e e e whenever you're you might as well stand all right let's call the meeting door please rise pledge I the of the United States of America and to the for which stands one nation God indivisible withy and justice for all you call the role please commissioner green here commissioner Canfield here commissioner orine vice mayor Stanley here mayor Morgan here also pres and participating today is Town manager Greg Dunham assistant Town attorney tra aaro Chief Jones CFO Mark baster and myself thank you very much we've been presented with our minutes from the June 14 meeting are there any comments additions Corrections or motion to approve uh motion to approve the minutes from the last regular meeting second R commissioner green yes commissioner Canfield yes commissioner orwine yes vice mayor Stanley yes mayor Morgan yes any changes additions to the agenda I don't believe so thank you all right AR uh excuse me next meeting is uh August 99th at 9 9 A.M uh at September 13 will be a 4:00 meeting by the way because we have our um tentative budget adoption meeting at 5:01 pm on that dat uh there'll be a tentative budget meeting September 13 501 and our final budget meeting will be Tuesday September 24th at 501 for anyone who wishes to attend public comment anyone wish to speak this is like the old days all right Town manager let's go to the uh CIP yes thank you mayor um I do have a representative from the U from the contractor that's here today uh and I'm sorry I can't remember your name George and Tom okay uh and they can give you an update but what I can tell you is that they they can cannot be doing any work at this point in time uh because they uh are we are they are waiting to get a dewatering permit from South Florida Water Management District uh they did have a dewatering permit that uh they were able to use during the work that they have completed uh but that was uh dewatering to the uh to a pond on the little Club golf course and the little Club Golf Course said that they uh would not like for them to do that anymore and uh and so they need to get a dewatering permit that allows them to uh put the water into the Intercoastal Waterway I think they were aware of that when the project started they can correct me if I'm wrong I was we had a meeting yesterday with our engineers and the contractors I was in part of it uh also working on the budget with Mr baster uh Anthony is here and can fill in any holes that uh uh I might have as to how that meeting went yesterday uh but I'll I'll let the contractors um say words to you and you can ask them any questions if I'm not mistaken and Anthony why don't you get up there uh during the meeting there there was some discussion about perhaps some work that could be done at other locations in town where we didn't expect any dewatering issues one of them is actually Bermuda Bermuda over here uh but I think you have an issue with that U well no the the issue is is that even the representative from Lo Lake agreed with me that even at that elevation they're still because of the sea level may be some water there but um they did some test holes and they didn't find any water um from when they did their to I was on vacation last week so I don't know what happened so um I'm going was there water or was there not on the test Hol there was water I need you to go to the microphone please yeah come on up morning um yes we did find water about F feet down from can we get your name oh sorry Thomas Weeks roadway construction um we did do a couple potholes um we did find water about 4 feet down from the existing ground um that was at roughly around high tide so our trench typically is down to about 4 feet um in previous uh areas where we did find water we do have to pump it out for this for the plans it says that they have to have a dry hole dry trench in order for us to lay down our material um so we do have to pump unfortunately over here we have no new infrastructure uh new drainage to pump into so therefore we can't pump out into the SES which will go into the existing drainage we can go out to the inter Coastal so we had to apply for a dewatering permit from s FL Water Management right now the plan has uh the plan the watering plan has been completed we sent it over to the CI um for their review and their blessing and then it'll be submitted to South Florida we're anticipating it takes about three to four weeks for approval why didn't you get it before you started because initially we anticipated being able to pump out into the swailes um you know in other practices we've been able to install certain aspects of of the project in the wet unfortunately here we can't um so we did anticipate doing it that way previously is there a way to pump it into a tanker or something and then move it to where you need to to disperse it I mean to lose a month seems Seems like there might be some other Solutions um other than just waiting well even if we pump it into a tank it's still considered dewat and still requires us to pull a per and then that water would have to be displaced out from the tank into the existing drainage system which goes out to the inter Coastal and I I'd like to follow up on uh Mr Green's uh question I remember that you and I discussed that uh once before and so I don't completely understand so you you were you have a tanker that that you put the water in but anywhere you take that water then requires de watering permit wherever that might be can you sub that out to a company that has the permit and brings the truck well you they would still need to pull a permit well they'll have the permit they're a sub right but they still it's still so the job they have to get it right aren't compan job specific because they're going to ask hey where is that water coming from how long's it been since youve quit working and how much longer do you have it's been what about two weeks two weeks so about two more weeks you'll have the permit no no about three I think it's absolutely outrageous that you guys didn't pull this permit before you started the shop we moved the project down to old school because we wanted to get the water out we knew there was going to be water you found it on day one day one you found the water that's why we were trying to get this job done before the storm season in the wet area um I don't understand and I'm not persuaded by what you said that there was no reason for you not to pull a permit that would allow you to discharge either into tanks or into the int Coastal to rely on a country club to dump all this water seems I'm not going to use the word negligent but certainly ill advised but we're in a situation now where you just stopped work right I mean there nothing you can do is that what you're telling us well I mean we do there's a couple areas there's about two sticks of pipe on right to be completed and then there's a drainage box probably a couple sticks of pipe on old school that we looked at yesterday where we could possibly pump into the new drainage system which doesn't go out to an inter Coastal that'll be able to hold the water we install that then we can work on the Reconstruction of the road now if we do that there's still issues with shallow utility that were still waiting on an answer from the CI on how to proceed we provided different options um Unfortunately they haven't approved our price proposal yet for that but that is an option that we're looking at trying to do work while we wait for the dewatering permit and Mr Mayor that's some of the work that we were talking about remember going block by block and and addressing those issues as as we get to them so one other so one other question because you you seem to indicate we have the ability to pump into existing access in into the inter Coastal in certain areas there's no pumping system and and um uh you know soft piping that we can run to go from A to B right because you said if there was there was drainage areas that that existed today to the inter Coastal we could just do it where's the closest place where we could actually run something and pump water through that is is that I don't think that's what you no no so I mean was referring I think to existing underground right we can we we've obviously installed some drainage already on the project the plan is to to be able to pump into that exist system which is is not connected yet to the inter coal by doing that we don't have to worry about turbidity going out multiple testing our new drainage gets cleaned before it gets turned over to you guys anyway so we have to clean out all the boxes all the pipe um that has to be verified by obviously the CI so that's why our intent would be to pump into that system existing system which is not yet connected to the intercostal that's how we can try to continue working on right and on Old School while we get the dewater Improvement if uh no yeah does they don't know okay so if we've got to have a um so if we may or may not be able to pump into the existing system is a dewatering permit we're getting for old school for that location to pump out with the turbidity barrier and the testing is that it's for the entire project is it going to be for the entire project for the duration so I want to make sure we don't need three other perits as you all move down the down the way it's for the entire project for the entire duration do we have any confirmation from the engineer on that as far as is that you anticipate I don't know the ond watering program that they need the permit for the program that they're trying to put together I was trying to read most of it last night so so are they going so if we're dewat I mean we're at four feet on Bermuda yeah Bermuda is like 20 feet above the roof of my house and we're at fet yeah you can look down up there and look at the roof of my house and some of Gulf Stream and there's still water there Mr Stanley yeah so are we uh so we're going to run like a soft pipe let's say we're dewatering on um golf VI so are we going to run a soft pipe all the way down what the commissioner green said to this location down here um no there there's existing drainage that's out there so we just pump into the closest existing drainage and where that goes out to whatever that's where the barrier is that's where the well there' be tobidy barrier on every outfall okay at every finger yeah that's what the dewatering permit will will show a we have you know x amount of outfalls six seven outfalls yeah the uh turbidity there testing twice a day um at those locations and to verify that the turbidities under the required 29 Inu yeah so those will all be included in and water yeah then if our testing's high stop then we have to stop so we kind of factored that in okay they're supposed to do testing yeah got twice a day oh yeah we're used to we're used to South Florida water appearing sure we had that on another project okay so so where are we going from here I gotta say where so where we're at right now is you you've got to this this proposal to Baxter Woodman on on these these pipes that you want to finish up correct okay yeah we discussed that in the progress meeting yesterday I followed up with an email last night okay to Richard okay um so I'm just waiting on his his response and you're going to go ahead with the shallow um lines or whatever so so the issue we're having at least on right in Old School Is that there's a lot of exist utilities right that fall within the payment design of our subgrade the plans call for us to reclaim that material but if we reclaim it falls within the utilities utilities will get damaged we've already sent out notifications to those utilities we did our due diligence we called locates we exposed them we got uh dimensions on them uh distances from the top of the ground all those things fall within the payment design design that wasn't shown that isn't identified that there will be conflicts so what we proposed was to eliminate the reclaiming and add more lime rock that will allow us to go to the top of that existing utility and not have to damage it or go around it so that proposal was sent over to Baxter and and that's and that's the one that they're trying to see if we can possibly do on a street by Street BAS bis obviously we've only encountered this on two streets that we started working on hopefully other areas do not have it and we don't have to go that route but um that's one of the things that we can possibly do while we wait for the dewatering permit and that's what you and I were discussing with them this I think they should do that Mr Naro the the agreement that we have with this contractor does require them to obtain all necessary permits to complete the project yes it would be their responsibility and that's covered in our regular progress meetings okay ask one more question yes sure of course um I mean just trying not to lose three weeks here uh can you dig the trenches at three feet and so when you once you get the permit you go down the next foot you get the water and you pump it out so that I presume that's faster than starting at four fet I could be wrong I don't know how the equipment works but it doesn't I don't think it would benefit anything I think it would just make the resid M the specifications on the pl the design plan is three 3T and a half um from the base of the pipe to the top of the pipe it has to be 3 feet but they have to go below the three and a half to put a half a foot of bedding which is the Rock and it has to be dry when they get ready to do it to put the pipe on top of it so that way there's no other conflicts in surrounding the pipe itself so plan design calls for 3 and 1/2 ft from the bottom of the pipe 3T to the top of the pipe so even if they were to try to dig it as soon as they hit 2 and a half feet maybe even two feet in the core area they're already in water so they can't do anything they're at a stand still they're they're taking out slop is what they're taking out so okay so what we'll do is follow up with bter Woodman yeah so bter Woodman will determine what sort of work with the contractor they can do over the next three to four weeks and Baxter Woodman understands the uh the importance of this is sure okay thank you very much you're welcome uh ad hoc committee report go ahead and hand handle that thank you mayor so the atoc committee had its fifth meeting on June 21st the committee continued to discuss a number of potential code changes and identified an area of the core that would be appropriate for an overlay District which are the lots east of Polo drive and west of Gulfstream Road between old school on the North and G view on the south there was continued disc discussion about potential incentives to encourage single story homes and changes to the code that would either discourage two-story homes or impact mass and concerns such as reducing the percentage of square footage allowed on the second floor with a number of the committee members out of town this summer they are taking a little bit of a Hiatus for this month and August and will return to regular meetings in September uh continuing to make uh good progress so that's my report all right very good uh ARP meeting that meeting uh will be Tuesday July 30th uh that date has changed normally is a Thursday but it will be Tuesday July 30 at 8:30 a.m. for anyone who wishes to attend there is no August uh meeting a finance report Mr Dunham uh yes uh Mr Mayor uh there's uh nothing unusual to report in this June uh Finance report this that represents I guess where that's nine months so so this is 66% of our budget okay and we'll be moving into the budget shortly Chief Jones mayor Commissioners I would ask that you accept the report that I've submitted uh as drafted if you have any questions I'd be more than happy to answer them regarding the report in addition to that I would just like to make the commission and the residents that are present aware that for the first time ever the Gulf Stream Police Department is hosting a training class at the uh Gulf Stream school where we will have presid uh government agencies law enforcement locally and federally um and we're hosting a training environment there on July 16th we'll generate no noise or anything like that it's all indoor um but it's something that we want to be able to do to get the partnership of all those other agencies on board and show that we're obviously part of of the county and and part of the problems that we're all dealing with in the community regarding uh ghost guns and fully automatic weapons and those kind of things that are obviously impacting all of us uh in law enforcement so um that will be from 6:00 p.m until 8:00 pm on the 16th and we're looking forward to hosting that so far I think we have about 40 attendees that's great sounds good if you make too much noise we'll call the police yes good luck okay uh let's move over to the budget now uh Mr Dunham let's start with uh okay your proposals um so the first thing that I would like to do if you have your packet there is start with acknowledgements I would like to properly designate uh Mr Mark bymaster um uh he's not simply an accountant uh he in addition to his role as the towns CFO is the audit manager and CPA uh with Nolan Holton Miner so uh we're lucky to have him working as uh the town CFO so I just wanted to make that clear and we'll change that with the final uh printing of this so uh okay so you have your your packet uh this is um very much like the previous seven budgets that uh uh I presented to the town uh if you remember there are certain things that I uh statutorily have to read into the record and so it's get probably gets boring to you but uh we do this uh need to do this every year So the plan here is to go through the the the summary uh and um I will say this from the outset this this is really a a normal Gulfstream budget uh that uh I say normal would be perhaps anywhere between six to8 million do as a total budget uh with the exception of the elephant in the room and that is the CIP program so so we're going to go through uh the um my my two-page uh summary and then we're going to uh spend some time showing showing you in the budget itself uh where the $12 million that uh uh is also part of this budget and related to the CIP where that's located in in the budget now some of you may have already identified that uh but uh that's kind of the the plan here so uh I'll go ahead and read what I need to read uh this document is the proposed fiscal plan for the operation of the town of Gulfstream during the next fiscal period the budget is presented to the town Commission in a format that substantially conforms to the standards of public Financial presentations known as generally accepted accounting principles promulgated by the National Council of government accounting it is intended that this presentation for review of the budget by the town commission clearly presents the operations of the town and the use of tax dollars and other revenues the annual operating budget is a basic Financial uh I'm sorry fiscal document and once adopted will become the fiscal work program for our community and provide the basis for carrying out the town commission's decisions on policies and programs for the Improvement growth and orderly maintenance of the town of Gulfstream uh so uh skipping down to uh which I like to put in here for your information are notes uh for the general fund and water fund starting with uh a list going back to 2014 our fund balance uh ending fund balances uh going back to 14 as you can see we have uh annually increased our fund balances and that was uh that was a uh U definitely something that the town commission made an effort to do I believe it actually got down to about five 00,000 uh a few years before this I've not included that in this list but uh those were times that we'd like to try to forget and so we have made it a point to build up the fund balance all with this uh a CIP program in in the back of our minds uh as uh a way to to help fund the work that we're doing right now so uh so I'll say you'll see at the end of 22 our fund balance was 8, $600,000 and Mark we're anticipating that but at at the end of the 23 yeah it's it's anticipating both for 23 and 24 that increase two million each year each year or more so it's between between two to 2.5 per year so as of 9:30 2024 it should increase anywhere between four and five million so we're we're continuing to uh you know our property values uh uh are continuing to increase and U uh so we're in a very good Financial condition with let me say that that's excluding the the cost of the CIP project that would bring it down well sure I mean but but uh the point is we're trying to show you that we're still very financially uh you know stable and in good shape uh so uh I do have to read some of these numbers down here statutorily so uh I'll uh begin with the existing millage rate uh of 20 or 24 budget is 3.67 to4 uh the proposed millage rate that the staff is recommending is 3.6 724 again the same uh rate that we've had actually the past two years uh and then the 2025 roll back rate is uh 3.46 46 uh for several years and doing the budget of the town did go back to the roll back rate but as I say the past three years if we do that this year I will be at the same uh millage rate and if we do that uh so at uh our existing tax rate the uh Ador Pro proceeds will be6 mil7 $76,000 and so therefore the roll back rate uh again at 3.46 46 for operations would be approximately 6.7 6,76 th000 that's what the roll back rate is Pro it produces the same amount of general fund revenues as you had the year before uh the and so the at the 67 73. 6724 millage rate uh we anticipate that would produce uh approximately $6.5 million dollar in ad at warum tax revenue the final gross taxable value for Gulf Stream uh in 23 was 1 b654 th000 I'm sorry 1 b654 million and then the estimated uh taxable value for Gulf Stream uh at the end of 24 is uh 1 b763 million so you can see that uh Rose by about $110 million uh moving on just to identify a few items that are are in the budget uh we don't have any large items in in public works but we do have small small equipment uh that we need to replace uh in the amount of around $10,000 it could be a little more than that uh depending on how long some of that equipment lasts uh we do have $40,000 in here to repair the seaw wall at the bird sanctuary uh as you know we own we own that seaw wall and halfway out into the Waterway uh uh on the south side of the of the bird sanctuary but the seaw wall is in bad shape I mean can you perhaps address that good morning once again the seaw wall at the bir Sanctuary has scenes that are starting to leak starting to push out into the inter Coastal um I reached out to a young lady that does work in town um she's kind of like a one-off case type of person um she came out and gave us an estimate around 16 17,000 to do the repairs to it but from looking at how everything is happening with the seaw wall and from experience of you know doing um restoration to seaw walls itself um it's a minor repair what she wants to do it's not going to be something that's permanently fixing it um and it'll still come back again so we'll have to eventually spend that same amount of money or even more to do the repairs to it again because they'll have to remove all the old concrete that they're going to put on the wall so I suggest to Mr Greg that we find someone that's going to be able to assist us to correct the seams with inside of the property itself and not from the outside cuz that's how she wants to fix it um from my experience if you repair what's in the inside it helps slow down the Dee you know rip wrap that's in between the walls and the scenes that allow it to stay longer um being supported and having a barrier separating it from the actual inner Inland side than from in the water so we just want to make it right right and my suggestion is to do it right if we're to do it right to do it the first time instead of trying to P patch it up you know individually every year or something so cuz it it won't last long the repairs that'll be done to it will probably last maybe two or three years and then we'll have to repeat again so yeah we've talked about this before the uh seaw wall is in terrible shape uh I doubt there's any disagreement on this that we should budget for an appropriate repair of that seaw wall did you have a question yes how many feet is the sea wall there's there's a total of 116 seams every seam separation I think it's 8T so we're talking almost 9,000 lineer feet all the way around the property I think okay that's if I remember correctly so you can repair this for $40,000 well I'm it's it's every individual scene so that's what she counted but the way she wants to repair it is is what they call a hydrop patch repair which is hot mix when you put in in the water it gets hot and it activates it and you can seal it in in the water but it it doesn't last long it just starts decaying and it salt water cause it to start breaking apart again she actually uh uh recently repaired Mr Martin's seaw wall great uh down there at the end of hidden Harbor and uh that's how she repaired his but isn't our seaw wall bigger than his it's a longer seaw wall um and it also has wider joints the sea they're not so close it's not a replacement you are doing a repair yeah it's correct yes I mean we we don't we're not to the we're not to the extent where we have to repair the wall because there's there's not indications of the rebar showing any decaying and when you can usually see it coming through the concrete because it didn't lay deep enough we're not having any of those issues and there's not any break repl but we want to get in front of it yeah right this is a good budget year to do that's I think we're all in agreement to budget appropriately for okay as you can see two police cruisers and Equipment uh uh we had I put in here ballistic vests for the police I think this is some this is something new so uh the ballistic vest uh we may actually be able to cover with a new grant that was just released but we're budgeting the money because it has to be expended at the Town level in order to get the reimbursement back so one way or another we have to budget it even though it's really the money that we're going to spend on it at least 50% of those funds are going to come back to the town anyway I thought we just replaced vest a few years ago it's every five years every officer's vest has to be replaced um and as we hire new officers we have to buy new vests as well so it's constantly just rotating and I think we bought some of those vests with money from the uh from the civic association right okay uh and then I'll actually ask the chief to speak to axon and evidence data storage for video evidence continuing training for taser devices correct so last year we budgeted for the implementation of a new bodyw warn camera program which also included the taser 7 uh weapon to go along with the camera because they communicate with each other and they function together the data that is generated by those devices and the video that is recorded by those devices have to be stored in a platform that is uh meeting the requirements of evidentiary storage evidence.com is that tool that is a well-known tool Across the Nation and that's what those cameras and those devices use to communicate with and store that data so what we have what we did in in essence by implementing the program is instead of having all of The Upfront cost associated with purchasing all of those devices individually in one year uh they provide a plan over five years which is what we're looking at um where all of those devices are maintained provided and updated Andor upgraded and all of the storage of the video and all of the data is maintained and then at five years you re-evaluate whether or not you want to continue using that system whether you want to upgrade look at something different but that this is an this is an ongoing expense associated with body warn cameras and the taser weapons but but it's an expense that we'll have to have so yes uh this is the first year that we've correct because when we purchased everything last year the first year comes with purchase so each year after that you have in essence that agreement yes okay and then we have our weather related uh contingencies that we have uh every year so uh we Mo moving on so we're now in the seventh year of our 10-year Capital Improvement plan as so year eight will begin in October uh so obviously the um this year's construction and you know what that includes so it's the storm water drainage uh roadway reconstruction and water uh distribution system uh and the funding uh as you can see is um listed here Capital the capital project fund remember we we created a capital project Fund in addition to the general fund and the water fund we felt this we did this last year we felt it would be easier to track the costs and uh so out of that uh Capital project fund were we budgeted 10 million right okay and uh that's a combination of well that'll be a combination of of uh money budgeted from the uh undesignated uh general fund undesignated uh fund balance and uh and then out of the water fund we we're budgeting $2 million can can you kind of go into to those uh those numbers a little for us yeah we uh we're taking the the fund balance from the amount in the general fund which is holding the actual funds and we're transferring 10 million into the capital projects fund to to fund the anticipation of actually completing the project by 9:30 2025 this is very conservative on that it's going to be completed but we need to anticipate that that's a possibility and so we're transferring 10 million from the general fund into the the capital products fund to to fund the uh the the general uh the roads and the general conditions of that portion of the CIP project and then two million going into the water fund to to anticipation of finishing the the water main uh and that's anticipated roughly the the the balance to complete the project starting on 101 2024 uh yeah so what started out to be uh a project to uh to u to replace old water mains uh you know now includes re-engineering of our roadways and uh and uh any storm water uh drainage opportunities that we have so uh that's the bulk of the uh the project is as it turns out out is is the roadways and the storm water drainage uh how do you transfer that much money whe with while maintaining a $4 million balance okay so that's reserves that's the qualifier so we we we built this budget knowing that you guys uh want us to maintain a four million doll uh uh G uh general fund balance but that's where the uh financing comes in and so uh we as if you remember when Mark gave his three different scenarios uh one of them uh included H financing uh in an amount of around $7 million and so uh so we did meet with SEO Bank we uh we got we we actually met with Florida Li of cities their recommendation was for us to seek any kind of financing would be to meet with the with the bank that um is our deposit depositor and that's seos Bank we had a meeting with them and so uh so we are providing them information they they they want to know the uh scope of work for the CIP program and and also the most recent audit and so we're looking at perhaps just a straight great loan perhaps a um um line of credit uh and so we anticipate having more information about that uh again like last year I wanted to to have another item on the agenda uh to discuss the budget in relation to the police salaries and also this uh potential funding for U for the CIP program so you'll have that at the next meeting yes yes so we'll have some some kind of a recommendation terms and conditions on either a just a straight loan or or perhaps like I say a line of credit uh but uh this is similar to what we did last year uh I do I'll just move on to this uh the can can you pass this out to to the commission uh the these are the police salaries as they exist now in terms of what our starting salary is and so we are make as we speak the chief and and I are assessing uh where the police stand at this point in time with these other agencies and well what I'm proposing in this budget is an across the board 4% uh COA increase for all of the uh employees including the police and uh uh and then we'll make our assessment of how we uh how we compare to our to these neighboring cities uh uh and have a recommendation for you uh in in August in terms of the that's the same thing we did last year so I would have two items that I that I want to bring back to you in August uh right that then then we'll make a recommendation on for our September meeting from from that uh scal government set their Cola has the federal government set their Cola well the uh CPI for our area is 3.4 but if you'll see I think part of your packet is uh Miss Basil's review of towns and cities and what they're setting their rates at and most of them are at 4% yep uh there are some that I mean manal pants at seven but there are some that are doing u a merit yeah Merit possibilities from three to 5% do you see that on top of the 4% I'm sorry the Merit or instead of instead of no the Merit would be instead of of a c okay all right yeah so um and the Merit wouldn't compound is that why do they no no oh I'm sorry I didn't let you finish what what is that when they do a merit raise is it in the salary going year to year or is it like a bonus or how does it no no it's what your cost of living increase would be it's the same as it's based on a on a merit it's just okay yeah okay thank you it's more of an evaluation they have to be evaluated and so and we talked about this principle many times I don't necessarily like the Merit system I do this is a small town 20 employees I I do an assessment of everybody on every day of the week I don't need to take two weeks at the end at the start of a budget session and do some kind of a merit assessment on them I do it every day of the week so that's uh that's why I don't propose a merit system good um okay on okay let's see um so do you can you just are you recommending 4% C increase the board we're going to have a meeting subsequent to this where we'll discuss discuss the police financing and the police correct um evaluation of their salaries so and and I'll just say one more thing about the the financing we're doing that based on your recommendation to keep uh you know $4 million and not double four four million in our general fund fund balance we would not need to borrow as much money if we were to use more of our fund balance which we could do I mean Mark has looked at that and it would pull us way down if we were to use more of our fund balance to finance how much more and what impact would that have the all together you're talk you're talking about the water fund and and the general fund say say you didn't borrow anything it it would probably at the end of the project bring the entire town to somewhere somewhere between two to three million in in reserves which seems a little low for if you didn't do any financing and also there's also other anticipated uh projects that that might be going forward in the even into the 26 year that that if we Bor that's where the 7 million kind of comes from it's not just keeping the the the balance at four million it's also anticipating for other projects that that might not necessarily be budgeted for the 25 year yeah so we we have two more sets of of projects some of it is in place o and then down on Pelican uh redo the the road and drainage down on Pelicans so those are two more years of projects that and we have the Pointon Beach water Y which million yeah so and and and this current year budget this also includes 900,000 for the for the partial payment of the connection yeah so approximately half of what right what would what would be do this year is around TR the the initial uh cost was 150,000 and then 700,000 right and then the remaining 750,000 payment would be upon connection which would be outside of this next budget year right so it does our budget does include that money so what would six months operating expenses to keep in the fund balance would be approximately how much three and a half and a half the operating for the general fund or general operating cost for the town if there was a hurricane or emergency that's what I think the fund balance is regular regular budget is 68 yeah I mean our our expenses our our budget is around yeah 68 so 3.4 would be yeah six months operating that's what I was yeah sure so you're only talking about 600 yeah the the the total expenses minus the the CP cfp I I don't have a that what is that that's a is that right here about six to six months is about three three 3.5 million yeah yeah to and that's where we're kind of keeping that that four million right Reserve around there uh the the the town is is finan without any any financing you're you're still going to have some Reserve even after the the these these projects approximately two to 3 million but that but like I said the you have anticipated projects and then you want to keep the the fund balance in there also yeah at a certain level uh I mean so when you borrow this money we'll borrow it in September October whenever it's needed yeah we were we haven't determined the type of credit facility cred it's going to be a credit line or fixed number we did all the background so I think the I'm reading between lines here the uh we're just looking at the number corre whether it's five or seven correct and then I think I can reading the mayor's mind here not to put words in his mou speak for himself whether it's going to be a credit line if it's a credit line then you only need it if it's there you pay the cost to get the credit facility yeah you're only paying interest on what we take if we need any versus a more of a fixed facility where you've got a you know principal and interest payments year every year we got a budget for you you would you would it's since to take a line out and and and borrow as as you're needing it Reser at an interest only and then and then when it's finally done then you convert it and if the number is possibly lower then maybe we go that route yeah okay right okay okay very good I mean is everybody kind of on board with that yes yeah right there'll be more information provided to us at the next meeting and um we can discuss in in some detail all right well that's a thorough discussion or presentation excuse me of the budget comments about the proposed millage rate maintaining the same millage rate as last year as opposed to the roll back or increased millage rate your thoughts I like running Surplus up I like that I like the right St where it is yeah Rob I agree it's 4 $1,000 increase which may reduce the amount we have on a credit line at some future day to it's actually closer to 500,000 500 we have some unknown cost that Mark us indicated so I agree with it yeah I mean I agree I agree we're all on agreement okay right okay so okay so then I'll be looking for a uh a motion regarding the proposed millage rate for the FIS year 2425 at 3.67 24 uh I make a motion uh to tentatively set the 2025 proposed millage rate at uh 3672 4 I second Rene commissioner green yes commissioner Canfield yes commissioner orwine yes vice mayor Stanley yes mayor Morgan yes uh need a motion on certification of the roll back rate uh make a motion to certify the 2025 R rolled back rate which is 3.4 646 second this basil commissioner green yes commissioner Canfield yes commissioner orline yes vice mayor Stanley yes mayor Morgan yes uh date of our first public hearing for the tenative budget adoption will be September 13 at 51 is there a motion to approve that date in time I'll approve that date in time is there a second second name commissioner green yes commissioner Canfield yes commissioner orwine yes vice mayor Stanley yes mayor Morgan yes uh our second public hearing will be as a final budget adoption for uh this Budget on Tuesday September 24th at 5:1 is there a motion to approve that date in time I'll approve that date in time second m b commissioner green yes commissioner Canfield yes commissioner orwine yes vice mayor Stanley yes mayor Morgan yes uh Mr dham let's move on now to the FD resilient Florida sea level rise vulner ability assessment and Grant agreement or is this Mr Mazar so um I believe the manager Mark can provide some additional background this is essentially a an agreement with Bon Woodman to perform a study that has been um approved as part of the underlying Grant agreement that we're also going to ratify so this is a study I guess um in discussions with with um staff um is to seek additional grant money for a larger project but this um this agreement with bter Woodman is fully funded through a grant agreement that we've already been awarded correct correct this is it's it's kind of an economic environmental study that you need to perform to get the larger Grant which is which from what I've researched is any can be anywhere between 500,000 and 1.5 million depending on how much the the department want to to give you but they essentially give you a grand of approximately 90,000 to conduct a study which fact women would could conduct so so that you can do the application for the larger Grant it looks like the amount is $ 97,2 has that Grant already been approved yes that money will be will or has already been distrib a reimbursement basis reimbursement yeah so so we we essentially uh you fund it through uh paying back your Woodman to perform the procedures and then we put in the for a reimbursement what's a typical lead time to get that reimbursed do you have any idea the the usually once you submit the reimbursement request within a month you okay all right rebed okay uh any questions sounds like a when wi wi uh is there a motion to approve this uh Grant agreement I'll move to approve the grant agreement uh and the agreement with Baxter Wen and the agreement with Baxter woman for the amount of 97 the B Woodman agreement is actually is that right it's actually less than uh than what the grant money is so the agreement with back Woodman is in the amount of I believe $ 95,9 44 okay of that amount good is there second second commissioner green yes commissioner Canfield commissioner orwine yes vice mayor Stanley yes mayor Morgan yes ordinance 241 um Mr nazaro you w to thank you sir so uh just going over some of the whereas Clauses the town commission created the ad hoc committee which has been uh which has had some regular meetings on the May 14th meeting Town staff presented an item for consideration titled increase entry excuse me increase height for entry features applicable to all structures Town staff explained that a 6-in increase in the entry feature Heights for twostory homes would allow two story homes to incorporate more outdoor spaces the ad hoc committee at that time directed staff to review the issue administratively and make a recommendation to the commission they didn't give a thumbs up or thumbs down but they said we understand the issue if you want to make a recommendation to the town commission you should do that uh and and they felt like it was out of their purview because that related more to uh included also two story structures not just one story um just as a recap we had uh an increase in entry feature height for single stories uh in ordinance 215 from uh 12 to 14 feet which you can see some of the examples um from a Bluewater Cove with the 12ft entry feature on the bottom and the 14ot entry feature on the top this increased I'm sorry this restored the previously permitted feature height which was reduced via ordinance 183 when all discouraged items were removed from the town code so this sort of put us back to a baseline of where we previously were um what we have now is um also a sample with a 16t tall entry feature for uh single story homes uh as provided um with a um I think it's a Georgian style home where the top is more proportionate and uh I guess consistent with the architectural style of the home and then also I provided an example which you can't really see very well um from Richard Jones that is a house the single story house um I don't think the the coping really came out very well it is the the home directly uh south of Paul Lions the the home on polo that was built a few years ago uh in our review of those plans I believe we missed the entry feature height there and that entry feature is 16 feet so we do have something existing on a single story that has been recently constructed that does have a 16 foot entry feature um in a note from um from the architect of the um the home that was provided to you um with the the large sheet with the elevations um that is a home that is proposed for for Blue Water Cove with the the 16t and the 14ot entry they um provided a quick note just sort of background uh they said to reduce the entry feature to 14 feet they had to uh reduce the roof slope from a uh 5 over 12 to a 3 over12 pitch which is not uh a reflection of Georgian style architecture uh when designing the home they said two important criteria relating to the proportions were used one was following the golden ratio at the entry which is the relationship between height and width two was adopting the proportions in an appropriate manner for a georan style home by reducing the entry to 14 feet per the guidelines the ratios of height to width were no longer in conformance with the golden ratio causing the entry to look poorly scaled in relation to the rest of the home by maintaining the previous entry height at 16 F feet which is the one on the top um the relationship to the 12ft tall Eve height is stronger more cohesive and appropriate to the Georg style of the home so this is an ordinance that's been presented largely by staff uh we believe that it it it's not inconsistent with the mass considerations encouraging single story homes and the code was also uh sort of slightly I won't I won't call it a Ed but we just sort of reinforced the fact that if you look on page two it currently States entry features if used should provide a sense of arrival yet should not overpower them or the rest remainder of the structure the scale and proportion of the entry features should be consistent with the rest of the structure varying just enough to provide a focal point to the front of the house so I believe that making these changes from should to shall um even though generally the intent of the code is the same that just sort of reinforces the fact that when we are reviewing entry features at a staff level arpb through the town commission they should not overpower the remainder of the structure or be too massive essentially so that to me provides um sort of some safety that there are no unintended consequences if we have an aesthetic uh objection to the size of an entry feature at 16 feet for a single story or twostory home um so with that uh I don't know if you have any questions or or disc discussion but that's sort of the presentation on that ordinance TR do we um was part of the ad hoc committee like I'm okay with this these changes I mean they mainly pertain to one story homes which we're trying to encourage and a greater roof slope but roof pitch rather we had where are we on we had we've only had one recent Miss I mean you just read the code to us with entry features one recent Miss in the last three or four years which the address will remain nameless but um do we have a should they update uh what exactly the prototypes are for these entry features because it's pretty easy for us to look at we have I mean obviously the an architect is supposed to make them a little different you've got three or four different entry features here which most people are adopting to provide more interest than a one-story home so it's a cape dut fenestration the Georgian thing um are they kind of looking at that I mean we've cover we've done a pretty the arpb has done a pretty good job but we have had every now and then we get something that once it goes up we're like whoa that would be probably more on the two story but I don't know where they even looked at that I know they're concerned about bigger things with massing uh I I mean at this point they're they're looking at incentivizing single story homes and haven't really looked at at um I mean they all do a pretty good job of it I just don't know if we need it wouldn't take them very long we the staff while we're at it and a lot of these are kind of back ended for blue artico we did the the pool set back and then we're sort of doing this as well which I don't necessarily disagree with well they are they are looking at the uh Street angle to the roof line right I forget what they call that that's correct that is um it's Building height plane we had previously referred it to it as angle of vision when we met with the town of Palm Beach they correct us angle of vision is your horizontal view Building height plane is your vertical um so we did look at the building hey plane there was a discussion there quite thorough um the town of Palm Beach currently requires you to set back two feet from the front property line for every height of your building we have a maximum roof height of 30 feet with I believe a 20 to 30 foot required setback so that would obviously push back if you're talking about a two-story building if we adopted something comparable to Palm Beach that push you really far back in the lot um Mr Lions is as a chairman and some of the other members of the ad hoc committee weren't necessarily uh they believe that number should maybe be tinkered with because requiring it to be pushed back so far on the lot may have a negative impact on you know the neighbors to the side or to the rear so they're looking at really holistically I think right now we have in the applications that I've reviewed like a 1.6 to 1.75 Building height plane ratio from of height to to to front setback so we have seen with 3400 Polo and a lot of the other recent houses you do have that sort of the first story portion is is a lot closer and then the second story portion is set back quite a bit so there is already some of that you know that built in regarding the building height plane and just sort of maybe requiring it or codifying it in a way that impacts massing would be beneficial not to that method of of evaluating massing in my opinion because it's the streetcape that we're that everyone's addressing that's what they're concerned about so you take a spot on the street angle it depending on where the house is going to be put and it's design it shape um and you know hopefully they are looking at that perhaps tinkering with what pal beach has already done but I like that idea as opposed to just a flat 30 foot roof line wherever it might be that's how you end up getting massing what looks fine on paper and then when it's erected you say my gosh how did we you know allow this so uh anyways I just throw that out there that they are considering it and uh we'll get a more thorough report from them on it in in the fall when they return uh in any event um numerically all we're doing is increasing Second Story by 6 in single story by 2 feet thus encouraging it and as you can see from the drawings at least in my opinion it it gives a nicer balance to the the front entryway um if there's no disagreement on that uh we're going to have first reading correct Miss basil an ordinance of the Town Commission of the town of Gulfstream Palm Beach County Florida amending the town code of ordinances at Chapter 70 golf stream design manual Article 5 areawide standards division one General architectural standards section 70100 roof and Eve Heights to adjust criteria appliable to entry feature Heights for one and two story homes providing for codification providing an effective date this first reading today July 12th 2024 ordinance 241 has been brought to us on first reading is there a motion to approve I'll move to approve ordinance 241 second M phaser commissioner green yes commissioner Canfield yes commissioner orwine yes vice mayor Stanley yes mayor Morgan yes any comments uh from the commission if not bet you out of here by 10:15