okay stand me and the pledge I pledge allegiance of the United States of America and to the for it stands Nation indivisible with liy and justice for all good morning everyone I'll Now call to order the school board Workshop of March 26 2024 um look around if we have any citizens with us today looks like everybody works here uh so we'll skip over that portion of the uh introduction um and we'll go straight into the review of our draft agenda with Mr BR so Madam CH if I could go at where we do have a special guest with us today and one of the items it's c19 is the reason why he's here so we're going to move c19 up to the top and it has to do with the uh request for adopting a resolution related to certificates of participation if Bo to remember back in January at the January Workshop a presentation was given by a colleague of Bo Associates he was talking about the two Wings one at L gurry Junior High and one at junor high and at that time during this presentation they kind of presented the idea that there's many documents one does not borrow such an amount of money without a lot of documents involved in uh and so here today is Jerry for for associates to kind of present this item for us sir thank you it's a pleasure to be with you today uh the guys don't let me out of the office much anymore so glad to be here it's been a few years since I've been up with you so as the superintendent said um in a short while you'll be hearing from us again you'll be hearing from your attorne as Greenberg trout they will come back with a financing documents which we spoke to you about at that board Workshop several months ago and superintendent is correct there are a lot of documents including the personal guarantee that each one of you will sign it not not not that's a good way only joking the fact of the matter is is we'll be borrowing sufficient funds to deposit $ 36 million into the project fund to construct the two wings that you just heard about and in addition we will be uh depositing money to retire the debt for two outstanding issues that you have specifically those would be the 2024 those would be U the existing loan that you have outstanding with Raymond James one with PNC and then your 2012 outstanding cops why are we doing that well a couple of reasons but let me just step back and tell you how a refunding in the bond market works or this type type of bond works as opposed to your home home mortgage when you go out and you refy your home mortgage normally it is to save money to lower your debt service cost and when you have paid on that mortgage for 10 or 15 years and you refinance it you usually extend it out for another 30 years that's the way it works that's not how this will be done there will be no extension of the maturities on that outstanding debt it will be refinanced only to its original maturity date that are in your do now there will be little if no savings overall from the refinancing of this de so why in the world are we doing this well it's really pretty simple the documents that your your certificate of participation are under it's called a Master Lease and so fliming high number of the other facilities you built we have the second floor of one of your other schools uh under this master lease or did have it under the master relase these documents are now more than 30 years old about 30 years old 25 to 30 years old a lot of things have changed in the industry since then they contain a number of Provisions that are stale and not efficient for you this was the clearest opportunity that your financing team had on your behalf to give you a modern upto-date set of documents so that moving forward as you need to finance in the future you will have a more streamlined set of documents that are consistent with industry practices that the rating agencies investors and bond insurers are more comfortable with than those documents you have now we are not your bond counsel we are not lawers we're your financial advisors and we've discussed this extensively with your bond counsel Bob gang at greenber trog and that this is his recommendation and we believe that that is the correct recommendation so we can do this without you incurring a loss on that refinancing and that's the reason that we're doing this going forward so what will that result in well after if you look at 25 on out which is when the new debt service will kick in you'll add that $36 million and you'll have refinanced the three existing series your debt service will go up to somewhere close to between let me look at it exactly here or at least as exact as we can get today because rates change so it'll start out about $6.5 million for a couple years it will be just under $7 million and then it'll level out at just under $4 million from then on to the end of maturity schedule so that's what will happen What needs to take place for us to go ahead and put this in the market you've engaged an underwriter that underwriter is Raymond James and Company they happen to be the folks Who loans you one of the outstanding issues and so they will be the underwriter on this uh there are a ton of documents that are done done all of all of great importance but the a key document is the equivalent of a stock perspectiv it's the preliminary offering statement that Susan has been working on now Mike and his folks have been working on and the loggers have turn around at begin today we will send that to the rating agencies along with the other documents and it'll eventually be mailed to every prospective investor who takes a look at this transaction but before we get to that there's a Master trust IND denture which outlines this master lease program that you have uh it will replace your existing one there is a Master Lease in there and in the future has you go forward you'll have supplements to these documents if you come in and and finance again and then there are a host of other documents that go along with it and I'm not going to sit here and bore you with each one of those today because you'll receive a resolution with a stack about this high that will contain them all but that one resolution on top of it will be a master resolution that will allow you to prove all the underlying documents and approve us going out into the marketplace with these Securities it will do so with some caveats it will restrict the amount of money that we can pay your Underwriters it will limit that it will limit the overall interest rate that we can Cur in the market so if the market tanked right as we were getting ready to go in and R shot up we could not go ahead and put this out there without your approval but it will authorize the superintendent and the chair to go ahead and allow us to go forward with transaction as long as it meets those parameters once that happens once that happens we will have ratings on the bond issues from the rating agencies most likely we will have bond insurance from one of two bond insurance companies in the market we will then mail this offering statement after to prospective investors it'll be with them for a week maybe two weeks and then we'll set a day and we will go into the market meaning that Raymond James will at that point offer these bonds to the public uh the folks that buy them will be a combination of major bond funds what we call smas or single managed accounts and those are those are investment advisors who basically manage money for individuals and rather than pulling that money they have a separate account for each one of those individuals that they manage those funds for they are heavily involved in the first 10 years of any maturity structure at this point in time and then there are a host of other investors out there we'll go into the market one morning we'll take about two to three hours to do that we'll take a look at where the orders are and we'll determine whether or not we have the right price on the bonds if we don't have enough orders we'll increase the yields on those bonds increase the rates a little if we have a lot of orders we'll look lower those rates someone until we find a place where we can lower them to a point where we lose some investors but not so many investors that we can't complete the transaction at that point in time we'll call Susan we'll call the superintendent and we'll say this is what we recommend this is what the underwriters at at Raymond James are offering you we recommend that you accept this offering they will say yes we do there'll be a handshake and at that point your rates are locked and then we'll proceed to closing about 2 weeks later there will be Provisions in an agreement called uh the bond purchase agreement between the underwriters and the school district that outlines certain terms and conditions you have to meet one of your ratings no material Financial changes uh there are certain events there's an act of War event in there um and we never think about that but I happened to be in the Atlanta airport in 1991 when in the in the Delta Crown Room when we were watching on the big screen bombs coming into Baghdad right after I had priced a transaction for Hernando County schools and I thought uhoh we have a war clause in a b purchase agreement so these things can be real from time to time but barring major things like that that agreement holds it locks your price until closing and then superintendent the chair your staff will get together up here and they'll sign all of these 50 or so documents that it's going to take to get this transaction done the following day your funds will be wired and Mr Kemp can go to work building his wings so in a nutshell that is what's going on can I answer any questions for you I just have one yes ma'am and maybe because I'm newer and I've never heard all this it's kind of exciting when I hear you talk about what goes into it but of the 36 million maybe you know this maybe you don't what part of it is the uncured Bond debt prior and what part of it that's a great question so one the 36 million is only the new money portion okay it's only the portion for your two wings that's what it's going to take okay okay and then there is of the amount of the amount that we borrow it takes about 10 million6 to pay off the 2012 certificates M it takes another 10 milon 50,000 to pay off the 14s and it takes about 73,000 to pay off the 2017s so when you look at it all it's about $ 57.5 million okay we plan on borrowing right now and this is subject to change because the market changes will actually borrow a little over $47 million but the investors will pay us a premium for those bonds um Municipal Bond Market is funny if you were going out and buying a treasury bond when it was newly issued it's always what we call Par 100% on the 100 cents on the dollar if you brought a corporate bond at a new issue same would be the case munis are not like that uh we have investors that say no I want an interest payment stream today's market rate environment maybe 3% for this particular maturity out in 10 years but I want an interest payment stream that generates 52% from my bond fund and so they will pay us more than 100 cents on the dollar for that thereby lowering the effective cost to you and so they'll make that large payment up front so that's why our principal amount that we borrow will be lower than what we fund for our projects but at the end of the day it's the proceeds that matter and those proceeds are going to be in the neighborhood of $ 57.5 million thank you okay anybody else maybe maybe just give an overall analysis about the amount of money the amount of debt the district has which in favor of versus other districts and other large entities like is the district borrowing more money than most organizations you have a you have a very low debt burden comparatively if you look at growth districts uh if you look at a Deval if you look at a Palm Beach a Brower Sarasota even a manatee an Oola you're debt your debt burden is low uh you've been very very conservative and listen you you know we we have a very but basic philosophy you don't borrow money that you don't need to borrow you don't borrow more than you need and you don't borrow it before you need it but like anything else debt is a tool and it has an appropriate place in your project mix and if you overweight in either direction if you say I want to pay everything with cash and then you get and then you deplete all of your funding for repair and for reasonable small pay as you go you have a real problem we've seen districts do that if you borrow out the Wazoo and that's all you do then you're going to then you're going to run into constraints on the other side so the the goal is to find that spot in the middle that allows you to function efficiently over a period of years rather than just today any other other question I did I had a question for I don't think it's a question for him so I guess we could do it after he heed not to take his time or sure um I was just go ahead is go ahead I was curious originally when we were talking about the the debt of the Wings it was lower than1 18 million of building so I I was curious if you could share with us I thought I heard back in that meeting uh between 12 or 10 and 12 million what I guess it's now 18 million a building well we we got to look at furniture fixture and Equipment as well when you add FFN on top of the construction cost we were anticipating eight 18 with $18 million will cover the construction and the furniture fixture equipment required to put into the facility so that's where we came up with the original $36 million it's also that's the cost of the building so there's civil engineering and site work that has to be done it was like 10 million or so for the building and then there's no like like 14 for the building I mean that's just a standard RS means um best practice price that they give us as an estimate for us to be able to borrow and then we do an estimate based on each site how much we think it's going to cost and again these are all projections so you know once we we get the final price um but that's the price for everything yes yes but the con site will be different at each School construction cost IS300 about $300 a square foot right now in our Market in the north Florida Market 300 300 we' be lucky to get for $100 a square foot okay thank you I was just going to use a historical perspective a number of years ago I saw this in the newspaper clay today um they have a 5e 10 year 20e background sort of thing and I I want to say it was maybe 20 years ago that a bond issue was put forth to the voters and the whole purpose of that Bond was to repair schools and they denied it they voted it down and I sit back and I think we only have a certain amount of money in our pool we only have a certain amount of money that we can use to repair schools to do schools and as you said the cost of those buildings just keeps going up and the perfect perfect comparison would be between Discovery Oaks and Spring Park Elementary and wo so the fact that we are doing this now and managing the debt which is huge it's like we do in our families if we use if we buy a car we're going to incur a loan perhaps and we're not going to buy a really expensive car if we can't afford that loan and similarly we can afford the debt with the help of Dr no um but I it it I was happy that I had a little bit of Economics background in college to be able to understand so I was here when that referendum failed I was working for you then it's all the gray here you can but there are a couple things going on in the market more recently that make it really challenging it makes it challenging for us in the marketplace it makes it challenging for Dr Lego it makes it challenging for your facilities folks and few different things one rates are vola right now interest r are higher Vol any of you that have been watching the markets will know that two there are significant inflationary pressures that have been out there for the last few years prices have shot up across the board and we're never convinced we have the right dollar amount for that project fund until we get a guaranteed maximum price uh and what we don't want to do is go out and borrow and have a shortfall that we have a gap that we have to come back because that's a very expensive borrowing if you have to come back and do that so we want to make sure it's it's right size and the cost escalation that we've seen around the state in school districts buildings is staggering uh we have one client who uh in 2021 gave us a number for a set of projects they were Wings they were other additions that number was about $75 million 10 months 11 months later it was $125 million um we finally got it done contractor got efficient we got about 105 million back but from 75 to 110 million you know is a wide string a wide swing and then anytime you have supply chain issues which have been going out for years now started with Co but the activities in the Middle East are affecting supply chain once again uh those tend to disrupt things drag things out and increase cost so we've got a lot of BS in the air that everybody's trying to M Jer if I if I may I think I've said it before but I just want to make sure I say it again publicly as well probably the single biggest impact of Co in the pandemic was cost of construction supply and demand labor I just want to go on record and say our pandemic has never ended and we didn't receive one additional Capital funding Revenue dollar to offset that from the legislature so as we work on legislative priorities all 67 counties in the State of Florida should be seriously looking at the fact that our pandemic has never ended we're still still costing almost twice as much to do half of what we used to do and you know thank goodness for the voter support of the Ed first halfon sales tax because that was going to be prior to co that was going to be what really got us a jump ahead on our on our maintenance but Co happened so then we just B barely let us stay where we are preco you know with the cost so it's double the cost our pandemic has never ended and when I talked to legislators about it they said you know Mike you're right yeah we should we missed that we should have done something about it but nobody's doing anything about it so just just to let you know so I hope I hope you understand the re flexibility from funding flexibility for the the way this board operates and the superintendent operates with flexibility to say you know what we're not going to build a school we're ni in that we're going to do classroom editions in the most fiscally responsible way to meet Mr Addison's growth demand that's the challenge that this board and Boards Beyond you are going to have for the next 10 years is how do we meet the growth in the most fiscally responsible way without penalizing the other 40 schools with our revenue or lack thereof well my questioning was to to Gander that type of information so that I fully understand if a constituent asks me M what or why we proceed as we do and as a Schoolboard member I can attest when my propane used to be 225 a month and last week I paid $8.95 I can fully attest that schools are not exempt from that right and I appreciate you answering my questions well we are far more comfortable when you ask questions and good they're good questions than we are when you do not the scariest thing for us is to have a client goes into the market borrows a significant amount of money and asks no questions that's frightening so we love the questions thank you may I screw the chair um as with all my presentations and I try to put it out there as well everything that we bring to the board and to the superintendent at the beginning is always estimated like I again everything is estimated until you sign on that dotted line and even then throughout the year budget wise you know that changes so even this this is more of an estimate at this time you know the change the the idea of the amount is our best guess which we as as um experienced as we are we're taking that best guess and hope and pray and we do pray that it stays within those numbers because like you said everything is going up so I just want to put that out there it is estimated until we sign on the dotted line and the good news about that that is that is what a budget is for is to estimate it's not exactly exactly I used to have to do it a 5e out talk about tough I wish I could because it's hard but with the projections it's very difficult to know what's going to happen cont coming and going and we deal with the bell curve a lot too close to each other and the legislature I assume increases I think you've always been conservative in the sense of higher than oh definitely what happens if times get better and it may prices go down the the economy stabilizes is that just extra money for us then to be used somewhere else like if our costs go down on this project or future well I I'm just talking about we have this amount of money set forth for these projects and the economy doesn't turn around inflation goes down things cost less then I I guess what I'm asking are you obligated to spend all of it or or can you that's that that's or can you build more things or the the answer is number two you under Federal Regulations you have to expend it according to a certain schedule you have one you can't borrow more than you reasonably expect to spend over a three-year period right and then there are spin down requirements during that period of time if you have excess funds those funds can normally be used for other qualifying projects so we would have to get together with our attorneys and say okay this is what we want to use it for this is how we will use it Miss GI you had a question I I just have a statement for us as a board moving forward and thinking about our growth our overwhelming growth um and and reflecting on this and I personally I'm friends with a few Builders but um I've reached out to a couple of them and just made sure that I was accurate in this statement but moving forward I think we need to look at our school sizes because it costs more money to go back and build two additional buildings than it does to originally build it and I guess you know at the time we didn't need it because the growth whatever but you look around you and if you see vacant land across the street you know that's going to be houses that's exactly where Klay countyy is going if you look at a 10-year plan for Klay County 6 600 homes 7700 homes all of that it's going to be there so I just think if we're if we're looking at funds and we want to be responsible um with our with our use of money I think we need to think about that in the future of building larger schools especially when they cost $60 million to throw up and then this building could have probably been like don't quote me God do not quote me but like 2 million or 4 million versus 18 million so I just I feel like we need to start thinking about things like that even though we're going to spend a little extra in the front end it's going to save us a ton in the back end with everything that we do not just building but I just wanted to I know I've said that time and time again and even brought a policy you know last year thinking about that because we have to start being proactive the growth that's getting a bit crazy and I don't want us to be Treading Water you know trying to figure out what are we going to do because we don't have room and Portables are not an option 28 29 and 30 is coming with a high school a new high school build which by then could be 200 million plus $500,000 a classroom is the best like you're going to build a 30 class room addition you think 15 million on The Taste Market 500 it's running about with Sr standards about $500 classroom is the best projection for you talk mras yeah Echo what Skipper said and said hey we'll have building bigger building but also put a caveat as an educator to say that you reach a certain maximum is that like there's a fine line between getting too big if you start to have elementary schools with 1500 kids that's a reason to manage and when you look at um a neighboring District uh east of us that has Coastal property they have far larger schools because of their way but I would also make the argument that's that's also another challenge it might not be the best thing for students as an educator I have to throw that little a little blur in there I agree with you I think I Echo those same concerns just part of what makes Clay County unique is that small town um knowing each other neighbor neighborhood schools yeah so it's um I don't want to see that go by the wayside I think there's a way that like you said we can balance the two together so that we're efficient financially but we're also concerned about the quality perfect example Fleming Island Elementary if we had built that to spe to the needs that we could foresee in Fleming Island if you go past Fleming Island Elementary now you'll see a lot of empty portable spaces you can tell where those electric cords or whatever boxes are standing up the post that are out there if we had built that then we probably wouldn't have needed Thunderbolt Elementary and we may not have needed I don't know if Patterson was built first or fling Island to be honest um but when you start look or Spring Park our um sewing Pan Creek Elementary but all of those kids would have been then bust to Flaming Island and that's not necessarily that takes away then from that neighborhood School environment but with the other side of that with our 5-year plan that's exactly what we're trying to do now is set up that plan and the state is the one who has to also say yes you can build at that size or no because you really don't have the numbers that you're antici you don't have the numbers yet that you've proven to us that you can't accommodate it other schools in the area which is so frustrating to me because I agree I mean we you can see this growth coming from miles away and we saw it coming years ago and built I use I use you always use shadon as the example and it wasn't full it fell apart and now you go to shadon and it's like limited land and then now you have greenco who has an abundance a land so comparing that I don't think that's I mean you could only build so much in fling island mean they had the Portables all lined up and ready to go and they had to take those away as bu other I think the fine line to be found would be that if the capacity is 800 or a th000 you have classrooms for 800 corre not portabl which we are not that is definitely the way we've been doing new schools if I had to lean on my teacher expertise I taught from schools with 300 and something kids to schools with 2,000 something kids and I can tell you miss gilhousen add on to what you're saying when you take an elementary school that's 300 and something big it is truly unique and a family and I will give kudos to principles I will give kudos to principles who manage 1,200 elementary schools 1,200 elementary students and those with my worst years of teaching cuz it's much different than people think there is a fine line as Mr brosi said and I tend to I guess yield to the side of the community feel it means because it affects teachers as well it does and it means something to a parent when the principal knows them and their child by name that means something to a parent and to expect that for a school of 2,000 kids it's almost an unreasonable ask for a principal to no intimately that many families I wish we could have back because it's 1836 million Now versus what we could have paid uh like 8 million you know something like that again God do not quote me but that is the point in the principle I'm trying to make is whether if we don't change our school size or whatever if it's Fit For A th kids we need to accommodate for a th so we're not coming back accommodate with permanent buildings Cor put it in perspective a little bit too we're talking about six years down the road as those people come in we're going to be getting more tax dollars we're going to be getting more funding we're looking at today's price and estimating something six years away we don't know what our price of collection is going to be about but it's going to be you know obviously Co at the supply chain and stuff everything but I think we don't need to panic because we know the half sales tax everything is going to increase to hopefully off set that's it's very difficult to predict the future right because shadowline was projected to open 0809 but we all know what happened in 08 and that just didn't happen then it took 10 years and didn't that affect Olea also didn't they build out and didn't sell as quickly as they expected to because of the housing started in 2003 so I mean we see the potential for growth but you don't necessarily know what the housing market might have in store five or 10 years from now so and we don't have a crystal wall no for sure yeah just a couple of things if you don't mind people who use crystal balls end up eating glass at some point in time it's a good reason not to use one but the discussion you're having right now is critically important discussion between the three of us in our office we have over 70 years in this business we have worked for school districts that haven't grown much we have worked for school districts that have had explosive growth during a 10 12 15E span those that have been much more mild you are at the cusp of potentially explosive growth uh you've got a neighbor just to your East that's going through that now who's a client of honors you've got a neighbor to the north and east is a client of ours who's going through this now and as you're talking about sizes of facilities those discussions won't end and they're good discussions to have but one of the things to give yourself some insurance is the size of your core facilities as you're find as your facility staff knows whether you put Wings on it or not if the core can accommodate that additional infrastructure down the road it gives you flexibility you might not have otherwise but I want to go off script for a second because this raises an issue as you go through this grth growth curve if it occurs that way one of the biggest challenges you're going to have is making sure that your cash flows fund your teachers properly that they allow you to use pay as you go to the extent you can for smaller projects that you reserve your debt for larger projects but all of that can't work well together unless you all as board members keep your liquidity where needs to be and protect your fund balances and make sure that they're robust because once you draw them down then you then you're put in a situation where your options become fewer and your cost of debt becomes higher so if I could give you one piece of advice is to guard your fund balances and to protect your LCI dollars to the extent that you can and transfer as little of it out of actual Capital as you can possibly do because that's where we've seen people really get stressed is when they have it all transfering out to the general fund to the max extent possible and they've let their fund balances go down and now they're in a mess so for what it's worth that's just our opinion it's very good thank you thank you anything further from the board thanks for your time thank you thank you we we appreciate the AC thank you sir and and that bought a house right you went to the meeting with a with morage person and you wound up with so just imagine as a school district what that's like you need professional experts to do that there's a separate set of attorneys EXC sir there's a separate set of attorneys that deal with the bond issue that from a legal perspective that do all that work this is what they do for a living all across this St in as far as that's concerned okay so today we have the the review of the agenda we do have a presentation on Lexia and then U Mr Adon wants to talk about um selling a piece of swimming Pen Creek Elementary property and offer that it came in there so this this particular agenda is u i going to call it kind of light for this particular mug when you look at it very first item when you get into the um discussion agenda is the public hearing for the K12 social studies and K12 science materials you can see within that document that there's a list of books that are the choices for the social studies adoption there's also a tab for the science adoption so just to kind of give a quick review on how that process works you know companies submit to the state and the state reviews all of those all of the books that we've chosen are on the state list right they've already been approved they gone through that cite for that so there's nothing out there that's a book that hasn't been approved by the state of Florida uh it also reviews the books one of the things that happens is that those books have to be compatible and be able to use for the online version used to be in my day you used to have to get a book like a physical book and then you put them in your backpack and you carried them around those of us that are old enough now it's done electronically where the books are actually online they go to the the internet to get their textbook they don't carry books around so having having it so that uh their platforms compatible is is an important feature to have Specialists then review the materials and they narrow it down to usually a top three to make sure that the books align with the standards that would be important if a book uh doesn't align with the standards the standard is in fact what it is that should be taught and it's what's assessed also by the way so that's important the ease of use is is also a a factor that goes into that how does it differentiate for our elll students and our ESC students so all of those things are taken into consideration top three is kind of thrown out there a teacher selection committee then is formed and they look at those and they rank them here's our first choice here's our second choice you can see that within the document what their first and second choice is all teachers are given an opportunity to rank all teachers that teach that subject are given the opportunity to rank their choice this particular situation was advertised um in February and now the public hearing now in April the material is publicly available on the website as well as there's also a feedback form anybody that wants to give their feedback they submit their feedback to it so there's there's a lot of rules involved in that uh statutes related to the adoption of materials and of course we're in compliance with all of those and this is the last step in the process and will train to do that can I ask a quick question sure so when I'm looking through the titles almost every single book for example McGraw Hill Florida chemistry not just chemistry is that that seems new to me textbooks textbook companies now have realized they need to change in order to um to meet meet the market you know Florida very specific a couple years back in particular took strong St you have some books some typ of Publishers related to the content of books and so um Publishers have decided to Florida make a market just for Florida Florida I was going to say Florida eyes Florida chemistry I'd like to know what that looks like I wonder how many states have said I want the Florida book A lot of them so I just wanted to kind of give a brief explanation to the process assure the board that these are books that have all gone on through the state vetting process also vetted by by um clay Academy Schools and the teachers vote on on which one of their top two choices uh and then we move forward in the process I have heard positive feedback from many science teachers about the options this year um we in particular when I was teaching because I did teach science to this adoption there was this big thick like book that used to go along with the in the older kids never took the book used the book or cared for the book and honestly we were throwing away a lot of books and so I've heard a lot of great comments about I have not seen it but some smaller books and less costly and be more effective for the students I think was the one they selected and they were um pleased with the the choice to have that book and about the floor diversions I did serve on the state instructional material committee for 5 years not too long ago and there was we pretty much declined a lot of almost everything that people submitted because there wasn't Florida specific standards so I'm grateful that we have those choices as well I thought that was a new addition I don't remember seeing that in the past on our curriculum so so so the other point that I would make about textbook adoption is while the choices made are going to be the the vast majority of teachers there's always like a clear Cup in there are people that actually wanted to version you're never going to get 100% to say that's the book I I want or I believe it's the best but this is the most Fair process for them okay the next item is our meeting minutes and then that's followed by the Personnel consent agenda then the next is proposed supplement allocation um we went through this process last year you know that each year in April the board approves a supplement package uh I sent a link out with the supplement package but I also provided you with the changes for for this year's version of this and this year's version adds what we're calling 23 demonstration teacher classroom supplements which is a essentially a person that is volunteering to be a model classroom and have others come to observe one of the things that uh we actually do a decent job at uh through Dr and and Jenny Collins and crew is providing professional development opportunities for folks you can't have teachers just make the assumption that every teacher becomes a teacher and has the capacity to provide some training and so model um model classroom teachers they would have to videotape lessons to show other teachers they would also have visitors to their classroom they would go through coaching Cycles Etc the other addition there really there's three changes when it comes to supplement that's one the other is a future Educators program what we want to do you know one of the things that um um became an issue is recruitment of teachers right we want to recruit teachers we want to start with our own homegrown programs so part of that is future um future teachers of America uh program at each one of our schools so that we can then provide information to students and promote teaching as a profession and get some homegrown teachers the district has a strategic recruitment plan for teachers I always laugh to some people I'll be at a meeting with somebody that has a business and they'll say well you know you're lucky you don't have to deal with labor shortages what do you think like we're immune because we're we're Educators it doesn't we're not immune from the same things that every other business in America has and finding more teachers is definitely a challenge this is one strategy within the Strategic recruitment plan related to recruiting more teachers is to uh enhance our programs at each of our school to encourage students to become teachers that that sort of thing and the third piece or a third change is the restructuring uh of our ESC program remember we went with a uh ESC site School site based specialist on the conversion of doing that from Sing specialist each each individual school then would have a person dedicated to ESC services that also Alters the supplements related to that some are deleted because those other positions got deleted last month some are added because of that this rectifies that so only three changes related to this the future educator program Melissa Matt is actually spearheading that it's a our Florida teacher of the year teacher so I feel like uh that's a very valuable you know program that will take some time to kind of build over time for that and so any questions about supplements was there supposed to be attachments to this so we could read about it we'll add those attachments we want to make sure that we gave you the attachments are are going to be the same as the um the link that I provided you know previously to you the only changes are the ones that are on this piece of paper but you'll see do the same as it was in the previous year okay other than these changes okay the next one is uh reappointments of instructional Personnel so uh I just want to give you a broad concept only once a year do we have a separate item for reappointment of individuals we have roughly 5,000 employees in clay count schools each year we go through a reappointment process it's kind of like those of you that were in college or maybe when you graduated from high school there kind of like a check off list in order to to then you know graduate from high school you had to check off list to get out of college did the same thing well there's certain things that people have to do in order to be reappointed for their job so for example if a teacher doesn't recertify we don't put them on the reappointment list until they fill out their recertification because recertification is a requirement in order to be a teacher in state I tell you that because each year you're going to get a document and the document will have a lot of names right there's 5,000 people you know some people somebody will look through that document and they'll say my name's not here well did you fill out your paperwork did you did you turn in your your Certification did you and we deal with that remember this happens each month so you got April and you got May then you got June then you got July the reason why this looks special to you is because the vast majority the big bul is in April there's other people that will be reappointed in May June July August as they complete their requirements administrators and probationary annual contract teachers are reappointed for June meeting the beginning of June okay um they're on a different schedule than than everyone else so if there is ever an issue like that somebody contact you says Hey I was very appointed whenever just send them send them to me and to to HR and we'll we'll deal with that particular issue um and and then every other month it's part of the Personnel consent agenda right so there's not a separate item that's why this is kind of special a separate item because it's the bulk of people the add-ons are done each and every month on the personel consent agenda so I hope I kind of explain that next is the um teacher appreciation weekend day it's the 6th through the 10th of May uh May 7th is officially teacher appreciation day and our schools do a variety of celebrations across across the district as well they should to celebrate the excellent work of teachers next is Proclamation for Administrative Professionals week and professional day I will tell you that that's one of the more uh you know just like I had nine jobs and the person that's had the greatest impact on me usually is the Administrative Professionals people like Bonnie when he first become superintended people like the many principal secretaries that were there they kind of they kind of are the gel to what happens on a daily basis and so we appreciate them and that's a celebration of them it's kind of normal at the end of the school year you're going to get a lot of these kinds of things where we're recognizing those folks the next item is u um uh out ofate travel that's a pretty routine item next is the uh Florida Youth Challenge calendar we're require to bring calendars to the board each time that there is a calendar or in the case would change to a calendar that's why you see calendars come to you you know all the time next is a slight change involving elll to our secondary summer programs which you can see there and that's followed by the uh Elementary summer program for bpk third grade summer reading Camp Etc next is a is a is a program free to the district that adulting Community Ed is having it's an electrical training Alliance Jack provides postsecondary uh educating adults within Clay County to help them gain their their um their competency in uh Electric electrical work okay our ad Community Edge program and located at Orange Park High School in the blue wings next you'll see a series of affiliation agreements between universities and Clay County and the idea is to place interns there and try to get as many people as we can uh to participate with us and so we can recruit them by the way if you're an intern here I get a personal visit HR goes out there and says hey how you doing you know at the end of the year you're going to be looking for a job I know a great place play County you know here you go so it is definitely a way that you bring people in you know most people by the way if they feel like they're part of a team and they feel like they're part of a group that's what people are looking for yeah pay is important not diminish and pay but you know um pay is a part of it but also your ability to create a team atmosphere uh and a place where people want to be is important next you see Arizona State University same as as the previous I'm just gling next is uh School library month is is April okay that's the month that we celebrate that may is um National School Nurses Week May 6 through 12th recognizing the working nurses within our school system next is the um month of the military child which is April and purple upate is April 17th remember we have seven purple star schools now uh highly involved into um into making sure that our students that are from military families uh that they're uh taking care of within our school system because we have a higher percentage than most districts across the state also so very important there's not a limit to the number of purple school school but it seems like certain communities have a higher concentration and so we tried to Target those those schools they do strive for that which is yeah what I found interesting is that the is that the colors of the military if you combine them all they say that it's it's purple don't don't know if that's true or not maybe that's an art experiment that we I kind of wish it was red white and blue that's just a personal becomes purple if you mix them all together or just that we can wear red actually set of purple there you go hey uh there's no proposed allocation changes at this time the next item c19 is the is the item that jury for was here and explained to you um so that's that's there next is the monthly Financial reports for February uh that's followed by the budget amendment report can we back up just for a second sure it's the monthly Financial reports when you're reading over the budget lines and you see transferred from operations is there not a way to like help us when we're looking at that to explain why that occurred the transfers uh yes we yeah we can summarize it most of those transf I'm sorry through the chair go ahead most most of those transfers are standard transfers between function and object codes maybe um for instance um you know U um 5100 uh 510 a supply item uh maybe a 6300 510 meaning it's not a classroom expense it's a school expense so because of the classification of the function we ended up we end up trying to do the transfer so that we report it correctly so that we avoid audits at the end of the year so but we can do a summary page I would be happy to do that because constituents will ask me what does that mean and I'm like I don't really know it just says transfer and so even though it's for us and it's a simplified version right I've said this before like when you change one job to another it's helpful to see that pay increase in where those funds were found that's just normal like you were do at home too like can we do this where would we get the money from when I look at the simplified version it's really not that simple so it's almost like I need to make it real simple you know say simple stupid for me because we're not budget people and especially there are actual constituents and citizens who actually look at that and because that's all we get right is that once a month for you and a lot of it is I can't I can't make too sense of other than the fact that I know that you've done it and that's all I was I didn't know if there was a way to put like a little memo you don't have to like we can do a summary page that will like explain some of the major transfers a lot of them basic transfers that it would be standard operating procedures that we would do internally the budget's already there nothing's changed within the numbers but we can identify the revenues coming in there's new revenues coming in so that means we identify the revenue and we identify the appropriation for that Revenue so because for us when you're looking at the general fund you see transfers in and transfers out I have no idea where it's going or where it came from right right no we can um we can work on doing something for you um the VP system is very challenging because of you know the the transfers it's so many of them so as far as identifying each one because think about all the schools that are actually doing these transfers within their budget but I can work on something it may not be for the next month it may be a July 1 implementation it's important that the the average Layman person can understand better our once a month snapshot no I agree I totally agree with that because because you know I want everyone to understand what they're looking at as far as the financial statements you know everything so um it could just be me no it's I've been looking at them for over a years now no it's everyone um no it's everyone well not that but um but yes I will be happy to do that but I do want to say that it may not be a next month it may be like a July 1 implementation actually a September because as you know I don't bring financials the first three months because we're going through the budget approval process so it'll be maybe a September and October implementation if I can do it before that I will try but yes I totally agree thank you thank you okay budget amendment reports and then the uh the insufficient fundort looks like two checks from when high basically what that is if you don't mind through the chair it's the first time it's the first time I've seen that so that report yes typically what happens is this is uh internal accounts and we're trying uh we try our best not to collect checks or to collect cash you know but sometimes there are time where we do have checks that parents pay for something on activity and it's not a good check we do try our best or at the school level to collect every to contact the parent do all of the letters do everything once that's done then it is required statutorily that we do write those checks off and um and bring it to the board and let you know that that check was uncollectible and it's a loss for the school district okay so that's what it is and sometimes it's not that many so what we do is try to bring it periodically and we'll write down which do we like let law enforcement or like do you guys like notify about this notify who the parent there's attempts to collect there's attempts to collect but um like the last yeah not law enforcement no we we attempt to collect it through the parent and um we make several attempts and then at that point we bring it to the board for write off and that's a l at the school level yes so there's no accountability to the parent if they decide to keep writing by checks I'm just no we stop we should welled you don't allow that person person to ride another check procedur that's what I wanted to know what what is the okay you don't cuz I had thought we were getting away from the check writing business even as a faculty member I mean they might let a faculty member write a check but it was very what transitioning to my school bucks you know a lot of parents would like to use credit card or to use debit cards to pay for their students lunches or any type of activities so we're focusing a lot on trying to I mean to utilize that program and do less collection of cash and checks it is a heartbeat moment when you send your 8-year-old with a $20 bill today something exactly so cashless would be wonderful okay next is the p payroll calendar it's a pretty standard item deltion of certain items report would do that and then uh you have the bid renewal for exterior door replacement flooring plumbing and and Contract Services for site work next is the final substantial final completion of Keon Heights Elementary Schools cafeteria classroom R part of the procedures and process is that each step in the process is go out to the board that's why you see the same item many times with slight warning same with substantial and final completion for bman Learning Center lighting and security next is the oversight committee uh having that having that U on the agenda next is a school concurrency proportionate share mitigation for I believe 19 or 18 spots for um a development of the Backle Road a total cost of a total amount correctly be $613,000 you see there Mr brosi is that like a one lump some impact fee or something no it's not it's based on how many they plant at the time so if they plat 10 homes and they play they paid that sh that portion of the plat so when we break this down there's a total cost however we divide that total cost by the total number of PL that they apply for so as soon as that unit let's say they come to the county and they want to I mean it's a 500 unit subdivision but at that time phase one is only 100 units then they'll pay for those 100 units at that time is there an impact fee as well um per house so how does that that's a great question that was like answer so um they will be credited for what they pay so there are credits however let's say that they only paid 4,000 for that unit then they'll have to pay the excess on their they'll get a credit for that 4,000 but they'll pay the rest of the impact fee unless they get unless it came out to so much that if it comes out to more let's say for example they have to pay more than what the impact fee credit is then they they they donate that money to the school district that's that's the best way I can put it yes okay next is uh L schools uh restroom renovation followed by Orange Park um Elementary pre-qualification of contractors the Keystone Heights visitor concession stand something that Keystone is wo for Keystone Orange Park high school media center renovation get all the new stuff out there keep your W please as Brian Jennings fire alarm uh repair replacement contract award and then um you have Fleming Island um erosion control and then midle High School cafeteria expansion completion and that that kind of completes the agenda so next next on the list is a presentation related to Lexia call you know in an effort to try to get information to the board you know early earlier uh there is no there is no item on the agenda for Lexia and when you look at like I ready and penda that information is provided to the board months ahead of time there's no vote on this topic for at least 6 weeks uh to kind of bring the information forward the board kind of expressed the desire to learn about all of the computer programs that are within our our school system so this is in an effort to do that so this you've already heard about I ready math that was G po talking about that that's used K5 you've already heard about penda which is science and that's used uh three 3 through 10 now this is this is Lexia which is a reading U program okay this is Melanie mger she's the supervisor of of reading and she is going to conduct this presentation now she's excited to be here I said opportunity to present this to the bo she said I'm excited to do I'm in coach go ahead again I'm Melanie mber supervisor of reading k12 and emergent literacy which is bpk uh this is my first year in this role I am very privileged to say that however this is my 24th year in the district I don't know how I can say that cuz just yesterday I was starting a classroom right down the road at Charlie Bennett in fifth grade so I got to 24 years but that Journey has included fifth grade teaching second grade a curriculum coach assistant principal and now the honor of serving as a supervisor of reading and I work with a great literacy team and we have provided about 1,200 hours of um intensive supports directed to with teachers grade levels schools across the board so I'm here today to talk about Lexia so who is Lexia Lexia is a company that has 40 years of experience in providing supports for professional learning um and then solutions for curriculum and assessments uh we currently utilize Lexia Core 5 which is a program for K to 5 and power up which is the program that is used in sixth grade and intensive reading 7 through 10 we also utilize their letters language Essentials for teachers of reading and spelling which is a professional development that is a very intense professional development of 300 hours it's nationally recognized due to its work grounded in the science of reading um it is wonderful learning around all of the components of reading including brain development and how we progress as Learners through reading so um it is also a Florida pathway for reading endorsement for those teachers that need their reading endorsement we have 150 teachers that have completed letters training since 2021 we have 80 teachers that are completing it currently this year and about 25 that are completing the case study because not only do you have the learning but then you also have to implement it through case studies so I say all that because Lexia uses all of that research when they are creating their programs for support so it is best aligned for our Ela standards weeda aligned for our elll learners and based on the science of reading it is evidence-based and it is rich in those offline resources for teachers to be able to dive in with students and give them that interaction that they need on specific skills so why did why was Lexia chosen um anytime that we choose a program we always keep in mind the Florida's formula for reading success which really and they changed the name this year so I've been having to practice it um goes into taking those six components of reading oral language development phonological awareness phonics vocabulary fluency comprehension all of those must be present to build a skilled reader which is also shown through scar bro's reading rope which is another one of those things that have come out through um the science of reading research so you'll see that all of the decisions that Florida makes are closely aligned to everything that is aligned to the science of reading because it is now in stat and then the other part of that is Florida vetted programs and about 3 years ago they put out for Grants and they said you can choose these programs Lexia was the one that we chose through a um a group of teachers and District staff looked over it to say does this fit the need and really our main thing is teachers are the power so we wanted a program that really teachers are the drivers they are the ones that make the decisions and they have the support so that's where Lexia came from 3 years ago so we are in our third year of implementation where my point we go so again we use this for K to five for core five and then power up for the upper grades so when a student enters the program the first time they take an assessment that gives them an auto placement it identifies where their gaps are and starts them on their pathway of learning based on those gaps to really fill in in those gaps so the program is based on a blended learning model so the teacher directed instructions there are resources available through the resource hub for whole group instruction small group instruction that is all led by the teacher then there are the um ongoing data Pro monitoring it's no good to you something without that ongoing monitoring for each individual student to know where they are and how they're progressing through the skills and then the independent time so there are independent time on the computer and there's also independent time where students can interact through paper decodables which are those I've taught you the skills now here is a book that uses those skills to see if you can apply what we have been working on and then there are Skill Builders that scapple through and have that practice for students like off the computer base and then they have the on computer base so Lexi it says um each child has their own pathway so every child has a different amount of minutes depending on where you are and where your gaps are so for k 2 it would only be 40 to 60 minutes per week for 3 through 5 that could go up to 80 minutes depending on where your gaps start for a fifth grader and then in sixth grade we use it for 45 minutes per week we've kind of set that goal and then power up for our intensive reading classes could be anywhere from 30 to 80 minutes depending on where they are in the track we've really reworked our intensive reading to be more diagnostic for what students need so that's how it is used but when is it used so this is a snapshot of a um a master schedule guideline for kada 2 so every content area has minutes that we meet within their day students day so that they receive instruction for reading ours is guidelines by State Statute 10825 that we must have that 90 minutes of uninterrupted reading so if you can see here that's that 90 minutes of interrupted reading at the top and those are the core materials that we use um to meet those minutes and to really service those kids and those um components and then we have an additional 60 Minutes on top of the 90 so a total of 150 minutes in rating so this is where you differentiate that instruction through small group to either provide interventions or to provide enrichment and plexia is when is used so usually I just kind of did a snapshot of a small group time so this would be your small group time I as a teacher I'm leading a group there's a group that might be working on a skill they could be doing the skill Builder that I've printed from Lexia that is designed just for where they are as a learner it could be something that we're doing in class that week then I have another group that's working on the computer in Lexia and then we would rotate but the beauty of this is I can know exactly where my kids are working on the computer and then if they're struggling on a skill Lexia provides me the supports to use as a teacher in small group I don't have to go search for it it is right there so that breaks down to about 9 to 10 minutes of computer work each day which if you take out of the 150 minutes of the reading block that's about 6% of their day so that's K to two but what does it look like 3 to five so in grades 3 through five they're the same you have 90 minutes of uninterrupted reading and you have that intervention time block and then Lexi is used um during that intervention time block now their minutes increase because they have a little longer to go on the path sometimes so it's about 16 minutes of computer work which is about 10.6% of their whole reading block now the beauty of this is sometimes you have those fifth graders that come in with a a bigger Gap and as a fifth grade teacher as as a fifth grade teacher I didn't have all of those resources for like beginning phonic skills or certain areas where they may have a gap through this a I can know where the Gap is and B I can then provide those supports right where each kid needs it so if I'm understanding you correctly a fifth grade teacher then would have access to those phonics um instructional materials that otherwise throughout without Lexia they'd have to they don't they would have to we would have to go borrow from the second grade teacher or you really have to search for that to find it sometimes um so it does provide that and I'm going to show show you how it's like at a click of a button wow so so right back from back so this is a snapshot from Lexia of that's what we say they're using in the classroom but really what does those minutes truly look like so this is from Lexia and this is the average time a uh fifth grade student would be interacting so it's about 67 minutes per week so that averages out to about 13.4 minutes each week the beauty of this too is as a teacher I can decide especially in the upper grades we are doing dbqs this week I'm going to need more time for that so we're not going to interact with the computer as much I might be doing something else I might be pulling small groups to work on those dbqs while they're working on a DBQ you can really alter it for your planning as a teacher but then you would have days where the student may be on the computer a little longer so for power up usage this is a snapshot of it's about 74 minutes now intensive reading we have really changed the trajectory and the materials that are used in intensive reading all students that are in intensive reading are screened before they are placed in a classroom and we use corrective decoding and other materials to really do direct instruction let's close those gaps for those students to get them out of intensive reading and get them to be proficient readers so they have gone through a little bit of a change in intensive reading over the last three years and part of that is Michelle St is our secondary intensive reading specialist and she is very eloquent and she has spoken to this as an intensive reading teacher that used the program she says and I'm I'm not going to be quite as El eloquent as she is she says that it is very much like an MRI when a student takes that placement assessment in Lexia power up it really diagnoses where those gaps are whereas a secondary teacher I didn't recognize that some of their gaps were you know that at the base of the learning road so I can then have all of the tools to be able to to help these students she is much more eloquent but that is basically the gist of how she kind of um highlights her experience with power up so what you're looking at now is a survey we put out a survey in January to all all ELA teachers K to 10th grade um for intensive reading in the upper grades we wanted to know like what do you think of the program how are you using using it so one of the things we wanted to know is how are you using those resource tools those offline tools with students resources um which is a little lower so you know we kind of go go down a little bit in this but in our third year of implementation we are seeing an increase in all of these areas so the classroom Hub provides supports for if I have a student that struggling on a lesson but I don't know what that student is doing in that lesson this provides me a pathway to be able to pull that student let's do this lesson together and then we work through it together because sometimes it's I don't understand the directions sometimes it's I don't understand what I'm supposed to do because it is a manipulative program too so we're manipulating things which helps them with other computer things but that is one of those resources and then the student achievement which is only 52% but I think it's higher than that and I'll show you why in a minute think this is through the resource Hub but there are some other ways that teachers use to um highlight Student Success and then the part that we really have room for growth is that P school to home so Lexia provides letters for parents at each level to let you know hey this is what your child is working on these are some things that you can do at home but I think this is one of those things that's been kind of hidden secret and we're just now getting it to gain a little traction you can do this at whole too or that's just information to simp that one is just information to to send home about what they're working on we really kind of have them have students work within the program at school mostly um that way if they are struggling with an area it is a immediate the data is immediate so the teacher is notified if a student is struggling in a skill so now is there work that let's just say I don't know comprehension they're struggling with comprehension comprehension does this program have something like click couple steps whatever click on a button where you could go to comprehension and there's work that can be sent home the printable work can be yes okay yes for additional I just didn't know this in particular person I know they can go do whatever on their own time and find stuff but I was wondering but this one it has that as well I just want to interject cuz I've used this program and I'll talk about it when you're done okay how lovely it is however the resource Hub to parent the school to home yes it's timec consuming if you have 125 kids so it's not that it wouldn't work well that so that's my idea for growth for next year is how to make it work a little bit better because we can do things I believe and I'll show you I think the next slide I think you might have been my segue um yes so I'm going to add that to this okay so there are a lot of resources in Lexia it is great it is a wealth of resources but when you only have 30 minutes of planning and you're trying to make sure you get everything done it can be very overwhelming so as a literacy Department we really want to be responsive to what teachers are asking for and what they need so we have created a curriculum guide um we've been working on it to align to so we have from phonics to reading is our core and it tells you this week we're working on di thongs and then Lexia provides decodables on that skill so we have provided the Lexia decodable and then we have provided a companion piece to go with it so that the student then has activities to be able to interact with that decodable so we also then have the downloadable U materials that would go with that so if I see my whole class is struggling with dip thongs I have a lesson that I can teach and it I know that it is vetted it is aligned to the science of reading I don't have to go search for it it really does include all of those skills that we want teachers to include in a lesson multisensory direct instruction ction had I had this when I moved from fifth grade to second grade I it would have been amazing um because I didn't have that background for beginning phonics moving from the intermediate grades to the oh my goodness they they I need to actually teach them all of these things so this would be a great resource and I think of that too with all of the new teachers that we have that we're on boarding like what supports can we give them so we wanted to create this so this could be another way that we could download those letters and go ahead and have them at the ready for wherever you are within the program so if you have a student that takes the diagnostic and um you can see specifically where the gaps are is there a hyperlink there oh yeah awesome yes so this is so that's second grade then this is fifth grade so it gets into those comprehension things as well so this week they're working on Paul R's R which is one of my favorites um and then this what is what you do in whole group but in small group group let's say the students are struggling with poetry Lexia has resources to be able to pull that for small group to have to have that moment to teach students those Gap skills that they need so this covers not just reading but also some um likea and um you so not just the foundational benchmarks but also those benchmarks yes okay and so where you're learning for example like the structures of literature the different forms of literature if you have gaps in vocabulary about like say they don't know what a hyperbole is or um they're looking for or they don't know the skill of identifying um I want to say sarcasm or something like that that's a literary device tone and things it has some tutorials for that also it has some I mean it's it probably doesn't have every little thing but it has a lot in there that meets those needs um like drawing inferences and conclusions it also has um um graphic organizers okay that go along with it and some guided things that you can print for students that are struggling with that so that they have a guided thing right there beside them for reminders text analysis are they able to is there a some sort of um practice that they can get with how to analyze a text that they've read for the different literary devices if you don't mind I so back in the day when kids hated going into achieve I would say let's do Lexia today so what you're talking about first of all they most kids really enjoy the interactive format and when they go in that broken down practice to their very individual need is done through that type of practice within that 15 minutes and then the teacher can see if they still struggle with that it can be reset you if it's still the same thing they can be directed to other lessons that could help support that so that individual practice and they have like the voices and things happening and say oh no this is how you do it it's almost like how two lessons in their 15 minutes so again it goes back to that they provide Direct in like a I'm trying to remember my word the first level of instruction your tier one instruction and then if the student doesn't get it they go to a guided practice and if they don't get it they go to a direct instruction okay to really make sure they're getting it and it checks their progress and the teachers that information and then it warns us but this so that's what they're doing online this is offline this is that resource a teacher can print and use but it marries to what they're you know that they align because now they're hearing it in multiple ways I guess where where I'm coming from when you have kids in high school who are you know in intensive reading they graduate through the Intensive reading program and they're put into um a Genet Janet English class where it's assumed that you know what a haiku is it's assumed that you know you know all these different literary terms is that something that this um I guess covers or is that more it's going to be more remediation once they get into a gened classroom so once they're in a gened classroom they don't have access to Lexia Lexia is accessed through our um intensive reading courses only only because if you introduce this into your Ela block then it interrupts the ELA time you only have 15 minutes right and then we kind of negate some of that online work so that would be through that teacher providing those supports but we try to close those gaps like that is our goal for intensive reading right now let's close these gaps and create successful readers where then it's just as any other reader in the ELO block where they would need some of that support okay and I think it mostly belongs in intensive reading CU when it first year came out I use it a lot as an English teacher but when you're talking about gaps you could have a kid in sixth grade who absolutely struggling with reading with a piece and then you find out it's because of the dip thong oh you and he can't say or understand any word for that rhymes with pronouns and so that would be very timec consuming in a regular Ela classroom to take a kid back like six years so I'm I'm grateful that ELA teachers have access but it's also very complicated for them it really it's is and I mean that just speaks beautifully to what Michelle s was saying that MRI to know because if when you look at those students that have been struggling with reading and you haven't done a diagnostic to know why then we're not really truly addressing it to to close those gaps for them this really helps teachers understand where those gaps are and close them yeah I'm just thinking about those kids who like you said are they they are missing some basic femic awareness that's why we've gone to the um screen students before they are placed in an intensive reading classroom let's really look at where they are where those gaps are create those light groups and give them the teachers materials for direct instruction to to really close those gaps right so that we can close those gaps and get them to be successful readers so this focuses in strictly on the the reading portion of things you're not really looking at their understanding or knowledge or um Mastery of grammar or composition not the ELA standard the way you're thinking foundational skills for reading however I will add a little addendum to that in the power up for the older grades it is broken into uh word study grammar and then comprehension so it because of the structure of grammar impacting the meaning of what you're reading so it's not that traditional sense of writing grammar it is that how does the grammar piece inform your understanding so it does cover that and that's the piece that um we've really done a lot of training on this year for administrators and and intensive reading teachers they need this portion so they were loving the word study they were loving the comprehension but we've got to get them interacting with that grammar piece the grammar piece is very useful yeah is fluency measured by this or is that left to the classroom teacher they do provide fluency supports through this uh but really you're going to get that interaction with the teacher through that small group time for that either small group or oneon-one um it's not a program where you can read into it and that would get your fluency okay okay so does Lexia impact student data this is a snapshot of three different things so the top one is the class table when you open up lexier power up as a teacher I'm going to see my class table it will have all of my students listed below and give me specific information how much how many much time have they spent where are they what level are they on but but across the top it gives me Immediate information as soon as a student is interacting they finish a lesson it automatically feeds in for the teacher to know so I know that this teacher we have five that need usage so that they have units that they complete so that you know that they're progressing through the program there are five that have not met that now as a teacher I may know that three aren't going to meet it this week cuz I'm spending additional time with them or maybe they're an elll student who is engaging in other learning but I need to know where they are like are we meeting our minutes is Melanie playing around where is then I can do a dive to see why does Melanie need minutes maybe I'm struggling so then there are four students that need instruction so snapshot student a this is a snapshot of a skills report that's available in Lexia so I know that this student went through standard instruction guided instruction guided practice and then direct instruction and she is still struggling with vow teams it immediately not ifies me as the teacher hey she's struggling I click on that and then I can click on those resources right there to print to use in small group so it is all right there for teachers and then it gives me information to know like okay so I was doing the skill in class how are they doing in this in the program and then student B is a student who's rocking and rolling he's able to do those skills or she's able to do those skills but when I got to the long vow with the sneaky E I might be struggling so as a teach I'm going to watch for that in application in class and then we have Skill Builders if a student needs to like they finish that lesson out and they're ready for that scaffold review for the skill Builder the teacher clicks on it then print the skill builder for that student and then that can become their independent work for application and then certificates this teacher has six students that have completed a level as Michelle St says they've leveled up and they are ready for their certificate hey you've gone too far and I guess I'm done it finished it for me what is happening okay so that progress monitoring piece for data only works of the teachers logging in so we wanted to look at how many times is a teacher interacting with the program each week this is increased this year by 100 teachers and it's daily we even had a teacher that logged in over um Thanksgiving break so they were working we had students that were working in it so there were 104 teachers that logged in at least once that's what it was sorry so we know that teachers are engaging in in Lexia daily is there not a requirement for them to you say 100 more does that mean like 500 when you think last year 600 did it well this year we have um about 700 each each week that are logging in consistently when you think about we're in our third year of implementation so I do think that we have grown in understanding we've provided a lot of professional learning around it in the last year yeah uh we're in a in a growth of understanding that it is more than just a here is a program for a student to be on um while I pull small groups it's way more than that and I think this year you're really seeing that take that third-year implementation take hold okay go once so again going back to the survey uh we asked teachers how do you feel Lexia is impacting student data and about 68% scored it a four or five for um great impact and I think some of that could be attributed to an because it was K to 10 that we gave the survey to so some of those lowers may be because they're not using it as much and intensive reading and that was some of the feedback we don't will use it as much as we did previously but Lexi has also they completed a comparison of pm3 last year with where students were in Lexia and found that 86% of the students that are working in their grade level are likely to make a 34 five they're going to do that again at PM 3 this year when they were completing the work with the comparison for the last pm3 the state was going through the changing of the um scale scores so we really want to bring that to you with the data that is stabilized one okay so this is that celebrating Student Success so Mr brosy um has completed level 10 he is Alexia Superstar so I just wanted you to see when the when it on that class table on that class table where it says that the the teacher has six certificates to print this is what that certificate looks like it tells the student these are the skills that I am able to do now now and it also has that at home at home we can practice these things in order to get my student to the next level then at the top there's a snapshot of um a kindergarten teacher now this was probably back in October I saw this and I was like and then I shared it in something that we share it with teachers that I'll talk about but the students when they finish a level the teacher goes with them and they move their clip and they talk about look at all the things that you're able to do because under here those are the skills that they accomplished in each level and then they celebrate move up and now you're going to be working on these things so it really does kind of level level up level them up then below is a second grade teacher and this is something that's available in that resource Hub so it is a visual of each level that students would progress through and then they move their number dots up now in Upper grades you're not going to use these systems more than likely but I've seen a lot of tracking the number of units you've completed um I there was one class I walked in and it was like the Lexia Wall of Fame so all of the certificates were printed and then they were posted all around the room so I think celebrating that Student Success is a big piece of that because it excites you they get as the administrator that printed these in color for a school I would have kindergarteners and Miss mckyer have you printed the certificates yet I'm let me go do that right now they were very excited to see that and have that celebration of success I'm waiting for my teachers I'm post it up for you Mr rosi would you like it displayed in the boardroom we have those nice boards now we can um this only really works through a partnership with Lexia so part of that partnership is I'm meet with them and my team meet with them monthly and they have their whole department there so it's somebody from their letters team it's somebody from their um it team it is the professional learning team it is the support team and we all talk about where are we what supports have schools received what are the next steps what do we need as a district what are our celebrations all of those things they're there to collaborate they've really helped us with our intensive reading since we have changed the format of it how do we really make it beneficial and give us the biggest impact for using power up and then they provide professional learning each School receives two on site trainings and three online trainings we've currently just consumed over half of those I think we're at 65% now so we're really hoping to get us up there but um the beauty of this is at each school the principal determines like what training needs to happen if I'm a principal with a lot of new teachers I know that I need new teacher sessions and then I need teachers that have been in the program for a while that's going to look different so you can really custom it to your school's needs during pre-planning they gave us we had two sessions um that were packed they were packed full of participants I remember that and then the administrator session so Lexia came and presented during the administrator workshops um each month that came in October and January and they brought data with them and had those conversations about okay so where are students and how we use the program what should you be seeing in classrooms what are next steps talk walking at the table to really collaborate around some of the practices across campuses was very beneficial to see how everybody else is using it and then part of that survey is as what do you recommend asking the teachers so 86% 83.6% said let's continue with Lexia and power up 4E five and Lexia power up uh 3.9 that's the red we don't really need a a computer assisted program and then three teachers wanted I ready two teachers wanted I ready and Achieve together and then 5% wanted achieve 3,000 and there were a few a few different ones um that they would like to see Lexia plus something else so there was a few so this was K through1 yes because that would answer this 5% achieve 3,000 yeah it's depending on your level you may or may not want that so that's yes so it was K through three everybody yeah and then we want to build efficacy to make this a more impactful program it's not just a computer program it is so much deeper than that so my team has developed um weekly action steps that are delivered through the superintendent's weekly briefing and then administrators um include that with their communication with feachers once you have the link it just keeps updating cuz we just add to the same document so this is an example snapshot of core five the green would be a novice teacher they need to know how to find the things so where do you click how do you get to it the yellow is an intermediate teacher I have experience in it I know how to find it now what do I do with it and then your blue that is your Advanced teacher I've used it what are my next steps to make it better and then we also have increased on-site trainings we again have consumed almost 65% of our trainings which is a a big jump from last year and then administrators can see every kid but we wanted to give rights to somebody that they designate on their campus to be able to dive into that data maybe it's a tutoring group they can build maybe it's something that they wanted to track a grade level but they can assign a teacher or a um ITF or a member of their staff to be able to to look at it to have that other resource and to be able to train teachers on looking at it so they designated somebody and then we trained them on how to interact with the program for that data piece schoolwide because it looks different schoolwide than it does at a classroom View and then we really wanted to make sure that we're including this in what we're showing to teachers if we want them to use it with efficacy let's let's make sure we include that so we have a small group training and that was included in our small group training so we talk about those resources and tools and then data review when you look at fast data you should also be looking at classroom data classroom teacher observations classroom assessments but you should also look at Lexia how are all of those showing the progress of a child and then standards based planning when we're talking about those standards especially some of those that we know students are struggling in poetry being one of them for fifth grade like what resources are available and again going back to those Curriculum maps really edting those resources in the curriculum app has been very beneficial to help teachers maximize the tools without maximizing time spent finding the things so that is the Lexia Lexi on a nutshell awesome thank you so much thank you very much so couple couple quick things if you if you would um bu if you can go back to the one with the reading rope on there a couple things I want to point out cuz cuz actually we didn't have a reading Department 3 years ago since then we formed a reading Department you now uh allocated the supervisor uh Mr gyber is the supervisor there but there's a there's a lot to it you know one of the things that I instantly recognize that we didn't even have a literacy department and a lot has been going on in the area of literacy and quite frankly I'm proud of particularly K2 ly wanted to point out a couple things about that one you know literacy is based on comprehensive evidence-based practices and sometimes you know people like to do what they like to do even if it's not necessarily evidence-based or in alignment with the science of reading it's because I did it last year so therefore I'm going to do it again this year but is it good is it evidencebased is it aligned with the standards that's been a total revamp over the past three years years to get us to a point where it's evidence-based based on the standards using tools that are proven to be successful this is one of those tools I think it's helpful to talk a little bit about how data is contrived and uh data when I look at the reading data I point this out to you data is comparative you have to compare the data so when you have data and you don't compare it to something it's kind of an isolation so if I were to say to each of you that I'm going to pay you $100 an hour to do your job you would say that's great $100 an hour sounds like a lot but if you found out everybody else was getting $200 an hour you would think that's not so great all of a sudden right data is compared so $100 an hour sounds good till you compare it let's just take other test data if I said to you that you got a 20 a 36 uh on your test you would say that's not good right 36 is not good that's a perfect score on the ACT perfect score 100% if you took the same 36 and applied it to the SAT you're in the lowest 2% to ever take the test because that's on A600 scale so I kind of point out because I see people you know making comparisons and using data inappropriately and so I just kind of set the record give you some facts when you look at the facts when you add up all students in Klay County every single student in Klay County and they're reading performance and you compare it to all other students in the State of Florida Clay County ranks 12 55 other districts would love to have the data that Clay County has related to reading when you take a look at that by grade level for sixth grade we're second in the state of Florida comparative right comparative data when you take a look at 10th grade we're sixth out of 67 so what am I telling you those are facts they're not Facebook they're truth not Twitter I can't come up the I yet but I'm still working on it for Instagram if anybody has an i word I'll be glad to use it uh in the future I just wanted to point that out to you the other part about reading reading is a complex process if I were to give everyone in this room a a reading test we'd all score differently our reading right everybody agrees with that absolutely okay so I see people making statements like uh they can read or they can't read that's that's just not not appropriate and absolutely uh ignorant as to the process of reading how reading works you can see up there kind of the quick analogy cuz this is you can tell I'm passion I love this stuff right you see that rope up there you see eight different skills they all get intertwined if you have all of those skills your rope is strong if you don't have all of those skills let's say you're missing one or two or three of those skills your your rope is not as strong the question is do you still have a rope yeah you're still reading you're just reading at a different strength or at a different level than everyone else related to it the chart that you see on left is Florida kind of took Scarborough's reading rope which is the pro uh the the premier science of reading and kind of broke it down to six parts right instead of eight that's all that that is when you look at those two at those two graphs uh a program like Lexia allows you to diagnose which one of those need to be strengthened in theory if you strengthen all of them then your rope and your ability to read is strong how many of you are great test takers right some are some aren't right all of that kind of factors into it you know making a a a statement like uh reading or not reading is like going to the doctor and the doctor saying to you yeah you're sick like what does that mean like and then what do we do about it right it's much more complex than that and so it kind of drives me a little nuts when I see people uh making those sorts of comparison without any sort of comparable data like what does that number mean I gave you the 36 as being the lowest SAT test papor and the highest in the ACT having context for data is so very very important mtss is the process by which we diagnose which one of those areas need to be improved and then um provide the prescriptive path in order to do that it doesn't replace the teacher but in today's world it's become a necessary NE thing imagine the teacher trying to figure that all out as he or she is teaching students all day I just wanted to give some Kudos anotal evidence all right okay um I taught inclusion Ela most of my career and in my last year in sixth grade Lexia comes out and I was in sixth grade very relatively new to elementary school and I'm going to tell the story I'm not bragging I'm going to tell the story because this is evidence in when Lexia came out I grab data that's what I am I'm a data person I can figure out problems through data and that year was the year after covid it was a very tumultuous year um didn't really know who would be there kids were in and out and I sat down and I perfected my small groups using Lexia it was intensive planned absolutely done every single day and when they say small group it could be just pulling one child over going e e says e and giving them a worksheet it was that quick every day I could small group 30 of my 65 sixth graders I get a call from my principal before I even look at data that year and 100% of my ESC kids went to level three I had 100% gains and 100% bam if if you ever want to learn about how to teach reading this program will help you and Miss Skipper you often talk about having more help in the lower levels for me it's not the lower levels that are a problem that's right it's having somebody in 10th Grade who reads on the third grade level that's the problem and so support for teachers to be able to teach this type of intensive small group a lot of teachers say they know how to do small group but they really don't this is the thing it's a gift and you have to learn that gift and you have to practice that gift and you have to be committed to that gift and I I always had good scores but never had 100% And I have to give some credit to Lexia that was when they were allowing El ELA teachers to use it it was like a Chuck up in the air first year and I just did use it so this Miss Skipper is that intensive second person in the classroom always and I could handle it with 90 kids as long as this program was helping me customize for every one of my students so that's thank you Miss H so so just wanted to kind of because we got another meeting coming up want to kind of bring this quickly to the board asked for this I kind of created this document for that Alex in case you're wondering when Alex is the uh mraw Hill math adoption when you look at secondary math they're in coursework there could be in algebra geometry Algebra 2 like it's not as linear as elementary school is so that's the program that's used as part of our textbook adoption there related to that Mr R I do have one card from an audience member so we can address that really quick hey I just had a question about C3 on the consent agenda there was no detail backing that up and you had um what is C3 um proposed settlement allocations 425 will there be other um supplemental allocations um proposed yes there's actually three different ones I thought I reviewed this one one uh you talked about the ones that were in this that we can't see that's the detail I was just wondering will there be in the consecutive school meetings other allocations oh yeah yeah yeah we could add all allocations for supplements at any time as part of the as part of the monthly return in fact we did that okay because I was concerned about One supplement that we had discussed that okay um any bargaining that would be brought before the school board and I didn't know if it had been brought before the school board and it's not on this particular package okay thank you okay so board members we have about four minutes before we're supposed to begin our next scheduled meeting um Mr superintendent did you have anything further I did can I could you could you check your calendars a board member April 10th April 10th is the executive session it should already be on your calendar with our labor attorney I just want to make sure that we reminded you of that and also I'd like the board to consider and we could talk about it at a different time the June Workshop which is scheduled for June 18th is the same day as Summer Leadership which is our districtwide summer Leadership and I'm I'm wondering if we could change that to the 17th if the board was in agreement to do so and I just wanted to provide enough notice so um could the board give me consensus for the 17th versus the 18th I'll be attending that I'll be attending that workshop on the phone so whatever day you want to do it I'll be on the phone 17th is fine for me okay seeing the consensus is the 17th thank you so much um board members any comments no right anything from you Mr B no ma'am all right at this time this meeting is a Jour oh what about MRIs Mr oh I'm so sorry oh oh I'm so sorry do this less than a minute I okay so Mr help me do this how do I um so so you would just you would just uh gather the meeting and say we're going to reconvene okay we're going to Recon sorry oh no problem um believe it or not I have a reading endorsement reading is tough all right to teach reading is extremely tough however um I was I guess when word gets out I start getting approached by other folks as you know we sold land in Monclair so I've been approached by this uh gentleman that um he lives right here and this is swim PR Creek Elementary and we own from here and it comes up here and we own this little triangle it's about 6/10 of an acre um he's requested to um purchase and I told him I would bring it up to the board so uh we also own this sidewalk right here next one it didn't come up there we okay all right so quickly the the pros of this is that um the land is currently being leased as a staging area for um ccua for a contractor for ccua um and as you know when word gets out we probably with all the work going on over on 220 they'll probably somebody else will probably approach us so we are we do generate a little bit of income through that land um the the the the Lessing that's there right now I required them to put brand new fencing up so as part of their lease so they put brand new fencing up that blocks that sidewalk so that the students can still walk down that sidewalk and um if we do sell it obviously less land and Clayton will be happy for this if we do if you all decide that you would like to sell it and pursue that um less land equals less maintenance and less liabilities however the cons after the lease terminates um we won't have any income does that mean mean that we will get more income I don't know that just depends on whether the county or CCA or somebody else approaches us for a station area or something like that um and then if we do keep it then the land has to continually be maintained by the maintenance department so basically what I'm asking from you all as a consensus is would you like for me to contact U the gentleman and say yes we will pursue or you're not interested that's that's basically all it is how much acreage did you say it's 610 of an acre so so I mean little if it generates 50,000 I don't know we will get 100% of that 50,000 part of the stipulation when I sell the property is we don't pay any of the sellers fees and closing they pay everything so um are they just are people just storing a bunch of like construction stuff in there right it's construction equipment it's a staging area and and being that I am in facilities construction does need staging areas they really do need it um however it is a way if you look at it it is how much do we generate a year off of the leas I think it's about it's not it's not a huge amount it's about 7200 oh so a year but in a year right I think we're leasing it for about 600 a month to for them to put their and people are living all around that right so this is the gentl that wants to and believe it or not I don't think that he actually lives here I think there's a home right over here here but it looks like it's being renovated or something like that he has a large he put a large Warehouse right here and that he's using I guess as a as you know a toy area that's all I can think of but kids do travel this if we do sell it part of the stipulation is that I will keep this little sliver right here and we'll keep that new fence that I required them put up and then we will still have to maintain that so that the kids could um that they can walk through this so that part of the stipulation um you know it's kind of your decision however you guys want to go with [Applause] it if you don't feel that there's a need for this property for us for a staging area of some sort in the future I wouldn't be opposed to selling it I agree I also think it's I don't know for me it's just having kids walk by an area that's just a staging area it just seems kind of strange like if I was a parent I really wouldn't want that staging area there probably but there's but there's a fence there so it is protected and it's and it's it's a back sidewalk to swimming pen up 220 so I wouldn't sat there one afternoon just to see how many kids go through I sat right there and watched um dismissal I mean if it was eight kids I'd be surprised it was very very I wonder why well that's the cut through I just want to make sure there wasn't cut through to the all right guys if I could bring this to a quick consensus do we all have agreement and for selling okay high price on 220 that's right thank you this meeting aut Duty station so that it can be completely