##VIDEO ID:vHUDVjgIHcM## [Music] so this is the uh October 24th meeting of the um capital subcommittee of the school committee um we will start with the minutes uh from August 27th which were the minutes when we were at the old uh at the new Lincoln School and we did the tour and then talked about initial CIP and other things um do I have a motion I'll move it no will you Mo move it first okay and Mariah seconds okay uh Carolyn how do you vote Yes and Mariah yes and the chair votes yes so the purpose of this meeting is mostly to discuss the summer project as you can see on the agenda and this um deferred maintenance and the CIP request we do need to get to a vote on the CIP request just because we want to recommend that to the school committee so that they can vote it so it gets into Melissa's CIP um so I'm gonna ask Susan I think to start right sure yes um so before I begin I do want to um acknowledge all the work that Joe Albuquerque our new director of operations has done um to bring forward um a recommendation um that's grounded in input from principls as well as his operations team and the p and and our town departments um together and collectively we have this recommendation for you tonight and it's it couldn't have been done without all of uh his leg work and you know Charlie and his team working hard to get us pricing and to collaborate with us to make sure that uh we're putting together the best our best estimate of what our needs are right here right now today um many of you were on this committee last year and so you know that when we put forward the request we knew that we didn't have everything uh Soup To Nuts included we made some choices about what we would bring forward last year and that was based on what we had a solid understanding of for our needs and we had a list of things that had been left by our predecessors um that we needed to explore further and so uh what you're going to see in our presentation tonight is um uh some additional information being added uh based on our learning this year and um you know I think it's safe to assume that every year that we will have a new iteration based on um what's Happening Here boots on the ground um one of the things I also want to mention before we start is that in the written report um you know uh I thought it was important to call out a lot of work that took place regardless of whether it was funded through our CIP or through um uh you know the Pierce building project or in some cases perhaps some was funded through um other means and so uh in my effort to be comprehensive enthusiastic um I know that I may have uh confused some some folks um by titling on my uh written uh memo uh fy2 CIP status report and it probably should have just been FY 25 um Capital project status report um because uh those two things are different so the things that I listed in in there were again my effort to acknowledge that uh a lot of work goes into keeping our buildings up and running some is funded through CIP some is funded through repair and maintenance some is funded through building projects and a lot of the details around those those projects that were funded outside of the actual CIP have been presented at other public meetings so for example um the Pierce um um and the OS as well as the Newbury College sites that I had mentioned in this report uh that report was provided to uh the building uh the Pierce building commission or committee um I think it was last week could have been the week before but uh so in other meetings and other places we have reported out also in the prior meeting here we reported out on um repair and maintenance from the building department so we've gone through all of that so in my thinking of course there's um uh maybe I I had a a lapse and uh I lumped it all together just just to say you know kudos to all folks that were involved in the planning and the execution of all of our summer work so apologize if I confuse people by by doing that um also I I thought it was worthy to put in writing again a reminder about furniture I know that was a hot topic for advisory committee and perhaps in the past there was some belief that um that furniture that was uh in good condition you know was uh was you know thrown into dumpsters I've heard you know some some um rumors about that and we we have spoken about that even at the last meeting and I just wanted to reiterate that is not what uh we have done and I think it's important to acknowledge all the effort that went into repurposing this sustainability is a huge thing in this town and um we're all doing our part to make sure that whatever resources we have that are in that're in in a reasonably decent condition that we don't need ourselves um you know are are are we have good homes that are found for them so I I just wanted to make a shout out to that so those two things really don't have to do with the FY 25 CIP project status report so my apologies for for that um so H how we're going to uh go about this um tonight is that Charlie's going to lead us off and he's going to go over um you know the CIP project component and give us an update on percentage complete um as well as how we landed in terms of uh spending and then we're we going to turn it over to Joe who's going to walk through the Deferred maintenance component of our CIP request and then I will um uh talk about the bigger uh Capital Improvement um plan and then we have a couple of votes uh that that we're recommending take place this is an unusual year I just want to call this out as well because um the town meeting allocated in F for fy2 a sum of money greater than fy2 that included um sufficient money um to do FY 26 work um and uh we're requesting we will be requesting some modifications as was part of that um uh the vote at town meeting that if we were going to make uh a change in allocation or things came in you know uh less expensive or more expensive that we report out on that so we'll do that tonight and then with uh funds that um turn favorably toward uh for us that um we would be modifying our recommendation also there's some priority things that are in there that weren't in last year that we want to be able to move forward with so there'd be two different types of votes ultimately later on and we can talk through that so what I would ask is that you allow us um to go through uh Charlie's presentation and then Joe's presentation of mine and then we'll take questions because there's an inter relationship between the information that's being shared in each of these and you're going to have questions and we we're hoping that we had um you know we really put a lot of thought into how how to present this and is a consolidate and concise way for folks to understand also if you do have obviously just some clarifying questions about a particular line item you know certainly we we're willing to um you know stop we just don't want um to lose the message and the information um that's Germain to the votes that need to be taken tonight so that we can move this along does that sound okay how's that for an opening good okay cool all right so um we'll yes it's good I don't know if anybody told you it was good but it's good okay thank you thank you I put two thumbs up all right awesome awesome so we'll I'll turn the mic over to Charlie and he will go through the fy2 um CIP there we go so as Susan mentioned there were a number of different projects done at a number of different [Music] schools um it was a very busy summer and um I don't know if all you know but I was away for a few months and I wasn't around but I was trying to help out a little bit and um there was essentially a couple people just doing the best they can but um they got a lion share of the work done uh that included all the schools and obviously old Lincoln and Pierce excuse me new be Newbery um that would be Karen King and Sarah Gooding so with that um starting at Baker we were able to do the um carpeting the painting of the classrooms in a staircase and um we we completed it before school started um we had some success on some estimates and some success getting it really under and uh others we were really over but in the end we had a net Surplus uh for Baker um for the baldwi one we really didn't do any work and um it's actually just carried over mostly we were concentrating on opening up the schools um so we'll be going back to Baldwin regarding new Lincoln not old Lincoln but new Lincoln we were able to do most of the second floor the half of the second floor this summer which included painting carpeting uh some work on Mill work and um we did some work on a bathroom downstairs um we wanted to continue we're working with the school department to see if we can get some more work done over some breaks uh Christmas break be next maybe up vacation and we'll continue working on that um the next building is Hayes so originally I was looking at $250,000 to upgrade the electrical service and that was based on essentially the service being maxed out and um after getting consult Consulting information from our electrical engineer the number was going to be closer to6 to $800,000 essentially we needed to build a new electric room uh we weren't allowed to use the Vault there and we had to put a new pad Mount outside on top of that I was told it would take anywhere from 10 to 12 months for the service to be installed and upgraded um on that note the Baldwin School service was just turned on yesterday the new service and it was ordered in early January yep and um wasn't a big service 400 but 400 but I consider Bing like a big house so I I don't know what's going to happen when you need to upgrade a large building like a school or a fire station um I guess it would be true because going to take 10 to 12 months so with that said that same engineer happened to be the same engineer that worked on the addition on the back of the b-wing and he had all the original paperwork so I met him over there with the electrician and what he was able to determine is for that addition we actually had to build another electric room and that electric room had a spare panel in it he took the the loads for the new heat pumps and he added them up and it would just fit we were able to take a circuit from the boiler room and bring it back to the b-wing and ultimately install the heat pumps so right now um everything works at haast the um the heat pumps are now finished in the back and the service is tight you um if you wanted to add anything to Haze you know you can do some small stuff if you wanted to air condition the auditorium the cafeteria it's not going to happen there's not enough capacity there um so we were able to turn back some money for that and there needs to be a discussion in the future if you did want to do more work over there but it's going to be a very expensive project uh moving on to Lawrence um we did do some carpeting that's excuse me yeah carpeting in classrooms saved a little bit of money and then we um we replaced the um um sorry I'm out of whacking we uh replaced the stair treads and we used some money that we had left over from FY 24 repair and maintenance funds to do that so we could get a head start start on that uh rle the um multi-purpose room the curtain and drapes were were taken care of and repaired uh the soundboard and the control panel went way over budget um but it's all working and the lighting was repaired and replaced in the multi-purpose room so um that came in the budget so if any anybody has any questions on that I'm available to answer if that didn't make anything clear please let me know I do have a quick question but I also want to honor what Susan asked so I'm also willing to wait and it's not urgent well I mean I think we could since that we're going to move on now to next year's it might make sense to ask super simple Charlie um on the bald and it's off the screen now but I'm looking at my print out where the electrical said 50% complete is that because it wasn't turned on and as of today that last column would that be 100% or is there more work that you want to do uh the electrician told me this morning that he was complete so I'm expecting some bills although he is uh very bad at billing uh six months out so it'll take a little while but everything is 100% complete as of today so that 50 is 100 it's complete and then so does that mean that the 74250 you anticip that there's is there encumbered money that's not listed there like that's only what was spent um um hold on one second um I believe we did spend some of the money because I partially paid him but um I believe most of that is encumbrance because frankly he needed to finish and we couldn't finish until Ur came but I can get you that number later on oh no I'm just curious whether the 74250 represents the like what all of what you wanted to do or whether you want to spend more well on the electrical it represents what I would like to have spent um unfortunately we had to make some changes okay because of ever source and we had to make some changes code changes because of the wiring inspector and I had to do those early on um it wasn't a great amount of money I don't remember the details some of it I had to do with my own Tradesman like it was sealing up a door make it fireproof because of the way the service came into the building but um overall I'm very happy it's a a very large service now it'll suit our needs going well into the future um all the heat pumps work in the building all the lights work so we're doing great okay thank you things that you had wanted to do that aren't on here or is that going to be part of what we learn next um as far as repairs or doing work inside the building just sort of UN all of this no we're gonna We concentrated mostly on the school so we're be G to start working on um these primarily these things and I was holding off because I needed the um frankly the lights downstairs to work with the new service so um we'll start plugging away over that over the next few months thank you Charlie um and I have my hand up and so does Perry I don't know if you can see them or no I cannot so I need help go ahead okay okay um my question SL request is um and it's a little bit tied to what Carolyn was I think just talking about is it possible to get a version of this that has another column that sort of anticipates future expenditures on these items because it's not clear from this if the the $1.1 million like are you still expecting to spend $800 100,000 of that one point why don't you wait and we'll get to that because in the next it's in the next one yeah thank you if you don't mind uh Perry I I can't see you but please if it's a quick question per Perry are you there one more time if not we'll wait till the end he can ask L um if I could um just I just want to point out one more quick thing I'm sorry I jumped over it at the new Lincoln we were anticipating to do some upgrades in the electrical based on putting some air conditioning throughout the second floor will be during this year no the air conditioning estimate came in like you know6 to 800,000 that was problem number one um we did meet with the electrical engineer for new Lincoln um in the basement and what he was able to determine is by doing some simple things we can take a panel in the basement and we wouldn't need to do any s of like a major upgrade at new Lincoln so um that's why it says 100% however I never did put in any heat pumps because of well it's going to be a a probably a standalone project it's going to be very expensive okay but you fixed the electrical so that it can be yeah we're ready to go so we're ready to go okay okay then why don't we now move on to the mini CIP for this year that we're requesting I think Joe is going to be presenting that is that correct yes okay and then we'll come to the understanding of all the numbers that people are asking for Jo good afternoon everyone um I just wanted a segue to uh the previous uh page where the remaining balance I I think Mariah was um pointing out the 1.45 um million that's remaining the variance to U that's do you mind going to the mini CIP the theer in fiscal year 26 now and go to the bottom just for right there so that segue to F what's remaining for funds for from 25 to 26 that's can be used utilized for 26 uh CIP mini CIP um there was a a prior plan that also included fisc year 26 ocation that was approved for 173,000 so in from a total balance available for use for this fiscal year coming up uh in the summer specifically uh is 2 million $218,200 is what was existing from uh the prior plan and identified as Pro CIP projects uh what is highlighted in blue is actually what was identified and assessed through uh significant time and effort to meet with Town departments Food Services uh operational staff principles and I want to just thank everybody for their time through the last few months to uh add find out additional information uh and and put you know obviously uh some of these blue items will be for fiscal year 26 and then we also identified from a priority standpoint with the principles uh uh what what level will priority one two and three and and try to do it for the out years uh with that I will jump into Baker um Joe I'm sorry do you mind repeating that so I just lost what black was versus what blue was yeah not a problem Mariah U black is uh everything that's in Black was existing or prior planned for that was approved from last year and anything blue is new or added that we identified and and put it in for this year going forward so it's all new items so wait so black is the things sorry to be super pedantic here so black is things that were supposed to be done in 25 like when you say previously identified and then they got put into 26 so black is sorry no no no it's great question what uh so anything in Black was part of the fiscal year 25 to fiscal year 30 plan um so to to your point there will be some items like in Lincoln for example some of the classroom mill work and reconditioned floor and paint will be a carryover to fiscal year 26 and then there's items in fiscal year 26 that will remain in 26 and we're going to complete okay so black is a carryover and blue is originally intended black black is actually part of the 26 to 30 sorry fiscal year 25 to 30 that was identified and approved from the prior plan so we're just bringing it through and some of these items weren't complete in 25 will be part of the black anything new that was not identified in last year's prior plan is in blue it's all new new items sorry yeah so Mariah I think maybe the distinction is um last year what our plan included was 25678 um and up to up to 30 and so when advisory approved the funding it was for anything that was included in 25 or 26 so if it was included in 25 or 26 it's in Black if it's something new that we did not identify previously it's in blue so Blues are new ads to the plan some of which were recommending funding from um available resources that were allocated to us last year um as Charlie pointed out there's a number of things from last year as well as um estimates from our 26 um requests that came in less which then created more funds available to us in 26 so um that's why we thought it would be important to say this amount of money is carried forward after the stuff that Charlie reviewed was is completed some which will be completed throughout this year um we would have 1,1 145,000 and then in addition to that the 1,73 th000 and so you can see how the request in 26 balances to 2,218 012 and we thought you would want to know what amount of that was for things that we had not previously asked for by school and how much was asked for and approved prior and and the reason why we were thinking this was important is because the way the uh vote was taken last last year when this pot of money was approved for us stated that if we were going to reallocate money into a category that we needed to bring that request up to the school committee and then to the board of Selectmen so we're trying to be intentional about what we're reallocating versus what is a new Act because pricing came in better for a few things as we refined the scope and or get got uh better pricing than we had I'm thinking that you know what may also be confusing if I I I agree with everything you've just said and I think it's important to be transparent in that way in Baker I think the F we did five classrooms of replacing the tiles and we're doing I think another five classrooms this year so that's where the confus I think is it's the same amount it's the same title so it wasn't clear to people and one it says it's 100% complete well the five classrooms are 100% complete the new five classrooms are this amount yes exactly because in last year's plan for FY 25 we said we were going to do five classrooms and then we said we do another five and 26 so the ones we said we would do in 25 are completed I.E Charlie right and and this new one is what was approved for 26 that we had planned on doing we know it's hard it took us a lot of time and deep thinking to try to figure out how do we do this and you know we worked with Melissa too to say all right um since this is Uncharted Territory you know H what's the best way to approach this and we're not saying we nailed it but this is our best effort to to try to make something that's seemed even confusing to us to be is simplified and clear at least in a way we could expl it to you if you ask questions well I think my question is it's about continuity year to year and I'm and I what um I can't find our document from last year like just in looking at it really quickly but when you talk about blue things being new that means they weren't on the plan we had for 2530 yes okay so like what happened to all the other things that were on the plan for 25 through 30 are they no longer needed because we had other things and they weren't all in 25 so like for Baker there were other things in the plan as far as I and all these schools like and I can't I'd have to go look at them side by side but there were other things identified I don't know if there were for Baker because if you look at Hayes you can see the out years number I have it up on my screen if you'd like to see I'm to share our presentation I think maybe it'll answer some of those question questions I don't know but I can I point out some one thing is that um what this isn't showing is you've increased your estimate understandably so because it came in over budget this year so in the last year's budget for FY 26 Baker carpet replacement was 33,000 and you've correctly increased it to almost 46,000 and you can't tell that by looking at this format so there's there's new projects and then there's updated pricing that both need to somehow get reflected and you have projects that you're carrying over that aren't 100% complete so those funds we have to make sure remain segregated and not allocated to new projects those funds will not be available until a project is complete for reallocation right unless it's in the same building you said well when now once you've started a project if you've started a project you gotta sort of you have to finish it you don't you don't drop something unless of course but okay can I give one other example if last year they're just going to Lincoln last year in that document which I did just find we had cafeteria reconditioning in kitchen renovation for 26 and those were for 100 one was for 100 and one was for 50 and now they're completely off of it not even they haven't been pushed out they're just gone that's why I would like to finish the presentation so I can explain some of those things but okay thank you okay let's go let's allow the presentation to go on and hold your write your questions down and we'll um continue I think Charlie had a maybe a clarifying yeah I just what Carol with Susan and Mariah was saying I just want to make it clear so we had not finished of the work in fy2 um we're estimating how much it's going to take to finish we also haven't got all the bills yet and for and as Carol pointed out next year they are at they are at estimates and this is October and I wouldn't be doing the work until after July so I want to make it very clear this isn't right to the penny because I can't predict exactly where we're going to land and I can't predict in a year from now but it should be close I mean I'm not expecting to do any work on the service at uh Heath so that number is is good and the I'm not expecting to do any work on the service at new lincol and we only spend a little bit of money so it's going to be around that number I just don't want I just want to make it clear that it doesn't necessarily mean it's going to be exactly that number to the penny that's all okay thank you that's helpful to clarify that okay Susan or Joe I think you were trying to explain this at least next year so uh I'll start off with Baker um we're going to re so in Black the F existing item from last year's CIP uh we're going to remove carpets in five rooms to and replace it with c c VCT uh yes last year's pricing uh that budget was $30,000 it we we learned after having done last year's uh CIP that it was actually 45,600 so we increased that with the remaining available funds um what we also learned from uh our assessment is we also are interested in removing carpet um in the vest hallway area next to the cafeteria uh we're also going to purchase uh some area rugs for that entrance area from the courtyard and the cafeteria um in addition we are interested in painting 10 classrooms uh uh on the first floor and second floor but also the cafeteria and the main hallway area um staying that same area uh the cafeteria uh we learned that we are interested in replacing a dishwasher for capacity purposes um and then uh replacing uh with a new kitchen service line with plumbing and electrical upgrades uh these are short-term fixes um and as Dr given pointed out when uh in her Section coming up after we discuss this mini CIP she'll discuss further about the kitchens the cafeterias climate control uh sustainability um uh a little bit more detail uh for the things that some of you have mentioned that's not in this uh document but we pulled it out so um we've identified the the numbers for fiscal year 26 for these new items uh one other item in Baker was uh we wanted to refurbish some staircases Treads and um and risers uh for three of the uh badly needed uh to be updated and refurbished and that was a $30,000 uh the new kitchen service line again $5,000 uh dishwasher was 40,000 uh to replace it and and some of little work and labor associated with it uh painting rooms was 60,000 and uh we identified 12,500 for the removal of carpeting and then purchasing the area rugs go going into Lincoln are we supposed to ask questions or hold our questions sorry um is it a quick question well my question is just about the dishwasher I thought all the dishwashers had just been put in as part of last year's sustainability thing no is the baker one older um yes yes and it's in repair um thank you yeah y you're welcome uh Lincoln these are carryovers um from 25 uh for example the second floor third floor reconditioning uh we only completed uh the floors in the painting in the middle school section area so we have to go to the third floor and second floor um replacing the tiles uh bathroom Renovations which we we started last year uh we did two neutral bathrooms in the first floor near the library and then uh once we're completed the painting in the second third floor uh uh 40% of the area down in the basin's complete we will uh finish up the 60 remaining 60% uh removing the wallpaper and then painting that um so some of the those numbers are coming over from uh the Deferred maintenance from Charlie he just spoke about um and those are items that were from last year and some of it like finishing removing wallpaper was a fisc year 26 item it Haze um we added a few new items that we identified uh some of the auditorium Renovations in terms of lighting the wall scones um again uh some areas that are needed some painting uh staircase railings cafeteria to the auditorium um and we we ident ify that as um f out in the future fiscal years uh but one item that we did um highlight and wanted to get U approval from this group is replacing oven equipment because it is end of year uh end of life and uh needs to be replaced uh in the kitchen at Hayes uh at the Brookline High School um extending the uh sorry extended low road loading duck for just basically winding it at 10 feet um for $30,000 and then some new items in blue that were identified for both this year and next year uh Auditorium lighting repairs and updates the repairs would be the house lights the chandeliers because the connection uh to the dimmer and the programming switches are not working parking uh they've lost their connections but also the staging light needs to be upgraded to LEDs and we'd like to do that this year um and then the other item that we learned um speaking to uh operational staff and and principles is renovating and painting the uh interior spaces at UAB um the high ceilings are uh there's chip paint U peeling um so that's going to be uh a little bit more uh obviously High ceilings we're going to need scaffolding so we' like to get that project uh going and then go into the uh all the other rooms to paint as well um Lawrence so Lawrence School um there are two one new item here that uh we identified that needed some painting both uh in the in the areas near the cafeteria but also the our Nursing Office needed it the item that uh we had last year um was the girls locker room actually it was the boys locker room but when we spoke to the principal she thought it would be a better S uh decision to go with the girls locker room to create a uh a classroom space for five to six uh students and uh upgrade the bathrooms within that space so flooring painting and updating the bathrooms for uh $250,000 at rle uh these are two items that um were identified to be done in 26 uh both painting all the classrooms in the hallway areas and then um one of the things that we learned um from this walking through the uh all the schools this flooring minor repairs has been updated it was going to be a $500,000 but when we learned and walked through the uh and checked the floors we identified actually it wasn't uh major work it was actually minor floor repairs in a staircase a room uh had some tiles pop up and um hallway areas on the first and third floor specifically so uh we we decreased that cost from $500,000 in last year's um fiscally year 25 to 30 plan to $100,000 um to uh complete the work that needs to be done with regards to these repairs and Floors at RL specifically and that is the 26 mini CIP it equals or it totals 2,218 012 uh Betsy do you mind just going down just to the end of the sheet for a second so basically prior plan we had uh uh 1,523 338 and new items uh we're requesting uh priority to be completed for fiscal year 26 59467 uh which totals two the 2,182 okay thank you Joe I think um we can take questions on this because I would like to do the last slide if you don't mind oh okay sure go for it go for it yeah that's sorry this will answer additional questions that were asked yeah so really our we've just reviewed the detail for the Deferred maintenance and we've just really focused on that but our Capital Improvement plan includes other items and so as um we took the feedback from the last meeting when folks were explaining that deferred maintenance should be deferred maintenance and not new you know uh projects so not not uh so we we took that um to heart and we made some adjustments to how we present presented the information we also learned that um uh we have some longer term uh challenges in our food service um infrastructure and um we pulled out uh anything related unless it was urgent so the items that Joe mentioned the dishwasher over at Baker as well as the oven at Hayes I think it was Hayes right yeah yeah yeah uh were things that need to be attended to um post haste but the all the other items we wanted to um um conduct a study of our kitchens and our cafeteria spaces one because uh we'd like to better understand as Mariah said what hasn't hasn't been done over time um sustainability in this particular area is really a high priority and so there might be things that we can do by modifying the way the servery is set up um in order to better um meet our longer term goals as well as improve um the the traffic coming through the lines when um lunches are happening and then at the high school another example of that is that we we've had some problems with new panini grill you know not having adequate um ventilation and then the fire alarms go off and uh so we'd really like to have a a deeper look at at the kitchen and cafeteria areas in particular to be able to come up with a plan before we start investing money so that is why Lincoln uh kitchen and cafeteria were pulled out because we we feel after meeting with um or felt after meeting with um Sasha and uh having conversations with Charlie and his team that this is this is bigger and we don't want to you know make some alterations and then find out you know really if we had thought about this or considered sustainability Andor some of the other challenges that we may do it differently so uh so that's why you see uh that we pulled out um anything related to cafeteria and kitchen throughout uh the Deferred maintenance lines for now until we have a better hand on that another thing that was in last year's plan was to conduct a study for Lawrence cafeteria expansion again because this was related to cafeteria just as uh Lincoln and the high school and Baker and Hayes are um we pulled that out and what you'll see in the line that now says long-term capital plan our vision for that is to include in that Capital plan a review view of our kitchen and cafeterias we also want to look through the lens of gender inclusion um restroom facilities um how to com completely close um what we're calling kind of the climate control Gap so that all spaces and our schools um have climate control in them uh we've done you know great work thank you Charlie and his team at um um getting most of our uh learning spaces though not all of our common spaces and most buildings um with climate control but it's not um um Equitable everywhere and so we want to really look at that and uh sustainability is another initiative that's that's that's really important um both for the town and the school department and so we really want to better understand as we move forward um what kinds of things should we be considering so that um as we're doing upgrades and deferred maintenance projects that we know ahead of time what kinds of choices that we ought to be making and not just replacing kind for kind the other piece of the study would be you know space adequacy so we know that at the Lauren school um and other schools that that some of the core facilities were designed for a smaller number of sections um in the in the building and then when they expand and we start using other space spaces that weren't initially designed for classrooms for classrooms then it puts pressure on core facilities and so we want to think creatively but uh thoughtfully about you know what kinds of adjustments and modifications uh do we need to make in order to best suit our our needs today we saw some of that in the in in the high school um list over at greenow that there has been some requests to relook at spaces so when I say space adequacy that's really what we're looking for so so you know one of our high priorities for the upcoming year is to and this is a town School long-term capital plan these things are are things that would be um reviewed through a critical eye um as part of that Capital plan and then once we have that the other thing that you'll notice in our in our um deferred maintenance plan was that if we had funding for this um we wouldn't get that funding until May of this year and then we would need to um commission a study which would take some work to develop an RFP um and then the study would happen next year but wouldn't happen in time for the CIP cycle for the following year for 27 so the soonest that we could incorporate um funding requests for these items that would be in this study would be fy2 eight so as we were thinking about the relationship between what was feasible and practical for um conducting the long-term study and then how to and when we would then be able to take that information and incorporated into um a this this plan we we we did not include money for things like climate control gender inclusion Etc into until 28 so that was our thinking and that's why you see some of the modifications here we also tried to be frugal with the taxpayer dollar you know and that's why uh when Joe took a deep dive into rle we were initially last year thinking replacing all the flooring but why replace flooring that's imp perfectly good shape another example of of that is that as we looked at the money that was set aside in Lawrence to replace all ceilings all ceilings don't need to be replaced and this was pointed out at our last meeting and so what Charlie did is he said okay this is a better model we replace all of the um tiling ceiling tiling um in certain core spaces and then we repurpose the good tiles in other areas that may have a stained tile here and there um so that you don't have discoloration or different colors of ceilings in the and I thought that was a really great way to approach that so we reduced the funding estimate for that again just just a quickie you meant Lincoln not Lawrence I'm sorry you said Lawrence but I think you meant Lincoln I did thank you L's L's L's yeah Lincoln sorry about that yes so I um that's why we wanted to go through the presentation we know it's a lot it's taken us a long time to really think through this and um a lot of time and effort and thought was put into it and we know it's a lot for you to take in because we have been working on this and working on this and working on this is and this is your first opportunity to see it so we're not offended by questions we know this is challenging um to kind of wrap your head around um and we don't have a lot of time so we've done our our level best to um to present it in uh the cleanest clearest way possible knowing that it it's a lot so I guess at this point we'll we'll take uh questions um from from the from the committee or or anybody else who's on the call also ask Mariah thank you um I have a question about some can you sorry um better hold on one second better is it better yeah okay sorry um so my question is to what extent is the revolving fund for food services available for this purpose which purpose for the purpose of repairs to our food service facilities yeah I think that's a great question Mariah um there isn't significant money I think the fund balance at the end of this year was about 700,000 which might sound like a lot but you want to maintain at least um 3 months worth of uh a balance in your in your budget and then what we did not include in this is is the smaller although it would be large for many of us things like you know um um appli what we would consider more Appliance related um items also the repair um and upgrade of some of the um um smaller servery items really what we're we're putting in the capital project under deferred maintenance are the things that are like infrastructure pieces um so just to clarify there isn't a ton of money um sitting in there at 700,000 um from the Food Service to be able to allocate and or fund this at this point in time if I could add to that because many people don't have perspective on Food Services since the state has been paying for Food Services we are in the uh black but prior to that food services was always in the red and was always um a problem so I would be very hesitant to spend any of that money except for like on small you know appliances or things like that uh to leave a a substantial balance because we have no clue whether the state will continue forever to do this or not I think it's a year-by-year thing to the best of my knowledge um Mariah did that answer your question because your hand is still up yes thank you okay thank you Caroline you're the next one on my list thanks um thank you this is great and super interesting um and I thought the black and the blue was really helpful and clear um so I have a couple I have a couple questions that I think go together so I'll I think I'll just ask them um and some of this might just be because this is my this is new to me as a school Committee Member although I sort of jumped into this sometimes through advisory so where it's now October of fy2 five and I think the first sheet that showed so much already done or that was maybe just this well was the project update FY 25 so those were things that were done in the summer and then we have the black and blue list that has the things from FY 25 that weren't done and they're now in an FY 26 column um is that just sort of semantics or basically like what happens between now and so what happens to school and it's very difficult to do a painting of a classroom during the school year to do many of the items that are on there we have like why Charlie or someone was talking about vacation time exactly yeah and and I was thinking about also just the sort of priority things and I wanted to confirm what I heard that it sounded like the uh dishwasher oven and another oven that the cafeteria stuff feels more immediate to staff and those things are potential to do during a vacation time uh they they certainly could be um what we were um thinking that would be done in the summertime some of it and I think Charlie or Joe can chime in my understanding is that the some of the work that has to be done at Hayes requires electrical work to be done so we would need to not we need to have access to the kitchen longer than a break but super essential and not um it we tried to think about it like not not spending money that we'd have to spend again so the things that we put in in 26 are things that would have to be done either way and even with the study it wouldn't have um a negative impact on whatever we learn from there either way this would have to be done yeah okay no that's clear and again it's more just um my question isn't sort of like why aren't you doing this it's confirming that that's that it so most of this happens in the summer most of except for Baldwin and that's why we chose in Charlie's um part of the report we we feel like all of Baldwin can be done in 25 so that's why it's not showing up on the 26 deferred maintenance because what we thought we could complete I think is is that's true Charlie right what I'm saying is um did he leave yes okay yeah that all that totally makes sense and it's really just a sort of confirmation of my understanding thank you and and then the reason I'm guessing that you don't get to everything is just person power uh person power contractors it's called the Su everybody's firing every contractor so yeah and then I do have I have one other question that goes back to conversation um which I won't get into here from the that happened at the Pierce SBC meeting where you were saying I thought Charlie that if you don't spend your money you can't roll it over is that a different bucket that that's operating money yes okay so there's there's the CIP and then there's the repair and maintenance budget they're two separate even though this is deferred y it's okay that's thank you that's the confusion because that's where it shows up in both places thank you so much thank you uh Carol can hear you car thank you okay sorry about that thank you I and I appreciate even though we've given you two years of funds that you want to um that that you want to revisit some of the decisions that were made last year especially now that you have Joe so I I do get that um so I just have a couple comments one is sort of an aside I'm interested in what you were saying Susan about food service and taking a look at it and the aside is I do recall on the Pierce project one of the major value engineering things was changing and I'm going to forget the details but you took away a type of ventilation so you'd no longer be able to have a flat top in the kitchen and um I remember raising I I think that's what it was it was something like $500,000 in a ve and I'm just concerned that if food service is now reconsidering what they're going to be needing that that value engineering decision should be looked at quickly because I'd hate to see the schools come back looking for Capital money to Retro it'sit something that was just built if the standards are changing so that's just a a heads up um I think we can take a look at that I think that's important but I do know that Sasha has gone over indepth okay Architects however let you know sometimes things get lost and my memory is not the best I'm I'm G to be real clear on this one okay my memory is not the best um I do believe that that for purposes of reallocation we should be looking or you should be looking at funds differently for where project and work is 100% complete and where it isn't so the $20,000 left at Baker after you fully completed everything that was in the budget for FY 25 is 20,000 that's available there though I would say that 15,00 ,000 of it should be applied to the um carpeting work that was already scheduled for fiscal year 26 that um we know is going to cost more than the $33,000 that was allocated I wouldn't consider that part of the existing bucket um I would say similarly to that the link in school we're showing right now um $550,000 for the second and third floor unspent but the work's only 25% done if you indulge me I'd love to S Suggest send you some alternative ways of formatting this analysis that I know is the way I would approach it on the capital subcommittee I'm not going to try and talk it through now but if you'd be open to it I'd love to play some games to show some ways that we could also be looking at it that would be more akin to how we would be looking at it at the AC and how we'd be separating out a true variance and cost a true you know something that hasn't been completed versus something that's new Ander I'm sorry I didn't mean to cough on everybody's I'm offering that to Susan and Joe and Charlie um a a marked up spreadsheet with some alternative ways of formatting it um I don't know I I'll defer to sus and and and we can set it up uh anyway anybody likes I I think for us um the formatting that we have here serves a you know a purpose that the three of us in our teams understand what work we need to do um and we tried to balance it with the wishes of town meeting AC um and others to to honor what you had asked us to do so although there there certainly can be a much more compli complex way to do it um we when you start moving things around we have less and less understanding about what is here and and and what it means so I I think for the moment um uh I would prefer that we we at least from a starting Place go through the process using what we know so that we can explain it when we start moving everything around to suit one party's needs sometimes it um it it makes it less understandable to other people so so um that's what I would say uh okay I I will tell you what I'm gonna reformat it anyways because I know you did last year and caused us confusion Carol and we're the ones that had to sit here today and try to figure out what does all this mean um and so so we appreciate um uh that everybody has a different way that they they'd like data um what I think is most important from my perspective is that Charlie team and Joe's team um really understands with some measure of clarity what it is we're doing and why um without moving things around too much at this particular point that I'm not saying no or never or whatever and have a conversation but in terms of we know how to present this and we know exactly what it means right now my fear is changing it up too much would then cause us to have to rethink everything that we have spent okay Str well I I will tell you last year the capital subcommittee in the AC was really thinking that if you did have surpluses at a particular School your next look would be another project that you would put out in the future for that school so for instance at Baker As I said you've got $20,000 left I think the first that the first 15 of their 20,000 I would I would hope you'd use you'd allocate towards the carpeting far more in our request for Baker than was left over and then we have other identified needs next year we're going to have even other things because things will wear out at a rate that we didn't expect it and um there'll be side effects and consequences of of wear and tear that we couldn't uh um foresee and so every year there there's going to be some adjustments and we can't nail it down by every single school it just in in practice it doesn't it doesn't work the way as neatly as um advisory would like it to so okay um I'm sorry are you finished uh Carol yes I was just saying okay with my M my microphone on instead of off okay all right I really appreciate thank you Susan I really appreciate you explaining how you think about these things um and so I had one more thing to try to figure out how you're thinking about it just so I can be brought up to date I see Baker's feasibility study and um because I haven't been around yet for the beginning of a project I wanted to hear your thinking about why that's in fiscal year 30 um you know I certainly wouldn't want it to be any later but why is it not any earlier what are the things that we um weigh when we try to decide when we're going to start the feasibility study thank you um so I I think perhaps I I don't know the entire history of you want me to and so I would I was going to say I would defer uh answering that question to maybe Helen or somebody who's been here longer yeah sure so I think you know we have to look at the town's capacity to Bor the town's ability um and we're coming off of a lot of projects recently because of the increase of our population that had to get done um so far Baker schools seems to be somewhat um uh what's the word balanced in terms of increase I think the population's down from its High um so we are hoping to be able to to wait until 30 that will give us enough time to finish Pierce give some leeway you know two years to to for the people in town to breathe you know and not have another you know override the 2 million6 would be part of I imagine um the CIP not as part of um an override and that would help us to know what we're really talking about at Baker um so that's sort of my thinking it's the way that we've done other projects uh sometimes they get moved up and sometimes they get moved out further I remember with rle I when I was first on the school committee I thought oh by the time my daughters in fourth or fifth grade unco will be done I think she was at the high school or had graduated by the time it had gotten done so you know a lot of it is msba we would probably want to get msba U partnership that takes time so there's a lot of pieces that go into it I think what you see here is a placeholder because we know that it was last done it would be our older school and is the one that would need a an upgrade um what that upgrade would be exactly I can't tell you today but that's what we would uh be looking for to to get money to to look at that that's super helpful and of course I'm not at all challenging that that needs to be done I I would love to see it done um you know fiscal year 30 is great to see that done um and it's just helpful one other thing yeah with msba we have been incredibly fortunate with them partnering with us usually on the first time that we've asked for money um that didn't happen with Ridley but with all the others right I remember that part yeah yeah and so we don't know what will be in the pipeline in um well uh 20 30 we'd have to go out to msba we can't even go and ask them for money until we finished with peers that's the other piece in all of this so okay that that's just you can't ask for money for construction not for feasibility for feasibility we can do it on our own the feasibility we may or may not get reimbursed for that I don't that part I don't remember so how what percentage are you sure that that's even year 30 are you saying that that's a placeholder right now and something that we're going to still decide whether it even begins that there but that that would be my sense I think in the next year or two we'll know better what and I think that's why we're putting money into Baker it's at least a half a million dollars I think for next year to fix up some of the classrooms things that need to happen the flooring the painting um yeah what I'm listening to to you for is sort of how you go about thinking about the decision so I did hear you at one point say that you know two-year break would be um helpful um so it's just helping me um get up to speed as we need to advocate for that to happen um sooner or later thank you I think also one thing I would add is that um seeing the impact of Hancock Village which has not had a significant impact on our so far be important piece so when you look at Baker as the oldest school it's like are you talking about renovation or actually renovation and expansion and that would matter and I think one of the one of our hopes would be that if we can get funding for the long-term capital plan we'll have a better sense of what Baker's needs are if it's it renovation so you know um so I think that will help us too to be able to assess you know when when it's when it's time to uh invest a significant amount of money more than what deferred maintenance would be right for that truly the definition of feasibility right there right yeah yeah okay anything else Sarah I guess not uh Carolyn thanks um just wanted to confirm my understanding of a process question that I think got mentioned but again just want to confirm is it correct that now because of a vote a town meeting and you'd think I would know this that where I'm looking at the the the plan the hope the the black and blue list um that any changes in allocations that staff would like to make has to will be going through some kind of approval process yes yes so uh and I talked to Melissa um about this as well to make sure that um I'm I'm able to advise um correctly so for what we're proposing for FY 26 um we we need to go to the school committee and um get their approval and then we go to the board of Selectmen and they notify advisory Comm of the changes that's for the Deferred maintenance component of CIP which is not our full CIP ises that is that clear uh I think so I think what I'm if if if what you just said encompasses what I'm gonna say now let's say next summer comes and someone says you know what instead of uh doing the classroom cabinet mil work repair second and third floor at Lincoln let's take $40,000 and do you you just cut out at least for me yeah Carolyn Carolyn sorry can you hear me now yes sorry my earbuds died um I was asking whether if you decide you'd rather take some chunk of money and spend it something in a way that's different from this list is that a decision that just gets made internally among staff or is that a decision that has to go through an approval process a change in in decisions about spending I'm sorry I'll go away from this vacuum um I I think you ex I think what we're saying is the same thing your understanding is correct so that's why we bring this here um there's things that are going to shift and some outside of categories and some within and we're just trying to be transparent and we're also trying to give you the best estimates that we have yeah so um so we we're bringing this forward so you're going to do two votes tonight one is is the process of modifying what has been approved for fun fing already I.E the Deferred maintenance that's before you and that process is it goes to the school committee and then we go to the board of Select when we need the approval of both for the other items that are like um uh Betsy if you can go to the the big CIP right that includes classroom capacity furniture and fixtures and the long-term capital plan there is no existing funding for that so what we would be recommending uh on that hopefully if you all agree um is to move forward with a funding request for classroom capacity FFN and the study and that would go through a different process because there's yeah does that help it it does but my question thank you for explaining my question has more to do with let's say it's it's July 15 2025 and you decide you want to spend some of this money a different way are able to just make that decision okay thank you it still has to go okay process yep each time if we're going to spend the money that's allocated differently um then we have to go through the same process thank you yeah okay um I see Carla B's hand up and I think Mariah has a question and then I'm hoping we we can get to a possible motion and a vote thank you Helen this I I hope is a straightforward question what is the the useful life expectancy of um the dishwasher that you're considering for Baker and the reason I'm asking that is I'm looking at the um definition of a CIP project and um it talks about uh um a capital Improvement project is any project that improves or adds to the town's infrastructure has a substantial useful life and costs over $25,000 and yeah I don't know the exact but I would say 10 to 20 years Joe I mean do you do you have a sense of that I I've never replaced a dishwasher very often in my career and I've been doing this for 35 years so they have a long life if you maintain them of course and just as a followup you know when the when the on the town side of the budget say when DPW needs a a new car or somebody they need a new copying machine in town hall and that doesn't come out of the CIP that comes out of the capital bucket in the operating budget and so do the does the school budget have something similar or is it just Personnel supplies and um uh uh Services well we have our repair and maintenance budget yeah a lot of repair and maintenance on the school however is in the town budget not in the school department budget so Charlie has Charlie's budget includes repair and maintenance for the schools so you won't see it called out in a budget that's presented by the school department because Charlie's presenting it on our behalf however we do have money to fix our copers in our budget um as well as you know uh kils and other such things that doesn't come out of Charlie's budget but if you need a new copier that comes out of our budget yeah that comes out of the school department budget and we budget for that separately and we lease them here in Brooklyn okay and then so so do that's that's absolutely correct and a lot of stuff that the DPW has that is they have a a lease and then purchase project but I I'm getting back to I'm sort of scratching my head over how and we're not talking about the repair or the maintenance of the dishwasher at Baker we're talking about a new one so yeah and this is an industrial strength dishwasher because we're planning on using all dishes now and not not having um disposable stuff I I understand all of that and so what I'm wondering is whether when it it comes time to to discuss this as a CIP purchase um there wouldn't be a question of whether the um policy and definition of a CIP project that are currently used um would not need to be amended that's all okay thank you um Mariah you had a question and then I think I don't see anybody else having their hand up yes can you hear me okay now yes okay great my question was someone had um mentioned to me about the Lawrence School front door walk I don't know what you describe it the concrete planks that are in front of the front door and I was wondering um and I guess this is a question for Susan and Joe if you and principal Bello had discussed that area and or Andor with Charlie and um if that came into the discussion so I didn't see it presented anywhere tonight um the three of us did talk about that um and and Charlie uh informed us that that was a DPW um item not a public building item right can you speak more about that Charlie I I'm not sure well I I still wanted to go down I don't think I'm gonna make it this week but I still want to go down and look at it um I Heard it it might be created by the water coming off the building so I just want to see it put some eyes on it okay so if if it's if there's a problem then it would get slotted into the DPW CIP for whatever repairs need to happen there yes something okay is it a is it does it become icy in the winter are you asking me yeah you you're Lauren's parent yeah but I have no idea and I hadn't noticed it someone else mentioned it to me so but it just popped into my head I thought it might have come up today all right yeah well thank you for bringing it up sounds like Charlie's going to check it out together with Joe and talk with d our friends in DPW and see where what what the story is but at this point I think we need to move forward with our um can I make one last comment Helen maybe I just want to point out that the Lawrence locker room project was not part of the fiscal year 26 uh money that was funded that has been moved forward from fiscal year 27 so um you might consider that a blue instead of a black because that was not previously funded that $250,000 so correct me and when you're looking at your your your spreadsheet was the boys locker room initially for that amount the boy locker room for Lawrence was 250,000 in 27 fiscal year 27 it was not part of the fiscal year 26 there wasn't part of uh or this year's we moved it uh we Joe moved it up based on um the needs there so yes we can change that to Blue it was in the plan last year um but it's been changed a year so maybe we can maybe we leave the item black but we put the dollar amount in blue just so that yeah I mean it's so but it's a change from the boys to the girls is what I'm trying to say it's a change from the boys to the girls but the whole concept of converting a locker room into a classroom for 250,000 is not something that the other parts of town have said oh yeah we agree with that let's spend $250,000 on that so it's not it's not existing thing that was approved as part of the if if black is to connotate things that part of the fiscal year 26 so I'll take that Amendment um and we'll put that in blue for the school committee but I would like to move that was all you had to say right Carol Helen before you move can I can I just make one comment sure I was just gonna say one last thing the only other thing I was going to recommend is for your long range plan of 400,000 you might want to break that out into different plans because you have a really big bucket of things that you want to plan for that's I think that we hopefully will have one company that has that capacity to do those things and to help us so I'm not sure that it needs to necessarily I think that we could we can determine if it needs to be broken out but all of it towards a capital um Mariah what what did you want to say I was gonna say that when we vote tonight I'm going to abstain and I want to explain why and part of it is really or the main issue is for me is not being able to follow along from last year to this year and not being able to have the full conversation about what things are gone and why and understand some of what Susan was saying about for example kitchens have now all disappeared because it's part of this long-term capital plan but I I feel a little bit uncomfortable about not having had that chance to understand last year to this year and I feel a little bit uncomfortable about completely zeroing some of those things out when we think they're going to have some sort of a future um on the on the Deferred maintenance so so that's my reasoning for abstaining and it's not to minimize the amount of work that's done it's just because my brain is not fully understanding what I would be voting on at this point and how it relates to what we've previously discussed okay um well let's and I'm sorry I'm gonna just ask one clarifying question um with appreciation for for Mariah being forthright about need to understand everything so to piggy back on what Carol just clarified that um maybe um sorry can we see the black and blue slide I'm looking at it in my hand in black and white so the the the um locker room conversion so that's a $250,000 for FY it wasn't so if it's blue if that's actually new FY 26 money then does that change the funds remaining from fy2 deferred maintenance and the FY 26 allocation in other words h I'm sorry I'm trying to sort of just follow on the the point that Carol made that something changed there okay was two was whether it was boys or girls was there $250,000 allocated for a locker room to classroom change at Lawrence in FY 25 no no it's not okay so if it's now blue and and I and I support prioritizing these kinds of you know if if Lawrence is overcrowded I've certainly experien that um at the baker school so this is not a question about the project itself or the value of it but it is it I am so is it correct then that the funds remaining would go would change and the FY 26 would change the only thing that changes is that because of the circumstances right now students having um some of their services delivered in hallways at Lawrence that we would like to give a more private and appropriate space the only space that that can be done fine I'm not as I just said exp that with my own children fin I just so so when when we put the plan last year to Mariah's Point together this item was scheduled to take place in FY 27 and what Carol is saying is now we've moved it to 26 and so it should be blued not because it wasn't asked for but it wasn't asked for within the time frame of the initial funding got it yeah but so then what I guess maybe I'm not being clear then down on the the bottom where yep do those subtotals change yes yes okayed okay thank you and so I'm wondering whether the motion should reflect that change yes absolutely yes thank you and to be clear again Susan I actually I I I I was one of my questions was going to to be to support that as a priority um I'm I think that if we have kids in hallways we need to prioritize um getting them into something that resembles a room so thank you for for moving it forward in time I just wanted to to make sure that our motion reflected a a shift there if necessary thank you can I just ask one other question locker rooms don't have windows are you allowed by code to have a windowless classroom these are not full classrooms there there's smaller learning spaces that would have students maybe maybe up to five or six um but right now they're in they're they're providing the services in hallways and we think it would be um it's not ideal I mean if we could have we could have it someplace else that was available we certainly would but it doesn't seem to be another option right now and I think we get into private concerns Carol that if I recall back in 2016 is Helen might remember they there might have even have been an OCR complaint related to Children receiving services in hallways at Baker there was yeah um okay I I hear what Mariah's saying I understand what you want Mariah but and maybe some of that can be presented um ahead of our vote at the school committee yeah I imagine that's the case um and I probably could follow up with Susan and Joe with like an email with three questions in an hour or two it's just like this moment in time I'm I need that I don't have the info that I would yeah that's all I'm sure it'll all work out before we have a full school committee vote because I we do we do have a Time concern here and do we know what we want to have at least for next year I hear what you're saying let's let's you know we're we're all new at this let's get this through this year and next year we'll do better well but this is going to full school committee anyway right on the 30th yeah yeah this the first fight yep there's yeah there's time between now and then but it does have to get to Melissa by our school committee meeting whenever it is right now next week um okay so I will make the motion that we approve the CIP request for FY 26 with the changes that were noted there's there's if you're gonna be consistent Helen there's another change you need to make for hay that Library carpet replacement was also moved up from fiscal year 27 so that's blue also and what and what school for hay I mean I I'm just doing this on the fly but there's a bunch of things that were moved up from from out let's I hear you let's not do it on the Fly let's vote what we have here and make sure that everything is adjusted for our school committee meeting Susan if that's okay with you and um Joe so that it reflects what's moved up what isn't moved up um and but I I do need us to to move I would like to move the the one that we know uh the Lawrence School classroom and I guess uh let's hold off on the rest and make sure that you have them all for our school committee meeting okay Joe yes I'm taking notes so I'll I'll okay excellent thank you you're welcome so the bottom number will CH well not the bottom number doesn't change it's what's in the prior plan and what's in the uploaded plan yes who's ask that was just me I'm sorry Helen um so Susan has two votes which I think is helpful one is the vote on the changes to this deferred maintenance so that this then can be presented to the select board for them to notify the advisory committee so that's sort of one vote and then the second vote is on the CIP itself do you have those actual that actual language um yes he I'm sorry it's right in her cover memo I should have pulled that up here okay thank you to this one here that will add the phrase about um you know amendments to reflect the change to the Lawrence School um plan okay for the first motion so uh yeah let's take the first Mo motion first um I'll move to approve the modifications made to the Deferred maintenance project allocations recommended by the administration is that right that's right yes and then just with some language including changes discussed at the meeting I.E Lawrence School uh locker room something like bet locker room being converted to a classroom uh okay do I have a need to see can we go back and forth can you to go back and forth I need to see people to be able to yeah great um so I made the motion does somebody want to Second it I'll second it thank you and I'll call the role um Sarah yes Carolyn yes and Mariah abstain excellent okay now let's go back to the second you need to vote oh and I vote Yes so sorry thank you thank you for keeping me honest uh best if you can go back to I'll move that we approve the FY 26 School Capital Improvement plan recommended by the administration in the amount of a million 236 I'm sorry 236 948 and now can we go back to seeing people thank you okay thank you Carolyn so Carolyn how do you vote Yes and Sarah yes and Mariah abstain okay and the chair votes yes okay I think we did a fairly decent job of getting through that we still have new business and old business does anybody have new business I'm not going to wait more than two seconds sorry guys um does anybody have old business not hearing any um I want to thank everybody because this was a hard meeting to get through all this stuff and thank uh Charlie Susan and Joe for putting this together working together collaboratively to really start to get this in a in a manner that like it I mean it may take more next year will be different uh but I think we're we're really on our way to understanding and getting the CIP to meet the needs that we have so uh oh don't we have to vote the other do we have to vote the classroom capacity or that we that's in the vote Carol that's in the vote point2 yeah that so the 1 point two was for classroom capacity FFN and um and the study the longterm capital those three com wasn't that what you were voting on before was the CIP CP is not just deferred maintenance it's the entire document right yeah that's right that's why I I don't think we took that vote did we I don't think so one point okay so when I met with Melissa about how to structure the vote this is what this is what we came to so the if you add 761 948 75,4 it comes to the 1.2 that you just voted that is 1,236 n48 so it's the unfunded portion of the CIP we're not voting to move forward with the Deferred maintenance because that's a different process now oh I because they put that all together as one number for the over the five four years or something is that what you're saying the vote last year at town meeting was for um two years worth of funding so we that funding again we asked we follow a different process to modify the request I see the appropriation is already been made by town meeting okay all right I know it's confusing it's been I mean as Melissa said to me earlier today we're this is Uncharted Territory and you know again I certainly appreciate the feedback it's it it it's not been um easy for any of us and so you know we'll we'll take your input like we always do and um we know what how to how to treat things so again when we were identifying what was Black it was whether it was on the list or not but I think it's a point well taken you know if we move from one year that was outside of 25 and 26 then make that blue too so that's totally fair um it's a different way than we were thinking about it but it totally makes sense when explained that way so we'll just we'll make those modifications the other thing I also want to say um is that maybe it's not urgent that we approve the Deferred maintenance vote at today's meeting because that doesn't need to go to Melissa it needs to go to the school board and then the board of Selectmen so maybe we we iterate this in at the when's when's our next meeting Howen or Betsy are they Capital subcommittee yeah uh we have a nove December 4th say it again December 4th so we can make these these adjustments and you can vote that that to bring before the board of Selectmen at the next meeting I mean I I'm just saying if people are feeling pressured it certainly wasn't our intent um to to confuse people and make people feel pressure because we're not going to be doing any of that until next summer exactly so I I don't want anybody to feel pressured um and it sounds like Mariah certainly feels that way unless Charlie needs to get estimates well Susan you're asking for additional money in the for deferred maintenance which is What's called the mini CIP which is part of the CIP process so that you need to get to M you probably need to vote in order to get that to Melissa don't you tiet item Susan I don't think you should worry about me I'm sure I voted my conscience and I'm sure it'll get sorted out by the 30th and we can proceed a pace so don't worry about it let's just end tonight's meeting okay all right so I guess I guess we're done um I and we we'll hopefully make it clear at the school committee meeting what exactly we have to vote uh and what has already been voted and just needs to go to the slack board I heard what you're saying Susan but I also heard what um Carol's saying that they haven't given up control of this is that correct advisor no what I'm saying is it looks like you want new money for deferred maintenance for fiscal year 26 you want money over and above what was approved last year no because it looks like you have an additional almost $600,000 in your updated plan if I'm reading it correctly so that new money request which is integrated fully in this reallocation that additional money would be part of the CIP that Melissa is putting together that needs to come to us in early December now Susan you're saying no that's not true you know what I'm be wrong yeah um according to again I I vetted this through the town to make sure that I was presenting the votes to you correctly um I can you know so I vetted this through Melissa and she suggested that this is this was part of this process and the vote was taken at town meeting that we could make adjustments and we can spend money on other things but that we have to go through this re-approval process that's how the town meeting voted because the money I'm just saying um just to be clear the monies that were appropriated in fy2 that weren't spent and the monies for FY 26 are basically one lump of money one lump of money but we we've separated it out what we did spend and what's left over I mean what's what's left over and the new money yes and the part that's left over we have to go to the select board to get the approval to use it and the part that's new we have to go through the CIP process which is how the votes are separated right now does that is is a reallocation we're not asking right yeah we're not asking for any more money than town meeting approved I see for deferred maintenance we're 594 is is just updated reallocation re a reallocation of $595,000 rather than new money correct correct okay yeah it's good that we talk about it because you know um it's important to have Clarity but I I I I did uh spend quite a bit of time all of us uh on the administrative side both town and school um reading and reading what was Pro you know ped making sure that things tied together and and this was our and this is the votes that are before you tonight you know I I'm sorry to make this more confusing but I think the 594 is the new money it isn't we already the money hel okay all right all right yeah all right I'm done are we good thank you I'm up goodbye better thank you