test test test test test test no he's not I call the meeting of the East reliford Board of Education uh January 11th 7 o'clock p.m. the New Jersey open public meetings law was enacted to ensure the rights of the public to have advanced notice and of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon in accordance with the provisions of the act the the east Rutherford board of education has caused notice of this meeting by having the date time and place thereof provided to the record and South Bergen South bergenite newspapers to have published and posted in the vestibule of the burrow Hall and Public Library copies of agendas are available 48 hours prior to said meetings in the board of education office and are posted on the East retherford School website w ww. erboe.net our fire exits are to the front of the room and out the side uh please stand for the flag salute and please remain standing for a moment of silence in honor of the members of our Police Department bar Department First Responders and our Armed Forces I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all want to do the roll okay so our business administrator is uh staying home recuperating so I'm going to take the minutes tonight so uh Mr bank here brusso here miss KY here miss Mana here Mr sagini is absent uh miss shimley here and president laruso here okay we'll start with this school business administrator report uh Mr ver verrai thank you madam president uh I do apologize to yourself and to the board members for not being present but I I wanted to at least to be there uh in some one way or another so with that being said the first thing on my a on the agenda is the is the report from Mr abat Shani the buildings of ground transportation report so District One routine work orders uh and emergencies are being taken care of we are preparing for the qac walkthr which is in February uh we did have a qac walkthrough facilities uh that took place at McKenzie on December 22nd at around 1:30 the district did pass that portion of the review uh unfortunately because the the county business administrator was late he could not make it to both buildings but didn't inform myself and Mr Jen Casper that he would go to the other school when they come February 12th I believe next is the switch gear that was purchased through the different District referendum project was sold and picked up by the buyer last month uh staff meeting with custodians and maintenance to discuss no no removal making sure that that we have the necessary tools uh to make sure that the new cleaning products are working fine weekend building checks and District procedure policies uh FR Pell confirmed with the district that they would continue the well monitoring project on and off campus and the last thing was purchasing McKenzie school kitchen equipment through State funding that was actually through the excess cost I uh the business office received an email from agriculture that we had too much funds and we had to go ahead and draw down those funds within a year so what we are doing is we're giving some attention to the kitchen over at McKenzie next is number two the I'm sorry the Food Services report for December 2023 from mashos our prepaid balance as it at the end of the month was $771 negative balances at the end of the month were just under $18,000 I just want the board to bear in mind that this is around $10,000 l than last year this does include uh 22 and 23 negative balances as well as 23 24 next is the physical facilities uh items pf1 is the approval of the monthly facility calendar for January 2024 and pf2 is we we need to amend the application back from September 28 2023 this had to do with east east Rutherford recreation basketball what H what happened was is that they in their original application they forgot to include the last week of December so they were instructed to fill out another application they were given permission to use our facilities so we are just next week the board will will go ahead and approve or I'm sorry we'll vote upon that's so that was the reason why we're amended it was the last week of December next is the approval of the bills list F1 uh we have general fund 11 $249,250 182 next is our bill for the State Health and prescription for 224,000 $155 and then food service fund $649,500 9528 cents and we are we do anticipate a second bills list for next week if that is to occur uh the business office will certainly reach out to the board members and let them know of a second bills list if was to happen F2 is is uh the approval of the December 2023 payroll F3 is the approval of the December 2023 board secretary report uh we are in Balance uh between myself and Miss trazzi where uh she's very happy that we are up to date that we are not behind and she's very happy with uh with everything that's going on with the financial reports no issues uh to report F4 is the transfer of the monthly transfers for December 2023 everything is in L there are no discrepancies we are not going over the 10% F5 is the acceptance of the 2223 annual comprehensive financial report and Auditor's management report uh pretty much in layman's term this is the audit from the 2223 and Mr Jeffrey Bliss would be in attendance our auditor to speak to that F6 is the approval of providers for extrordinary services for the 2324 school year the provider is Bergen County Special Services and is to provide home instruction and F7 is to is the award for an RFP for nursing services to school students the re Reon why we had to do this um ladies and gentlemen is because we were getting close to the $44,000 threshold and once we re once we reach that it is necessary for myself that and the business office we have to put out an RFP which we did in December we did receive multiple responses and I am glad to say that we are going to continue utilizing Preferred Home Health Care and Nur nursing services at an hourly rate of $57 for a registered LPN and an hourly rate of $65 for a registered nurse and I think that's it for my report does anybody have any questions yes I have a a few um fir first off um one question when I was um on on the council when I got a bills list we always had the backups would that be possible to get the backups for the bills list because I'm I sign off on this and a lot of it just says supplies or things like that so it' be very helpful to see what the bills list is before signing off on them Mr yes I heard that if you want the bills list that pertains to every P has to be pulled for every single bill that's being paid that's the backup so anytime we are invoiced it would get attached to a PO it could be a one-time purchase it could be uh for example something an out of District tuition or it could be the school physician those would be reoccurring something from Bergen County Special Services so if there's something that you want to see specifically I myself in my office we could pull those POs but that that is essentially the backup is the purchase offers okay yeah that's what I used to get actually the stack of the purchase offers with with the builds list but um I know that could be cumbersome but I don't know I it just it's it's the descriptions on a Bild list is very vague and I I just don't feel real comfortable signing off on these sometimes looking at them without knowing what it is Mr RI real quick can you hear me yes so we could set up a time where um board member Bank uh can come in and review all those purchase orders from month to month if he chooses to do so correct of course okay that's fine that's good yeah that good sure absolutely thank you and uh one other question I there was a item on on Bill's list for tuition reimbursement um I understand that we required to pay that through uh State policy policy um but I had some questions on it um I I understand what it's probably a policy requirement but it seems like we're paying for two students that are getting in the same vehicle going to the same location and um I'm I'm guessing that's a flaw in the policy that's an assumption but I'm not 100% sure can can you validate that you hear that yes yes yes so if you could just go into the process that we the students um decide not to go to Eastford school district and go to an outer District um another nonpublic first off one nonpublic well Aidan Lou only refers to students going to a non-public school corre corre non yes it it has to do with non-public Transportation it's when a school district or local school district cannot provide transportation from the school district and Eastford to the non-public school and if the district cannot do that then the parent does have the option to fill out what's what we call a l but the b6t form so that is a non-transportation form that they would have to fill out and they would then submit it to us along with proof of residency we ask for three proofs of residency also the school that the child is attending they would also have to prove to us that they are attending that school and and it's not a a a district policy but this is coming from the state it it they the Aden L is for each student so for example if a household has twins they are eligible for both if they are eligible they're right now the ad is at $1,165 so if they have let's say they have twins or they have two kids each child is eligible for a to and that and Mr that's only if the school district cannot provide busing correct can the district um um buy busing or or you know we could but from my experience it does become it actually becomes more it doesn't it's not cost effective from my experience for two students to purchase a vehicle as compared to given aen move so from a financial standpoint aen L is better than trying to purchase a vehicle or hire a bus driver what about hiring a serviceing service service just my understanding would it would have to be approved by the department of even more and I I don't even know if we are permitted to do that no car service for non-public transportation no that is not permitted well not car service a a student transportation service yeah another bus compan the bus company well what happens is we would put it out there to see if there is a route from my prior experience is that you you would contact various bus companies or other districts and ask if they have a route going to this nonpublic school and if they don't if for some reason you cannot find a route then district is on is unavailable to provide transportation to the nonpublic school so if that's if that doesn't happen then the other thing is is that the parent of the child would then have to fill out a non-public school transportation applications and just just also just to add just so the board knows for those that were not with us a couple of years ago we we did try to go out for our own busing services to see if we can go out with another company like either Jordan or first student and when we got the results back it was really expensive um so at that time the Board of Education members at that time felt that it was better to go with our own bus drivers and keeping our own buses then to go out and you know we were looking at so many different we southb and Joint share commission we tried so many different first student um Scholastic busing Jordan busing it was much more expensive on the taxpayer than to to keep our current bus drivers that's why we were looking for custodian slbs driver to save taxpayer dollars on that instead of going out with the company okay and then one last very quick one is this only required if we offer courtesy busing if we don't offer courtesy busing it's not required if am I correct say talking about courtesy busing um I I think the non-public Transportation if I'm not mistaken from what I read in the policy is if we don't offer courtesy busing we are not required to pay that Transportation I I just curious I just courtesy buson is for in District students this this is this is for a resident student but they are not attending school within the district they are attended a nonpublic school which is outside of the district so courtesy busing if I'm not mistaken does not apply here I I I'm I believe from what I read in the policy we only have to provide transportation if we offer courtesy bus into our IND District students but I I I just wanted to verify that Tom's uh attorney's gonna check have to just I'm just curious I just but just also repeat that right um he believes Tom uh cin our attorney believes that that is in policy um I think i' have to look at the stat you have look at the statute on that but just I know to what courtesy busing courtesy busing yes right yes this is not courtesy busing this is transporting a resident student outside of the district right but they're saying right but he's saying if we have courtesy busing you know then then um we would be on on the line for that we do have it and we do have it but but the thing is like not all of our busing is courtesy busing we have children that are at the Monarch that you're crossing over railroad tracks or a major highway which is not considered courtesy busing hazardous route we have to have that right correct they told us that they were gonna provide put your M on okay okay thank you you're good that's that's it y he's good thank youi you're welcome any other questions is the busing do if you remember we can revisit we can visit it's no problem we're not voting on I have a question go ahead about F five hold on let me go to F5 that's the second here F the financial report five yes yeah so the AMR specifically um and I know you had answered it and Mr Roch answered it via email but I just had a follow-up question so under the section that says maintaining school system there is the $50,000 of allocated funds dedicated to Amstead Holocaust person disabilities and lgbtq plus and that is also dedicated to curriculum revision so I know there's a lot of free excellent educational resources available for the first portion of that so my question is is there a percentage that we have of what is going to curriculum revision versus the the first um the mandated standard did you hear that yeah yes I heard that but uh I don't have an answer to that question I would have to defer the you J CASRO I don't know if there's a certain percentage when it comes to initiatives put put forth by the state on how much you have to budget that I'm not that I'm not sure no no what happens is when we are building our budget we we fill out a statement of priorities which is a line to how our account I'm looking at the I'm sorry forgive me I'm sorry so when we prepare that budget we have to submit it to the to the to the county about each one of the line items that we have and we align it to our budget and part of that is curriculum so it's really driven by the standards and what the expectations are changing in curriculum but that's basically there is no no allocated percentage that I'm aware of unless I I I could bear to uh M kab Dr K but I don't believe that there is um any specific percentage to it there is no requirement for percentage to be all uh what you're reading is the county saying to us here are the mandates here are the new standards uh and you need to incorporate all these all these mandates in the standards in the VAR are they want to know how we're how we're accounting for that our so what the district did was um as you know we've had to do comprehensive Revision in multiple subject areas so what we did we budgeted $50,000 for curriculum writing to dat we spent 17,000 of that $50,000 for curriculum divisions now those mandates that your ref for they have to be integrated into the curriculum that weel right so that is what thank you Dr cond so can I ask a follow question the statement of priorities that is obviously there's a a suggested format from the state but it says it has to be catered to so were these um per District so were these curriculum Chang is not implemented with the 2022 curriculum I'm not clear on the question so did we not update the curriculum in 2022 to these new standards ongoing revisions since the the state had the county had asked us to do the revisions in curriculum so every year every single year we have to submit a statement of priorities with our budget as well as New Jersey student learning standards uh document as well that supports our curriculum moving forward okay okay thank you no problem anybody else questions no I one more sorry not related Food Service fund who's responsible for collecting the Ed funds we are in the district so is it our district administrators or is it the Food Service Company well it's what happens is the Food Service when we when we go through a um contract with them they are to provide the district with money that goes back to the district currently right now we've been trying to capture money that's owed to us um that are outstanding from parents not paying their lunch child's lunch bill um we've had uh many conversations with the county department of Ed about this and we can't not educate we cannot not feed students right so we have been trying I know um Mr verrai along with our previous ba our previous boards have been trying to we send out Communications to parents every certain amount of days we have our secretarial staff contacting parents Mr verrai secretary's been contacting parents and I believe to date Mr varachi we were only able to capture about $1,700 today uh I believe so yes about 1,700 um it's been extremely difficult Mr Jan Casper and board members to try to capture 22 23 we have made numerous attempts uh send in letters twice a month uh actually my assistant has also been sending emails out so it has been extremely difficult for all the work that we've been putting putting forth but we're not giving up but at the same time we're also keeping an eye on negative balances for 23 24 that they do not get out of agage yeah my concern was more just no one's asking the kids or reminding the kids it goes directly to the parents the concerns for the money owed cor correct okay absolutely right wonderful okay thank you Mr verace you're welcome Madam president um superintendent report thank you madam president before I give my report I would like to welcome to the bo Education meeting a work session today um uh Mr Bliss Chris as well uh who's going to pre present to us our audit in the beginning of mine so that we can then dismiss these two gentlemen okay sounds good Mr Bliss oh you need your mic we need a mic just so the people at home could hear Let me just pull it up for you Mr Bliss thank you um can you see that from home from there can you see that projection from the live feed you can no on your phone you can see it okay perfect okay okay thank you uh good evening everyone um it's a pleasure to be here tonight to present the audit for the year ended June 30th of 2023 um our main charge uh as the auditor after we examine the books and do our audit test of compliance um is to EXP Express an opinion on your financial statements and an opinion on your compliance with major federal and state uh grants um our opinion on both the financial statements and the compliance with grants um was unmodified unmodified means a clean opinion a clean opinion um means that your financial statements are fairly stated they're prepared in accordance with generally accepted accounting principle and there were no scope limitations in the audit an unmodified opinion on your compliance with federal and state grants means you complied in all material respect with Grant compliance which is um and in both cases an unmodified opinion is an absolute must both on the financial statements and on compliance um do you want me to review the fund balance first uh yes you want me to go to the other do yeah it's page 70 oh of that of that report of the bigger report okay of the uh acfr so in in the uh the annual comprehensive financial report which is the larger of the two reports um which contains an introductory section which is prepared by Administration has our Auditors opinions the financial statements um notes to the financial statements and then uh there's the budgetary comparison statements which is on page 70 it's exhibit C1 um C1 is the budgetary comparison schedule of your general fund which page a 70 is this which is your major operating uh fund um and at the end of that schedule on page 70 is a 70 of the the actual docum going you're on uh 50 there you got 20 to go which page it's 70 of this time 10 more got it and at the end of uh C1 on page 70 is a summary of your fund balances um in a you probably started to prepare for your 2425 budget or the process has probably already beun and as board members you're going to want to know you know how much fund balance we have what is it for um and how did we do for the year before so the middle column of this schedule uh and on the bottom is the summary of your fund balances and I'm going to go through them and tell you what they're for um just overall the district's financial position its fund Balan increased about 3 25,000 you started the year at 6,241 869 you ended the year at 6,566 um 396 the first section of fund balance is restricted fund balance those are monies that have been set aside either by the board through a board resolution or are set aside by State Statute uh the first item is capital reserve through 3,843 246 it reps resents the amount of funds that have put been put aside by the board to fund future capital projects in the long range facility plan um these monies right now have not been earmarked for any specific project and going forward they are available to fund uh capital projects or school facility project projects that are in a long range facility plan um in addition to Capital reserves we have maintenance reserve of $40,800 and those again are funds set set aside by the board by resolution to fund uh required maintenance of school facility projects uh the difference between capital which and maintenance is capital uh or projects which add life to the existing structure so in addition a brand new roof adds life to the building maintenance keeps the building in its current working condition so we repair forets we repair a floor we repair a roof but it's not a complete region um neither capital reserve monies or maintenance Reserve monies can be used for operating costs so you can't take those funds and pay teacher salaries health benefits uh tuition costs those monies have been put aside and are restricted for those purposes um when you withdraw money from those reserves and you don't spend it all on the purpose you re withdrew it for the money goes back into that Reserve um in in both cases uh the capital reserve at 3.8 million the max is roughly some somewhere between uh 4 and a half to 6.9 million you would allow to be allowed to have in there maintenance Reserve which is the calculation is 4% of the replacement cost of your buildings uh the 74082 is the max you're allowed to have in so um from a reserve point of view you you have uh uh good balances in those reserves um the next two lines excess Surplus 600,000 and excess Surplus design ated for subsequent expenditures of 600,000 um in New Jersey uh there is a law where school districts are only allowed to maintain 2% of their budget in what's called unassigned fund balance unassigned fund balance is the funds that are available going forward to be used on any purpose the district sees fit if you're over 2% and you don't trans transfer the money into the reserve accounts it goes into what's called an excess Surplus Reserve those funds must be used in the next budget uh as a revenue source so the first 600,000 the exer plus of 600,000 uh represents the amount year over 2% at June 30th of 23 and those funds have to be used in the 2425 budget at a revenue source so the minimum amount of surplus that you will anticipate in that 2425 budget is 600,000 the next 600,000 designated for subsequent years expenditures is the the excess from June 30 through 22 that's being used in the 2324 budget to fund expenses that 600,000 is no longer available on July 1 it loses its distinct distinction and is being used now currently to fund expenses in that budget the next two items committed yearend incumbrances and assigned yearend incumbrances uh represent purchase orders that are open at year end where we've awarded contracts and we ordered Goods but the contracts have not been performed and the goods have not been receive so we don't really want money but we've committed and assigned those money to those purchases and those POs um the difference between committed committed is really your construction type uh open orders and you are assigned to more of your operating day-to-day type stuff um the final unassigned fund balance of 39,380 to use um in succeeding Year's budgets so when you start preparing for the 2425 budget uh and you have to put the 600,000 in if you need additional funds to balance that budget you can draw down from the 390 369 um it's the maximum you're allowed to have it's at to 2% plus a small adjustment for some additional Aid uh that we received that was unbudgeted overall the district is in very uh very stable Financial condition very similar to last year um has uh good amount of capital reserve and is at the max of the maintenance reserve and you're at the max of the 2% and you have excess circles that's equal to the year before so when you start that 2425 budget you won't have an issue with where you don't have Surplus to balance so I would say overall it was a end of the year in good financial position there's any questions I'll answer them otherwise I'm going to turn the mic over to my associate CHR FY he's gonna go through the recommendations uh Jeff I have one question so with this if we don't use these monies in the year we lose it or or can we roll monies over like it always rolls over it always rolls like something like in maintenance Reserve right now you we have what is it 700 and right not we're not going to use some of this because obviously we are not use it all I mean I hope not but anyway then that money can be rolled over to the ne to next year pH there and it rolls into the next year how about for the what's the other one a capital reserve same with capital same with capital it'll just roll over Perpetual it it if you withdraw it and you don't spend it it goes back if you don't withdraw it it stays stays into that Reserve okay thank you the only way you could ever get that out for any other purposes you'd have to be in a position of extreme financial distress where the commissioner of Education would have to give you permission to take it out of those reserves it's not going to happen here it's not thank you you're welcome Chris you want to do the recommendations Chris you need the other document or the same one does this oh no this not the you need you need a smaller doc yes sorry find you there we go in the second to last page page number 14 second to last page okay hey 14 oh one more okay so there were three audit recommendations no uh repeat findings from the prior year uh these three items do require a corrective action plan uh to be submitted to the county um the first item under financial planning accounting and Reporting reads it is recommended that the June board secretaries and treasurers reports be presented timely to the board for approval and submitted to the executive County Superintendent as prescribed in addition the yearend June monthly transfer report be submitted to the executive County Superintendent in a timely manner um this may have been a one-time occurrence that may have fallen through the the cracks from the previous business administrator um and when Alex started so this can be resolved very easily the second item under the school purchasing program it is recommended that procedures be reviewed and revised to ensure Cooperative purchasing program contract documentation is maintained on file and verified to vendor invoices accordingly um so during our purchasing tests there were a couple vendors that were awarded through purchasing Cooperative programs and we are recommending that the pricing lists and the specs through the Cooperative purchasing programs be reviewed um at the time of purchase to make sure that the Board of Ed is being build in accordance with the specs and then finally under School Food Services it is recommended that the monthly meal reimbursement vouchers be submitted to the Department of Agriculture in a timely manner um there got to be some lengthy delays during the 22 23 school year Year all the months were submitted um we're just recommending here that they're done so more in a timely manner usually they're done on like the following month any any questions all right thank you thank you just just a just a a word real quickly on this is I I want to publicly thank um lur Vinci and Bliss um the gentleman before us they're really fantastic and I'm not trying to just throw smoke at you um since the moment I came in the superintendent um they were wonderful with you know guiding us making sure we did the right thing um and I've always been a partner with us and EAS weord Board of Education so I definitely want to thank them you know on behalf of the board and also just so the board knows any of the new board members so being that we've had a turnover of Bas over the last five years um in that time we've always reached out to to this company um our Auditors to make sure that they came in even outside of the audit so that we when we transitioned from one BA to the next ba to the next ba that there was no loopholes or any misses so I just want the board to know that that the Integrity of this company is fantastic and they didn't pay me to say that um but it's but it's true it is true um they've been a blessing so thank than you on behalf of each father board promise thank you see you can see that good make sure we're good all right so uh the next thing on my report uh next week um January 18 Board of Education meeting we're going to have Matt Lee from The New Jersey school boards Association doing a present ation um training on board ethics for all board members um that was the board ethics document that you all signed at the reorg um also during that time I know some of the questions that they had was um uh last year the board had was superintendent evaluation training which was important that you all wanted um also just so you know since then I had reached out to um Matt Lee about speaking to his higher ups about opening the evaluation earlier because it was just like you know you're opening it up in April board members have two months and there and they have to go through all that documentation to verify that the goals were made and so um on my own free will what I did is I opened it up a little bit earlier not the actual document but I did a Google doc so that you can actually see it a little bit earlier so I plan on doing that as well I just got to get through all these things that are going on right now in District qac and reviews and Audits and so we're trying to get through that but I promise you that I'll get that to you so that if you have any questions you don't have to wait to the the hearing of the board you know my contract or my evaluation to to ask me any questions that you have okay so I definitely want to say that um next thing is um the qac update right now um we have been working as an administrative team on this um we have been trying to perfect um every one of the five components of qac one of the most important is instruction and programming um I would like to just you know publicly thank my administrative team that's working very very very hard in this um especially in the area of curriculum and instruction um Dr Dobson has been leading the charge um working with this um working um very closely with the county office and the expectations some of the things as you all know board members that test scores are non-negotiable so uh we are very confident that we will be able to Prevail uh with qac um and we're very hopeful that when they come in that we could have these candid conversations with the county office to ensure that we are still we still remain high performing so I want to just assure the board that we have been working weekends late nights um all the administrator spouses all know each other um so it's intense because you know there's no place better than east Rutherford I have to say that I'm very proud of the work that everyone's doing from our custodial team to our teachers to our Paris uh and of course the board of education so and my administrative Team all right with that said I want to go over to my resolution so for next week's Board of Education meeting for S1 um you will have all the drills right now at Lincoln School we're just doing a non fire evacuation drill we're just waiting for and McKenzie we're just waiting for their lockdown and their drills so we're just waiting for that information um Mrs delinsky will get that information and put that on there for you under sorry I'm trying to be okay enrollment to date again this is right now could change up to that I know Mr Bank you always ask me about so I'll make sure those numbers are accurate right now that's to date so they could change between now and and the Board of Education meeting um Hib currently we have one that was just submitted today um which is an HIV um alleged incident um right now it is nonconfirmed but I will talk to you a little bit more in executive session during our Board of Education meeting next week to give you a little bit more details on what's going on um S4 and S5 are just uh approving or affirming the resolutions from the HIV investigation that I reported out last month for you so that um those letters can be going home to parents the day after the board meeting which would be January 19th um in the area of curriculum let me just get there where are you okay uh you can see the CBI instruction um um c1.12 c17 um board trust e Mana I know you had a couple of questions on CBI that I wanted to address right so we're good okay perfect I just want to make sure um that we have that it's up to $50 per class so I'm glad okay good Personnel La education you'll be approving next week um regarding all the substitute I know there was a question also miss manag just about if we're hiring from from Kelly education so just real quick I just want to I know I gave the board some of the questions that came up but I didn't want to just clarify that I know Miss Miss man asked a good question let me just give me one second just gotta find where am I okay so yes first page so right now foul School we're currently using our art teacher which was from Kelly education right now um Lincoln School we had one power for the four five building um that was from Kelly education and over at Mr Barrow's building we had one power for first grade and one power for kindergarten but the one power for kindergarten has been here for quite a few years since uh right around covid 1920 who is uh it was in Kelly education at the time it's source for teachers so they've been there um and you know very valued very valued staff so um that's what we're doing for Kelly um let me see travel expenditures okay so travel expenditures we have um that's a workshop uh for elll which is constantly something that we we send our staff to um as well as we prepare for the spring um administration of our njsla so uh we are sending our district test coordinator there to come back and provide the district and debrief Miss Dr King Dobson and I on any kind of nuances of what's going on for the administration of the spring and JS l a um leaves of absence um this is one uh part-time Aid uh that's extending medical leave uh community relations um so this is this is U I'm sorry oh did I miss one oh I'm sorry I'm sorry sorry sorry trying to be van white and trying to do all right um so uh the the person that's on there for 3.1 that's a field experience like uh student teaching um this is what our partner Felician University uh will be working um in Mr vard's building uh that's that's the only one I have for personel actions we'll go to addendum items in a moment just I'm just going through this slowly here oh we did that we did pf4 let me just go down to addendum real quick sure I have anything in personel one second uh there okay so that's Mr valard going to the learning session this is from the Bergen County principes and um supervisor Association um all three of them are not going Mr vard is going on behalf of all three um and will report back um there's no cost to that that's in their dues that they pay to the association Personnel actions um we have P3 a.2 uh part-time special education Aid um we also have two Educators that are going to be utilized for home instruction date to be announced on when the conclusion of that will be we don't have that date yet and we have another staff member that's moving on the guide okay uh let me make sure I didn't miss any other personel um I did miss I didn't go to curriculum yet okay let me go back up here curriculum oh we did that we did curriculum so I gotta go back down I'm so I'm so sorry I'm just trying to maneuver this sorry to confuse everybody at home and here um uh yeah you got to go to curriculum though first right so this okay so curriculum so this is our ARP our safe um safe return Plan update that we have to update twice a year on this um we just got uh Dr King Dobson just got a an update um that there was just a glitch on it um which we received but we fixed it because we had it already set and submitted but it wasn't put on the website again because we wanted to pass a resolution first before we do that but they said no problem just put it up so we put it up you'll be passing the resolution we don't need to pass the resolution but I always like to do that so the board's aware of what's going on and what we're putting up on our website okay uh let's go back down to we're going to go [Music] to uh community relations okay so there are no policies right now for this month but what you will be approving is the Moa and this is the agreement between the East rord Police Department um and the Board of Education uh there was just some updates to it um nothing major I met with uh Sergeant uh Felton who will then be taking the document that President l R just signed today um and that will go to the chief of police once he signs off on that um I sign off on it and then it goes to the county office so for approval so that's something that's important and that is points on qack so let make sure that we are right where we need to be just make sure I didn't we did that addendum Personnel uh did I miss anything I don't think that's I think that is it that's all I have madam resident does anybody have any questions sorry that was a lot just have a very easy one the memorandum of understanding um with the police department is that just cover what what services they provide to us is that what yes it's services that are that are provided to us evacuation plans um all of those things that we have for all them where we send our children Goa bid there's an evacuation do you remember though remember we also met with crg do you remember that where yes it right to the Bergen County prosecutor's office that we align with them um evacuation routes where they can go in and see where all all the nooks and crannies are of the school I just can't say too much because it would be compromising security but but do know I mean East Rutherford I have to say it I mean publicly I will say EAS Rutherford Police Department nothing but the best they've been great with us thanks yep that was a good question I a question were the the the CBI trips were those different than the ones we approved didn't we appr we did we did they're ongoing throughout the school year okay places look the same so I yeah yes yes and some of them and some of them they are you know approved places that we go but we just approve it for um liability reasons insurance reasons right okay no problem okay no problem anyone else on my report no no good okay um Madam president if I can just ask um board member Caruso to ask a question to Mr Caruso Mr um rochi no problem okay I'm I'm really sorry but Alex you there yes I am okay M has a question for you from her report okay your report sorry your report okay so I I probably know the answer to this but I want it verified if for what God forbid the children that we're paying transportation to get into an accident in the vehicle that they're in what happens their insurance covers it the not ours we're not liable the insurance trans yeah yeah their insurance will cover okay okay any other questions no okay seeing none and any old business seeing none any new business okay see let me just uh before go to the next section so the um I I looked at the uh statute while we're getting the audit report so if we do provide remote busing as a courtesy that's what triggers the requirement to go uh for the non-public schools there's there's a lot of different nuances to this to like Charter Schools this that and the other thing but that core kind of question right there that does is a threshold yeah I thought that when I when I read the um policy I thought it said it's only required if you have courtesy busing and and it is just in the state of New Jersey Tom or yeah there there's some exceptions that wouldn't apply to us but you you can can go 30 miles instead of 20 it can go out of state for certain sections of the state and things like that I'm just thinking of children that might want to go to New York to be schooled in New York now what happens those subsections I think that's more for like Western uh Western Southern New Jersey some counties down there things like that okay you good yes okay I'm now gonna open to the hearing of the citizens opening public comments on any agenda or non-agenda items state your name address for the record address the board president each person wishing to speak we'll have five minutes each anyone wishing to speak will be given the opportunity to do so oh up the mic hello come on hello is it green light on just push the mic push thing push this up push this piece up mic there you go give it a second good hello okay I just really have a question on your next meeting the 18th um you said you're going to do the Board of Education ethics presentation at that meeting yes now is that open to the public yes yes you're going to have that first or after the meeting it'll be of so the business administrator will give the board president will open the meeting the business administrator will give his report then as part of my report I'll frontload that so that's the beginning okay so you're going to do it like during the meeting yeah publicly so okay and that will take how long do you know maybe 30 minutes okay 35 minutes more an hour maybe an hour an hour gonna be an hour about an hour yeah now do you always do it at the meeting or can you do it after the meeting it has to be done in a public meeting public meeting Matt comes up from somewhere in South Jersey so to keep him here till okay and you and so you're gonna do that it's you you do a presentation also because it's part of that yes he does it he goes through the statute he goes through a bunch of examples little quiz kind of you know like what do you think of this not you know just on the you didn't do it at the reorg meeting you're doing it at this no no no we tried but he wasn't available oh okay you really want to come to that through one so it was kind of like torture for the audience I think after you go through it everybody's qualified to be a board member Fair statement Fair yes please right okay anybody else okay seeing none I close uh public comments uh um at this time we're going to adjourn to Executive session for advice of council negot negotiations and Personnel uh resolved that in accordance with Section Eight of the open public meeting Act chapter 231 the board has the authority to adjourn to close session to discuss matters pertaining to Legal Personnel negotiations attorney client privilege and or student Manns said Manns will be made available upon determination by the board that the disclosure of the minutes will not detrimentally affect any right or interest of the board the board expects to return to the business portion of the meeting in approximately how many minutes an hour that long yeah I don't know I mean what you're going to say I don't have a lot I really don't have a lot all right so maybe 30 minutes an hour so an hour and but no action will be taken when we return no not that I'm wor okay all in favor anybody opposed Alex thank you have a good night yeah jav who motion who motion yeah don't we have that was all in favor it was just an all in favor we should have a motion now mariao motion motion then everybody Erin's a second second Erin second got it thank you thank you I'm chcken I'm Miss see [Music] Aton after yeah just a couple of us session e e yes I gave it all back to you this is from to sure oh it's right there just we need motions to return to the regular order of business and then a motion to J right everybody's good right all right I need a motion to return to the regular order of business motion oh oh second it second all in favor anybody opposed okay uh I a motion to adjourn the meeting motion second all in favor I anybody opposed