across the street you have Tas so that doing something wrong you can just tase from AC don't put any ideas in head show [Music] sneaking in at the last [Music] minute all right good afternoon everyone for the board meeting of May the 6th 2024 uh it's now 2: p.m so uh the first thing I want to do is ask everybody to please give their names wayer us Julie har hman Ronda chairman Mike Ellis kathew O'Brian PA only our vice chair blank Nancy St that just allows us to get it on the audio video record as well as in the secretary's minutes sorry right and uh Gloria talk Gloria this is glor okay has everybody read the minutes of uh the last Mon's meeting I read at home okay does anybody have any questions on discussion on a motion to accept I read one Ty over on the last page um verus tax should be and is a correctly spell it is yeah is a person yeah yeah we can I don't I don't know if that's a um a significant uh change that we' want to amend the Amendments but it's it's noted that's up to this board what they want to do with that fory Paul prowley thank you it's nice to see people reading the minutes I than we read them can entain a motion everybody set with minutes all in favor disc any discussion on for Anytime a motion is made you have to allow for formal discussion in formal discussion doesn't have to be put in record but formal do any formal discuss any formal discussion all in favor I any oppos okay very good next thing on our list will be our treasur report no beautiful it's [Music] on my eyes okay then lection of officers if I may Mr chair you take care following people express interest um no other uh folks contacted us ran d has agreed an interest in serving another Year's chair paulon has expressed interest in serving another Year's Vice chair Terry hman has expressed interest and is's willing to serve another year as Treasurer and Kathy O'Brien has expressed interest and is willing to serve another year as secretary any anybody else want to throw their hats in the ring then Mr chair I would ask for consideration of a motion to accept the Slate as presented in C one vot for the entire slate would you agree to that I would agree to that yes so we'll need a motion I'll make a motion to any formal discussion just I want to say thank you by the way those four officers as well as all the members of the board are very active and engaged and I appreciate the feedback and stewardship that you have on this board thank you okay all in favor voted any oppos they remember on a Voice vote or in anything other than a roll call vote you always have to ask for opposition you must do that in order to the requirement of voice all right okay treasure report all right now before Terry goes full disclosure the colors are all my fault um we tried this year to keep the colors down but May and June there are a lot of adjusting entries we're getting to the end of our budget year um doing some projections and calculations on what we expect to have in each of the funds and therefore have to make some general journal um adjusting entry so most of the the coloring in the report is indicative of those changes and I elaborate as go on well we're going to start with the general fund which is right at the top of page one and as I think you all know by now CU we've said it quite a few times we are getting to the end of the fiscal year June 30 so we have to have all our Affairs in order if we haven't spent money out of the general fund the city would can take take that back but at the moment we are on course and we are m figed out the percentages we are 83% of the way through as of April 30 83% and we fig out under general fund where every account is the salaries are all pretty good he's only got three red lines there three incumbered amounts um the meal manager of course the city origin only gave 6,000 in their budget and so that the expense for the meal manager of course has been more we contracted so uh we can transfer money from other counts but not not from excuse me the line items so he has he started to take care of that so we won't have a rusher transfer at the last minute the second red one is the repairs encumbered repairs and uh he's taking care of that and then the last one is the information TX those costs have gone up and so just just those three items uh the rest of the accounts are in pretty good shape we have extra money and energy and utilities which probably will be used if not it can be used in other areas and U uh other than that uh the general fund is in good shape we 80% used and we're 83% through the uh through the year so the general fund I would say is in good and Mike at the end this always happens in the city that you transfer money the city gives you so much money to the budget that's the money that comes from the city and that's the money that we have to spend the other account we talk about if we go but this is the money you have to spend and he can transfer line items in can't transfer salary account so any questions that all of the general fund ask and so just um from a technical perspective if we go over in a particular account but we're under another we can transfer that allocation um between those accounts but within categories so salaries to salar I can't take excess salary and put it into repairs and maintenance um or vice versa only within the salaries can I transfer salary um appropriated money and within the operating side of our budget can we transfer uh funds interesting though just you know there's an account receivable for 2265 that's money the city's going to be getting back that's going to be paid to the city from the grant um our expenses for the outage coordinators exceed ,000 but it's paid by the city it's a you know City paycheck I don't have a separate account that I write check cities FKS on um anything over that 6,000 will be pay back so you can see right now we're at 2265 that number is going to go up it goes up by a few hundred every month so I anticipate that's going to be about a $3,500 receivable at the end of the year and as of June 30th that receivable will disappear because we're going to show the entire uh expense at 3,000 roughly that we expect to have in the grant C so that'll go away um it's important just so you know the the encumbrances and the anticipated in red are contractual amounts they're things that I don't have any discretion over so the mail manager there's a contract um we owe that money but you can see we'll be right at 100% to the mail manager we're not going over that we did go over in repairs um significantly we're already about 50% um you know over on our budget there were some unanticipated expenses almost entirely related to the generator the generator went down last June and we have been working on fixing it it's an older generator so it's not able to be diagnosed using a computer they literally will will fix it like you used to your 1962 calier so they take the piece out they put it in see if that works take the piece out put it in see if that works so it cost us a little bit of money the generator is now working it's 100% uh operational and efficient um thankfully it's going to the warmer months and in anticipation of being a cooling center it's important for us to have that generated going but that's primarily by far I I I would almost say looking at the the number 6500 where we are now that's that's 100% allocated to the extra generator repairs we had this year and then our Tech everybody's contast bill is one up this year ours did as well um and it put us a over budget the other things that you you can see we're over budget we're at 150% of professional development that's going to be easily adjusted out using other available um line items so no problem there the office supplies we're continuing to expense money in offer supplies you'll see that 101 deficit that we're at 101% of the budget that means we've overspend um that'll that'll go to 100% once we do the line item transfer so I think it's important for ter to know we're 83% of the Year 83% of the way through the year and we're 83% of the way for our budget so you know that's I think a pretty good miles any any questions on just on the general fun I think Mike has explained and my little if not we'll move on to the bottom of the page to the gift fund which is in very good condition uh that fund of course cannot be touched except by a vote of the board and at the moment of the only hope that we've taken in the past is to spend 25,000 if and when we get to move to Waterford street but that that money is all included we started the year with 667 2992 and during the year we received some gifts 9,448 and we're ending uh at the moment we could still get a couple more gifts 76,77 192 so the gift fund is is in very good shape and no one can touch that there's no limit on it you do not have to give any of that money back to anybody so it is there and it is reserved for you know special things especially when we get into Water Street School I think painting will be nice we can say this is from the counil on Aging gift fund I think that will be a lasting Memorial and there may be other things that we will do there but at the but it was all anything that we do will be required U of of the Lord any questions on general fund yeah Paul just one uh I'm confused by the income line 1193 2024 1193 and then it says year today 9,000 yeah that 1193 was actually a year and uh receip that didn't get that didn't get caught in our uh June 30th financial report because it happened on June 30th so the transaction was recorded to like July 4th so it's really a deposit and Transit that happens atos so rather than eliminated because if you go back to the ending balance on June 30th you're going to see 65536 but on July 1st was actually the 65536 plus 1193 which would bring to the 66729 in in March the year to date 6,573 so that's what the 2875 in April was added to reach 9,44 that's where that comes from all right thank you again just to clarify I couldn't report that 1193 as an F4 rece [Music] teally kind I what the heck so that will be wiped all in together as of July 1 okay turn page now I used to read the book to my son Turn the Page now on the second page is the revolving fund and that's where we have some uh bronze or gold highlight in [Music] there okay but the revolving f is in very good shape the revolving gun fund gets capped by the city council and it is capped this year at $40,000 so going into July 1 we can carry $40,000 in the revolving fund so anything that we have to spend out of it between now and then we can do it um and we and we we have reclassified some expenses in anticipation of being close to that cap by the of the year the beginning balance was um 20,000 the beginning balance was 33865 and we had expenses during the year 20707 and um the in in April the biggest expense was emergency housing and we are ending balance in the revolving fund as of this month as of April 30 was 37 , 48360 and um there will be transfers in and out of that account some of it is being transferred over to the FY 23 State Grant because um we've all been after Mike to get that grant called out so that we can go with FY 24 and 25 so um you'll see that in a few minutes is there any uh any question questions on the revolving fund any questions Paul at the third on the third line down is you know beginning balance income and then you got a third line for $ 27175 what do that um that was an adjustment that was made in April I uh John Merch wasn't available my feeling is we probably apply $271 75 worth of Revenue to the rol that should have been applied to a different account so um I I'll find out and get it yeah but I'm not able to do that that's again why I showed it there as opposed to reduction in the [Music] revenue um under colum would I actually here foring for the actual balance of for the what roling fund 000 is this the 37,000 or 31 37 37 so the 31 is is again um the balance that we'll have after our contract amount so we have a $6,000 purchase order and contract out for cing services for vent through July 1st so that $66,000 be infected by the way we're not going to really spend that 6,000 the expense appears to be a lot lower than that which would be great um but we have to be careful so if you take the the $6,000 out that puts us at$ 31,000 for balance if we used it all let's just assume that we're going to use it all because that's the PO amount that's been encumbered um not available to use anywhere else um however we're going to be putting $8500 $8,400 back into this account by moving reclassifying expenses we going to be reclassing the 28 9523 of hand first food expenses into the FY 24 Grand we're going to re uh classify 2880 of the temperature fishing gun summer Ting expense into FY 24 State Grant and we're going to be reclassifying the 2890 for the St Patrick's Day event from the uh revolving fund to the FI 204 State Grant and we're doing that for a number of reasons because we have to stay under that $40,000 Town we're a little bit over and we imagine we will be they're not going to come after you know a A th000 or couple th000 if put $330,000 over or $110,000 over we risk that being general fund so by reclassifying those expenses encumbering that money we can safely move into FY 25 without exceeding the cap or being in danger of losing some of the funds that been provided by the seniors to replenish our program uh revenue and Bug one thing I forgot to mention on the general fund U Mike has asked the mayor and city council for an additional $5,000 to go into our general fund because of the cost of repairs and uh if they give us that then there will be some more line item transfers in the general f if they don't give it us then we'll be passing the hat it's a supplemental appropriation very common at the end of the year they look every room say we need to go over um we'll need to go for the city council and explain you know those expenses but I'll give the same explanation I gave you unanticipated expenses related to the generator exceeding 8,000 bucks last year so um that was something that we just didn't didn't expect to happen and it was a much bigger problem than we so my feeling is that they're not going to oppose it but we have a contingency plan if that supplemento isn't uh passed if the money isn't appropriate make on general f we have to break even we can't go into fy4 with a deficit in that account so um I just wanted to out that stay on top of things is good for us they are y y um so uh Ron is alluding to the fact that as of a few months ago we had been paying our elevator contract um fees the reason we have pain is they roll all of the bills together for every city department and state law says we have to split those up to the com or it has to be totally taken over by one so mayor could take over all of the elevator but that would be problematic so it needs to be spared out it needs to be parked out rather and sorted out um they're doing that now and we are one I mean we're up to date with all of our portions of the their oh any other questions on the revolving fund on the revolving fund it's in good shape and we encourage all the C and things they have expenses to ask can be done we will grant we grant them okay on to the next on to the next page okay here we go with all the color I really love really my eyesight it's good it's good so the FY 23 State Grant you can see up at the top he started off with 46,000 and there was a salary credit of 881 so our balance for the year was 4,739 23 the use up and I and we encourage M to you know get this closed out and he has done a good job if you will look down at the bottom of the the very very bottom the balance of account the expenses and all he's got it down to $35.10 it's going to take us all out to do but any but anyway you can see where he has has proposed moving the at the top in the red there moving them over to take care of the you know deficits uh subscriptions uh the postmaster the tap and and he has moved in the middle of the goal there he has moved some of those accounts to the FY 24 gr which is good that takes move them moves those account amounts out and then he's encumbered for the elevator and encumbered money for the general fund and at the bottom are the um expenses for the for the month and from the year day and the month and so $35.10 are there any questions on the FY 23 Grant and it will be good to have this page off our book they next month you won't see all these colors but just to make sure that you all understand anything in Orange was a transfer anything and orange was a transfer of expenses the allocation of those expenses from the state Grant 23 State Grant 24 um anything in red is encumbered that's money that we have contracts for that we anticipate spending there's it's unlikely we're actually going to spend all of that so what we did is took the the 10 Monon average of expenses and then um projected two months and the actual expenses are less like even in April the expenses have left so we're going to see maybe a couple hundred um above what this is but I anticipate spending that money so we'll keep it at or you know or at zero um that $35 so the actual year-to date expenses is 35 34803 which left us balance of 10,936 10 that's actual money in the grand account as of April 30th but we have $10,900 of contract TRS that's where the balance of $35 comes from after we've made those uh reallocations with expenses and by way just from an accounting perspective you're always going to see two entries so if we're reducing the expense in the FY 23 you're going to see Us increasing that expense by the same amount FY 24 right it's always going to be a double-sided entry so if you look at say well gez isn't this the same amount well it is the same amount but one is a negative and one is a positive and and just so you don't think that Mike PS these he he does confer with the city auditor and the uh City auditor he doesn't do anything that the city auditor wouldn't agree to because that's eventually who controls our books and so he uh just so you know Mike is doing a good job and he stays on top of all this stuff and we going to get rid of that FY 23 Grand it's all paper trail it's all and the city auditor does get a copy by the way this the state grant for 2024 FY 23 this has yes any other question on FY 23 that's what I was asking about you said that but what I'm saying is that we're going to have by the end of June 30 correct uh not not NE 24 we not n 23 will have $35.10 left yes we're going to spend that that this is our projection as of April 30th but I still have 60 days of expenses so we'll we're hopefully we'll be at zero in the FY 23 on the FY 24 we started with $77,000 we're not get close to 77,000 State start with 2024 last June July 1st y 25 starts July 1st so if you look on page four of your handout you'll see that we have started spending money out of the FY 24 State Grant yes you do oh there thank you now we're on state GR FY 24 a new world and you can see at the top that we received 63,9 72 plus an increase of 14,022 so that was our um 70 uh 77,000 something 994 99 994 so now we have begun to pay out of that Grant you can see we paid for Haner price Shopper we bought some racks and tables down at the bottom postmaster entertainment a flag growing places exis Solutions and M seed so so far we've spent 12,429 63 out of that out of the state Terry Terry's looking at the first draft of that I did give you an update the actual the actual expenses um that we have reallocated so 100% of these expenses we reallocated from the um revolving Fund in FY 23 is $1,199 63 leaving us a balance in the FY 24 State Grant of 5979 before so so state grants even though they're FY the year they were awarded uh several years ago Elder Affairs changed the way we manage the grants it used to be you have to spend all the money in the 12 months of that year but generally they didn't release the award until October so you would had a much shorter time to use a lot of money during Co they changed the rules significantly um we can carry over balances from the FY um the previous fiscal years in the um in the state for Grant so that's now allowed um and the reporting is a lot less honorous lastly the last change they made which is pretty important to us is there used to be very specific categories of expenses that were allowed most of the expenses that we might incur were not normally allowed under the old formula grant when they change the rule the new rule is any expense that is deemed appropriate by the Council on Engel so we can spend it for program we can spend it for food we can send the the senior CER director on a TV conference and you know um but it's it's a much it's a much easier system for us and as you can see see you know we're still trying to to rebound from Co it's pretty nice having these balances as we going to Waterford we're expecting to add a lot more programs which will cost a lot more money any oh Nancy I have a question what is xavis Solutions xavis Solutions is the contractor for the my senior cental software so the my senior cental software cost I think 1,800 roughly and then it's $425 for the um the rooc call Robo email text system they that we Rey that module that allows us to do all of the the big um broad email and phone calls to either the entirety of the senior center or we can we can determine a specific cohort we want to address so the yoga classes will get up an all call it's a pretty it's a pretty cool system we have had it for years we just never used it so um we use it a lot now uh not so much that people hate us but at least we're getting our works out well the time we have stor whatever yeah it's been great um or you know any other reason we close yeah and then mcoa just so you all know is U Mass Cs on the agent so Mass counts on agent is actually the advocacy organization that helps the legislature develop the budget MCA has been a a starward supporter of local Council on Aging we pay a dues amount to them it's usually um know somewhere around 20 cents a uh Senor so it's pretty it's a pretty small amount um and this year you'll see we got a remarkable bump because of their any the other question on FY 24 is now FY 25 which is page five of your handout page five and you can see we had not sted to spend any of that money uh we had the 77994 plus the increase of 5571 so we have 83 565 in the state grant for FY 25 so any questions we're not spending any of that quite yet but we will be any questions and that 5571 is in the uh house appropriation bill and the governor's budget it has not been the budget 25 budget hasn't been approved yet so that 5571 technically could disappear but it's being proposed right now and they're telling us I but things could change okay let's see so on on page page six is just a summary of of the state grants the top is the uh of the the uh amounts for the grants and at the bottom was just a summary of all that has been paid out of those grants so it's just it's a summary page but again if there's any questions on the summar and last but not least is the FY 24 technology Grant uh which is being uh shared with Templeton but they have bought the Chrome books or they have a purchas order out on them and at the moment I guess that's as far as they got right but I'm going to just shoot back to the state Grant Consolidated report you can see I did not include the FY 25 amounts in the Consolidated balance um simply because it hasn't been appropriated I want you all to be clear that it's in the projections but it's not in the balances so that balance would actually be a little bit higher uh if you include the FY 25 Appropriations St Appropriations but we're not doing that until it's been voted on we're not counting those chicks to the hatch any Mike talked about the T Grant um as you can see the only expenditure today in there was for the Chromebooks but Mike do you have anything else to add on to the yeah we ordered the Chromebooks um and then 2 weeks later the compy contacted us and said they don't make the Chromebooks that we ordered anymore so we had to um resp them we resp and actually got a better um yeah better Chromebook uh at the end of the day so that was a for once something really good happened including the Chromebook acquisition are two owls um for those of you who don't know Zoom technology it's another tool you can use to to manage if we had an owl in the middle of this field this this table for example it would the camera would direct towards you when you're talking and highlight you to the other and it's pretty neat um we got an hourl for us an hour out Templeton we also just did a purchase our budget was 4,000 bucks for four laptops to maintain our Mobile Media cards and we came in about 5 $ under budget on those as well so what we come in under budget we can spend in other areas God forbid those those come in higher than what we expected so far everything that we are projected and that we quoted out is coming under the budget so that will give us a little bit extra money for things like cords and mics and that kind of stuff that would really enhance um the state of mobile sound system but otherwise that's where we're at we have until next June till June of 20 five to spend all of the technology ony but we're on track to do that much sooner okay very last oh did you have a question how many and you which HB HB 11 14 m yep we figur of seniors are using them I actually contemplated going to a 17 in um but 17 in are lky and py and I think it might be a disservice to folks to use the mobility idea behind com so we want for and we individually purposely looked at all the different sizes what we work and very last thing Mike has given you uh proposed budget for FY 25 which is will take effect July 1 2024 uh I don't know if everybody knows this but in the city council they have all these committees and every department is under one of those committees and if you didn't know and I always thought this was the crazy name we are under the welfare committee the welfare committee and uh this the budget has been sent up and uh they have requested to meet with myself and Mike and Ron as COA Representatives on um May 22nd at 8:30 in the morning to uh go for the budget with us so uh hopefully we'll have all the answers then if the welfare committee approves it they can add to it or subtract to it and then it goes to the the city council and from there it is voted that the city council can't add or subtract the welfare committee is the one that presents what they think we're worth so that's coming up and so there I have a conflict on a22 so I reach out to um councelor M and the mayor to see whether or not they would me me there if they need me there I'm but right now I it's it's a really a perun for the for the C on Aging they're not going to get really um you know deep in detail so I think that they'll the mayor's going to be able to present that that budget pretty well with Ron I'll let you know if that changes Ron and I would we'll try we'll try we'll get through 10 in there get in a trip bu but anyway this would be the same as what on on page one of your report this is the general fund this is all the city council votes on they don't vote on any of our other funds or anything so this is it so we're asking for 87,88 no no we're asking sorry I was in the wrong column uh we're asking the the final uh budget that was presented to the city council including the mayor's budget request is $210,400 second second from the last yeah the 21,41 so pray that that's pray that that's what we'll get and that's about an $111,000 reduction in the proposed budget which is about a lot less than what I had originally proposed we had looked at doing some real significant salary restructuring asking the city to support our Outreach coordinator at a higher level uh because our Outreach coordinator really supports departments in the city were really the only Case Management Service provided by the city per se um but this city like so many more entities uh revenue is fell short this year so they're looking to reduce but more importantly they did a salary survey and they determined that our salaries are grossly um under what the average is and you know so they're trying to and I applaud the mayor of the city council for doing this they're really trying to work to get um increases in wages so that you can be you know more um competitive uh in the marketplace we're really struggling to kill positions because we don't we don't necessarily pay as much as do what are the most significant things well I think the you know you'll see the custodian salary is being dropped by 5,000 that budget amount was was put into the budget when we had somebody who had been here for seven years and it include longevity and seniority at a higher rate um you know our new new person is is new so it goes back down to the bottom and that's a that's a u example of or appropriation based on what his level is with the city his number of years uh out of these program we ask for 13,000 half the salary of our Outreach coordinator specifically our social service person um and the city came up put still an increase so you see a deficit of 4200 there but they're actually increasing that amount by 2,000 so that would be pretty good um overtime we we just you know we went through overtime but we're able to balance we overspent it over time in FY 24 we had $500 so we has for 1,000 but we can reclassify other salary expenses to be the other ones are are kind of quite um will be able to to easily make up those differenes there is a conversation to be had for the department head salary um and anybody is interested in being part of that conversation the chairman is going to just have a a meeting of the folks on zo that will be interested in having a discussion we'll post it but um that's coming up hopefully before fy2 STS meeting with the council or the welfare committee or no that'll start here in the council agent yeah before we can make a proposal presentation and has to come from a group that recommends it to the board and the board recommends it to the council I'm the only position in the City by Charter whose salar actually determined by the council by the committee that that serves the grou so it says my have you said and we really never have done that in practice um because C you could say you know you pay half million dollars and there say he going to get 60 you know 2,000 bucks that's it so that it's a little um it's it's kind of irrelevant but there's a another uh Nuance to that that we can talk about the me I definitely think that we should consider a raise for our directed but because all the I know I pretty much know the salaries of all the department has been the city of Gartner and our director is quite a bit lower so I think that we should have a meeting and we should recommend another dollar or [Music] two no seriously and I mean really he does more than a lot of department heads do because you know I I have connections with the city and so I think that we definitely need this meeting and we need to make a strong recommendation I was going to suggest maybe instead of giving him a raise give him either a trip or a car like he's always ask for we we can't do the city this we want the money to come from the city we but no we should so we we you you set that up after the 22nd and we'll get going on it definitely sounds good Michael been very busy look at the schedule you see things going on after our time here Senor set is over when he still here doing stuff so what you're asking is a special mean Among Us yeah will'll call that um just to throw up some ideas um and see whether or not it is palatable to you if it is um we'll then put it before the um the mayor but we have to do it by June 30th I I would do it by June 30th it doesn't have to be done by Jun 30th would it be easier if we did it by June 30th um while the salary study coming out and they're looking at uh how they structure salaries for different fads now would be the time to do it we could certainly wait till after July but I would I would recommend that at least the discussion start now it may not go anywhere I there may not be a appropriate response to that now is this something where they give us a recomended Ament have let's wait till the meeting and see what that looks like I I don't know you know I don't want to make any suggestions that may or may not be viable um or pable so you know we'll look at a bunch of different options and one of the things we can look at too are the salar of well not by names or anything but all the other department heads so we can see what the discrepancy is between ours them so the salary study did that not only did the salary study look at department head salaries for the city that's how stud look at what similar positions in other communities made so they came back and said all right So based on the average for this position and other municipalities and based on a review of our job so they came in they actually did an evaluation they observed what we did um we had to you know really go through in a thorough way what are the types of of work we do um and originally I was like a Grade Three director and my my great order for for um they they're now saying that I should be a grade A so above grade A are the police RG for the supervendor schools um you know we run our own building we have our own staff we manage our own faciliity all that kind of stuff as long as you know regular staff as importantly the inter um the inter Community organization a aspect of it is pretty important in the case management um so that's what bumped it up um but you know the reality is there's there's probably not a lot of resources in the city find you know my peers and the great work they do they they're all deserving of raes every one of them um if you get to see how they work with with us and the sport they give accounts are using in their particular capacities it's pretty remarkable uh I would be lost some days without them I appreciate them typically government is underpaid I me that's just the way it is um but we've become more underpaid in the last you know 10 years we haven't kept pace with the the other Market forces so we not comp we can't we can't you know bring the same quality people to so you don't take it to uh um s ability no no I know um they they should take to effect about um C adjustments inflation they're pretty good about that demographics things like that yeah you know again I give I give the mayor city council a lot of um I give them a lot of credit because they do that they really try every year to do a Coler adjustment but Coler adjustments of C at 4% um 4% but 3 or 4% isn't keeping Pace with costs out there um nor and as importantly as the the market for salaries and wages and you know I again this was a this was a challenge I think for city government to do and I applaud the work that they did um nobody nobody's going to walk out of here millionaire that's for sure work for local of your town you're not to make a lot of money but uh it's nice that at least they recognize the fact that you know maybe there's a um an issue with with where our pay rates are now whether they can do anything about it you that has yet to be just look at all the great people you're working with yeah who cares if that salary study is available did they publish it somewhere I don't know the answer to that but I believe that part of salary study was included in the budget request I'm guessing it is yeah um so I I'll find out I I sure because it's a it's a public document it's got to be available publicly if anybody really wants some light reading you know you looking for something to put to that night that's how we things to do s can you use your mic for me S use the mic please m hello it showed up about a month ago it did yeah the saries were published um and I you know I'm not this is not a complaint uh I love my job and people love that and I like to go to work for places I enjoy right so I enjoy com to work every day I know I don't make a lot of money I'm not going to believe with that point that's nobody's fault um but I was I was the low department head they're assistant department heads that make more than I do and that's okay it's given their experience and their skill set you know maybe that's appropriate um I'm not this isn't a US of them mentality I don't do that I think people who are able to negotiate and able to get a higher um rate pay God bless them for doing it that's that's not I have no antagonistic uh inem towards them for that no all right so you don't neoti not not any so no no the the city council creates a um Range when you first hire uh and then that range you know goes up every year based on the HS but it doesn't go up like we don't do performance type incentives um so that and I I think that's fair and government is I performance that was a great conversation more than I ever thought we'd be talking about [Music] salar ation a motion I make a motion first my call and second my any discussion all in favor any oppos okay we're all we go to business under the old business we have the age friendly designation we're going to go with no report um even know there's some minor stuff that's significance we have our uh chat St at um P at the Gardner housing nothing other sign stuff it's a lot of little stuff going on um Waterford Street probably a bigger better update um you know progress is being made last month I reported that one of the entities was on the cust of getting the temporary um order of um occupany they did so they're in there now at used to be bodies in the building a lot of work is being done morph is back in there working on the the remaining side the the two storage Side Glass has been repaired the engineers report is 99% done we expect it to land on our desk any minute um you know I I'll just share with you I really enjoyed working with this company time bond is Engineers that went into the feasibility study and the recommendations for work that need to be done so in there Code Compliance those kinds of things identifying what work must be done before we get into water for stre what work could could be done and what work we can delay um that's pretty much how it's going to be set up there's so far in all of the discussions I've had with them all inform formal totally off the Record because I like to ask questions that make people uncomfortable um they they there really is nothing that's going to come out that's uh surprising there's nothing that's going to come out that's a revelation that we Haven known for the last 10 years um so and from a c perspective I don't think we anything that's going to knock anybody socks off we know there's going to be some expenses and you know I've been very vocal about that um I'll share with you I I just got um I just got word and I wrote it down I with me a 1,700 Square book square foot building cost a lot like many many more millions of dollars than five I want to say it was like $4 million I actually have the number if anybody's interested follow me back it down to the resarch it a municipal building that can't do half of what water H is going to do oh by the way it's 1,700 ft we're going into 70,000 sare ft it would make sense for us to spend some money it would make sense for us just to put down and the mayor is totally uh supporter of this the state representative supporter of this the city council support this if there are funds available right we're going to do the work um but why not why not put3 or $5 million into the building and know that we won't have to do that again for another 30 or 40 years um I did make I did I did make a report to the capital Improvement plan that eventually we're going to have to redo that roof and I gave them the worst case scenario budget around that speak to me by the engineers and like five or six people C off the chairs um but it's 70,000 square ft of roof area right so um some enhancements will have to be done to that roof there are a lot of mechanical structures on that roof that are going to have to be moved and and and removed when the roof is finally it's someday not today not tomorrow but somay so when we gave him that estimate and it is now part of the publicly available Capital Improvement plan somewhere in the next 5 to 10 years they're projecting we're going to have to do the roof at Waterford Street at a cost about 32 million bucks now if that scar you that's 70,000 ft roof um it's a big building I I walked through it I'm all was amazed like it takes 2 and 1/2 hours to walk down all it's huge I'm want to get a Segway never mind a car I'm going to Segway your golf cart just to drive back and forth and some but there's a lot to it so nothing really surprising we'll wait till the report comes out again we'll probably let you know when it comes out do a special meeting with C on agent just so you know and keep it an update um I've asked time Bond if they would be available to do a presentation on it and they said absolutely they welcome that opportunity come and talk about what their work is entailed um and I I think it's I think it's exactly where we thought it was going to be there's no no surprises um our partners are putting some money in C applying for some grants and do some of the you know important work at the center that's going to enhance the building for all of us including entryway and concrete work and ramp work and all that kind of stuff there's some plans by the city to do some other work using City funds um just to get this building you know 100% ready to go so I'm excited about it um let's wait and see what the report looks like we'll invite and encourage you to come to add uh weigh in get some more information from the people who are much more knowledgeable and experienced than I am so um but I I really don't think anything surprising I just don't say I'm glad that we the company we have they've been the city for years des and everything else but they' been in the city for a long time to think no what we can afford and know what we have and been people 10 engineers in the building one day all working on different aspects that's one day if they had been there you've let them into building 15 times um just to do the scope work that they need to do the drawings evaluation mechanical electrical structur so it really been awesome to work with and very um available so they're always able to call me right back and answer Sil the questions that I have Mom's like do we have to do this what is the cost going to be in very practical I um cool I said any questions about water Sweet Water Sweet By the way people keep saying I love this I'm like wa you know there's water around there oh my God is it really right there's water and I'll just say this there's water you know there's water there water in the basement although currently it is being managed very well with two Su pumps there were 14 Sun Pumps down there one. time so the new system being puted is managing it pretty well um but it's called Waterford street because it's not dford street or or you know deserter Street um it's it's water down there um can we mitigate manage that yeah once we put the system in like they did 12 years ago when you maintain that system it's going to keep it dry the minute you let it go water's going to clut again so um I feel pretty good about having a full-time presence like the schools did to manage that process also the way the weather's been testest surprisingly yeah it's not as bad um as I thought I thought I thought it would be horrendous down there this spr we we walked it for the last two Springs we've gone underneath a craw it was dry and it was fairly dyed this past time I was blown away um I thought we'd be swimming down there all right okay can I go no questions I'm on can I go right into the director report I ain't going to make this super brief go Ahad yes we got a lot of programs going on um typically January is a down month for us we didn't really have that break in January like we norly do um we try to step back a little in July and August but so many folks been contacting us to do programs we are we are in full program mode for July and August we're not going to have that break as well um some things we're doing just you know on on May 18th Saturday May 18th we're going to Veterans appreciation night um with the senior center so mostly veterans have signed up although some of our general seniors have signed up as well uh some of their children we will be taking a beautifully um detailed yellow bus um so uh and and just so you all know from a p perspective um I love I love Yankee and Wilson uh Wilson Bus has been very good to us on so many occasions and they provide a great service no doubt but this all comes to cost and for a 30 minute ride um we pay about of four a l we cost us for one bucks so um in this particular case although we are are absolutely going to contract with Wilson when we go to battle Cove and some of the more uh father way remote places just because it's more comfortable and we need bathrooms and um I think people deserve that but now for the WX we're going again to the WX on July 12 that's a Friday night it's a nth game 605 605 6:30 start um Fireworks buffets including this kind of cool we're very appreciative of the collaboration we have with the WX group um our account manager has been awesome really trying to pull out all the stops to make the event better for us our outing is July 31st the last Wednesday in July at tempton fishing gun we've already contracted with them we're good to go um the costs are you know very reasonable all food has gone up a little bit but this isn't going to impact our seniors um hardly at all next Monday we have a covid clinic I think it'll be our 12th Co clinic since uh we started operating them in addition to the co clinics that we're supporting at the PAC so it's pretty remarkable although we only have a handful of people signed up um it's still a great service to offer there's definitely vaccine fatigue and Co fatigue in the community people are just like done with it um so it's harder and harder our our vaccination rates for seniors over 65 was 99% which meant it became not traceable anymore was so high that number has dropped now to 60% of our 65 MERS and 65 M said they really are recommending the most um um if that's for me I'm here uh oh crickets so our Cricket machines are up and running we've been doing Cricket classes uh we've had anywhere from 5 to 10 people involved in that which is awesome it's a new craft class that uses technology is pretty neat now in August we're doing an over 65 program at night for folks that aren't engaged in the senior center but might be turning Medicare age and trying to figure out what they do so as folks are approaching that 65 year old um age we try to do those twice a year so folks that come to the center get a lot of information but there are million people out in the community around us that are getting to that uh that place that that Happ we're doing a recycling program in July the last one no that's not true 17 July 17th we're doing a recycling program just understand Recycling and then on June on July 20th we're doing a recycling event so it's shredding and electronics there are some costs for electronics but some electronic recycling is free we have a list so if anybody's interested in trying to dumad computers or or laptops or television or uh dehumidifiers they can find out what that cost is they can bring them right to the center with the paper material we'll Shred the paper we'll collect the appliances um and the fees associated with any of the uh recycling costs for those there's a list if you're able willing and interested in joining us on July 20th this is Saturday from 9:00 a.m. to 12:00 p.m. so really it's like 8:30 maybe even 8:15 to like 12:30 cuz I put everything that back and and take everything down um and then we'll haul the stuff to the cycling Place remember there's no meeting in July or August um generally so we may have a meet well we will have at least one special meeting in the summer for our board orientation is there anybody here that did not come to board orientation last year you all did board orientation spent that 2 and a half hours with me still getting some mental health counsel H Stanley yep so we're going to be doing a similar but we'll change it up so I'd like to ask you if you have any ideas or you have any needs um one of the things that we have constantly been asked about is the budget and finances and how that worked um we will will have a whole component on that uh the mayor has asked to come in and be part of the board orientation we'd like to do the um kind of the city hierarchy organizational chart talk about the relationship between the mayor and the city council and the Council on agent and the staff which we did last year it's exciting to have him um you know interested and want to be involved in that regard is there are other people things that you want to see that we haven't done in the past or that you would like us to spend more time on please let me know if you have not done your ethics training in the last 12 months you must do your ethics training um we just got a u nudging note a b from the uh HR department saying uh please review all of your board members make sure the EIC string is done and that I have a copy of your certificate now mostly if I look around the room I I call getting it but if you didn't do it please sign on it's wicked easy um the only it's not as easy as it used to be because you used to be able to go on and scroll forward if you've done it 100 times you don't have to sit there for an hour now you literally have to let the thing play for an hour before you done but it's still pretty easy and it's common sense so there's nothing like really crazy about it but please get that done all right any thoughts comments um on the board orientation or the director's report CU we coup disc I understand um on the ethics thing they sign in some people may not done it we sign on so at the time uh when we came every year I send out the links um actually twice year I send out the link hav done it it's in your email I can resend you the link if you need it uh if you are not totally comfortable on the computer going through the ethics training on your own cuz there are little quizzes um you can do it here and we have four board members do the ethics training at the Council on agent with us so it's nice because our staff will sit with you and honestly from a a staff manager perspective it reminds them of what the requirements are to so it's not cover some bur on that's not a pay the next because it allows me to refresh them on what is allowed and what's not allowed the direct report sir okay okay now we have [Music] discussion the only thing I want to bring up is because I was here at yoga class this morning a couple people ask me what the boxes were over here that's tree something in there and I said that was for the food p upstairs the CAC and uh I told people know whenever you come come more than welcome bring little something here they get bring it up St something like to help you out Julie thank [Music] you I know do golden Club did last month hopefully get more this week I think that's an important message and I really appreciate how Julie weighing in on this they do a fellowship deal you know that c does the community 60 to 70% of the folks that attend that Fellowship de as seniors 65 um a large percentage of between the 55 and 65 Mark only a relatively small amount are less than say that 55 year old amount so that Fellowship dinner alone is having a huge impact on our community as does the food p there's a symbiotic relationship between the senior center in by the way that has existed for over 60 years um right we collocated for 50 53 years um but we had that relationship that is extended Way Beyond that so just in the cohabitation part um that's a long time 5 plus decades all right any other open discussion okay I guess we'll be ready to close out our meeting let you know that the next meeting will be schal on Monday to June the 3rd 2:00 in the afternoon and I have the motion to adj I'll make motion all right motion made by kathri second by Paul all right thank you everyone see you next [Music] time don't use it in Canada yes