##VIDEO ID:KfImjivJR9k## I know. OK. Uh. Right. Good  evening. Uh, I called to order  the meeting in the Hamilton  Wynham Regional School  Committee on Thursday, October  10th, 2024 at 7 o'clock, um,  and I will invite you to join  us in the Pledge of Allegiance.  I the United God It The justice  right. Right OK, good evening.  As we get started, I'd like to  remind everyone that this, this  meeting is, uh, being recorded  and live streamed by, um, HWCA.  Um, And all right, we will  start off, um, with Citizens  comments. Um, in the citizen's  comment period, any citizen who  wishes to, um, come before the  committee. The committee should  please, if you're here in the  room, identify yourself and, um. Give your name and spell your  last name, um, so that we can  get it correct for the minutes.  Um, And um Do we have anyone on  Zoom? No what you No what you  is there anyone in the room  that would like to speak? OK.  Um, Right, seeing none. I think  we will go ahead and close  citizens' comments at 7:02. OK,  um, next up, uh, we have a  review of a portion of our  school committee protocols, uh,  Julia. As elected members of  the Hamilton Wynham Regional  School Committee, we, including  the superintendent, except the  high honor and trust that has  been placed in us to ensure  that the students of the  district receive the best  education possible. To that end, we hereby commit to the  following in the conduct of our  business. Number 4, school  committee members will channel  requests for information,  reports, and data through the  superintendent and the school  committee chair rather than to  staff. The superintendent will  ensure that each member of the  committee has equal access to  this information in a timely  manner, recognizing the  importance of proactive  communication and avoiding  surprises, school committee  members will whenever possible,  contact the school committee  chair and or the superintendent  in advance of a meeting. If  they have questions or concerns  about an agenda item or we'll  ask the chair at least 48 hours  prior to a meeting that an item  be placed on an agenda. Thank  you, Julia um. Thank you for  willing, be willing to read  these slightly blurry copy. I  appreciate it. Um, so next up  on the agenda is, um, a review  of the school committee mission  statement, um, you all, that is  on there because that is sort  of the normal um. course of  events, um, I know that you all, um, remember from last meeting  we discussed reviewing it and  it's actually listed again  under new business, um, item E,  um, to have a brief discussion  about, um, that mission  statement, um, I guess my, I  I'll look to the committee  whether you want to do it out  of order because it's on the  here twice or whether you want  to just take it up under new  business. I don't have I Yeah,  I mean, I guess part of. All  right, seeing no enthusiasm  either way. Maybe we'll just go, you wanna do it? OK, um, so I  guess what I'll say is it, uh,  without objection. Uh, I would  just ask that we take this item, um, to be reviewed now. Mm-hmm.  Um, seeing no objection, I  think we'll do that, um, so, um, Eric has put the, um, mission  statement up on the board. It's  also, um, on your agenda, um.  And so I will say that this, if  you can scoot it down just a  smidge Eric, the um uh. This  What's presented before you is  exactly the same as the mission  statement that we, um, adopted  and read, um, throughout the  last year with the exception of  the first, it was the 2023,  2024, um, school committee  mission statement and so I  guess what we're just asking, I  think I mentioned it at the  last meeting and we discussed  it briefly and we agreed to  bring it back so that people  would have time if they wanted.  Um, to make any comments, um.  About any other changes except  for the updating of the year.  Um, And then separately I did  just want to get a little  feedback on whether it's  helpful or not to continue to  remind ourselves at the  beginning of the meeting, um,  that's something that we've  done, but certainly isn't  required. So I will just, um,  stop talking and see who has  any I certainly one thing we  could do if someone wants to  start us off with a motion, um.  Do that even have a motion. I  move that we accept the 2024  2025 school committee mission  statement as written and  continue to read parts of it at  every meeting. Second, OK, so  that was, uh, seconded by Amy  Komberger, um, discussion. Yeah, I just think it, it, it's too  long and it mixes outcomes with  the means to achieve them, and  I thought a great example. Is  President Kennedy when he for  the original moonshot and, and  his wording, it was very  succinct is the mission.  Statement was that um. was to  land a man on the moon and  return him safely to Earth  before the end of the decade.  That was it. And I'm sorry. I'm  gonna just take a quick pause.  HW Cam so I I'm I'm bad I'm bad  about that we're going to speak  and Trent's microphone is not  working. That um. So. much  about hold on, let me just get  the microphone working there.  OK, we're, we're We're  troubleshooting over there. I  was just asking if you could  speak into the microphone  because I can't. Ironically, he  was he was too happy to you may  regret that, but. Hold on we're  just gonna take a technical  difficulty. They're funny. I  don't know Um, Trent wave your  arms if you need to speak and  David, please yes, sorry, to  recap, I was just saying that  that Kennedy was a good example  of a succinct mission statement  which was outcome oriented and  the outcome was to have a  moonshot to land a man on the  moon and return him safely to  Earth. It's nice. I thought the  equivalent. And this is What is  a very rough idea of of a  similar sort of approach for us  would be our school committee's  mission is to ensure our  schools help to create  graduates with a passion for  lifelong learning, together  with the critical skills needed  to maximize their potential,  something like that. Not  getting into Mixing in a bunch  of means to that end because  that's really part of your  goals. Sorry, that's really  part of your goals. And And and  other activities to get to  fulfill your mission. Anyway,  it's a thought. I think that  other people have thoughts on  that? I like the mission  statement is written because I  think it takes into account.  The major areas of operation,  so we've got something about  the teachers who've got  something about the  administrators, um, we've got  something about our students  and we've got something about  the community. Um, and those  are really the four areas that  are integral to our group as a  school committee. We have to be  able to interact with all those  groups. To complete our goals.  That's just me. Yeah, I agree.  I like having this document as  sort of a guiding light when  we're making decisions to be  able to look at it and say. You  know, This decision Meets that  part of the mission statement.  No, I like it. I think we could  combine the two. Which wouldn't  solve your, your issue, but I  like your overarching goal and  then potentially we could just  say, and we do that by. Yeah  XYZ. So that way, I mean, we,  we don't really read this at  every. Meeting we read a  portion of it but but again  that's a separate question. I  mean that was part of the  motion that Jen made but  certainly it. Obviously that  could be teased out, like, in  other words, that's so I mean,  I don't have opposition to  either, either way, I think  both ways are great, but I  think we could combine them. If  David would be amenable to that. I don't know. Like there's a  North Star and then there's the. Sort of ways that we do it and  I understand what you're saying  like a mission statement is, is  more the North Star, less the.  What we're doing, it's more the  why, but, um. David, would you  like to read it again just  would you like to read it again  just our school committee. Uh,  committee's mission is to  ensure our schools help to  create graduates with a passion  for lifelong learning, together  with critical skills needed to  maximize their potential. Uh So  The one word I'm Wondering  about his help like, can you  read it because I. And maybe  without the help uh is what I'm  I I read it one more time. I'm  sorry. OK, yeah yeah, our  school committee's mission is  to ensure our schools, You know, if you left that help to you  you say it sure. To ensure our  schools help. Sorry, schools  create graduates with a passion  for lifelong learning, together  with the critical skills needed  to maximize their potential.  Yeah, you could drop the. To  help. I'm just, I mean, I'm  just brains thinking about like  if you're really a North Star  that help is sort of a. Right,  like we're our no there is not  as strong as just like you said  with the JFK mission, it wasn't  help him get to the moon as he  will, yeah yeah yeah yeah, and  it's shorter and it's shorter,  which is what you're striving  for, but um. Um, So is there  other discussion? Is there any,  well. other discussion, I mean  I heard Julia, the so the the.  Motion on the table is to adopt  the mission statement as  written. I heard Julia  expressing. An idea of  potentially keeping this. I,  I'm wondering, Julia, if you're  looking at it, would it be that  that first line would be  replaced with the entirety of  what David just read. Yes. Yeah. Um, And then another line would  be we do that by. And then we'd  have to change it just to  change the tenses to tense we'd  have to change it to action.  But attracting and retaining.  So I don't have a problem  either way, but I think that  could be one solution. But if  people want to keep it the way  it is, it's fine. Thoughts,  other thoughts. Hm Um, Do you  want to do like a friendly  amendment and vote on that. You  certainly can if you want to.  OK, I'll I'll just throw this  out there. I will make a  friendly amendment to the  motion to incorporate. David's  mission statement. Beginning.  That would be up to you, Jen.  Oh, I have to make the motion?  Sorry, no, no, no, just she's  asking a friendly it's if it's  OK with you then. Um, And then  it doesn't have to be seconded  and then voted on. I think so,  um. Yeah, that sounds, so do we  have a second for that friendly  amendment second by Trent. Um,  I guess what I would say just  as a if we, this is my two  senses that if we were to vote  for that, I guess what I would  really like I do and. Is only  just to do that, get it written  up, and then maybe put it on  the consent agenda next time,  um, just because I want, just I  don't want to have the tenses  be wrong or the, um, that's a  good point. So I was like  seeing it in black and white.  Yeah Um, So Um, I don't even  know how we would word that  because if we vote on it, um,  well, I think. I think it's  been made clear that it needs  to be brought back or that it  needs to be. I don't know  Somebody help me out in the  amendment to the friendly  amendment could be putting it  on, putting it at the start of  the mission statement with the  caveat that we bring it back to  the committee for full approval. Sure 22, that's a lot of  amendments, but I think  basically what we're, what  we're looking at right now is  um adopting the, um, First line  Of the mission statement to  reflect the line that David  Frankel read to us, um, and  then, um, adding, you know,  this something like this will  be done by or by. The committee  will accomplish this by the  following and then correcting  the tenses, um, and then we can  just put that on the agenda for  approval, um, and then it  really will be the committee  would be looking at. You know,  typographical things and tenses  and that sort of thing. All  right, that was a lot, um, so  that's what we're voting on.  Does anyone have any other  discussion? Part of the  original motion was about do we  want to continue to read a  portion of it. Um, Mhm. We need  to that's does anyone have  anything to say about that? I  like it. I like it too. And  This committee can always  change it. You can like if you  get, you know, if you uh. Happy  to bring it back at another  time and say is this, um. OK,  people clear on what we're  voting on. That was a lot. OK,  uh, quick question, who is  going to do the massaging of  the wording? With some assigned  to do that if you can send me  that statement, I can, I can  take care of it if you want.  That's a great question, but we  haven't actually voted yet, so  but yes. Alright, um, all right, all those in favor? That is  unanimous of the, what are we,  6 members present and the  motion passes. Thank you all  for that good discussion. I  appreciate that that was, um,  and so yes David, if you could  um send the wording, um, to  Eric and um. We can just work  that out and then I, my intent  is to put it on the consent  agenda. It certainly can be as  always you can always move it  off the consent agenda if you  have discussion later. OK.  Great, um, speaking of the  consent agenda. Does anyone  have any items that they would  like to hold? Mm OK, uh, who's  doing our honors this evening.  Uh, Jen, thank you. I move that  we can accept the consent  agenda as written. second All  right, so I don't know who said  it first, but I'm giving it to  Amy, second to Amy, um, all  those in favor? That is  unanimous of the members, the 6  members present, and the motion  passes. Thank you for all the  donations. I was I was gonna  just say yes and exciting, um,  exciting donations, fun  donations, those are really fun. All right, can we make that  just a little bigger, the book  that so thank you. Um. Perfect.  OK. Um, Next up we have um an E  fund donation and, um,  discussion on, uh, Naming, uh,  Eric, do you wanna address that? Thank you. Um, as we discussed  last meeting, we'd come up with  a little bit of a process to,  um, make sure we followed our  policy that's in place and, um,  follow the steps of the policy.  We, we've done that, we  advertised, uh, these two A and  B are both for the same thing,  um. The donations were  advertised Monday in an email  to the community. Um, People  read it because I got phone  calls, so it's it's, it was  definitely out there. And then,  um, What we did was meet with  each of the groups. Solidify  what they wanted to name  because of this process, so I  can back up this process began  with the HWAFIC committee, who  is the main private fundraiser  for outside funds for the  school, uh, facilities project  up at the high school, middle  school complex. The um They  were linking sizable donations  to the ability to choose to  name some portion of the uh  project that wasn't already  named several of the things  like the track, for example, is  already named the press box was  already named so whatever was  available like boards and  fields and. or if you wanted to, but, um, so these two donations, and we can do them one at a  time. The first one is the E  fund donation, um, they donated  to the fund, uh, to the the  project of $5,000,000. And With  the the request to. Um, name  the field Ed fund field. Uh,  I've talked to them a little  bit about this and what that  would look like. Uh, each of  the three fields at the high  school. Uh Have a scoreboard.  This one would be specific to  the main field that would be on  the bottom of the scoreboard at  Fun Field. The scoreboard is  something that comes with the  project as we're building it  anyway, so it would still say  Hamilton one of generals at the  top at the bottom would say Ed  funfield. There's nothing on  the field itself. So Um  Everybody's in agreement to  that and this is the MOU that  our attorneys drew up for us,  uh, to use in this process, um,  And then Paul Mihalidi, he's  the co-president, outgoing  presidents co-president, I  think, but he, uh, he was, um,  Voted by the group to represent  the E fund in these  conversations and. This is the  final, the final document, if  you will, that we would, if we  accept the donation and  accepting the MOU for the  naming rights of the main field, which is the first field with  the track around it, um. Then  then we would sign this after  that. OK Um, I think um. I'd, I  think it would be good to start  us off with a motion for this,  this one before we have  discussion. And we have a  specific wording that we had to  use for this. I thought there  was a slide. Am I not, am I  misremembering? No, not for  this one, but your motion would  want to say accept the donation  and the MOU for naming rights.  As presented I move that we  accept the donation from the Ed  fund and the MOU for naming  rights as presented. Do we have  a 2nd 2 by Amy Kumberger. Um,  So, um, But I don't, I did want  to just add a couple of. Bits  of information, I guess, um, or  maybe I, maybe not, maybe you  guys discussion. Questions for  the superintendent, Questions  about or any discussion? Um,  can I ask what the general  tenor of. The comments you  received was, was it positive  or negative positive, nothing,  nothing negative. It was mostly  because. Encapsulated and that  was also an update and people  were happy to have an update  but also excited that we're  moving donations, which I think  for them meant we were making  progress, you know, we, we now  have to pay for what we're  doing, so. Um, Um, I am gonna  just, if nobody else is gonna  try, I'm just gonna say a  couple of things, um, I, I'm in  support, but I'm just going to  say a couple of things just so  that the committee knows and  anyone who's listening knows,  um, one. One important thing  for just for the future is, um,  this MOU, just to be clear, it  does, um, Under part 3 there  does. Um, Reserve our right to  in the unlikely event that the  name, um, the reput it says the  benefactor honoree's reputation  changes substantially, so the  continued use of the name may  compromise the public trust or  impairs the integrity of the  district, da, da da da. There's  quite a bit there, um. You know, one can never foresee into the  future. Um, so just to be clear, this MOU is written in such a  way so that if something ever  were to really change, not that  I have any reason to think that  that would, but. That we still  would retain the right. To um  to do that, um. And I, I just  feel like that's an important  thing because this is a really  naming something is a really  big deal and it's, um. I, I  spent a lot of time looking at  like our, I asked that I would  have it in front of me, the  naming facilities policy and.  So anyway I just wanted to say  that because I was, I was  concerned about it and it was  important to me, um. Anyway,  anyway, does anyone else have  anything else to say before we  vote? OK. Um, so we have a  motion in a second and looks  like we're ready to vote. Um,  all those in favor? And that is  unanimous of the 6 members  present and the motion passes.  Thank you to the fund. Thank  you very much um. Yeah Um, Jen,  can you have a similar motion  for the next one. Um I move  that we accept. The donation.  And MOU. As presented to the  school committee. For the  Joseph. tennis court. Joseph  Joe Marer tennis courts and the  amount of 250,000. Second,  Second by Amy Kumberger. Um,  All right. Questions Discussion  Yeah, Amazing. OK. All right,  looks like we're ready to vote.  All right, um, all those in  favor? And that is unanimous of  the 6 members present, and the  motion passes. Thank Fall. Yes,  thank you very generous  donation. That's very, very  generous and also very exciting  to be moving these donations  and. Um, And it's exciting to  have some new names for some of  the new things. It's really,  that's fun. Um, lovely. All  right, um Um Next up, uh,  superintendent goals. Thank you. So this is, uh, we'll do it the  same way I, I think if nobody  has object objections, do it  the same way this year as we've  done in previous, kind of open  discussion and. thoughts or  changes I'll take back and then  we final vote on it next  meeting. Um, that's how we've  done it for the past few years,  so I figured if everybody's OK  with that, we'll do that. Um,  my goals are. Made much more.  Difficult because of the  building projects. Um, they  really vacuum up. A huge amount  of time during the day, at  night, in the morning and  concom meetings and you know  we're, we're uh we're spending  quite a bit of time on these uh  projects and, um, we're excited  about it. So, um, I think last  year I had 5. This year I have  4 goals and one of them is  specific. It's actually linked  to the second goal of, um,  managing these projects, these  two projects through completion, the first goal is we really  need to develop an education.  plan In Sync with The movement  of the possibility of a new  Hamilton one elementary school.  Um, you know, we've been saying  publicly that we're, we're  gonna, you know, if we build  this, this consolidated  elementary school, then the  buco would become a pre-K  kindergarten school, and what  does that look like? How do we  set it up? What's the design,  you know, so we need need to  get much more in depth than  that and it's gonna take some  time. And, um, you know,  that'll that'll probably also  include some, a look at the  facilities too to see if we can, can truly meet the needs of, of  the, the littlest learners and  Um, in their day to day and  then also, uh, make sure we  have enough space to, to do the  things that we already have in  our curriculum with the  specialists that we already  have in our curriculum. So, uh,  we, we believe that shouldn't  be a problem, but we want to  now test it out and, and create  an educational plan for the  entire process just like we did  for the elementary school, like  look at music, look at art,  look at all the, the, the  fundamental curriculum that are, that are built into those  levels. They're, they're  slightly different with 3 and 4  year olds versus 5 year olds,  but. Um, it's, it's a good  opportunity for us to examine.  All of that in kind of one  scope under, um, you know,  certainly reaching out for  assistance from Stacy and in,  uh, director of special  education student services, uh,  reaching out to our preschool  people to make sure we included, uh, them in that process. So  it'll be a fairly lengthy  process and Um, Really have to  be able to help people to  understand what that what that  looks like before you get there, so you, you know, we're, we  have all this focus on the,  this elementary school and  moving all these kids there,  but what about, you know, our  youngest learners who are, um,  the most vulnerable, I guess at  at the point at this, at that  point in life. So this first  goal is around developing that  plan, working across the  district and, um, kind of  reaching out with our, with our  current preschool program,  which is, uh, somewhat grant  funded. Not completely, but we  do have people who pay and then  we have some grant money, so we  have to look at all of that and  see what that looks like in a  bigger scale. It may give us a  possibility to be able to open  up pre-K a little bit more and  have more seats available at  the school level so that pre-K  just flows right into  kindergarten, so, um, those are  all things we want to examine  and that's what this first goal. Really starts to get into, um,  working through the process and  developing that plan so that by  the time we get into the spring, We have that to lean on when  people say, well, what happens?  With the Bucher school. You  know, so we can talk about the  connections to the, to the  regional agreement, the  requirements and expectations  of that, and then how we  develop our educational plan is  in connection with, you know,  moving those kids from the. You  know, kindergarten kids are all  over the district, but the  preschool are all at the  Winthrop, so it's just, you  know, consolidating that as  well, so. That's my first goal.  2nd goal is, you know, the  construction projects, as you  know, those, um, You know this  is my 4th night out this week,  3 of them for the construction  project for various. Boards and  meetings and, you know, trying  to get people, um, information  that they need. So this is, it  is really a continuing goal. I  tweaked it to include the  schematic design phase, which  as you know, last year we were  working on feasibility. We  moved out of feasibility into  schematic design. We will  submit on December 20th, the  schematic design package, which  will go to the MSBA for review  and then throughout the spring,  we'll, we'll move forward with  um. The MSBA, they'll go  through the whole package,  they'll review it with the  state and, and so there's a lot  more work to be done. Um, then  we'll also have to get an  agreement. Uh, in place to say  if the voters agree to this,  then this is what the state  would take on, so. To have  those pieces in place before we  get to town meeting is gonna be  super important, so that's part  of that. And then the athletic  facilities project is slated  now. We're, we're. We were  supposed to end in July we're  ending early August now, um.  And crossing our fingers for  the weather, but so that will,  that will go out beyond this  school year, so we continue to  work on that, um. I spent my  whole 1st 2.5 hours of the  morning today with it and you  know we meet we meet at least  once a week, so we're, we're,  uh, using a lot of time there,  so that's what that goal is all  about. MTSS, as I've said since  I started in this job that will  stay in place for 5 to 7 years.  This is probably the most  important piece of what we've  been building, um, trying to,  uh, now move to the next  iteration as we move out of  this year and into the next few  years we start to relook at  interventions, you know, fewer.  Kids who need intervention. So  now what does it look like in  phase 3 and phase 4 of that  growth process. So still  working with the principal,  still working with the director  of teaching learning, still  working with the director of  student services, um, to  continue to, to grow that  system and, and again, now it's, I think it's in an evolutionary  phase as we move through this  year. We've added in our math  curriculum, uh, our teachers  have done a really good job at,  at integrating our literacy  curriculum and and our really  comfortable in in that in most  places. Um, adding in the, the,  um, math program is a big, is a  big deal for them to put on top  of that. And then, you know,  we'll go further with this to  look at science and then  depending on where the state  goes with social studies,  social studies may be. Brought  in, but we cover a lot of the  social studies and some of the  science stuff with our CKLA  program in the in the knowledge  section so. Um, and then, uh,  really interesting piece of.  Yes, I, I guess it just needs  to be updated. It's been a long  time for this multi-hazard plan. We're supposed to submit them  to the state every year. The  same one gets submitted over  and over and over, um. As I  look at it, I, it covers  everything. It covers, you know, something happens in the  building, something happens  outside of the building,  something needs a police  response, something needs a  fire response. Uh, seizures in  the building, pathogens in the  building, so it, it looks at  all of that in one document. It  talks about communication,  interagency communication. So,  um, We need to update it. We  need to, we need to use it also  at the same time to look at  things like our own  communication process in a, in  an emergency if, if we have, uh, an issue in a, in a school  where police fire and and  school personnel are in the  same place. Are we able to  communicate and we test that  often it does currently  function well, um, but, you  know, if anybody saw on Twitter  today the, the town of Hamilton  has a didn't realize this, a  miniature town that they  practice on so, you know, those, those types of things are still  available for us to to work  with. They, they train a couple  of times a year in our  buildings. They're always in  our buildings, walking through  just to say hi to the kids.  Anybody that's new comes  through. It's the, you know,  the tour over and over and over  through the school year, so we  still want to keep those  connections, but I also want to  make sure that this response  plan covers is one for each  building. This could be even  reunification if we have to  leave, say the high school.  I'll use that one because I  know that one the best and you  go to Pingree, what happens  when you get to Pingree when  you bus. All your high school  kids or all your high school  and middle school kids over to  Pingree. What happens? Where do  they go? Once they're there,  how do you figure out who's  there, who's not, and then how  do you reunify them with their  parents without creating this  gigantic scene. So those are  the, um, excuse me, important  pieces of this. Can Project if  you will, it, it has not been  done and I think 12 or 14 years. It's, it's time. And I think  it'll take some time to get  connections with working with  our school resource officer,  working with the police and  fire in both communities, um,  talking with, uh, bus companies  looking at. Um, arrival times  in, in an emergency at, you  know, 11 o'clock and in the  middle of the day, how fast can  we get 10 buses to a particular  site. So really going through  those processes, do our  communications work is our 911  process working in all the  buildings? How do we know it?  So it'll just kind of be a  comprehensive review of. Of all  the safety related things in,  um, this multi-hazard plan, so.  That's my 4th goal and that'll  again take much of the year. We  submit them each year to the  state on the first of September  and To leave next year will be  due for an update anyway. I  think it's next year. If not,  it'll be the year after, but  either way, it's time. We're,  we're kind of behind in in  updating that. And has lists of  who to call, when to call, how  to get a hold of certain people  across the community, so.  Important document. Right Um,  Alright, so, um. We'll just  open it up to. Questions? Right  Um, Couple comments, um. If I  can get this to work, OK, um, I, I, um, am always aware of the  fact that when we number things  we, um, are kind of imbuing  them with a hierarchy, um, and  I would advocate. That goal 3  and goal 4 speak to every  single person in the community.  Um, and goal 1 and goal 2 may  or may not. So I would just  advocate that we move goal 3  and goal 4. Up to 1 and 212.  Not to in any way. Um, decrease  the importance of the work of 1  and 2. But just because I think  that we want to. Portray the to  the community that. Um, those  two speak to every single  student in the in the school,  right? Makes sense. Other  questions? Mm, yeah, um. I, I  don't have a problem with, with  the goals, uh, but I do feel  that from a priority point of  view we We are not Spinning any  attention on the current  students, other than the sports  facilities like um in terms of  facilities there's no, For  implementation, there's no  planning budgetary estimates  for what it takes, for instance, to have air conditioning in  every classroom, in every room.  Or improved efficiency of  heating in classrooms. And I, I  think that's uh David, I'm  sorry, I can't. there's a  buzzing over here. I'm, I'm  feeling like I have to chew the, the mic the mic, um, I'm used  to the more studio mics, sorry,  um, yeah, no I was just saying  that I think the well all of  the goals are admirable and the  the projects are admirable. I  think it leaves a lot of  students without being affected  by anything other than sports  improvements. The over at the  old facility I'm talking about  the high school, the middle  school, and Buca, um, and, and  even for the students in the  elementary schools that we're  going to combine that's 4 years  away, so what are we doing for  those, for all of the students  for the next 4 or 5 years in  terms of improving their  learning environment. And uh  and so we could consider.  Options. I, I would like to see  at least vendor budgetary bids.  So that we can see well it  costs $10,000 to do that, not  150 million. And it's not to  say that's an either or. But  we're we're not really being  served up those kind of options, and I think that's uh. That  means they'll never happen. And  uh and I think that would be,  that would be a loss for for  the vast majority of our  students. Do, do we have  projects on The books where  we're looking to do that or we  don't I think that's my point  really is I think the plan  right or. Yeah This, this, the  odd bits and pieces, but  there's not a let's have  everybody have air conditioning. That's 140 classrooms plus 5  cafeterias plus 5 libraries,  well, one library already has  air conditioning, at least. So  I, I guess I wanna, I don't  wanna put words in your mouth,  but I. Sounded like What you  just you're using air  conditioning as an example or  something that you are or are  you saying you. With like air  conditioning to be a goal.  Probably a makeover of HVACC,  for example, if you put heat  pumps in in every classroom  that provides you both air  conditioning and heat, and the  heat is more. Energy efficient  than the way we're hitting them  now. So that would, that would  have some. Financial benefits,  but it would have, most  importantly, it would provide a  better comfort environment. For  which is material to optimizing  cognition and learning. And,  and, uh, I just happened to be  studying that part of the  research and it's significant  in its impact, just keeping  people within a narrow band of  temperature, so makes so makes  so makes makes a significant  difference so makes makes a  significant difference a  significant difference I'm so  makes makes a significant  difference I'm makes a  significant difference I'm Jen  I guess for me personally I. To  me that isn't really a  superintendent goal that would  have that would need to be a  district goal like I would have. I know this puts Eric in a  difficult situation to have  committee members saying  different things, but for me,  if Eric had come back and said  as a superintendent goal I want  to put air conditioning in  every classroom and we hadn't  discussed that as part of our.  District goals, I think I would  have been a little bit. Um I  would have thought it could,  could come from either  direction, but if Eric felt it  was a goal, he would presumably  promote it to the school  committee to make it want to,  Get them to allocate funding  for it I guess I'm just, I'm  just saying it for me, that  would have been something that  I would have wanted. If To me  that sounds like more and I'm  not gonna, I'm gonna let other  people talk, so, um, Jen, so  when I first joined Capital  Finance with Eric. I asked him  like what other, I think I what  other projects we were looking  at because we were looking at  these big capital expenditures,  and Eric showed me a pile of  like proposals and projects  that was probably 8 to 10  inches tall. And those were a  bunch of proposals and projects  that that we had hired  companies and spent thousands  of dollars. To have them put  together these proposals? And  they're sitting on a desk or in  Eric's case, I think they were  sitting on a bookcase. In terms  of capital projects, I think we  have a lot on our plate at the  moment. And I would hesitate to  add another large capital  project? Onto our plate because  I think fiscally speaking, we  don't have. The What's the word  I'm looking for, bandwidth. You  don't have the money pocket, um. To take on another capital  project. So asking. Eric to put  together a proposal. For  another capital project seems  like we're going to spend money  to have a proposal that sits on  a desk for a long time. Um, so  I would really like to think  about getting the big capital  projects that we have. Mhm. On  the table? Slower to fruition  before we add another one. I  also think that. Goal to covers  what you're saying. So if that  capital project does come to  fruition over the next year, it  will be covered within goal 2,  which is already made, managed  multiple buildings slash  construction projects  throughout the school year. So  I think, Not putting a specific, you know, 5th goal regarding  what you're talking about. Um,  I don't think that Prevents  that from happening. I think  that would fall under goal too  anyway, so it's there. Yes Um,  yeah, I know Trent's got  something too go ahead you  wanna go first? Yeah, go ahead.  Sure, just to, um, I think. I  think I'm, I'm Misunderstanding  and probably. I'm tired and I  apologize. um. I, I do, so what, what I heard you say, David, is  that you don't see all the  schools represented in goal 2.  C Um, and I guess the and then  um. Amy, I heard you say that  you see. The other schools  potentially represented in gold  too. If they, if they come to  that and so I think that um a,  a solution that might broaden  goal 2 would be to have the  preamble at the top, um. be  broader than the two projects  on the table, for example, I  know there's discussion about a  um. A roof at the the high  school, right? Which is not  represented in here, but it  speaks to a huge constituency  of people that have children at  the high school that have had  rain coming down into their  classrooms, right? Um, so I  don't know, David, would that  get at least 2, would that be a  nod in the direction of where  you're where you're going with,  I think that would be a step in  the right direction. I think to  clarify, I'm not saying at at  the uh an actual project onto  Eric's. But to and without  spending money get get some of  the major vendors in this place  who would do this without  charging, come in and provide  budgetary kind of roundhouse  numbers so we could say this is  not 150 million. This is maybe  100 million and here's what you  could get. This is what we, we  vendor X would recommend, um,  uh, in order to improve.  improve the environments of all  of the schools. And and it it  would be to just give us. order  of magnitude kind of of uh  ideas, uh, whereas at the  moment we're, we're very single  threaded through one idea,  which is build a *** big school, period. Really? And, and have a  very fancy sports plaques. But  we, we have no idea now or in a  year's time or 2 or 3 years'  time. We want to stack up  projects in a in a sensible  order. We don't have the  information to make that  decision we've been given one  decision. It's a make or break  decision. And I, I don't think  that. It enables us to fulfill  our role as fully as we could.  So I I, I'm gonna just.  Respectfully say that. I, I  know that you have the best  interest. I, I know that you  care very much about the  students I in you at the same  time. I guess Me personally, to  be clear, just because an  individual school committee  member wants to. Find out about  a particular thing. It doesn't,  we can't, like it needs to go  through a process. We can't  just say, well, we should have  vendors evaluate any of all  things that any school  committee member. wants us to  look at. So in other words, if  I came up with something else  that I thought was a great idea  and I thought like we, it needs  to go through a process and it,  it does cost time and money to  have vendors come in and give.  Uh In other words, you're,  you're sort of making a leap  here that like that that the.  I'm trying, I, I don't wanna, I  don't want to have a tense  conversation, but I also want  to be clear that like you're  talking about providing air  conditioning for every student  and that's not something that  this committee Has That's  disgusting. No, that's No,  that's why I'm bringing I guess  what I'm saying is I could come  in and say I want carpeting in  every classroom because I think  it's really a good idea, but we  haven't discussed that and so  it's not really. Valid for me  to say, well, why don't you  just go out and get a quote  just to find out how much it  would be because Well,  unfortunately I was away for  the offsite, so, uh, that that  would have been an opportunity  to, to discuss it, but no, I I  agree. I certainly have no  unilateral powers. But it also  looks I stepped on Eric's toes.  There's actually a solution to  this. That would have been one  of my goals. It's, you approved  last February, you approved the  CIP Capital Improvement  planning process which is  designed. For that purpose, to  be able to have people submit  to the CIP committee, which our  new director of facilities  would kind of take on and They  would coordinate along with the  um, Capital Finance  subcommittee. Figure out what  moves forward, what doesn't  move forward, so we've already,  we're, we have a process in  place we've already voted for  that process so we can just  kind of bring that back to  everybody to say. Here's what  you voted for. Here's what we  agreed to, and then to go  through through capital finance  the way it's designed is the  capital improvement. Um  Committee Which is a  subcommittee of capital finance, they would just gather the  information, start to figure  out, uh, ways to get. Pricing,  bidding, whatever, where we can  some of it we have to pay for  some of it. Groups will do for  free, but gather some of the  numbers, present those to the  capital. Uh, and finance  subcommittee, and then that  committee would determine what  goes forward to the committee  for a possible capital  inclusion. In next year's  request for Budget Outside of  the bar it would have to be,  you know, the capital, uh,  requests are. Generally debt  exclusion, so. Because they're  just because of their size, so  they're not, they're outside of  the school budget. So that that  process is already in place so  it's not. Necessarily something  that we. Need to kind of bend  into my goals you could, but we  already have a process we could  use that. To do some of this  work and people can just say,  oh let's look at, you know, the, the high school roof was a good  example because we did submit  an SOA in April. We'll hear  about that in November and if  we get that, yes, we'll add  that to the list, uh, because  actually, no, I think I have a  new person who can do that now,  so, um. Still getting his feet  wet, but we're just trying to,  um, you know, kind of take on  some of these things as they  come because that roof comes to  fruition. We got to go to the  taxpayers and say, OK. We need  the money for the roof even  though the MSBA will cover some  of that cost. We don't know  what it would be if, if they  even accept us first of all,  and then what the grant would  be, then we'd have to, so we  have, we have to contend with  that next year on top of a  school and on top of a. Uh, the  regular budget, so. There is a  process. All right, well, thank  you, Eric for that. Um, is that, um, so can you just remind me  that. would just an individual  member would go, would submit  something or does it go first  to capital finance. So the way  it's designed is that the. The,  the, the facilitator of the CIP  would create a form that would  collect this data so he'd send  it out and collect this data  and then that person would  coordinate it with this the  capital planning. Uh, committee  Apple improvement planning  committee. All right, well, OK,  I'll that There's more process  there that I, we would need to  make sure we understand, but  thank you for that we have it  all. That's what I was just  looking at. I, I knew we would  approve something last year,  but we do have a process. All  right, um, thank you for that,  um. Yeah, no, thank you, but,  but. That would make me happy.  Yeah, that was helpful. Um,  other. Uh, other questions or  comments on the goals. Um, Not  surprisingly, I have something,  um, so, um, I just want one  quick question on goal number  one, which I, I would. I would  support what Trent said about  rearranging them though. I  don't actually see them as  weighted, but I understand that  it could be the appearance that  they're. We did and so I think  that makes some sense, um. I  just wondered about the I liked  this. I liked that I liked very  much that it's a philosophy and  it's really an opportunity. To  really create a vision and like  a real. I'm, I'm a true  educational plan like it's an  opportunity to see this and so  I guess what I wondered about  is at the top it's called  pre-KK transition, but I didn't. I guess when I first read the  heading, I sort of thought it  was gonna be about like process  for how to transition the kids  into the new building, but that  doesn't really sound like I  like what I think it is I like  better, which is, which is  really creating a deeper  educational plan and philosophy  for what it means to have the  opportunity to have a pre-K.  And K Building. So I guess I  just want to make sure I'm  right about that, that that's  more what it is the word  transition, it would be fine.  Yeah, I just want to make sure  because I, I. Like I said, I  kind of like that better what I  think you're really getting at,  um, and then this I actually  already sent to Eric and I  would encourage other people to, um, but I just wanna say it. Um, is that this is a really in the  weeds, but on goal number 3 on  the MTSS, um, I Got in there  about the standards, and Eric  and I great minds think alike.  I printed that out too. Um, and  I, Um, I really looked at, um,  He's got a couple there for  standard one and I looked at  standard one and I really felt  like I would for the MTSS I  really wanted to look at one A,  which is about curriculum. And  the reason that I put that to  Eric is that like when I read  that what's exemplary, like,  you know, what a level. What an  exemplary of standard 1A would  be, it just really sound seemed  to me like that's really what I  was part of what I was looking  for in the MTSS. This is just  me saying that, but um it's.  You know, about empowering  administrators and staff to  collaboratively plan, adapt,  implement, um, and, and that's  kind of what we're doing in  these, um, this all this new  curriculum and then continually  monitoring and assessing  progress and providing  additional supports as needed.  Um, So I made a recommendation  that one A. In there and then.  So I don't know if other people  have any other. It's a good  recommendation, can I look at  the deliverables for that goal?  I remember having a question  about them. The MTSS. Yeah Oh,  right here. See if I can fit  them all if I can fit them.  They Aren't really, and this is  my problem with this school is  there weren't really  quantifiable. Deliverables in  there. Um, it's more of a check  box set of deliverables and  less of a Report on monitoring  the improvement or the  Quantifiable improvement that  we've seen through the program.  Uh Which has always been  something I've been interested  in, like, is this working? OK,  makes sense. Thank you. Maybe  it could be something like, um,  I don't know how often you  collect the data 3 times a year. Yeah, so just. 3 times a year  reporting to the, the school  committee on the data. I don't  think you need to be 3 times a  year. Yeah, yeah, you'd want  you'd want you'd want you'd  want to see year to see how the  progress is going year to year  because last year when we got  that presentation, I think that  was the first year we saw like  substantial, um, we always saw  little bits of progress, but it  almost seemed like we turned a  corner last year. Um, and I  just want to keep an eye on  just to back to sort of the  indicators I think that that  indicator at the top, you've  got indicator E for standard  one, which is the data informed  decision making and a lot of  that is getting at what you're  talking about and so it's like  so like a lot like. The good  part about that is it's kind of  a little bit baked into the  goal that you're saying, you  know, like proficient for that  is, you know, using multiple  sources of evidence included  blah blah blah. So you're just  kind of saying maybe put that  more concretely into the  benchmarks. That's all I, I can  do that. All right, um, anybody  else have other thoughts on  goals? OK, um, so it sounds  like Eric, the plan is that  you'll bring them back next  time. Um, and, um. In the, you  know, in between, I definitely  encourage if you have. People  want to just go directly to  Eric in between so that feel  free to send me what you have.  OK. Um, all right, next up. I,  uh, school committee meeting  schedule change. Is this you,  Vinny? Um, I can do this one.  Yeah, I can do this one.  Vinny's got a few coming up, um. So we're, we're Building the  year-long budget calendar, as  you know, it's a full pay, well, you'll see it in a little while. It's a full page of my, you  know, I don't know 30 dates  that we meet and work through  the budget and realize that the  tentative vote. Uh, we need to  shift it to January 2nd for it  to to be to follow the regional  agreement requirements of 30  days before. The final vote. So  We have to take the tentative  vote. Uh, on January 2nd. And  then, um. That leaves us that  extra week after we, when we  have to make the final vote,  doesn't, we usually, we have an  extra meeting built in there in  case the final vote doesn't  happen, but this helps us if we  move the January 9th meeting to  January 2nd. Move the 23rd to  the 16th that allow us to be on  the budget cycle for the  appropriate 30 days needed.  Before the final budget vote  and gives us that extra week of  cushion in case the final  budget vote doesn't pass. In  this committee. So I guess I'll  just say that to me when I look  at these two dates, the one  that I'm concerned about is the  January and 2nd dates, um.  Because that means we would  need to have a meeting. I I  want everyone to like look at  your calendars. I, Eric and I  can start though. Does it start  the second? No, that that was  my concern as well because  we're doing college tour so my,  so one of the things that Eric  and I talked about is we  certainly could First of all,  we can certainly ensure that  that meeting is Basically  focused on the tentative budget, right? Um, secondly, we could  have that meeting on Zoom.  That's what I That's what I  That's what I was really will  be important. I mean it isn't a  very important. So I, so. I  guess I just want to put it out  there that, you know, this is a  tricky thing. I realize that  that's a really difficult day,  January 2nd is a tricky day. Um, Uh, I, I, and I don't know  whether the 16th poses any  issues for people, but it  doesn't seem like as  problematic a day, um. So I  don't know if there's. Thoughts, discussions. I'm fine with it.  I, I, it makes sense we can do  it on Zoom, I'm golden, yeah.  Yeah, I think originally my  original intention was, you  know, second's not a good day  and I moved it, but then that  squeezed us for that extra week  and we should note, I mean it  is, it's the 8th day of  Hanukkah. I'm not sure if  anyone if that. Um, affects  anyone's calendar. It's the no  it's actually not though, it's  the that's what my calendar is  saying I think the last night  is the first on my, no, I don't  know, yes, it's the night  before coincides with Christmas  and New Year's, yeah. Yeah, so  it's the night before, so yeah,  so that, but thank you for  being on that, but I don't  think that that's. Um, down on  New Year's I believe. Yeah. Um,  So I, I mean, I guess we do, we  probably do need to vote  because there's a change to the  calendar so we do need to vote  on those two date changes, but  I also really do want to just  hear if like if people feel  like that's not doable then  like let's come up with a  solution, um. So it sounds to  me like it looked like people  thought Zoom would be a good  idea. Um, and probably lots of  reminders and realistically as  people have been through the  process, if you're in the  process all the way up to that  point, you have a pretty good  handle of where we're at, um,  and we still have time to make  changes. So this is tentative,  say here's about where we're  gonna be at and like last year  we chipped a few more things  off and then, and it slightly  lower, so. Um, and, and Eric,  do you feel like that that  meeting there wouldn't need to  we you and I, I feel like we  can make it so there's nothing  else on that meeting except the  tentative budget, Vinny. I'm  gonna show you in a second, but  the budget calendar does have  some presentations that week,  but I can, I can move those and  have the budget holders come  either before or after that  meeting, so. Oh, you mean not  just you, not just you present  for. Student services, teaching  and learning to present, but we  can, we can maneuver, we can  move those around, yeah, yeah,  I just, I'm just trying to be  mindful of the reality of what  this week is gonna look like  for people on the. We can pull  those backwards. OK, and then,  and then, um, and then that  still allows us to have that.  The, um, as needed, if needed  meeting on February 13th, um,  which is a really important um.  Just in case, kind of a meeting. Um, all right. Uh, Jen, do you  think you can make a motion. I  move that we move the January  9th and January 23, meeting  dates to January 2nd and  January 16th respectively, with  the meeting on January 2nd  being planned to be an online  meeting via Zoom. 2nd, 2 by Amy  Kumberger. Is there any  discussion? OK, um, all right,  all those in favor? That is  unanimous of the six members  present and, uh, look forward  to seeing you all right on that  day. That would be great, um,  all right, uh. Thank you all.  In 2025. Vinny has his budget  beard going. It's already  started, he started already. OK  Mm Change my OK, so I'm here to  present our FY 26 budget  calendar. Uh, so tonight is  kind of the first kick off uh  of the budget process. Um, I  hope all of you have got a  chance to look at this. I do  want to point out, uh, a couple  of important dates to make sure  you all have them on your  calendar. Obviously the most  important one is February, um.  Sorry, I already lost it.  February 6th. Where we vote the  final budget calendar that is a  supermajority, so it is  important that Uh, everyone  does come that, check your  calendars that way you can have. And that's February 6th. I'll  wait while you all check it.  Thanks. I'm good. I'm good.  Yeah The normal time, right?  Mm-hmm. Yeah, it's just a  normal meat. I mean, it's it's  cycle, it's on the right, it's  on the right day, but it is  very important. And in case  which we hope it don't, that  the budget does not pass that  day. We do have our backup date  for the Thursday after that,  the 13th. That would be an off  cycle week, but hopefully we  don't need it. There are 2,  there are 3 others, but the 2  I'm going to start with are the  quintuple board meetings. Uh,  for those of you who have done  this before, that's the one in  this room with somewhere  between 30 and 40 people. It's  the full committee of both  towns, boards of selectmen, uh,  and Fincom, the town  administrator and manager, the  finance directors, uh, all of  us, and. Me and Eric, uh, those  two, the first one is Wednesday, November 20th at 6:30. And the  second one is January 15th,  also at 6:30. And those are the  all member meetings. Uh, and  then the last meeting I want to  point out, which is the one we  just discussed, is the January  2nd, uh, where we 20th is a  Friday. November, November  December no I heard December.  No, it's not you, it's me. Uh,  so Wednesday, November 20th,  and then the other one just to  make sure I didn't, uh, mess it  up. uh, Wednesday, January 15th. Both at 6:30. Uh, and then like  I was saying and like we  discussed the other one is  Thursday, January 2nd, where we  vote on the tentative budget.  Um, so there are a lot of dates  on here, but I just wanted to  highlight, uh, 4 of the most  important ones, some of these,  not everyone has to be you. Um,  they are capital planning  meetings, so not all members  have to be there, but I would  just recommend. Given the list  a quick read and make sure you  know which one, you're supposed  to go to. Does anyone have any  questions on the calendar? I  can, you can keep looking at  your calendars to make sure it  works. Yeah And Great, thank  you. Everyone's OK with it? Yes  OK. Thank you for making those  calendar. It's helpful. I won't  be able to make the November 1.  Cause I teach The quintuple.  Honestly, as long as you have  that final one on February. I'm  golden th that is the. Well,  for the for the tentative, you  need a supermajority also just  the final. OK, everyone's good  with that. Oh Quick flash, yeah. Uh, so my next item on the  agenda is a student activities,  uh, presentation, all the data  you will see in here tonight is  for the prior fiscal year FY 24  going from July 1, 2023 to June  30th, 2024. Uh, just a little  overview on the uh  reconciliation process here,  our normal district  reconciliation process, uh,  compares our bank statements to  our financial software, which  is called Infinite Vision. This  is just like a normal balancing  of a checkbook, you compare  your bank statements to your  ledger. However, when you apply  this to student activities, it  almost creates a little web  effect because we have a 3rd  platform that we use called  QuickBooks. I'm sure everyone's  familiar with it. So not only  do we have to reconcile our  bank statement, um, to  QuickBooks, but we also have to  then, uh, reconcile the bank  statement to Infinite Visions  and then Infinite visions back  to QuickBooks. So this is  really 3 different hands in the  pot here, Kevin, our district  treasurer, uh, handles the bank  statements. I handle Infinite  visions and the building  principles slash administrative  assistance handle QuickBooks  and their ledger. So it's  important that we're all in  communication and then we all.  Um, document and record all the  transactions timely because  once one of us, uh, does not do  that, it really creates a  problem and all of us have to  gather in a room and tick and  tie every single item, uh, and,  Creates difficulties, uh, but  we don't have those  difficulties right now.  Everyone is recording  everything correctly. I just  wanted to display um how the  student activities accounts get  a little confusing. So just a  quick overview on the activity  for fiscal 24 in total  throughout the 5 schools, the  districts spent approximately  $219,000 within the five  student activity accounts. Um,  as you would assume, the  biggest one is at the high  school where they dispersed  $184,000 themselves. Now they  are writing the checks and  depositing the money at the  school level and that  information is sent up to us.  So they're the ones that are  doing most of this work is at  the school level. Um, at the  end of FY 24, we had a total  balance of approximately  $108,000 again with the high  school representing the largest  portion at 76,000. Uh, so every  year as part of the student  activity process I have to  present to you our subsidiary  accounts. So within the 5  student activity accounts, only  the high school records this at  a subsidiary account level,  which means they break it out  between every single club. The  other 4 schools, it's really  just one pot of money where  everything goes in and  everything comes out only at  the high school do we segregate  between clubs. Uh, so here I  broke out all the detail in FY  24 you beginning balances, your  revenues, expenses, and your  ending balance. Uh, just one  thing I wanted to point out,  you can probably see on this  chart, Decca is without a doubt  our biggest club. Uh, they  dispersed just under $100,000  in one year. Um, You have a  question? Sorry, you can ask.  Is this a mixture of high  school and middle school  because I thought the high  school didn't have an LGB. They  have an I at student activities  account, uh, uh, this is just  the high school right here. Um,  I was at Decca. So Decca is  without a doubt the biggest  club dispersing just under  $100,000 in the second  runner-up is the class of 2024  that had $30,000. So DEA is  literally 3 times the size of  the 2nd place club, uh, and  really does represent nearly  half of all the activity that  flows through our high school  student activity account. Um,  this is just a continuation of  the list because I didn't want  to put it all in one slide  because it made it uh. Pretty  small, but at the end of the  day you can see our final  balance is just under $76,000.  So tonight really. All we are  asking is for your approval to  continue with these 29 clubs,  uh, if you compare it to the  list before, we are not asking  to continue, uh, with the prior  classes because those have been  closed out, uh, but right now  we're just moving forward for  FY 25 requesting to continue to  maintain the this list of 29  clubs. And That I have just a  quick question about. Oh, this  is last year. Never mind, yep,  I was gonna say why do we not  have the. Got it, never mind,  um. Uh Uh, do you have a  question? Go ahead. What is not  specific. What is not specific,  uh, occasionally we will get a  donation or um a profit share  on our pictures, uh, that isn't  assigned to a specific club, so  we put it in the not specific,  not specified until the end of  the fiscal year and we then  disperse that money amongst all  clubs. Um, so it's meant if  there's not, if there's money  that comes in that doesn't  specifically belong to one club, that's the revenue part of it.  The expenses is really two  things cost of QuickBooks and  the cost of getting your actual  checks from the bank. Um, they  probably spend maybe $30 a year  on a, on a book of checks, so  that's. Instead of dispersing.  You know,, $1 to each club. We  just put it there and put it  against any. Miscellaneous  revenue. Julia, I was gonna say, would you do the honors of  making the motion. Oh, hold on,  looks like no we're back.  There's a class missing. No,  that's what I was gonna say,  but it's. It's not, I think. Go, can you go back to the motion?  Yep. Did I miss a class? So the  motion is for the 2425 school  year, which is this year. Class  of 24 already graduated 26, but  do we need to add the cost of  class of 228, yeah, they don't  have any money yet. Thank you  for articulating that. I was  trying to think of what I was  trying to say, and then I was  like, wait, but it's stained  glass like I could. In  anticipation that they may  raise some funds during their  freshman year, the class of 28  would need an account. Or we  can come back and add it like  we've done in the past.  Friendly, uh, yes, class of  2028 be added. You wanna add it  now. amended. She hasn't even  made the motion yet, so you can  say 30. 30 clubs including the  class of 2028. OK. I move that  the Hamilton Wyham Regional  School Committee vote to  approve. The listed 29 high  school subsidiary accounts for  the 2024, 2025 school year with  the addition of the class of  2028. Do we have a second 2nd  by Trent. Um, any further  questions? Any discussion? OK,  all those in favor? Uh is  unanimous of the 5 members  present and the motion passes.  Thank you for that. Thank you.  One more item. Um, so the last  item here tonight is approval  for our prior year unpaid  invoices. Uh, I'm gonna be  completely honest, I hate  presenting this to you right  now. I really don't like that  this happens, uh, but  occasionally. orders are placed  throughout the schools and a  purchase order is not created.  Now I continuously talk to our  budget holders and our  curriculum directors. And  really try to um. Work them to  never place an order without  creating a purchase order, um,  but in these instances you see  in front of you that did not  happen. I've had conversations  with every single person on  this list, uh, in some  circumstances, this is not the  first time it has happened. Uh,  in those instances we have  removed people's access to  ordering things, uh, in  particularly staples. We have  added a layer of security that  those purchases now have to  come through the business  office before they are  processed at that point we  verify that they have actually  created a purchase order before  we placed that order, um, some.  Vendors, there isn't that  capability though with staples  there is, so we put it in place, um, but things like salter  transportation, they don't have  anything like that in place. Um, so sometimes a purchase goes  through without a creating a  purchase order, which isn't. Uh, not That they should hear me  say this, but it isn't the  worst thing if it's in the  beginning of the year, but if  you do this in May and June,  right before I close the books.  You don't have an opportunity  to create the PO and then I  close the books and you end up  on this list. Now, I'm gonna be  completely honest, I have one  item on this list in June when  I was covering for. The  director of facilities  maintenance and operations as  well as the HR director. I went  to Winthrop school in the  custodians asked me for a  supply order. I try to complete  that order immediately, called  Next Generation, placed it and  said to myself, When I go back  to the office, I'll create a PO. I didn't and then in July I  received the invoice, so just  being completely honest, it  happens. Uh, I don't like that  there's this many of them and  that it adds up to this amount.  Um, but again, We are all human  and we miss it occasionally.  Yes, sorry, question is, is it  now a digital workflow or is it? You know, because you were  converting some workflows. From  manual Multi-part stationary  term. it's, it's the order. And  the order approval placement  now in the some vendors are,  but not, not for all of them  because they don't have that.  Capability like Salter, for  instance, they don't have the  capability to have it routed to  the business office to verify  that somebody at the school  level created a purchase order,  uh, if a school calls, I'm  using salter as just the  example to say they need a a  bus. Salter just sends the bus.  They don't call, they don't ask  for a purchase order or verify  anything they send the bus and.  Um, send us the invoice months  later. Is that what you meant  by it? Sorry, I, I because I  was wondering whether you mean  internally or we, is it our  internal generation the PO  versus the vendor. I mean, I, I  just presumed that. That you  either manually or, or  digitally created and then. But  A digital or or by mail, send  it. It's all digital. It's all  through the infinite vision  software, so the school will,  you know, Make the request, the  requisition and gets routed up  to me to review when I to  approve the PO, create it, they  then get notified that the, uh,  PO has been created and whoever  created it then emails it off  to the vendor. Um, not all  vendors require a purchase  order though. Before. Your  position, it's just, it's  basically a discipline issue.  And uh overworked issue, uh, in  some of the circumstance. But  yes, it's a The first one. Um,  so in total, yeah, I am asking  for approval to pay just under  $18,000 of prior year invoices  with current year funds. That  means everyone's current year  budget will get hit for their  individual purchase orders and  they will have to manage kind  of that double year of expenses  within that account for this  fiscal year. Uh, attached is  also a copy of all the invoices  and a brief. Explanation of  what happened in most cases,  it's just, uh, ordered without  creating a purchase order. But  I can answer any questions Yeah  OK, uh, looks like we're ready  for a motion if you're. Did you  write out a motion or I just I  move that the Hamilton Wynham  Regional School Committee  approve the prior year's  invoices as presented. 2. Like  about Amy Komberger. Is there  any further discussion? Right.  All those in favor? That is  unanimous of the 5 members  present, and the motion passes.  Thank you guys. Sorry again you  even have to. The list of shame, so we'll call it next year. I'm  just kidding. Thank you, Vinnie. This looks, this is like my  entire bank statement right  there. You have to walk around  the cafeteria and follow it  expenses, um, OK, uh, committee  reports, uh, capital finance.  Um. I don't remember when we  met, we did. I think it was,  was it Monday? Did you meet on  Monday we have a lot of  meetings scheduled. And we  talked about the um. Calendar  That we just voted on the  budget calendar. Review the FY  24 close out for expenses and  then I went over the, uh,  revenues as well. Mhm. Uh,  planned out the budget calendar  for the capital meetings as  well as the kind of. Quintuple  board and walk them through.  Mhm. Final Budget vote date and  how it has to be 45 days before  the tentative and then. of 30  days before. Yeah. Thank you  September 23rd. We have one  meeting scheduled every month  from now, I think until. Yeah,  OK, and they're on the, they  are on that calendar that you  listed. Thank you. That's all I  remember and policy, I know  that's me, uh, I didn't bring  my notes so hopefully Amy can  assist me because Amy was the  secretary. Yeah, the update is  the same from last week. We are  planning on meeting on the 21st, um, excellent to work on the  document, the full committee  asked us to create. Awesome.  Thank you. Sure. Uh,  negotiations we will be giving  an update in uh executive  session. And uh our secretary  is not here. So I don't think  we have a secretary report, um.  Um, anybody have any questions  on any of the committee reports? OK, to you, Eric. Thank you  just a couple of things, um. It  was exciting to see the, uh,  Wynham Fire Department here the  other day they came by with  their um fire safety trailer,  the new one, it's an updated  and upgraded one, so it was fun  to to see them. They pulled up  in the back here and kids in  the beer in each grade got to  go out and learn about, learn  about fire safety, you know,  they have, when you go inside,  they have a little seating area  for all the kids and and then  they have a little kitchen set  up so they, you know, OK, what  do you see wrong with the stove  they put. bags on the stove and  things and move the, the, the  pot handles around so that they  have those discussions and then  the coolest feature is they  have like a mock room that they  go into where you know they'll  stop, drop and roll, so they  actually let. Simulated smoke  come into the room and, you  know, they have to roll, go to  the floor and roll and then  exit the, the trailer at at at  the same time and then they get  to see the fire truck as they  come out the exit door they're  right there so it was, it was  fun the kids had a great time.  They were very interested in,  you know, going into the  trailer and learning about, you  know, what a smoke detector  sounds like when it goes off  and. You know, it's just fun,  but I, I appreciate the, the,  it felt like the whole  department was here. There were  a lot of people from the fire  department here from from one  of them and we really  appreciate their assistance  with that. It was, it's, you  know, it's it's, it's almost an  entire morning for them, so, um, it was, it was a great  opportunity and. Gonna roll  that around to other schools  too, but. I will say Colin came  home and asked if, um, the  batteries are all working in  our smoke detectors. See that?  And I said they will go off at  3 a.m. if they're not. But he  did and I said It was so random  What did you do at school today, um, and then just a reminder  for people on Monday, there is  no school. Indigenous Peoples'  Day, so there's no school next  Monday. And then, um, kind of a  sad note. I, I want to extend  the district's thoughts and  prayers, uh, to the Ipswich  schools, their community and  the family who lost the student, uh, this week in the senior  class, um, terrible event that  occurred and, and, um, you know, we, we actually had sent some  counsels over to help, help  with that situation, but um  just wanted to make sure we, we  put that out there that our  thoughts and prayers are with  the family. In the community Oh, that's great that we sent  resources over. Thank you.  That's a one good thing about  all the superintendents here,  you make a call, you get what  you need, you know, we all,  it's, it's comforting to know.  It is and we're, we're little  communities and. Right Um, Does  anybody have any questions for  Eric? No Um, I don't have much  in the chair's report. I do  wanna, um. The only thing I do  want to highlight is, um, Amy  had sent out a schedule to ask  people to sign up. Um. To be  available to provide  information and public  information, um, regarding, um,  the school building project and, um. Thus far it's just you. I'm  the only person that signed up  for anything, um. So, I guess  I'll take feedback if people  are not feeling. Like I'm The  guy can make up all kinds of  stories in my mind about what  like what's going on, but if  it's something other than just  scheduling if you want support  about like how to talk about  the project or questions about  I know Julia did it, um. You  stood with the architects and  and presented at one of the  open houses Winthrop, and I've  done it a couple times and um.  For me, the more you do it, the  better you get at it and the  more comfortable you get, it's  true like people do ask similar  questions over and over. You  get really good at gesturing  toward the board, like what's  really what makes it easier for  people to understand like which  part of that board and um Eric  put these at everybody's. For  Janelle did put these at  everybody's. Did everybody get  those like flyers for you to  either. You know, hand out,  bring if you're going to a  meeting, it has a lot of also  the information that you may  need and also if you sign up  for one of these things you can  bring these flyers and give  them out to people, um. So I  know people, people don't need  to say anything, but Uh. Like  It definitely encourage it  would the more we get out there  and ask and engage with the  community we can hear what  kinds of questions they're  asking, um. And I think I  shared maybe at the last maybe  I shared at the last that at  the volunteer, I think I might  have already shared this, but  at the volunteer. Um, fair, I,  I had, you know, one of the One  of the best conversations with  someone. We were not, he and I  were not on the same page about  the project, but it was one of  the most respectful  conversations that I've really  had on a difficult topic and I  there was so much goodness that  came out of that conversation I  had, you know, that's not an  easy thing to do and I felt  really good about both of us  that we were able to have a  really complex conversation  about it and I think it's  really good to get out there  and the more we can do it the  better and to have those kinds  of conversations, um, so that's  just my pitch, a question I  have is. And to you and to Eric  is. You know, based on the  outreach work you're getting,  you're getting, um, and this is  anecdotal, obviously, but are  you getting a sense that that  that you're changing hearts and  minds, from where we were, or  people dug in. That's a I think  that's a fabulous question  actually. I, I like I, I think  that's really important and I  it's totally anecdotal, but I  definitely felt like there were  Several many people that were  genuinely curious and hadn't  already dug in one way or the  other. There certainly were  people that were dug that's  real, um, but, but no, I think  that's a great question and  that did make me feel good. I  did, I don't know what you, but  I did feel like there were lots  of people of new families, we  had, yeah, we had a number of  new families we were able to  give out, I think we, I forget  how many we give out over 350  flyers. Um, but we also had.  The same question multiple  times at each of the open  houses or is this that 3A thing? and he gave us the opportunity  to say no, here's what the  difference is and here's the  school project. So that was  helpful because a number of  people really thought the  yellow signs all around town  were related to the school  elementary school project I and  I I in terms of changing hearts  and minds like that, I did feel  like. was able like you could  have a conversation and then  people would walk away going,  OK, I get it. That's a  completely separate thing that  like you can be for or against  3A and that has nothing to do  with whether you're for or  against the school building  project they're separate, um.  So I'm glad you brought that up  because that, that was, that  was huge because the first  person that said it said it to  one of the architects and I  just caught out of and I wait a  minute, and then I listened a  little more intently and they,  they were very much uh of the,  of the mindset that this was  the 3A project that everybody  was talking about so it's a  confusion was a little helpful  to to talk to and and it  happened in each of the open  houses so that was, uh, good  that we were there and you know  again these these these are the  flyers we gave out. People are  happy to have more information,  um, they seem to be happy when  I send out little updates and  things. It's like, oh, OK, now  I know where we're at and then  as we move into the project. Uh, schematic design, some  three-dimensional in the  interior walkthroughs are gonna  come about, so that'll help  people to see what it looks  like to give them the visuals,  so. Cool, thank you. Can you  pull up the uh spreadsheet  again and I apologize because I  didn't even the spreadsheet for  the, um, Signups. Oh. We're  still talking about that, right? Yeah. Um, I apologize because I  didn't even sign up for  anything now. Oh, it's not here. So some of these things are  probably not conducive to  having these kinds of  conversations like I have  personal experience with  Halloween happenings at  Winthrop, for example, it's a  very loud event it would be  really hard to have  conversations. There's a DJ, um. And also this, anybody can add  to this document. I just wanna  make sure like I can take a  look at it periodically to make  sure we have what we need, but  all of these. Events we'll need  permission to table that, right, Eric? I mean, if, if people are  going, just let me know and I  can just let the principal know  that I have the table ready and  we have the boards ready. There  are boards at every school set  a board, so yeah, I just need  to know what you need. I mean,  I, I don't, yeah. So we yeah,  we'll need And I, I see like  Amy's got, which I think is  really good if, if, I mean in  our dreams, it would be 22  school committee members,  because I think. First of all,  you learn from each other, you  learn what from what the other  person says, but also just it's  great to connect with different  segments of the community like  different people know. You know  different people, you have, uh,  it's yeah. I was kind of  looking for feedback too from.  People on the committee who's  or members of other school  communities like would these be  good? I just looked on the  district calendar, but I don't  know anything about some of  these, the, the fun run, I  wonder like I'm. I'm  volunteering at the fun run, so  I don't know if I can. You're  not running this year? Uh I'm  gonna hand out I don't know  what they're gonna have me do  whistles, water bottles. The  fun runs hard because people  are kind of all yeah that's I  don't want to hand someone a  paper when they're when they're  running. No, I'm trying to  think strategically,  logistically about how, how  that would work. How, what do  you think? I'll be at. My 5th  grader is very excited about  the high school open house, um,  for some reason, so we're gonna  go to that so they're I'm kind  of in the same boat where some  of these events I'm attending.  Right there in a different  capacity, but. I can definitely  add more. On here. Um, yeah, no, I. I think I can say I, I mean,  I will be in attendance at the  Fun Run for sure. I don't know  about the movie night, so I  could put my name down as like  I mean as a representative  people know people know who I  am and they know who Eric and I  think that's the reality is  it's right, some things are  going to be more conducive. To  spending, like, in other words,  that volunteer fair was a  people were. Hanging out and  talking and pamphlets, but some  of these are gonna be more like  a quick grab a flyer and go, um. So Well, I'll take another look  at it. I think it is important  to have representation from the  school committee and I think  it's important to have. A  variety of representation like  in other words. You know, What  if someone it's just. We all  have, we all see different  segments of the community. It's  good to have. A mixture. So  anyway, Continue to sign up.  Thank you very much for doing  that, Amy, um, with people need  Amy to send that out again?  Yeah, you I usually need 10  emails before I do something.  Um, alright, uh, topics for  future meetings? Sign Sign Sign  Sign up OK, uh. And if there is  nothing else, I'm going to make  a motion. OK, uh, I moved to  adjourn into executive session  for purpose number 3 to discuss  strategy with respect to  collective bargaining with the  HWREA where an open meeting may  have a detrimental effect on  the bargaining position of the  public body and the chair so  declares, and not to return to  open session by Ay Kumberger.  This is a roll call vote, Julia  Trent. Yes, they would. is a  yes, and we, that is unanimous  of the 5 members present, we  are adjourned into executive  session.