##VIDEO ID:xSTb5AlEwA8## all right me open uh meeting minutes of the 28th we do have for come on all right motion to approve the meeting minutes of October 28th 2024 as written second any discussion all in favor all right um do my thing all right so uh the motion to table the executive session meeting minut of October 28th second any discussion all in favor hi all right there you go um audience participation St do you wantan to I don't think you're on the agenda you oh you're on the way down okay so no audience position all right uh motion to go to new business a stepart zoning board of appeals interest second any discussion all in favor all right I come on down okay so I have with me Ann emo hi an Sean oair hell Sean they're both on we're we're the we are the board of deacons for the church oh cool next door um so basically what we want to do a seat I can I I if you don't mind me showing this picture this is our existing sign it's kind of hidden by the Yeah by the ramp yeah and we just want to move it from where it is now to to there it's 40 feet ahead and 10 feet across if you look there's a telephone pole we're behind the telephone pole I check with the state Jeremy shy is the state guy knows um and jar said do whatever you want over there he said just stay behind the pole we're actually like 7t behind the pole we're not looking to change the size of it we're just looking to move it forward okay you know 40t 10 feet over okay so I was told from Russell Stage Road yes we want it visible more visible coming up Russell Stage Road so I was told by Kimberlin that there's only one member so then if there's only one member that this reverts to you and he said go to see the selectman because he said that he would have to like it grandfather but it it need new application if we moved it according to him okay um do we so we're down to one member on zoning but we have someone else coming on right uh we had an interest we had an email from a a woman I wrote her back I have not heard back from her okay and then I'm sorry I was under the impression that you were interested in what I thought the you heard wrong so so if you want your sign move join the board so so Mr Allen can attest to this by my magic number is 24 I tell everybody when you get to 24 years come see me that's what I put in I put in with the fire department 24 years we'll still have to see the application though so whatever that looks like was zoning we would be the same we would have to you you have to fill up an application there's an appeals off a request okay all right is it online do we know or is it if it's not I can get it to you okay okay I didn't I didn't know anything about that I just yeah Tim Bergland just told me to come here so usually we don't have to do zoning stuff so I'm not super familiar with the um the process yeah all the regulations and stuff so um I would have to ask him like what the process would be and if he told you that there's an application then we have the bws we can no he didn't he didn't say there was an application okay that's all right uh what's your email address uh all small m e me e number two L you you literally mean the number two right number two yes yeah l j a n d c a l AOL l so it's me reads M to LJ and Cal you got the whole alphabet in there watch two grandsons out of three do I suggest you talk to planning because they were doing zoning during Co oh um Kim is she has done anything he's brand new so he he would be yeah he said he reverted to Charlie planning everybody that's on planning was doing the zoning work was all doing the zoning work oh okay so I I just wanted to mention too that the sign's been there at least 80 years yeah yeah and and we're just like I said we're just kind of Grandfather but now you're changing it moving that's why I same sign same sign yeah we're just trying to move it forward we really have to go through all this just tell them yes or no damn thing no one would probably notic that we did move it no probably noticed we did probably not Z zoning told me to come here when how far to the ground is it do you know we don't know question would be do they need to contact Dig Safe to put um can you just give me a couple of days and I can get back to you and we could yeah I'm not you don't have to jump through a million Hoops but we'll I mean I I had no problem with at all I just don't want to do something and then have it come back and and have other people like no you didn't do it for I just I was just trying to we were just trying to front yeah yeah like he said we're just trying to front changing CU he said if I have to make out an application I got to shrink the size of the sign I don't want to do property it's still on our property we're just moving it from A to B yeah okay well who said you have to shrink it K I think he's wrong no um that's what he said the other is it Charlie was the other guy that res yeah that's what I think my conversation with the big meeting we had sorry special or annual town meeting we had where they talked about this yeah there was huge discuss it's got to be in our byw yeah there's definitely something in the Bas I just don't know yeah do that I was just hoping it was going to be an issue that we're moving it on our property and not going anywhere trying to change we're not trying to change the sign we're just we're just moving the existing I think what you what we need to understand is there needs to be a paper trail okay all right all right otherwise you know well some so said I could do it the selectboard said I could do it well where's paper so I will talk to Paul this week tomorrow I'll talk to Paul tomorrow if he's available I will look at the bylaws and then I will get back to you and it we won't make it let me let me give my phone number too I'll tell you why because I don't I don't do emails my wife reads them every all that my wife reads them every I don't know how many weeks kid you just wanted to show you got his time at Gateway as well working okay 413 413 896 2543 and you could have got it from any of those three because they all have my phone number and Mary all right so hopefully it all works out we'll just make sure we yes that's fine thank pass it all we appreciate your time yeah thank you sorry you had to come oh that's right that's not an issue Mary send me a picture of the sign oh yeah I'll send you this picture I just showed them yeah absolutely thank you for your time all right um we have anything from uh rain uh no other than I did bring all of the existing Highway labor applications and he looked through them the resumes and he said at this time I would not S Suggest anybody okay okay so that's just that's that's and that's for laborer that's not for superintendent that's just laborer did we get any more superintendent interests we have a few um existing employees oh okay what did you just say we uh there's some interest from existing employees for superintendent okay um applications do we have officially Mar you're going to quote me no um um I know that we have I know that we have three we might have four I can I can tell you for sure I have a folder in my office of all of them okay um what else for there was really not too much else from reie at this point um yeah I think that was pretty much it oh uh I think he said he discussed Jeff with you the the yes sensor light okay so we're good with that I guess so it's a indoor thing it's not just going to keep going on there's a there's a garage door opener that they used to have so when they were in the loader they could H it go in and get the salt that's missing and then then he say so when you drive in and I said yeah that makes sense now that you tell me they had an operator you know yeah okay nobody knows where it is okay no does that surprise you okay little bit a little bit um okay so then for me as every I'm of course you've seen it you guys have signed it but so just uh warrant for the special town meeting yes uh on the 20th that's good to go um Mary's going to write about it so it will be published it's all done it's published okay good okay and I I did quote you is saying that there will be a special town meeting likely after the first of the year or in January about the fire department yes absolutely what the date was for the 20th for that one a Friday night seriously well so listen I don't want to do it on Friday either but the only other option would have been the Monday which would have been the day before Christmas Eve and Dave Hopson wasn't available because he does stuff with the kids I guess all right so Friday the 20th uh special town meeting and it's at 6 so our mini meeting beforehand to go over everything is at 600 and meeting Mee is that what that's all about yeah so should we not plan to have a sare meeting that week and have it on Friday instead no I don't want to spend that many hours here usually have a full meeting you think we'll have a full meeting I mean do you think we'll have um do you think we need to meet Monday and Friday is what I'm saying no yeah Friday Friday at six o'clock I will be here to go with the select board Dave Hobson ten and the town clerk to review the warrant articles to the meeting Doris will be here she helps by 7 o'clock so that usually takes us like 15 minutes and we could probably have a 45 minute meeting is what I'm saying on Friday if you even have 45 minutes we're be sitting here on Friday I'd rather get the business done Friday than Monday I'm just I'm thinking cancel our no meeting on the 16th that's not a payroll week it is I it doesn't that doesn't matter it's not um it's not we can still come in and sign stuff no that's why I'm taking the weeko okay perfect did you get my message that i' like to take yes of course all right I mean if Christina said yes it's okay with me perfect actually everybody did except you I don't respond I was like TJ thinks that it's me asking for this time off I was like I need to right back and let him know it's not the always call it the Min town meeting is financial um meeting that what do you call it before before annual the annual town meeting so what do you call the meeting before a special town meeting me it's just the meeting the Min special moderator so there's no name for it and there's no name for it call micro micro yeah micro we is not this meeting that's annual why why is this meeting different sorry not annual discussion because we're not discussing the budget for All departments only the budget refers to mini town meeting yeah if that's just once a year we have a mini town meeting before the annual meeting I it thank you it's mini sorry on I had a uh I met with the finance committee earlier last week yeah and I went over with them a letter that I had drafted to go out to all Town departments uh in preparation for FY 26 along with uh the spreadsheets that I put together for their budgeting for fy2 um they have given their approval for both of these things I am going to add uh a form for Grants moving forward so that any Department that's applying for Grants they just fill out what type of Grant it is who the granting agency is who's responsible for the grant and what their plan is with the grant I'm going to include that along with our financial policies um and so yeah we've met with finance and is good moving forward good thank you may I look at that yeah of course thank you uh Hinsley we apparently signed a contract with Kinsley for maintenance of okay so this makes sense then yeah okay so they came out on November 1st and did a level two inspection don't know what that means okay I did ask and she said she she sent me our contract and our preventative maintenance checklist and she said she also sent a quote that due to the level two the results of the level two inspection there's a load Bank unit due to wet stacking don't know what that means okay um how much is [Laughter] it 28963 I I know what this is going to fix I don't know what this is I had her send so I have the results of the maintenance report and the preventative maintenance checklist and the quote um we can obviously the quote's valid for 30 days I just got it but I did want to bring it to your guys' attention I feel like we keep getting these types of things where it's like hey we did an inspection and now it's and now you oh like if would you guys know anything about that or would that be a hoppy question ask think I don't know what that what thing is I've never heard of it's for the generator but I don't I don't know I don't speak that language I'm not sure one of the things I think we should start doing and I brought it up before is that generous should be started every other week yeah because the Exciter inside will get stuck and then it'll stop working yeah decided that we need a maintenance person in this building yeah we do John could start it when he comes in to do trash it takes five minutes to the bilian true it says I see what they CH bu all that stuff engine o pressure a diesel engine has to have exactly the right air to fuel ratio and be able to sustain its designed operational temperature for complete burn fuel when a diesel engine is operated on light loads it will not attain its correct operating temperature correct and that's um the unburned fuel is exhausted and noticed as wetness in the exha exhaust system H the phrase what SEC got it yeah once you say that I didn't know you that much good should we wait until so no the other update I have is that we were the town clerk was sent for some reason the town clerk was sent the invoice for Simons for the generator switch we still haven't received it okay but they did send us an invoice I emailed Simons back and I said can you update I obviously we can't pay it until we get this the parts but can you update us on a time frame as to when we should get these parts as of this morning I have not heard back from Simons but would it be your suggestion to hold off on whatever Kinsley wants to do until we get the switch and and I would like a little more explanation about what they're yeah what I guess I would ask what can we do to prevent this from happening because I don't think it's the first time it's happening I happen feel a little J here like I looked this up before um see I know what're you know what they're talking about TJ on the load right but it's not working so that everything's up to temperature right right that's why I thought the more we started at every other week and you have to exactly a lot of places you run them every week yeah because that exiter Bo that exiter go buy a new generator that's so it says and it's Kinsley no G it says we have to avoid this because it shortens the life of the engine by many years oh yeah it is pollution um it's a prematurely worn Engine with low lower maximum power um and it's going to require considerably more maintenance so how do we prevent it well well it has to run and you have and you can't just start it let it run for 10 minutes you have to run it for a good half hour coup so it reaches its peak key because otherwise the condensation builds and once you have that condensation you know yourself when you're clean your house if there's a wet spot it attracts and that and you don't want to attract moisture and dirt into that system always says always run the generator set with an electrical load that reaches the designed operation temperature of the diesel or approximately 75% the problem is we don't have enough load on it even only it is connected to the ERS switch in the fact that we need to update it once the switches yes involved the load will increase and we won't have this you will not you'll be able to load the hell out of it which is so so I did hear back from Elm electric oh no finally it did yeah so Brian uh from Elm electric is working on it okay so we moved on from Reese and Brian Brian I believe is the guy that I used to work with over in water I think that that's Bernie's son or son-in-law so he has now taken the ring did you get a last name I have his printed email on my desk I just St Martin it might be I'll double check um okay so so I guess I would let Hinsley know that we are in the process of I have 30 days to let them know okay so yeah let them know we're in the process of getting the switch and hopefully that will correct the issue and if that's the case then yes we want to do the maintenance so that when we put the load switch in that yeah especially if we have to use it an emergency do you guys know how large of a package I should be waiting for is like the switch like a big box that big anyways is it this like probably picturing like an it's probably like that size oh the size of this thing very CL $45,000 yeah okay no it was must be big if it's that much money you never know you never know okay uh and then the other thing I wanted to ask about was so uh for fiscal year 25 we have an account uh that's called Town water bills and there is $32,000 in this account y okay there is also an indirect cost account from the water department where they had paid I believe it was 71 or what it whatever it was um thank you Joanne so much for going through all the existing Town water bills and taking out the interest to let me know exactly how much is due so we have 32,000 right that was put aside for the year for fiscal year 25 we have uh 47,52 to worth of bills for this year not just for this year I don't think I think they date much further back yeah so so we can't pay an old bill unless we go to town meeting for it back to the beginning of 24 and didn't Christopher Dunn make a deal with kiner that they're not going to jerk us around with that they're just going to get these paid I thought I'm pretty sure that happened we've talked about this so many times that the that the treasurer can just take the interest off and we can pay past balances on that I it's the town's money anyways why would we pay interest am I right or I mean but we don't have enough in the account to cover it so so I'm just saying that there's 32,000 right uh in the account I think that if I'm guessing because I I wasn't here when they did it was that this was just for fiscal year 25 some does that make sense that adds up it could it could make sense yeah um I mean this one's like March 1 of 2024 cuz my water bills changed lately I don't know if they've increased or if it's just that the format has changed if something they changed the billing way that's yeah okay it didn't go down so I guess my question is do you want me to submit $32,000 worth of these for payment okay yeah it's just we what's going to happen because that's only we're in the what second quarter of billing for the year and we're going to end up with two more they don't fill monthly no this is this is quarterly so we're going to end up with a ton more money that we owe I don't understand why we would have only budgeted 32 like are we so are we paying the are we paying the library water bill or is that budget separately water or Library like I hope you're the library water so I'm just saying like are were those budgeted out of library were we including all Town buildings in our town water bill we were including everything okay even the post office yeah just not won Park yeah just not Waton park because that's out of the trust okay then we really need to reassess what we're budgeting next year those yes yeah they do they just build for there was a whole lot of talk about um them us not paying and them taking the credit for them for overhead and people were saying no that doesn't sound like a good idea you need audit Trail and then it just sort of died and nobody so and then we talked about not paying with checks and we said yeah we want to continue to pay with checks because we want there to be okay so so yes pay it um I will I I will figure out and the best way to go about it is if we can pay the older funds and then move forward yeah and clear those out then I will go ahead and do that um but we'll figure it out and then once we re-budget that okay so if we ow 20 who cares should um did I have anything else we have the contract to sign we signing that you can um oh I have a meeting with UniBank and Dave Hopson on the 19th to go to discuss our bond rating moving forward I know that we are going to be voting on funding uh the OPB so that our bond rating goes up meaning our interest rate would go down for any borrowing that we do but we're going to see like what what else we can do to bring our our interest rate down for any future borrowings so I have that meeting on the next 18 okay um also I'm waiting on responses from Weston and Samson and City point I was going over their contracts and Wesson and Samson's contract with what their numbers line up City points don't so we had voted on a certain amount for an owner's project manager we agreed to a certain amount through that contract and now City point is saying well for phase two uh you actually owe us this much I'm like well no because phase two in the contract said that we owed you this much we've paid you that much yeah you can't charge us an additional no yeah we would have to go back out to bid and we would I would have to c talk to legal counsel on your non-fulfillment of the contract yeah yeah and what we paid you to this point so I am waiting for a response on them which is again heart and partial as to why we couldn't add it to the uh warrant for this current town meeting no um I think I think for me that's pretty much it okay and we don't have any Board of Health no she called me she said she doesn't have anything she'll see you next week okay um excuse me and the electrical part that's that's what you is that the part that we have that the breaker keeps kicking off from Elm electric is that she said okay I just I was just yeah I just trying to make sure I'm on the same page y I wasn't sure if it was just for wire the new S no no no it's for the full electric yeah okay that's why I'm trying to get them to give us some sort of like idea like ballp parts what is this whole thing going to cost us we need a price not just start it would be it would be a nice start I'm glad they finally got back out you yes well I guess you know if I've learned anything from George it's the a squeaky wheel right um so we have uh motion to approve the abcc annual report for calendar year uh January 1st 2025 through January 31st 2025 wait should it be January 20 January 1st 2024 should okay through January through December 31st and oh January 1st would no 25 25 for the calendar year they're calendar year they're not come on I'm easily confus sorry calendar year is a calendar year so it's January 24 to December 24 right no this up it's up up they already have their license for 24 is there a second second any discussion all in favor motion to approve and sign abcc seasonal population increase for calendar year uh January 1st 25 through December 31st 25 second any discussion all in favor all right motion to approve abcc renewal certification for calendar year January 1st 25 through December 31st 25 uh any discussion all in favor I all right all right um and then we've got the all Department Department expenditure report I think we should table that for next year so um had we were looking to that the reserve fund have we not taken anything out of the reserve no we have we have that's why there's an article on the warrant to replenish some of the funds that we've taken out of it so I'm here it headed at 0% removed um hold on let me look what is that 57 pages I know there it's pain in next page this before page 18 I can tell you that much 16 17 it was close to the beginning yeah that was the maintenance okay no we're talking about the reserve yep so we originally had 45,000 to date we have 29,000 yeah but then it has 0% yeah what variance I don't know why the variance is at zero I couldn't tell you that but we have spent that much okay just wanted to make sure um all right my our next question was the town hall maintenance and repair wasn't that one in the negative I believe yeah and wasn't that supposed to be there was like money coming had come out that wasn't supposed to come out and it went back in supposed yeah it did go back in it was like they were paying eversource bills out of that account they just stuff that um shouldn't have come out of that account and we reclassed it and it went back into it wasn't a large amount oh okay so it is still in the negative it's still in the negative and there uh is an article on Town warant yeah to fix that and it's not going to fix it by much what is it in the negative seven or eight it is in the negative 8,000 so the article I wrote was for 15,000 so it we still only leave us with about seven okay in there so we need to be cognizant of that moving forward um and then we were talking about the tree Warden is [Music] over by like $200 it is bad how could we not spend empty anything from town hall fuel yeah where's that what page is that on that's on page 18 Town Hall fuel that can't beow I've just started paying those bills so maybe they just haven't gone through yet maybe we fill it up at the end of last year we did and didn't put anything just starting to come in okay now so it could be just a time okay you're welcome to come on in Pat I gotta watch there just in case okay um all right let's see so then where was the tree Warden that is on page oh it's page 27 yeah so he's over by $210 um for his expenses but not for outside Services which is yeah so he I mean couldn't it's all the same account couldn't we so I that'll balance out it will I just we haven't been in this position of being over quite honestly since we switched having our um accounting services outsourced so I don't remember what we've done in the past I know that come may we can start to move money around but I don't know the details about leaving an account so obviously we have to freeze that account from what I understand from what Eric had explained to US during our meeting uh was that well it's all the same budget it's all the same account so as long as there's other items that has money in it they'll keep allowing payments to go through okay how does that work for budgeting though it do because then you're going to budget for next the numbers are not right exactly so we let's just keep an eye on that and not let we should reach out to Mark and he won't respond but we should reach out anyways and just let him know that he can't spend any more out of his tree board not spense okay do we know what those that typically is I don't know to be honest with you I don't know what that would used for we'd have to look that's is that the spring tree thing that he does no he's oh that must be buing the trees the trees yeah yeah okay so that's probably not going to spend anythings um all right so then our next number if you need ITR okay was Highway overtime highway is just a d highway is on page 30 and we've got Highway overtime highway equipment repairs is at 92% so the so highway equipment repairs an outside service is that the one that's one of them okay so yes it is at 92% there should be $10,000 going back into that account okay because we sold that plow back to zap we'll have 14,000 in there we should yeah I have to reach out to uh kiner and Sarah to see CU that was that was what we had said we said we're getting you gave approval to sell it and that the money would be replenished to this account because the money we paid like a 9,000 almost $10,000 bill to Balor for fix for repairs to the Mac Truck that shouldn't have come out of this account it should have been paid through that insurance check absolutely so that money should be going back into that account which would put it at around like you said 14,000 go um the other one is he is uh he's high with the highway expenses that's at 70% so he's got 10,000 I'm sure Rainey knows this I know that he pays attention to his budget pretty closely he does which one are we looking at though uh sorry is it fuel or expenses no it's it's expenses he's at 70% High expenses okay so he's like 30% over where he should be right now would what is that mean for cops and stuff the highway expenses what is that spent time do you know um I can r no no just no just yeah I don't know it's not is it for rep no no repairs or maintenance is that the line painting no that was a separate line that was the that wase um free um fair share it's not fuel it's not I don't know just curious it's being I can that with the payable so we can see what it is wor um we know about winter Highway blades 200 yeah because well he borrowed something that didn't yeah so he had to restop everything was gone and not replaced we had a special town meeting in March of 2024 where we approved uh money to be put into account for purchase of a mini excavator there's still 3,600 sitting in that account um I had brought this to the attention and it's not just Highway there's different departments who have money sitting in accounts that were approved through special town meeting years ago like 2019 and the money and the money doesn't go into the general fund at the I think that it should not cleaned up it's not okay so there's quite a few so we did a spreadsheet and we sent it to Eric and sea and Sean basically said well you need to do articles at town meeting to move this money because it was already because it was a roll into General I thought at the end of the year if it wasn'ted it rolled over into the general yeah I don't know but so something like this like the $3,600 why is it just sitting there yeah it shouldn't be yeah you 100% right okay okay um let's see what else we have well I mean I never thought I'd be excited to see an expense report before but you seen six months I know uh you're at 56% there killer CET that's okay okay it's going to be higher okay uh transfer station is a little bit high but I don't think it's any concern at 50 they should be at 40 42 cuz I got my cheat sheet right here his departing gift um see it looks like getting into it's just this is so different than it normally is the way it's broken down and now we're get into retirement and stuff so fire and police disability is almost out but I don't know what happens with something like that the insurance um well where what do you mean it's almost do we pay that or does Chester pay that it says we budgeted 5,000 and we spent 4,680 so there's 39 left so I don't know if that's like a it's probably something we send to Chester as and it's just but why would we leave $319 why would we leave half the I can ask I can find out just curious I it's not much money that to concern about I'm just curious like if we budgeted why we wouldn't just send the right did you leave the door open so the mice could come in no um the heat was coming through this room was really warm this afternoon it was leaking into the tax room so everybody was happy it'll take weekend I'll be played with them a little bit more and you know it's different I don't want to even try to understand this Broadband building utility situation the NS wow what does that even mean good thing Peter ask Peter it says that we spent a th% it says we expended 49,83664 19,000 yeah but isn't that money coming and coming in in going out s revolving I don't know but it says utilities Broadband building util oh cuz it's a utility and okay it's not like their it's not their utilities okay so yeah I'm sure it's fine the overall is only at 38% so what page are we on I was on page 52 you sorry that those are back to back I know it's harder but there's 57 Pages there so much no it better be back to that or digital you get these folks iPads they have it address does the tablet I have one El I just I don't have I don't the guy who doesn't check his email I do check it Debbie tells me every time it comes in Debbie is not your email she is that's where it goes oh can we talk about that email regarding water department oh yeah the grant stuff that came in wait which one that says that they can't do anything with the money with the project until the hold on I read my emails from you so randomly it's like in moments throughout the day when like the kids aren't bothering me all right uh it says at the bottom did I send it to you today yeah that any work begun prior to the contract being fully executed would be ineligible for reimbursement through the grant correct so so that is their uh most recent grant that they got for $350,000 it has nothing to do with scada it's not that made me nervous and I was like oh my God here we go again okay so we're fine well hopefully because he has to fill all of that out it was sent to him from the state from mallerie like he's they have to fill that out I can't do their their um I don't know how they're going to draw down from that what like what their plan is I I don't know I don't even know what water tank installation is being done so he has to fill all of that out send it back get the signed contract and then any in expenses that are incurred after the contract and he fills all that out they those are reimbursable okay but he can't I thought you were laughing Mary he can't uh spend any money prior to filling out all of that paperware and sending it and getting it signed and this is specifically for the water tank installation yes okay so if we see something come across our desks having to do with water tank installation or out of an account that has to do that we have to stop it and make sure that this has been completed yes okay I believe there's there should be a deadline on that email too he gives a deadline um by this oh am I going back I am I don't know I don't see it now but I thought I saw one earlier on the back to back okay um I think we're good meeting Clos 6:45 oh my God this going to make it I don't know I don't know have you ever spent time with 23 children two weeks before Christmas yes I have I didn't have a trouble I had duct tap that's illegal not when I was growing up I remember you you probably don't remember Mrs Anderson no I she picked the kid right the air right up out of the chair like and hel