##VIDEO ID:enia5OH_A8I## the school building committee for the uh purposes of doing a feasibility study for the colonel Moses Parker Middle School um Chumps Tel media is live streaming this meeting and also recording this meeting for later viewing um you'll notice for the committee members that um the agenda has meeting minutes and public input as the next item on the agenda I just put that because I was setting up the uh agenda for future meetings so we won't have any meeting minutes to go over the this evening and I don't see anybody from the public here so we won't have any public input so um welcome and introductions and uh I will uh just give a brief overview of um why we're here so uh welcome all thank you all for coming uh the reason we're here the Tana Chum was invited to partner with the mass School building authority in conducting a feasibility study for a new Colonel MOS Parker Middle School I'd like to just read a uh quicker excerpt from um the letter that we received from them to give you an idea of uh what our um work will be so uh Dear Mr Cohen I am pleased to report that the board of the Massachusetts school building authority has voted to invite the town of chelsford to partner with the msba and conducting a feasibility study for the colonel Moses Parker Middle School the board's vote follows the town's time timely completion of all the requirements of the mba's eligib eligibility period uh just going to speak quickly about the um eligib eligibility period uh the work that was done prior to this initial feasibility study involved um uh submitting an initial compliance certification educational profile questionnaire online enrollment projections uh we had an enrollment meeting that was held a couple of months ago uh maintenance and capital planning information uh local vote authorization which was done in the Springtown meeting um the feasibility study agreement and the initiation of the school building committee um this school building committee here and I'll I'll ask everybody to introduce themselves in a few minutes but um this committee and its makeup is somewhat dictated by massachusett school building Authority in that they require a member that is uh mcppo certified uh for procurement purposes uh for the state local Chief Executive Officer school Committee Member superintendent of schools local official responsible for building maintenance representative of office authorized by law to construct school buildings School principal member knowledgeable and educational mission in function of facility local budget official are member of local finance committee members of the community with architecture engineering and or construction experience and various other reasons so we needed to meet those requirements to satisfy msba um for this committee we have done that this committee has been certified by the mass School building authority at this point so um to finish up um their letter she goes on to say I do want to emphasize that this invitation to partner on a feasibility study is not an approval of a project but is strictly an invitation to the town to work with msba to explore potential solutions to the problems that have been identified moving forward in the mba's process requires collaboration with the msba and communities that get ahead of the msba without msba approval will not be eligible for grant funding to qualify for any funding from the msba local communities must follow the msba statute regulations policies which require msba collaboration and approval at each step of the process during the feasibility study phase the town and the msba will partner pursuant to the terms of the feasibility study agreement to find the most fiscally responsible and educationally appropriate solution to the problems identified at the colonel Moses Parker Middle School the feasibility study which will be conducted pursuant to the mba's regulations and policies requires the town work to work with the msba on the procurement of an owner's project manager and designer which will help bring the town's feas ibility study to fruition and that last sentence is really um the the main work of the next few meetings is to get an OPM on board and a designer on board so having said all of that um I'd like to just move into introductions and um if it's okay with those online um I would start with uh Jim Clancy how about Christine Clancy oh there he is yeah there you are Jim thank you uh Jim just a brief introduction about yourself and such sure Pat and I don't know how clear coming to there the chop connection on zo's a little choppy so hopefully it's not choppy there no I am the chair of the plance committee in town um and have been for the past seven or so years um and I feel that seat as you mentioned in your introduction requires a member of the local finance committee personally I'm an attorney lived in town for many years actually only for four year only for five or six years of my entire life have I not lived in ch have we we have two young kids in in the school system and I myself went to park school for to hopefully bringing this to a successful conclusion okay thanks Jim Christine Clancy hi I'm Christine Clancy DPW director um and I'm also a resident of Chelmsford I've been with the DPW for almost three years um and the DPW working concurrently with the school system is responsible for maintenance of facilities so not only the you know the maintenance daytoday um but also the capital projects and um projects of you know this nature so excited to see um be part of this project and also you know as a resident um U see this project come to life and hopefully have a a student or child in the system uh go up the new Parker school thank you Christine uh Brandon Brandon Kelly I am a basically a lifelong resident of chumford uh I have two daughters who are in the chumford school system I also went through the chumpon school system and graduated from Chumps High School um I am also a facilities director for the T of Lincoln so bring a little bit of knowledge for that end j good evening everyone um my name is John suar I serve as town finance director um also serve as the chair of the capital planning committee and I also um I serve as an elected member of the town's planning board lifelong resident of chumford as well so I'm looking forward to seeing this project go forward thank you Brian hi Brian Curley director of facility services for the chumford schools I am not a resident of chumford but I do like coming here to work I have about 45 years in uh facilities management and uh I hope I can bring something to the table thank you Bri Joanna I'm Joanna Johnson Collins the director of business and finance for the chelwood public schools um I've been with um the chord public schools for about eight years now and look forward to helping the community with this project thank you Dennis y Dennis King I'm member of the school committee been on school committee now for eight years um also a high school teacher over about 36 years uh lifelong resident of CH as well I I went through the schools my kids went through the schools I went back through them when they weren't quite as old as they are now so I'm looking forward to see us kind to move forward with with new buildings thank you Josh how you doing Josh Black I'm the current principal of the Parker Middle School um it's a great school I grew up in chelmford as well product of the schools it is a great school but is in dire need of some uh the schools just being around other schools and seeing what is being built it's very exciting to be part of this project thanks Jos Matt hi uh my name is Matt Schweitzer I am uh currently the facilities manager for the DPW um uh been there for two years now a little over that uh I have about 30 years experience in the construction industry uh 20 of those as uh working for an architect and then about seven or eight of those uh working for an OPM uh I've worked on a lot of schools in the past so hopefully I can lend some of those uh knowledge gained from those experiences to the process excellent thank you than you Paul hi I'm Paul Cohen Town manager uh first I want to thank thank everybody for stepping forward and agreeing to serve uh on the school building committee um I myself personally I'm not a chord resident although I think I spend more of my awake time in chelsford than in any other community given that my work and also my mother lives in town and have basically in town six to seven days a week um I now in my 36th year of Municipal Administration in in basically Eastern Massachusetts communities um it's started back almost about almost 30 some odd years ago 34 so on the town of millville's elementary school project where they actually built an elementary school one of the first ones that they had ever built obviously under the msba uh in a little town of 2 200 people which has since then has actually had a revamp um and I think that's really what What U inspires me at this effort is it this literally is a generational effort by the community the last building committee Pat chaired was over almost approximately 20 years ago and as we all know the last new school that was constructed in the community is now over 50 years ago and so this really is a significant Monumental effort uh and I look forward to working with everyone uh in the months and years ahead to uh bring this to fruition thank you well Dr Lang hi uh my name is Jay Lang I am the superintendent schools here in chelp uh it's my 10th year here came in 2015 um have had a great experience in uh Chels although I do not live here I've always had close ties and friends and family that have so I spent a a good deal of my upbringing in chel as well um chelsford is a great school system um very supportive Town very supportive um Community town meeting you know right down the line I think people are very vested in in the education uh that we offer in the school system um in my prior work uh in a in the L schools I had the opportunity to work with the msba on several projects elementary schools Middle School builds so I'm very familiar with working with the msba things have changed uh quite a bit working with the msba over the last number of years but um it's a great opportunity I think for the community to look at a potential new school building project and have a significant portion of that uh funding be paid by uh the state so I think anytime you have an opportunity to work with uh the state as a partner in the project um and have a kind of a cier it's certainly have vantages to the community but we're very excited about this um look forward to working with this committee and um seeing the work forward over the next number of years thank you Dr Lang um my name is Patrick Maloney I'll be serving as the chair of this committee um my history with the T of Cher um I've been a longtime resident moved here in 1970 um started fifth grade in bam school which was a new school at the time um graduated uh chumpon High School in 79 which was still a relatively new school so I benefited from new schools as a student here in Chelmsford when I was younger uh and U much like somebody else um but for a few years in the 80s I've been here since 1970 uh when it came time for um for us to have kids um we came back to chelsford um for the same reasons that my parents came here and I'm hoping that my kids come back and can afford to get back here and uh raise their kids here in chelsford so uh my um history of work in the town of chelsford uh goes back to the late 90s when I got involved with a um School building project we were looking for a new high school at the time we put forward a couple of proposals to the town in the 104 and $110 million range which were shot down uh we went on further to that and um through a lot of committee work from uh various people in town we got an approval for $32 million to go and work on the middle and upper schools here in chelsford so that's the last major Capital project that was done here and it got approved in 2004 oh and lo and behold rers where we're about to take off msba puts a moratorium on funding so the town decided to go to loan um we started out that way but uh there were some of us in town that weren't going to take no for an answer so through some lobbying and and many efforts from Dr mosa the superintendent at the time Bernie Lynch myself and various other people in town we were able to get the town uh to get um msba in the state to reimburse us $17 million um for that project but that is the last major Capital project here in town so um Paul mentioned the high school is uh 51 years old um you know that's our newest building people still call it the the new high school it's 51 years old let that sink in so anyway um I've gone on since then I've worked on um various projects in town um fire stations um Town Halls projects uh country clubs various other things so I've been involved a long time I'm um honored to be sitting here today with the possibility of getting a new school um brought into chelsford so I'm willing to work hard hard hard and um so that's my background and uh the next item on the agenda is a project over overview but before we get to that I just want to jump down because I know John you have to leave so I wanted I'm sorry I was mistaken I had my head that it the meeting start at 6:30 and I had told you but I checked in it was actually 7 so I apologize for the mixup oh okay so you have a few minutes okay then we'll we'll go on to the next item so uh I just wanted to give a project overview and for this I'm mostly going to turn it over to Dr Lang I I gave everybody a brief idea you know what a feasibility study is so in essence what we're going to be doing here the work of this committee will be to um form a subcommittee to um pick an OPM and then once we have an OPM on board um we'll move into the designer selection process that's more driven by the state and msba at this point from what I know but um but we'll learn along the way and uh although I've worked with msba extensively in the past and I know Dr Lang has um things have changed over the years so this is it's some of it's new to all of us so um anyway having said that I will turn it over to Dr Lang for u a project overview sure so we actually have um three different options that we've been approved to look at with the msba this work actually started um many years back uh 2016 2017 when we engaged a firm to come in and do a facilities assessment for us to take stock of our kind of buildings to tell us um on two fronts we wanted some help in the short term because the town spends their own Capital funding each year to do some maintenance projects to the buildings um this year year I think we spent a little right around $6 million or so on capital projects um to keep our all Town facilities going so we want to make sure that over the course of the 10 years we're really putting forward projects in the right order and that made a lot of sense to maintain the buildings we had for the long term at the same time we also knew that we were going to be looking at a little bit of an enrollment increase in the schools and we're at capacity within our own school buildings so back at the time again this is 201617 um we also wanted as a district we were one of the only communities that didn't have full day kindergarten so we couldn't actually fit full day kindergarten into our schools without some additional capacity so we went to town meeting uh and actually bonded and funded the project on our own without going to the msba the addition of modular classrooms at each of the uh Four elementary schools these aren't your kind of old school modular of classrooms that they might think about it's actually just modu of construction and a module of building um so we added 22 classrooms about half were used um to help with full day kindig Goden implementation and the other half were uh to help for the next 10 years as far as student enrollment was concerned but we also knew even Beyond those classrooms our enrollment was going to continue to increase through the mid uh 2030s we're still projected to increase by 6 to 800 kids between now and 2035 so we're pretty much at capacity particularly at the elementary and the Middle School level of the district and we need some more um capacity going forward um about three or four years back we uh decided to put together an application to the msba thinking as a as a community if we could do one project because again funding is certainly going to be an issue for the community we could do upgrades of all eight of our facilities if we really um you know had the funding and the ability to do that but we knew we wanted to be strategic we wanted to figure out what would a singular project be that could accomplish the most benefit for the town both with new facility and also taking care of some of our enrollment needs and we originally thought about a new high school project so people will hear well what about the high school application that we submitted so we submitted that for a number of years the thought process at the time would be if we were able to build a new high school then our high school kids grades 9 to 12 would benefit from a new facility and our two middle schools could actually merge into the current High School which is the newest building in town um and then one of the ele uh one of the middle schools could come offline which likely would have been Parker and then McCarthy could have been like a fifth elementary school and that would have given us capacity at that level um we tried for four years and we just didn't get any traction with the state because um every sing year it's a competition for your building projects and the high school it is the newest building um in town in a 50-year-old building competing against some of the high schools that were going in annually which exceeded a 100 years um we just were not able to make a competitive argument there was nothing wrong with our application but when it just came to need we just weren't going to be in line so we actually stepped back I think after the fourth year and had a conversation with the msba and said you know we really do need to do a building in town we have these needs that are before us um kind of help us what would be uh a better thing to look at potentially and they said you certainly can keep applying for the high school but we don't know that it's necessarily going to go forward anytime soon um we had the firm that helped us with the facility assessment um come back in this was around 21 uh 22 to take a look again at the plan and figure out what could be maybe a second potential project that would have some widespread um benefit to the town and at that point in time we ultimately decided on Parker Middle School being the priority project we said it had to be one of the two middle schools because if we were going to build a new school in town and we could only do one um we have to be realistic when this goes forward to a town vote for funding if we were just going to build one brand new say Elementary School out of four that's only going to benefit 25% of the town it's highly unlikely we'd be able to get enough votes to be able to support that if only 25% of the Town benefiting from it if we did something at the middle school level with the whole town benefits from it that would have a better chance of potentially getting uh support townwide we took a look and said all right if we're going to do a Middle School uh what could be some possibilities to help us not only get a new middle school but also help us with our enrollment needs so that's when we put a statement of Interest into the msba and ultimately we um granted the ability to look at three um very discreete and different uh projects so the first project that we're going to look at during feasibility is just a one forone replacement of Parker middle school so that currently is a two- grade level configuration all of our kids in town go to Parker Middle School for grades five and six and then all the kids in town move up to McCarthy for grades seven and eight and then they go off to the high school so the first option we're going to look at is just a one forone replacement of Parker obviously it wouldn't include the modular of buildings because Parker has um 10 modular buildings in the in the space that are at the end of the useful life so this would be all new construction um it would be a great new school for two grade levels five and six but it would not help the um District at all as far as our enrollment increases particularly at the elementary school level the second option we're going to take a look at is a new potential grade 456 school so a three-g grade level school if we were to able to build a grade uh 456 School obviously the grade five and six students would benefit from a new building and townwide would benefit from that new building but we'd be able to take grade four out of the elementary schools and basically open up a 100 spaces because we have about 100 kids per grade level at the elementary and give or take a couple here or there um but that would be able to open up uh four or five classrooms at the elementary level to help those buildings have a longer life as far as enrollment is is required um that would be kind of a mid-range program um budget wise that'll be probably the pro the project that's in the middle funding wise and uh again would produce a new school all kids in town would benefit grades four five and six before they then went up to McCarthy for 78 um the third option that we're going to look at would be we kind of term like a mega middle school if if we actually built one new Middle School that was grades 5 to8 um and we were able to reconsolidate McCarthy and Parker under one umbrella Parker would then go offline because that's the school that's our priority but that would free up McCarthy to again potentially be a fifth elementary school so that project would have would address the uh the enrollment needs at the elementary level um but it would create a very large ele uh Middle School um approximately I don't have the number right in front of me 18 to 1900 students which is bigger than our high school um so from a scale perspective that's certainly going to in the end be the highest cost because you're looking at four grade levels of students as opposed to uh three but uh those are the three discrete projects that the msba approved us to look at and when we go through the process of hiring an owners project manager and then ultimately a designer and we have Community input sessions and we sat looking through the um the various options of what makes the most sense to us those are the three that we have to kind of work from ultimately with the OPM and the designer uh we come up with our preferred solution uh we'll have to work with the msba to make sure they're on board with that and ultimately we would Advance the project through schematic design and actually have renderings and an idea of where the facility would go how many students it would uh seat one of the things that actually I think was very beneficial to us this summer was when we did the enrollment certification with the msba uh we were certified for very good enrollments for the buildings um the school committee had had NASDAQ come in and do a longrange student enrollment projection for us we were able to bring that to the table when we had the discussion with the msba about the right size of the buildings to build with they're a partner and technically at this point uh even through this um feasibility study their uh approval rate is 52% so the the msba is actually paying 52% of the cost the town is paying 48% of the cost they want to make sure that we don't overbuilt they want to make sure that we don't underbuilt because then we'd be back at them too soon so you need to kind of rightsize the building but I'm very happy with the enrollments that we were uh allowed to include because they took into consideration and they don't always do this but they took into consideration our 10-year projected increase so that the three options we'd be looking at the just 56 the 456 or the 5 to8 all include the enrollments for the projection right up through the mid 2030s um so that was very good uh very good news for us um I think that kind of gives us just a little flavor of of kind of where we're going I know um a lot of people have been involved as we go um I think for the community it's going to be important to keep them in involved and informed as we go through this um through this process um I think this's a general excitement uh even within the building among you know families and and staff to to start this process and it's going to begin with bringing the onus project manager on board who's really going to be our representative at the table getting a designer and then I see the real work to figure out which of those three options will play out happening probably next fall uh when we come back to school in the fall is when we would have cont contracts with both firms and that's when we really start the Deep work of talking about which of those options make the most sense thank you Jay um so we we pretty much just covered the uh eligib eligibility period uh enrollment projections and certifications and the school design options so so our hope as Jay said is um you know we'll get an OPM on board um we did have a little curveball today that change some dates for us that I'll get into uh momentarily but um so we hope to have an OPM on um in the next uh couple of months and then uh have a designer on um uh by the end of the summer um is is what we're looking to do and then that as Jay said that would start the work of uh figuring out the various options and so on so to further our work we need to um put forth a um uh owner project manager selection committee which will be a subcommittee of this committee and again there is msba requirements for people on this committee so I've listed those um titles next to each of our names so that um it's clear that uh we are meeting the requirements from msba so this is the group that I put forward who I think um have experience with um uh construction and project management and such um and uh I would like to put this uh subcommittee forward for a uh for a vote of approval um so that we can go ahead and start that work so with that I would look for a motion to approve the uh owners's project manager selection subcommittee I'll make a motion to approve the owners project management selection subcommittee as presented second okay I have a second um any um discussion seeing none uh I need to um take a poll vote because we have a couple of people here on Zoom so uh Jim Clancy J N yes that's an i okay yes mat y Josh y Dennis hi Paul yes Tim yes Brandon John hi Ryan Joanna yes Jay yes and I am a yes so that takes care of that we have a subcommittee approved okay so on to um the uh timeline of what we're going to be working on on um so I had given everybody a timeline in the um agenda uh we were notified this morning and I've um given everybody a copy of the letter that we got from um msba this morning saying uh apologies but there's been a change to the town of chid's OPM procurement schedule so uh we were hoping to make it for the uh OPM panel meeting which is on April 7th uh msba only um does two of these meetings a month so we were hopeful we were we would be able to get in on April 7th um and we were pushing for that however we were notified this morning that we are now pushed out to the May 12th date um so I think our um talking with Dr Lang today I think our objective will be to maintain getting the RFS into msba and maybe even get the notification and um request for services out early so that we're in that Arena as other other communities are looking at opms the opms know that oh Chelson has a really good project coming too maybe I'll wait or something along those lines so we're still going to be aggressive but um I have put out um giv everybody the new dates uh and for this I'll try to NOA to J that can bring us up to speed a little bit better yeah so there and I forgot to mention this earlier there were actually um two things to to make note of when we started this process a year or so ago um the msba has a very prescribed timeline of when you move through the various stages so we were originally told to get through um eligibility the earliest we would go to the msba board for approval was the last meeting uh in February so they have a meeting at the end of February um we got all of our stages done much sooner than anticipated and town meeting appropriated the funding for the feasibility study much earlier in the process usually that's the last step we would take in the fall but we did that in the spring so we had all of our documentation into msba uh ahead of time it was there in September so um chelsford and three other communities um got invited in early so we actually had a uh msba board meeting in December instead of waiting to February and they allowed four buildings uh four communities to move into uh feasibility early the other 12 I believe are waiting until the February uh board meeting to be Advanced forward so we were very excited to be one of the four to move in quicker because it's going to let us kind of Hit the street early and be one of the uh front running districts uh we originally again as paded said uh slated to go for OPM approval at the April board meeting um we found out today that um we're going to get bumped to the May meeting uh it's not the end of the world it is only uh a month um when we actually look at the bidding process that the msba Lays out for us it's very tight um so there's a advertisement your proposals are due in two weeks um we then have two weeks to review and get information to the msba so I think and I I believe we agree if we actually maintain the regular original posting date that we were going to then the other two communities that are going to move forward will be out there advertising we would also be out there advertising so districts U firms would know that we're looking for an OPM at the same time we can relx our timeline a little bit for the proposals to come in so instead of a two-e turnaround we can give them an extra week which is more custom to do a three-week turn around and then we can also add a week of review and interviews so that we're not quite so crunched uh either and still get our information into the msba to be able to um make that may meeting so in the end I think if we're actually advertising at the same time we originally thought we were going to we're not going to be at a competitive disadvantage firms are actually going to have an extra week of so to be able to um write their appliation for us so that could also uh help and we're not going to be quite so rushed doing the um the reviews the rankings the interviews and ultimately making the selection to move forward to the msba um so basically we would just be bumping out our timeline on the receip of the applications and the review by about a twoe time period but we would still maintain that um advertisement of um of February 5th so that we're going out uh originally with the other groups and I think that would still work for us y agreed agreed okay um so that uh covers the timeline and selection process um offline I'll probably send a note out to the uh OPM selection committee um just to start that process so I don't know that we need to get into that tonight but um I'll probably grab each year as we're walking out the door and just find out what your time availability is and then we can set something up from there so um everybody should have uh received uh a copy of um Jay's draft request for services for the OPM and um so that's the next item for discussion so if anybody has anything related to the review of the uh request for services for the OPM that uh Dr Lang has put together Ju Just on that the msba again has a pretty prescribed document that they want you to use and we just fill in Chumps specific information into the document um so what I did is I took information that we received from the statement of Interest I took information that we received from the invitation into feasibility and basically just put the um chel specific information into the format um it's a standard format that the msba uses okay so does anybody have anything uh right out of the gate that we need to talk about um I know one of the there there's a few things that I've grabbed like along the way like the first paragraph We need to take out school project and a couple of those types of things um I think we need to work in the next few days on the um oh I did you did okay yeah um so we need to um submit um a uh project uh range so um in the uh request for services for the OPM so it's a total construction cost project range which we're sitting here talking about three totally different projects so it can only be ar range it'll have to be as best guess as what we can and U I had stoed looking at it but Michel Lang has done some work on that the feedback we got from the msba was this is preliminary um obviously uh we have three very different projects that we're looking at what they advise us to do is look at their historical um data they have like a site on their site that you can look and see um current project projects that are underway um projects that are currently bid so what I ended up doing was taking a combination of elementary and middle schools that had a similar student size um because I'm going to project a similar square footage because it all works off the student counts and came up with um basically a range from On The Low End 115 million to a high end of 185 million now I had to actually go up into some of the high school projects uh because most middle schools in the state don't have an 18 to 18 to 1900 um enrollment you had to get into the high schools to kind of get a sense of what those construction costs are but construction costs of a high school is significantly higher than there are of an elementary and a middle school because of the type of spaces that they have but um they had advised also this is just arranged to give the opms a sense of the potential scale that they would be working from so um that's what I had kind of plugged in as a tenant of 115 to 185 first glance that's very sensible to me I don't know if there's any comment to that anybody no okay um is that today's dollars or is that F that future for when constru you're going to actually do the construction that was based on actual just projects that were awarded so that doesn't consider like two years down the line okay so that's that's basically today's dollars not the construction dollars recently awarded contract you just a want perception out there that you know where're you people are going to think oh the most this would ever cost is 185 but it's actually oh yeah I mean all bets are off when it comes to exact we saw what happened to the market a few years ago and yeah and and you've just heard the discussion this is purely a guess on our part because it's such a wide ranging Myriad of projects and such so uh that's the best we can do and um uh one thing is for sure when we complete this feasibility study we will have all that pertinent information and have it pinned down and accurate cost estimates and and enough planning done to U put a firm number on the the cost but uh um and for those people again you know you're hearing these numbers of 115 million to 185 million please keep in mind that we're looking at 52% of reimbursement if we act before the state does something crazy and put moratorium on again or something like that so anyway um uh I saw the square footage at 109 300 I always had it at 104 but is that that's just gross is that Brian is that the number that you guys are using these days for msba purposes did your number include the modul or no no 104 was the was the base school so so the 109 300 includes the modules there I'm guessing that might be I'm guessing that's what it was because that was from the um the facility assessment we did that was the square footage that they had identified oh okay it says not including though in your in your thing 1993 ft not including modular classrooms yeah the 1093 it came from the facility assessment which the folks here were going to look at also because that's like an attachment so that they can get information on the project I think it's the range we're in the range yeah so um okay and then the next thing I saw was that um so one of the things we need to do under the evaluation criteria on page five of 23 is we need to assign um um points totaling up to 100 points to each of the 11 11 yeah 11 categories um that there are so uh Dr Lang has um put forth um uh Point scaling on that and I just want to see if everybody agrees to um the level of importance um placed on each item by the points I looked at this earlier and I was I was fine with it yeah so this was an area in the um in the review that's kind of open-ended so you have the 11 different IIA you have to rate individuals on but they leave the point structure um to to you so what I ended up doing to just um I popped it up on the screen if if you want to take a look let me just um figure out how to make this bigger uh what I end up doing having a point total that just came down to 100 at the bottom and as I look through the different criter IIA um and again this is me so we can move things around however you like it but I just typically in the past have think thought some of the most important things are um the Personnel that the firm is actually going to assign to the project um because it's all well and good to have a great um proposal but it's the people who have feet on the ground who are actually going to make a break a project so the key personnel I rank highly as well as past performance of the actual um OPM so what type of projects have they worked on do they have the experience to do this um was kind of the two most important areas for me and I had just ranked given them 10 20 points each um then secondly I had um the management approach so however they're going to actually propose to u to accomplish this their capacity as a firm to be able to take on the project and then uh knowledge of um and experience with getting into cost estimating uh because again sometimes if you don't have that experience there's a stick of shock when you go out to bid if you're prices come in and they don't have any real backing to them um and then there were a lot of other ones as far as you know having familiarity with billing code and procurement and things like that those obviously were important and they required for the msba but I view those other five areas as kind of the the key um but again this is interchangeable and it was just suggested that it add up to 100 just to make it a a easy scoring system I have a question just about this this is Christine Clancy about the scoring system I know his what we've usually done is instead of a scoring system is that we just you have advantageous highly advantageous not advantageous um are we required to do the scoring system yeah the MS oh I'm sorry yes um Christine we are it this this is this is uh part of the RFS template that is provided by mass School building authority so um the only thing we can do is fill in any place in that form that um that I sent over the only place we can um make any changes or put our input in is in the italicized or bold areas within that RFS so this is definitely part of their process and it is um it is up to us to assign a point scoring system to this process okay just wanted to check thank you they have very detailed scoring sheets you have to use and again the only thing that we can do is kind of assign the points to the areas but you have to have these 11 areas and you have to use points and you have to use their scoring sheets that's all prescribed yeah okay um any uh any other questions on the scoring um and as we start our first OPM uh subcommittee meeting we can if some minor changes need to be done we can certainly do that but we just wanted the committee to to see what um what we'll be talking about and how we'll be evaluating um this so uh going on any other edits um just after that Jay I see like asteris where where you deleted some of the italicized things but like these little asteris if I'm the guy um responding um what's this page six so if I'm the guy responding I'm looking forever for where that Aster relates to but it doesn't relate to anything because you that was something that was the size stuff that was taken out um just so we don't drive our respondents crazy um than that timeline has changed we still have to talk you know Christine and Jay will figure out who the re uh who all the information is going to um I believe uh the proposals have a certain uh indication of how they need to be addressed and so So and I've subsequently filled that out so U DPW will be serving as the um Department to issue the RFS um Christine as the DPW director will be the individual who receives them and who uh any questions are directed at we'll obviously all help answer them but um Christine will be the contact of that I'll send this one out to you afterward the rfs's um are going to be labeled you know own as project manager for Parker middle school when they come into DPW to Christine's attention we're going to bump that date out a week um um and then on page 10 um uh DPW sent me over a couple of um required sheets that they use on the back of their bids for um sign offs and things like that so I'm going to incorporate them in as attachments for additional certifications yeah there are two that the town uses so I'm going to add those to the back of the packet excellent and then um uh Paul serves as the onus procurement officer U for the town overall so I plugged in Paul's information on that okay um before we get too much further ahead I just have one more on the um so under the process um and and this is again where it's tze so this is this is um you it certain items certain numbered items we have to fill in in certain number items the msba fills in Forest so the last item J item nine is a it's a Talis size but it says the owner May read vertise if less than three responses are received and are if fee negotiations fail so I think you know does does that want to say may or will and I put that to Paul and mostly um I kept I took the ital size off because I think that's what we want to keep and I just made it may because then that gives us the discretion I'm okay with that oh you good with that yeah that's fine okay just want to make sure all [Music] right that's all I had okay anything else you want to add to it two forms and that's basically it okay so that's the review if there's anything else um go ahead and vot it to Jay and myself but um you know we'll clean that up and our intent is is to get that in um by the end of the week by the end of the week to the state so that uh and they may have feedback too yep yeah that's true we'll have to respond to their feedback and uh I've always found it better to be uh ahead of the curb than uh trying to play katchup especially when it comes to msba so U and they like it that way as well so um designer selection overview I'm not going to get too far into at this point just because um you know I'll wait until we get the OPM on board uh there is um it's another comple complex process but I believe msba takes more initiative than we will and probably have more say than we might even have to say when it comes to the selection of an architect so when we get there we'll go across that um so at this point uh next steps and future meetings um I had anticipated prior to the email this morning that we'd be getting together again in about a month to um to go for a vote for um the OPM selection by this committee so the subcommittee will will come up with who they think is best and then we will come for a final vote from this committee to move that on to um Mass School building authority when the time comes so I had assumed we'd be meeting um about a month from now our late February to be in line for the April 7th situation but looking at it now I don't know that we really need to get together I think it's probably late March probably mid to late March at this point so um that doesn't mean that the uh the OPM subcommittee won't be working uh we'll be working feverishly to um get this done but uh so we'll let you know as things progress and how we're doing um but you should expect that we'll have a and I'll try to get that out early so everybody can plan around it um because I know that you know it's getting into that time of year when people like to take vacations so um I'll try to get something out in the next week or so as far as a date for that March meeting but that's where I see us going next and um as far as the subcommittee goes um we'll reach out and uh we'll get everybody's schedule and uh and go from there so having said all that um is there any anything else that anybody would like to um go over or uh review all right seeing none I would um entertain a motion to adjourn make a motion to adjourn we have a second and again I have to pull vote so Jim Clancy I Christine Clancy yes Matt yes Paul yes Tim Brandon John Ryan Joanna J yes I Den Josh and I'm I all right thanks everybody looking forward to it