e 6:00 p.m. in person in Via Zoom at Council on Aging 1059 Somerset Avenue D Max the meeting ID is 875 0306 0811 and the passcode is 531 736 the phone number to call is 646 931 3860 so we go right into new business um Laura M's office manager councel on Aging disclosure of interest you have an interest in coun on AG do need me to read it or um so I submitted a form for disclosure of interest for um the hiring of an Outreach coordinator um the two board members we have here interviewed um they ended up choosing a candidate that's my cousin um I tried to keep that very Anonymous until they actually made their decision so um this essentially is a saying that so if you want me to kind of go through the process of the hiring I can do that um to try to be as transparent as possible what I would recommend that the board just really like accept the disclosure as as outlined actually there is one piece that so I reached out to Leanne and Karen y prior to all the interviews starting and they informed me of this um paper that needed to be completed so after I completed it I didn't include on the last section where it says financial interest in the matter my response was my first pres has financial interest in the matter as the town of dyon would be her employer my position does not have authority to sign d Council on Aging payroll and then when I submitted this to Leanne she responded and asked if my position would be involved in any of the evaluation process which it does not so I replied in the email with that but it's not actually listed on here so I can add that if needed or I don't know I don't think it's necessary like in my opinion like everything really speaks for itself okay that's just my feeling agree is there a motion on the floor please I'd like to make a motion to um accept as presented and place on file I'll second that motion made second any discussion all those in favor I par thank you Lord thank you I'm sorry guys make all right to do it thank you good night everyone good night good night review discuss and act police Union memorandum of understanding yes so um I very happy that we have been working with the police Union as the board knows um about three weeks ago the board approved uh javascripting the posting for the position of the Deputy Chief of Deputy Chief of Police I can just based on where we are financially like we did we we we did have an administrative Sant position uh uh that was outlined um through the buing agreement that we have with the police Union and just so we have the ability to to be able to um to be able to post and hire for the position of Deputy Chief of Police um this mou basically gives us the ability to do that uh without having the responsibility to backfill the administrative Sergeant position as well uh like we would actually still keep the um we would still keep the commend structure of the three s that we have um that will be supplemented by the Deputy Chief of Police along with the chief of police uh can this would um as this Mo MOA um basically has the town in the police Union agreeing um that essentially The Filling of the position of administrative Sergeant like is optional so Chief is there anything you wanted to add on that nothing I want to add on that agreement um and um Union agreement uh I guess the biggest thing was this if is if down the road if we if they still would have the opportunity if there would be growth if we could have a higher administrative side later on um that that would still be available to them you we're not closing out the position it's just it's it's it's not vac right it's it's there we need to um reestablish that later on Y and that they they understood everything was transparent okay thank you okay uh is there a motion on the floor to accept the union um Union M I would like to make that motion I will second that any discussion all those in favor I I thank you review discussing act fiscal year 2025 budget recommendations review proposed town meeting warrant articles and placing of articles so um so this is like deju um like we're um like we do have just just as we know we're working to finalize the warrant um we do have a few departments um there are a few proposed Department operational budgets uh where the recommendations of the select and the come different at this point um can then on top of that we top of that we also have post one articles um that that was submitted um that that was submitted uh for the annual time meeting War um the board has uh the board has to finish going through those I like evaluating those I like evaluating our ability to fund those and then decide what of those articles they want to place on the W um I just as I just said a followup to last week um in the packet just want to bring it up in the packet um there was a question about there was a question oh oh There was a question about you know whether we had an ability to do any uh it was a question whether or not we had any opportunity to borrow for um whether we had but we have an opportunity to the cost of purchasing in the cost of purchasing like ex out I like go like go over 3 to four years um the the good news that we do um and so like in the updated can the upated cash and article funding scenario uh we do have like we do have the first year of least bu for an excavator um I I funded at a cost of $445,000 that 45 that $45,000 if the board if the board is interested in vincing that um that would uh that would be a threee blro that would be that would be the threeyear cost so it would like it would be roughly uh uh $45,000 a year like for the uh for the next three years I get 0 that interest is there an option to buy yeah oh yeah oh oh oh yes I'm Sor we would own it at the end of that we would have to pay an additional dollar to be able to own it okay that dollar going but yeah we have that option and like as I mentioned like uh yeah oh yeah they me like 0% interest I believe as well so we're able to spread that cost out but that cost out over 3 years time is there anything you wanted to add you on the leg work on it as well and um so that based on uh based uh based on based uh B uh based on the differences like can recommendations by uh by the B like in the think like at this point like if we I like if oh yeah if we like what find the first year lease of the X of of the X of the excavator like like under under the under the current Thome recommendations we would have we would have a fre we we would carry over about $165,000 in free cash U like give the I oh the budget uh like in the out were voted based on the board of Select based on the board of Select recommendations I can not and not including Board of Health um we would have we would have a free cash carryover um of of just over $18,000 into f25 happy to I'll entertain any questions or concerns or issues but any of that you have any questions no I'm set okay so we start start this year yes and when will we receive it time is this one of those things where we order com to yes now no okay both uh both they have a used one and uh a new one available okay the new one matches us better the way the kinds are set up they have both available yeah is this for the new one or used one uh what M's droing about the 45,000 would be what it's it be a full payments of 35 yeah yeah it's like about like $10,000 difference but I 3 at 35 or 3 at 45 oh three okay thank you for you know we asked for creative solution so that you were able to you know move this forward and this is a creative solution 0% awesome there three different venters um there three different entities on the the municipal financing um this one Mike is familiar with that's new to me he signed the up on this yeah oh yeah like oh yeah like through like a purchasing agreement um through the mass higher education the mass higher education Consortium like which we already a member of so it basically helps us check the procurement Parts already as well with this particular model um interesting with Mike one fits our financial needs at this time the other units are a different model we not we're not looking at a specific model we're looking at a specific Financial match absolutely it's a different approach be was basically $5,000 less than what you were looking for to finance one for the year but I mean to purchase one which um at 0% interest obviously spreading out the payment Works yes yes okay um you want to wait till we get to that article to vote on it yeah yeah I wouldn't like I just wanted to like call really like the difference in the followup from the last meeting sure um but yeah yeah but if the board is like aable like if we wanted to hopefully just go quickly again through the war the can decide which of the Articles we want to place not place and go from there okay if that works yeah yes uh like yeah oh yeah we spent a lot of time at the last me going through the purpose of the Articles so like if we could avoid a lot like if I the ability to avoid just we litigating yes one these are all basic yeah we do have to have a motion from okay so um there motion on the flo for article one I'd like to make a motion to place article one on the any discussion all those in favor I I article two motion to place article two on the annual town meeting second any discussion all those in favor I I I article three motion to place article three on the annual town meeting War any discussion all those in favor I please article four motion to place article four is presented on the annual time meeting second that any discussion all those in favor I I Article Five do you want to wait on Article Five or we're good we uh we can place it but like it'll be like with each of the recommendations anyways like so that'll be inherent okay motion to place Article 5 with um as presented I'll second that motion second any discussion all those in favor I hi I we don't need to read article motion to place on theual meeting any discussion those in favor I I I article s motion to place on the annual time meeting second that motion seconded any discussion all those in favor I I I article um motion the place on the annual town meeting second that motion seconded any discussion all those in favor hi I to see the town will vote to recommend bylaws uh this is number nine motion to place on the annual town meeting War I'll second motion second any discussion all those in favor I arle 10 oh I sorry motion to place on the annual town meeting warrant second motion any second any discussion all those in favor I I I arle 11 motion to place on annual town meeting warrant second motion second any discussion all those in favor I I I article 12 motion to place on annual town meeting warrant I'll second any discussion all those in favor I I I Article 13 motion to place on town meeting warrant I'll second that Mo second any discussion all those in favor I just as a point of edification articles 14 15 like 16 like go automatically to the laun by the CPC so those are automatically there beautiful okay article 17 um so St ization was 50,000 is what we talked about we uh we talked um we talked about we talked to the last meeting about $50,000 for Capital stabilization oh this is what we were going to leave off until the fall I what 18 yeah like article 18 will leave off like until the fall there there was a discussion about having a recommendation on article 17 for Capital stabilization the am $50,000 yes so I'd like to make a motion that we place article 17 on the annual town meeting warrant um to transfer from available funds $50,000 are to recommend it at the same time recommend it just don't do the motion being second any discussion all those in fav now 18 going to take off so you vote to take it off or just I like vote we'll vote not to place vote not to place okay um motion not to place article 18 on the annual town meeting War second any discussion all those in favor I 19 this is the uh uh this is an additional $75,000 can go up uh can building up available Main Street funding Main Street correct so motion to place on the annual town meeting warrant second any discussion all those in favor I I I there be a motion to recommend as well just like so we can hopefully in the same that's okay sure yes motion to U recommend Article 19 for the annual meeting more any discussion all those in favor I I 20 motion to place and recommend article 20 on the annual town meeting War second that motion May seconded any discussion all those in favor I I article 21 uh motion to place and recommend article 21 on the annual town meeting warant second motion second discussion all those in favor I I I article 22 uh uh I would recommend like at this point the board votes not to place motion not to place article 22 on the annual town meeting warant I'll second that motion second any discussion all those in favor I I I article 23 motion to place and recommend article 23 on the annual town meeting War second motion second any discussion all those in favor I article 24 motion to place and recommend article 24 on the annual town meeting warrant I'll second that motion second any discussion all those in favor I article 25 uh let's see motion to place and recommend article 25 on the annual town meeting warrant second second any discussion all those in favor I all article 26 we're change it to 3,000 right yeah it should be already Chang on article 26 we Dro it down from the 43 yeah okay 26 um there's just so for that one I I just don't see it on uh for rec recommendations or on our list yeah yeah because I available of funding uh for that would come from existing funding in already existing article beautiful all right so we won't have to draw on free cash for that awesome motion to place and recommend article 26 on annual town meeting warrant second that second any discussion all those in favor article 27 motion to place and recommend article 27 on annual town meeting warrant second motion second any discussion all those in favor I I Article 28 motion and recommend Article 28 on the annual town meeting warrant second motion second any discussion all those in favor article 29 just like a quick uh just a quick clarification on that we ending based on based based on thir installment bills uh for DF FY 24 assessment we are ending like f24 with a remaining um uh $225,000 balance so we do have an ability to transfer that $255,700 towards the um towards the like $32,500 for the for V phone system so we don't only have to draw a draw upon another like $600 like from free cash so we don't have to draw the whole month from free cash great that that is included oh oh that's included in updated funding recommendation uh but we don't have to change the text of the article itself right okay so article 29 motion to place and recommend article 29 on the annual town meeting War second motion second any discussion all those in favor I I article 30 motion to place and recommend article 30 on annual town meeting War second that second any discussion all those in favor article 31 motion to place and recommend article 31 on the annual town meeting second any discussion all those in favor I I I article 32 motion to place and recommend article 32 on the annual town meeting warrant second second any discussion all those in favor I article motion to place and recommend article 33 on annual town meeting warrant second motion meeting second any discussion all those in favor I I article 34 motion to place and recommend article 34 on the annual town meeting War second any discussion all those in favor 35 motion to place and recommend article 35 on the annual town meeting warant second for me second any discussion all those in favor article 36 so for parking all the parties got together and and discuss this parking byck um yeah we haven't as of yet um however uh how early in the week the the highway superintendent he did send up um he did send up the updated version with the track changes uh that oh uh yeah the actually spell what would change and what wouldn't like we haven't um we haven't have the ability to meet uh though though were the chief of police in the last week um however um the board if the board does vote how like if the board does vote to place oh yeah we do have another week so we can always all like if there's a huge overwatching concern um uh if oh oh oh oh yeah we will have the ability to meet in the next week we just haven't with everything like oh oh yeah oh yeah like over the last three days with everything going on we just haven't had that ability yet I I'd like to say if we could place it and then if the chief has a chance to look it over I it's fair to call you back to another meeting but if you could at least send his correspondence so we and then we can recommend after that we okay do you have anything on that time I made one more small edit I have copies for the fours you want that now or going to talk about this more after you through the warrant no no just a Min clerical I believe legal would have it anyways thank I CH it's so you guys I think Mike wanted to show the strike out so I read it can see what's being stri and R will be indicating what's being added and I thank you for that that does make it look clearer and easier so what I changed since what I shared with Mike is B on that section three so it reads both sides it starts with the word c the street both sides of when you glancing through the bylaws you could jumps out the unknown it's even a strikeout where it says repeal ATM I'm not sure what that means 61 and that's the same date as the paragraph leading leaving in section three where it talks about curl Street um I'm sure legal will catch that what that is about but it just doesn't make sense to have no paring during the day in those streets right now that P Street has been refurbished a few years ago accommodate the the chief's needs you know paintting curvs and stuff like that guys have any questions just a minor point I the reason the big the big reason to leave section four blank for future use because if you eliminate it it means you're changing all be numb after it they get bumped up so now it would be a bigger amendment to be considering and it's also easier if you had to add something the future you have section four okay I 37 article 37 and 38 have been the pilot um uh language for the proposed pilot agreements that the bo assessors have been working on one one would be um a agreement for for the new solar array behind the Ros and um the in the second one um uh would be a smaller um would be for a smaller system further down on way street is there a motion the floor motion to place and recommend article 37 and article 38 on the annual town meeting warrant motion second any discussion all those in favor I I article 38 I did both oh we did both at the same time okay 39 motion to place on the annual town meeting warrant second motion second any discussion all those in favor I 40 motion to place on annual town meeting warrant I'll second that motion meeting second any discussion all those in favor I thank you that was glad we waited and we digested it all yes we had Nicole here so that was good yes thank you you guys to take meeting off yeah wasn't the same ask your opion you I had I just there okay um we meet at 7 but we're going to try to get in our um executive session first guys if you don't mind uh so it's not going to take as long but we'll that again okay we need a motion to go into executive session um make a motion to go into executive session under Massachusetts general laws chapter 38 section 21 a want me to read okay to discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the bargaining or litigation position of the public body and the chair so de all right d firefighters local 4332 D police officers local 306 that in dispatches Communications employees mtion second any discussion all those in favor I open your meeting okay so I have it recording for your guys's Open Session I don't need to read the uh matters okay and uh since we're already in an open meeting we don't need to do pledge right so we'll call the uh May 15th 2024 meeting of the finance committee to order oh we got to you please oh he's muted Dave are you able to hear us L are you able to hear us yep I can hear you yeah like we do we do have a member of the F CL uh that's hybrids so the will have to take any votes as a roll call vote the whole meeting and just if anyone gets up please be careful on that wire yeah we need a roll call at the start of the meeting no no you can call it without a roll call all right so we are up to uh the warrant article recommendations everybody got the email this morning this afternoon we'll go over the easy quick one first uh we've got some prior year bills auto parts from the police station police details for transfer station and B uh historical [Music] commission bpts that isting uh for the hisorical commission and then uh and electric bill National Grid total 3569 16 and um we assume we want to we typically do prior year bills with free cash any questions on any of those I make a motion we vote to thank you recommend article three second to be funded from from free cash oh from free cash the amount of $3,569 2016 okay now I motion read seconded uh buil we we need to take the roles the votes um individually tonight so oh y or n y yay yay ronay next article take it take it out of bit the uh police cruiser there's an article on for police cruiser for 85,000 um we had been trying to buy one Cruiser every year uh to to be able to replenish we couldn't do that the last two years so this is this is kind of the first first since I believe 21 right um right now half of the fleet is over 100,000 miles half of the fleet is under 100,000 miles half being how many is it six half is six yes so ideally then this would repl where would move on one of the over 100 into a more like a DT yeah D so it's notely on as much and then this would be one of the standard Mike do you feel the budget can support this at this point yes yes honestly I believe like it needs to at this point if like we would all if we didn't we'd be going back for we would run risk of going back with we okay this we are hoping to get the car in 26 no we've actually the the PD has like is in the process of actually switching the over from for expor to Chevy like can the um the the watering time on the t is much much much quicker um just as an example um we the last Cruiser that we did buy believe in 22 like we did actually receive it in October of 23 and um as we know about five days later it um Theus was total and so I like at that point because of the delays and other issues with the Explorers the police department um they put they placed L of faho uh that was just actually put into service last week so so we do have quicker time in our experence quicker time so yeah time will be quicker it's anticipated to be quicker so we are hoping to get it in 24 hopefully in calendar year 24 okay but I would say definitely in fiscal year 25 okay thank you this um this did Co I sat in on the uh Capital committee and this did come up through them and it did get pushed as or Advanced as needed okay have we' been seeing um higher um maintenance costs on the existing yeah they did have did have that at the the hopefully a newer vehicle we won't have as many maintenance costs yeah so the vehicles with over 100,000 between 2 and 7 000 year over last year and that would be six Vehicles yeah thankfully oh oh thankfully for like a lot of oh yes a lot of our needs we do have a very good in-house contr the highway department um that helps us those cost cost do we have Warr on no it's not wor like we just have the straight warranty and then yes the motion and this 85,000 is coming out of cash I make a motion we vote to recommend the use of $85,000 from free cash Le CR I second uh for the vote bill I I I Ron I Peter I have it uh just as as I guess just a note um the the levy budget there's no room in the levy for any any of the Articles um and I don't think the anticipation right now would be to transfer anything out of either the stabilization funds so really all coming out of free cash yeah the only one like not to jump around the only one that like like other than the P axis funded one we do we have a p access funded article we also have an article that's reaping from the existing article um and then the uh the $332,500 cost for the EES and the D middle school phone system um we do have an ability to um what is uh we know now like will go unspent as part of our FY 24 um yeah schol assessment like we will have um $225,700 at I like as unexpended funds from that line at the end of 24 so rather than growing on that whole $32,500 cost from free cash we do have an ability to transfer um 25 257 from the operational budget this year like in the education line I into a warrant article so to fund the phone upgrades we only have to rely on an additional 6,800 to get to the 325 which saves on our govern free cash as well M and I believe soon everything else that free cash yes and the SE one for 125,000 is a reappropriation as well everything else is fre cash a reappropriation from from so I'm I'm going off of the summary sheet so when we get to that point where the ones that aren't on here I'll just rely on you guys to point us in the right direction for that yeah only thing pet that's not like an that's not I'm sorry that's not Anem sheet that's a free assem sheet okay so I'm sorry sorry for that confusion so we should be on article six for the SE seven oh if you want to from the very beginning with the budgetary yeah yeah if we can St from the top if that's okay just so so we did article three y article four so article four we've made our recommendations the only the only question or the only item to bring up from our side would be uh in 145 the treasurer the uh yeah just really quick that's an article five the operating budget article four is just the setting of salaries okay of town officials oh oh yeah in the salaries the time officials as we know like all like also included in the operating budget as well but we have to uh like actually check section 108 of chapter 41 the general laws require actually voted on separately as well so just for sewer Commissioners mhm they are their own recommending to keep that at the same levels as they had proposed to give themselves a 2 and half% increase like we have been trying to have alignment and when when we do prop inas increases in BO boing Cs and at the beginning of the FY 25 planning we the board did vote that the that any increases um would only apply to uh only applied to employees and full-time elected officials Mark did you draw the short stra to talk to Wood about that no I think any questions on any of these no I make a motion that we vote to um recommend the town officials salaries as recorded in article four second Bill why am I going you're my left huh you're on my left oh okay yay hi yay ra yay Peter y guys have it I'll start on right next time now Article Five they only there was a emailed the U Town Treasurer uh for 145 you received a updated um not invoice but expected invoice for for the ACT uh for an additional $4,000 he requested that we could increase the 267 up to 30,7 it was the it's the actuary for the U guys be I believe 44 and 45 uh like our requirements oh yeah like an auditing that we have to have like actual actual aial analysis completed as part of our audit every year or every other year like I forget exactly where we are that but we do have that oh yeah we do actually have that cost reoccurring cost so that 4500 is for the analysis no no like cost oh the cost of the actual aial analysis part of it was already included in the budget but he just learn of a cost increase that um that we face at 25 that will add another four um that based on what has already been reduced um from his budget um to the tune of like a $4,200 he won't have the ability he won't have the ability like in the budget that has currently been recommend ended by the F he won't have the ability to absorb those increased costs that he just learned about aring FY 25 based on the think recommendations so in 2024 does he have any unused funds he uh he may to be honest with you I don't have that information with me he's just yeah what he brought to our attention earlier was just strictly focused on um that bill coming du in f25 did it looked like at the end of the year there might be some there that will end up going free cash for next year enough to cover it yeah but like if when it's actually in C and if he doesn't they concur it until FY 25 he can't pay it with fy4 transfer but is it possible we might not if I'm understanding correctly the bill next year is going up by $4,000 that's for fiscal year 25 so for fiscal year 24 even if there are left in that account they cannot be um they are returned to free cash and next then we would have to come back and ask yeah if it was needed before next may have to have another to do a free transf that's is is it op related yes yes y y that um that's been the only updated Article 5 number that I'm aware of will I make a motion that we vote to recommend Article Five um as presented wait do you guys want to revote the total for Department 145 oh do we have to do that is it 125 or 14 14 you're increasing the total would be 77289 we were at 107 yes I make a motion that we recommend for the appro appropriation for Town treasure the amount of $1,772 189 second two I I run I I do you need uh do you need us to run through the rest of the numbers or you're okay just blowing those through oh yeah no that's fine that's only change and um I don't have any other changes or requests for changes on any of the other lines except so we can move on to we didn't vote on oh sorry started this time I did we not do article six already I don't believe we did and there was a recommendation on Article Five we changed it yeah to increase they have and we didn't do pursuer last time no we had the we had the break out of the expenses and the capital and the salaries for seers so this is just the toal back to back number what we before I make a motion that we vote to recommend AR article six as presented second Ron all I I I and I article seven is to re reappropriate uh 24 fund power for the power plant Rehabilitation project going I say reappropriate that's money that they got I can explain that one so um in their current fiscal year 24 budget the operating budget from the Enterprise fund they have a line for Capital and they funded it um I believe at 150 and so we're just reappropriate and taking 125 out to put it into a special article which going forward that special article money will strictly just be designated for the power plant upgrades to and that will also match the our funding reporting for when we applied for ARA and actually did receive the funding from ARA oh okay so we're just keeping it all aligned with you know so that money's set aside and it won't close out to retain earnings and go back and forth it'll just stay in that article going forward for the project and AR covers the whole thing they um four of it yeah most of it can I just ask what is this P plan upgr project is set to to set that um Power Plant that's near the uh police station police station yes yes yeah we own we own uh we own the pumping station right in front of that power in the police station um the police the like in the the pumping station uh needs about a half a million dollars worth in upgrades um to uh because that is a lowest point um that actually School line goes down to that we pump it all the way I gu it's just a terminology that I'm curious about it says power plant in other words y upgrade like they're capable of upgrading their own power yeah no point yeah know Point well taken we can like that as well like yeah we own oh we only the infrastructure is actually D infrastructure but oh Point very well taken I make a motion we vote to recommend article 7 as presented second r i hi I I I article to transfer from free cash 88,000 for snow and ice I make a motion we vote to recommend article eight as presented I second r i i hi um need anything from us on article 9 right article 9 no but article 10 yes yes spending article 10 is just setting the doll liit they can spend out of thees that come in I make a motion that we vote to recommend article 10 as presented uh second r i i i i and I 11 13 technically is financial because it does um I like it increases the senior exemption which is a good thing which also does have an impact on that overlight I'm not sure um because we're not spending money I don't think it needs to be more than welcome to well if it's if it's rused then there'd be more people taking advantage of it do we have a fund already set aside for that so it's already paid for um so every year we put money into our overlay our um abatement and exemptions account and whenever and supply for a batment it automatically just comes out of that account so what we put into the overlay does affect our Levy balance but that comes from the assessors and doesn't really give Ved here so we know how many people are going to take the abatement and they estimated they estimated but there's a cap on it so once they hit the cap will they not continue to if it goes over a certain cap or is it open no there's a cap on the dollar limit for each senior but there's no have on how many seniors can apply so we do have to project um based on census information and and we together with the assessors have tried to do that so if we had an open date and a closed date then we could put a aggregate number on that there is a yeah they have to be in by April 1 of every year and then we don't have a way of saying okay well we're open till April 1 as long as we have funding available and know if we have it we have to yeah we have to make on have we gone over in the past no we're not running a surplus we're running Bally even CU When I um do the recap the state does say what amount to put in oh they tell us which unexpectedly got adjusted last year which is why I asked for free cash to be available in case we need to cover our Levy if that does change when we're setting the tax rate in the fall now there's an anticipated increase because you're going from 70 down to 65 we accounted for that for what we increased our overlay to 142,000 for to put in this year last year do had us do 127,000 in change so $155,000 difference for the five years that's what for one year or for the age Gap yeah they um I think they figured it was like a like 3% of the population was actually using it and then so we added you know another 3% another 15 people I think is what it came out to yeah again that's why that's why yeah that's why having having having capacity over the levy it's help it's helpful based on that increase we don't know how do like is going to come back around that this year I with it going from 70 to 65 so yeah but yeah it isn't actually like a spending article so it's really the of income is MHM yeah 14 we do yeah the like CPC Al they typically as as I was mentioning the B earlier they typically do go straight to town meeting they don't have to have a recommendation because they just go straight to town meeting with the CPC recommendation so in my view that's really the prerogative of the FR as well okay yes pass on that would be 15 and 16 as well we need a motion no no requ for we have a an amount for something $50,000 just to an update so the spreadsheet that we got today with the proposal for free cash if all of these are approved then the available free cash at the end of the meeting would be now 104,000 483 that is that's based on the board of Select recommendations with ours would be 161 does that make sense anybody have any questions on that yeah it is reduced in here but last me did he say that that was going to be 40,000 that 50 yeah we hadn't really talked about we really going into what was that what was that amount at the end of last meeting we were talking about we have another 40,000 40 s was hoping to have 40,000 left oh to be a posi limit of 40,000 in case that overlay that is not any of this this is the board of Select are request are supporting a $50,000 contribution to the capital stabilization fund right now got roughly 1.6 million so sh 1.6 about 1.6 I make a motion that we vote to recommend the amount of $50,000 into the cap stabilization fund uh in article 7 article 17 from free cash second Ron I I I AR 18 was not placed okay Article 19 is the continued funding of Main Street would be to put another $775,000 towards the cost of reding that road preexisting ATM uh annual town meeting article number 20 of last year no which by putting this 75 we would have how much towards oh in total we uh based on the funding with chapter 90 that we have um have leveraged in total already for this project um we that would bring us to God hold on um that would bring us to having having to having having a committed project balance of $1.22 five million of about a 2.5 million project right now um all that all that 1. 1225 um about $675,000 that would come um from the from the annual meeting War articles that have been funded in this way so far so as we go we're building uh we're building our ability uh we're building up our ability to more the project has be the timeline is at 25 and 26 right yes P be 26 I make a motion we vote to uh recommend the amount of $75,000 in Article 19 to be funded for the Main Street Highway uh reconstruction project from preach second I I I article 20 this have been recommended by the board of selectman has placed and recommended uh this also came to Capital outlay and um this it's not really a it's not really a uh trailer driving around it's more of storage trailer right no it is the drive around yes and and store okay I make a motion we vote to recommend article 20 in the amount of $155,000 be taken from free cash second Ron hi hi hi hiet article 21 has also been placed and recommended by the board of Select this is dra any questions on this I make a motion we vote to recommend article 21 the amount of $15,000 for drainage upgrades and also miss Avenue to be taken from free cash second Ron i i two I 22 has not been placed 23 has been placed and recommended article 23 came to the capital outl and um a basically unisex bathroom so that they have two bathrooms to use when everybody comes back to the garage so that everyone's not trying to use one bathroom do they really need well we want to avoid going outside you really can't do that any more we buil we got houses right behind the grage right right I make a recommendation we vote to approve the $10,000 expenditure out of free cash for a b modifications in 23 Second Rob I I um article 24 has been recommend has been placed in recommended um and that would be um to to appropriate from cash the amount of $45,000 to be expended to fund the first year payment of Le purchas for like an excavator that would be the first of a three year year 45,000 a year for so as I understand you had your choice for your wish was excavator dump truck going with the excavator I wasn't ask that question generally need both which one you need more uh the S gr is replacing could be replacing that uh 30-year-old back home that that should be slated to be replaced yes which depending what breaks you can get the P for I make a motion we vote to recommend the expenditure of $45,000 from free cash for the first year lease payment of excavator in article 24 second r hi second bill I Peter I uh just to bring it back to the so we're replacing a 30- year old excavator with this the dump truck that was going to be replaced with a 95 so next year that'll be a 30-y old piece of equipment too just to just for everybody to keep in keep in mind that that's it's an antique did um did you get any prices on a lease for the dump truck we're still working on it last week Municipal leasing is tricky and it comes down to one person in the cop that person was away last week the way now anticipated late in the afternoon information just check my emails no information back yet thank you Tom it it is a able comes out it comes down to when you're signing is the market rate that's what it comes down to okay so when we do it on a lease we just appropriating enough for the monthly lease payments for that fiscal year or or annual be just a one time payment for yes and that would be 85 we're estimating 85 the different this is another piece of equipment so the article 22 that was not put on was for the purchase of dump truck okay and that's not coming up that's not coming up but it will be in the future um at the capital outlay committee one of the requests was that we find out what a lease payment on the dump truck would be so but they haven't gotone back to 25 though is uh um a new line striping machine I'm assuming that's for the new type of paint yes paint plays a role and now the machine we have cannot use the paint that we have to use now do you have an idea on an annual basis what we'll save by buying this machine and not using a markting company every year no I cannot because a very volatile market right now uh they think they're going to monopolize it so I choose to do our own stop lines and crosswalks and popping stuff you know that we can handle uh the the double Sidelines throughout the town obviously is a big undertaking that should be found out at this time if we had to pay them for everything to have an idea of what what this year we would spend I did not do the math Okay it definitely will be more machine we definitely the machine would definitely paid for itself within the two years okay yes and what do you expect the life of this machine to be that that depend on the care it can go 30 40 years easily that's our usual thank you so doing it ourselves is going to be cheaper than having absolutely okay great that sounds good I make a motion we vote to recommend article 25 for the from free cash the amount of 8,545 for a new line stripping machine striping machine second I I I ier so 26 is just a reappropriation of a special article from last year 22 22 special at okay want say so we had 3,000 set aside for the point Sal system we didn't need it but now they can get the U security cameras out of out of that money so they really do have security cameras where that sign says that there's a security camera down there uh that subscription ended so there's no cameras at this point okay I W my dog down there that's what I saw I did have pictures at sty in the morning often was that you no not at that time yes there is some pre-dawn activity in that facility okay any questions on that so the 3,000 wasn't used last year so it was just reabsorbed into our free it was a special so it sits in a special article oh it sits us waiting so this is a new use for it not that we're not using the um point of sale this is for the security cameras that all right cuz the POS system is in place I make a motion we vote to recommend article 26 the amount of $3,000 from fre oh no no this is a reappropriation of funds in the amount of $3,000 second Ron I I I I 27 is for the for the server paid for by Peg access so it's just allowing approve recommending that the transfer be made from their funds to BU I make a motion we vote to recommend article 27 I second r 2028 U the town clerk had come to the capital laet uh looking to update some voting equipment um basically iPads right that the software will be able to tabulate everything pretty much instantaneously instead of right now they spend two three four days counting the votes at the end so she is going to be able to save overtime and labor she couldn't give us a price or a dollar amount at that point as to what she's going to save but that it will have a savings and instantaneous results as opposed to waiting c will this be a one time um initial impact on the purchase of the iPads and then a subscription to follow yes at 12200 a year 12200 a year and this year it will be this year the it's already included in the 6300 okay it is included and then it's going to drop back to 12200 drop to 1,200 and hopefully we'll be we should I would assume be able to absorb that in my assumption is that we should be able to observe that in a cut in over time right and um how long do you think these iPads will last before they have to be replaced five years five years I'd say yeah and they're going to be used how often it depends this year we have what three uh we have two elections in the fall Alone um yeah it depends on the election cycle so like two or three times a year for five years and then get 15 uses yeah it is like a best like it is like for 6300 right yeah I guess we are one of the only hold offs that actually like still do it with this Antiquated paper processing way I like everyone around us are already there T hand cting so it's uh it's um it's Fe vo list so you know when they check in with the paper list so this replaces the paper list so it's different from your ballots it's so they basically with scan in every voter it it saves out labor costs and in ton we use the p ps yeah and I I would say that's about right as far as the you know the lifespan all thatu and how many are we purchasing whole pads it says it doesn't give a number I believe it was four four yeah because I think we have three precincts and one extra it's usually a through M and then M through Z so will there be two pads at each table so that each district would only needing one pull pad with a backup a z one it'll be Precinct one two three no more AG yeah right okay I make a motion that we vote to recommend Article 28 for the purchase of pole pads in the amount of $6,300 from free Cas second all in favor run I I I all right so this article 29 is a little bit of a change um well how how are you the the tax would be the same um however how the recommendation should be to fund 25,700 from fiscal year 24 education operating budget and then 6,800 from free cash we wouldn't we wouldn't just do the 257 as a transfer of one of our transfers as opposed to having it voted up the only I like I think it may be cleaner to have an article because it's cleaner to impinging the funding directly to the school district rather than have as the end of year transfer then we' have to encumber the and then try to figure out a way to get it back to the school district true because the end of year transfers go like operating to operating not necessarily operating to a special article okay so they received the last bill for the schools and they're 25,700 under the budget for 24s so the idea is to transfer 257 from the school budget towards the special article and then fund the rest of the 6800 with uh free cash and this is to update the phone system so that they're e911 capable um is it the Middle School still has the original phones element all of them okay yeah so the school districts wouldn't just um divert that 257 to the no because it's because it's town it's in our current operating budget yeah like can also because it's capital and with a regional agreement Capal does have to be voted on separately as well okay so we doing two votes on this just one one yeah with the recommendation with the funding sources okay I make a recommend I make a motion that we vote to recommend article 29 reallocating 25,7 $100 from the Dr assessment school budget to be used in the dees phone uh Dees DMS phone upgrades with an additional $6,800 coming from free cash second does that sound great yes thank you you're welcome any questions on that I I uh 30 we already did good with 30 we don't have to worry about the 31 I'm sorry not 36 yeah we already got through 30 right yeah yes 31's all set one is 15,000 for yeah nothing pass on 31 though I no it is on the warrant and it is recommended okay for the conservation yes 30 see the num might be a little off depends what you're looking at all right so I'm looking at 31 the 26,000 for the that is not that's off sorry 32 is 15,000 for conservation oh I 31 15 yeah so the the numbers between our version and what they what they have are different okay we yeah the the 26,000 I will come up in a moment as the end the year transfer after we get through the war so R number 32 which is uh $15,000 of legal fees for Conservation Commission and this is um for Hills for HS yeah and other related appeals I'm for that one yeah yeah cuz Forest Hills isn't written in the article no but yeah like basically like Forest Hills and other appeals that we face you don't want to single any yeah I do so on the um is this listed as 31 or 32 it Cur 31 okay I make a motion we vote to recommend article 31 uh to transfer $155,000 from free cash for Conservation Commission legal and related expenses uh regarding Forest Health no without yeah without regarding complaints file against the Conservation Commission the town indor relevant Town officials thank you second any questions on that no no no you're I I I I so Ron just just for your by not naming Forest Hills in there it leaves it open so that it can be applied against any I think that is everything we have the paperwor on the transer that's the original okay uh this was also up at the moving on to the transfer request the police department is requesting a transfer $261 and this is for security cameras in the U yeah the police department basically you um right now the system isn't the system isn't working um they're utilizing body Canam to for any of the recordings so taking the camera off putting it down on the table was there a system in there there was a system uh the system basically broke our first our very first meeting um there was a prior bill that came in from the com company that was supposed to fix it and didn't fix it and we said we're not paying for that and there this um this payment would be there was another company that came and and assisted yeah basically like the uh the the software is non upgradable at this point like we can't do any patches or upgrades is just the whole the whole software um has to be replaced and uh but based on what has been discussed we do have a time is of the essence all I really need so that's why we do have an ability to address this as an end of the year transfer just so we can get a jump on it now um we did try to um link um the the project need um to the eligible uses for Opa funding as well that unfortunately we went back and forth trying to make all each and every link we could but like it just really didn't fit in the APPA bucket so uh but yeah as I mentioned time is of the essence so um how's the warranty on this system I mean do you know after having deal it's a new police station and if our security has failed already with a system that uh with a company that is now out of business yeah what I have I don't like like I can't speak to the warranty that we're going to have I can follow up with that uh because we are uh we do um we do will have a contract with the company installing um to do 1D to do upgrades as well um it's my general understanding that the uh the software that was initially installed uh was on the um like was on the like was really like a later was really like a later type of model that was put in and it the technology was already on the verge of really being phased out so it wouldn't be like inherently it wouldn't have the opportunity for upgrades and patches and everything else and um I I think just actually like sometimes from what I generally understand because that was you know 7 about seven years ago 7 years ago like my understanding that I think the town just wanted to get all like kind of less expensive softway and there I unfortunately we're paying the price a little sooner we thank so the bill that's outstanding that we didn't refuse to pay how much was that bill 1700 and I was spending 26 I was hoping it would be more of a yeah it's like oh yeah complete replacement of all the equipment and the request is a transfer from um health insurance that will be UND spent by the 26 so it's really it's re appropriating 26,000 from health insurance over to Police Department okay so it's not a new assessment right okay it's cover you need a vote I any questions on that Ron no or anyone take a motion can yeah I make a motion that we vote to transfer from the health insurance and Department do I have a department number for this n it's like the third digit number 914 maybe okay thank you from Department 914 in the amount of $226,100 126 to the police department 210 uh Department 210 in the amount of 26,000 $10 and 26 yeah you there's two numbers in the health insurance line 2611 and 26126 yeah the 26,1 is what um the BOS did vote on at the time putting that together it was the last minute and I just round it up but the vote is the $ hi hi Peter all right U that is that is all that we have um again based on based on our recommendations they would be uh we would be under the levy limit by $40,000 we would have available free cash of $161,000 to get to that point we would be using $ 25,27 181 out of free cash we would be allocating uh onetime retirements of $85,000 from free cash and a and one time out of out of District uh student fee for $1,216 so with the snow and ice that's a total of [Music] $488,900 81 coming out of free cash really 4,494 81 for current year and what will our free cash um balance be after this expenditure after all of this it would leave 161,000 in free cash based on our our recommendations based on the board of Select my recommendations depending on that did anything change on the so somewhere between 104,000 and 250,000 is the Board of Health is that 150,000 158,000 158,000 so it's 158,000 that they had not recommended um we do we run the risk at town meeting that somebody decides to push their recommendation on that and then V and then the town votes and we don't have the money well the way cross that bridge have to get that from what are those other two fund stabilization and St yeah just Capital stabilization and it have to be approved somehow I mean like we would have it in available Lev funding based on how we planned but it just has let's hope we that's a hypothetical at this point okay it'll be uh hope hopefully this moderator doesn't ask for an ending time of after 11 because we would probably hit that um but the main main point I just wanted everyone on the finance committee to understand that we're $400,000 basically free cash spending that um you what that say to with we've got a roughly $600,000 increase next year in BP's debt payment um so a million dollar more that we free cash we don't necessarily know we're going to have next year um next year's probably not going to be fun so we have to do 26 it's yeah it's going to be it's going to be rough and where would that money come from it that mean we talking tax yes uh I mean to me assuming that we didn't look at tax increase as a as an option and the next option is Services right am because you got to if you trash is a big problem $300,000 in cash is money we can't just spend for people to get rid of stuff they don't want something to look forward to over the summer that that's that's all I've got um ask I'm gonna hit these guys first U Ron anything any questions or anything no I'll thanks thanks for U letting me use the zoom it's uh nice to be able to have the mute on when you're coughing yeah glad you could make it Dave anything any questions on your on your side no I'm just going to have to put our thinking caps on and get really creative for 26 it sounds like but uh hopefully things will improve uh Joe's iPhone any questions for you all right Tom anything any questions you have we all set just actually you one thing like uh uh before the board uh just wraps up just try to make the so the board as we know made voted to place the Articles also voted for the also voted for the funding recommendations I give there also the board uh would entertain making a motion to adopt the town administrative funding sour recommendations so we can match so we can match all the funding source recommendation to the just so we have just so we have the funding source recommendations aligned that would be helpful for how the warant sure I no okay I'll make a motion for the um for S funding source recommendation to Town Administrator funding source recommendation for the annual second motion second any discussion all in favor any discussion all those in favor do they have to adjourn their meeting too oh sorry I make a motion to adjourn second all in favor Ron done done pass