##VIDEO ID:q9c3YMs2pd8## is here thank you everyone for being here on timeing myself amazing marles and we're all here so we'll go right to our consent agenda sorry um would entertain a motion to improve the consent I will move I will second move in a second all those in favor assets to the Well that took no time at all did you get that note to Okay so resulting from all of our work on uh safety response still um we are going to see Glenn Sanders from the Department of Homeland Security cyber security and infrastructure Security Agency also known as sisa he's going to be on site on October 3 and 4 um he's part of the libraryies staff training day and he's also going to be conducting a vulnerability assessment of our building which means he's going to walk around and scope it out inside and out and think about what recommendations he might have in terms of amplifying or increasing or improving security um simultaneously with this I'm working with BTR Architects to discuss several you know um not the greatest workflow situations up here but also the staff um desire to have an extra uh emergency exit installed preferably we are pointing at that location but um when you're pointing at that location at the window there yeah near the kids area and so that would serve um any staff person at this desk being able to get out it would benefit our Littles being able to get out it would also benefit the fact that we um cram a lot of people right here in into this space when we're doing our programming in the library the nearest exit is back here many people don't know that but this would be visible uh but there are challenges and risks involved in putting a door if we're looking at this from a um a threat perspective most likely we're going to be dealing with someone coming in the front door and we're sending everyone right back out to it so we are talking with all these agencies trying to get the best um advice on how to have a a productive conversation about the changes that we could make for security and safety in the library and making improvements shortterm and long term so Glenn uh so the uh BTR Architects has supplied back two drawings that we can use as discussion um they have two concepts that they're showing us in drawings and right now um I'm waiting for sisa to provide their feedback so I can put them together in one p package and really come forward to the board with a conversation around um something put together something integrated um rather than piece by piece so you can look forward to that um in terms of our building on September 2nd we had Superior Cleaning come and do half of our upholstery they did all of our rolling chairs and I'm going to have Mark back in October on the 14th uh he and I will be here and he'll be working on the larger pieces of furniture the stationary items okay we have installed a door between the staff work room and the front you can't see it because it's completely open and the hardware on it has not completed coming in as well as I'm not sure we selected the right hardware and so I'm in conversation with a few different people on that including sisa and the ongoing conversations of the boilers I have a new error code um it's our buddy e14 who lets us know that there's a low voltage issue so I am working with a heating Plumbing person in the community they uh spoke with the manufacturer who believes it's probably a moisture problem inside the cabinet but but to be continued on that as well um this may be redundant of course but um at our last meeting we talked about Library technology and the computers not being able to take on the Windows 11 updates and that I was already planning to have sunu technology on site to evaluate basically give us a comprehensive replacement strategy for all of our technology and we got really great news um we've done our job on a rolling basis of updating and replacing technology in the library um and I'm really proud to have been a part of almost all of it so from our technology Bay over here with our Wi-Fi printer and our larger all-in-one printer to the new fax machine that we've added earlier this year you'll re recall that we replaced the switches and updated our uh Cloud technology that counts Wi-Fi statistics for us and um behind you on the ceiling here is one of our Wi-Fi pods see David this is why we have to have meetings in the library because I can do this everybody look it's right there it's manifest so um yeah so we've done uh Replacements on those and placed them in places also where the signal is better able to be conducted outside of the building for 24/7 access to anyone who so desires um so we're back to the computers and it is uh generally recommended that computers be considered for replacement every five years and our computers are five to six years old so we're on schedule as far as that goes um I can't remember if I mentioned there's a possibility that we could do an um a parts update or some kind of tweak in half of the computers because we did install them on a rolling basis so we have different different models um there may be some that can be um pushed off set back a little bit also Jeremy wanted me to know that it's it's not an imminent need like we have time to think about this we have a little time to plan but it definitely is the next thing that needs to happen um and then along with that it's not so just so we're clear it's not just the computers that would be upgraded I would also be um replacing batteries on the battery backups and getting um scanners replaced it's their time as well Mandy can you remind me like how like approximately how many are are able to like be goosed along a little bit and how many probably need to get replac sooner let's just look at half so um it really depends on the strategy I use going forward but for example the computers were um uh first before staff so staff are a little bit or how is it might be backwards staff might have been replaced first followed by the public and so it's that kind of thing um where we would be replacing the computers for an entire work first and getting comfortable and then I had some conversation with Jeremy about um we're not currently using an antivirus software probably should be um he agreed with that and we're probably going to I mean he has ideas about what we could use and then um I I have a data retention uh question mark or desire that um I believe we're supposed to have our computers backed up here and offsite and we're not doing off site but if we do look at some of the cloud technology that um David was maybe talking about we do look at some of that um we can reroute our information so that our computers are backing up to our Nas boxes whatever those things are it's like a little computer box thing that remembers everything um we're backing it up there locally already but we're going to Route it more efficiently and then that would be backed up in the cloud and that would create our off-site backup for staff computers um that's the report do you have questions for yeah thank you um so um I don't want to skimp on staff computers I think we should go all in on staff computers um as far as like the public use computers like I feel like um we can so just me shopping for Dell All-in-One computer it's like 1,600 bucks and so if we're going to replace 17 computers and it was roughly like 35 ,000 it seems like that's maybe a little steep for what we need but maybe I'm not understanding the whole back um the whole the whole spread of of so it was my original estimate was about 25,000 I think was in the last board packet and then it through our discussion it's like oh but we might need to do um we might we're going to need a consultant we're going to need um gotcha there were there were some other things that so it's not just the computer it's not just the hardware okay MH um 35,000 might also because we were also talking more about like being more experimental and getting the animal that can do all the things and you know technology so that's probably there's a range here 25 to 35 yeah and it was just my quick math just like wait a minute is that what they really cost these days and I was like actually but still yeah no I think that's a good range can you get by with monitors and things that you already have or do you have to replace those one oh yeah that's right yeah and one of the models I'm looking at for the staff computers with Jeremy is uh the it's got a like a mini box Monitor and keyboard and then if Parts go wrong it's easier to replace the parts but perhaps so we're we're discussing you know perhaps on the public end we may go all in one again it just really tidens up the Spacek yeah Y and there may be software that needs to be either subscribed to updated whatever and that is not cheap we're hoping that the um Windows Office subscriptions the licenses can be rolled over which is very exciting yeah yeah and the security that locks the computers down that's just going to migrate right over good yeah um all right and there's nothing more with the report we can go on to the old business for had a few questions for me last time I'm just coming back with the information uh Nancy you had asked about the security alarm system need having a maintenance schedule or something great bigs alarm is recommending an annual inspection to protect the investment okay um the lobby doors replacement strategies so our um building and streets department manager recommended that he sees these aluminum doors tiring out after about 5 years and that it would behoove us to plan ahead for door replacement it's not cheap and when I spoke with Northern Door and Hardware they assessed those doors and determined that actually our doors right now are in really good condition and that uh practical affordable or cost-effective I suppose maintenance strategy would actually be to replace each part as they break off um I did reorder sweeps for the bottom of the door which blocks debris from coming in and then he talked to me step by step what's likely to fail on the door this piece then that piece in here is what we could Supply um if we were to stay with this vendor Northern door is a steel door manufacturing company and we have aluminum doors so if we want new doors we got to talk to somebody else but if we want the parts they're happy to keep coming up they've got parts for our doors yeah that's the summary on that sweet okay um I just went through all of the technology infrastructure valuation and upgrade strategy um the the thing I would add is that I had thought my time with Jeremy would include him right like telling me what the price of the cost of the value of our technology suite and he did not do that uh so in order for us to have an idea of how how much it would cost in a worst case scenario with everything dying at once like staff are going to have to provide that for you all right anything more from the uh for the upgrading of the the rest of the heating cooling systems it says we have about a third done do we have a timeline on that are again is this going to be done over a couple years or do you want it to be done by the end of next summer I have to ask you that question what what would the board like to see happen I saw there was that that's what I was trying to remember there was the you know replacing the two boilers with the one boiler there's third doing another third as well third doing another third as well a third boiler yeah a third heat pump third yeah for a third yeah and what was the uh thing with the humidity you're saying that yeah I I feel that this Happ happened after we um excavated so many ews in my head right now but um I think it happened when we excavated and redid our back side of our building we reinsulated the whole thing and we took our everything down to the footings and did some work okay this was to prevent flooding in the building and also to better insulate the building on the hillside and I find that there's more moisture in the air since that happened I I'm not sure why you know I don't I'm not the scientist I just know that it's been moist you can actually smell it so um I've been running the air source heat pumps uh they do have a dehumidified function and I wasn't finding that that dehumid level was coming down in the back room where the heat pumps are near so um I do have questions for our contractor and um yeah I just I would expect a little little better performance on that is there a St this is maybe a crazy question but is there a standard humidity level more or less for libraries do you know when we flooded the extraction Wizards said you really don't want it to go above 65 70 that's when things start getting ruined yeah your books on mil do and yeah so I try to keep it at um like 60 or below if if I notice it's at 60 I think that's how we got to solve the problem Oh PS uh I purchased a standalone dehy and that's what we're using in the back I empty it every day w wow okay yeah do we have a do we have a floor drain back there no okay do we do we need to consider and I'm not a mechanical engineer but are there systems that in the overall system include dehumidifiers and do we need to consider one rather than having a little you know Standalone de in this corner and one over there yeah and you heat the building it'll it'll help dehumidify yeah that's true so you know half of the year you're heating the building at least half of year yeah that helps with humidity yeah and air conditioners too right they they take it out and yes um we have used air conditioning a little bit this year but not like in past years it's been comfortable we cut everything off right now yeah so out here it's the humidity is okay it's just in that back there yeah yeah especially in the STA I noticed it and did you say the Standalone dehumidifier brings it to a below 60% yeah and it's just a household thing so isn't going to take much then yeah but it but it needs to the okay so but the air source heat pumps aren't doing it by themselves so I adding this one unit worked but it needs to be constantly emptied and it's a smaller volume yeah you know it's not like this huge one here I bet you when all when we're three for three with the air source heat pumps then it can keep up with it but if you're just having a third of your power trying to compensate for all of it I just don't think it'll be able to if that's suspect that but maybe the yeah and then like there's no I see vents like is there an air exchanger uh your question like I think there are there are very different there are different types of equipment that do air Exchange change but I don't know cuz I know like we have a piece of equipment that I think takes cold air and warms it up and puts I mean air source heat pumps also do that right okay okay yeah yeah there's something above the door in the back office I suddenly I'm forgetting what it is okay it does sound like an airf flow issue like we insulated better and now Seeking Air in and out yeah or yeah I don't yeah I ask about get into the Weeds on this is there a sink in that room or in the lunch not in the okay well I thought with the lunchroom there might be a sink and then you could just take the tube because most ofers have a tube that you can just put it we can connect that into the somehow so that you don't have to be connected yeah if if the board wants to go ahead with that second third of the air source heat pump project that might be someone to talk with about this issue and they'll be able to better guide us I think yeah yeah and I think that is the the question of board so and the board so just to to stay with you ano yeah when we first brought the air source heat pump thing to the board with Shane I'm going to point to this empty chair and pretend he's sitting in it right Shane steal um our sustainability cour coordinator um he just gave us different options and the board at that time chose we'd really like to move forward on this let's try a sample let's do oneir at a time see what that does for us and then decide whether we want to move forward so if you say move I'll call Twin ports I think is there as the company we're with and um Shane and let them know we're ready so do you want one more third or do you want to do the project I think we should do the project what the remind me what the full project is because obviously we can't replace everything with heat pumps we need to keep right a boiler yeah I think it's a I think it's a um you just add the heat pumps it's just do we want to add another third or do we want to go for the the remaining two thirds um so if you look at the walls here the mini splits that are here are old style and they have the liquid inside that you can't have anymore the antifreeze or whatever it's called Don't Laugh answer question what's it called yeah so yes be free on inside you're not you're not able to replace so um the Mini Splits the um air source heat pumps they just replace what's here and so we have one two and there's a third one here and the equipment that's running or managing that is right in between here and then in the back of the library we do have a broken mini split that's not working anymore on this wall and then there's another mini split back there did I do that right oh there's three in this room okay these three get serviced here and then there's um this guy that guy and those get serviced over here so what he would do is take those out reuse the the piping as long as he can he was able to last time and then put in the new unit and so we would be replacing that and this and to to complete the project and the propane stays because the air source heat pumps can't do the hold yeah well and kind of nice to have two boilers right now because one is not happy and the other one says I'll try that's good cooperate like that yeah well then I guess that's to us um I would put for it that we consider doing the 2/3 yes finish off the project to to you all it would be about $40,000 to finish the project we can use the um it wouldn't be out to operational it just the Hazel Matthew or whatever um yeah building fund yes too many things for I think I gave a number last meaning that it would be that you're at about the 300,000 Mark just under so there's money yeah know it's not going to get any less expensive exactly right and if we can capitalize on savings that the air source e pump is supposed to provide you know if we finish that project the sooner we do hopefully more we can save well I'm gonna have that as a a motion might we take a all right and second conversation did you so do we feel like that's more important than replacing the computers or that's something we can do both I think considering fun level that we could do both yes any more discussion question um as far as the computers are concerned um well heck as far as any and all of it are concerned we should really incorporate these costs into our budget as a capital Improvement you know yeah um cycle or plan or whatever so um right now we have the money in like the 2115 right but that's one time money and and it's appropriate to use it for for this but I think it's um also appropriate to to try to integrate these costs right yeah we're gonna hopefully it'll be a while but or every five years probably for the computers right Compu and then for yeah these hopefully it is for Apocalypse is that wi okay good so we'll be good hopefully we'll see um all right well um how do you how does that sit with you you were wondering yeah no that's I just want to make sure that we're thinking about both things and then also the other thing we had talked about was allocating program spending out of that same fund so that would be yeah three significant making that part of the but budget in 25 yeah okay so we'll do the the one just talking about the 2/3 in us right now um all those in favor of that portion did we have a second on that though I seconded okay and so what's the motion just to compl the motion was to pay for the or complete the 2/3 so whatever that I mean you gave us a number y whatever that is then do we have another motion anybody should do we need a motion for that for the computer part or is that just going to take another step forward at this point I think you're at the point of just saying like yeah I was gonna say I don't know what is needed right now or what yeah what are you looking to spend now or we have things planned now or we don't even have a number on right yeah it was just kind of us saying 35,000 or seems like a fair number goe that do we need a motion for that I'm just trying to think it through probably if we want to say it's not in the not a regular budget item then yeah okay yep and if we want to say like no more than or and or maybe we want to talk more about it you know and more information comes forth but maybe I don't want to hold you up Amanda is what I'm is what I'm so maybe we can say that we could say 35 it's going up and shooting above then we can have further conversation that makes sense to exceed yeah I'll make a motion to um authorize Amanda our library director to um spend uh up to $335,000 in updating our it um resources resources thank you I was going to say pallet or a second right motion and a second all those in favor okay passes what's our third thing we had one more program programs oh yeah getting that well paying it and then getting that it was 15 156 so I would move that we allocate $15,600 for programs in the hopes that that can be backed off by Grant support but at least we're committing that so that the library can plan programming appropriately second any discussion would you repeat the motion that allocate 15 ,600 for program spending do we need to say on a one time basis no no okay with that close discussion all those in favor pass anything more the trustees have more than like to spend on so many good projects but I feel like that those yeah just going down the list we have um the Dropbox I don't know if there's a conclusion there um but I like the idea I don't think I don't know anything but I don't think we need to replace it I think we I would say no right paint that you know it feels like painted I was actually thinking you know maybe you know having the school like pick a grade then every year that grade comes down and paints it yeah when whenever like spring or fall whenever it makes or it could be an art project whatever yeah something like in any event not something we expand on and maybe maybe a good way to do that is ask our director to um reach out to yeah me the hor or art instructor at the school and just say here do something and it's it's another way of getting kids to the library four schools what thank there's only I think one art instructor so the other schools certainly I think should and could be included or have a have a go at it too but as far as yeah thanks that's helpful yeah and then um oh I'm still a little baffled about the Rotunda I just you know I was out there just as before I came in pulling on it and kicking at it and um I just don't understand what is wonder why I see the crack I see the crack and and like yes we can do tuck pointing but I just don't understand it coming off like I why is it doing that or is it's glued right now the ones that came up so we're good for the time being it's just such a but you know glue isn't the way to do that right right just got to get those little things that you know the guy used to oh right yeah super good super good um and then the boiler so you gave that update with the aod and then to be determined there if there's more that needs to happen or hopefully with the put in more of the heat bumps that will help take some stress for sure yeah I would hope so too um has there been any any more discussion about the website to like I'm I guess maybe I'm a little out of the out of the scene with like subscription like a that 3600 annually yeah that struck me cuz I I don't know if that's worthwhile it maybe it is I don't know what's needed I guess yeah I guess that's where I was needing to get some more guidance to because I was looking at that number and it struck me as a little high because I think I've seen those usually reversed yeah where you're paying for the build and then you have flexibility to manage it yourself yeah so that's just my first look at one provider um is pro what no they're not actually local but what happened is they proactively reached out to me and said hey we wink wink we know about we know about the law that's changing in your area or whatever we're here to talk to you about our stuff talked is the arrowhead are the arrowhead folks looking at that in general for all of the arrowhead libraries every city does its own Library its own website okay Arrowhead has its a website that Services the region but we each maintain our own no I was thinking more an advisory for it members right yeah some guidance on the ADH some guidance and you know maybe there's even a provider that they would recommend or a couple of providers good to get another I mean we're we're part of that group we should have some kinds of benefits like that I and we're not the only ones no we're definitely not it's a good idea and duth is part of Arrowhead right so I'm just thinking I don't know the duth library but perhaps they have um I was going to say more resources or they know of more options is what I want to say yeah yeah and that would be good to get more more options obviously we have to do it so at some point we have to spend the money since it'll be an ongoing item yeah but I'm always a a little bit it's maybe a symptom of my personal laziness but if other people have done some research and they're willing to share it with me um I am always you know ready to um consider what they have found yeah the and the only other thing was that um Audio Visual and remember I sent you that link and it was I forget however much six which is nothing to sneeze that um I was at the Great Expectations um annual meeting and they had projector I think this is how it I wasn't I came late and blah blah blah but it looked like this box that just sat next to the wall and then shot it up the wall and I was like huh is that what that is like is that what's going on on here so there's no you know no bunny ears or anything happening you know but I don't know what that cost but I can find out what that was yeah yeah yeah yeah look I think that yeah look pretty [Music] slick I talked to Jeremy while he was here about our phone system because he does maintenance on the uh Panasonic system that we use and he's like what you guys still have that thing yes we do but and I don't have the details in front of me but the expense the tradeoff between upgrading to a voiceover Internet Protocol system and the one that we have is not worth it right now is kind of the summary it would look a lot like this website development thing where it's like you you're I'm taking my bill up this much but it isn't really changing the experience all that much all right anything more from trusty well great Shake all right all right we'll call that a JK thank you everyone I'm gonna run away quickly please excuse me all right