uh good evening ladies and gentlemen I'll call to order the July 8th 2024 school committee meeting and at this time I'd ask everyone to rise for the pledge Ali to flag States America na indivisible andice next up is Introduction of members Ted novio milville Carrie godette Blackstone Matt Catalano milville Tas scobby Blackstone Tara Lin milville Dan Keefe Blackstone Joe Bagon Director of Finance and operations Jill pag gallerani assistant superintendent director of student services Jason DeFalco superintendent all right consent agenda a warrants take a motion to uh approve the warrants so moov second second Mo motion by Carrie second by Tara any discussion all those in favor signify by saying I I approval of minutes for June 13 2024 so moov motion by Tara second second by Carrie any further discussion all those in favor signify by saying I I I may oppose the eyes have it moving on to public forum would anybody like to come and address the school committee seeing no one we'll move on I'm going to ask the school committee to um uh I'll accept a motion to take the agenda out of order to go to the sup report of the superintendent item a introduction of athletic director and Student Life moved uh motion made by Tara second seconded by Tara Mr superintendent thank you uh good evening everybody um and thanks for taking the item out of order so Darlene won't have to uh sit through lots of riveting conversation no doubt uh Darlene if you want to come to the table up front that'd be great um I'm very pleased to be introducing reintroducing to two of you uh or three of you actually and then introducing to the rest of our school committee uh if you want to sit um Miss uh darling godette who is our new athletic and Student Life director our first athletic and Student Life director we are thrilled to have Darlene joining the team um in your packets is a pretty extensive overview of Darlene's education uh her resume um but I would actually pose more important than those things and those things are very very important uh is uh some of the different ways that Darlene's been thinking about and sharing uh as early on with the search committee about how she would enter into this position uh looking at a 30-day 60-day 90-day plan um she and I were just talking about her first 5 days what that plan's going to look like uh next week when she starts Monday the 15th uh but also uh going through some sample coach evaluations and how she wants to help kind of reframe and tighten up the coaching selection and evaluation and feedback process um and so we're thrilled darling to have you here darling is coming to us as um um just wrapping up her uh tenure in Randolph as the assistant athletic director um their school systems about twice as size as ours um so she has some experience with the larger systems and multiple teams within one sport uh but also some similar challenges too in terms of how to build out and expand and uh build a bench and so Darlene we're really excited that U you're here this evening and you wanted to share a few words with the school committee that'd be great yeah I'm super grateful for the opportunity and excited to meet all of you and build relationships within the school um yeah just grateful for the opportunity and to start this new role with Blackstone mville awesome and it sounds like Carrie will be in touch with you soon we'll be digging into those uniform closets and trying to get a fundraiser going sounds good so just wanted to take a moment and introduce uh the school committee to our newest member of our leadership team congratulations and welcome aboard thank you welcome thanks darling thanks than you you thanks for taking that out of Bo no trouble um okay back to school committee item a is a milville elementary school water update and we have the Town Administrator from the town of milville Mr Caruso feel free to step up to the Hut seat as they say the Hut seat yeah it's all right you have air conditioning I do have materials if you want to absolutely just to reference it's materials you've all seen before if you just passest those around or get on the other side um because I'll just reference um all this material uh is on the town's website we have a pretty you know thick section on the website of Mees water um but basically just to reference it and I appreciate the opportunity to be here give you an update um you know the lead sheet just talks about it's on one of our uh PDFs that's on the website just talks about the general testing of the various things in the water always comes up good so that's on your lead sheet you know you don't have trouble with bacteria or microorganisms lead and copper uh we do have hallo acetic acids that's what we're here to talk about but most of the the bad stuff you really don't have a problem with um second page is just a brief overview that you've seen before of how the system works right and we have a green sand filter that is there to filter out the manganese and the iron you have very hard water up there as you know one would describe it and the maganese and iron causes you know discoloration and we've seen that I think back in January February when one of the parts of the system failed and it was replaced quickly by the one of the former operators um so it you know we we we filter it out in a bag filter get rid of sediment we put the chlorine in that's the where the magic happens and that's what we're talking about uh to the green sand filter and that helps bring out the iron and manganes the good water goes into the large storage tank outside of the school right outside there uh then comes into a pressure tank there's some UV disinfection that's where the water is disinfect disinfected from ultraviolet light it's not the chlorine and uh then there's what's called corrosion control to keep the pH level the acidity or alal alkalinity in a certain level and uh gets rid of also helps prevent lead and other copper from getting through and then your finished water goes to the building and so in that system in the green sand the chlorine we have remote monitoring of the chlorine levels okay we're not we don't have remote operation the capability is there for what's been put in but uh Mast D doesn't want us to do that but we do have remote monitoring and that's helped that went in back in uh you know October of a last year and Dr gullick was watching it constantly and now the new operator keeps the tabs on the chlorine levels and that's key to the whole thing here that we're talking about and the corrosion control we just put in three little updated pumps that help manage that process so that the pumps are up to date and the right levels are going in there with some you know challenge I guess of pH levels and so forth on the next page I I put forth is the summary since uh June of 23 just shows you the iron and manganese which is what the whole Purp of what things are all about with the chlorine and highlighted are some of the levels that exceed they call it an MCL but it's really an S MCL it's it's not a requirement that we have to follow we don't issue notices if it exceeds it but nonetheless you want to track that both in the green sand filters there's two filters of green sand and you want to track it in the finished water and you can see in the finished water for the iron everything was fine under D's smls and in the finished water and the manganese back in April there was a exceeded the 005 it went to 075 otherwise it's historically been well under that doesn't mean anything but probably at that point there might have been some discoloration in the water I don't know um but in any event that helps direct what the amount of chlorine is required to pull that stuff out of the water and so in the next page here you see the actual results going back to Janu anuary of 23 for hallo acetic acids in the left column which has a a maximum contaminant level of 60 parts per billion uh and on the total trihalomethanes 80 parts per billion is their MCL and you recall last time I think I was here one of the times recently that I was here I talked about the event if you will back in you know January February when the prior operator was not sufficiently providing chlorine which caused the green sand filter to fail had to be replaced in the replacement of it had to be jump started which means it required either um one of two chemicals they used chlorine to jump start it and that caused a fair amount of breakthrough of the disinfection byproducts and because the notices and the and the and the compliance that mass d as you may recall is based on rolling annual quarterly averages I think that's the best way I would describe it okay and so if you have a big peak like we saw back in January February March that can mess you up even though you you that can mess you up on compliance thus notices have to go out and we saw that because notices had to go out right through the fourth quarter of uh calendar year 23 um we've been all clear both on the averaging and therefore in compliance for the first first two quarters now so for uh all of calendar 24 and in your packet on the third page you see a letter from uh Mary Jude pigsley who's been here a couple of times now in front of you uh where she has committed to if the third quarter comes in um in compliance and we'll probably know that midt um based on the timing of testing um she will lift the bottled water requirement and I would remind you that milville is the only community in Massachusetts having disinfection byproduct challenges that's required to provide bottle water no other commun in fact the community I live in has DBP issues I get notices but I don't get bottle water provided um separately I'll say that the board of Selectmen at their last meeting voted to provide bottle of water through the end of calendar year 24 and through the end of the school year if requested provided students were in the building so that's even if the DP lifts the requirement so hopefully your decisions in terms of which facilities you're using are not based on a water issue because we think we've covered that both in terms of meeting compliance and our continuation of diligence on uh the operator part in terms of managing the chlorine levels and the treatment system um and plus the fact that the town would provide the bottle water for uh drinking and cooking and lastly on the last two pages which is also on the website is just the you know notice that the board of Selectmen have uh put up for the public and would request I think the request would come in to you through you Dan for you all to provide this notice subject to any edits you may have um to it um to your popul School population and that I would Define is parents staff students we don't have that distribution list but it's up on the website of milville so that's where we're at um I don't know what else there is to bring you up to speed on um on the long-term play you know uh our operator engine is working closely for us with us but more importantly with mass D in terms of uh how we tap into the million dollars that have been set aside um through the mass DP Grant that's available to make best use of that so whether it's to it's for engineering and it's for something else and the engineering may or may not include uh the tapping into the xbridge water line line it we have what we call a plan B which is to enhance the treatment system because the long-term play on that money is for dealing with past compliance in the future that's a few years out the regulations have been issued now they are four parts per trillion and I think if you recall Mary Jude even used the example of uh you know an Olympic siiz swimming pool full of sand and it would be four grains of sand that's what you're dealing with and uh the compliance level we we test it every month and we've been running between 8 and 12 parts per trillion which is current compliance for Mass DP which is 20 parts per trillion um but that won't get us to the Finish Line when we're required to comply with it in the future and I will say that I don't know how folks are actually going to comply with it because even sampling is going to be challenging you you know you can't wear makeup you can't have perfume or hairspray or you know clothes that have been used to dryer sheet in it because it could contaminate the sample to the tun of four parts per trillion so I I think it's uh there will be some uh interesting consequences of the regulation and the need to comply with it and a lot of water systems are going to face the challenge we think with our engineer that there are a couple of ways to De it one of course is put the burden on an Oxbridge if we tap into that they will have the challenge won't mean that they'll comply but they will have the challenge and their source of water is not too dissimilar than our source of water there are localized add-ons to the treatment system we have that could probably address this past problem so that's what the engineering grant money will help determine so your feasibility study on your facilities we have to evaluate what the be best path would be for uh Mees water um to currently to deal with dbps but more importantly Pest and they're not too dist so I welcome any questions thoughts comments I'll just start off with so the request is to share our like our list of getting this letter out yes all right so I'll just defer that to the you and the superintendent okay um later later that's more of an administrative I think thing at this point um anybody any anybody have any questions for Peter as far as I what a situation I just have a question so it's going to be monitored remotely but it's not going to be autom we don't operate it remotely that's correct so so if we saw a problem remotely someone would have to physically be present to twist the dial if you will gotcha kind of like an alarm type of if it is kind of like that's correct I think Blackstone does yeah under our current system right now has you mentioned that mass DP doesn't allow they don't want us to remotely manage it that's correct anybody or just well I don't know about anybody else but certainly not us all right yeah I'm pretty sure Blackstone similar alarms will the Super superintendent will get the alarm the D BT the water guys and then they have to go and physically adj adjust I know you are all experts on water far more than you ever wanted to be I know I am and so I I just to let the rest of the committee know I met with Peter and Jenna a couple of times on this matter and they've given me updates and um they've um we've come a distance from last year and I appreciate the hard work and and the town meeting vote uh to fund uh the progress and continue to fund the progress and and so any other further questions or from anyone and would you like to add anything to no I you know I mean you know that the town would love for you to get back into Mees yeah but you're on a three- School plan and I know what your vote has been but I'm just you know the board of selectman certainly would like you to be in there that was the you the caveat of the providing bottle of water even with if it's lifted is the caveat is that you have the students back in Mees but that's your call yeah and I believe the goal of the committee is the same is to get those yeah those students back in there all right well thank you thank you for your time appreciate it thank you it's always a pleasure all right moving on next on the agenda msba update um Mr superintendent yes so uh we are thrilled to be sharing that uh we did receive approval from the mass School building authority on a request for services for the owner's project manager uh we have uh posted if you looked at the call on Saturday the Waka call you would see our um our request for services in there and um Joe posted in the central register so on Wednesday um the requests will go out in the central register for an owner's project manager so we are super thrilled um we will uh be reconvening the um owner project manager subcommittee of the school building committee once the um um packets start coming in and starting to go through the screening process and the interview process and bring all of that in front of the school building Committee in order to move this Pro uh process forward we have to have uh an update to the mass School building authority by the end of July regarding the number of applicants that we had and then we have to have our selection um made to submit to the mass School building authority by August 14th in order to make the September 9 uh msba owners project manager approval panel um so there's a lot of pieces to this as you as as you know so uh we're in a great place this is the earliest we could submit uh we got everything done everything on time um the uh request for services uh looks very very good it's very clear it's very thorough um there's a nice summary about our our two great towns about the school district about we're looking for um and so um all systems are a go so we'll keep the committee posted and actually by our next meeting um I think our next meeting is the 19th yep the 19th of August we will have submitted our uh selection um to the mass School building authority and await for approval at their September 9th meeting so lots of work to do between now and then for the uh particularly the subcommittee of the school building committee uh for the OPM selection but we're well on our way so great update thank you very much um athletic and use facility fees yes so uh the school committee at our last meeting uh had I think Harry I think you had made the request to take a look at our user fees for uh both Athletics and for our building use uh and um I'm going to have Joe explain all of this the there are three handouts in your packet that pertain to this topic um one is a user fee o four rather my apologies one is a user fee overview for athletics and then three are related to the uh building or facilities use fees what those three documents are for the facilities use is one that's like a t- chart it shows what uh we currently charge um and then what we're recommending we charge moving forward the other is the actual policy where all of these fees live I think it's policy KF um so you can see we didn't touch any of the language but we did uh update the numbers should the committee decide they want to approve uh the updated facility use schedule and then the third is where our current fees stack up against our neighboring communities so there's a ton of information there and Joe I know you'll walk everybody through sure I I want to start with the um comparison chart which is this one here where it shows uh what our current fee structure is for for use of facilities and Stephanie was a big help in this in gathering some of this data together for the the four different surrounding districts we looked at xbridge menen Upton Bellingham and Douglas uh and if you look at that you can see the most blaring item on here is that we charge a flat daily fee uh for example uh if you look at group uh one Auditorium for group two rather it's $50 a day is what we charge several couple of the other districts charge a set amount for the first three hours of the day and then any time above that they charge an additional hourly rate um Oxbridge will charge up you know $150 an hour for their facilities and Bellingham looks like they use a structure depending on the number of hours they're going to use between $50 and $150 an hour so you know if you look at each line You'll see the same kind of thing applies to each one of these other districts so we are pretty low um we're not even competitive really that's Pro might be why we get so many requests for use of facilities um but I don't I think we can uh stand to do some adjusting to this um if you look at the t-chart that the superintendent mentioned which is this one here this shows you the current fee structure that we have now in the various groups and what we're proposing that our fee structure be changed to group one obviously which is the community um programs and things there's no fee charged for those programs uh group two I'm going to just use Auditorium as the example to kind of look at right now we do $50 a day we're recommending to go up to $60 for the first three hours and then hours above and beyond that four hours and up if you go to the bottom on the right side it says additional fees per hour group two would pay an additional $20 per hour after the first three hours and the same thing applies for group three with the auditorium so in in in group two it's just a $10 increase than the hourly um requirements of three hours group three is more of the uh business owners and non-community uh private facilities that would come in and rent we're doing a slight adjustment on the hour on the rate and it's actually based on the three hours again and then any uh um hours above the three would be an additional $40 or $30 an hour depending on what the uh facility that they're looking to uh you to use um I don't have much more detail beyond that again like the superintendent said the policy is here in front of you no language changes just that root that fee structure has changed but if there are any questions I can try to answer for you i' be happy to well one thing I did want to not too the new structure we we are not the highest to be paid but we're also not the lowest I think we're pretty much right in the middle and it makes us very competitive we probably should still see a lot of uh use of our facilities even with the new Str rate structure does the U does the rate include the custodian well the custodians included if they're T if they're already on staff working that day will charge additionals uh custodial fees for holidays or weekends Jo when you when you on the on the um proposed fee schedule let's just go at the top Auditorium $60 is that a minimum of 3 hours or for 3 hours I it's going to be $60 for 3 hours for 3 hours $60 now for 3 hours okay whether they use it less than that that's fine still the $60 charge the big as you know because you see every time one comes in the big ones that are not our like our community are a lot of the dance companies that you know want the auditorium for the weekend they do their you know their recital at various times during the year um and that tends to be some of the bigger uh private groups that will you know it's it it it's a quite a good deal they get for coming for you know two or three days sometimes uh I think we had one over Memorial Day weekend if I remember correctly this year and all the fees that come along with the you know uh the custodians they're happy to pay because the rental charges is is quite less than uh what's around us and we would still be it seems like one of the few that include the custodian fee in it looks like the others have additional feet I knew we were low but see not that low right I was surpris myself some even charge energy fees so I'm not really sure exactly what that was but utilities probably yeah MH in addition to their rental feet yeah if you look at the the the first sheet that Joe sent out I think um if you look under for example Oxbridge and Douglas it says additional fees on Oxbridge and energy fees yeah yes and utility same thing with um I think Douglas's was there and Mena Upton but I don't think you were we were proposing that no right no we were going to keep the structure basically the same except theity rates all right in regards to custodial fees during regular shift hours there is dance companies that come in and request use non manlift and we need to have an extra custodian on duty at that time to operate that manlift for so that'd be an additional cost to what we normally correct then I think I think it would be right to build for that additional I think we do yeah we do but I just was making sure it was included in this yep thanks Scott thanks Scott do in some fine print there that we we reserve the right to charge I thought it so I read it somewhere yeah maybe add that to yeah to the policy somewhere it's not I thought I saw it I think it is in there I saw one of these Pages yeah if we can maybe just add that in there that we yeah I know I've read that too Dan I'm wondering if it's on that form s yeah it's somewhere on one of these Jason I'm sorry I just want some clarification on something so a group like bimble like Blackstone milville youth basketball but it's not the school so they fall under group too right yes so they tip I'm just throwing this out there they tip because we're changing from a daily to an hourly they typically use that gym for multiple hours so it's going to go from like 50 bucks to probably I thought we it might triple on them is all I'm saying believe that fee is always only bringing that up because it is a Feer program youth basketball league that's the only reason I bring that up and they paid the uh custodial fees for the weekends we have we've never paid the uh or the youth league basketball league never paid um a user fee we have a request in your packet from them tonight oddly coincidentally but it's for a different it's for a basketball uh Camp um and they were in group two which will run all day was yep which was uh CU there's a custodian on duty so there was no charge for that um but it was 80 the total was $80 $20 per day for four days that's underneath our current fee structure I believe right group two gym yep so underneath this fee structure that would go to the first to your to your point of clarity uh that you were asking about teror right so that would be $30 for the first three hours and then it would be uh looks like $15 for every hour after that okay so that would be a change from $20 okay from $20 for the day to $30 for three hours as big as a it's going to go to 60 it would go yeah from 9 to two how many days do they use it though they use it Saturday and this is for 4 days I'm just using this cuz it's one we have currently sorry I'm doing all in my head right now you're thinking yes so that for you Saturday a day 16 let's see they'll have le have to adjust for the day this is on this so that 30 is for not per hour it's for three hours it's for three hours right am my understanding that right Joe it's 30 bucks for the 3 hours right yes 30 bucks for the 3 hours and then they would have looks like they're doing it for 5 hours right yep and then it be another 30 $0 so it be $60 a day for the day instead of 20 yeah M so that would change okay I'm sorry I was just doing the M 180 versus 60 so do you want to approve faest before we not just Saturdays it's used s days a week I was just doing the example that yeah that's why I was going off this yeah cuz they wouldn't have a custodial charge here because they run practices through the youth and the travel programs they use our gyms for that too yeah so it's pretty much they seven days a week through their season that's all I was saying sorry yeah that's okay so I'm just wondering might so we have three groups here maybe we want to leave three groups I'm not sure but maybe we want to add something else like maybe maybe we want to have a different you know group one is all the school affiliated group two is Civic the town I'm making this up like the town Affiliated yeah Civic and group three might be something else I guess that's where it was going was is there a possibility to kind of rearrange the groups only because that's is a feeder program to right yeah they that League tries to keep the fees low and they compared to other towns you know they've been able to to do that and they offer a lot of uh free um uh spots you know to if any families are struggling you know could we group The Town um groups under student extracurricular organizations or the athletic booster might apply to other groups as well at this point we're not changing the policy so we'd have to vote to change the policy before we change the fee structure if we're going to group them in with some yeah the policy will have to be changed yep could also look at a rate that is for longer term use as opposed to daily maybe there's some kind of rate structure we can yeah yeah kind of see what an organization like that has paid for an entire season before and kind of yeah work something around that so we don't have to change the policy if we're just voting on the rates is that correct I would think so if we're yeah if we're leaving all the language exactly the same and we're just changing the numbers I think it's fine to just vote the rates but if we want to move so we have some programs going this summer and so the concern is you know that not to hit these these groups so this could go back to the policy subcommittee if you want or we could vote that this takes place as of September 1st gives notice or or give it a so that so that it gives people the opportunity to see the you know these organizations that the rates going up and so it doesn't affect the people that have planned on doing it this summer when was the last time we raised rates uh 1948 I believe we haven't touched him since is year seven seven years and we haven't touched them my point is like a rehearsal I get it but when you have a league that is using the facilities seven days a week through a full season that's a different hit than a one-day rehearsal I guess is what I was gathering at yeah I think just revisiting what the what the pricing is for group two because group two explains group two it is group of kids so maybe we just have to look at a different struct um rates for that group because they are Blackstone mville kids okay because you could almost argue that some of those same organizations that I mean if group three is all other community such as Sports Camps when we have a basketball camp for a week someone could argue that they could fall into group three which would even be more costly for them so maybe we need to tighten some of that language up to play Devil's Advocate they are this seems like not this organization great organization but if this is the example we're using they are using the facilities a lot so they may be privy to a fe a fee increase or a rate increase at some point so it's kind of a hard truth to accept but they we should you know maybe not all at once but maybe there's like a a step up since they it seems like they're the ones that use are going to be affected the most um I'd hate to see them you know negatively affected in a major way and see any sort of drop off from there um you know the people that play those Sports um maybe we do bring it back to committee and or have it see the policy subcommittee and then bring it back to you guys so we can pass over this till the August 19th meeting we can continue this is that fine yeah yeah I'm happy to if that's what the group wants to wants to do Happ to revisit with the policy visit with the policy subcommittee we have to vote on that or just well we'll take a vote just to continue it is there any way to see what they did pay for their entire season are you the one who said it K yeah just to see what the difference will be yep okay we my recollection is that we always paid the the fee was for the custodians know we paid that fee or they I was part of it for I'm not um I am on the board but I I don't know if I can even vote on that if we had to vote I don't think I can either maybe we can look to add in the fee schedule like a season that's what I was going to suggest a season fee I'll give a and just it would just be like a yeah one one time cost and season pass yeah I'll make a motion to have the policy subcommittee visit this and bring it back to school committee motion made by Tara second seconded by we'll give it to you Carrie just so there's no conflict just in case all righty we'll move on to um we put atic fees in there too or just do you want to look at the these or the Athletics fees that atic piece just there for you are we're not proposing any changes on that oh okay it's just there for your to see where we stand we did Douglas Northbridge Hopedale Bellingham it just shows kind of where we are in comparison to the systems some of the systems around us I have a question about that um I know we have one sport that's listed at $100 and I'm curious though if we're not changing any of the fees why one sport I know the 325 IS football and they're always a more increased price but I guess I'm wondering why one sport is a $100 when I know they have transportation they have uniforms they have choreographers and that's not cross country which is like the least you know cross country is 200 I thought again these were these have been set for for years and years I thought it had something to do with initially was cheer maybe a club I think I think it was initially a CL I think so yeah and I don't think that that had ever been changed since then yeah um I could try to find the history on that yeah I think I I think that's how that happened I think I would like to see all of the sports equaled out which I know football and hockey are always a different beast but I agree with you y so do we want to revisit this one as well and with a list of each sport that is charged okay and with that being said then is if we say we change these fees in August what sport is going to be directly What's following like right after that that we'll have to give notice well signups have already begun I was just going to say if signups have already open that's going to be a problem okay well we can also set a date on the face you know what I mean we've built the f as a committee knows the FY 25 budget around the fee structure that's here so the committee might decide to to you know punt on that and set it up for FY 26 M which gives plenty of notice yeah yeah okay so something to think about okay so we already passed over we took a motion in a second to pass over this agenda item so we'll revisit it uh next uh next month perfect okay report of the superintendent summer programming update yes uh thank you again I'm going to ask Mary colino our lead coach to join us and share some highlights from today actually we launched our summer programming uh with the exception esy goes tomorrow and the 21st century goes next Monday Mary thanks for being here good thank you um so today we started with uh summer school credit recovery and um and also the summer enrichment programs so uh for those two programs right now we have 130 kids that will be um be attending uh we started with um just two classes this uh this week with um art and our art camp and um sports camp and then next week band will join as well and we had this year we had 14 elll students that um came as well um for uh a language acquisition program for them um and then next week um we will start with um with our esy program and then um also 21st century at at the complex will start in July and then um the the middle school I mean the milville um will start um Mees will start in July with with those kids so they have about 30 uh uh students that from grade 1 to three that will be in that program um 21st century has about 80 and the esy has about 60 kids they're we're providing lunch and breakfast for the kids and um everything went really well today so far so good excellent we did we put AC's in the classrooms right we did we put ACS in the classrooms the teachers and the students we're very thankful for that and all of the uh all of the the classrooms that the teachers will be using at the complex have air conditioning as well unfortunately though at the high school the circuits keep yeah they kept blowing because of they can't handle the load of the AC and the smart TVs it's too much so Scott and his team have been very busy today they around trying to figure out how probably about five or six times per classroom so they were yeah so they were busy comfortable and learning is a challenge right now but but the kids were really they were very well behaved very patient so it was it was good no problems I think most teachers are opting for the AC right now I know they actually had to make a choice today AC or the Smartboard and they all chose AC so so at least they're comfortable which was fine and any questions I was at the track this morning and the high school was definitely a busy place it was very there a lot happening there yeah yeah it was um all good all good things the captain's practices have been awesome to see too I went over and talked to the girls that were at the complex this morning um we got it had received an email from the Blackstone Parks and Rec saying how um professional our our students were when they went to the board meeting a couple weeks ago to ask for the usage of the fields and she you know uh was just glowing about our are soccer Captain so I went down to speak with them this morning and the kids were doing great they were out there I saw the field hockey up on the track and then the soccer was down uh at the complex it was pretty cool to see and the boys are actually there I think tonight or tomorrow night to the uh parks and wreck board meeting to request the field use as well so it's good like good Civic engagement too right like to learn the process and how you stand in front of a board and a committee and yeah get permission for things so the kids they really did a nice job awesome we have two ESL ESL kids that are you are missing Captain's practice this week for soccer and they were not happy about it but but they came so they know their parents know how important this is for them so they're they're coming they can start next week and there's some kids who have come out to fall sport practices because of the sports day that they had before the year ending so oh that was wonderful yeah that was good yeah that was amazing very busy very busy yeah very good thank you very much oh you're welcome thank you Transportation routes for 2425 yes Jill yeah so a quick update so um just a reminder to everyone in the community we remember next year we are having three bus runs I know we said it over and over we've given the times but we do have the three runs so we have our kindergarten through 3rd our 4th through 7 and our 8 through 12 we've been working really closely with tellstones to get them all the information they need as early as possible they already have it so we can get out the bus routes well before cuz I know in the past it's you know it's kind of toward edging toward the beginning of school so our goal right now as I work through this is to be able to have it out in the community again it's a goal we're hoping to reach August 8th um to be able to get those out nice and early so parents can make arrangements um they'll have all that you know sooner than later um to help support our transition to our our new three building model so we're working on that and if I do have any updates at our next um committee meeting I like you know but that's our goal right now is for the eth do we know what time um like the middle school always opens a little bit early for like that drop off do we have those times or can we get those as well I can get them yep any other question high school would be the same sorry all right thank you for the update on that uh title and audit review and that is me again so in your packet um this has been the year the last years the years of the audit um our tiered Focus monitoring I think this is I don't know the third one presenting um we also um were asked to complete a tiered Focus monitoring for our title grants and titles are Federal grant monies that we get um and they came in and they looked at all of our programs our procedures um you know the grants that we manage how we're spending those monies um if you look at the second page theirs is done a little different they took a look at all the criter area that they're looking at if there are any findings meaning that we have to correct something you will see something in the First Column which you'll notice there is nothing in the in that column the next one is requirement filled means they met all we met all of the requirements for the procedures the policies all of our documentation and you'll notice there that um we fulfilled all of our requirements and we have no action required for any of those um I think we had talked about in your next um kind of update I'm going to send you some real specifics about the title Grant and what they're all about but just an overview our title one right now um again they're all federal and these really help strengthen our core programs and support students who need some intervention our evidence-based program so we can Elevate the quality of our instruction our title two um this has to do a lot with excellence in teaching and learning so we do make sure our you know we have teacher mentors that are working with out of this title um we're also looking at prove the quality and Effectiveness not only our staff but our principles through Thum professional development and then the last type title that we get is our title four and what title four is it's to build the capacity to ensure all students have access to Quality programming this to us right now we use this to kind of Hit the whole child you'll see in our title one it's more of curriculum instruction in our blueprint and our title two it's the curriculum instruction as well and when it hits the title four that's really actually in title one it's also the community but in title four it's really that social emotion that whole child piece so that's when we rag grants what we get for and I'll send it to more in detail but just wanted to give you a quick overview so this was our final one for I hate to say final one but our larger audits our tiered Focus monitoring over the last two years and we we did well with that one full compliance any followup questions with like we got an A+ on the report card good all right we'll move on to the business office the Personnel report uh Joe did you have Personnel updates I just have a quick yeah just a quick update where we have with our vacancies um we have a few openings still um we uh received a resignation from our school psychologist at the high school um but we have a finalist for that position already which is great so we'll be meeting uh with that candidate uh tomorrow um we have a finalist for a math interventionist position um that will be for this building actually uh the grades four through S um we have two special education vacancies uh one just became vacant we had it already filled and then the candidate stopped responding um so uh that's unfortunate but uh so we are moving on and reposting that position um and then we have a team chair um for milville elementary school that we just posted um so those are the unit a you know classroom teacher type positions that we have vacant and where we stand with each one of those uh so we're actually in very good shape um we do have at the par professional level we have one Middle School uh par one high school par and then we have two for milville elementary so we're still um screening rums and doing interviews for those and then just today we had our three interviews for our district accountant position uh which so that search is going very well we hope um hopefully by the next meeting we'll be introducing you to somebody um but we're U through round one of interviews today and we'll be doing this a followup round later this week um so uh doing well um and um when we receive a resignation um we have an exit survey so uh we have sent an our exit survey to everybody that has resigned or anybody who has resigned after June 1st um three people have resp responded um and the responses as to why they're moving on to other opportunities um one was looking uh for um less rigorous instruction at the kindergarten level and wanted more play time um so you know she was looking for a school system where they did more play and less of the teaching and learning um we uh had a candidate that was looking for a different career choice altogether and then we had a candidate who was looking um staying in education but actually wants to teach beyond the grade levels where he is and uh is not interested in working with preschoolers and next year would have um preschool a couple of preschool sections and did not want to do that so I just share those things that these are the things that you know this is what we're we're trying to get information back from folks if if there's a problem um the uh candid the the individual who left um to go to a district that did less instruction at the kindergarten level um I did ask if she indicated she would be interested in a follow-up interview I tried to reach out and schedule something and she said she's booked all July and August so she was no longer interested in having that conversation with me um but we do have a spot on the survey that we ask if you know if you open to a followup with me I'd love to do that um and then the other two indicated that they would be but so um there their responses were very different and it was pretty clear you know um so we're trying to get to the root of you know what's what's happening um so I just wanted to give a quick update on [Applause] that okay thank you uh next is the FY 2024 close out um that's me so the first piece of the close I'd like to go through is my projection for fy4 uh the report that you have tonight is as of uh June 25th so this projects to the end of the year you'll see that there's uh the the biggest change on this report is one thing we were able to do is move some of the expenses for a district tuition out of circuit breaker the circuit breaker fund into the general fund giving us a balance that we can carry forward and use next year for any unanticipated costs um you'll see at this report that we are expected to meet the uh School committee's uh expectations the year end uh unless there are any specific questions I'd be happy to answer if there are I can move on to the actual close out the next sheet um does show the summary of the close out and the requests we're going to have to move funds from one category to the next I did want to point out that the summary sheet is a net of the activity of the postings that I'd like to do to cover deficit accounts with with Surplus money from other accounts so it's a net effect there's multiple entries over 60 entries that I'd like to do and that's what's behind that document to support what I'm requesting if you want to see the actual ins and outs of each account line that's there and that's what I'll be posting if approved you'll see that we're looking to um uh move $130,000 well there's motions on each one of these that you'll be going through but you'll see that we're looking to move funds from each one of these C general fund categories into the other to to cover these uh deficit lines uh one other is uh piece I wanted to point out is I did put a little projection together for the circuit breaker fund and the transportation fund with moving the expenses out that we could from circuit breaker into the general fund we're going to be carrying over just under $155,000 in that fund for use for next year um and then the transportation fund we're going to be carrying over about $117,000 for use for next year so we're in a good place our goal with circuit breaker and transportation if we can over the next maybe one or two fiscal years is to get that up to the fully funded amount that we're going to get in the next fiscal year so we can budget and know that that's exactly what we'll have and always have the balance of the next funded amounts in reserve for any of those unanticipated or extraordinary costs that come up it'll be a process it can't happen all at once but over time it'll happen um and I don't know if you need me to go through anything else or if we want to go through each one of the Motions that'll go into the details of what we're requesting to be moved from one One Fund one category to the [Applause] next oh yeah any um any questions before we get into the motions no want to fire away or oh someone want to stop the motion can make a motion to move $16,300 from instructional to Administration should I read all through it um we'll do individual motions is that easy if individual yeah individual uh all right motion made by Tara second second by Chuck any further discussion on the motion all those in favor signify by saying I I I I you eyes have it make a motion to move $3,766 from instructional to fixed assets motion made by Tara second second by Carrie any further discussion follow uh in favor signify by saying I I I I any oppos the eyes have it a motion to move $17,000 from other student services to out of District tuition motion made by Tara second second by Chuck any further discussion all those in favor signify by saying I I I he oppose the eyes have it motion to move $29,000 from benefits to outof District tuitions motion made by Tara second second by Carrie any further discussion all those in favor signify by saying I I oppose the I have it thank you all right thank you okay next is to accept the fuel up Grant in the amount of $2,000 for new cafeteria equipment and that is yes in in your packet there's a little overview from our food service director uh that was a grant that um the food service director and her team uh wrote that will um purchase smoothie machines for the kids and the teachers so I'll just read this real quick dear school committee members the nutrition services department was awarded a grant for a smoothie makeup for the high school the equipment valued at $2,000 will be shipped to the high school in August or September the grant was sponsored by fuel up a program that helps provide access to good nutrition and overall Wellness in school communities we are excited to be able to offer the new healthy choice for our students next year uh and it's from Jen Paradis yes and what is the pleasure of the board I'll go ahead I'll make a motion to accept the $2,000 for the grant for the smoothie maker motion made by Tara seconded seconded by Chuck any further discussion that's Ted T members as well I'm almost in the Chuck come T come back in I'm going to be behind this pillar before it's all said done all those in favor signify by saying hi the eyes have it well they put it in this Surplus requests yes so we have uh two requests um one is quite significant it's the um cleanout if you will of the materials at um the Harnet school um you have a list in your packet that outlines all of the text uh the copyright date and the numbers of copies that we have in each um and so a lot of uh as you can see a lot of work went into getting all these materials in one place and inventorying everything um and we are working uh with Bas uh Bas State books and another uh Textbook Company to come on in and take a look at everything to see if there's anything you know that they would like to purchase um they probably won't purchase the 1972 voices literature language and composition 43 books but um you can see that it was uh this this uh cleanout was was well overdue so well they may not purchase them but I think uh we can put those up with the old jerseys bidd maybe we make them take a book with the Jersey how's that you might have some alumni opening up that front cover to see if their name is in there right that's right right whatever else was written in there okay so that and then there was again from Food Service uh to Surplus and dispose of some equipment uh two pieces that were uh from 1992 and one that was purchased in 1972 a mixer that mixer might be with that no longer works I'm sensing a theme to the evening yes yeah retro uh so this we will do two different motions uh and so I'll take a motion to approve the Sur plus request for the books at the middle school some moved motion made by Tara second seconded by Carrie all those any other discussion all those in favor signify by saying I I the oppose the eyes have it also take a motion to approve the Surplus request for the kitchen equipment from the food service department so move a motion made by Tara second second by Tara any other discussion all those in favor signify by saying I I I the eyes have it [Applause] okay that takes care of that part of the agenda moving on to a facilities report facilities update Mr facilities operator in that old book collection I did find a book from my wife's when she was class of 86 that's awesome that was interesting and some of them went as far back as 82 that I picked up so it's unbelievable um okay the front the is at the high school um to the left side concrete has been stripped of the old concrete that was deteriorating um the Mason did finish the job on July 3rd at 2:30 in the morning and ver Joe and I verified this on the cameras um now the reason for that was because of the cooler temperatures and the sun would dry out the water in the mixture faster so he wanted to do it late at night covered it with tops to keep the moisture in so it was job well done um issues with the gym floor at the high school there was moisture getting under it and it's starting to curl up in a pretty large area probably a 10x1 area um I did call in a roofing expert and we scurried the area pretty thoroughly and found that it's coming from a drain from the roof um only happens during heavy rainstorms I did have a plumber come out today and look at it as well um my thinking is that that pipe may be clogged under the ground somewhere so once that water builts up high enough it has no other place to go uh we did find a large crack on the back side of the pipe as well now to me the crack wouldn't really leak if the water was flowing down but if it's building up it's going to a place to go so we won't know that until he cuts the pipe out and we investigate further we'll run some water down it and see if it backs up um well also want to cut out a section of the gym floor underneath the bleaches to make sure that it is drying up after we do this um and then I'll have get quotes to rep repair the floor um unfortunately it's not going to match perfectly but it won't be a tripping Hazard as it stands now if we pull the bleaches all the way out it's not on the basketball court so that's a that's a plus um so we will get quotes to have it fixed both ways either sand it down or replace what's what's really bad and here at the middle school the light uh LED lighting project has begun uh they started that on June 27th and they're moving right along um you can see all the lights in the lobby have been done the cafeteria been done uh locker rooms um the stage which is nice um and they'll continue on the first and second floor uh the third floor will be done in phase two along with the outdoor lighting and that's providing we get another Grant next year here uh the deadline for applying for that Grant is um October so we'll work on that with the town um the back flow preventor from the last meeting um the update on that is it has been repaired no longer dripping so that's good uh storm drain outside of the cafeteria window there's a small hole developing around it um a SLE if you will I did get our brand paven to come out and look at that and he's providing us with a quote and that work will be done by the end of July it's a relatively easy fix he says JFK the movement of the grades have been completed however due to the summer programs the internal classrooms have not been moved yet like moving one teacher from one part of the building to the other until those rooms are no longer being used and can get cleaned out as quickly as possible and move all the teacher supplies back in um mville Elementary School the only update I have on that is McLure engine Aon did come out and they change the old chemical pumps on the filtration system the newer pumps are designed to alternate with one another and take over shell one pump fail that's the way it was explained to me so that was done uh two weeks ago and like I said ra movers came in they completed the move even in that brutal heating that we had we provided them with lots of Vice water freeze pops so kept them happy and they they pluged right away and got it done within 5 days it was very impressive great job yeah highly recommend and that is all I have questions concerns um girls field hockey did start today and I explain to car that um we will get the Nets up there um and the grass mold as short as possible we don't want to cut it too short right away with this heat we do have irrigation but I don't want to risk damaging the Grassroots so little bit at a time we'll get it down there and we'll be good to go I mean it's playable not right absolutely that grass with the irrigation system in the fertilization we got to mow it two to three times a week if we don't then we got to bag it which takes twice as long MH looks good right now up there I was telling Scott this morning nice Green Field up there everybody's impressed with the that football field all right thank you very much ni work next up is a use of facilities request as discussed earlier yes just one in your packet from the blackon milville youth basketball summer camp they looking to do a summer camp to approve their camp at the fees as on the Forum that they completed motion made by Tara second second by Carrie any further discussion all those in favor signify by saying I hi hi guys have it I'm not voting on that and Chuck has abstained let the record [Applause] reflect okay school committee Forum would anybody like to add anything everybody good good I like it move this L along I would like to um uh thank uh the Town Administrator Peter Caruso from milville for coming in and giving us an update and glad to see them moving forward and uh say hi to milville BVT rep Mr Finn in the crowd while he's sitting I don't want to leave you leave you out of it okay so our next meeting school committee meeting is August 19th uh 2024 at 6m we will be going into executive session uh for the purposes of mgl chapter 38 section 21 A3 to conduct strategy with respect to Collective B bargaining or litigation if an open meeting may be detrimental effect on the bargaining or litigation position of a public body and the chair so declares so and not to return into Open Session I will take a roll call on to go to go to open uh sorry executive session Matt yes Chuck yes Tara yes Ted yes Carrie yes and I am a yes all righty thank you very much