##VIDEO ID:GkP7yXmAp7Y## okay guys can we call the order the uh October 14th 2024 regular meeting of the East Beth city council uh please join us for the Pledge of Allegiance flag United States of America to the it stands one nation under God indivisible withy and justice for all make a motion to adopt tonight's agenda second motion is made and seconded to adopt our agenda all in favor say I I opposed none heard item four is presentations and public hearings we have none so we go right into item five which is the public forum and we have one person signed up and that's Miss Tammy gimple Mr Mayor if I can I'd like to just read uh the rules and remind everyone of the rules for the public forum okay okay um those who wish to address the city council must sign up to do so before the citizen input questions part of the meeting begins they must be current residents of East Bethal Minnesota and should State their name and address before addressing their to the mayor will invite speakers of the podium and they are asked to speak clearly into the microphone the speakers are limited to 3 minutes to present their comments or questions if there are multiple residents who wish to address the same topic they should choose a spokesperson spokesperson to speak for them at at its Choice city council May simply listen to the comments or may engage in dialogue with the residents it been a long time since we read the rule so we figured it was about time we did it again so please Tammy Tammy gimble 22359 baton straight yep I um I'm here because there was a Facebook post that had come out September 29th and in the post it was a private act of 911 I think you guys just talked about that y yep and in that app but it it said I was burning illegal garbage and the as troubling as that is which it wasn't me burning garbage is that the active 911 was posted that's a it's a private app it's only for firefighters First Responders and so in my research and data request trying to find out what happened it was clearly a campaign smear for me since I'm running for mayor I found out that my opponent ER Anderson still has the app he still has the Cod to get into the fire station he's still part of an email group that the fire chief is still sending out that is that is the same or Anderson that I had come to a council three-ish years ago and had brought up that he was getting paid for calls that didn't exist and subsequently nothing was done with that and I feel the same type of corruption is still continuing I think that anyone here those apps I was on the fire department it's a private app it it will say things in it that you probably don't want if you're you have a medical call you have something going on in your home that some of them have door codes to get right into your garage so that they can get in because somebody's stuck some somewhere I would imagine nobody wants that app out on a public page campaign smear or not you don't want that app out there you don't want that is a complete disconnect and trust between our fire department and the residents yeah that's why it was on our agenda tonight you don't need a policy to take those that down you don't need a policy to shut that app off it's paid by the residents you can shut it off right now those firefighters each have pagers they don't have to have that app on their phone there was there was no reason I'm standing here today and wondering why that hadn't been done yet that should have been done immediately absolutely immediately um the second thing I'd like to talk about is I see that it's on the bill today to pay for a Capstone and the um report that they did and I would like to I wonder if anyone hear is what it takes to table that there's a lot in there it's interesting that you mentioned if I could answer your question I think your implied question anyway is I intended to request that we table the payment until the presentation is made to us which is at the next city council meeting he couldn't be here tonight but he can be at the next meeting the 28th and so I said it doesn't make sense to pay him before he gives us presentation I appreciate that so so we're on the same page with that one there's a lot of things in there I don't know if I'm assuming you guys got it and yeah and read it there's some very disturbing things about the fire department in there yeah that that need to be looked at the leadership here is is horrible there's there are people that aren't qualified that are working that job right now I that fire chief is paid 120,000 a year and and to come to find out we don't have really an emergency management plan in place something that if something were to happen here that it's not a prepared document right now he's been here two years that's what he was hired for and that that should have changed there when I said this was a good old boy club years ago that exists that's what it is there's there are very qualified Fire Chiefs out there that are qualified in that position and he isn't it there the biggest thing that I saw in that report is 84% of the firefighters felt bullied 84% yeah they're already in a stressful situation and coming to help people on sometimes their absolute worst day of their life and they're feeling bullied and bullying comes from the top down I want to read well we've Matt read the read the rules when it was three minutes and we're now about 8 minutes you did interrupt me once I want to read one thing but it's also been more than 3 minutes too I've earned that this give me one minute I'm just I'm just reminding you of the role that's all this was in a email in my data request that I had pulled I found a lot of stuff very disturbing this one was this was said from fire chief Rod Sano it was on 9123 at the fire department Rod was at the station about to leave and he said if anyone I will be around if anyone needs anything I'm going to the city hall to see those idiots he was coming to a meeting to see those idiots it was reported to us he was reported to you in 23 and he still has a job well I mean there's there's you know enough PA procedures thank you yeah so okay well just just for clarification on the bill that was mentioned for Capstone that's for Capstone LLC Jerry stri not Capstone development that we also that we also have in our agenda tonight I just wanted to thanks for the clarification yeah just happen to have the same name that would the the Capstone we're referring to is Jerry strikes company he's the one who did the operational audit of the East bethle fire department and he'll be at our next city council meeting to give us a report on it okay thank you Miss gimple and for after that we move on to the item six on our agenda which is the consent agenda so we'll get a motion in a second and then we can go discussion to uh course good Cent agenda second okay it's motion's been made and seconded uh so discussion I have some questions on I want to pull oh yeah we're not pulling them yet though Jim we're not pulling them after we no pull pull it I'll pull Now's the Time to pull okay so a is getting pulled that's approved bills we have questions about the bills cuz it's it's like $1.6 million this month which I believe is the highest I've seen so far in two years so anyway uh so we're going to pull item a anybody pulling anything else if not uh yeah let me pull c i I just got a question on on the delinquent utility accounts yeah okay so we're pulling item A and C A and C all right uh all those in favor of approving the consent agenda not including items A and C say I I I I opposed and unheard okay approved bills list item a Jim okay I got page six I have some questions on uh Esco released to the shinsky septic service for $103 yep I can answer that okay uh whenever there's a non-compliant or failing septic system and there is the transfer of property the city has an ordinance that obligates the seller of the property to provide an escrow to cover the cost of the repair of a septic system nowadays septic systems are 10 to 12 to $4,000 depending on the requirements that come out of that so once the septic system um uh uh plan is submitted to the city uh then between us uh the contractor lashinski and the new homeowner we uh coordinate a time where they can repair or replace the septic with the new one and then that money gets released that's the the buyer's money that's sitting in a city account gets released to Linsky to pay for his work okay as an obligation to make that house compliant prior to the sale of a home okay thank you then down a couple from there the Minnesota Department of Labor and Industry $1,541 State sech charges yep so every every permit that we kick out that's connected to um um sewer and water or anything where the state has their hand in it we collect that on the front end when they pay for a permit and they send us a bill once a month for what they believe they're owed uh and we give the state uh that search charge okay all right thanks then down a little further Hokinson and Anderson I'm just curious like uh at starting at the 3517 all the other ones have Department codes but there's like four or five that don't is there a reason for that or is that all they combined or what uh some of that may potentially be I don't I don't have the specifics um we've done two or three uh Street projects uh that are city-based projects um but all of the other ones that have a code by them also come out of escrow so for instance if uh Capstone uh homes uh has some engineering review they pay back the empty escrow to cover the cost so uh with the I think with the exception of that the ones that don't have a code those are probably city-based projects but I can take a look really quick right here to confirm that okay cuz like they add up to like $15,000 the ones without a code yeah so uh the first one on the list is architectural and Engineering fees for the 183rd reconstruction project from Greenbrook to layette Street for 540 does that line up that account code covers Highway projects there's one uh for Sims Road Redevelopment uh surface Redevelopment Improvement project 5 33750 which appear in that column somewhere a lot of so those are City projects yes okay okay then page seven first one met counil 194,50 so y so uh this is this is what you're going to see uh as homes start coming online uh as you noticed the elevage develop velopment is uh going vertical uh so for every plumbing permit that they pull there's a sack connection charge that gets builded to the developer or per permit and then we have to pay back the Met Council when they send us the bill so pass through so then that money is collected we collect that from the developer or the permit uh applicant before we before we pay the that conso like Matt just said it's a pastor yep okay thank you then the state puts it all back on the local units of government to do their work for them okay not surprised page seven then the same thing uh fire department Rod Sano 10546 83 conference and meetings that is for the training um conferences that they went to offsite that's for five rooms I believe and food I'm just trying to get to it here but that is a reimbursement for the um the cost to actually be there so some of that we do get uh we get paid back on the training portion it okay not on not on the hotel on the food okay down on the fire department too for Professional Services fees Capstone LLC 10 grand that's yeah that's Jerry strikes contract that we're going to we haven't we're not paying that yet until we meet with them right right so you guys can pull that if you want to okay yeah because I don't want that paid until we have a discussion with him yep then I'm just curious on the fire department also we have T-Mobile for $99 Verizon 560 so are these cell phones that we're paying for yes really yeah how many fire department phones I would say you're probably a couple of phones for the $99 um and then the $58 would have been the T-Mobile is jar and Steve is what they have on there I mean Verizon 560 fire department $560 yep I see that down here too yep that how many cell phones is that that's going to be a number of them I'm not exactly sure the total I can try and pull that up here is there anyone we can find out yeah I can I can find that here you can find it out and let us know I have the original documents here just have to go through them I'm just curious are like those cell phones in for the fire department are they using that for personal as well or is that just strictly fire department do we know that I do not have that answer for you but I can get that for you okay that's fine on that one is that it Jim yeah your turn anybody else on item a yeah um i' say we uh table the Capstone bill for 10,000 till the next meeting second okay you're making a motion to table that that bill y not we get a report okay all in favor of tabling the payment of that or holding off on the payment of the Capstone LLC Bill until after the presentation on the 28th of October say I I I opposed none heard is that all you had Bob no uh C no you still need to uh vote on a yeah we're still on item are we oh that's I I think I know what the answer is based on what aon's previous answer was but under sewer operations met Council Environmental Services 176,177 okay all right thank you with that I'll make a motion that we approve item a I'll second motion made and seconded all in favor say I I opposed none heard okay Bob you had you pulled item c yeah this is uh this is kind of troubling to me here um we have an awful lot of delinquencies and they all Sen be coming out of the same area and I'm wondering if there's a reason for that um looking at this it says wh spring Aspen residential customers 102 biking preserve 48% or 48 residents and non-residential customers 33 that for some reason aren't paying the bill anybody got any idea why and I guess I'd like to find out is this something that is it the same ones every year or is it kind of switch out or is there I mean is bad water or what what's how do I find that out or do we find it out have Mike check into it mik has all the information well i' I've got the amounts I'm just trying to figure why is it all coming out of one area why they're delinquent right yeah it's two questions why does it seem to be concentrated in the one area and the other is is it a onetime off one offs or is it repeat offenders however you want to put it repeat delinquents well because they're paying 18% interest one that's one and a half% interest per month yeah one answer I can give you when this has came up in previous years that this is the first issue of this notice and by the time we have get to the next meeting to approve this list has shrink oh well all right I I don't looking at numbers here so a lot of the uh numbers on top are people that just haven't paid for the previous month or something screwy that well yeah those are low low it's the ones that are 1400 2,000 2900 3,000 that are something going on there well then well maybe we should request that staff give us an update on this um as soon as possible after the date date of the resolution on the city bills or do you the resolution is just calling for the public hearing right for November 1 also to authorize a letter to go out and once a letter goes out people by and large you get compliance at that point there's some that wanted to go on their property taxes most of them pay it I'm just going on the record saying we'd like a report from the staff as soon after November 13th well then again there's some reason why it's all out of the same area keep us surprised I mean if it was all over the city it'd be one thing but it's all in the same SP you only have two areas that have water that's part of the reason why you only have them all coming out of one of the the areas the other parts of the city don't have water you might have delinquent bills there but they're not receiving Services yeah but you got greatstone trailer park that's serviced by sore water correct I believe they just sewer they have their own have their own weal Y and they pay their own sewer yeah as as a a onetime payment or what you call and your other water connection is all industrial or business all righty did you get the answers you wanted well I will get them when staff looks it up for me all right so I'll make a motion we approve item C second motion made and seconded all in favor say I I I okay that completes the consent agenda Mr Mayor if I can just go back to that T-Mobile bill those are two phone numbers on the T-Mobile and uh 15 telephone lines on the Verizon really so about $39 each for those and and uh on the T-Mobile I think it's $49 a line Thank you so okay with the consent agenda completed brings us to item seven new business and item a Planning Commission conditional use permit for exterior storage for 2335 ulsi Street Northeast North Country Concrete Mr Berg here up and Center thank you Mr Mayor members of the Council on September 9th 2024 the city received an application for from Carl verus the owner of North Country Concrete Incorporated uh who applied for a conditional use permit for exterior storage on a vacant parcel across ulyses Street Northeast to the west of the existing business location the vacant parcel is over 3 acres in size and is located in the northwest corner of 230th Lane Northeast and ulsi Street Northeast and a light industrial zoning District it borders a 17.50 acre single family R1 residential parcel on the west lot line and three single family R1 Parcels of the Cooper Lake Estates subdivision on the North verus is proposing the exterior storage of equipment trucks trailers and Associated business uh things associated with the business across the street at 23035 Ulisses Street Northeast he is proposing the construction of a six- foot privacy fence with an entrance gate onto Ulisses Street and one onto the culdesac at 230th Lane Northeast with landscape Boulevard areas with Evergreens and bushes to match the existing Landscaping at North Country Concrete location Additionally the proposals proposal includes stripping and removing of top soil and replacing with crushed asphalt millings to provide a positive drainage to the roads for Watershed as well as installing a drive over curb and concrete approach and aprons at each gate location there is not a building included in this proposal however verus indicated he would be constructing a building on this parcel someday uh the first uh item I look at is how is the property zon this property is zoned light industrial which allows for exterior storage but it needs to be regulated by a conditional use permit uh so then I move on to looking at the zoning code for exterior storage exterior storage in the light industrial district states that construction yards are exempt from exterior storage requirements as outlined in section 24 uh provid they are located in the rear yard behind the principal building and cannot exceed the square footage of the principal building and shall not be allowed within the required setbacks public RightWay private easement or within a required parking area under the current proposal the exterior storage on a separate parcel without a principal building would not meet the conditions of city ordinance so the next item I took a look at was potentially could that be designated as a parking lot or off street parking uh the purpose of off street parking is to establish off street parking standards to allow for orderly and adequate parking of vehicles on property to alleviate and prevent congestion from a public rideway and to control the appearance and maintenance of parking areas and surfaces uh the regulations and requirements set forth in the parking off street parking chapter shall apply to all off street parking facilities in all zoning districts so whether it's residential business or industrial uh then moving on to section three General Provisions uh Item B prohibited uses in required parking areas required off street parking areas in the all zones shall not be uh used for open storage of goods recreational vehicles Andor equipment commercial vehicles Andor equipment licensed or inoperable vehicles or vehicles for display of sale uh also stated is that the design construction and maintenance of all parking facilities and streets are sub subject to City of East bethl engineering standards however section 48 uh does identify uh that the council uh is allowed to permit other uses um by this section approved by the Planning Commission as approved by the city council so moving on uh that if this were allowed to be uh exterior storage or um a parking lot there are screening regulations that uh would be required by code any business industrial or non-residential use and a residential dwelling other than a detached single family adjacent to any residential district shall provide screening along the boundary of the residential property uh section five since the proposal talked about grading the lot uh grading filling and Excavating for the purposes of storm water management no land shall be developed and no use shall be allowed that results in water runoff causing flooding erosion or increased runoff on adjacent property such runoff shall be properly channeled into a Watercourse ditch storm Pond or other appropriate facility subject to review and approval by the city engineer on September 24th of 24 the Planning Commission held a public hearing which there was a neighbor residential property owner present her questions were related to property surveying and how the runoff water would be directed after review of the application material hearing from the neighbor as well as the applicant the Planning Commission by a 5 to1 vote recommended approval of a conditional use permit and they added three conditions the city council should review the request consider the planning commission's formal recommendation and either approve approve with alternative conditions or deny the conditional use permit for exterior storage on a vacant parcel additionally if a conditional use permit is approved an agreement must be fully executed by the owner prior to any work on the site grading Andor construction thank you Aaron thoughts eron are the three conditions from the Planning Commission included in the conditions before us they are res the approval resolution um R 2466 page 37 the three conditions spill on to page 38 that were recommendations from the Planning Commission total of 10 how did it go from three conditions to 10 no the three conditions that they added I I re seven one through seven as a result of what our ordinance requires of them for a parking lot screen or exterior storage the Planning Commission wanted three additional ones when I reviewed this I had one question has North Country Concrete seen and approved or accepted the conditions a through J um the whether it's verbal written or whatever the uh applicants were at the Planning Commission meeting when all the conditions were discussed including the additional conditions did they indicate they would accept all the conditions I uh you're applicant is here he certainly speak to that himself if you like yes yes or no [Laughter] that's none of them are a problem or anything Carl verus yes sir 2303 35 ulyses um yeah everything that was discussed that night was no issues everything's acceptable correct okay that's it thank you what what are the plans for that road in between um if I remember correctly our long-term future roads plan this culdesac makes a connection 20 231 First Lane and to the north yeah CU those those are residents correct these three the North and Northwest yep these three and then this parcel here is also residential there's no house on it now uh the the one uh resident that spoke lives in this house so what kind of screening I guess are they anticipating on the east side or it' be North on ulyses Street you on you yeah well well you got the CAC and then you got the lot they want to use then you got residents to the north you got the woods to the West is that going to be screened off yeah we all all four sides screen the same that country slots okay all right it's a lot easier to ask now then any other questions concerns comments uh council member D the pictures up here are uh existing screening uh on the site now the screening doesn't actually U match what our what is in our ordinance how does this all fit into our comp plan um so if you look at uh the the regulations in a light industrial district the it's really designated towards the exterior storage being associated with a a building that's on the property not an empty lot being used for storage uh back when the comp plan was amendments were made um just storage on an exterior lot was somewhat zoned out forc to the rear of construction companies not to exceed twice the floor print of uh the principal building um in my opinion this this would not be allowed by code however you as the governing board can approve a conditional use permit that is there is an exception in conditional use for something that's approved by you and the Planning Commission or recommendation from the Planning Commission and approval by you so we don't need a zoning text amendment to add this this you do not it's there's there's enough ambiguity in the conditional use conditional uses of light industrial that I think you could get away with approving it was there a reason that it didn't go with an iup instead because exterior storage or parking are both requirements in the zoning code to be um designated as conditional use and not interim use they're called out specifically as conditional use all right well the Planning Commission certainly gave this strong consideration looked at it from every angle you could think of I know I was at the Planning Commission meeting that night in uh North Country they have a great operation going on over there and uh they keep everything in order and in my opinion they're willing to work with the city and businesses in our city is important to all of us I believe y so these guys are good in my opinion and they've done their homework and they got a nice operation going yeah so if if approved um we most likely will require a site plan approval uh so we're going to want to see how much material they plan on taking off site what they plan on doing for grading and drainage all of those items they those by code uh are required to be approved by the city engineer mhm well Jim why don't you make the motion to approve it I'll make a motion to approve resolution number 2024 66 for allow exterior storage at 23035 ulyses Street Northeast East bethl number 32 34 23 34 0013 boy you really got technical wow that's a mouthful did I do okay there Mr attorney spot on spot on all right from now council member Smith from now on you're making all the motions and from now on I'll write the resolutions a lot longer yeah thank you okay the Motions made and seconded all in favor say I I opposed none heard there you go thank you all right uh that takes us to agenda item 8.0 Department reports under Community Development item a is number one final plat Viking Meadows Aaron you're up again thank you Mr Mayor give me one second to find uh the location here for you in case Matt uh wants to bring that up or we have any questions yeah I thought we pretty well hammered that out the work session I think you did but I just want to make sure just in case all right on uh July 8th 2024 the city received a final plat approval request for the Redevelopment of the Viking Meadows golf course this is a multiphased multi-year development plan with the first 47 single family units uh included in the initial final plat application future phases will be platted as outlots and will be required final plat applications for each subsequent phase staff have reviewed the submission and concluded that the final plat complies with the preliminary plat which was approved by resolution r244 back on February 12th of 2024 City staff Public Works director city engineer along with City attorney uh and along with the developers employees engineer and attorney have worked through all City requirements including but not limited to engineering plans landscape plans Wetland review Wetland replacement plan permitting a robust developers agreement along with covenants and declarations HOA document the city has received the following approvals an mpca sewer extension approval a Minnesota Department of Health water extension approval the County engineer approval for the Viking Boulevard entrance a county the County Board has approved the ditch abandonment uh Wetland replacement plan in an agreement to purchase Wetland credits has been submitted any outstanding items ident identified on the city Engineers October 7th of 2024 review titled review number three would be conditions of approval of the final plat and would not be released for filing until all of those items have been satisfied and approved by the city engineer City staff recommend Council review the final plat submission and consider approving the final plat as presented in resolution 20 24-70 thank you Aaron questions comments I was going to say I move to approve the Viking Meadows final plat I'll second resolution 20 24-70 approving the subdivision and final plat for Viking Meadows any other conversation questions hearing none motions made and seconded all in favor say I I opposed none heard nice job man okay that moves us into agenda item nine any staff reports Mr Mayor I'll just give a couple of updates here um we uh currently have um two applications or requests for applications out there right now one for a building permit technician and one one for a city planner position um that department as you can well imagine is is short-handed yeah um but we have currently two uh application I'm sorry four uh applicants right now that we're going to be interviewing for the building permit technician and we have yet to receive a city planner application that would be suitable uh we have we received two but um some don't have driver's licenses some don't have an experience I mean it's just it's somewhat shocking thanks Matt excuse me somewhat shocking so anyways we'll continue uh working on that as you know the the city planner position would would um Carry multiple hats they'd be looking at ordinances they'd be doing code enforcement they' be um even scanning some of the old documents that we have um I know when Sher was scanning documents she did it extensively and got through a letter A so I mean there is a significant amount to do and this would help fill time in downtime for a person such as this anyways we will try and keep everyone updated on that and if you know of anyone out there um you know looking for this type of position or having these type of skills certainly send them our way we' would happy to um to uh to interview them um so that's on that front I wanted to give you just a quick rundown on the conference I went to in Pittsburgh um I think overall it was a very good conference there was a lot of um interest ing um uh kind of classes on target based budgeting was one that I found particularly interesting uh departments are given spending uh targets and you you spend 90% of that the 10% left over is um is proposed for ideas um how can what good ideas do you have it kind of establishes this hunger to for continuous training to analyze their processes and how to do it better uh it's an interesting uh uh technique that's used out there right now uh there was classes on building the bench which precisely what we're talking we're just talking about um how do you do that what sort of internship programs do you have do you attend college career fairs um they they suggested going to some of these colleges and talking to the students asking the teacher for 10 minutes hey this is a career you can have and and um kind of helping direct the trajectory of some of these students um it's not really being done I don't think they kids grow up saying man I really want to work for government you know I mean it's just kind of it's a it's a difficult thing right now to find people and then there's uh the retention once you have them in there there's a focus on retention I think everyone's struggling with that uh there needs to be learning and growth uh within a career um they have a 79210 rule 70 70% um I'm sorry 70210 70% is exper experiential learning on the job 20% is learning with somebody and and 10% is book knowledge so it's kind of kind of keeping in that perspective is how a lot of people are coming into these positions um there huge focus on well-being trauma uh empathy and uh mentorship Le uh listening things of this nature I mean these were very interesting classes that helped to um kind of help people understand they were talking about gen Z and what they wanted they were talking about uh Millennials they were talking about gen Boomers and and the ultimate conclusion was that your uh organization is stronger with all the different Generations that certain ones bring certain skills to the table and and if you focus only on one then you're you're missing out on the other on so I think overall was a a very uh very successful uh conference to go to in terms of kind of you know these are things maybe you don't think about on a daily basis in this position but it's something that you should think about when you're when you're considering applications you know what skills are they bringing to the table what should we expect if gen Z is um was one of the interesting things here uh Gen X is naturally skeptical um Boomers have uh experience in work in life but may not be here long you know that type of thing um that's cuz the younger ones know everything right than not in terms of living but in the position in the position they may not be there long so you try and capitalize on those skills that they have uh Millennials they you know we assume that they're techsavvy but they really aren't they're Tech dependent and so understanding how they kind of you know are wired is is an important thing um but anyways uh it was really insightful and uh and a good conference overall so um but aside from that I think um unless there any questions I think that includes M I think it's good to get outside the echo chamber at least once a year here out to a conference interact with other people doing similar work what are your problems all that you know make those connections I think it's valuable I always found it valuable anyway yeah what I will tell you is with Sherry leaving um I chatted with her a little bit about um what do you use for programs and she uses permit works well permit works is on the way out um they are no longer supporting permit works so as a city we're faced with what are we going to replace us with um Civic plus who runs our website has has uh you know the ability to purchase permit modules okay so what one of the things I went into this there's there's a lot of uh vendors that come to these things and one of the things I went in there the goal was to find a vendor that that has permit you know software you know with Sher leaving she has a lot of experience right um a lot of historical knowledge just walked out the door so how can we try and get that into a software program seeing as we have to replace it anyways how can we get that into a software program where a lot of that is is already in this this this program um and that's what we'll try to be looking for so that maybe the next person leaves but at least it'll be locked into a software program that that can benefit the next person coming in so yeah very good so if that's it for staff reports Nate do you have anything okay then Council report I got some uh tonight in our work meeting we discussed on the fire department and the security basically of it and the 9111 app and entrance to our buildings and I actually I want to make a motion to change the codes immediately and in the motion to make sure that if you're not an active firefighter you don't have access to the building or anything to do with the fire department unless you're accompanied by an active firefighter and uh as far as the auxiliary I feel they shouldn't have access either unless they're accompanied by an active person and then of course liais on for the fire department but it's important because it seems like we have an open and shut door to a lot of people that are no longer longer there and there's a lot of stuff in there and a lot of information in there that could be critical what is the role of the auxiliary are they as firefighters supportive to the active members of the fire department when I was on the fire department in B our auxiliary were our wives and they put on the functions and stuff like that I don't know bethl does I don't know Tammy what is the auxiliary by definition in he Beth it [Music] isly haven't they haven't participated in a lot of the community stuff they what I found when I was on was they they they gifted the fire department something at the end of but that was really kind of it think um you have to them I know they have own spending and stuff I know they they actually got money from the fire department to start it out but and I think they used the help with I guess I'm trying to make a correlation here if they have keys and access to the fire department if they're not active firefighters why would they need that and if says who knows they want to bring somebody in there and show them around something happens what is our insurance do they cover that if an ex-f firefighter were to go on a with someone and there was an accident are they covered under our insurance or what where's the liability with that probably not I want to finish my motion too though and add that the 911 app for all inactive firefighters is removed effective immediately also we have a second I'll second that Prett discussion I I was that's why I was wait you can make your motion I just wanted to know Y what an exil is because if they hold a real Purpose with firefighters or as a firefighter function I don't want to be belittling anybody or they do a lot of work what I know no I understand they do that too but actually I mean they shouldn't have access on their own they should be with an active person I understand what they do too which is really good for us in the community but still having access to our buildings I I don't believe should be happening it's a liability management question that's what it's about it's not about anything else we have to control our liability agree so motion's been made in second and anybody need any clarification about what we're Erica are we on the up and up with this or is there something city in the city council has the right to to um control access to buildings and especially Public Safety um areas and Facilities uh to the non-public and just those on an as need basis and that's the understanding that I have of council members Smith motion and that is is that access codes is to be available only to uh active fire personnel and the 911 app is to only be available to active fire personnel and those that may have access codes or the app um one the codes to those facilities should immediately be changed and those that have access access should immediately be removed that's what I heard on the basis of your motion make one Amendment we have to make sure law enforcement can get in right so so somehow so you want to you you want to have it as active Public Safety personel sure y cuz that would Encompass both police fire Sheriff Al everybody yeah and in Aline is so active public safety personnel yes so do we have do we have something well I don't know you you can take that as a as a friendly Amendment and then the second uh would would incorporate incorporate that as a friendly friendly Amendment I'll do the friendly Amendment what Eric just said ala sherff is this clean enough for us to vote on it then yes okay I'll second so we have a motion and we have a second any further discussion all those in favor of the motion as proposed and amended and friendly amended I I opposed none heard so was unanimous okay well with that I'll entertain a motion to I I have one more thing I'd like to bring up and possibly discuss um uh Council recently received a email to do a review of our city administrator which is good it was brought forth by the mayor um with respondents of council and city employees the city heads for those reviews to be returned to to the mayor by via email um and all the past years I've been involved this has been conducted by the City attorney for the uh originally the City attorney would send the email out and receive it and compile it uh that was for Amity for any respondents uh and I would suggest that for any uh reviews that have not been received yet that uh they be forwarded to the City attorney so that he can compile them so I say that because this reduces any ex liability exposure to the city um and explaining that uh of for for my knowledge the there's been four last suits against the city from former employees that have either fired or quit and with having anonymity this reduces any chance of any employee coming back to that may be fired or quit in the future that they cannot go back to uh review and said well I turned in this review and now 3 months later I fired or a hostile work environment was created because I turned in this review and um I'm just saying this in general not questioning no glad you brought it your se but uh that's just been the policy in the past and yeah I didn't know that I've never I've never been involved at all in any reviews of the city administrator before okay and just so you know only one review has come back okay of those requested so okay uh what do you guys think let me let me ask you what do you think Matt well Mr Mayor and Council one being reviewed and what do you what's your thought on it yeah Mr Mayor and councel that's why I I sent the email out with the 360 to everyone and said send it to you because I didn't want to see him right at that point um and then what he says 360 is called ma 360 and it's a a for to review Personnel yeah I shouldn't be involved in that at all um well I'm perfectly fine with it going to Aon I don't I think that would eliminate any outside feedback saying yeah well there's the Maran picking out his buddy yeah whatever you know what I'm saying I mean there's been a lot of that I mean ultimately you guys are the policy makers so you decide I serve at your pleasure so in that case all have a ribeye no that's that I'm fine with it myself um yeah but if you know the City attorney if you want to involve him that would be that would be fine I mean I I guess what that the process would need to be defined then he receives the the 360s and then what's the expectation to well just basically take the names off them redact the names and send them off um mayor City Council um our office has served that function for for various cities and the city administrator and uh it it's it's akin to an outside or if you have the in-house kind of HR um and we do have an HR PA illegal Human Resources HR um and really it's that individual who then uh compiles redacts basically scrubs and and summarizes so that you get the quality information but you're not able to essentially really determine who submitted that particular review so the idea is to um have a very thorough fully disclosed hopefully uh looked at so that uh so that the employees know that they can give an honest full scale as you've indicated 360 review um but also know that their identity who they are is going to be an anous and so we're not doing that with me as the attorney I'm handing that to you know pargal who has the experience has done that many time and then providing it um back to this to the mayor so we would be we would be requesting that you resend it since we've only got I've only gotten one anyway just resend it again but instead of them being forwarded to me they would go to Eric okay and uh and then mayor if you could just for that cost of your your attorney's fee so that that's great if someone wants to make that motion it's just a human resource cost that's all um what were you saying Eric what so I I was going to say that that one review if you could just forward onto my office so that that employee does not have to re redo that do you want us well I don't know maybe the I won't name the person who it was no you shouldn't so uh maybe they just want to have a chance to do it again KN it's not going to me it's going to you you know I think actually there's Merit in that cuz who knows if that review and I don't want to prejudge it but I don't know if that review would change as a result of it coming to me yep I I like it so do you want me to send it to you or to the person that it'll be processing so U send it to me and then I'll send it to that individual okay so then the other suggestion I would have with this is to open it up to all city hall employees not just the the department heads well I I don't see the Merit in that don't see it's not just to department heads it's to Carrie to Mike Aaron I mean it's not to Nick or Steve you know um it's to Nate to Rod uh I'm trying to think and all the council members it's just about everybody yeah well pretty much staff and then anybody who isn't actual staff I mean otherwise you get into somebody got a bone to pick right that me just they not they're not dealing with him as an ad in an administrator type fashion whereas department heads and carry and people like that all right well they've got an opportunity if they don't like Nate they can complain against Nate you know we're talking no one no one can complain about Nate you're perfect right pretty close uh but no I I I uh I think the distribution of it was okay that's just my opinion the only problem with that is then again people get the impression you're making all the decisions why aren't the rest of the council involved whether that's it or not if it's you fill them out you send them all to you well no we're going to have them sent to well now we are right but that's why I like agree that's why I like the idea yeah okay yeah so I agree I agree I don't I don't want them to come to me so that being said I move to adjourn well we have a motion to do this are we all in agreement do we need a motion or just instructions just consensus just consensus consensus is is sufficient consens consensus is a sufficient okay then we can go to your motion of adjourning I'll second it motion made second to adjourn this meeting all in favor say I I I opposed none heard thank you for coming folks