else we can come back if there is something else that we forget the other topic for us to talk about that we haven't talked about yet is like if we are thinking about the committee what kind of onboarding activities and information do we want to make sure the committee has at their disposal so [Music] um we talked you know the three things I put on the agenda um are tours Exemplar documents and any additional training that people feel like they need and and anything else so um those are some questions that I had more to Think Through I have had like less of an answer about that but [Music] um that's something that is like maybe worth talking about as a group here as well yeah I mean you know I thought about this and you know one of the things that I um struggle with a bit is um well first of all um the we're sort of on boarding as we go right now everybody's a current member um and so you know we might be able to just like I'm sure we have a list of things we could say we should have on that list um but it feels more like it should be just a living document as we like somebody as we are doing meetings and we're like oh you know somebody knew if somebody was just thinking and paying attention to like a new person coming in today without this information coming in in a month I should say without this information yeah they really need it so it there's the onboarding of like this is our set of rules that we just approved this is you know this is the chair this is the superintendent here's everybody's names here's our email addresses um those things are basic things for a checklist which I think we should draft of course um but then thinking about making sure that they're effective and then they could be coming in in year four of this project for crying out loud right um it makes me feel like that needs to be a living document when we finish all of Eligibility um and somebody starts two months into the next phase we may want to like flush things off that list rather than saying here's your 7,000 pages to read now that you're a new member yeah yeah that's just my thought and are you thinking that we can we would put that checklist right in here or are you thinking like we're gonna assign somebody to do that and bring it back you know I don't um I I would rather just refer to it from here have it be someplace else you know because I mean you know who would maintain it I mean we certainly can start one now and have a list of you know the things that are going to stay the same throughout the entire process you know payroll payroll but you know like the kind of thing you if you joining a company then you sit at your new desk and you have no idea what ends up even though you've got your account now um okay I guess me I guess the chair right yeah I mean but but could just have the subcommittee be responding oh I like that yeah and then we can you know meet as needed when we realize hey you know this no longer makes sense the current list looks like yeah okay um well it seemed like one of the first things we need to um do is what we did last week is have a uh an onboarding of of um open meeting laws yeah yes can you see my uh yep yeah we can never know when I do that so we have oml we have Roberts well I'm just gonna say the SBC rules uh issue an email address FBA process overview isue email address add to distribution list um Jenny you know that Jenny you know going back to msba process overview the um posting that you shared on Facebook or or wherever wherever you laid it out where we are it seems a good history lesson of how we got to this point now and that might be part of that overview yes agree um and the other thing you know at some point soon we'll have a website where all of this stuff can live so it really could be just a matter of somebody from this team like sitting and onboarding somebody and like walking them through those steps right once it's all there um it gets pretty easy to to be able to do that yeah okay um well um um uh I don't know about a a press release every time we add a new member I mean hopefully that doesn't happen often but I do think yeah I don't think we really want to do that there might be some like big changes but okay one of the things that um part of my onboarding for staff at my job I work at Harvard and Harvard is known for acronyms and I wonder in in in school committee world are there acronyms that we need to make sure that everyone knows about or understands or you know um an acronym cheat sheet or something like that so when people are using shortterm and referencing something people know what they're actually talking about yep absolutely um you know and I think that um thinking about coming from this meeting and going to the the full membership um you know I think you know my preference is that we actually like this is what we send them and then that the checklist isn't like they don't approve the checkl we want their feedback if they have ideas for more things but it should just be such a living document that just changes on the fly as anybody and everybody thinks oh well what about that um rather than it being a policy that we have to like vote on yeah agree with that so um so I can I can certainly also you know if we're not going to vote on this well I'm not going to vote obviously but like if this is not something we're sending to them for approval then I can work on this list and making it look like something useful um offline but um I don't know if we have anything else to add to this thing I don't think so I can't think of anything else let you all think I like the brevity personally like it's not too much to like wrap your head around oh should we take out this the chair May limit to two minutes oh this is the public comment we want to keep that yeah yeah that's the public comment um it's not the members thing um it's down below okay thank you yeah you you scrolled up oh up down whatever it is is number five C I think no uh f is that what you're talking about oh yes thank you yes that was it I just uh right that's fine okay it's like we've got something good here I will you know even though I assume that we all will make a vote a motion and vote for this I will go through real quick and just even after the meeting and just uh make sure we don't have any typos or anything okay um just quick question do we um do we have any thoughts about um Exemplar like documents or districts that we think people should pay attention to and I think that's a question we can ask the whole group but I I I don't want the list to be so big and so long that it's like I don't have time to sort of go through and find all those documents for all those folks but like there it might make some sense for us to make connections with like Arlington for example um they're like in the thick of their program so you know maybe even like Arlington Somerville stonum I think Winchester I don't know has been pretty has done a pretty good job I think at keeping their like website for example really up to date and I think really detailed um is that stonum you said Belmont Belmont okay yeah one more time sorry stonum Arlington Arlington Somerville it's very interesting as I looked around I have very little time Winchester Winchester and I think that the appeal of Winchester they've been they've been done for a bit yeah um but they started I think with something that looks like Medford High so s of interesting I think it looked better before but like they you know they renovated in place I guess as it were so yes yeah they did um I think the other question is um is there a voke district that is succeeding so let's carve out the places that are having some trouble right now but is there a voke district in the area that is sort of succeeding through the process that might be interested interesting I don't know I mean there was I maybe we just write vocational question and we can open that up to conversation Mohawk did they do one Mohawk that's not it though there it is there it is um I mean I members of the committee may have some other ideas but it would be nice for us to like go off and you know identify who these districts are and sort of accumulate some links to like their relevant documents and that kind of thing right okay when you um list any vocational schools are there any other schools like Curtis tus that we want to be that has integrated their um into into into a high school I mean because Somerville yeah Somerville did okay yeah yeah the sub uh my my subcommittee on that will be reviewing that um I forget is it next week maybe the week after um yeah because they did do that and um I don't know I have too many meetings I can't find it not tomorrow I hope no so this this is also a question as a non-school committee what not necessarily on booring but I guess as you list these Exemplar school um committee building committees are there other areas in the school committee zik that non people that are you know are there are there places to go um um in terms of reading making sure you're following them on Facebook or something like that that to be in the know of what's Happening across the district or or in Massachusetts in terms of school committee related issues that pertain to buildings um so msba has a Facebook page um so we could like list that um and we could also sort of send reminders when there are scheduled board meetings regardless of whether we're up or not because the public can listen in on those meetings [Music] um and um you know the other is the masc list serve like sort of open to the public or do you have to be a school committee person for that you have to be a school committee member um okay I do wish they were a little stricter once you weren't a school Committee Member but that's had some former school committee members raking Havoc but um yeah okay um I think those would be like the two big things and then certainly like if there's something that seems relevant we can share and speaking of school committee Jenny you will let the this this committee know a obviously if something is coming before the school committee but yeah are there are times when you think it'll be worthwhile that some members or all the committee is present or has has some showing at a school committee meeting um maybe um so we'll sort of do our best to let you know when 's topics that are relevant like there's one you know I think on the 20th we'll have a meeting where we'll be talking about um the school committee will be talking about potential expansion of vocational programming and that might be of interest for people to listen in on um albeit like not required for you to be there but I think there probably are like some big gate style like meetings that part you know folks who are able to join um would be helpful so I can certainly let people know that um as it happens um but I I would say like attendance is like not mandatory to those things um what else are we done an hour in advance yes going back to the onboarding um should we make any reference to Cadence some meetings or or how often oh giving people the meeting schedule that'd probably be really helpful oh yes yeah I mean the the actual Act of deciding we I mean of selecting an additional member is not going to be in here and I think it's a um it's also not going to be there's not going to be one path um I I don't know if Jenny spoke about it in our last meeting I believe the I believe that is all um left to the chair right via the resolution right um so you know like if we lose a you know some kind of specific kind of engineer and we have another specific that same kind of engineer in the queue of people who applied then you know the chair will probably want to replace them with that person so um it's it's hard to formulate be formulaic about that stuff um yeah so I mean obviously that you know when the chair is asking somebody if they want to take a seat that you know the meeting schedule will be kind of important so that they can see meetings um but yeah okay so U I'm not a voting member but I'll just uh I mean actually there's there's two school committee members here I don't have to tell you all how to make a motion um so is there a motion to um approve the the these rules and onboarding checklist um to the SBC so moved and is there a second second second and by member ol um so roll call um member Le yes H sorry Aaron oh my TR ke it's gonna be a hard habit to break Jenny I know yes and Jenny and myself Jenny Graham yes so three and the the affirmative zero and the negative uh we will report this out to the full committee next week is there a motion to adjourn so moved uh motion to adjourn by Tracy Keane seconded by arinola uh roll C Aon ol yes Tracy Keane yes and Jenny Graham yes three in the affirmative zero in the negative meeting is a Jour good night everyone thank you everybody bye thanks everybody night