##VIDEO ID:u1rknuEIGvA## it is 4 pm. and we're going to call the October 22nd Park Board to order and we'll start with roll call Burns here Sandy here Schaefer ship here Miller here the Pledge of Allegiance I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all FL oh yeah suppose move on to the approval of the agenda I'll make a motion to approve I'll second motion and a second on the agenda any discussion hearing none all in favor say I I I'll oppose same sign we have an agenda the consent calendar notice to the public all matters listed are considered routine by the board and will be enacted by one motion there will be no separate discussion of these items unless good cause is shown prior to the time the board votes on the motion adopted by roll call move to approve second Motion in a second Jesse we will call the roll Burns yes Sandy yes ship yes Miller yes new business 6A the approval of lighting layout at JC's Park Jesse thank you Mr chair so with the improvements project nearing completion we'd like to identify locations for the lighting within the park prior to final seating being established so attached are two options that staff has prepared for the parkboard to consider option one includes two lights between the soccer field and the pleasure rink option two is the same with two additional lights between the parking lot and the soccer field uh staff is estimating the cost for each light at approximately $7500 each uh staff is recommending option one with the two lights uh with the possibility that additional lights could be installed at a future time should there be a desire to do so thank you Jesse and any discussion on the light placement looks like yeah I mean the difference is an additional two lights near the parking lot right that's all I'm really seeing okay JD um which of the options was included in the preliminary budget for this project so the lighting is not included in the budget we would probably pay this back through our billing with BPU uh not as part of the capital expense do we know where the money is coming from then this would come through our operating expenses any other questions for Jesse and any particular choice we prefer I had a Yeah question Jesse how does the city kind of handle um like street light Replacements on like public Improvement projects does BPU pay the cost of that or is that part of their utility kind of replacement what we've typically done is amateurz the cost over time and that's our it's rolled into our uh into our billing Andrew um the two lights between the pleasure Inc and the field there's like a pretty deep trench there right now are we going to flatten that out before we put the lights in so they're more at grade so I'd have to verify on the field I don't recall a trench necessarily being there a several foot deep hole Yeah I think a hole is some more proper term it's not necessarily a trench but there's like a 3 to 5 foot elevation change so the pleasure rink is a twft deep pleasure rink so that that is what you're probably referring to so what's indicated in blue out there is the twoot Deep pleasure ring so between that and the soccer field is where we would propose that the lights would be placed I know you can't necessarily see the Contours because I kind of try to make this more illustrative but like at Gregory the pleasure ink is flat like we don't have a twoot hole for that one yes sir so we like can't use this go ahead Dave no I was just to say what's the thought process behind it because both Gregory and Bane are flat and Memorial or mil pleasure rink was flat as well so what's the thought process behind having it not be flat so originally the the intent well originally the intent was that they had a 10- foot deep entrenchment we brought that bottom up obviously considerably higher part of the fill from the soccer field is used out of that pond um obviously the the other part of this is it also keeps everything contained within that area without having the need for boards um obviously that was kind of the what was shown in those plans essentially from the start outside of the 10 foot Contours which are adjusted pretty quickly we didn't want to include a 10-ft deep uh entrenchment it's just much easier to keep shape well hold on we just but we just called it a pond a a pond or a pleasure rink is it a pond it is not intended to be a storm water feature will it hold water it should never hold water I mean obviously if it rains it may have water in it but it should drain naturally where in filtration any other comments on the lighting placement um yes I guess my only thought with the two by the parking lot is that we've had uh people using this part as a place that's away from people in that neighborhood before and if it's a little bit more lit that may help deter some of that particularly in the parking lot area I don't know if it's worth worth $155,000 but do we want to delay that into until later that' be my thought for maybe leaning towards option two is we have a new park do we try to kind of discourage that from the start I like the idea of the four lights but I don't like the idea that the money has to come from the budget now and it wasn't put into the project originally I mean we've talked about other things that we don't have money for so I'm honestly I'm I'm opposed to all of it if we don't have the money for projects we don't have the money to just add to this project we're kind of at an impass now we need lights but I don't know how they're getting paid for comments or questions about the light placement I I am course I'm leading to to option two as well I just want it to be a complete project um if we're going to spend the money to do this entire thing I mean we should install the lighting and I do prefer it at the parking lot and at the pleasure rink in between I think that gives us the best coverage and to Andrew's Point again um combating vandalism and Naro Wells um you know the more lighting the better certainly so I'm an option two fan um and I think you know as far as you know having a complete project yeah we could do it later I guess install these but I mean what's the point of later I guess is my my side of this so further discussion I think we'll be looking for a motion of some sort um to approve something why not yeah Paul Jesse do you think we could get uh so like obviously some of our other Parks have Lighting in them and I'd like to understand a little better and I think it'd be helpful for all of us to understand how the park board currently pays for like lighting Replacements in parks and how that looks on a on a monthly bill from BPU cuz I think you know the city does get reimbursed for utility costs correct I mean it's typical that our utility does this stuff yes sir and then bills it and then we get reimbursed at some point sir I think it would behoove us to at least look at that and make a decision based on how um you know that whole process kind of internally at the City Works you know BPU is a a portion of the city um and they're the ones installing these lights and somehow the the money's going back and forth between two departments I don't know if it necessarily um you know exchanges hands or whatever or however that takes place um but I think it would help at least in this discussion kind of know more you know if they're am amortizing it across our billing do we ever see that back through that reimbursement process I say if it was very specific to just Parks I believe it's just through our Citywide billing I can get clarification if you'd like yeah just to your point Paul I think like was it the splash pad discussion last month two months ago we're like well that Nets out we charged for the water and then we're reimbursed for the water so like in this case would we be charged for the lights and then reimbursed for the lights it seems like it doesn't make sense to me so I'm guessing that's not how it works but but yeah some clarification would be good I agree with Paul is really what I'm getting to very good um I think we're just going to wait on clarification then I suppose you don't need a motion for that day if that's your direction I if you could make that motion yeah uh I will I will note that the seating isn't expected to occur probably later this week uh so whichever direction we go would probably occur after the seating is done which we can restore after the fact it's not a big deal uh I just want to make sure I noted that all righty well get a motion then so I will you want to try it no I had a different question okay go ahead first go ahead oh Jesse I think this time last fall the north brainer road construction was seated and then it did nothing and then we had to Reed in the spring is it worth seeding now so they were they are required to stabilize the site per our permit requirements uh so they'll likely seed it and hydro hydr mulch it um just to stabilize the site it's very possible because of the temperatures it's not going to fully establish but there'll still be disturbance because of the installation of the lights after the fact y all right I'll try my best at a motion very good I'll make a motion to direct staff to provide some clarity as to the capital costs for these light fixtures and how that works with BPU billing for those costs would it um increase our monthly bill for JC's Park temporarily and would we ever see those costs returned through standard City Finance practice I don't know if that makes sense I'll second thatt Motion in a second any discussion on the motion hearing none or all in favor say I I I I'll oppose same sign we are going to wait for clarification on reimbursement uh we'll move on to the approval of the WSB Amendment and change order request for the parks ARA projects Jesse just as a note chair I will abstain from all discussion thank you on this item thank you Mr chair so staff is requesting approval for an amendment for WSB and approval of change order items for the parks arpa projects so first WSB is requesting an amendment to cover concrete testing uh some sa savings will be had with trips as the inspector will be on site already uh but to bring samples to the lab and perform testing will be be needed uh second staff is recommending approval of two change order items one is for a catch Basin and JC's that was discovered and needed to be removed and for the fabric that was in the beach project the catch Bas removal is about $600 and the fabric is estimated about 3700 uh but payment will be based on Final measured quantities uh as we near completion we are tracking some overrun quantities that we are planning to bring forth for PArk Port review as well as once we know more on actual amounts uh most of these quantities are related to excavation at the beach and top soil at the beach and Campground overall we're estimating the overuns a total about 26,000 uh but we'll have more information as we wrap things up uh staff is looking at some cost saving measures to do our best effort to keep the project within budget uh so for example we have asked a contractor to remove the handrail at the stairs at the beach uh which was expected to cost nearly about $10,000 uh we'll plan to install that handrail next spring with our maintenance staff uh to save some of those expenses um to your point about the JC's uh skating rank um to make adjustments to that um you could uh essentially fill that area in uh obviously using some of those that material to raise the soccer field we would have to supplement that with additional fill brought in from offsite um that could range anywhere between uh somewhere in the realm of 7,000 to 14,000 uh we don't necessarily have some additional funds to cover that with the arpa project uh we we would have to identify those funds from elsewhere which we can do we would just need some clarification from the parkboard where we'd like me to uh go and find those uh from those dollars from and how much um with that staff is recommending approval of the WSB amendment in the amount of $2,190 and the change order items as presented thank you Jesse any comments questions or concerns for Jesse on the change order or the amendment I think I mean this is just one of those classic cases of us unearth literally unearthing some issues right um that we just need to pay a little extra for right yeah the catch Basin was it was drawn up but it wasn't identified as going to be in conflict with the project uh obviously it was going to be in conflict with the grading and the excavation work uh so that had to go um we won't need it for drainage cuz we designed this appropriately to drain the site and then obviously excavation and top soil is needed for for the project at the um Beach and Campground are these costs within the contingency fund most of it is like I mentioned we're looking at other options to try and save what little costs we we can find to make sure that we try and stay within budget uh we're just continuing to monitor all the rest of the cost as we get really close it's going to be very very close on the budget number um so we're just monitoring that as we wrap things up but we'll we'll have expended almost all of our contingency very good any more questions comments or concerns for Jesse overall I'm just completely opposed to change orders in general very good Jesse if we wanted a number to raise the pleasure rink just so we knew what we were looking at do you need a motion for that or like just like a ball perk right 5 10 15 20 WSB assisted with getting some of those numbers so essentially to bring the bottom up a foot it would be roughly about 7200 um to bring it up a foot and a half to within a half a foot of the top uh it would be about 14 a little over 14,000 okay thank you yes sir with with that what about when I was there at all slopes down towards the playground and everyone knows we're in Minnesota with Winters so water runoff snow ice is going to be a problem on the trail and then that's also probably going to destroy that trail in quick fashion with water running that way because it's I mean just eyeballing it it probably drops 3T from the south going north right towards the trail so how do we flip that and drain it to the already drained area on the south side of the park it would be a significant grading effort to flip the drainage um I don't have a concern of standing water on the trail uh everything is graded from the south to the north uh in the design but also just topographical on the existing site it all wants to drain to that Wetland to the North mostly to the Northwest uh just west of the playground everything want just to kind of slope that direction which is why that uh soccer field was uh sloped and designed in that direction is cuz it naturally does flow that way uh I don't anticipate seeing standing water on top of that trail to freeze up uh our staff is obviously going to continue to keep that clear uh to make sure that it's usable through the winter season if we do have a pleasure rink in use as well so I looking at it it's significant um I I just feel that using common knowledge that it's going to destroy that trail within short fashion so it's going to be wasted money and if there is ice on there in the winter then that's a lawsuit waiting to happen so I would rather we pause and we figure out how do we make it drain away from where people are going I mean if we're going to do this if we're going to do this project we need to do it right or we just need to make it grass and not have the project what what what part of this change order and amendment has to deal with the drainage in that direction so right now I don't have anything to included in this change order in regards to changing anything with the the grading and drainage okay so that that has nothing to do with this agenda item right now right now I'm only asking for approval on I just want to make sure I cuz I don't necessarily know where to C Basin is so I was like I don't know if the removal of said c catch Basin is affecting the flow of water over the trail this is just a his comment is to the overall project so correct on the on this particular agenda item um do we have any other comments or questions about the amendment in the total of 2190 or the change order for the catch Basin removal and type four fabric Dave well hold on though so didn't staff just bring up the fill so that was brought up by staff I didn't well it came up prior to that though it came up at the beginning when Jesse was talking about it he brought up the fill so it's been brought up as a part of of the item so is it is it a concern or is it not a concern does it need it does it need its own agenda item which part of the fill the $14,000 I mentioned that as part of the the discussion on funding as it was brought up in the previous item so I wanted to just reference that it is not necessarily related to the items that we're asking for approval of the change order here okay but but JD you have concern with it you're saying with the rink specifically right the pleasure rink specifically okay I let me know let me know when you want discussion on the the grading of said field there's I don't think we have an agenda item at all today about a grading of the field other than that it's been brought up twice it's been brought up by members and Jesse brought up specifically in the last agenda item it was brought up by staff because it was brought up about the trench and leveling and Grading that off by a member for the lighting sure yes are we looking to gather more information um for this I mean I I think that's kind of the general consensus here before we approve any change orders or amendments we want to have more information on the project and potential impact of the pleasure rank or you know what what have you um other the concerns raised I mean because we just don't actually have an agenda item about you know the the grading or any of that stuff today so can I attempt you may yep um I would move to one approve the WSB Amendment two approve the change order and three add an item to next month's agenda to discuss the fill of the pleasure in I think that works so um I will second that I I think we'll do a little bit of discussion on that motion I think that does solve that because I think the major concern here is is that runoff right so through the trail side of things so obviously the the beach and you know the the removal of the Basin not part of that concern but we do need to raise that um because there is some concern about the grading and I think we can certainly report on our findings um during our time um later on but um yeah I I think we do need to add an agenda item um for next month to discuss steps or potential impact of the pleasure rank being that um that way and having the drainage uh basically go over that so uh so we have a motion in a second do we have any other comments on the motion itself all right uh since there's just three of us so we'll uh I don't we should probably just call the RO you sh yes m yes Burns no Sandy thank you all right so we'll move to approve the change order the amendment and then add an agenda item for next session um we will move on to the approval of the 2025 brard skon agreement Jesse we'll let you take it away thank you Mr chair so attached is a proposed agreement with the brainer skons for the 2025 season per Andy rangan who is present today this was discussed and agreed upon by the r Rice Lake Association president on the recommended change as detailed with in the agenda item uh staff did informed The Rice Lake Association yesterday that this item would be on the agenda today uh staff included a couple options for the park board to consider on the 2025 proposed agreement and request direction from the park part how they like to proceed uh as mentioned Andy Reagan is here with the ski and is also here if should the board have questions for the ski loons thank you Jesse um and I I think we're just looking at as far as changes to the agreement fully it's just the section four language being added that's it okay very good uh questions comments or concerns for Jesse or conversation on the agreement Andrew um just one it feels like if we're gonna oh sorry I misread it never mind right yeah that is an option yep certainly um I have I mean I again the fact that we've had a little bit of collaboration here um a lot of good conversation from my understanding about um this season and and Seasons moving forward I feel like we're in a great place so if we've come to the decision between the two groups that uh the section four language is very agreeable I have absolutely no issue with this agreement at written I make a motion to approve the 2025 agreement second Motion in a second any discussion on the motion itself hearing none oh Andrew uh I just want to Echo your sentiment that I'm really thrilled that the groups are working together I think sitting here a year ago that seemed challenging so I I really love to see the progress and I'm glad the summer went well so I'm just really thrilled I am also quite thrilled so um hearing some all in favor say I I all oppose same sign the agreement is approved um we'll move on to the 2025 facility rental fees schedule Jesse thank you Mr chair so attached as a proposed facility fee schedule for the 2025 year as detailed staff has included changes to the field Banner program the athletic field rental added pickle ball and basketball courts change the waiver of rink and Court rates to to City residents and added the miscellaneous fees to the list uh one note that staff received additional pricing from another vendor for the banners and this cost could be adjusted to $290 rather than the 325 that's indicated in the fee schedule uh in addition staff included some other options and Alternatives so the park board to consider in regard to the 2025 fee schedule so staff is requesting direction from the parkboard on the 2025 proposed facility fee schedule thank you Jesse uh questions comments or concerns on the fee schedule I think my initial thing was I guess I didn't realize that we had a a $50 vendor and food truck fee I think that's actually kind of cool I didn't I didn't realize that I think even looking at last year's fee schedule I like yeah you can just pay to be in there which is kind of rad but um I also like I just St like somebody internally looking at this Banner program uh recently Jesse or so the banner program was based on the discussion that we had last spring yeah for sure okay yeah and that was kind of something I I had explored personally um and so yeah um excited to see that we have had at least multiple uh multiple vendors um looked at for that any other questions comments guys on the fee schedule Andrew um I really liked the idea of a week-long camping rate I think the more as we now that we have more spaces the more groups we can entice to stay there and if one of those is hey come visit brainer for a week here's a great deal in a a campground um especially because we have the spot so if we have people here for a week or two weeks like great love that for them for the city I know we had habitat a year and a half ago or something want to like bring in a bunch of campers I think it was this time year actually yeah um and being able to have some kind of discounted rate for them like this would have lined up for that I think that would be really nice much better yeah and if it helps in the shoulder season right like I don't think a lot of people are coming here to unless I'm wrong Jesse I don't think the campground is terribly booked at the moment is it even open it is right it is open right now we're switching over to the off season rate with water getting shut off um and I think we included it in the last years's um review of the fee schedule of a breakdown of several area campgrounds uh and probably about half of them do have a weekly rate for my knowledge on the campground have we done any cost studies like does that I don't typically go camping so I don't know if these compare to other campgrounds around are we within reason with those that's that's what we did with the last year's study um to check to make sure that we are somewhere in the ballpark uh we're a little bit higher when compared to like the the core or some other uh County campgrounds but we're right in line with other um like Resorts and campgrounds and stuff like that and I do feel I guess to bring it up the uh the court rental like the single Court rental we're we're also kind of in line with um with that I mean because again over the it was a it was a staggering number and I think even on my individual research um you know $5 an hour for a pickleball court was in line um with uh with other places but I mean so it was a shocking value to me early earlier in the year but I mean that to me and my anecdotal evidence that's that's also in line too we kind of in line with like tennis and basketball and those those Court rentals are also pretty common fees yeah yes sir from what I had seen all right yes JD oh Dave yeah I have one request to you guys so we've got on top there let me pull it up here so I got it here on the top we have the banner program I'm wondering if you guys would be willing to remove that from this actual structure because I think I'd like to evaluate a few things I've had a couple conversations with a few people people in the community about potential for figuring out a better solution for the banner program potentially even taking it off our hands um and so I'd be wondering if you guys would be interested in removing that from this document so that this can be a solved document and then revisiting that portion of it at our next meeting I am actually very interested in that um I do feel especially where our highest volume um which is softball some of those fields have three banners in them so I feel like having what we're doing right now isn't necessarily a big uh Revenue generator and I think you know can we do it a little differently internally sure um but you know I think given given the opportunity we had I mean because we had a lot of Partnerships in the last like six months with a lot of companies um for some of our um events and things like that and that didn't that didn't we didn't really have an internal promotion of of that program to to um to get more banners out onto those softball fields and then having kind of a standardization and things like that I I I do want to see this thing improve because I I think we're leaving thousands of dollars at least in revenue on the table um and looking at this specifically I know we are leaving thousands of dollars in profit uh annually on the table so I'd like to see a different solution for it and if there is an outside um method for us to handle that and the city take a cut I'm I'm really all for that so yeah a couple interesting conversations that just arose from people reaching out and uh one of them in particular that is very interesting and could potentially be a very big bonus to the city so but I just looking at it in terms of what we have there and instead of trying to like nickel and dime it and figure out what dollars are right I it'd be nice to just remove that from this have it be its own thing approve this and then come back and really dig into that cuz I I think there's a lot we could do with this that could change the way that it works and specifically with that those conversations that were approached there's potential for it to not be run by us and and have a big benefit to us so all right yeah I would be heavily interested in having that be a different different program uh not necessarily attached to the feast schedule you want two motions for this then one to remove the banner program from the fee schedule I think we just do it as a single one we can approve the fee schedule removing the banner program as a um as an agenda item for next month like a potential presentation from from your outside vendor yeah and it was just an initial conversation I actually was hoping to hear back today um just an initial conversation but they showed interest and it was enough to say that that's interesting we should definitely look at that so I think even if this fails um we can have it be something that you can just add it back yeah that or you know it can be its own add it back yeah separate program so I think that would be the motion we Jesse so what we can do is we can work together on putting that agenda item together and one of the options can be to adopt whatever you'd like at the next meeting to your point if it doesn't work out to adopt this a different structure for 2025 so you can still review however you'd like to do it and still have time to adopt a fee schedule for that brand program internally how if we remove this from the fee schedule internally how does it affect workflow if we were to just remove this the banner program specifically from the fee schedule I mean it won't be like publicly posted I guess it doesn't go in effect until 2025 time yeah correct so yeah it's something that can easily wait until the November meeting very good all right I like that uh a ton so Andrew I had one other fee item topic to discuss um something that stood out in the the softball postseason meeting was a comment that our facilities are nice but the field rates are kind of out of band especially for like a tournament so i'' be interested in maybe like a daily field rate with self-performed maintenance um as a way to maybe encourage some additional usage in these field Fields when they're not otherwise reserved um I think we need to look at some other tournaments and see kind of what those rates are but yeah JD is that something you've heard from what's that is that something you've heard from kind of the I know you're more in the softball Community than I am um like I don't know how much weight I'd put behind it but I think it's something we could explore cool Jesse it is a comment that we received at the fall uh Sports post meeting it is included in the notes uh it is one of the mentions that we have as an alternative option for the park board to consider is if you wanted to offer a variable rate um for tournaments that they self-perform like maintenance in between games if that would be something that you would be interested in um what we have here in this is based on uh an hourly rate plus materials that's where we're coming up with that $75 uh is an estimate of Staff time plus materials uh but if you wanted to come up with a different rate uh based on them doing some self-performing of Maintenance uh in between games rather than us having to staff a person um that would be something that uh could be done yeah I think I'd like to explore that for sure so if we can have that um General fee idea uh written up for November as well that'd be great the less folks can do themselves the better I think so I think we'll be looking for a motion to table this um with those um two uh amendments so moved second okay um motion of second so yeah we'll just look to again further discussion here yeah Jesse so if I can ask for some quick clarification um the motion is to approve the proposed fee schedule removing the field Banner program for discussion in November as well as the athletic field rental rate for tournaments any clarification on the campground I don't think we want to approve it at all I think we just want the clarification just table it all to table the entire conversation yeah got it thank you very good call roll on that one um nope we will uh I just want to make sure uh we're we've got enough very good okay now yeah so any further discussion on the motion itself very good hearing none all in favor say I I all oppose same sign we'll talk about it next month um I believe we're just moving on to the maintenance and Recreation report right public forum oh the public forum sorry yeah uh time for citizens to bring matters not on the agenda to the attention of the board uh we will open it up at 4:59 and seeing nobody in the audience we will close it at 4:39 and then move on to staff reports thank you Mr chair uh so the Great Pumpkin Festival was held on Saturday October 12th there in Memorial Park uh it was well attended with the great weather that day uh it was a I got to put out a big thanks to those that helped organize and deliver the event uh everybody between administrator BRS uh the staff in our community development department uh Sean with our streets our uh Public Work Public Works maintenance staff for helping getting everything over to the park uh mayor bedau helped MC the events as well uh overall it was just another good year uh for that event um fall Sports have wrapped up and we've put the winners in the report for reference uh another shout out to some of our staff here at City Hall uh Tony and Britney specifically stepped up and really helped me out in a pinch uh to assist with getting those fall Sports to the Finish Line this year and I don't think that there was any way that I couldn't done it without their assistance um our maintenance report is included uh I'll mention that we essentially have the parks winterized as of tomorrow uh it's been a Scramble for the staff to get through everything before freezing uh but they were able to pull it off after putting up the Buster Pavilion uh know they were kind of scrambling after getting that thing finished up um we still keep having issues with vandalism um and we are working with our Police Department want we're able to um depends on on where we have cameras and we're able to uh catch those incidents when they occur uh projects are mainly complete with the arpa year in completion uh as well as from what we discussed earlier The Pavilions in Lum only need to be painted to be completed um we had also received some concerns regarding weeds within Lyman P White Park and the roundabouts on College Drive uh so we've included several photos of our efforts in our public from our Public Works maintenance staff that we took to address the concerns that were passed along uh for Lyman specifically we had our vendor do a large scale we weed treatment addressed isolated spots with our maintenance uh we whipped the tall grasses and weeds along the edge of the river uh for next year we want to include Linen in The Proposal from the vendors for weed treatments uh similar to what we've done for with our ball fields which should keep things down um from coming back up in addition we are budgeting for a brush cutter attachment for our skid steer um which we should be getting next year uh then we can cut down some more of that brush that's along the riverbank where we're able to access with that skid steer uh and then finally we held a postseason meeting that we referenced with our fall Sports last Wednesday attached is the agenda as well as the notes from that meeting the agenda was similar to the summer postseason meeting uh I did try to show the breakdown of the fees for the fall Sports although uh I do want to get that shown better in 2025 when we craft those fees um many of the comments mirrored some of those that were received in the summer meeting um but we did receive some new comments as well so we wanted to include that here in the packet um with that if there's any questions from the board answer you maybe uh Jesse I'm realizing we added a new park and we didn't change our Weeden feed part of the capital budget operating budget is that something we need to shuffle around for next year say put a little bit more in the Weeden feed uh so that we have enough to cover all the parks didn't even consider that until you mentioned that linman was included yeah it's not something that we typically do throughout the park system uh we focus mostly on the ball fields in regards to the ball the weed and feed uh program um but considering considering the concerns with this park is something that we wanted to address um it is something that we can look at when we get the proposals for the vendors uh if it's something that we can afford within the existing budget that we've already proposed for 2025 uh without asking for some sort of an amendment from the council at this time cool thanks um my question was for the um postseason meeting um now I had a lot of sentiment that a lot of folks were not really interested in any form of a fee increase but was the sentiment pretty okay okay with the additional $487 per team for the scheduling software yeah I did not get any negative feedback based on that discussion yeah I just I I had a lot of negative feedback when it came to just even Ascent more so um but I know like I said scheduling was such a hot topic that um having a solution for five additional dollars per team is not really um I wasn't sure what the sentiment would be when we introduced that so the only uh comment regarding fees uh that we did receive in that meeting was the sanctioning fees um they wanted to just ensure that uh we weren't having the sanctioning fees essentially reup for fall obviously we're not sanctioning the umpires for both summer and fall uh it doesn't appear that the calculation did that but it'll be something that is Forefront of mine when we make sure that we calculate it appropriately that they're not doubling up on the sanctioning fees yeah I'm just incredibly satisfied with the breakdown of of the of the sports and just making it a little bit more transparent with everyone and knowing where their money's going a lot of the time because I mean yeah again to everybody like a lot of the points you know sponsors and individuals I mean this is an expensive Endeavor that people spend months and months doing and so I you know getting it right is is really one of the most important things and making sure at the end of the day like okay we're not we're not doing anything extra like charging you more you know for for nothing um and and having the season being a complete disappointment in some aspects so um yeah I'm just like I said I'm really happy to see the breakdown and and have the administrative side of it uh calculated and things like that so um it's very I I really appreciate the breakdown and the work that has been done with I mean I know we do these but like it seems like we've got a lot more done um in the last two meetings than maybe even historically speaking about you know transparency and trying to improve the program and things like that so I'm really appreciative of of the amount of time staff's put in to uh to to getting this right so question Paul uh just I uh had mentioned this to Jesse um just over a text message but um regarding the roundabouts and weed uh things um I brought up that that four Street roundabout too is another one that needs some attention I know that they mulched that earlier uh in the year but the weeds I don't think have ever really been pulled out of there like they did on College Drive and the other thing I was kind of looking at is the I know I do this at my house the dayes that are like in the roundabouts and things or the natural grasses and things a lot of times they need to be like deadheaded um and it looks like there's a lot of old growth on those dayes from previous years that haven't been like pulled out um and I don't know exactly what the right treatment is for like some of the grasses and things in the Northwest fourth roundabout but there's definitely I think some you like I go over like and see the ones in Baxter they prune all those tree or all the uh grasses and stuff down in the fall time to allow for new growth in the spring and get rid of all the dead kind of uh stuff um in future years so that's just something that I noticed that maybe we could take a look at whether it be this fall or um next fall to address that in the roundabouts yeah oh do we have any roundabouts in the park system all of them oh okay that that was going to be my question you are also in charge of all boulevards and other lands that are designated by the city council unbelievable so roundabout people hate roundout 100% we're the enemy of fun now and it's and it's generally a public works task It's usually the street department and the parks department that do it together whoever it's kind of available but it usually goes a lot faster if you have kind of everyone tackle them because you get in and out quickly and very good I I was not aware that we were a part of the you are you are the boulevard people y oh no if I could add as well at some point so that fence on College Drive did get fixed it was getting a little kittywampus that there's the fence running all the way down along the college so it's a wire fence but the post there we're getting a little kitty wampers that did get fixed however they do need to be repainted within the next couple years so I just want to make sure that's on our um some kind of Maintenance project at some point very good any other comments about the postseason report meeting summary what if we put swings in the roundabouts no we can just turn the roundabout into a death trap very good uh hearing no uh anything else on the reports though guys any any comments for Jesse no then we'll move on to board member reports and we'll start with JD what do you got for us um I you know I'm new to this I don't know if it's the right place but I would like to see something on a future agenda about let's get something moving with pickle ball courts I have recently found out that East skull lake has theirs torn UPS they're not doing anything I was in Crosby today all almost all day for work and that the courts I think four out of their six were full multiple times with different people um I I look at it as we got to jump on this now and if we found $30,000 for lights potentially we can find some money for pickle ball courts and uh and I will make a comment to that because Kevin did drop off a an estimate I I I believe I mean even Dave uh you received this um he dropped it off to uh City Hall but um they I think they just went out and had some guy just actually do a estimate on what we're trying to accomplish what's that I asked him to oh you you've got it as well I I requested that they do that because as staff we're not going to do that un L directed they're obviously welcome to go in and talk to vendors to do that yeah very good yeah and I mean obviously yeah the city had nothing to do with it so you know these guys uh went and did went went did the work and got an estimate for us at $51,500 so what does that include so yeah again not uh necessarily yeah I mean you're welcome to take a gander at this uh oh hey yeah you got her very good that's for Gregory yeah that's for that uh the bigger lot yep yep so yeah especially now I mean that they went out and did that they've done everything that we've asked I think it's something that we can start to put the wheels in motion and why don't we bring people to our parks and not another City's Park we've done almost everything we've asked I'm asking for about 5,360 I was looking for those 51,000 those are that's the only the 51,000 other things that we need from them but um but that's about it I mean I think we're we are close I mean we have everything that we need we just need money and so as far as the you know I'm me personally I'm committed to putting this level of pickle ball court on that court I'm willing to do it I want to do it we don't have money to do it and we don't have it budgeted to do it until 2028 and that would be a new project for us like and by 2028 or maybe in 2030 is where we have it scheduled we're not even necessarily ripping the whole thing up and putting in pickle ball courts we're just resurfacing the thing and replacing the Nets so this we're only going to have like 10 10 grand 20 grand in there at that time anyway so you know we we need the community to step forward and and find funding for us I I'm committed to put it there um you know and again I don't know the sentiment obviously it sounds like we're we're pretty Allin but we need to have a plan for funding and that needs to be done well I mean respectfully I if we can find money for lights we can find money other places well if there you know if they we're getting reimbursed for lights and I'm in you know but um we're not getting reimbursed for pickle ball courts um and so I need the public to to pick up the slide we we just strictly have a no new things to our park and now I understand the lighting specifically the concern there and I think even staff's level on the agenda item was that you know the daylight hours and the park hours pretty much line up with the usage but yeah I mean if we're getting reimbursed full lights I got no issue with that but yeah we're not going to get our $51,000 back and and we have a new Pro like a a aash all new projects outside of ARA so I da you had a comment I was just going to say that yeah there there's potential for figuring out how to fund raise uh within the community to to do this we actively have a group right now the skateboard group that has been doing this and they're well in their Journey um you know it's just going to be something like this when we get people that are excited like this and they come forward with ideas that's kind of the path we got to take as as a city is we can identify where something like this would go however funding for it is a multi-year process yeah and and our other problem is of course the the council's direction a lot on a lot of this is is a cutting of budgets and so we've had a we we've built a budgetary system and a capital ass every year in a plan and that plan includes no new projects um you know again lights are one of those things that we just didn't even really factor in the project that we currently have going on and and that we've already put together but going to the council and then saying okay well you're trying to get all the cost down we came up with this budgetary plan to help you do that but now we're asking for more money is a real difficult to ask in in year one of this 30-year process and so I mean again I the sentiment is shared that if we have money available which we do uh have a 2% um amount of money by the time this project is ready to go we should have a couple of thousand dollar set that we're willing to contribute to this project you know hand inand with the public to get it done but as far as coming up with $51,000 yeah I mean I to your point yes the lights are around 30,000 for uh for all four of them but um you know that is that is a project we're all we're actively doing um and was on the Slate before um we came up with this budgetary strategy so um just making sure that the projects that we have going are completed before we begin new ones and funding them with money that we technically don't have or haven't budgeted for uh makes does complicate our uh right now good relationship with the Council on the budgetary side of things so um I just like I said I plead I plead to the public like yeah we we have a 5136 estimate I'm committed to putting a pickle ball court there we just need money um and I I want those conversations to continue I want a lot of folks to bring in their ideas for funding worked with the mayor I know again you're already talking to these groups talking to me whatever we've got to do to get it done but you know these larger projects that are not budgeted for a decade and they want it now we can save up money and we can budget for it and get it done in 5 years but if you want it now it's going to take public money money um to get it done so that's my sentiment on it but yeah you had the estimate there so that's really good certainly okay very good um any Paul uh just a quick report the arpa projects are going very well um the contractor was pouring concrete down at the beach today uh sidewalks curbing gutter will follow that and then the parking lot Paving to kind of finish that off they have half of the beach filled with sand right now um shade structure posts are in um Campground is basically done there's just some fine-tuning touchup um that needs to get done and I think there's a little bit of fine tuning and touchup on the parking area at JC's so that you know all the projects look and feel like the plans that were um we were tasked of constructing those with and so um that's kind of the status of those I anticipate in the next two weeks they'll probably be pretty much wrapped up on all three of those very good uh me um I think uh I think one of the primary concerns this particular week was vandalism right the vandalism at the band stand or the grand stand excuse me um and so I'd like to First promote that the under the bridge um lighting camera solution I I feel like in general our our approach to vandalism has has worked um in some way shape or form like I said that that bridge for 20 years has been just I mean before there was a path built under that thing was a heavily vandalized area and it's always it always has been but I think since our efforts to improve I mean we we're coming up with solutions to vandalism and I do feel again the sentiment of it is that you know part of Youth is doing these mischievous things um but I do feel like inside of our Parks system we do need to find a way to promote the consequences of doing those things and I mean because this is a this is a historical piece that's been damaged now and it's a total bummer so I you know again we I imagine police are working on apprehending those folks if they possibly can a lot of leads a lot of leads a lot of leads going on so um but you know kind of a total bummer and I like I said I just want to extend a an appreciation for the efforts that we've taken now but I also I think open to ideas on how to improve that within the park system I know a lot of people are proponent of the the camera situation and things like that I of course am a man of public shaming but the um I I just you know still open to ideas whether it's you know us or the public to to try to reduce the amount of vandalism um within our system again it is one of those things that's going to happen but you know I I want to have a community that's really proud of the structures and and pieces inside of our community and um I'm not sure what the path to that is um promotion wise Dave did you have a comment if I can jump in with you this is what I wanted to speak about as well yeah so it's one of those things where you're absolutely correct where we're going to have vandalism and and that's going to be a part of it and it's sad when it's things that are of larger scale you know when we have faucets or toilets or sinks that are ripped out you know stuff like that where it goes beyond the mischievous to the uh malicious that's exactly correct um I think I'd like to see this board kind of take a stand a little bit and just be vocal about our need to be diligent in things you know we've had instances where with the band stand people go up there and we don't enforce people not being up on the band well this is what happens then when we allow people to be up there you know they're not supposed to be up there but when they go up there we don't force them to get down nobody climbs up climbs up there their first time around and does what happened right that that didn't happen the first time so what we need to do is just be a little bit more diligent in the when things like this happen there's a little bit of the we're not going to tolerate it type of attitude and I know that sometimes that goes counterproductive to being a public service but at the same time things don't stop until there's a point where you say look you want to go be mischievous take it take it somewhere else because the city Briner doesn't have time for that we have a lot more things to be concerned about than allowing you to vandalize you know historic structures yeah and we have a very deep history so like I said I again I I hate the the idea of like yeah we just need more enforcement at these areas I mean what can you do in the middle of the night when something like that happens you know like what what can you do but um yeah I mean we I I don't want to tolerate it I'm you know we're I make a a public uh public shaming we'll have you out there repainting the thing and and get you on and put you on Tik Tok but I just I you know we we can't tolerate this like we just literally it just cannot it cannot happen in our system especially to these these pieces I mean we have a very deep rich history and a lot of these these pieces are a part of it we just you know take it somewhere else I it I get somewhere else that's all I got I mean but um we have our community service officers is it anything that we could discuss with the police department and the police chief about adding that to a list of their duties um and then potentially even just having a presence in the Park yeah I think just having that conversation with the again we've we've done this many times but even just you know at one point we had them uh taking breaks in the park you know stuff like that where there's just more of a presence I I had spoke to John privately about you know like even downtown we just put in these benches downtown and we got people jumping on them right we got parkour going on I I don't know if you know this or not but if you're of the age of uh I would say above 11 and you're parkouring downtown I you look silly so that for YouTube I'm going to say that you look silly uh we just put them in get down like no no offense but just get down right and so I I like the idea of of having a a police presence not from a we need to crack the whip and force type of thing but just this is a community and having our officers in the community and readily available and then just saying hey get down is a lot more effective than us later on coming back and going what are you doing you know just a little bit more presence in those ways but those are conversations we can have with our police chief and and with the Department um and they've been very receptive of that stuff so I think that's a great a great motion for it yeah that was that's kind of what all tied in of it like having this conversation and then I roll downtown in that structure it's just and then I message him and then he goes two hours later they're still on the thing it was a extensive parkouring it it was a heck of a session listen the shirts were off sweat was happening I saw I saw. five cool moves so yeah so it was yeah it's just kind of one of those things it's it's a whole you know streets and and park system where it's just like ah you know we we just got to keep an eye on these this sort of thing and we can't let it go we can't let it go too far we just installed the thing I mean can we have some coordination between us and you know again the community service officers and just being like look can you roll by this thing once every couple hours and just and just you know tell them kids to get down I mean just a little something like that not kids these were not yeah well they weren't kids but I'm give them the benefit of the doubt I guess but all right that's it for me Andrew um I hav been thinking about the band stand I wonder like can we take some of the forbiddenness away and just make it open up top like have stairs and say it's not some cool thing you're sneaking into it's something anybody and their kid could walk up at any time and now you're not sharping the entirety of the Interior you're going up there to look around you're going up to hang out read a book but like you're not alone you don't have an expectation that people aren't going to see me up here anybody could just walk up the stairs we do have stairs there are stairs that that get put out there they're inside of it so that is a possibility oh I didn't know you can move oh there are actually yeah there are stairs located inside of it that are and the gate still there and there's a gate there so that is a possibility I had not thought of that now granted we would need to make sure that we're making it safe and everything but but yeah I had I had not thought of that process we do have we do have stairs for that a whole new floor while we're uh just in I don't know it's yeah but to your right we have to address it and if that's a way we can do it without needing additional law enforcement because they're stretch thin across every Parkway uh maybe that would help a little bit um other thing uh the Halloween event and Gregory uh the guy was running it Dustin wanted to set up a little earlier he's already starting at 5 he wanted to start earlier than that my suggestion to him was since we've already approved you going into the park before they're open as long as the don't care like you're not doing a sound check at 3:00 a.m. like I figured we as a board wouldn't have a problem but if that's not the case um you know now that you bring it up I mean just let let him sneak in there but yeah no I uh I actually don't have any issue with it because again it's kind of a oneman literally a oneman ban uh going in there and setting the thing up so I mean if if he needs more time I mean it's a great program and again yeah if he's not blowing the blowing the windows down in the neighborhood I suppose you know we've already approved him to be there so yeah just let law enforcement know that uh there will be somebody in the park setting up for their spook tacular um a little earlier than 5:00 a.m. which I mean it's wild I like I don't know what goes into that setup but it's really got to be something so he's been sending me what he's working at okay gonna be yeah legit yeah very good um yeah it's all got Dave do you have anything to add that was the only thing I wanted to add was just about the band stand and and uh trying to make sure that we're uh being uh more diligent with it I I do again want to Echo Jesse's sentiments about the Great Pumpkin Festival um I was allowed to speak on a megaphone essentially for that entire time and I appreciate the public for putting up with that um but we had a lot of fun it's a great event I I have said this over and over again that in my eyes when we do stuff like that I always envision if there's one child that attends that and then later on grows up and says I really enjoyed that I would like to do that for my kids in this area and then that happens we've we've done a an invaluable service to our community and uh it's interesting to just have stuff like that where it's families getting a chance to come participate for free and uh it was a great event and I really want to hats off to the entire staff for what they did for that it it's one of those things where we came together again once it's a tradition at this point the coming together for the Pumpkin Festival is a tradition but we we uh it it was great though and I I can't say enough about it I I honestly think that that type of stuff has such a great impact on our future generations and it gets people into our Parks doing something as a family and the more of that we can do the better so I just want to thank our staff for that well and I I think to your point it's a great event we want more of that you know I mean again movies in the park was actually pretty awesome you know so again to uh in case no one is aware the recreation specialist was posted again that's what we want please more of that stuff like that's just that's the good stuff that's what we I I expect our rec specialist to do and it doesn't have to be overly complicated you know stuff like that doesn't have to be super complicated just giving families an opportunity to be together and and give them something to do for a little bit most families are looking for something to do you know and not always but they're looking for something to do and if we can just offer that from time to time it's a huge huge Advantage for our city and I I again just can't say enough about it thank you to everyone very good we will look for a motion to adjourn so moved second Motion in a second any discussion all in favor say I I all oppose same sign we are adjourned