all right I'm going to call the town of D Community preservation committee meeting to order it is Monday April 8th it's 5:30 9 p.m. uh we are in person at prime time and we're also available via Zoom this meeting is being recorded and can be viewed at a later date on the town of D YouTube channel we can all please rise with a pleasure Al pledge aliance to the flag of the United States of America and to the Republic stands na indivisible just Committee Member introductions Kevin Smith chairman un also Parks and Rec representative Dan planning board representative P's historical commission uh br J member in Lodge and Dave is he muted unmute and Dave erson uh financial officer and member at large thank you sir uh first thing we have is um approve the prior meeting minutes from March 20th did everyone have a chance to to review yes I'll move that we approve them as written second get a motion to Second any discussion any amendments needed looks good to me all those in favor will roll call Kevin Smith I and hi I I BR sedron I Dave I thank you uh Financial reports Dave I don't think we have anything really um in depth that's changed I did send out to everybody that one document that kind of was just a word dock to break it down instead of looking at um the spreadsheet because it just I think it made it a little bit easier as we um cycle through the uh warrant articles did everybody everybody get that right m one quick question for D was the total CCA balance include the two grants from nas cultural Council or those on top of what you for CPA balance so actually that was me that sent you that okay um yes so that total balance that's those those funds haven't been the 323 for the library is still sitting and accounts for the total balance uh it's just but it's but it's part of it's part of the yes Dave you have anything to add or no uh again you know the um we do need to keep updating the projects but uh we're you know need to uh kind of press ahe with warrant articles in any case because we know they're going to be you know within the budget so yeah one other thing too is like it's been a little bit and I got a follow up with um Serena is we we regularly get project fund balance updates but it seems like almost quarterly that we get our overall fund updates and really probably the reason behind that is because it's not like money is flying in it's trickling in as it comes into you know what taxes paid so it doesn't change that often um but I think the last one we received was like the end of December so it's like we're probably due for an update but those are pretty solid numbers um with what I sent out to everybody okay so under old business our first item is review discuss an act of D Trails committee application for funding gra that's full I just have this broken down thing I don't have written on a total because for the phase one yeah that's total for phase one 625 and I myself love the trails committee and I love what they do I'm just a little a little bit hesitant at the non-finished product um I'm still like I'm still in favor of funing it it's just a little bit up in the air for me it's like when you don't have a real end in sight and it could fall on its face you know at phase two at you know actually building this Boardwalk it's a little bit more difficult I also know that they're super diligent with grant writing and doing their best to come up with alternative fundage s so like I hate to um I just that's how my feelings in general around any project is if it's not a you know a finished product it's a little bit harder for us to well I mean for me to get behind it but I'm still cuz you don't want to see the money just be used and then not see not be able to get to phase two or over the Finish Line it's a little bit I wish it wasn't so expensive yeah I mean $62,000 is not a little bit and then the next phase was even more I think the next phase was actually start a million dollars a mile come on I know we're in Massachusetts but well luckily the toll Trail is only 23 in a mile so the good news is it's not a very big trail but I I'm just my that's my only concern that I wanted to voice is that you know the next step is even more expensive than the first step and then you have have to come up with the funding to actually construct this thing I mean the the good news I I suppose is that it is far enough down the road that they can be proactive and you know fundraising grant writing and all those things like they have time they're not up against the gun but I just wanted to share my thoughts if anybody else has anything they want to I think when they're doing these kinds of projects the like the phase one piece of it important for them to have in order to qualify for some of those other grants so it's kind of I don't know like a domino effect almost so if they don't get that investment there that's the first thing then phase two isn't going to happen right right and I think as long as whoever is presenting this with ex Trails committee at town meeting just lay out the scenario it's clear enough so that people can decide is do they want to make that investment knowing that they're not spending $64,000 on materials that are going to be constructed it's something some more design and there are a lot more steps down the road and people can we according and make their decision but I agree with you it's like I hate to have the whole project stop in its frats right now because we decided that right it's not it hasn't met some some threshold of concrete deliverables that you know is going to guarantee us TR right and that's it is an important area you know in Dion um and I think it's important for it to be protected and just this project will help that because it'll keep people on the boardwalk rather than trying to touch through the marsh lands and from a historic VI that was one of the first areas settled was broad Cove broad Cove yeah and historically you know they farmed the he from there for the Strawberry Fields when the Strawberry Fields were big IND diening um yeah it was you know it's a big piece of and it's beautiful beautiful the wildlife there well we can still do it you know I think given um that the trails committee is so diligent in getting their grants you know they they have proven that in the past um there's nothing to say that they wouldn't you also do that on this project and on I think it was the $40,000 grant that they got which was the CPC yeah so originally they actually were awarded um funding and then they didn't use it yeah they returned it yeah no that's they've been super good with finding other sources um yeah I so when I looked at your were m a little out it didn't have the B piece of it in theant article yeah came up with a to 375 LED for breakdown okay good thanks for for the test what what he listed for the breakdown oh was missing was missing come to the right right so I think probably the best way to to kind of move forward is is um we can have a motion to approve their funding and then we can break it down I would I think that's the if we that's so we want to move approve the funding first and then we can break it down in our war article how we want to split it as I specify the break4 yeah yeah we'll just vote to approve the funding for the entire project and in the warrant language will decipher how we want to fund it sorry I make motion that we uh approve the D drils committee application for funding for 62,500 a second I'll second that any other discussion Dave any discussion well I think it's a good uh um you know I it's a project that kind of stakes out it's another part of staking out the Waterfront as a as recreation use and getting more people involved and engaged in that Waterfront you know there's a lot of people in town who don't appreciate it at all I just there's a bunch of old Marsh down there so um it definitely falls in the kind of things that we ought to be doing my piece all right we'll take a roll vote Dan I H's I Bron I Dave erson I I all right so then next we have the sorry boun between and I'm trying to get play fall if he can pop on Zoom so that way if we lose bat we can still have a COR uh so next we have the historical commission application for funding so that your total was 3500 I don't have much to say about that that was pretty easy peasy if anybody wants to make a motion to approve that or otherwise I'll make a motion to approve the St commission request for $3,500 for continuation of the project of historic property survey I'll second that any discussion and a roll call v i PS I I Dave erson I Kevin Smith is I so we're going to skip over C because that's going to go into the executive so um next we have CPC housekeeping warrant articles so um this open that back up so right so for housekeeping warrant articles are revenues from last year were real close to the same as they were the year before it was 138306 17 that was for what year that's that's the so what it is is we're basing it off of just what we raise locally so that's not our matching funds or anything like that that's just what the search charge brings in um and that's how we base off that formula of the 10115 um I know we had talked a little bit earlier in the year about if we wanted to shift it to different um spots um if we also to our administrative expenses were much lower so what happens is at the end of the year it still ends up rolling into our undesignated unreserved but it's just why I don't why tie it up if you don't need to um but I was looking again over the weekend at some of our reports of expenditures are and I because originally I kind of wanted to make a move to lower that 5% which usually ends up around 5 grand but we have 875 for um our annual dues to the Coalition and then if we have any public um hearing notices like the newspaper I think last year that was a couple hundred bucks plus there might be little things like that bu of signs um well signs can fall under just our G we can um we have unrestricted checking so we yeah um that doesn't need to come out of the um okay administr that actually wouldn't come out of the administrative so like I think it's perfectly okay to just leave it at the 5% and just um does anybody have any any particular do do everybody want to stick to just the 10 101 does anybody want to see a shift towards a particular group 1011 is the minimum 101 is the minim I think we've had this discussion on at other times about shifting it and um at that time I think was I kind of supported it which is that 10110 and putting inal is the greatest amount of flexibility because then we can shift it as needed not that do we may not want to show some like something as a higher priority in our mind but practically just keeping that minute allows us to move funds wherever we think it might be necessary in any given moment so um because once you raise the percentage then it's it's in that no matter whatre yeah and you can't hi Kevin can I ask something here so the ACT you when the warning article is drawn up it will have actual fixed amounts in it not percentages so correct well Ben a little curious um how those were determined especially since uh Tech revenue is well I'm not sure how much the the tax Bas is increasing as far as the tax base that the CPC fund draws from but if it is increasing maybe it's going to be a natural way to increase the amounts going in each category yeah I mean it Trends up slightly I mean like I think we went from like 1 129 and change to 132 and change this year we're at um 138 and change so I mean it does but also to a property values reduced then that will reduce our um SAR charge so um it fluctuates I guess based on the market really um and actually Dan made a great point I never kind of like really looked at it that from that perspective is we do have we have the unrestricted so it's like if we want to fund something we can and it's not like actually the exact opposite what would happen is if we took away from unrestricted and lose that ability I just it popped into my mind when we um like when we did the library project and a lot of people were like oh we want to see more um you know open space for you know purchas St and then you know stuff that Paul and I were working on we saw the community housing it never really been funded as much as everybody else but no I think it's perfectly fine to just leave it as is and I think we can keep our find what's important to the community and to us is is the community needs change right yeah yeah we the unrestricted gives us flexibility so we really don't need to to change so I'll just quickly run this through and today's point the T would be based upon 38 306 Bas yes we don't consider the matching funds no cuz that is driven by the registry Deeds plus earmarked funds from the state budget so it's extremely right right so that would put us at 6900 for 6,900 for administrative expenses um and then 1,800 we just usually just round it to for each [Music] category toal is and that puts us at um our budget Reserve at [Music] 89 [Music] 897 you want me to ask um we'll have to probably once we get to our next par um if anybody doesn't have anything else on that we want to just make a motion for the housekeeping one article you just have to make sure it says 25 24 this is what happen: and I do it all the time with cup and paste I'm like that's exactly what happened yeah that's not what I meant then I have to apologize I hate cut and paste good though so I clean that up want me to Rattle it off quick I'll entertain a motion to approve the community preservation act housekeeping warrant article with the administrative expenses at 6,900 historic resources 13,800 community housing 13,800 open space 13,800 uh budget Reserves $89,700 move any other discussion take a roll call vote i Brand sedron I Dave Eckerson I Smith isn't I all right so next we have the cbaa project articles um so the first one that I drafted was um so I to see if the town will vote to appropriate um 3,500 from the CPA historic resource fund to be expended by the community preservation committee for the CommunityWide historic property survey conducted by the D historical commission to identify 10 historic properties in the west Titan area of town project completion and expenditure fund shall be in accordance with step seven of the town of dting community preservation committee's application and guidelines I just as ADD it's specifically going to be for West it's not you just more no I just didn't want to craft it that way and then you have to change your mind because let's someplace else yeah any surveys up in that area um I had just drafted that too cuz it's such a small amount out of the historic fund instead of um and to in that draft of of the breakdown too I I showed the reflection of what those funds will look like with the return of the um Mass cultural Council grants because I know we had kind of dwindled down the historic fund but um we're going to get you're going to it's going to get replenish with that 20,000 so it's not like it's we're still chipping away at it so I think this plenty of fun when from the library project CU we got the the 200,000 we were going to completely reimbursed historic remember we we had discussed that previously um are you okay with that the language in the end just I figured just keep it simple and refer it back to our guidelines instead of um right in this big long blur um so if anybody has anything to add to that otherwise I'll entertain a motion I'll make a motion to approve the article for the historic preservation as written I'll second that any other discussion roll call I I Brian sedron I Dave erson I I all right so the next one I'll have to do a little work on here um so our total for that was 625 anybody Happ to print out that Pat did you print out the thing I sent for with the the bud the our budget breakdown one yes yes I look at that quick just these I did also but I left it at work I know it doesn't help at all I was worried [Laughter] [Music] about it seems like all the grants are getting better too like applying for them and stuff like we seem to be getting more doesn't it yeah all the Departments are starting to just step up step up a little some of them are more competitive than others so one thing I want want to note quick in this is what what I printed out with the true undesignated undeserved balance is we have a couple categories in The Ledger um that we receive from the accountant of things that don't get rolled in to that until like the end of the fiscal year so the it's it shows it as 195 19418 but then our undesignated budget reserves from the year before roll in on uh July 1st as do any of the revenues that we've collected the date which was um 5194 which that's ever growing too that's that's outdated so that's why I gave the note at the bottom plus the mass cultural Grant return so our true um balance is really close is closer to 580,000 so it's not as dwindled as it appears on The Ledger you could add in these pieces to get the true picture so just as a note for for these projects um I think it's good to take from the buckets that they come from and not solely rely on UND designated so like in my mind i' probably say maybe 10,000 from open space and W cuz again it's going to going to grow the following year so if we did 10,000 this is just a recommendation for any has a little so we did 10,000 from there and then uh 525 from one [Music] designated we can go less out of the open space wreck we can go more somebody would like open to suggestions should we Whittle that down the UND designated at some point because well you don't want to ever we don't have something come along and maybe we like it maybe we don't but they say look at all this money you've got here for this undesignated no cuz undesignated is handy when you have something which I don't foresee anything huge like when you have something with the library like you don't want to T to let down in case there is like this absolutely magnificent project right um I don't know the more I think I think about it too maybe take a little less from open space and a little more from undesignated cuz you're talking about a open space balance is 10% of what the undesignated is too it's not an astronomical amount of money right and then it kind of leaves the ability to do what we just just did with the historic is is fund more smaller projects out of it instead of going the other way so we we could go 5,000 out of that and 57 575 out of undated to I think that makes sense because then I question you say you're not taking it all out of open space because in case there's other projects that come forward we want to be able to well especially land purchase something of that nature so just and then oh you know where I messed up is the the way I wrote it it was three borings which so the geotechnical observation analysis which was the borings should be 36,000 right was that where my math was wrong yeah I I think yeah it's 12 each that's where I messed up so let me just no see no in his phe one it says the GE technical observation analysis assume three borings at 12,000 and then he has borings assume three borings at [Music] 25,000 okay so the geot technical observation analysis that price is right but we need to put the borings in at 25 to come up to the 6 so and the so observation and Analysis was 12,000 yeah okay and then boring what was that 25,000 yeah yeah if that's the number he put in you don't have to put how many or just put in case whatever so then the total of that article should be the 625 y okay so that works all right so that article is to see if the town will vot to appropriate 5,000 from the CPA open space Recreation Reserve fund and 57,500 from the CPA unrestricted undesignated fund to be expended by the community preservation committee for for the broad gold nature trail project I'm going to add into the phase one one conducted by the dyon trails committee Wetland delineation report 10,000 permitting 14,000 geotechnical observation SL analysis 12,000 borings 25,000 PR printing mailing Etc 1,500 project completion and expenditure of fund shall be in accordance to step seven of the town of Community preservation committee's application and guidelines make a motion to I'll second that any other discussion BR SED I Kevin Smith is an i yeah Kevin uh would you mind um admitting me to the meeting my other um I'm going to try and get in on my phone so I can move around a little [Music] yeah any other old business this consideration restraints thank [Music] you motion uh any discussion roll call vote is an i i BR Sone I I Kevin Smith is an i any public input hearing none uh in accordance with Mass General Law chapter 30A section 216 um to consider the purchase exchange lease or value of real property if the chair declares that an open meeting may have a detrimental effect on the negotiating position of the public body regarding 2815 puant Street D mask we are now going to enter into executive session we will not be returning from executive session