all right you're all set you can go ahead hey um I'm going to call the town services and Outreach Committee of the Town Council to order on June 27 2024 it's a couple of minutes after 10 o'clock and uh we have a forum actually the entire committee present so um I think we can go ahead and begin and uh I would just want to remind everybody that uh we're conducting this VI a remote means according to the current version of the open meeting law um it is a virtual meeting members of the public who wish to access a meeting can do so via Zoom or telephone uh there's no in-person attendance members of the public but then um it's not an in-person meeting but every effort is being made to ensure that the public can adequately access access the proceedings in real time by a technological means um so I want to start um by just making sure everybody can hear and be heard so uh we'll go through the usual uh confirmation Bob hegner presid and councelor Ryan present Jennifer tab present and Council Lord present and the other uh person who's present uh two people is Clerk of the council uh atho Keef and uh Public Works superintendent Guilford moring the town manager is not going to be able to be with us today and uh I had contacted Susan white and she's not going to be available to be with us today either um so I just want but I do think we need to U proceed there are three substantive items on the agenda as pointed out in the prior meeting we always list Town manager appointments on the agenda as just a standard item in case there are any but there are not which is uh one of the reasons that uh Paul did not make an exception to but it's otherwise taking him away from um his uh routine today um but at our next meeting that we should expect a significant number of appointments for boards and committees that had expirations um of terms that go at the end of the year end of the um fiscal year so that uh our next TSO meeting will have um significant appointments at that time um so what I want to do is uh suggest that we go to public comment next and then after public comment that we talk about waste holler first uh for the purposes of uh seeing if their comments or suggestions about the draft memo and then uh but Focus on next steps that we need to take in order to keep this process moving and uh so with that um I been to ask anybody who's in attendance that wishes to make a comment please raise their hand to for public comment and and we if uh is anyone interested we will bring them into the room um okay so there's two people who've asked to make public comment and I'm going to bring them in an order that they raise their hands uh I'm not going to strictly um enforce time but I'm going to um in general enforce a three minute limit because I um think that it's a good practice but it is our understanding that any matter that might come before TSO can be a matter of public comment it does not have to be on the agenda for this meeting uh with that said uh please bring shelan in and uh since she had the first son shy good morning good morning hi hi uh it's so good to be here and very familiar room with new faces uh hello so um my goal of um being here today was to provide a little bit of background information as one of the sponsors earlier sponsors counselor and um so and specifically to provide information about the steps that we've already taken all the work that has been done and then answer any questions that you may have about the work that's been done so in terms of the background like like I said a lot of work was done in studying best practices uh in drafting an updated bylaw Bas uh we proposed uh a bylaw that zero waste amas had provided and that was a great starting point but as you'll see in the in the documents there's also an updated suggested byw which is again a starting point but that updated BWW was provided based on looking at all the best best practices and and strengthening clarifying the language that was provided by the zero waste people it's not changing the intent but for example there were sections added around Pate you know the earlier biologist said we need a PID model uh but the updated version provides more robust language around it uh to clarify that um the importance of pate and so okay I'm not I'm getting into too many details I want to actually draw your attention to um is it any is there any way for me to share my screen or I can not yeah why don't you uh actually uh at this point um since we're trying to limit initial public comment U to in matter of time uhhuh um I think one of the important things to do and then I'm I'm not counting this against time but uh I when you and I talked about this uh reminded me that a lot of the material is in the packet from February 1 meeting of this committee which was the first meeting of the current term because it was all included in the carryover memo and the carry over memo is placed in the first packet of the Year okay so that it is there and I wanted to remind everybody of that um and uh I think that we do need to get back to it but if you could kind of give us a summary of what's in there okay we might want to have U I might ask the committee later as to whether we want to have a little bit more discussion about that presentation so back to you and that that does not count against your time okay thank you so uh one of the key documents is in terms of the next steps was that the bylaw was broken down into each section and this is the document that says decision um appendix for questions uh for decision making and this is the same process that we followed in CR C for the rental regist reg rental registration with Jennifer was part of where we took each section of the bylaw and then in this table I've added some question where this section was taken from like Which towns we borrowed this language from based on what best practices and then the third column in that aen in that table has some questions that the TSO needs to answer to make a decision about the language of that particular section of the bylaw so for example the first is defining what is compostable materials and this language was taken from Austin therefore George I'm sorry for the confusion there was a typo which said Austin and you in the last uh meeting had mentioned why do we have Austin bws here and so that was a typo because this was taken from Austin and TSO just has to decide what will be included in comp boble materials based on input from town staff and rfis so you know you take each thing it seems really overwhelming and ambitious to look at the whole bile on mled but when you look at each piece you can start making progress towards knocking out whatever can be answered based on the RFI the reason we were not able to make more progress over and above all this work on best practices over and above uh these tables the decision points everything has been laid out we were just waiting for the rfis which didn't come right till the end so but now that you do have the rfis you can go through this table and start to look at how to address these and then you will have a final list of things based on the decisions you make what sort of um Arrangement you're going to have will the contractor do the billing the complaints and whatnot that and then you can see how much time is needed from the town staff to be able to talk with Paul and get his feedback when and what realistically given all the projects that you have in town realistically when can you commit but sort of getting commitment from him if if people or if Town Council is deciding you know you need to have that conversation in Town Council this is the work that's finally needed to implement and get the feedback from Paul dep based on the current projects where does this fall and what does the timeline look like so that's how I'm thinking about it and of course you also need a listening session once you have decide made these decision points there's more clarity it's great to have a listening session to educate uh uh the residents why this is important and get their feedback so as I have mentioned in my public in my email to you all the listening session instead of just making it open like oh what do you all think have some open time but also have directed questions that I can again help help you all draft or send my recommendations so that you get very structured feedback from residents whether this should be mandatory or what do they feel about this or what should be what are the exemptions that was another section that was added in terms of exemptions so this is all there it seems overwhelming but if I could you know I would really hope for you to look at this appendix of questions and I can be an audience if there any questions about what is going on because I have spent so many hours looking at the best practices there's a link in October 7 uh October 4th meeting I have it down which has all the back the table of all the different towns from which or the documents from which these best practices were taken okay please wrap it up if you can yeah so I think my recommendation and hope is that you will look at this document of decisions to be made the appendix and uh just you know start working through them but it is not ready for voting at this point without answering these question because you got the b in a particular and you have we haven't answered the questions to on why we're using the language we will be using so without answering that without knowing what sort of arrangement we're going to have with the contractors uh you cannot send it to finance committee what are you asking them to do without knowing so yeah okay thank you yeah thank you um so I think we need to bring Darcy in now can you hear me hello yes yes we can hear you you okay um well Shon it was great to hear your voice um I uh I think Jan really contributed a l a lot to the process by being sponsor and and all of her enthusiasm and her her uh looking at the detail involved so that was great to hear from her um my name is Darcy Dumont as you know uh and I live in District 3 and I'm I'm commenting on behalf of zero waste ammer um we just have a simple message today and that is that in order to get some of the questions answered uh some of the remaining questions that sh mentioned um we need to go one step further from the RFI and issue an RFP because that's the way that we're going to get details about the costs and as was saying there are a number of different options we can ultimately decide to do which the either the council will decide or at some point they may want to refer it to adopt it and have the Board of Health make some of those decisions that are a lot more detailed like what what uh is the definition of compost that we want to use for example um but uh what we need to in order to figure out like what would be the cost if we had the had the um huler provide the customer service and provide the enforcement and provide uh the billing and so on uh the additional costs that that would be on us in order to learn that we really need to put out to issue an RFP um which we were debating doing um a year ago uh and decided to do an RFI instead but now is the time I think that we need really concrete costs um by uh issuing an RFP and it can be issued without being binding on the town um all the town just needs to add the language in the RFP with that intention um and we so we might end up using the a bid that's made in an RFP or we may end up uh not accepting any of the of the bids because we just wanted to find out what the costs were and we haven't decided yet on adoption of the program but um this has been a kind of the holdup from the beginning um is that we can't that you know the the the um we haven't been willing to issue an RFP but the Council probably won't be able to make a solid decision unless there is we have that kind of cost information so um assisting the council with this proposal has been a goal of the Town manager for uh two years now and the karp the climate action and resilience plan uh has has it in specifically in the plan that we both uh reduce waste significantly and adopt this program this specific program um and of course you know that many groups across the town are hoping for adoption of The Proposal um and in my written written comment that I sent to the committee I included the article in the New York Times recently that um was a new revelation that that waste um methane and landfills is much more of a of a a a significant portion of the um greenhouse gas emissions than formerly thought much more of a piece of of having to solve the climate crisis so in the past we've sort of poo pooed waste reduction as a as a climate reduction answer and now we are much more clear that it it's important um um so an RFP wouldn't take that much work zero waste amers could definitely help we've provided a draft already which I think was used for the RFI um and um uh all we would need to do is mix and match when we got the different Alternatives from the haulers and this is something that I we shared with Shin how we can put out an RFP that asks for a basic menu of what we we definitely want and then a a sort of allart menu of and then what would it cost if we used this alternative and this alternative and this alternative and get costs uh for all those alternative menu items um so I we think that's what's needed we would like you to go to ask the town manager to issue an RFP or make a motion to do so or whatever you need to do to get an RFP and that would help answer all those questions that shol uh rightly said haven't necessarily been answered yet um so um we hope you will do that uh we don't we think that you could do that in TSO or we had previously said that we wanted you to to send it to Town Council um but Please wrap it up JY okay regardless of how you do it um we would like an RFP to come next thanks so much okay thank you so I think that is uh two people whove asked public comment and um since they've launched us into the discussion about waste toer um so I don't know if um Guilford is here if there any um the the things that I wanted to do today as far as this uh bylaw is uh to make sure that um everybody's okay with the summary of the last meeting to go that I drafted to go to the counsel if their suggestions that we that they come out today and the second is uh next steps and timeline so um I open it up um to Guilford do you have any initial comments you want to make or do you want to wait for questions to come from members of the committee I'll just wait for questions okay so uh alternative members of the committee uh Bob yeah I just wanted to note in the in in the memo on page three in number five where we talked about Susan we reminding us that we you know we have three major Chang Changers we're considering um I think we should prioritize those three because I'm not sure that we it be to in my mind we need to sort of think about phasing this in some some respects um if that's feasible um and um you know I just I think just this this sort of comment by itself uh the the council could easily just sort of gloss over it I think it's really important to to know that that that D is telling us um slow down so um or you're going to you're you're trying trying to bite off a lot here so I I I think that we should we should consider prioritizing what we're what we're asking to do first so let me just get clarify ification um I want to distinguish between your suggestion as to the memo itself and um are you thinking that we should prioritize today before we for the memo or no no I was just suggesting maybe adding a a sentence in there to say that you know the council could should consider um you know prioritizing these three or something something to that effect just so it we get the idea of prioritization um or sequencing um into the memo okay thank you it's helpful councilor Ryan so first Andy thank you for doing this um I it's very valuable and impressive I think your summary is excellent um I have grave reservations about next steps and I'm going to talk about that briefly um I think we're making something far more complicated than it needs to be but we'll get to that in a second want to address Bob's thought about prioritizing uh he's coming on on item number five um these three seem to me to be inextricable um I don't see how you can prioritize them um and I think the issue really before us both as a committee and eventually as a council is whether we support these three basic uh ideas or we don't and if we don't people need to say I don't and they can give their reasons I support them I think that the town should do these three things and I think P PYT the Pate system you know that we'll have we'll figure it out um and composting we should do this and so um I think we're ready to go to the council and say here is a uh what we'd like to do assuming that we all agree or we get right and um you need to go to we as a council need to ask Paul to um proceed to an RFP um and in order for him to do that he's going to have to hire a consultant there is no staff capacity for doing this but uh if we as a council um upon recommendation of TSO um say to Paul this is something we as a council we've identified this important goal and we want you to proceed now to an RFP and and Paul will then uh uh respond to that and I will involve creating hiring a consultant and producing an RFP sending it out and getting the information back that we need um that we can then Pro it can come back to us I mean the next step after that I'm not sure but at this point um I I don't see prioritizing those three it's either we agree with this or we don't and if we don't we should vote that I think we should support it um and I think uh basically we need to go to an RFP and instruct PA that that's what we'd like him to do um I think I'll say briefly about next steps um I don't see how we're going to spend time exploring bylaws and ordinances and regulations from other municipalities I certainly am not eager or interested in doing that um we certainly can talk to the Board of Health but we can do that anytime so um I see our task is essentially instructing the council that we believe that this is the right way to go and that we need an RFP and uh then we'll see where it goes from there okay thank you um go to Jennifer and then I'll have a question afterwards for Guilford but Jennifer I agree with George on um those it it's in that's why we're looking to change the way we do you know trash collection now is because we want to pay as you throw system to incentivize reduction of trash and Universal compost pickup as an integral part of that system um to both to get residents in the H you know to compost you know recycling was a big leap 25 years ago and now it's just something that we do and the goal would be for composting to become that but if we're there really isn't a point in transitioning to a town contract ed Service if it's not at the least going to include the pay as you throw um there may be a way to phase in the composting but I agree with George that they're inextricably linked that in fact the payers you throw in the cont posting is the reason that we would that that we even want to consider changing the way we do things now um I do have a question do we need to go to the council to get either permission or agreement to issue an RFP or is that something TSO could recommend because we really can't give the council um any fin you know we can't do a financial analysis either TSO or the finance committee until we have RFP responses so that's a question I have so know that's helpful U I guess my question in putting all of this together is u either for Guilford or Athena if either of you can respond to it is to whether it is common to use an RFP process at a stage when you're not necessarily going to be um accepting and implementing uh the service [Music] immediately um do um any any help on that would be appreciated so I'll I'll answer that so it it is a it is used quite um regularly to gather information for actual numbers and to propose something um it's pretty much the only way the state well there's one other way to do it you can ask for qualifications um but you can ask for qualification from the companies provide the service then you can choose what you think is the most qualified then you can negotiate a cont contract the other way is request for proposal you put your proposal together you ask people to respond to it you also ask for numbers when you evaluate the proposal though you only evaluate the the response you don't actually evaluate the numbers um and you still have a chance to negotiate and if you can't come to terms on the numbers you can go to another proposer if you wish to um so that's it's used a lot for doing exactly what we're doing now um so it's not un ual um because it would seem to me that at some point um we have a current system and we have to change that current system that which you can't do without a bylaw change so you can issue an RFP but you can't actually implement the contract without changing the bylaw first corre correct but you also you're going to have to change the bylaw if you if you accept the prop proposal you're also going to have to give the contractor who you choose so the proposal you choose time to scale up and get ready to implement the program um so this is this is probably at least a year to year and a half to twoyear process so you have time for all that in there it just needs to be put into a proposal that this is the timeline you you expect to implement this on okay thank you Council Ryan just a question for Guilford I hope you can confirm this but it is my understanding that if we went to uh or if the town wanted to do an RFP we would have to hire a consultant that we do not have staff capacity to produce this it's not something that just can be whipped out in in a couple hours um this uh can you confirm that Guilford or or not is that what would have to happen this my staff is not available to do it right now um if you if we decide to do this move forward with it the best course of action would be to choose a company that that does this for a living and have them do it for us to move along quicker bennifer oh so I didn't realize there were companies that did this so this would be more than you know we've talked about um we probably have to enter into a new contract with D for Susan wait to continue to work with us could she help with the RFP or you you would be looking at a company that specializes in this the the one thing I am always concerned about when I'm bidding things or doing proposals or anything like that is that someone feels like I have a preconceived notion of who I want or um what vendor I'm look going for I I do not want to be con I don't want to people think we're like pointing something in a certain direction so I always try to when when you have the chance to be as open and as un un well that's not the right word for it I try not to to have the view that there's some impropriety going on so I choose people who have you know if we choose a consultant that's their job is to do this they have no they do the job they're done there's no they get no bonus from somebody if they choose this person or that person it's just a cleancut thing um there's no outside lobbying incy that's pushing it and they're getting what everything they want that's so I try to keep it neutral and keep the playing field Fair that's what I'm always concerned about that so does the consultant then review the the responses and make a recommendation we want them to they can help us review the um responses and come back with comments based on their experience of no I we don't think that is actually a valid comment and they need to clarify that or they need to explain it more so yes the Consulting can be used in the review process as well okay thank you okay so um if we finding um steps um one is to move to the RFP quickly and two is to um possibility of looking at the bylaw read two public comments and it was interesting that Shon was recommending um that we move forward that we go and look at the the bylaw as um she had more comprehensively drafted it um and then we had another public comment that suggested that we move in the direction of the RFP Jennifer back to you thank you trying to unmute um so it seems like they're not mutually exclusive as Guilford just said the the from the begin you know the RFP process is not will not move along particularly quickly so couldn't the RFP be written and issued while we're working on the bylaw a good question councilor Ryan so I guess I'm back to next steps and my question is what does working on the bylaw mean uh this bylaw has been out here in some version or other for over two years um I'm not optimistic that that any another year or two is going to make that much difference you have a B I have one now finally for the first time in front of me it's concise and short it lays out the very clear goals doesn't get into the details because that is going to come from another uh area um I guess my question to the sponsors into the chair is what does working on the bylaw mean um the next steps that are I'm sorry about the noise the next steps that are uh laid out here seem to be something far beyond our capacity or expertise um I certainly don't plan to spend the rest of the next six months uh reading every municipality's uh bylaws on waste huler and looking at contracts etc etc etc um I'm wondering if the rest of my colleagues are looking forward to that um this is the purpose of the RFP it's the purpose of hiring a consultant it's the purpose of of using the expertise of people like Susan weight um and then we get that and then we we look at it and and maybe fine-tune it but I just somebody tell me what working on the bylaw means well um I'm not sure which bylaw you're looking at the one that Shon was referring to that's in the transfer memo is not just brief that's the only thing I'll say right now Jennifer yeah I know I agree with George and I I do feel like councilor Ryan he's coming in with fresh eyes I wasn't on TSO either um last session but I I I agree we can that we should just move forward with the RFP and we can still based on the responses we get and we can still be fine-tuning in terms of thinking about you know how we might want to implement it and which Services you know how we're going to get feedback from the community and then sort of bring the community on and you know inform them as to what the new system will be although we won't know until we issue the RFP and have the responses back but I I I agree with Council Ryan that we should move this forward and that until we have the RFP responses where we really don't have a lot of information to provide to the council or to the community C Lord yes thank you um I'm also in agreement with councelor Ryan and Jennifer around I don't I'm I'm still learning the process if we need a RFP before it comes before our full Town Council but I would like to take the steps that we need to take to get it in front of the council because of the 13 of us I'm sure there'll be you know different you know strategies around how do we move this forward with staff capacity at Town being not able to support this and being creative and finding ways and sorry about the dogs in the background um yeah so yes I just um putting my voice forward that we figure out how to get this moving a little bit understanding that the town right now cannot take on any of that and I appreciate um guilford's um comment about letting it be unbiased so not actually having sus in that's what I understood that to be not having her a part of it so that we can have either fresh eyes or unbiased uninvested you know information and opinions thank you so it seems that we've had three things uh Rec as possible steps to consider but the the strongest sentiment is running into um the RFP and uh which I think would be a conversation that we need to have with the town manager as the next step make sure that um um his input is available to us on the subject but that seemed to be the highest the other two were uh that we um think think about the bylaw and whether we want to at least look at the more extensive bylaw that U former counselor PA mil had provided to TSO and this in the transfer memo and the third um that also is rep represented former counselor PA mil had recommended that we be considering his community input in the listening session and at what point and how to go about doing that because uh we recognized from our last discussion that um U Community concern about change is something we need to be aware of councelor Ryan so I think uh councelor Todd put her finger on something important that we certainly can do over the next uh months which is community outreach um and and hearing from constituents even though we don't have the specifics we certainly have the broad outline of what we're thinking of doing and we need to hear from them and um so I think that's certainly something we can do um I just I guess my question for myself and and from my colleagues is that do they believe and maybe also for Guilford is the exist the bylaw we have in I have in front of me which I assume is the bylaw okay Andy I don't know what the confusion is here there there's either I just need anyway the one I have in the packet in front of me has uh a b c d e sections and two of them are from word for word I take well actually there's a slight change to one of them are from the existing bylaw 3.33 and the rest are amendments to it um that's what I'm looking at and I assume that is the bylaw we're talking about if it's not then uh but my question is this is that bylaw in the language that's in it a sufficient guide to a consultant to Fashion a suitable RFP um I believe it is but I just I'm wondering what others think so um and what we'd be saying to the consultant or is that use this as your guide and come back with us with an RFP based on what's in this document that is the document that as I said has uh five letter sections uh two of which are essentially taken from the existing bylaw um and uh three which are added and uh I think it's adequate but that's a question is it and would this be good enough for a consultant to then get to work I don't think that that's necessarily what we were referring to as the bylaw and um I'm mean a I want to get the input from the committee but I would like to propose that we bring U former counselor ball mill into the meeting and let her participate a little bit further um as somebody who did a lot of work for the prior TSO uh is um would would there be any objection to by doing that we have thank you uh but let's go back to uh Jennifer before we I just want to clarify I don't know if this helps for Council Ryan the bylaw the the the bylaw that you're looking at is what the council referred to TSO to work on which is very different from what shony drafted and um Shon I have the version I believe is the correct one because it was the one that was in the transfer memo that I could uh put on the screen if um you're um if that would be helpful for you as you explain thank you um so okay should I should I say something now should I speak to that okay so what were you going to do yeah I was just going to say the reason uh so uh to answer George's question what was proposed by zero waste BW um um what zero waste proposed was a good foundation and in order to issue an RFP your question is is that good enough and why do we or do we even need this additional pieces that were added and my point is that the additional pieces were added based on looking at Best Practices of mass D and so forth like it has uh annual reporting requirements it uh qualifies what paid looks because right now Uso USA can claim we are offering a paid model because they give a $5 discount but that's not incentivizing so just clarifying it's not changing the intent of what was proposed by zero waste however when you are issuing an RFP you're giving a very clear direction to them that we expect annual reporting we expect a a robust PID model um and you know and they can and there were other pieces exemptions because there was a discussion that people who are doing backyard composting uh should they be exempt from this people who are going to transfer station should they be exempt or should this bylaw apply to everyone and one way of thinking is backyard does not compost pizza boxes and so forth so they should also be up be um doing this curb side and so those are the kind of discussions that you might want to get feedback from the community or you may have to decide that at some point but that's those are the kind of things that the uh extended bylaw is doing um does that answer your question George why we need this additional pieces it helps um and I guess the question that I guess the answer to my question then is no the bylaw that I was looking at which is in the packet was not adequate and it needs to be supplemented by something more um that seems to be the view at least one of the sponsors um I personally don't really have I really don't care I just just want this to move forward but I also want it to move forward in a way that's useful to the to person doing the RFP so maybe the answer is that we send both uh to the uh consultant uh or maybe we just choose one of the two but uh I really don't want to spend another six months going through uh this extended by law and fine-tuning it yet some more uh it seems like it's been done um so again back to my colleagues which of these two documents um do they feel most comfortable with or do they care um U that's my question I guess the other question that I would have for you councelor Ryan is um the bylaw was referred to a committee and I just refer thinking of this committee I'm thinking of other experiences that we've had as a council and uh the initial referral never ends up being what the committee recommends from prior experience because a lot of work and thinking has been done and a lot of Investigation has been done the purpose of a committee is to do that work and to come back with a proposal and uh it would seem that that's what we are are talking about um I'm going to share the screen just very briefly um what I'm putting on the screen now and I'm going to not keep it up here for very long um is that um this is a the bylaw that we were talking that we were talking about um with uh Shon that Shon had drafted and that is in your packet from in the transfer memo but you'll see as I go through it that it is a lot more detailed than in specific in reaches into a lot more of the issues that um Shon was talking about um and just as I go through chony do you want to say anything more now and then um maybe as the next step is to what it is because you're you're the one who did the hard work on this thank you Andy I think in terms of just moving forward with the RFB if you want to give both I don't care but I think it's important to send at least this one because it builds upon the early one with the specific Direction but without um and okay but I want to back up and say to the question what does it mean to work on a bolaw so according to section 2.10 in the amas charter and rule 8 when a sponsor is uh initiating a bolaw change they have to propose the byaw in its final form what it looks like and that's what zero waste byaw and then we update it looks like however like as Andy said that's not a done deal that is a starting point it's just that a charter requires the bolaw to look like it's finished but that is only the starting point and that's what we did with the rental registration that it came in a certain way but then we had a whole year of meetings to go through each and I went through that painful I was not a sponsor of that rental and I was like why am I sitting and answering these questions that I have no knowledge about but it then it's behooves the sponsors to do the best practices which is already done so you don't have to go and look at other towns because this was already done in the last practices I've given the link so that if anyone wants to go you can go and read more about the BW in that town but it doesn't mean you have to do it so that work has already been done with the best practices and now where you're at is a decision like you have to start making decision and it's up to you whether you would like the RFP to be initiated first uh which I'm also confused I don't know why we didn't do the RF RP in the first place if now we're saying we're going to do the RFP because my understanding was RFP means it's a done deal and we were not at the point where we were committed so we sent an RFI but now we're like no actually we need okay whatever so we're at the point of we do we need our so I I'm not making any suggestion whether you do that and as Jennifer said you can do both get the RFP process going and also what uh answer what you can you don't have to wait to the because there's some questions you can already start answering uh or you can just you know the questions are already there the decision points that you need to make are already there and maybe the the consultant is going to take send them the appendix as well send them the two bylaws and let them draft a thing and in terms of I did find I will send you the link to this there is a USDA Grant from $75,000 do $400,000 and it closes in September 4th that uh is for comp municipalities that want to move towards composting so maybe y'all can apply for that and get a consultant so I will send you all the link to that that's all I'll say for now yeah thank you and I think we also have have that Linker from Susan wait um so let me just ask councilor Ryan do you give better understanding of the question about bylaw the the which bylaw we're talking about and fact that were actually talking about well I I'm first going to point out that the only bylaw that's in the packet for today's meeting is the one that I've been talking about correct and I don't go back to February to find a transfer memo and dig up another bylaw that turns out to be the one we're supposed to be talking about that that bylaw should be in our packet so I know what I'm talking about so now yeah no and I apologize that's why I don't I understand man Andy you've got a lot on your plate but that's why I'm a little frustrated I'm looking at one bylaw and then I oh no no no go back to February and look at the other one they're both one is a actually proposed bylaw the other is a proposed amendment to a general bylaw so um let's leave that aside okay that's just my frustration but the fact is um I feel strongly we should go to the RFP um we can send both bylaws and say this is what we're thinking this is you know and I do not want to spend any more time on the proposed bylaw I do not want to spend any more uh you know we've got the basics here um and my feeling is it's time to move forward now if my colleagues believe that we do need to do this I'm happy to hear their argument um and then I will spend the time necessary but uh this committee as my understanding has been doing this for over two years and so I'm going to trust their judgment and Trust the work of of many people been involved in this I have no desire to go back over it at this point I need an RFP um Jennifer so with that um can I move I would like to make a motion to advise the town manager to issue an RFP on behalf of the proposed I think it has an official name it's not the waste holler bylaw but Refuge collection and compostable materials by law recyclable and compostable materials thank you thank you um so let me get made yeah motion is to advise Town manager to issue an RFP go to the rest um on behalf of of proposed bylaw 3.33 waste collection ref Refuge collection and recy and compostable material I don't have it right in front of me I do but that's I'm interrupting great thank you well to ask if there's a second I second so the motion has been made by Jennifer and seconded by councelor Ryan so there's a motion on the floor um do we as a committee want to U vote on that motion today without the town manager being present or do we want to invite the town manager to the discussion before we vote I just pose that one question because uh we are U it is uh something that we're asking him to do should we be hearing giving him an opportunity to comment um Athena you thank you we had discussed during the agenda setting meeting with the town manager and council president yesterday that this would come up during the discussion of the council goals um on July 15 so if this motion could be made as a recommendation for the council then um council could take action on uh July 15 and the the manager would be involved in that discussion so you would you would suggest then changing the motion or asking the maker and second about move to recommend that the council advise the time man so that can be part of the yes if you do it that way then then the council can discuss it on the 15th and the town manager will be present so um your hands up anyway Jennifer but you we need to know if the sponsors yeah I was going to do that thank you as a part of what I was just about to say Jennifer you had your hand up and it's a good opportunity for you to is it possible to do both I mean if it was still adj just in advising the town we weren't directing and the motion was not to direct the town manager to issue the RFP but just to advise that's probably need to do one or the other C Ryan do you have any comment yeah if you will um I think it is important that we hear from the council um so I think Athena's suggestion if if the uh if councelor tab is willing to accept it makes sense I don't think we should do both um we should do one or the other and I think the point is well we don't have the the town manager here and while I think I have a pretty good idea what he will say um he should be able to say that for himself um and it should be in front of the council um and we should also hear from the counselors um and uh whether they agree with us or at least with me and it sounds like counselor to and counselor Lord that this is something that we should act on we may find out that there's the three of us and that's it um so I would urge councilor to to accept the proposed change and I would uh agree with that as the secondary um yeah I I would agree to that I would like I think it would be um meaningful if TSO were to make the recommendation and that that it come with the weight of a motion having been passed than just a report that says we see Council input so I would be willing to amend the motion so it would be U then a motion to recommend that the Town Council advise the town manager to issue an RFP on behalf of the proposed byaw 3.33 with the name of the bylaw building then of of course if you you know if the chair would like any assistance in you know preparing a transmittal to the council so it would really it would come it would be a recommendation or a discussion for the council from TSO from Yes um I'll come back to that a second Council you're agree I agree to that um and it's my understanding that what we're doing is essentially what uh councilor to wants we are recommending something uh to the council um to move this forward so I think that what we're doing and we're voting on and we haven't voted yet but when we do vote um assuming the vote goes the way it looks like it will go um it would be a recommendation from TSO to the council um and then the council will discuss Paul will respond and the council will decide okay thank you um Shon before we V did you have anything you want yeah so I can I can be booted out and also uh thank you for for this opportunity to clarify I'm here anytime if you have any clarifications and also if I can request Adena to uh correct that City of Austin error that confused everyone it's on it's a typo on in the 3.33 bolaw it's on page two I can send it to you later but I just wanted to point that out it should be ammer not City of Austin but now you know we took it from City of Austin that part of the bylaw all right thank you all he thank you um thank you so I guess shy can move back uh into 10d group and um Bob hegner yeah I I I support the motion but I have a great concern that there's a lot of De details devils in the details and there are a lot of details that that are not specified um that we have discussed in the past so the RFP think needs to look at different alternatives for you know home pickup as a waste as a town home pickup of waste as a town service a Pia throw system and composting I mean there are lots and lots of different ways as we heard of of structuring these and you know the the if we're going to ask the um the waste haulers to give us a response we have to ask for what it is we want them to respond to so unless we're very clear on one option then we need to make sure that there are options in the RFP Gil J I agree I mean the the reason for a proposal is is that the different vendors who might want to provide this service may have a different approach we just need to set the guard rails in which we want to stay and and actually the services we want and then they can propose and then we can review what they you know someone may say they want to buy Buy weekly collections instead of weekly collections that's something some people may say they can only they only want to do these size totter or something like that but the proposal will let people tell us what they're can or willing to provide to us and then we can review it in accordance with what we've been asked for in the different I mean we have the RFP I mean we have the RFI we have the information from zero was ammer we have the multiple versions of the of the um New bylaw for collection so all that stuff can be taken and mushed together and come out with and we can see we come up within the RFP um so thank you I think that what I'm gathering from that is is that we can uh work those there's some details that we might be asked to consider as a committee about the wording of the RFP before it finally goes out but if we don't start with the process of getting the RFP uh drafted we're not even starting in the right place so I would like to go ahead and vote on the motion on the floor since it requires immediate action into what I was going to do then is amend the um draft report to include discussion of today's meeting and uh we actually have time because the uh council meeting is July 15th and uh so we're well for a change we're well ahead of the deadline for getting it in so that there's an opportunity for me to get your comments um yeah it's a draft two draft one was just my attempt to summarize the last meeting but it was never intended that that would be what was actually going to the council um so with that said if there if I don't see any other hands I'm going to uh ask for a vote and we'll start with Bob hegner hi uh councelor Lord I uh councelor Ryan hi uh Jennifer B yes and I'm yes so it's 5 to zero so I don't think that there's anything else to discuss today on the waist huler unless somebody raises a hand otherwise um you're I'm going to switch topics seeing nobody has raised hands Gilford originally there were four Road proposals that were referred to us and you asked us to take the first two up in the order of belter Town Road and have the on which we did there are two others one was West Street uh between uh pot wine and longm and the other is U the traffic circle proposal for the intersection um the in Adam and University do you have deadlines in which you would um need Council and therefore TSO action or preference as to which gets our next attention yeah yes I'd like West Street to go first okay um and uh is there a deadline on the other one at all um or are you still looking for funding on it um the other one we we submitted for funding and we won't know until November if we get funding or not so there's more time with that one the the West Street one we kind of already put together numbers and we kind of slid it in a bid that could either be built this year or next year so if there's no objection from the committee what I'd like to do is uh today Focus the rest of our attention on the West Street proposal and um I Guilford do you want to um take the lead on this uh I have the document I think we it's in the pack at what you had referred originally to the committee but you may have made changes no there's no changes I made if Athena do you want to show it or you want me to show it the drawing the memo yeah please go ahead please um this is those I don't I don't have a here oh there it is sorry I was going to say I could do it too but so everyone can see the little drawing of the area we're talking about all right let me uh so uh what happened is we got some some neighbors who moved on to pot wine Lane off of West Street they um were concerned about the fact that they have a hard time there's no crosswalk to get across to the bus stop on West Street um this is West Street in the center of the drawing pot wine is at the bottom of the drawing and long Meadows at the top of the drawing and the drawing is oriented north um there is a bus stop currently now between pot wine and Long Meadow there's one going south there's one for going north there is no crosswalk and there's actually no sidewalks to cross the road and on the East the cross the road at the pot wine area are at at Long Meadow so we looked at it um there was also some conern concerns about speeding in this area so we actually have another project that we looked at or we looked at the whole project as reduced reducing speed and putting crosswalks in and making it more look more like a neighborhood street than the thorough fair that goes through nothing um so we came up with a plan to make improvements to the crosswalk do some sidewalk improvements do some bus stop improvements um and then in the future if the town so chooses they can then go back and make some improvements to the intersection of pot wine and West Street to do additional traffic in which AKA means install roundabout there um so the the plan you're looking at um is set up so that installing a roundabout at pot wine and West Street is completely possible and if we build this it would not prohibit us from putting the roundabout in or doing many changes um so basically I'll use my cursor um we're adding a sidewalk from pot wine all the way up to Long Meadow on the east side of the road we're adjusting the bus pull pull-offs and actually putting them closer together so one's in front of Muddy Brook Farm and then the other one and this one here is um I can't remember there's actually I think a community home here or may yeah there's a community home here um so these will be the two bus stops and they'll be between these islands splitter Islands to slow traffic down so you'll have a splitter Island and a splitter Island at the North and South the end of the project and then you'll have a normal crosswalk between them and yes we did put rep rep rectangular rapid flashing beacons at these crosswalks so that people crossing can activate the crosswalk button and the lights will flash when they want to cross the road because this is a pretty high volume fast road so those are the improvements we're looking at doing um we have the we have to do some filling on the east side and the property owner we have to do some temporary filling on he's okay with it um we have one utility pole we need to relocate um which they're okay with as well the power company is on board with relocating it and the property it serves is on board with it so that's that's the project in a nutshell um if you have any questions one quick question for me and then I start looking to see if there are other questions that come up this is Route 116 right so does it require any state participation in the process no um we have things we cannot can and cannot do here but this is maintained by the town this section of 116 so we do not have to ask for any approvals and so forth we just to stay with just stay within some guidelines okay thank you uh Bob yeah uh gford what's the speed limit on this section when you when you leave when you're heading south past pot wine it goes to 40 to 50 and it's um in the in the middle here it's 40 or it's it actually drops in this area going from pot wine but it doesn't drop below 35 I believe okay it's a good question yeah the question is could we reduce the speed Li here I mean that would that calm the traffic sufficiently I mean I I I don't I think the crossworks are fine and the the the the uh the islands are fine I just think that you know could we could we reduce the speed limit here we can reduce the speed limit I'd make the changes first and then I would go forward with a request to reduce the speed limit okay thank you that's so this kind of proposed change I think fits very naturally and very well with what I sense is Tso's desire to address the issue of speeding and pedestrian safety um and as I think Gilford said on a number of occasions um the best way to get people to slow down is enforcement and the second best way or maybe the equally best way is to make physical changes to the uh Street environment that um basically Force drivers to slow down so um the islands help accomplish that that um and I think someday a future roundabout would also help uh slow and calm traffic in an area where there is um pedestrian movement and uh remember pot wine also leads to the soccer fields um and I've had residents on that street and this is my district by the way um I've had residents on that street their main concern is speeding on that street as people race to and from the soccer fields now this won't address that particular concern but at least gets people uh a little bit slowed down so I like this very much I think the only question I have for the committee and for myself is do we need to have a listening session for this and that's a question actually what I was going to ask is that it is normal practice of our committee and I mentioned this U at the last council meeting because this isn't just based upon this term of the council is that at this stage um that we were ask Tac the transportation advisory committee and disability access advisory committee or disability commission whatever the current name is if they have comments and I think that relates to guilford's timeline and if he could weigh in if he can about um if we do follow our normal procedure which I think um is appropriate which might also include a listing session and that takes us you know say the next three to four weeks um how does that impact his timeline or does it my timeline's pretty open right now the the contractor who has we what we have been doing the last few years is we put out a we call it a carp bid it's a Concrete asphalt rehabilitation program bid arp we tried to make it say something else but it didn't work out so we were stuck with carp um so uh so the carp bid uh we put sidewalks in and we put small asphalt projects in so the contractor who has that bid also has the bid for the North Common and has the bid for a miscellaneous waterline Improvement project we put out um so they have lots of work and their schedule looks like if they get to this road this this project this year it'll be closer to an October start date so it' be an October November project um September would be the earliest they would start so I what I could do I I don't know what the schedules of these two committees is as we're going into the summer but to send them a memo and um ask if they have any comments uh we could ask for comments by July 11 which is our next gu scheduled meeting if they're able to do that that seems reasonable so are there other questions um of Guilford about the proposal now because I think that we're generally George year hands is still up yeah just I thinking timeline uh um Thinking Out Loud um the council eventually this goes to the for Council approval and just to give Guilford a sense it sounds like his schedule is pretty good but uh the council meets on August 19th um we I apparently canceled the August 5th meeting so August 19th and then September 9th so ideally we' like to think this would get to the council by August 19th but it's possible it would not get to them until September 9 but certainly within that parameter is what we're looking at hopefully August 19th and I agree with uh the chair that we should you know give it the deadline for uh Dak and for TAC um and if they get back to us great they've been very good about that but if they don't we can still proceed and try to get it to the council ideally by august 19 U because the only looking at the council schedule to I think that the council scheduled since it's only we're having only one July meeting that is a reality and only one August meeting bord is that going to be a problem because I don't I don't think it'll be a problem at all okay so uh we'll work to the august 19 meeting um we actually have uh um set aside dates for this committee which I'm going to come to in a minute uh in a few minutes but uh as I looked at the schedule um the next meeting that we have for this committee as previously noted is uh July 11 and then after that we have July 25 if we feel that there's a need for it and then um the next one is August 1st so we have I was wondering if we were able to arrange things so that we can can eliminate one of those meetings and I wanted to get some feedback on that in a second um but I will go ahead and today if possible and get something out to Tac and to daac Andy if I may um my schedule says August 15 and August 29 for TSO not August 1 and I would yeah I have the same yeah yeah so unless we made changes and I forgot to put it in my book which is possible I have August 15 29 because we have a July 25 yeah no I think that that makes sense yeah okay it's all right it may have been a mistake and mind calendaring um be nice to eliminate one of those August meetings if we could but so iust the problem is that um we really need to try and make a decision then no later because August 15th is awfully close to the August council meeting the 19th just means you have to write a quick report Andy that's all you're an expert in that field you don't want to be but you are uh I write I can write quick reports you're write very well Andy You're an expert you have to do get feedback from the committee however and we we all support you um Jennifer no I just so I just want to um go over we don't have to do this now scheduling so we do have a meeting July 11th and July 25th y okay thank you and what I'm telling the two committees that were asking for their advice if they can get something to us by the 11th we will appreciate it but if not the the 25th is a deadline yeah so um with that said I think that we have plan to move forward and you are not going to then Guilford discuss the uh Amity University now we're putting that off for a future meeting so take um C Ryan why would we do that it's here gilford's here he mean I don't know if you want to I mean if he says he doesn't want to do it fine but also it also raises the question that we haven't discussed which is listening sessions and since both of these are in my district and I think both of them would have some certainly the the roundabouts always people get right so we would probably want to do a lisening session be nice to do two list do do them one and one Fell Swoop do both at the same time um we don't fine but I assume we do want to do a listening session for West Street I know Gilford L list we have always done listening sessions because of the amount of public comment that was received so we haven't received any public comment yet but the word hasn't gotten out much um I guess it's a question and I guess the other question is why can't we just do this Circle T today unless Gilford would prefer not to that's fine but for his sake and ours can't we just do it are we out of time um Gil do you have the proposal available to at least just present what you were proposing or do you would you prefer know if you're still working on it no we have the we have the concepts for Amity Street um and yes you probably are going to want to hear listen to people people are going to want to talk about it and have some comments into it do you want put it on the screen or do you so you can see the you can see the round the roundabout the drawing yep so let me Orient you um the top of the drawing is actually going towards Hadley the bottom of the drawing is Amy Street going to downtown the university is to the right of the drawing and Big Y is to the left of the drawing so the this concept is is to make an entry into the town so it's a little it's more than traffic calming it's traffic calming with a bit of um finesse to it so that it's an entry to the town as well as traffic caling so um it's not gonna it's gonna be a little it's not going to be it's G to be a little bit more impressive than uh the ones in pomy um so the goal is is to take the four-way intersection we have now with the traffic light um with a delayed left turn and turn it into 100% roundabout um you would enter you enter the roundabout and drive through um the goal is also to reduce the speeds because when the traffic light when you have the traffic light people tend to go very fast through the intersection and tend to actually use the yellow light as an acceleration Zone and then go through it the red um so we we're trying to get rid of that and as we get more development here we have Mr Roberts is developing Robert's development is looking to build in where the old Raptors used to be which is where the hot shop is now that's out of business which is the left uh top top left corner of the of the roundabout is where that new development will be going the goal is also to provide a more walkable slower traffic area so that that's it in the nutshell you have any questions uh let's start with councelor Ryan I can't see if I'm unmuted am I muted you are no we're hearing you okay thank you my screen is at the moment controlled by Guilford so I can't uh or J whatever it's again this is great um this is traffic cunning um it it would I'm glad to hear about sort of this has a little extra to it um I was thinking perhaps a perhaps a monument or statues uh to certain counselors perhaps could be erected in that area just just a thought um as they come into town we could but anyway yes Gord I think this is great and uh you know I look forward to presenting it to again it's in my district give you some idea of how far my district extends um so this is also in District 3 and uh my thought would be when we do a listing session we would combine them and we do both at the same time um but um I'm happy to see this and I hope it goes forward quickly and successfully and um yes I agree I was thinking of it in my district 2 but it is all in District three so the statues would be council's Lord and Ryan we might we might allow some a few some adjacent that can be negotiated yeah and I think it's great that it will be landscaped because it is as coming into town I just had a question because in the planning board they're discussing having University Drive going to the South there to be an overlay District um for student housing as well as you know more dense housing for everybody so is that so the vision would be that if more students are living on University Drive they could walk to campus is that easy for pedestrians to cross Yes actually it'll be much it be much easier um because you'll have to you'll still have to walk down to the roundabout and then you can cross it one of the legs of the roundabout um and for able-bodied people crossing roundabouts is much easier than than Crossing signalized intersections or just stops sign intersections um because you can cross you can only have to cross one leg at a time and you don't have to worry about vehicles coming at you from one side at a time so if you're at the old rapor building and you get to the crosswalk and you want to cross you're just watching traffic to this side of you and when you're in the middle you have a refuge Island and then you cross you only have the traffic to the right of you to to walk watch out for so the roundabouts actually do make a much better and much safer Crossing um there's not been any discussion about putting uh rectangular rapid rectangular flashing beacons but I imagine during the listening sessions people will want those as well when we do this project now do pedestrians ever try and walk through the roundabout uh if there's not a lot of traffic I have seen people do that um I watched some young lady in a snowstorm walk right through the center of the Atkins roundabout she just wanted to go home from work and she was slagging across the middle of the island but that wouldn't be dangerous I'm just wondering if at night um it will be there will be new lighting put in here as well so you'll have the although the lighting at pomoy hasn't been turned on yet we're still waiting for our power meter um you're going to have additional lighting the post are up at the pal intersection you can see there's new lighting fixtures in and that's what'll be there the lighting will be much like what we have at Atkins Atkins has its lights in um and it's similar as triangle Street triangle Street has additional lighting around the roundabout to light the road up and light the crosswalks and travel way up okay thank you um yeah I just I noticed that there isn't a crosswalk walk on the section of Amity that goes towards Hadley um is that because there isn't really any sidewalk on the other side um because I'm thinking in terms of the the people that live in the new berry uh Robert's building will have to cross twice in order to get to you Mass versus theoretically only once although again I I don't know what it looks like on the other side um particularly the you know in the north the sort of northwest corner of this uh this diagram it's not the Northwest but in other words on that side of the the university heading to UMass is there no sidewalk there or is it would they be forced to cross there so uh good catch on that so this is the this is the drawing we put in the initial uh memo to the Town Council the only change that's been made to this drawing since that memo went in is is there actually is a crosswalk across okay adley Street to tie into the project Roberts project will have a sidewalk along am Amity Street which will wrap around the U drive so there will be a crosswalk at that location and then the university has agreed that we can put a a sidewalk on their Corner which is the the right upper corner of the of the drawing so you'll have a sidewalk which goes all all the way around this when we're done okay thank you I do note that U we have heard from daac on a fairly regular basis that they're not found fond of roundabouts uh to sort of to be report that that that has been their consistent input the um University have are they contributing to this and or have an opinion about it hopefully contribute so this this project has been going on for about 15 years and we've been talking with the university off and on about doing the doing these type of projects um we also have been talking to them about um North Pleasant Street at at Mass Avenue as well um and I think that one's coming along um but the university actually funded all the design work that's been done so far on this project um and they are willing to put some funding into it they have not specified how much um they do plan to maintain most of the plantings because it will be their gateway to the campus and they they want to keep it um nice so there are some commitments from the University although I can't tell you specifically what they are right now though if it goes into if they're paying for the Landscaping in the middle they may want Chancellor rees's statue there instead maybe you can be the Death Star Star Wars fan any other questions shall I go ahead and include this in the referral uh to the two committees I would think yeah I would seems to be addding of heads so I will do that yeah okay so um that said I think that is there anything else that takes care of um agenda items four and five we've done three public comment there no time manager appointments there's no minutes um announcements is really going to be about uh an upcoming agendas we've talked about a little bit already I think that we have a pretty good idea about it I the other question that I would have is uh we um Are there specific additional items that people would like for upcoming agendas coun Ryan so listening session do we want to wrap our minds around that um uh do we want to combine a listing session with a regular meeting that would be nice um I don't think either of these would would take up a huge amount of time um we may in fact get very little response on some of them I don't know um but um as I just wonder what people think about lisening sessions and scheduling them and we're going to do that just by um my thought would be to um see if the appropriate District counselor one who included in publicity and that they normally uh share with their constituents and um urge um participation in public comment and then judge it by public comment as we did with Heatherstone but so I just throw that out there U Bob yeah I was just going to suggest that if we do have listening sessions we have them in the evening because uh our our regular meeting time from 10 to 12 won't work for a lot of people that's a good point yeah so I guess both counselors are here I'm sorry Bob both counselors of District 3 are present um and so what we're hearing at least I'm hearing I can't speak for holla is that you would like us to reach out to our constituents and through our various means and gauge uh the level of public interest and then report back to you um certainly I think you should inform them about the two proposals and uh urge them either to get back to you as District counselors or um to the committee through public comment and which they can do in writing or at at the beginning of a meeting and then let's see where we got Jennifer uh yes so I and we'll also um Pam and I will include it in the district four because it's just a couple it in District certainly the residents who live in the northern part of District 3 and the southern part of District 4 go through the amady University Drive they'll be go using that roundabout like multiple times a day so we'll also try and we're not having we don't have a district meeting scheduled as soon as District three does but we do hope to have one before the end of the summer so we'll we'll put that on the district four agenda as well I guess both the roundabouts are in District three but the amady university is very close to District Four okay so the other two agenda items for future agendas is we there was one that we cancelled and we never got back to which was Outreach uh functions of this committee as to why we always focus on Town Services as opposed to the second part of our title and Outreach and uh Jenifer moriston um had indicated that she would come back U even though she is no longer working for the town to share her thoughts and uh we know that um U the other current um officer Angie Angela is uh available um as long as uh we give her advanced notice so that would be a possible future agenda item that we really do need to get back to the other thing that I would like to um ask about it some point but I'm not going to ask about it today because it's not on the agenda is that um I think that there's some concern that has been expressed by other counselors and members of the public about the intersections near Fort River School in the new elementary school and in particular Main Street and South and E Street U and uh its proximity to the the entrance to the school and uh so like to put that into a future agenda anything else so hearing none Athena just a quick note I don't know if anyone noticed the notes that were in the motion sheet for the council meeting on Monday um pointed out that committees haven't been submitting motions as part of their reports and that's required in the rules so when you send a report to the council with the um with the recommendation that they advise the to manager to issue an RFP if you could include the motion for Council action in your report as the rules require thanks okay thank you for pointing that out since um next step is to redraft any comments on uh the draft that's in the packet for today so hearing nothing else um are we ready for a motion to adjourn so moved second okay there been a motion made in second and uh let's go through the usual order uh Bob hegner I coun Lord I um C Ryan I I'm and I and councelor toab yes so we are return thank you very much thank you bye bye