2024 Hamilton budget Workshop meeting to order uh this meeting is being held with the benefit of public notice as required by the uh open public meetings act uh Madame clerk would you please call the RO Mr PaPeRo here miss Phillips here Mr whan here Mr Ty yes Mr carelly is absent uh Now ladies and gentlemen would you please rise and join us in a salute to the flag and remain standing for the invocation of the United States of America and to the for it stands nation under God indivisible liberty and justice for all dear Lord thank you for bringing us together this evening we ask for your guidance wisdom and support as we conduct this meeting help us to participate in meaningful discussion allow us to grow closer as a group and to develop the bonds of community amen amen amen nicely done thank you I'm also he looks more like a frer okay uh so there are no formal minutes for this Workshop uh the meeting however is being recorded and will be posted on the township website all comments and questions can be submitted in writing to the clerk's office director Dumont good evening thank you for joining us first of all I want to commend you on a great uh prayer opening prayer I think is Mr carelly would be impressed I have to give uh credit to our clerk Alison Sao thank you for the assist Allison um so with that said do you you want to make an opening statement I do I'll be brief I have just two points of personal privilege um as uh councilman well and knows I just returned from a trip to Disney World with my family on Monday night on a what weather delay made 8 hour trip to there um I thought about work a lot thought about difficulties to work over four years um I remembered I had no idea what to expect my first day and surely if I knew it was coming at me I wouldn't there would not have been a second day but um I know that uh Mrs monzo can confirm that winning flights outside this building are the easiest tasks uh some of the biggest challenges of our flights we have to win inside the building um and then on the weather delayed 8 and 1 half hour trip it happened to me again and uh after five fabulous days in his sun with my uh my family I thought again about the job and while acknowledging the difficulties I remember the accomplishments and some what I talk about tonight and for the record I'm very proud of what collectively we have accomplished so in 2023 we milled and paav 12 roads on their Capital program three on their state grants totaling 1,100 $117,000 $70,000 reviewed and approved 62 zoning and planning applications conducted 25 zoning and planning meetings issued 5,733 construction permits and performed 23, 393 construction inspections we issued 2450 housing certificate of occupancies completed 3,941 certificate of occup occupancy inspection and we reserved a large property on ker Road um which is the site of a proposed Warehouse um 2024 has gone off to a fast start where a road project has begun on East a Street Extension Hopman Drive our job fair recently was an amazing success with 77 vendors and 997 applications and so so much more um having said all that I'm happy to discuss our 2024 budget with all right thank you director so uh what we'll do is uh this will not be uh in the order that's on the agenda but we will hit uh all the um all the different uh sections of your budget uh we're going to go in the order of our packet uh so we'll start with the Zoning Board of adjustment uh any questions from Council what no that's not the zoning board council president actually had a decrease in our budget of $5,000 $600 $5,000 for legal services and $600 for Dropbox Services how come the legal you looking at you looking at we had to increase it a few years ago councilman um because of litigation efforts there was a spike in 21 for litigation we had a number of controversial projects each year we have a decreased that litigation so we feel 20 uh a decrease of $5,000 is more than appropriate yeah last year it was uh about 30% 25 30% drop box was a u covid um situation where people could put uh things online and reviewed online applications online uh we stopped that because people now come into the office and it's quite yeah I see a lot of minuses on your budget uh it looks like you worked hard to find any identify any savings that you could Fred for the township um I I don't see any nothing's jumping out at me no not on the Z all right we'll move on to zoning enforcement the same thing applies there we have a very minimal increase and um that is because uh my good friend Chuck Thomas won't tow our cars anymore to break down so now we have to pay for towing services so you want to hold it against him in his review I I would appreciate it but uh we just had to increase that $300 in case our car all right yeah again pretty flat yeah y building code inspections I'm sure you have uh something to say about building code inspections first I do Council vice president um very big office for us you gave me a demotion by the way from the beginning of the meeting already I did because you questioned me way too much so uh you know um so sorry about that um that's all right so in in our Construction office there is a $100,000 increase which I would like to blame on our business administrator is for um for help me please Mrs mon what is that for it is for uh that for insurance or for uh there was a increase in talk Insurance yeah that's it or Insurance rather not yeah so it goes up from second to last Pap $783,000 2023 to $883,000 that's group health insurance it's $100,000 so I'll blame that on John calone that is John does that worksheet so that that's well placed so throw you right under the bus John no this is where we allocate this both to to UCC because obviously he takes in fees that cover the Appropriations and so we report the appropriation there for health insurance there's a couple of other things that we also allocate to his cost center and that's um postage yeah F right the do we we do F right so a couple of things that are also appropriate in our current fund but we take a portion of it and charge it off there we charge it to sewer as well because their budget is a little separate right so those are the two areas that we also appropriate oh so his that that expense really covers all the Departments except uh uh yes covers our our entire division it covers them all entire department yeah so the other increases were Towing again $300 a new copy machine was $390 and we had increase our training cost $600 but we do have several decreases also um we use Robinsville because uh there's so much building going on in Hamilton Township now we need additional um inspectors so we've cut that $25,000 and the dues the various associations we belong to we cut that $46,000 so if it was not for the uh the health insurance increase we would have a significant decrease in that division's budget okay all right if everybody's okay there we will go to well we just talked about actually UCC uh group health insurance uh let's see why do I have that as a separate oh hold on we're going to go on to Economic Development salaries and wages it's the next okay Economic Development think there was just I'm up here I didn't know it um there was an increase um of $3,000 because uh we took on a gov pilot program that a pre been uh paid for at the clerk's office Mrs Gore was very kind to pick that cost up for us evidentally Mrs G left and the next person pushed it upon us so that's our only increase in that in that uh division everybody just jump in if you have you have anything I don't think there's nothing really besides that one item all right Economic Development advisory commission no increase in that okay Engineering Services boy let's see so there's several changes in Engineering Services um there's an increase for one of our programs arcgis of $2,000 telling increase new new um allocation of $300 office supplies $11,000 for Adobe Pro and office supplies Inc for large printers increase $2,000 what are you telling when count of cars break down we have to get them too so and they break down often because they're so old okay all right I'm sorry asked but we did have some reductions of 9,8 Code Enforcement program we use with Ruckers reduce our consultants for $1,000 so the total decrease for that division was $553 okay and if everybody's good there we'll move to the office of housing inspections again there's a $300 toing fee included in there um computer software we put a took a new program on to monitor our uh landlords so there's a total increase in that division of $1,300 planning board planning board there's no change Board of Public officers no change Community planning and compliance um so we have the $300 toing charge in that we have a decrease of $400 in our training budget and a decrease of $1,130 in our conference and training so overall Council acting president um our budget decreased by $315 now that's what Mrs mono always used refers to as my Voodoo because there was a $100,000 increase M for uh the insurance but I think overall this is a solid budget that if not for that insurance increase we' be producing a uh sizable reduction for you okay that's that's your budget that's the whole thing um unless you want to do capital Y yeah we should actually look Capital so under Capital we're requesting um we requested two vehicles we only getting one that's a Ford Escape and under uh roads we have um proposed a significant Road program the mayor has reduced it quite handsomely um and we think it's a good road project going forward that's you said he reduced it no he yes [Music] yes oh you requested two and got one you requested two and got one correct on the cars yeah and what was the other uh was there another line item for you in capital that was the only one okay another Tab and then the the roads engineering roads okay uh look hard to argue with uh one vehicle right yeah and uh considering we're adding uh expense for break to cover the cost of talking T of vehicles yeah it's because of the ordinance and the way that the ordinance was revised and and and that's why we're in that situation now so we're not able to rotate some of the older uh police vehicles out to the civilian uh we can and and at what point that assessment is done is we usually you know take that from the police wait to hear from them right when they have the Surplus cars but most of the time they reuse them in order they run them hard like they they do and then they they they reuse them after even Patrol sometimes and don't send them directly to auction so basically when they're done with them they're they're done pretty it wouldn't be an improvement on anything that Fred has not really it's kind of tough there are some areas where we have done that but for his folks that you you know utilize these and need something Dependable on a daily basis this right um we usually if we do reuse those when they're almost scrap level then it's it's really for somebody that uses it occasionally right and that we cross our fingers each time they try it or correct with on the Rob correct I I need to say this I'm very impressed with uh with Public Works how they uh handle the vehicles M you send the vehicle over there it's repaired very quick quickly it's a it's very good service great well unless anybody on Council has any additional thoughts uh Fred if you have any parting comments for us Now's the Time well I did prepare a song and dance but Allison only gave me 12 minutes so I okay I'm going to leave the rest of Chuck he's got plenty to cut there I you know thanks re listen I knew we'd get some crumb somewhere what one of my better relationships is the is uh the way our department and Public Works work works together it's it's very impressive and it's uh mostly due to the season Veterans of Chuck and Linda who've been here and i' really set a standard for all this the good to hear thank you for everybody see you next time good night I'm oh yeah way to go oh I know it Fred batter up oh staying in a home run holy  fourth race live what's up never mind Chuck thanks for joining us all right thank you good evening everyone good evening uh do you want to do you have an opening any opening remarks that you want to make I I do have a opening statement just a little great summary of Public Works and what we do okay always striving to do better the level and quality to better the level and quality of customer service the Department of Public Works is a Hands-On team of professionals dedicated to supporting and improving Hamilton's infrastructure and public properties the DPW is dedicated to enhancing the quality of life in Hamilton and making every effort to maximize the efficient effective use of Hamilton's resources the DPW is committed to Public Safety and providing prompt courteous and quality service to our residents and businesses as well as the other departments in the town DPW consists of roads which is responsible for maintaining and improving approximately 625 Lane miles of roadway the operations and maintenance of the Harry benac Ecological Facility and manages the township wide Fleet through garage Services of which we have 356 on the road vehicles over the road vehicles and about another 150 pieces of equipment that we maintain with the staff of 17 people so I appreciate the comments our garage does a great job and appreciate Fred's comments the division of buildings and grounds which is responsible for the maintenance and upkeep of all the public buildings facilities and structures we have 38 properties 157 individual structures and 35 OCC structures and the division of parks which is responsible for the maintenance and upkeep of all public parks recreation centers open space and storm water basins uh that last count was approximately 2,634 acres of land that we maintain year what's that number 2,634 Acres uh in addition to these responsibilities the DPW also manages our solid waste collection Services through our vendor Interstate Waste Services great thank you Chuck uh we appreciate you being here uh and the work that you do uh so just as with Fred we'll we'll go through kind of Department by Department uh any comments you want to make on that uh but otherwise uh Council will just everybody will feel free to just jump in with any question questions all right so we'll start with vehicle maintenance you've been holding the line on overtime I see uh big percentage increase not a huge bottom line number but big percentage increase in maintenance of other equipment yeah the cost costs for parts uh you can see across the board have gone up tremendously over some of these are unavoidable you and I had that conversation uh inflation we've seen you know we've seen it affects uh any type of uh construction or or maintenance work um so this is this is one of the impacts here we're looking at in our budget yeah I see that shows up again under motor vehicle parts and access to on page three oh no that was a reduction I take that back y I take it back yeah yeah it's just went from 3,500 to 5,000 what is that gases oxygen uh going try to pronounce that sine thank you um let's see General Hardware went up a little bit as you would expect under these circumstances okay I see a lot of looks overall pretty flat for vehicle maintenance uh next is utility expense bulk purchase utility expense bulk purchase telecommunication charges is this an example of like um putting something under Chuck that applies to multiple yes Department yeah yes the handle the utilities we pay the water electric yes good yeah I have any questions next is Storm cover recovery Reserve it's a big drop actually um guys just jump in if um as I as I go through um if I go too fast uh other Public Works safety progress now this is an area you you felt a need to increase the overtime budget are we out of the storm Reserve no was on safety yeah sorry we're okay keeping it moving that's what happens we some tight budget right yeah well that's just it it is you know yeah and and again we mentioned the notes before but the notes have been very helpful I think in terms of full communication so you're getting that actually does it reduces our question it's uh very helpful appreciate um which that all comes from the Departments as well well and jum these budgets have come a long way from before it's like what is this I remember in 19 yeah if nobody has anything under other public works we'll go to solid waste collection we know that's inre right we're talking about that with Carrie too the um they're actually going to in inhouse you know like they're going to take back um Sledge sludge removal from a contractor we're we're going to work on that for her Department because it's gotten so you know the carting has gotten so astronomical so transportation of it tipping fees are you on land uh solid waste collection so pretty big increase right yeah almost 30% little under 2 million 28% yeah yeah this this is that's the cost it goes out to bid and that's that's the best bid we got yeah we budget based on the tons from the previous year and [Music] okay try to do that was coming you guys are good yes sir I think we understand where that increas own garage trucks next we got one electric one coming what's that we got one electric one coming right right that's not for that that's not for that type of garbage though no uh next is solid waste recycling what do we pay that to the county we pay the county yes yes 90% increase in uh oh that's just one line it uh let's see well oh it's recycling 82 90% wow you only got one bidder as well yeah that's I thought and they're they're not able to they used to be able to sell that stuff and now they can't sell it that's myself a retirement job to start started a garbage company I was thinking golf cart rental after we talked about the cost of the G golf cart rental the other day not a bad one either uh let's see public the same costs that we seeing are beyond our control yeah that's the thing the big increas is it's it you know these are bids you're getting the best possible bid uh not much that uh can be done well I mean really the sad part is you're only in some cases getting one bid yeah yeah you know CU there's not that many companies around that's right willing to do that work all right so we're going to move on to public works okay do you want to talk about the U overtime okay [Music] these um and I'm just going to jump around for we can come back to that when you're ready but um these GPS devices I thought we were did we talk about we were going to uh that was going to be capital budget or no am I thinking of something else you're on page two yeah yeah it's under maintenance of botom page two I guess I guess that's not going to Capital they're just going to is that supposed to be in capital I don't know if it could be in capital something that ugia could look at as to for Capital Improvement fund right so she said that we have some Capital Improvement fund and this might be perfect for that some Capital purchases that are smaller that we could do and not put in the capital ordinance necessarily right we just save you $30,000 Chuck fantastic I appreciate that we'll see yeah maybe we can yeah we've shifted it to using a reserve that we have yeah okay um talk to the CFO on that one she's right all right keeping an eye on so they don't use it up for a lot of small purchases right but I I think there was only one or two other small ones that she was considering for that yeah right so this might be a perfect one for that TBD CH TBD okay stay tuned thank you uh did you have any uh feedback on that overtime looks like it was just uh according to what they spent oh you went way over it last year that's why yeah and actually that was still down from 22 so we're still down from 22 uh okay well we didn't have to charge it off today okay see that those levels are up there for the most part and so I think John's just reminded me that last year we reduced the budget because we had a storm trust that could take some of the overtime should we run short but you know you always have enough vacancies and turnover or people that we didn't need to have to um transfer anything in or transfer the expense out to the trust so the trust is still intact and this just you know those are the actual costs yeah this numbers actually now that I look at a little closer it's a slight reduction from the actual amount of overtime last year what is the trust look like where we have about I have to look it up but it's it's got a healthy amount in it that um whatever we call look you know you're going to get some storms and there's never going to be enough in there right but um you know so the more that and anything that's left over in the storm trust we always you know remove it from the budget and move it over to the trust so that it's preserved for any storms in the future smart rather than RVE yeah yeah takes one catastrophe one major storm y so let's but I can get you that balance and uh just recently Eugenia did that of all of our trusts and you'd be interested to see it so I'll I'll I'll get it to you because she's put a focus on since she came here and you guys have been really great about doing that of of building the reserves so instead of just you know putting everything we end up having into Surplus you know she puts the majority of it in Surplus and then she'll put some other things that are specific for those trust areas so like our accumulated leave trust uh has been built up a little bit the storm trust she started another one for recycling because you see these numbers and should something happen and we go over that we'll have a little cushion if that's what you want to call it but a reserve for just that type of thing so um she did a thing for the um rating Agency for standard and pores to show we've been you know um steadily building our reserves up for those type of unanticipated expenditures so so we don't have to rely on our Surplus all the time and we don't have to worry about if you know we've budgeted for the catastrophe so um yeah it's a great question all right if everybody's okay yep maintenance of [Music] parks for [Music] [Applause] we got a reduction in general Hardware here okay you any questions uh we're looking just for personnel expenses and training on page six that's just because the new line item right mhm yeah that's a 83% increase yeah why on page six but again it's a new line item MH yeah bu it this this [Music] total is this four uh oh so it shows do was only one yeah okay Chuck looking at the buildings in ground on the first page usually we don't see reductions in every time especially 20,000 right on the first page uh buildings and grounds it's uh 012 would be the number yeah the overtime went from 2023 yes you had 130 in the budget now we're down to 110 I just you know I worry with that yeah we're basing that on the number that we spent last year we spent 93,000 last year where does the overtime typically come from for that department B&G it could be it could be in a building emergency if there's something they need to stay and work on and get completed they could work in a building uh like the municipal building off hours if they're doing something that uh changing carpets moving offices doing that kind of work where it needs to be done while it's unoccupied also special events they work special events they work uh I have a team from b& that works on health complaints so a lot of they support all the divisions support each other and they I see we I'm basically been under 100,000 except for 2022 so I can see the reason for the reduction I just don't I don't want to Short Change either yeah it's not a huge number truck on the first page of buildings and grounds the U differential out of title that shot up last year and we're staying at that elevated level mhm yeah I have um some newer people in buildings and grounds and a lot of them are working at the entry level position and um we have them doing more maintenance repair type of work so I really that's that's a benefit to us in that division that I can utilize these people to their skill set and help get the work done until we can get these positions filled okay we do out of title and and several different um departments but in this one itself it works the best I mean because he has so many different functions and a lot of times you have either a good number of people who are either out or maybe on some extended leave or uh you know perhaps even just vacancies where you need to get a body in that position and so they're very good about working out of title and you guys are good about you know managing it so it works very well well yeah okay uh any so just uh jumping a little bit backwards any questions on landfill Solid Waste Disposal it's pretty uh flat actually prly flat are we finished with buildings and grounds are we still yeah and if you have questions on it I I just had a question on page two the increase the maintenance of other equipment is that just a transfer from a different department to you guys uh no this one's buildings and grounds sorry2 9age yeah 98% increase on that okay new vendor yeah I'm sorry which sub code was that2 um 026 oh yeah well this is this is all your um elevator maintenance inspections on the elevators um some the elevator for this building there was an increase in the maintenance fees on that one some of the fire stations have elevators and when we get the contracts the maintenance contracts we have to go with whatever it is so yeah but she took that out [Music] that's generator maintenance is also in that one yeah I think's he's just confusing the line items but I thought Linda I thought I heard you say yeah we in the uh maintenance other equipment right um we discussed about the GPS radios right but when we did this budget we included the cost of it for buildings and grounds in this sub code an increase of $4,688 so that wouldn't be there any longer gotcha so jumping forward 0208 right we our consultant fees every year for the past since 20120 have been 57,000 or higher all the way up to 114 and we're only requesting 51 are we going to have enough money in that account right is there enough2 so you you know every year has been 57,000 since 2020 and we drop down to 51 I mean that's more than double from 2021 it's it's half what was the rationale there are we going to have enough money to cover what we need to cover we can put a change in the line cuz each year they used more yeah yeah I mean double in 2021 we only allowed 28 and they spent 114 so I just want to make sure we're not changing there or where the other money went didn't change it I think it would this looking see what did we spent 72,300 on right and what is in there that's different than what they've outlined with some of these other service calls and some of them are service calls they're just guesses at what right just right it's not like it's a maintenance contract it's you know they may come out 10 more times than we anticipated and that's what causes that overage right so we have to make an educated guess as to how many times we're going to need an elevator service call how many times you know but is 51,000 an educ a great decision if we spent double that before in the past couple years well and even just look in the last two years right we've spent over 70,000 each time so that's what I think John should look into what have we spent the last couple of years and see if we need to you know model it more like that and we can talk to you guys too to see if you know we have a better number yeah just want to feel com with the number right yeah was something maybe transferred out of there into another line item probably not they're probably just conservatively guessing and then you know it's it may or may not be enough but I think you're right it's you look at the history of it you know in any of these years the only time it would have been enough is back in that first year 2019 right so I took or we took into consideration that the entire budget for buildings and grounds and a whole the control line item you know there's always we do a lot of that predicting trying to figure out what we might need and then at the end of the year more than likely there's money left over because a lot of maybe not a lot but a number of things that we predicted maybe we didn't have to spend as much money so there was enough money in other sub codes that would compensate for what we spent in their sub so they rely on transfers and which is not a bad way to do it if like I said most of these line ons in here are guessing you know an educated guest so [Music] um well the bottom line is uh a reduction in this budget so thank you for thank you for your efforts to uh hold the line the last is solid waste ecological now it's interesting that this is flat when we talk about all other Solid Waste it's skyrocketing maybe because it's inhouse this is ecological right yeah so this is in-house work is that why we're able to hold the line [Music] here right here yeah so Chuck mhm is this in-house work this is this is uh work that's done in-house uh some of it is the the brush grinding we hire out we have a contractor do the brush grinding for us at the Ecological Facility we have a contract with Britain to handle that um most of the ecological work is in house most of these are are our guys that's about the that's why you were able to maintain a flat yes budget here yes this is like one of the few costs we can control right now or you can control right now I guess Chuck uh well anybody yeah well we appreciate it chug we appreciate your efforts this year in a difficult year to uh hold the line as best you could there were lot of uh costs beyond your control clearly uh and that's you know that's been true across a lot of departments so any any uh yeah yeah of course we got to go to capital for tpw I know you're trying to let them off you're trying to let them off easy nice gu I'm Mr Nice Guy right Happ see more light at Veterans Park including the skate park skate park lighting yeah Skate Park lighting yeah we're actually um working trying to get a grant we applied for a grant earlier this year and uh that would be a great project yeah if we get we have to have the money to supplement the Grant in order to go forward with it now at the skate park what's what are the plan like how late are we going to midnight that's that's located at the same entrance with the ball Parks so there are Gaines played into the evening yeah those lights are usually on uh like like to Mayo right now what time do they get shut off uh there's a curfew 11: 11: is the curfew off by so probably be the same mhm yes yeah yeah control that yeah I mean the new go easy on the wattage with the lights go easy on the wattage Chuck any L the LEDs are bright man they they are bright they throw off a lot of they have a lot of Life pollution right they're supposed to be more concentrated and chances aree and chances are Chuck these won't be Towers like on a baseball field or soccer field it'll be a lot no they're lighting a much smaller area right yeah okay uh let's see critical need for playground equipment mhm where's where's this is there a specific or it's just general well we have 28 playgrounds and there's four to five six pieces at each playground and we we try to do is budget money to replace the oldest pieces of equipment or the ones that have become outdated dangerous broken and then when we do replace it one of the other things we're trying to do is uh go with port in place surfacing so you get uh take the township out out of the um mulch the wood fiber mulch the maintenance that comes along with that constantly never was great right it was never it was very it was the most inexpensive way to do it so at at the time to be able to provide a playground for somebody you know when that in itself was a huge cost yeah you know it was it was a good way to go but as the times change and new Services become available um it I we feel it's a good way going forward so pour it in place it'll be like a little bit um give some cushion yeah for the kids yeah it it meets the U standards for playground equipment the fall height standards for playground equipment and it as as long as it's installed properly and and uh in good condition and it's accepted from a health standpoint it's okay for the kids is this the one that we did Joy's little yes the new part came out great yeah more easily used for um you know special needs also yeah it's a huge improvement over uh wood chips we're getting another for the kids toddlers Apollo Park is going to be yep I'm looking forward to now which one where Angel's play is coming to yeah that's great Chuck them them dish like if the Graft in house obviously must they must have a commercial type kitchen of some sort or I mean this must be a commercial dishwasher we're not talking about an undercounter diswasher we're talking something that would be in a restaurant for eight grand right I don't think that's under Chuck's perview oh it's not oh wait that's uh I'm sorry Chuck that was Kath Kathy I miss that should ask Kathy your dishwasher questions yeah I was looking right under playground yeah and Equipment my bag let's see what what else what else else we got for you Chuck Roads John Deere utility tractor we're replacing yeah so we're we're on to equipment John Deere utility tractor is replacing a a tractor that has a 2006 are we done with the roof uh did I skip something page four is the roof right 1.2 million for the roof all right hold off on the John Deere tractor let's talk about the roof go ahead that's a different T right are you talking about public facilities public facilities we went from Parks and improvements the next page is public facilities correct okay please so that's before equipment that's reason if we're going in order yeah yeah I want to go in order I didn't mean to okay skip anything um when is that project uh looking to start the police station roof uh first we got to if we secured a funding that would be sometime next year we would do that and the in-house Paving is that that's for everything um in your actual yard right that's yeah to get the money for in-house Paving is just to pay for the materials and any other type of like repairs that we need to be done to to improve our yard and we would figure on doing that if there was breaks in between other projects and using in-house Personnel so that money would be um I think that's money well spent to improve our our complex so when you do these jobs these Paving jobs such as this roads is there ever any uh is there ever any leftover leftover millings or talked to him today about it so they're talking about Alleyway yeah when I saw that on there I thought a good well right right now we don't have any but uh as we Mill a road and and we pave it we do get some and then we could use that to repair some Alleyways we use it to repair uh divots and holes in our Ecological Facility you know just to keep up on that you also directed uh Rick and who put in a um a work order to go and do see what maintenance needs to be done on there whether it needs to have temporarily build in or whether there's brush or whatever that needs to be where's on the Alley oh you were um we had a resident who came last night about yeah yeah Ro Blitz the res on Clock Town owned alley and so we need to maintain it and needs a little bit of work yeah alleys tend to get neglected okay not by you Chuck but you know in general generally speaking so let's see let inh house Paving and what else that's on right okay so then now we're on to the uh let's see vehicles and it does start above that where you started before with Parks right cuz that's yeah we have uh so there's compact utility tractor it's replacing a 1994 vehicle yeah wow um the utility tractor 2006 so we're talking about an 18yearold piece of equipment MH and what what that is is an arm mower we use that for roadside maintenance and that's a very specific piece of equipment but you're covering miles like I said we got 625 Lane miles of roads and we need to we need to be able to hit the roadside uh mowing be able to do that and the attachment on that is about half the price of the uh tractor in itself it's a what you see the word utility tractor people think you know like a mower but this is this is a very large tractor like a farm piece of equipment that we get that we would like to get this is with the arm that goes down yeah it's got the uh adjustable arm that heads out and you could cut what's that your mic off I didn't shut it off okay no just wasn't loud enough okay so this is just a this a replacement it's a replacement yeah both of our arm mowers are were in bad bad shape and and have been down and and you end up having to do the work by hand we whacking we that's just outrageous on the road side yeah yeah that's yeah we're responsible for the right away Along uh I guess major tup roads yeah down in the country all different places there's number of spots all right let's see buildings and grounds that's that's Chu right mhm um Ford Escape replace nine what's that mean replace nine nine is the uh male vehicle the male M IL the male truck yeah I figured but itan anything to me in my it's easy cuz I'm thinking of my vehicle than I saw the other one 395 up top is a vehicle so just nine a single digit is different have single digit yeah used to be in a different department that's why it's got a different Ty you have a lot of miles on your cars deliv we're actually downsizing from that fullsize van to a Ford Escape something along those size vehicle figure that' be much more efficient fuel wise and cost wise initial cost are we uh keeping in mind looking at any hybrids or electrics for any of these I mean I know we have to get infrastructure in place but we're just being mindful of that as we look at I think where it's you know useful and usable electric a lot of your vehicles electric would not be appropriate but maybe for a mail van yeah I think we'd have to look into the cost of that vehicle I think the initial cost is going to be much higher and we were trying to uh keep the cost down fair enough uh okay so Ford um STD 250 as opposed to an F250 so the 2008 truck had 76,000 Mi on it mhm relatively low odometer reading for one of those isn't it yeah we're placing 406 406 is an older diesel vehicle and that's see they're actually doing you're only only you're only getting one of the two that you're one added the two which one you replacing whichever worst at the time it's it's not here get ad probably later this year or next year whichever one's in worse shape they're both uh they both have issues okay The Replacements are going to be diesel too right well they're they're these 2 50 XLS they're they're diesel right they may or may not be it depends on what's available at the time if we have to wait two years to get a vehicle or probably cheaper for gas we don't even know when we're going to get them right the weight is so so we'll see we'll have we'll have to see we're putting in to replace these two types of vehicles uh 430 is a maintenance truck with bins and cabinets and uh 406 is a similar type of truck but there are two oldest vehicles and and you know you're you get 10 12 years we do have a great garage and they keep these things running but these are these are past that when it comes out do you prefer diesel or gas truck I mean I actually Diesel's a lot more right now pricewise right for diesel gas but is it easier to maintain um diesel has their advantages like like you you got more power in diesel you got a steadier gas mileage with diesel now the diesel costs a lot more than regular gas depends on what you need the vehicles for what are we using those to V these These are B&G maintenance Vehicles so um so you don't really need the power it's more I I don't need the power as much as I would like a road truck for plowing or uh you know something along those lines if I was going to get a a Parks truck uh 550 in a park I would want to get a diesel I mean I know the trucks have age on them but like Ricket said you know relatively you know for 2008 to have 76,000 miles on it is I these are sturdy Vehicles pardon me they're sturdy Vehicles yeah but I'm saying is you know even though they're you know a little older the mileage is low I mean is this a typical problem that we incur that your mechanics see that hey you know they hit 880,000 90,000 miles we start having problems or I would I we don't you know what I mean if was 2008 you had 160,000 M on it you having problems you'd say all right it's it's life expectancy but when you look at you know we take yeah 76,000 miles a't a lot of miles mhm I understand where you're going with that we take a lot of things into consideration when we when we consider replacing a vehicle uh the best example that comes to my mind is my own vehicle that I had a few years back I think I only had 50 some thousand miles on it but the truck wouldn't stay running the engine light came on all the time it was rusting out at the bottom uh we had another one similar to it that was in the health department and that truck ended up going uh out for auction it was uh Beyond repair and that's what happens with these vehicles there's a lot of other things that go wrong with it especially older generation diesel vehicles if you ever been behind some of these trucks on the road you get that blowb when it regenerates and you know these are I think the other thing we got to think about is so these the milees the mileage on each vehicle was was taken when January uh when we submitted the request but when yeah so when was that uh we got to get these in by December so DEC these were the mileages in December by the time we get these trucks they're going be way over in another year they're going to be over what we are so where they are now at 76,000 Mi or for 83,000 we're going to be up there 90 so it's another whole another year of wear and tear cuz it's not like we're getting the cars today the the weight on these vehicles even the police cars I mean you're talking about 14 15 16 months before they're getting them you might not see these cars until the end of 25 yeah and that's that's where I you know trying to be proactive not so much that I just trying to you know make sense to the fact that you know they 76,000 Mi on that's all you know just like our own personal vehicles you might have 100,000 M on by the time we actually get our well just to kind of counter point that um we're averaging less than 5,000 mies per year on these vehicles at at that age with that number of miles so they're not putting a ton of miles on these they're using them in the Parks you you're hauling equipment from point A to point B and then hauling it back like every every year that the every year that and I'm not I'm just you know yeah no this is that's what this is for it's to talk every year that a vehicle is kept right another it's a chance for something else to go wrong the alternator something electrical these vehicles aren't made the last 16 years and they we've done a good job the you know the garage has done a good job of keep maintaining them how many times you going to replace a water pump with fuel pump they're 15 years old they start to the hoses start to rot dry rot there's certain things that eventually at what point do we hit that seesaw where spending is you know we should have replaced it and auctioned it off and now take that money we aution it off and maybe it you know becomes kind of productive yeah and these are kept outside all the time too we don't Havey and the water pump and the G and the fuel pump and all those things actually some of yeah and we know we know we all have had that experience well certainly I like to hold a vehicle get as many miles out of it as I can and then you reach a point where it's like all right time to get rid of it the alternator once you start with those bigger cars you got more more on it and then the alternator goes and once that goes it's just one thing after the next the alternator drains the battery and there's more maintenance cost than it ends up being wor yeah I for my own vehicle I depend on my mechanic when he tells me look it's time cut it loose and that's what we do here we depend on our mechanics they're like look I can't do anymore with this Chuy get something El question on my I'm the kind of guy to get in turn the car y yeah I don't really know much too much about what happen underne but yeah and to be fair everything on this page is a replacement it's it's not an expansion of the fleet it's a m it's to maintain uh what we currently have and they compromise by only get one in y let's see what else everything's critical what else you got uh [Music] Chuck stand them dump in the the 550 don't do [Music] that t of dump truck is there big piece of equipment we get around that and to uh to Pat's point it's probably we uh approve it this year maybe a couple years before you actually get that piece of equipment uh so it'll have more age on it by the time we actually get you a new truck and that actually came the request from my superintendent came in for a couple of trucks I cut it down to one but we've got to at least focus on getting at least one a year to keep our Fleet ready enable uh again try to make every effort to keep the budget down any questions on roads no no any questions on anything else great I want to thank you both uh for your work on this budget this year so you know last one Linda we're losing you congratulations so much you life first that's great congratulations congratulations years can we call pensions canc that beautiful years we're sorry to see you go but happy for it my question was going to be is like how is your department going to do this next year and do the budget with who's going to step up who's going to step up well we have we have plac we have been working on people in our office yeah you you'll be fine but you'll be missed quite a bit really will good for not just by those that you work with by the whole enjoy thank you yeah so congratulations Chuck you can't retire yet so uh oh Chuck I see I see I saw that look Chuck I I see you thinking about it not not yet not yet thank you work thank you for your confidence all right well thank you guys all right so unless anybody else has anything for the good of the order CL yet Rick two more items I know wish all right well thanks Chuck we're all set okay have a great every congratulations again feel free to come back to our next next budget season and harass us from the back of the room expect good night everyone good night good night okay what's this building C inspections that's under Fred which one we doing First Council what do we have left Council oh they're together what we going to ciruit look at that over time did you forget really no this is this I this is the one where shirts go are you doing Council first you said uh let's see Township Council it's at the top of the pile yeah Alison you put this together or with the help of Britney yes thank you Britney how do you figure look down by% yeah I know transfer, Retro Retro yeah might be problem and I see we get the pin in for materials and supplies yes and I've been receiving quotes and there around that I'm just waiting for one more greats U we're talking yeah like when we do proclamations have a pen to present no pen pen like a nice Hilton Township pen oh that is nice yeah yeah I like that better than the old uh plastic ones are we getting the same the shirs like the health department had the other night let they have catalog I don't no name on it I don't need to have my name I kind of like won't wear it now I look at it why did why is my name iar I like we Incognito and then yeah I like the park uh the park is all right and that sorry I got to get another one of those though remember mine was like a dress okay yes actually maybe I should try yours oh it has your name on can't do that a whole lot to this okay all right you guys want us to cut anything all right so next is municipal clerk yes cut cut cut Alison you got anything um you want to no I mean everything in here really speaks to itself through our detailed notes um any increases that you see you explained um printing's up that's to be expected well we did add um the uh ABC certificates back in and then also with the ID cards and for the ID C that are telling if you did not have an ADV aome is there enough just skipping back real quick to uh 018 on the first page um the election salary and wages is there enough being that we're going to have a you know some contested elections is there enough money in there for you guys you're going have a primary right is oh well no of course we have primary and the general um no with our staff the way it is um we should we should be fine so remember we're here the a work day so it it would only be the morning hours and then the evening so no one's getting 8 8:30 to 4:30 22 you spent 366 I think that's a good point that Pat made you know and that's more in line with how this year is going to be as far as the work right I mean it's presidential election presidential that was a uh Congressional elction C A Lot hours all right well um on on five under the uh expenses on 109 um is that everything settled with the merch County Court yes done good that's it capital items 200,000 records management affiliated with the other departments foring their records and scanning and projects currently engineering which we will continue with engineering project and also our health department this is Tech it's a tech investment for a microphone right it's it's all encompassing yes so you asked the I think we asked for three I'm sorry had it backwards requested two got one is is the one enough I mean how do you tell we we really we really don't know but we're going to you know do our best to make that work of course we're trying to purge as much as we can before the move for the new building so we've been working with other departments diligently to you know take care of those records as they should be not just saving things or you know things of that nature not everything needs to be scanned this is just two departments this good we still microfilm we still like have microfilm there's some digal Imaging all right it's not really microfilm anymore no no it's it's yeah right the librar we have tons and tons of roles okay going project making sure you have nothing yeah all right well unless uh anybody has anything else no pretty pretty thank you thank you everybody everything the rest of your stff yeah made our job easier you y thank you you keep us well prepared thank you we appreciate it guys put a lot of time on those just let me know when you want toj meeting adjourned first one was