good evening everyone I bring IID like to call the April 8th 20124 Hamilton Township uh budget Workshop meeting to order uh the meeting is being held with the benefit of public notice as required by the open public meetings act Madam clerk may you ple please call the role Mr here Mr wh here M Phillips here Mr Carell here is AB uh ladies and Gentlemen let's stand for the uh flag salute and then remain standing for the invocation please Al to the of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all dear God whose love knows no bounds strengthen our hearts in compassion and generosity and may we build this Hamilton Community up in all we do may we look to serve you as you taught us and spread your message of hope and love we make all these intentions and those in the Silence of our heart amen just uh I just wanted to make this known before we start this budget Workshop there are no formal minutes for this Workshop this meeting however is being recorded and will be posted on the township website all comments and questions can be submitted in writing to the clerk's office so up first we have uh legal and I have with us if you can please state your name and then uh for the record and we can begin that way good evening Jennifer Eugene uh Deputy Township attorney and for Alissa gr shrager the director of law thanks J and I also have with us here Andrea veres on the administrative secretary in the Department of Law good evening to you both good evening um Jen I usually start off any anything that you want to present before we get into uh the program going through the salary and wages and operating the worksheets that we have in front of us anything that you would like to highlight this year anything for 2024 that you think of particular note um um there are some things that have gone up slightly but a lot of that is due to the cost that we're getting from providers uh such as like with Postage and things um you know a lot of our budget none of it is concrete we never know what going to come across our desk are we going to get um a new lawsuit that we have to handle which means we're going to increase in production and Discovery cost which means that's our paper we're going to go through more paper and more copies are we going to have to do more binding are we going to need to go to um you know send more stuff out via overnight or Pro process server so some of these things for us it's kind of an estimate of what we think we're going to need we always try to be conservative with that um but it's never an absolute because we don't know what lawsuits are going to come throughout the year okay do you want to give us um I know we have the employment rosters but I didn't see any if I remember correctly it's the same as last year um with your employment uh sheets that's page three of the um Township Personnel status well we we hired um Mara bre who is now our paralal okay she's worth her weight and gold with the amount of of assistance that she provides to us um our SEC our uh administrative assistants are um Sher key as well as angre veres so we now have a full staff of five individuals uh two attorneys one pargal and two support staff now is your one paralal specialist moving on to another title in 202 she is okay that's I noticed okay yes she is moving her initial title was an introductory title it's a year-long title and then after that she is to change title and then move through the stu okay I thought I read that in the worksheet as well okay okay do you guys want to jump in any questions for Jen before we get started okay all right let's uh let's quickly we'll move through I guess up first is uh prosecutor sure we'll do that one first so with the prosecutors um the one thing that we have found is that we need to keep in order to to stay competitive we had to raise our rate to $350 per session we are doing that all inclusive which means that both the um the prep work that they need to do for the session as well as the actual session is included in that amount uh there are 10 sessions a week we have two prose we have one firm as well as an individual prosecutor who are handling all of these sessions um and they're covering it so we really don't usually go into the Municipal Court unless it's a a specific case but they're handling all of that uh we did switch it to an RFP so they're no longer employees receiving uh salaries and benefits okay and this maybe a question for Kathy or for you um I guess in just looking at the worksheet I guess in 2020 two this wasn't a line item correct that's correct in 20 we 2023 was the first year that we switched it to an RFP okay so this is the second year um that we're doing this as an RFP as opposed to salary and wages as employees okay I got you I understand anyone have any questions on I really didn't have answer my question yeah I really didn't have much on the municipal Pro we did lease a uh equipment for them so uh we are no actually we're purchasing that we're on payment nine of 24 of that so we'll go halfway through next year um with that before that's paid off but um that was equipment that they needed there and then this just covers any supplies also that they have for the office their paper anytime they have to print um as well as just office supplies that they'll need for that okay that's fine f with that you want to move over to uh Services is that up next for every one M um well that's the only other category so um didn't have any questions on the first page anyone I just saw page three there's a 73% reduction computer mten that house um so part of that is we have the last year that we can use ARP monies and so we weren't sure so initially we put that part in the budget but because we can use ARP monies for part of the services that we did it's not required for this year um for that to be in the budget but we could expect it next year yes sir so how much of Vara funding did we use on that it was that um roughly 8 8 to 10,000 it was almost 20,000 total um I believe from when from when we started implementing um the net doc system what this system is is we we learned through Co that we needed to put as much of our things online as possible so this is our legal online cloud system so no doesn't matter where any of us are if we have access to the internet we can get to our documents we have started a lot of this has been Mara is to upload a lot of our documentation to the system so we have we've inputed it to such a way that I can take an email that someone sends me from my computer hit a button and it automatically saves to the cloud along with documents we're saving all anything that we do to the system as opposed to just the hard drive for the township and the and and the server that we use for the township and it just makes it really easy if say one of us is working from home to be able to pull something up without having to do the back and forth emails and such and access it yep and it's also great when we have to send documents because sometimes when we're working with our um are outside Council they need us to send documents and it's a great way that we can upload everything and send things out um whether it be for Discovery or whether it be that our outside counsil need without trying to okay let me send you one email at a time because they're so big I can send them a link they can download everything so it is really uh made our processes a lot easier um having this system we're still learning it but it does a lot of great things for us to help us be more efficient efficient great thank you Jen um page four Legal Services I just noticed I mean obviously there was um this is maintained as it was in 2023 the budget line item of 70,000 [Music] um so this is for outside uh litigation support and yes Legal Services um this isn't this is a projected of what what we feel is for 2024 how we're going to be impacted and uh just the cases that we're dealing with right now um this is for cases we're dealing with right now and for what could happen because again like as I said in the beginning this is when we don't know we we could we have we do have a couple of new cases which yes we've had to hire outside Council for and they charge by the hour um and so these and depending on how long these cases go um is going to dictate how much we spend on this so this is where we wish we had a crystal ball to know but we don't and one year we can use little or nothing and another year we can run through it and be trying to move money from other right well I noticed that even in the you know the previous years how things have kind of eved and flowed certain years were better than others but you know other years we were short uh slightly yes well actually by significant amount in 2019 but um okay just wanted a clarification on that anyone with any I mean significant amount of these were flat or there may have been even a a reduction on the percentages so I can't argue too much with yeah a small line decreases I really didn't have any more questions on lot of decreases small item decreases but there still decreases yeah y so you're off the hook no you no but I mean it like you know I've gone through the numbers several times and I just there wasn't really anything that stood out at me I just wanted I want Clarity uh clarification regarding those the outside legal services and how you know I guess you and Alyssa come up with maybe like a forecast for the year but outside that I don't really see anything that's thank you all you do try to we try to keep it tight as as tight as we can yes yes we know you do we like it like that so thank you for all you do um thank you for your presentation this evening Andrea thank you for coming along and uh no other questions from Council yeah all right thank you so much you're welcome you're welcome have a good [Music] evening okay up next Let's uh let's do uh business administration y we should we saved it for oh getting your steps he said go get a cup of coffee no you want to start with um let's uh my first up I have I have computer dat computer data and processing is that yeah it yeah the it piece it stuff um computer data mayor yeah we up to ba ba orange that really does help you use the the colors we doing Ma you good or you want mine I don't okay mail yeah roll through it it don't look i i c i I guess um the first question I have is on page one is the uh overtime piece right so I saw it wasn't even we didn't have any funding set aside in 2023 why was that so we have been using a um company after hours that will respond to after hours so we haven't typically been doing that but as we're kind of reaching out and um looking to do it through all of our divisions and all of our departments and not changing the Staffing that we have for that but allowing them to do after hours calls so for instance the it individual over at the police department they do do overtime and an on call um so we we want to start making sure that we're budgeting for that and to be able to respond to that so so where is that like in that case where is that individual or has that individual been paid out of so right now they've been paid out of a separate budget underneath um um the police department right so um but we're we're kind of pulling all IT services under one it umbrella so that we really know what the cost of Our IT services are okay and so even though like that individual will still work for the PD IT services and still do those after hours calls okay um then it's just going to all be in this cost center now okay it's not a large amount of money anyway but I just I noticed that we haven't used utilized that so that gives me a little more on the history and it was a good timing to do it we have like because if you see salary and wages are are lower right overall and that's because we had a retirement actually today was her last day so Loretta there's cake downstairs if anybody wants retirement cake oh Loretta retired yeah she did yes today's her last day wow I got to reach out to her anything on computer maintenance agreements any questions there I mean there was a slight increase there of three yeah 3% yeah 3.5% I should say three and a half yeah oh that's actually a decrease uh on our side says computer manag from 2023 up from 311 to 327 yeah page two page two page two Oh you mean for that one for that specific line the overall yeah yeah so 316 which was budgeted in is up to 327 right right and then you know what could attest that just the inflationary yeah because these are what they are these are usually software um renewals right and and all those licenses and we have a good idea what you know obviously specifically what those costs are going to be right so and they had requested some uh some new ones but I think those got um rejected for the most part that's saw that yeah y that a processing went down y okay yeah a lot of no some decreases too so I really didn't have too much on that okay right on yep what's next next up I have HR okay I mean I really didn't have too much here ago today one there's nothing no really no significant changes the only thing is the uh rental of equipment is was that a new line item just because that's the um 029 was that 029 was that just in previous years it wasn't budgeted for it last year I noticed that was almost you know right on target with the budget amount and the actual spent but was it wasn't in there before I guess that was yeah it's in the uh 23 budget oh you're saying before 23 yeah before 23 I didn't see any activity there wasn't so I think is that the The copier yeah so the The copier machines and so I think before that uh we didn't have the the same agreement that we have now so we basically rent the machines now and pay a monthly bu maintenance Fe okay so uh 093 is the um medical expenses and physical we have a Hamilton partnership now are we all are we able or allowed to as it a conflict to have them do our since we're paying them already so no I think we we're still having discussions with them as to whether they can complete those the are the pre-employment physicals so and uh to see whether they can actually do those do every aspect of those um and so if they can then we can shift to that what would be the hang up because they're not employees yet so no um I I don't I think it would have to be a separate agreement that we have with them to do that currently we use RWJ right forment yes I mean I I know from my County job uh we have people that come back from work as conf Force to then stay out extra 2 weeks cuz our WJ can't get them in because they're so busy if we have our own partnership maybe we can save the money and get people in court I I agree and I think at the very least we should be using it as you know backups for each other right when so that you can fortunately we haven't had an issue with scheduling at this point but um it's any given time that it might be difficult to get somebody in yeah so Kathy those discussions aren't being had though you're having they are okay that's great good good point councilman thanks call Catherine I like that very professional now we're up to budget and purchasing okay yep Save The Best For Last PA no I'm Jing we have a few more you have a hamstat too ham I don't have hamst no wait I I think I did see Hamad though when I was going over this with the mayor oh yeah hamad's with the mayor yeah that's right that's what I saw sorry see you guys are getting us distracted go ahead let's go I didn't mean to all right budget and purchasing we're up to I mean these are really small items and they're a lot of negatives so I don't really that way you didn't have anything okay now we're up to uh business administration okay nothing on B what you say nothing on BNP no nothing business administration there you go so just explain to me we ended up taking an employee from the mayor's office and and you you ended up taking that's correct someone okay so we move it was administrative support and that position kind of supports not just the mayor's office the reception area and also uh in administration so we decided to move it under all of the administrative support under uh Administration okay all right quit got you we could back up to page two under the computer maintenance you guys requested 9500 for this iron iron wave is it called yeah right um but yet we gave you nothing why is that let me see uh because that's the ARP funds that are still being utilized okay so that 9,000 okay so you're getting it but you're getting it through AR Pig because we're still using ion wave right and it's our online uh RFP and bid uh auction site it's been working beautifully so so you'll see it back probably next year right yeah okay so Administration you were talking about okay the W employee from the mayor's I mean yep your your overall Personnel status your overall um yeah not flow chart but your overall um employee list here shows I guess just one which is that one more increase right that one individual that you're getting obtaining from the mayor's office that's all you know went from four to three from three to four so it is it is that one um but it's also um so the retirement we talked about in it the the replacement for that person because that position not only fulfilled some um duties for it but also um did mostly administrative work so again we're going to pull that position the replacement right will come in we uh to Administration and it'll be of course at a lower salary so we'll have that how do I say that that position not only supported it also supported the assistant VA right even when Mark was here before and all of that and so we decided to pull that position completely into administration because that's the administrative coverage only an Administration but we left uh a half of the budget that was there for a computer tech that we will replace in in it so for okay no go ahe where was the money pulled out of so where would we see it missing so it was in it okay in salary and wage and you can see that went down and I said because of a retirement but it's also because we split the position and only left a little bit in there for uh to cover the replacement there and to also cover the administrative replacement an Administration so at the end of the this year or in the next few months you'll have five employees under that would be considered under the Ba's office have to look for administration two three four still four right that's what it shows on on on the list that retirement I I didn't know if you were saying that there was going to be an additional no and actually we have three administrative staff in administration right right currently right now but then with the change of the one admin ministrative position from the mayor's office to the ba excuse me John is your mic on so for that one position from the mayor's office to the Ba's office would make it four the other position for the person who retired half of that salary is going to another position administratively So eventually there will be five oh wait I'm trying to understand the five not the mayor's office CU that's different that's different so Administration right so you have we have my support and we have assistant right well that's the position that's coming from it mhm and then we have the receptionist who serves also us so that's three ba in there well that position is an administrative support I didn't think that's what they were talking about but then you have me and the assistant VA and three and three so yes five all together with me sorry I thought you were just talking about administrative support I'm like wait a minute we don't need that much all right May almost ran out of [Laughter] to that's okay I got it okay but that one administrative position has not been that's not going to be happen till later on this year we're going to fill that position so we'll fill it and I don't know how quickly it will fill it but you know okay the position just retired so yeah take a yep any questions um I just had a question on page two with the reduction in legal services which I'm not arguing with I know I just wondered if it just got shifted we're not arguing either so if you recall in the last couple of years we've had an a pension issue with one of our uh I don't want to say former retire uh employees but we had hired somebody who was retiree and had some issues with pension and so uh we had some legal monies in there for that uh defense if you want to call it that um and so we uh that that case is done it was resolved to in our favor which was good and in the retirees favor which is as it should be um and so we don't have any need for that we always put some in there because we don't know if something similar is going to happen that we might have need outside legal counsel for that any else any no no I think that's all under business administration but but now I guess Kathy you're going to um help me with the mayor's office okay y so the first thing I have is hamsat yes yeah so for hamster how many total employees do we have I didn't no I didn't print out that [Music] stuff believe there's roundabout there's four full timers okay and one part time and one part okay now we're keeping they're over at the call center that's what they we're going to be yes they there now yes they'll remain for this year I mean there's no plans to move them or anything like that not this year so when we do have the new building they're Incorporated in the new building okay another classmate of Mind retiring it looks like in 25 [Music] okay I didn't have any [Applause] questions on I notice we've removed Some Noise canting uh cancelling headsets so that was a large reduction in that line I I really didn't have anything on that so now this brings us over to the mayor's office y y now the only thing I said was uh I made a suggestion to the mayor um regarding Maybe for us to get pins lapel pins or something like that just as a we had them before I thought it would be nice when we give out accommodation or Proclamation oh sure I think it's a all right be a nice gesture but I know that could come out one of the line lineup that maybe it's May PR binding I don't know PR binding but I'm sure it's not a big push yeah big item there no 14 careful I think we can yeah handle it no I didn't have any any questions at all on this [Music] one well I mean the normal we're using ARA funding for the one goes up for the other equipment and supplies was that which one the last year I mean it's such a small line it's only like you know was it a reduction it's huge reduction because of arpa yeah yeah was like $2,300 $2,224 so it's literally a $2,000 we're using 2,000 of our cover that that's the same thing with uh some of the the zoom and the other uh services that we have from slack okay okay okay may time anyone good all right that was easy enough thank you all right now we're on fire all right we're up to fire now good evening Chief how you doing good how you good good evening Council good evening Chief good to see you still honor be your fire chief great job in the world um just want to introduce uh's coming up uh deputy chief Kramer's in the back deputy chief Talis Whitney Bradberry and Caitlyn Kevin and my Fire Marshall Scot an amazing team but I think you all know that yes we do yes we do yes we do see Council knows to turn it off when at the table I don't know if Jen did T that's what I mean she knows how to turn it off right right um Chief you want to start off with the same question I as asked Jen um anything that you want to highlight before we get into the worksheets and the capital and um I I think just uh basically I wanted to say we're still in that integration phase of the fire department of municipality every day there's there's a new task it is a big one now we're integrating with the township so we're really dialing I said last year that we're we're dialing this budget in to see you know taking eight fire districts and their different ways of doing things and bring them into one US is is really start we're starting to come to fruition on on we're reaping what we sow there that's probably a terrible we're we're getting the benefit of it uh I get to honor Fallen Chief Kramer uh who did a fantastic job and we're just uh we're carrying on his legacy but it really seems like this budget is starting to come uh be very reflective and responsive to the needs of the fire department that's great that's great any preference guys will we start off by just keep roll through like you always do yeah let's let's just go right into the worksheets I think that's the best place to begin so up first I have under Emergency Management yeah office Emergency Management just uh we're having a great time what we did was we integrated the police uh public works department and a fire department under an umbrella so we have three deputies from each division and and that's really coming along very well uh building an amazing emergency response team a lot of support from the administration as well [Music] and the salary and wages are falling obviously under another category than the 011 well since since we have everybody's a Township employee public works that's right that's right we are concerned about um when we do have to hopefully we don't have to I like that the mayor had an eclipse today in earthquake earlier this week he seems to keep throwing them all at us um I still see a black spot I didn't follow the uh so we we're a little concerned about if we have to bring people back but then again I that would probably be from those individual budgets police fire Public Works uh but a lot of that's reimbursable most of it's reimbursable so okay uh we did have to leave it out this time if they had to bring somebody back is that coming if say uh somebody that's on the team is uh Poli officer is that coming out of their budget is that why it's separate so it generally does but I think as uh Chief pointed out right if it's a a FEMA covered emergency then we keep track of all of that we submit for reimbursement and get that reimbursement but for the the ini the initial period right it gets charged to whatever budget that whatever their home budget is and being your emergency manager I'm under salary so I'll be there no cost yeah my concern was just making sure somebody else's overtime isn't coming out of your budget yeah it's still relatively new but um between um the the police chief and the director of Public Works we have such a great relationship I I assume that that would that's how it would work for now okay I mean I really didn't have many any comments on the Emergency Management no I mean for lack of being repetitive when it's either you know a similar budget from last year or it's negative makes it my you know what am I going to do uh that's a difficult you know call right there they even take a look at something like that where it's going down so it is nice that we bought we built a whole office of emergency management Emergency Operations Center off of a grant so that's that was a big help got started in the right direction okay up next we any question okay and now we have the department mhm [Music] [Applause] so computer maintenance agreements there's an uptick there on page three uh 024 024 [Music] um obviously uh you know this is outlined here pretty clearly what the increases are but um I guess this is just the main one that you was alluded to was the power DMS training and software program yes sir I guess that's just it's our policy driven software okay it's um the police department uses as well and we're looking the future to merge both for for cost savings um there was we tried to do that this year but it just didn't quite happen in time uh but it's it pushes policy uh that that's electronically signed by the employees so and we also use it for we want to expand to use it to training and everything else but it's a nice way to keep uniformity across the department so we would have to um the next it would be an RFP process so the next r or when we go out to bid again I or would we do it in conjunction with the police department there would be collaboration on when we put that out was there was some this year I wasn't happy with the vendor's response uh but I think it just came in under the gun to get it renewed okay um but we we I think Chief tooski and I have full intentions of uh trying to get that number down it was 6% increase okay that would be great okay I guess Chief the other comment or note I made here was the um under other professional consultant 028 page 5 to six was um the building repairs due to unexpected incidences of 50,000 that just covering any repairs on this on the H on the houses like what was the policy the administration put forth uh mid year uh that the operating budget would have to withstand any um damages to facilities that were of negligence so we have that buffer in there that if a fire truck takes out a wall wall or something like that okay have to that okay we have any retirements coming up this year possibly one maybe two I would assume that we're under contract negotiation so we be that would that would hold it all for a little bit but uh nobody's uh profess that they're going to retire yet thank you I know that we've had some uh meetings um working on some things uh did we file the grant the safer Grant is do we do we take care of that yet the information is to the gr riter for I believe seven the 12 yeah so we have I believe it's just the final number which I believe the mayor 17 is the last thing but um that Grant firm's incredible so we we're we're set to push the and what is this sa would add new firefighters firefighters provide funding for that and this is a a Federal grant yeah that a f safer Grant it be for 3 years fully it pays for everything payroll related so not not uniform or gear but anything that's a payroll deduction would be fully covered okay which is nice because it used to be two two and a half years so we've had success in the districts with safer grants we haven't yet with the division I'm really hoping we do okay it's a nice program that'll be great Chief just um I mean are we at all utilizing any um I don't know do we utilize Millennium for some of the some grants for the fire department constantly constantly yeah the assistant ba has been amazing and we look for anything we we throw it to them and if we're if we're just getting we just got another $75,000 Grant from the state as you know we got a million from the state earlier we have one in FEMA that John and I looked at um Mr Cow sorry um we have one in the hopper for final review for FEMA for another 75,000 I believe it was so we're doing really well okay and we'll be very aggressive as we continue that's great any funding we can look I should say sorry John did get that that was his Grant the last one so thank you but uh he recognized for that Deputy Chief of tals thank you there were gear washers uh extractors very expensive uh but part of that Carson in general um making sure we get the caners off the gear for the guys so really nice okay I got a question Chief I know how you got to the number that was requested the firefighter physicals for 141 firemen yes right so it says $725 each comes out to $11,500 how did we settle on 25 I'm just you know just like most of the stuff I always see you know it's page you know you'll see um a request say you're requesting 16,000 we give you or 6,000 we give you four you're requested 1015 for physicals but we gave you 25 I I would say i''d be under fiscal responsibility just just looking at the numbers trying to keep our budget that the budget does have a significant increase in it and looking for something so whether we start doing them manually like a third of the department uh we also have the cancer screening which is uh Senator greenstein's Bill right uh we're supposed to provide uh as we should cancer screening for all firefighters we just got those numbers so I'm probably going to Pivot that number from physicals into cancer screens for the firefighters but um somebody when when you have them bills like that like you say that's a Greenstein bill right yes sir does that do you get funding through the state for that ured 1/3 per year for the next 3 years so we get so we would have to we'd have the 2/3 Financial outlay well the initial but every annually we' be refunded one third of that cost so it'll be if we do a few a year it'll be kind of crazy uh not too sure where we get that money back from but uh it is it is part of the gr all right I'm sorry it's part of the bill it's partially reimbursed by it was just it just B you know jumps out at you you know when you see a number 101 and we gave you 25 so you're just wondering why I'm going to sound like a par I'm just going to say can we work on Integrity for this also I was going to jump in and say and those are the discussions we're having as well to to cover some of these physicals also uh we initially went to them too for the cancer screenings and they're not able to do those just yet so we haven't really found um we don't know exactly what is required for the cancer screening so and we really on those we don't have to conduct them we have to offer them and then encourage the folks to go because it would behoove them and US overall because it it gives them a baseline uh for that whole legislation so we're trying to work on all of that and get something in place for that and we're hoping that Integrity can really step up and do some of these things that you know are have have been sitting for probably several years and you know we really need to to take action on them so they're also looking at doing the captain Bush testing uh currently our insurance uh when people go for this testing it's a pulmonary function uh testing for First Responders right uh it's covered by the insurance companies uh currently the doctors that we use are all at a network so our insurance company is getting build astronomical amounts so I know Doug is also working on getting that brought into the facility yeah which then would be done in network at a highly reduced cost so all those you know necessary tests now we'll be able to do right nor home base rather than sending people to Lakewood or newk or right you know wherever that's out of network it's terrific that' be great a minimum to pH just get pH you know the physicals so that's that's what our our hope is to get that first so that we can get that out of the way whether it's pre-employment or whether it's for uh the employee physicals that are necessary so yeah anything else on my my [Music] notes [Music] I yeah B it my notes any who are we using for uh Class A Class B just actually U uh Mrs Bradberry just uh change vendors we had a horrific start for three years for those okay action has action is the new vendor that she she took did a nice bit on it so we're we're happy to work with you did we receive a bid from kolak arms and uh kolak is now doing them M on LS I I was under I was aware of that I don't believe in the time of bidding that they had they were prepared to bid on the I not sure if that's the case but I know that's very recent and uh that we we'd like to work with any vendor a little closer and more they're taking a lot of business I know from GS uh right now they're stealing everybody's business so we've had a lot of issues we got to see if we can get them on yeah that would be uh we we I'm sure miss P would be very happy if we had a different vendor to work with she's done a tremendous job for that the prices for them just keep going up going up there's no way to control services [Music] that didn't we do turnout here did we do that under Capital was was that under Capital before yes it was right yes and we we we did a solid on that we we did a really nice testing and bought them the best uh gear which they deserve the amount of work they're doing I mean you see clasby uniforms went up 15% right from the vendor yes yeah so what happens in a situation like that I mean do we look at the Kathy in situation like that I mean it went up 15% do we say time out let's put this out again so yes and you can put it out at any time that you want and I'm glad that that we did um you also can just go with the state contract vendor which I think is what we did Andor considered prior to that right I think it wasn't gos the the uh the state cont State contract vendor so um and we had gone out to RFP before didn't we or or not that might have pre me but I yeah so maybe I'm not maybe I'm thinking of uh other uniforms not not but now are thinking is like let's go let's go out because we we get hopefully right good bids on it and you know and I I don't think you're alone and happy that we're changing vendors yes so but our pricing is based on that increase that they're showing us the 15% increase uh goals yes and absolutely and the uniforms are contractually obligated obligated yeah when do that contract expire the firefighters contract yeah uh it's actually under negotiation it has and we're currently negotiating NE all right the issue with the uniforms too is they actually a protection for firefighting as well so the uniforms are just not your off-the-shelf shirts they they do provide some Perfection under NFPA so we try to keep the guys outfit in the property thanks Chief I'm just looking at page 17 under um fire and other safety equipment with a 91% increase was that I'm looking at so some of that was just had previously been Grant funded uh some of this was rotated it over but last year's budget from the Hazmat budget um if you just give me a second sure um so we merged the two budgets is that what happened from my perspective OEM and Hazmat are two very separate things so the mayor was uh amable to me taking Hazmat out of the OEM budget and OEM is solely an oem budget OEM budget Hazmat actually there's a lot of movement on Hazmat as well uh to who's going to be financially responsible for it but that's under negotiation so uh there's some inline pressure gauges for training they're new um oh the uh the ballistics vest the rescue T Force so uh we we we had a lot of vest from the district date but they're they're aging the ballistics Fest for this uh just so you know we we're the goto uh fire department and H squat in the county for types of events so those those vests were purchased Sten sorry Deputy Kramer we all bought Fest through the districts at different age so this will bring us up to being on the same cycle with they ballistic fests yes are they not replaceable through a grant the police get all those through a grant it's Federal it's paid for why are we not getting it for you guys that's a good question I never reached out to the police chief for that but I'd like to the ballistic V that they're getting why are they paying for them when we're getting federal grants for the police officers why can't they be covered I don't know it's a good question that's a good question I missed it I I that's uh that's a you know that'd be great let's let's follow up with the you know Millennium or others and just we can also see what the provisions in the grant are for and whether we can even use any of those funds for that is it's a good question you get your hands on it back do you have specific specs for those uh not my wheelhouse it's not my wheelhouse actually and that's why it's nice to be part of that to actually go talk to the police department uh you do have Balan Chief who who's working with uh the Lieutenant with that so there is some talk uh just I wasn't aware that the police department got them under Grant so I would love to be part of that I mean our fire department was out uh with the shooting suspects from Pennsylvania if they're going to be on the same team and they're standing next I would think that they would want the same Threat Level as they have yeah they do right currently right now they have we we bought the highest protection in the district and and I believe these are the same so we haven't um we have we've bought them the best gear for that cuz it's it's it's relatively new to the fire service too it's not one those things so we're learning as we go learn learning that's can we back up to page 13 for one um so top of page 13 is still the continuation from 12 with the cleaning supplies we've done a very good job it seems you guys have really cleaned everything up of putting things where they belong um as far as like categorizing things like I've noticed like you're taking all the it and putting it together so they're paying $10,000 out of their budget for cleaning supplies why is that not just coming out of the regular cont budget why have we not grouped that together why are they buying their own stuff the current warehouse for the for the township doesn't have the products that kind of go with a 24-hour live-in operation so there's a lot of things that the the Public Works cannot provide for the fire department um such as what may I ask I know Whitney would have a top come if you wouldn't mind I apologize for it's just something that she taken care of and I know I know the gist of it but I'm not exactly curious what what what cleaning supplies we're using that the can't that the township can't get the back of your head yes Whitney Bradberry thanks Whitney um any so specific type of floor cleaning for the engine B there's any type of sponges dish soaps uh multi-purpose cleaners so for counters tables um the Township Warehouse does not offer that hand soap they don't have antibacterial hand soap um so those arein em disinfectant for the EMS equipment we these are supplies that we have to go out and purchase on our own okay I just thought if we could get it all together order it all together you're getting a bul maybe we're getting it at a discount rather than I mean it's an additional $111,000 that we're spending I figured maybe we can order together and that would be wonderful we can look into that too y good a lot yeah maybe you know if they're going through a separate vendor for their supplies which I assume they are and then maybe it would work best though if we were all into the same supper there's even savings there maybe there's a savings using the same vendor and getting them same whether we go out to bid for ours or whether we go see contract and so we want to make sure we're getting right the materials that they need specifically so that and we could include it in part as part of a an RFP or a uh a bid spec as well so right okay we'll work on that thank you thank you Whitney good point again Council 10,000 here 15,000 there professional [Music] associations Chief just this is getting the uh the uh page 19 the data processing equipment 059 just getting the um p this is page 19 did I jump yeah that's okay back um this for the uh data processing equipment is there you know I noticed a little bit of there's you know an increase there um once again are we we starting to blend some of the activities that we're doing with it was a different equipment that is needed for the fire department you know that we can't go to the same vendor for that for those supplies we're currently in a migration over it's a very difficult migration only because I the fire service had a the fire districts had a very different system than what the municipal works so we' uh working with uh ABA klin it's a slow process so there is some stuff that's residual but we are everything now lock step with what it wants with the exception of um the Cradle points which are the mdts and the apparatus working on that um which I'm not too sure I don't think it's in this line uh the dash cams were a big one every the whole Frontline Fleet the has dash cameras in it and then we're going to continue out the rest of the fleet so uh that there are video cameras on all the fire trucks recording okay so can I just go backwards yeah page uh 16 I'm looking at the uniform allowance yeah so the uniform allowance I know it's through the collective bargaining agreement but the uniform allowance is 147,000 and we're also buying a lot of uniforms every year so it's a duplication of service right I know it's per the contract but it is per the contract so it's a duplication that we're paying twice well that's a contractual item that we'll have to discuss during negotiations but it's basically for the maintenance of the uniforms that's what the uniform allowance is supposed to be for we provide uniforms in the beginning and then to them on an annual basis The Replacements but then the maintenance of them cleaning of them because again theirs requires a little bit special treatment sometimes depending on what materials they're they're working with and what calls they're going to and all of that so it's not something you can just throw in the the washing machines there sometimes I'd rather put the money in the firefighter's Pockets rather well we are duplicate we are anyway that check is cut individually to okay yeah Mak sure okay I wear Union out so that that line name is just for cleaning the that's a that's given to it's an allowance that's given to each um firefighter okay on an annual basis I think it split twice a year or is it once other contracts we have it's tce under uh on 17 under recharging of fire extinguishers with at us for 28 and gave you 14 uh is that a problem I don't think so where did you come up with the 28 that 14 is sufficient that I believe is a carry from the Hazmat budget so that is a carryover from last year's Hazmat budget uh and we're still that's a whole another the integration of police and fire into Hazmat so we haven't quite gotten that um refined yet so I'm I'm not too concerned about that because that was the police department re charge and air extinguishers we have plenty of extinguishers okay making sure and that that line in particular is for HazMat equipment right the recharge is is right I speak just making we were good yep it is I'm sorry H read that's all right but that's why it's a bigger number so because he's talking about the haat equipment must be increase we don't even have a control over yeah garage pick up some sometimes your heal hostage now the on on 19 um you may have talked about this already when I was thinking backwards uh the laptops and such we were able to use ARP money last year do we have any ARP money to cover laptops I know we we were able to use that in the past do we have anything available to help um fund that for them we use the laptops and all those things during Co with the ARP money is there anything available that we can maybe pay for some I have to look into that which laptops are you looking at on that line uh looks like uh 059 I'm looking at two rugged laptops with Dock and keyboard $6,000 each and then so on so the times before and John can maybe say this better than than I can but when we've used the ARP funds for the laptops it's really to replace a um a desk system right and so if these are just replacements for ones that are mobile units anyway it doesn't really meet the requirements of ARP and I don't know that to be but I'm assuming that that's the case these are mobile units and not really replacing the desktops desktops [Music] I have any other questions I don't know if anyone else does no okay let's uh let's jump over to capital capital so for the um one that I no is the vehicle exhaust removal systems um I know it's this requested amount and the recommended amount so um this was for all the stations yes and now this is going to be just like we're going to do this by one station at annually slow walk a little bit yeah okay you really only had the two right was it the apparatus the breathing apparat was the other one that I noticed right EX remov system yeah that's the one we just yeah breathing the 8 to four for the breathing apparatus I think that's what we put for the capital but I don't think there was I didn't see anything else maybe will be applying for a CR that's a big ticket the self-contained breathing apparat huge ticket and there's Grand fun for that we can pursue I had success um the districts had success so we'll try again okay you know that was one station eight eight companies both scbas is that'll be some Shock I just I mean I mean know no questions on the capital uh there were only two items um I guess Chief how are we doing on uh fire inspections I I know Scott's here um everything you know just how's that looking at this point in time of the year uh it's it's a tremendous department they the sister their Public Service record is just fantastic um I wouldn't have the numbers but uh it seems like a well welded machine that that that department is just running on all cylinders responsive to the community so good I don't know if that answers your question but it's uh that's fine yeah yeah does do a tremendous job over there he's down to five right now okay we're looking to replace two unfortunate loss of one of the employees oh okay looking forward to filling them out he's getting a job done as he always does okay anyone have any other nothing no thank you Chief thank you for your time this evening thank you thank you very much uh for the for the team that you assembled and I know this is a little bit of a transition uh as we move forward um with you know just the the um Department under the municipal government and uh just you know I I think there's going to be better Synergy as we move forward but there's you know there's things that we've done in the past as as separate districts that you know eventually are going to have to uh work their way and and there is there's going to be better cost savings for that uh for those some of the line items that we went over this evening um but thank you for coming here this evening and uh um I appreciate the report than you so thank you thank you ladies gentlemen and always your service to our community thank you Chief pleas is it no more all right meeting adjourned fish very efficient