##VIDEO ID:ZCyQwcJO5_Y## [Music] and we're rolling all right it's is chis with us T in the when he talks we'll see I am here good evening everybody where where are you ITV room just it says it right on top of the agenda my oh all right the time is 6:31 and with us tonight is City attorney Chris Hood Kim vanbeck anyone else online we have Mitch RI as well all right whenever he talks okay very good thank you and Patrick Knight Mike Roth anny silence Bill LZ Ben Peters Craig schy Michael Gary and myself all right it is now time for the open forum is anyone here for Forum this evening is that a yes no um do we have I guess using the right that work good for the city can you just make sure you um give your name for the riddle sent down here by the VFW what we're looking at doing be way for the freedom R big projects going on Iowa and Southern Minnesota want take a PE at we're entertaining the idea of doing such project in our County someone don't know work first step for us is establish interest and that possible location that would be up to whoever whatever Land We happen to get a hold of a nice project there's rocks like 100 Iowa right now got the eth one just finished in Minnesota they all look the same but they all different it's a commemorative to Fallen Soldiers people that served we have any number up here in the county that would be perfect for the rock especially uh koville it was in the he was commander of the Minnesota first Civil War he's here George Nelson served in the second world war4 B those are the kind of people you put that's not up to us that's up to Bubba who owns operates the company to present who we think would be worthy of it and he would decide and do the painting and stuff so the first step for us is just to find a location that would work and then we could proceed from there there no cost if it's in the city no cost to use just a jungk of land count if they' be interested letting us put it out here but we haven't had that meeting yet but just a query right now see if there's any interest and if there is we'll just proceed further that all right well and if there's something more then ask to come on the agenda yeah if you want to detail we yeah there's something more or more action that requires City whatever at this point we just basically piece of land I guess it would take more than 20 by 20 put the stone on and do some mil around it so if you want to on this little packet I gave you if you want you can goove his website he's one painting all the work he does and some are amazing the most fanciest one we saw was Don bling basically dedicated a court of the city block to everything and anything in regarding to the V all branches all person served it's a nice project a lot of people like it's going to take some time get we have first proper we can proceive the cost of okay else no I mean this one Stills if there's more just ask to get on the agenda the city approve something well if you have any questions just shoot me an email call me the complete process that they go through it's all set he's got a information what we do step by step so it's already laid out we just start with the dirt Co thank you thank anyone else here for open forum all right then next up John Hiller with our city hall and liquor store project update come so that all can find you uh good afternoon or evening everyone again my name is name is John Heen Miller I'm with M go construction I'm the site superintendent for the uh City Hall and Municipal Li project and I'm here to give my H by monthly update uh structural steel is complete the roof is on not the whole roof but the steel decking is on uh we started steel studs framing um earlier this week and I think we have the almost the west side complet um so we're going to continue on to the C then going back up to the northwest corner and coming back down towards uh broad um we're continuing with underground drainage system for the parking lot uh we're building back the parking lot at the same time and sheathing the building will start next week so like the building instead just sticks uh before the next time we meet uh we'll start our exterior waterproofing uh some sidewalks and curve and gutter and uh that's about it so if anyone has any questions please ask them now or reach out to me stop by if you like everyone's welcome would it be okay to ask like what the timeline is at come on I don't like it to last into February of 2026 but I I just like um right now we redid our schedule from the original schedule of the contract since we were delayed all the whole time we're ending up uh somewhere around the 20th of December but now with the new schedule that came out it's going to be around the 17th of uh January and like I've been talking with Mike here um our process is to get the liquor store up and ready to shelving all the material that in the systems that they need so that can be opened up as soon as possible because we know you're paying rent on the other place and if that possibly drives back on the city hall I think that would be better just so you don't have to pay that rent and you have other places where City Hall is so that's what our thought was my thought and no one has said boo about it so I guess it's good and we're still okay with our time capsule type thing which we need to get rolling on but um I can't remember the date that I gave you but it's going to be somewhere around the first to the second week of uh November that we need to get something done right um and I'll I'll talk to Mike on what how big of a box we're going to do and uh I'm not going to tell you where it's going to be but it comes with a clown and well we have the okay but yeah um I'll make something up and we'll get something ready to go for you and we'll give you the size you can fit something in we just put flash drives in therea what to do yeah might as well throw it in would you if we put vyl probably still be used so again thank you for your time I appreciate it and again uh feel free to stop down get hold of me everyone have a good evening you oh did they talk to you about a key number key for the KN box yeah yeah I got after I talked to you I goty to F the one company and the guy said those things are like order or something I think okay and uh I had a chance to like track it down and try to track out another vendor because I kind of got feel that if we got to go with a different style box or what got a straight answer kind yet all right but if you got a line on something no we don't okay all right thank you very much all right thank you thank you all right um up next is the consent agenda and um we'll also are we just going to move up Benny as part of the budget just okay so we'll move that yeah yeah all right and then do we want to potentially switch the tax abatement above the resolution or we have guests for that too so oh okay never mind then shouldn't take us long okay um so then uh a motion to approve the consent agenda which will also approve this agenda and be moving um placing in the fire budgets Department conversation to be right after the consent agenda make that motion second all right any further changes questions around any of that bills all right um all in favor of the changed consent agenda I I and with that it carries so let us move on to fire department um I guess as you can see there's really uh not a terrible amount of changes I think we changed one number for what yeah I think that would be probably the simplest Department as far as budgeting goes um and as far as what we need to be doing if we we've we bought our we got our ladder truck that's in service if you drove by today it's sitting in the uh fire hall with flag on it today and uh it has yet to be used as aacal scene or anything yet but that's usually a good thing um other than that we don't really have any large U financial needs at this time we did kind of put together a a building maintenance um kind of a LST just for like the doors and stuff like that are starting to get a little rotten and just simple stuff like that that will kind of pursue contractors I have to assume that I'll work with Lenny on that to try to see uh we maybe tackle some of that next spring and over this summer um the only other thing that we'd like to do is get the two older vehicles uh sold and maybe get a a newer more efficient TR of a support kind of truck some kind of four-door something just to be able to haul people in our smaller equipment and that kind of stuff but uh yeah other than that that's really that's some bol of it so the operating supplies line well I guess it's 2022 is particularly low in 2024 budgeted went up B and the actuals were over so what are operating supplies like your literal things on your truck yeah they're just literally um I think we probably we broke a had a valve break and just some know fittings and nozzles and things like that that we don't necessarily if we don't know if that we're going to break something that's $800 or something like that that uh that's where those costs come in that's just you know fittings gloves just any kind of thing that we use kind of on the scene or sure just want to make sure I guess because that's why like 2023 was like really low because just whatever you didn't have a bu right so we're just going to go on the safe side then this right and then the service agreement last year or this year for 10 grand Kim you know what that was those I take violence prevention center transfer okay thank you just really Ser okay got it and then I think this is what we have talking about for utility service water yeah those are always the utilities are always tough to gauge I mean I realize we had a uh we had a fairly mild winter but we did have um some more training going on at the fire hall over the over the last year that uh I do remember that we had instead of sending folks to go to a hydrate to just go and fill that would disrupt the you know the processes or whatever we just ran a hose right off the uh we have a overhead system a filling system that can run a 2 and a half inch hose um so we just hook that to a truck so just kind of continuously feeling while we so we're going to look at that billing ourselves for water that we put in a fire truck yeah it's not bu in the sewer which is obviously the main expensive getting rid of water so the capital outlay when you talk about buildings um like those doors or whatever that's part of that four grand or whatever but then Lenny's group actually will be doing that work it's not an expectation of this by your department right well yeah and um what we would have to do we would have to replacing doors and kind of doing that kind of stuff we think that's a little bit out of the L scope that we' been cont but I mean it's not literally else yours right yeah yeah that's not part of our our description I guess yeah okay more questions for Ben anything all right thank you thank you guys enjoy the rest of your evening so next up is the Planning Commission uh report for resolution 2024 39 fight for something LLC c yeah so this is free straight bird it's jackstone Place old place um on the second and third floor there's space there that they are that's already always in there um that could be used for um shortterm or long-term rental and Mitch wants to actually do that um where he is that's un allowed use um of course has come here to ask us about that but he is doing that and uh what we did at our last uh council meeting you'll recall is we uh made a con contract with him for the property adjacent on the on the south side of this building there um that also Jack had the same deal with us as does these Bay have um so with that uh he actually does have the parking that he needs in order to I mean it's tight but he can it's it's possible to to put in on a enough cars in there um a stipulation that we put in this is that you know we'll give the conditional use um so long as that um property remains or that um agreement remains in for with us so that he has a space for people to to park who might be occupying those that's kind of sum of that just for Clarity of anybody who might be watching the special permission is required for the residential use the long-term residential use person in theum the short-term vacation of State use is actually just allowed okay you like to make a motion for resolution 2024 39 I'll make that motion to approve okay second all right any further questions or comments at all all right um all in favor of resolution 2024 39 right that it passes just wanted to chime in and say thanks guys this is Mitch tuning in online so thank you thanks Mitch all right and with that we'll move on to the cony real estate fund the heights the tax [Music] abatement okay CR you so that I noticed in the packet there's an outdated TI or t run that you see I'm not sure it's attached to Theo it might have been I don't know if sent it but there's a okay did not the memo is fine it's the attached analysis yeah it's not very different but I'm just sending an updated one to Patrick um we've had three different versions so I'm not surprised that it's it's easy after you're looking enough Le to probably mix them up but I'll send that to just a moment so you can look at the same number um uh I guess I'll start off just saying uh hello again uh you are all familiar with I project this has been in a conversation for year uh and back in Council I think 14th Council Valentine's Day that's right my wife reminded me because I was a council uh and uh we uh talked about this uh and the council sort of gave what we would call maybe a motion of support to the project uh and that was in advance of the ITR agreement or me Grant award that we received so the abatement was a request to use his local match so we could apply for that Grant my Triple R the county did the same thing and so since then uh of course we received the it R Grant award it was a little less than we applied for but still $630,000 bless you and the H the H is bringing actually the next meeting on Wednesday we have our development agreement going forward uh for the development team um this is sort of the last public Domino so to speak is the tax bement piece and so I've been working with Mike and and James Yori uh ERS and a attorney and all the other entities um to try to button this up and uh get the information squared it's quite a process to figure out um I'll speak for the it here my job is to provide just enough to make the project work and not more than the project needs and so that involves me telling Gary no sometimes or pushing back and working with ERS to figure out what that that line is so we've worked really hard in the last few months particularly on this to figure out a what we think is a really reasonable requested situation and so we thought at Mike's sort of suggestion and we're doing the same thing next week with the County Board because tax abatements is new for most people and it's been a a little bit since we talked about it last time there's a new counselor since we talked about last time uh and so we wanted to make sure we had some time to just answer some questions tell you what where we landed what the request is going to be on the 25th um and yeah answer any questions you might have so like I don't know if it's any where you want to start particular what you were thinking um at the end first of tonight which is the one thing we're going to ask you to do is set a public hearing for your next meeting which is a requirement to actually consider tax evav so that's what we'll ask you today to do and then otherwise there's a difference now from February that there's a wealth of information about this project that is in the packet for you to look at and I think that's really what we want to accomplish tonight is educate you about all the things we know now about the project and put the context on the ask before you have to consider it just sure and for example um most of our cost estimates back then were really estimates since then we've we've upped the budget of this project by over a half a million dollars as we've HED in on on those things we're still not final but if it goes over that we've got some solutions still to be able to to pull it off but um without that Clarity if um where we were with ERS on this process ERS trying to make a recommendation of what would be helpful for the project uh say their hands were tied also because there's a lot of conjecture about the various elements and we had been able over seven months now eight months we've been able to figure out a lot of those pieces Ellers took it all into their little grinder and and uh out comes a new recommendation which the developer supports um um this meets our needs for the as as Jason says the last hole we have to fill on the project um as far as the public side goes and the rest is just slogging it out we we'll be just slogging it out with our subcontractors and vendors to get the thing built and all the other pieces are are are largely in place yeah Gary maybe thank you maybe what would be helpful for counselers to just work through is you can and the memo you received which is a bunch of numbers uh and the sources using of course the 's memo yes I'm sorry there are two memos correct the ERS memo there's numbers in in Gary's memo as well but the ERS memo of course this is what the H you know we're our contract is for dollars and the city has one the county has everybody has one apparently C can Bel um which is actually really useful because we can kind of speak the same language and make sure we're on the same page um the project costs right now projections based on the most recent that you can have without getting final numbers is 8.6 million little over um that uh I just think it's helpful Gary were talking about this earlier this week the the value that county assessor we just got that so for when you do tax abatement or Tiff you want the county assessor to say we think it's going to be worth X when it's done like that's the value um they are valuing at the 6.1 million based on the rents and the revenue so my point is there's an obvious gap between the value and what it's costing to build and that's why the H ITR that's why abatement is being asked for because it's not according to the you know the county and according to ERS it's not worth what it cost to build unless there's that coming in with assistance so one thing that's changed a lot that's been a kind of a head jerker for me in the last three years we used to do projects with 20% down for Equity like 2025 depending on what it was this is like 40% down Equity um so the bank is rning I don't 55 60% of the project costs well maybe half in this case between 40 they're two different banks one's 47% one's 51% what like what they're willing to L what they're willing to lend so my point is this is a pro this is a problem across the development space right now period And this is a result of um rates and costs going up Etc and not just rates by the way banks are just a less Li wood uh and they're a little tighter on their lending so all of that's to say we're just showing like we in the past we had to figure out how to get 20% in equity for a project because a bank would absorb more risk they're not doing that um and it's not just this project is every project we're working on in my colleagues across the state so the Gap just got harder so that's why we've got you know over two million that 2.4 million that Equity team has brought together and then the resources that the iner has helped gner and again the tax abatement we talked about in uh February uh the Ci's version like the amount that was listed that we talked about was up to 15 years with a cap of 375,000 that was the limit as you see in the other memo here we're fortunately through all the fine-tuning we're bringing that down so it's uh on the last page of that Lo last page yeah um it says future value gross payments 293 9777 is the anticipated Mark so my point is we did that intentionally because we just didn't have enough fine details at the time and we always would rather go down so in both the city and county cases we're proposing and requesting less than the amount that up to am that was approved in war because again our job 's job is to try to provide what's needed to make it work not more than need to make it um there's people often get have questions about that there's two columns on that page the present value future value we can talk about that that's financing situation I don't want to go too deep in the weeds if you don't it's not relevant important but if is there anything about this particular situation you have questions about i' be happy to T it um really not questions but did you before have it look like now you've built in that we can take some of the tax immediately you're not taking 100 100% which I don't recall that being part of the earlier conversation so this is where I make developers not happy um and we negotiate things like this out the instead of 100% of that increase they're receiving 80 so immediately the city would be getting tax revenue from the project that 20% of that Revenue okay um the other thing that we negotiated that they agreed to and frankly you can ask ERS that developers don't like lookback Clauses period for obvious reasons um but we worked out one that they are agreeing to insert in the agreement which it what it means is after stabilization of the project which is usually between year two and three stabilization is a fancy for saying it's been leased up for about 90% for a year like it's stabilized we're not still trying to get the initial rent up after that's occurred they do what's called a look back where they say okay you've leased up what are the rents you're actually getting instead of what you projected because those aren't always the same thing and if you're getting better than you expected starting in year nine of this abatement we're reducing your amount to what you actually would need to make it work so there's a sort of loop back check in now we that that's interest rates as well right correct yep so in other words if anything whatever the m whatever the metric is in the you know they have to show the full perform on rentables and when we like Ellers we put consult if it's Ellers whoever the city wants to engage or the county wants to engage but let's just pretend still ERS they will go and do a thorough reanalysis and say okay this is what you actually the income you actually received do you need the abatement as we described originally or do we need to reduce that to make it more reasonable yes so there's a sort of look back safety clause on top of the 20% the city and county will continue to get uh of the increase so obviously right now I think it generated something like $3,000 a year in taxes give or take um yeah maybe less uh this well I think it's like 13,000 additionally something yeah my memo outlines that the difference is about an increase of about 13,000 for city and county and you are correct mad mayor that it was um it was 90% before and now it's 80% so and if the look back Clause to be clear I will be blown away um if if they're hitting above the revenue that they're supposed to hit based on the projections based on rents um right now it's I just say that there's some there's definite wiggle room between where they're projecting to get and that cap and this is all recommendation by like ell's industry standard what's reasonable in these types of projects um more likely that you'd get it in low interest rate it's possible yeah in that case yeah so there again there are different mechanisms that could do it the other thing is if the taxes um so there are basically two primary things that will increase the taxes one is local tax rate city or county and then the other one's valuation so the valuation is based on the income so in other words it's all tied together if if it's worth 8 million in three years it's because the county assessor saw that the income is way more than they expected and so that will impact the taxes which means the will last less time because they'll pay that minimum number that 293 off faster that makes sense I know it's complicated but yeah right any other questions mik M you're formulating one I was just trying to think so you said so there's the stabilization then you mentioned year nine cor yeah so the agreement that we reached is um and again obviously other supports is premieres well basically two Simplicity sake years one through eight okay A B will be 80% will be provided the look back period says if it looks like based on projections after that and I believe that the developers not planning on taking a developer fee until year n year n after that so they're not the team's not actually making any development fee or you know money off of doing this project was is I can tell you very unusual it's very it's common now to see what's called a deferred fee where they'll take half of it up front and then they'll wait for a while to pay out the rest they're paying out I think $50,000 to one of the partners and the rest is waiting for eight years so I just and this is not lip service this is truly more about impacting from local investors than it is about the dollar amount because the people that I just people are willing to do that people are willing to spend two and a half years doing a project and not making money for eight years it's been my experience anyway it kind of makesense yeah yeah and I understand why I don't blame them um so yes there will be eight years of abatement at 80% but anything after that is subject to that look back Clause whether not look back doesn't kick out correct that was the minimum amount that the projection we made in year yeah so what you want to do is you want to see because the reality is like you'll know by your stabilization and the terms define what that is by that point you'll know like oh is going is it performing better or worse or about what was expected okay so you do that sort of look back period to capture it and then say okay starting in year nine 9 to 15 maybe you need half of what you were going to get or maybe you need the full amount it just depends on what the revenue says and it's actually good for us to kind of know early if we're going you know what level of abatement we'll get in those outlying years so um because uncertainty there are enough other things that are happening that are uncertain so having having that either having it or not having it but the knowledge is is really helpful to us yeah so that was one of the conditions that 's put in there that we found very very helpful [Music] y so then really our next upep is is this going to be a special meeting or is this just part of our that's your regular meeting you'll hold public hearing okay okay so the count has already held their public hearing they held in February and then they'll meet the 24th in advance of your 25th meeting okay so the goal here is of course if you know to get this to on agenda the county the 24th and then the 25th and then we know okay public approvals are done now they just have to build the same which fortunately I have to deal with there also yeah there're also timelines with um the I and and other money that we're providing um the the at ra grant for example uh the arpa money that we received from the county that has to be committed to the project by the end of the year that's the deadline that's the federal deadline so we are trying to be cognizant of that of course too which is part of the reason we're doing this now to make sure we have le other questions can I make a comment of course absolutely just want to discuss legal Logistics a little bit so is the intent then after the holding the public hearing on the 25th that you would adopt an abatement resolution at that same meeting yeah okay so in order to do that we actually have to have an abatement resolution that has all the terms and conditions that have been agreed upon and we also need an abatement agreement Y and so I have drafted an abatement agreement which I've given to Mike yes took what Jason had provided at some point earlier on and made changes to it which I think need to be included in the document yes ultimately I made it as a joint agreement with the county and the city signing the same thing because you're basically doing the same thing is that correct but we probably won't use the joint version this time but I think in long term our intent is to move that direction we haven't had enough time to talk to each other about it so there are very specific terms and conditions or changes that I made to that agreement that Jason provided that should be included in the agreement that the City of Grand marray adopts yes okay so just what we're going to do is take your workup and then include the terms and conditions that the H has negotiated with the developer and provide just present that to the council as these are the terms and conditions that we're recommending and that that's what the agreement's going to look like okay great thank you and Chris great point in the Count's doing the mirror of that from for the agreement that I sent in the same language sent to both parties because there's one there's one provision in particular that is important that I made as a change and it relates to the market value of the property and and any challenge to that market value of the property that that cannot happen during the abatement period so we want to make sure that that's part of any agreement that we have yeah okay that's all I've got thank you thank Chris so question though you had mentioned that we're GNA bring these agreements together at some point count when developers request assistance and it's the same request to the city and the county what we thought anyway was we ought to be able to do that together yeah maybe one agreement that we've all looked at and agreed to just we're not ready to do that now so to kick on their schedule we're going to set that aside for this this time um that I think that's also what we anticipated when you adopted your abatement policy which was one of the conditions that you're requiring for folks who want to ask for baitman is that they work with the HRA if they're asking for a batement for a housing project and that they work with the county if they're asking for assistance at all so in this case they're doing that I guess what I was driving towards is is there going to be a further agreement no no so these are actually all operate independently our tax bill will be Abad ver based on our agreement the counties will be Abad based on their agreement the H has their own agreement with their own terms for their assistance we did provide language and I think the county intends that I'm not sure the city but uh language to tie basically both of a agreements point to the H's development agreement saying hey we're all working together here for this project um and the and because the H has additional terms like no short-term rentals and you know rent caps on have like we have additional things we're building in yeah and so we thought it would be useful to all these entities are like Hey we're all doing this together separate but together um so kind of speaking the same language and that's just that was functionally like Mike said that was because the these entities just haven't had the bandwidth to figure out how to do one uniform agreement and so we just said for this time we'll make it work for the three different agreements would have that a separate one anyway our development agreement separate from the abatement piece we don't do abatement good with all of that any more questions or comments you need a motion to set a public hearing for next meeting at 6:30 here in the 25th does it have to be in this room we're going to be that oh good then I'll make that motion anyone like to second the motion for a hearing or tax abatement on the heights project close toight uh for September 25th city council meeting okay now second right any more further comments questions all right all in favor of the hearing or the heights tax abatement hi hi hi hi that it carries thank you counil if you think of any questions room please out thanks Jason welcome thank you more fun things is our Fourth Avenue Paving project that we had some conversation that Lenny provided to us and does anyone well I think what we need with this is a motion to approve the 300 Foot Repair with work done well being done by KT and it was of course their bid that would would be working any like to make a motion for that I would make a motion to approve the root Paving effort to 300 fo option the cost of $4,400 second for that second all right any further questions or comments from that all right all in favor all right that carries so now we can move on to the budget budget you've now had a chance to sit down with each of your department heads with departments that have property tax supported budgets and look at their line items we have what I still consider a very early draft budget here that you're looking at although now it's our second draft the original packet last week included a a levy of 1.2 just over 1 2 million and currently in the packet based on your conversations we're proposing a preliminary Levy of 1 million 152 63645 that's about 70 some th000 more than last year's 1, 79,000 you all know this but I'll just mention it again the preliminary Levy is an early step in our budgeting process it's a number that we cannot exceed we can however lower um and you know we do have intention to look at some of these issues that we discussed in the work session and with the hopes that that number can change uh we also talked about some things that you're trying to accomplish and and how you're going to use this money so I'm pleased to recommend this 6.75% per AR ly and we'll keep talking about this till December yeah and can I can you remind me so we're we're setting forth a preliminary budget why do we have to do that statutory requirement yeah be clear the whole thing is kind of messed up statutorily uh I we've been talking about budget internally for a while now right the end of the statutory requirement is that we hold a hearing that they used to call truth and Taxation I don't they still call that in December and so we'll be scheduling that hearing for your first meeting in December where we invite the public to come in and I don't know what because we're done in December you so we'll have our complete budget by that when yeah when will we have yes that we don't pass the the final ly that same meeting again statutorily we're not allowed to okay but we're really done thinking about it by then okay so it's misleading I believe to invite the public into a meeting in December and ask them to give you input on the budget it's really a continuous process and people are continually giving you input sure so everyone's always invited to talk to us about what they think we should be spending money on the truth and Taxation meeting is that set by Statute that the date that be done earlier well um it is just the process timeline is that it's done then the there's a range of dates that we have to have it within and it it doesn't make any sense um to do that frankly the idea of a public hearing to talk about imagine you know the budget at the line onm level isn't really very useful anyway it's a high level policy conversation with the public or it's a really individual conversation about one thing with with a member of the public so we'll do it because you know it's never a bad idea but it's just not I don't think it's very useful to the public to invite them in December to come talk about our budget I mean it's maybe useful for the following me yeah to know where people are at and if it's the same cast of character no I always like to see our local uh regulars in December it's a good time yes that all this information is available on our website all our packets are public all our meetings are open they're recorded they're archived they're watchable so that the public does have access to this information yeah I just one quick question do you have the resolution up on your screen right now oh it's not attached to here is it um no yes I do okay so look at Revenue okay and then looking at our sum where I see is that just a the 602 versus the 72 yeah that's a typo typo which one is the typo 602 is wrong 652 is right so the 1 million 152 is the right number and that's the sum of 652 and then the debt Levy of 500 so could be 702 on that one right which is what you have in your resolution the resolution says 65 the original one said 702 and we have modified it yeah the 602 is is uh if you look at the other spreadsheets that's included in the packet the one that has a little more detailed at the department level that number 652 is the sum of the right hand column uh less the debt Levy if I 00,000 oh I'm sorry I at allergic reaction so if I just look down here that's that's all those match except for this one yeah that's 652 he what's not making sense that's 652 652 doesn't make 602 or 702 that's all I'm asking it's neither then why do I have 602 and 702 on Revenue but they're different but they're 702 was the number that was in the original packet 602 is the number that's on that spring spr sheeet but not the other spreadsheet and it's a typo 652 is the right number okay that's it was the additional I just okay yeah oh okay so this gets never mind I just self-created that because I'm looking at my old packet thank you that's why I couldn't these up at all enough I saw years and that I was like where is he getting 652 all I want to know is this that we have 100 tyo but now I'm track okay good thank you I would make a motion to approve resolution 2024 D excuse me yeah- 40 the preliminary of 2025 ly second that all right any further comments or questions all right with that all in favor of the preliminary budget for 2025 i i i and with that we have a plinary budget and the end of our agenda items we can move on to council and staff reports bill would you like to go first I do not have anything to anything from the um anal AR Arrowhead Animal Rescue I think we'll have that on your next agenda so they're okay in the meantime well wait you can you can all right nope I don't have anything uh I missed Planning and Zoning um North house is having open house tomorrow night public should come and take a look at the new building it's pretty cool um tomorrow or next it's next Thursday next Thursday yeah that was in yeah are you still good for the 19th I'm gonna make sure I'm good for the make sure is I'm gonna be there okay all right okay uh and yeah so that's it HR was cancelled to tomorrow yeah tomorrow morning right um yeah a Parks report but we kind of covered revenues and what's going on to September um June was the one that kind of about revenues but uh September is uh so last so Mak get some ground there um let's see what else just completed radio waves there last weekend sept 18th is a park Employee Appreciation party um go Port I think revenues were up in August but we're approximately um down 6,000 for the year since last year but we have a good September going in right now so I think it might be again some there um that was weather they did right yeah well yeah well August made up ground but June was wet and like it affected the red park it also affected golfing actually I think part of the course you couldn't use it was somewh so weather kind of affects that um let's see what else I think we talked about start to weatherize the rec park on October 20th they [Music] do par no there's a a City Grand going to host a city tree inventory open house at the County Community Center log cabin on Thursday September 12 from 6 that's tomorrow the event will share information about the relief Grant project and conduct a Citywide tree inventory and develop an urban forestry management plan um if you want to have more information on what that's all about that's when that is um I think that's everything on the r Park and we had a meeting we had a pu meeting um where basically we went over some uh well we have a new hire and I think we talked about that that Warner will love to come visit you as well at a council meeting but he's traveling back and forth still for a couple more months so probably November okay and where's he get from just you bre working here three days a week until November no seral um the other thing I was on the agenda for pu was just a service line rules just to make uh people aware of um rules that pertain to hooks uh Public Utilities um when lines are on your in your own property on your own property we do have those rules posted on online we just can't issues um and then Neil is retiring at the end of the year yeah okay SC uh about it what we cover we haven't talked about race or anything like that that next next month okay planning we've done it with the Y are they having meetings well they switched to quarterly and they missed one because they somebody new that's right start up sure um let's see Craig hit the tree or that's important we had uh Ben and Mike and I were at the city county law enforcement and um County attorney does a criminal prosecutions we had that meeting last Friday got all the data and the info about stats of what services are well call kind of yeah levels and then sort of a very high level estimate from Molly I would say about Services provided from just to set the groundw so we can get that agreement updated and um did she did they give you any numbers or anything or really no okay um one interesting comment that Pat said is he would like to see a local or a city level police um department for like by way to say it again which I found rather interesting used to be one yeah seemed Nostalgia play yeah he liked the idea of the blue uniforms I thought maybe they could wear blue uniforms on Tuesdays he says they're actually not allowed to wear blue oh is it brown or white white we take white okay is that a county thing or it's a state rule about sharance yeah huh so okay that was interesting you did trying to think if there is any real excuse me standouts course they have the seasonality of every you know of everybody Molly made the point that all the action happens during the busy summer season and then it isn't until later winter that her office might in to prosecute some of the busyness um yeah I would one thing about you know how calls are coded and and dispatched is is very very complicated and you you can't just take you know the precinct or whatever and and look at the calls and say well this is all City responsible right I mean that was the initial hope early on was that we're just we look at this calls to be related to the city and then we got the spreadsheet which is like how many entries over years yeah I remember that and then deciding what was the area well but there's a level of subjectivity to how things are coded you know based on who's who's writing it down which deputies responding and how they you know so um it's not it was clear as mud so I mean there's as he said there's uh potential for some training opportunities to to tighten that up a bit but the software is used by multiple counties as well so it's accommodating other groups in larger group so that adds also to I believe why there's so many entry options and they're trying to meet federal reporting requirements like FBI reporting requirements so they're not going to be able to customize it to us to me the lack of clearity was helpful to understand this is not transactional we're not paying for responses to calls that what we're paying for is the availability of service and what the calls numbers help us understand is just what's going on one of the things the council has said multiple times talking about this is that they want more accountability and what they meant by that I believe was just this let's look at the numbers let's look at what sort of calls are happening keep us informed so it's not easy to do with that system but we at least have an idea of how to do it yeah think accountability is also just like what are issues are there issues we could be proactive about are there things happening or not happening like we think it's a big deal but it really isn't a big deal or if it was it I'd love to still know if the downtown business Community is comfortable with how everything's going for them do they feel like their businesses are safe or they people out on the street other customers I mean I don't know um so there is that oh that's tomorrow too the presentation from that survey we I think we talked about it last meeting it's tomorrow at noon it's an online that that gives a hint pardon me what was it it was it was administered by noran but yeah kind of a long name but it's more about people's perceptions about safety community so they're presenting that tomorrow at noon which you know could be helpful to if we just want to read about how how do how do the residents of this community feel about things yeah rural MN Community safy project yeah there's that and we have the data did we send it out to everybody I think James yeah so I mean I read through it you got the T of it but um anyways so do we have a timeline to meet again I don't believe we did schedule one I was thinking it would be a few weeks at least and I think it's kind of ball in their report because one of the issues we said we wanted to look at next time was help us understand what the price point is so what does it cost to have one Deputy of coverage or two deputies of coverage what do those look like and I think that'll be relatively easy for them because I know Pat has done that in the past but this was a year or two ago and so they just need to update well yeah because he was able to say like well yeah we're not really gonna be able to do everything because there's only so many of us but we'll still cover you there was still an underlying theme like we don't have the bodies we might we think we have somebody in the in the you know thinking out for that job but we're not ready for that until 26 or something like or what do you way so that helping us figure out what our options are for pricing so we can have a conversation about resources versus service level is next but we still have some terms to to figure out when it comes to okay if you're short staffed you can't just come say we're not going to patrol your area and and that our contract if we're paying for it there needs to be something a little bit different yeah which was that was and I guess that was the sort of funny conversation we had which was well we're going to be around we're just not going to be around as much and we haven't stopped paying on that we stop paying so and we wouldn't but I don't know if they I mean they even mentioned in the meeting somebody said they're glad they canceled that contract and I thought well you're still paying where's that money going it's a friendly conversation [Music] okay those are my um only meetings and then I just had questions on a couple things did you have stuff you wanted to I don't have any updates I planned on giving now okay um I noticed there was comment in the report that the staff's working on the signs for the liquor store can we see some of that or see where that's at when we have some designs yeah the we met on site to talk to a local sign maker about some options mainly to determine how heavy they would be and how we would attach them to the building while the structure is still accessible so that much we've sorted out all right does summ like who's who are we like utilizing for actual design work M where Al are we putting signs on the roof and on the side there's four spots on the liquor store building set aside for signs so all four corners all four faces of the two liquor store North wall so the Northwest Northeast corners and all four of those spots have approximately 4T X 10t of space some maybe more on the northwest if we wanted to and then they also have just electricity available for whatever type of lighting we want to do wir to okay so our our conversation now is not this is the sign we want to put up but it was a little bit what's the craziest idea in terms of heaviness that someone might realistically come up with in the next 60 years because Now's the Time to bolster the building for that but actually it's not I don't believe we're going to ever do that the signs that people are making now just the regular wall signs even some with relief they're not that heavy okay um I don't I know we brought it up but I don't think we actually notes but the tennis pickle ball Association wanted money for us I believe for Nets and Ben we went in the circular because it's really belongs to the county and then on top of it all it goes apparently goes through their um the community center's budget and they're out of course for the year which isn't a huge deal because it's almost tenis season but I'm just wondering I'd like to have an agenda item so we could get a process on this as opposed to just them pinging us back and forth whoever to go you know we it doesn't happen every year but every once in a while they have something going on and then they come and ask the s money and kind of nice do we ever contribute to did we ever did we get a request like well yeah we did but he said I'm not coming to your meeting unless you're willing to tell me if you're gonna give us money so we've been sitting here yeah that's not how it works unfortunately I would say you get nothing can't show up so I first went I I looped him back to Dave Mills with the the because it really is the Count's tennis courts right but in the past we've certainly contributed we've also asked them to go find grant money first this isn't a large request but I just like to make sure we kind of have a process since it really is the counties do we ever like just give money the skateboard park or the skating rank or any of those other little side items I it's very uncommon that they need money yeah the only time we've given money tennis is when they've resurfaced courts and it's a $200,000 project for money and that's probably happened three times now okay it's in 23 years that I've been here so it's not that often that they ask this request looked more like just equipment so not the sort of thing that is the same that we've supported in the past it's a yeah it's not the dollar mod it's just can you have a process this is all I would like to figure out well if we were looking for a process I'd say then don't have a process to take these types of requests because there will be no end to them and so we've gone down this path before too like do we need a process to have everybody come and ask us for money and it's not really how we want to I don't think how you want to do things I in it more because it's a County facility yeah so that the process would be go ask the county and then if there's anything within the county and us we want to do so the county has been asked and they said they don't have money right now and so what you're looking for is there a follow-up conversation between the city and the county or what you think does the county ask us on their back because I think when we were having this conversation before you said we would actually PL the money at the county if we were going to give money to support this that's what I'd recommend is that we give it to the county for something that the County's going to buy and the County's going to own and be responsible for yeah that's kind of where so maybe another time but um the other piece is the um as Mike knows the framework for the bear of the bear and the Voyager if you haven't noticed is back in place um with the sign to be back up in a couple weeks right about the one on the left side yeah yeah is there now framework not the sign framework oh I was going to say I just walked by it and going H it's gone so now it's back it's actually been gone for a long yeah no I know but I see the big cedar trees there too so you're gonna have to maybe look at some pruning there before you put I think they've done quite a bit of pruning okay but to me it's just enough to put the sign in right there's still some visibility work that we need to think about and then maybe just a little more clearance than we're comfortable so to me it's not trees are these our trees yeah okayer the be on tomorrow's agenda there you go is we just redid those signs and the Bear Tree Side got ruined because the cedar is going to ruin the paint it's going to ruin it every single time so if Cedar doesn't get out of the way we're going to be spending money again on this and unfortunately all those trees were just left and no one paid any attention and now they've GR big and the whole visibility of that side is gone and I know that'll be temperamental but it needs some serious looking at and maybe it needs some replanning of some items but to spend money to put that up and leave that cedar up for perfect perfect job for the tree board well they doing job for the parks department or the utilities but in terms of like about what would go in it place if we were going to do a longterm plan but in the short term yeah okay let's get the sign in place and let's make sure people can see it and let's make sure it's not going to one I I'll look at it tonight I just think I think there's more than one tree in there there's a number of them yeah right the other side not So Much Anymore yeah we got a little help on that onee went down the pine Tre us in front of this side remember when I was a kid car went down something oh somebody let the brakes go on a car I kind of know who did that I kind of know statute of limitations is yeah it was many years ago which except a tree someone's bumper um that was the other thing I noticed up on the top of the pillar for the Voyager a big hunk fell and somebody placed it down on the ground right off the street did you guys have a chance to go didn't we have a chance to look yet so we might have to be looking at some of that stuff too pie and Bear tree the bear of the Bear Tree Park I wonder if we don't need to look at that over time is is the shape and the whole Imaging just wearing away like when you take a closeup photo which I did for other reasons and realized it's really Park boards had that conversation recently this year about the Bear tree statue and what to do with it oh how can it be refurbished or if they want to or if you want to yeah yeah is it cement is it got some kind of coating on it I don't think so doesn't look like it did it's gone now I don't know I mean did it lovely orange lyan growing on it that part doesn't bug me but I can tell the details are fading and it's like a zero I don't know what that involves a zer to kind of restore some of that not eventually just but that or I don't know if that's the CC no wouldn't be a terrible thing to ask him to think about it maybe he asks um tomorrow our HR committee is meeting um and I've going to ask which I haven't but I'll say it right now that we're going to ask Rina to come next me to give a report of all what she's been busy doing and what's what our needs are what where we're at so she'll do that on the 25th of September that's all I have Miss so that said Thank You Tris thanks thanks everyone have a good night y