##VIDEO ID:GnmWoBpqiF4## good evening this is a meeting of the hamon board of Selectmen in the Board of Health being held in the townhouse Auditorium September 9th 2024 6: p.m. this meeting is being conducted in person and remotely using video working video conferencing technology please stand for the Pledge of Allegiance pledge allegiance to the flag the United States of America and to the Republic for which it stands one nation under God indivisible Liberty J thank you is anyone recording the meeting other than ourselves Kristen rivers from the Wilber ham hamton times is recording thank you Kristen uh first item is minutes from the August 26 2024 meeting Let's see we had the fire department was here uh give us updates on the brush truck and other issues the uh police depart was here to talk about bulletproof vests the highway superintendent was here to talk about the East Brook Bridge Project maybe uh we had a discussion with the town meeting moderator and the and the uh town clerk regarding electronic voting we discussed the thoron Burgess Leaf brief leas briefly uh Community compact grants vacancies um and the Conservation Commission and the cannon which will soon be recovering and we had correspondents from uh attorney fancy attorney Stratton and great host on a guy about wanting to be on the town um meeting warrant and for his proposed zone change had a letter of the planning board suggesting that we should charge the self storage for advertising and some select notes motion to approve second all in favor I okay next item on our agenda is uh the great horse's request to be placed the Zone chains to be placed on the town meeting fall town meeting warrant before I do that I want to say one thing that the last and I know you were fulfilling your responsibility to zealously advocate for your client and you mentioned that your client was the largest taxpayer the largest employer and the largest landowner in town I just want to make it very clear it doesn't matter when you come before the board our decisions are based on the the merits of your proposal the issue is not whether you're the biggest employer the biggest taxpayer or the biggest I I I appreciate your advocating for your client right the other issue I have is one of the I live on one of the streets that will probably be in I don't believe I'm a direct a butter but I live on one of the streets that probably be impacted by any zone changes made and also I own property that I think of that AB buts a property that AB buts great horse so I've asked the I'm going to ask the Town Council if I can participate in these votes and things and uh so I won't be voting on it I won't I'll be abstaining tonight go ahead uh I want fancy yes thank you uh I want to start off by thanking you guys for having us tonight as well as the expediency of this matter I know obviously we've kind of condensed it down and with the help of the board and the help of planning and town staff they have helped us kind of expedite this process that might have taken you know longer period of time but work with great efficiency so we really do appreciate everyone at the town from top to bottom for helping us with this um as it kind of says in my note we are looking to get on the town warant because we feel as though the town itself has a greater impact on a zone change being heard at the fall town meeting rather than a subsequent maybe special town meeting which would require 200 signatures this is a large land owner in the uh in the community they are looking to change a zone that would be a substantial change which is residential to uh golf Recreation golf Recreation would allow them to keep their underlying Farm use which they still intend to use for the time being but also move a shed which is a warehouse we talked or a Golf Warehouse facility shed that is currently on their other property and move it over they can't do that now because it's an accessory used to a golf facility if they were to move it that' be a zoning violation if we rezone it then they can move the golf facility or the maintenance shed there onto the parcels we're requesting the Zone chain for but as I said said we do think it would be appropriate for you to authorize us to Warrant as it would be a substantial change in the town and the fall town meeting is different than other Town special meetings where it's more largely attended it's more largely advertised so anyone who would like to have a say on this or give any sort of input would be more likely to come to the fall meeting rather than a subsequent uh 200 signature petition uh special meeting um just for clarification fall town meeting is special town meeting it is it is Al it's not the annual town meeting yeah it's not so legally it's considered a special town meeting but the way hampon advertised it is as a fall town meeting I believe right legally it's special though special so it's not an annual meeting as as opposed to what's the one in May which is the big meeting the large meeting the one where you know all the budgets and everything are set forth so that's that's the big correct typically fall is secondary to that so it's not the big one yeah you're referring to well it's larger than if you had a 200 signature petition put forward that would require a special meeting to go forward say in first week of December or something like that right talking about calling an actual special time but this is still technically a special time yes correct but I think because of it being advertised and being more well known to the community this is a little bit different than a typical special petitioned town meeting this is a you mentioned moving the building from from the current location to the the old Ketty farm would be a zoning violation yes why do you believe that it's an accessory use to a golf recreation facility currently one of the only areas where you can do it is in golf Recreation so because they store equipment which is maintenance and other golf related facility equipment in that shed if they moved it into a residential Zone then they couldn't currently have it on that property without you know causing a zoning violation which obviously they do not want to do now does that also does that also take into account any golf related options or business on that KY properly you mean for future use no currently currently right you mean there's currently well my my my question is if it's going to be building constructed for golf use on the KY property does that mean any type of golf related use on that property right now was not allowed correct okay under the zoning bylaws what about the cart paths that go back and forth from break horse across Rond drive to the KY Farm now is it part of the easement area which might be covered by the that's what I'm asking I don't know if there's there's an easement area that's covered by the golf Recreation so that might be it but the majority of parel if you go get them on the gis and the town's master plan they're currently zoned residential R4 and R six so I think if you're talking about the car paths it's probably in right the one that goes from the current Country Club golf course all the way to the KY Farm yeah I think that's part of the easement property but that's allowed I believe so more so focused on the I didn't look into the I'm just asking I was just you know growing up what you're saying so I was questioning you know you know there was an extra curb cut or something put in there you know that it's just there's an easement portion that is part of the golf Recreation but that's the the extent of it the remaining Parcels that we're requesting are all residential before we get too much further I'm just curious um since we have guy here um what's what's going on at the top of Country Club Drive at the moment uh we're just doing some work on the back side of the golf course okay um is that going to be a permanent access road now or is that just something that you're going to fix back up afterwards uh well we're using it to uh bring material into the back there um I mean we own we own right there sure sure yeah and I know you own it but you know it's like somebody drove a truck through it and knocked down all the brush and it used to be a nice walking path now I know it's your property I'm just curious you know what the plans are there if it's going to be a permanent you know curb cut then you know obvious has to I don't know it's going to be a permanent thing I know we're going to use it during the construction um you know the construction will probably last I don't know another few weeks back there because it's going to get get broken up over time and then uh you like this winter I might go and do some more work off the 17th hole and that's the easiest way to get in there okay so do you normally go to the Highway superintendent to just say hey you know we're looking to access a a curb cut per se for you know any type of construction or anything that I I didn't talk to Mark uh this morning though but I mean I I know in the past you talk to Mark numerous times but for that one I didn't really it was that I didn't think it was necessary okay I I'm just asking because I I had somebody call me I like to you know respond to all all calls so I fig you're here tonight perfect opportunity to talk about it you know somebody said they were hiking and there was a truck coming down and they like well I've never seen this here before you know concerning you know you know when you have a walking path that's now a 12T path so I know I know what your property say yeah you you're right to do what you want but you know want to know if there's any type of permanency coming through at this moment I I can't answer that question I don't know yet thank you so basically before us is we have a request for a warrant article we you already have it scheduled with the planning board to have a hearing on uh September 25th 25th okay and they're taking care of notifying the abuts they got a certified list from so the first notice which is publication has been already published theth and then the secondary notice will be coming in then the following week about the certified butter list taking care of uh they didn't send us a certified Butter's list for his zone change not needed Seth this is just a referral too but I we can double check with planning normally it's 14 days it's just a recommendation okay but we will confirm ahead of that I believe that typically doesn't kick in if there is anything until 14 days I think we're little bit ADV so don the request before us is just to area we going to go ahead and put the uh warrant article on the warrant correct okay are you making a motion I'll make that motion any second well I said I was going tostain but I'll second her for the for the purpose of taking a vote any further discussion all in favor I all opposed two extensions the motion doesn't pass can I ask the chair can I ask Craig why would you abstain I want to get the planning board referral here that their referral on the 25th we still have time to close the warrant to put it on the warrant the week on the 30th the day of closing so at that point you know planning board feels it's favorable then then I would vote for it yes so basically at that point it' be a referral from the planning board for a warrant article correct right because they have to go for public heing so that would make more sense that would right so you're not denying it not denying it no no I'd like to hear the planning board's referral and you know any input from the residents that may be at that hearing M and I actually do than M Fancy's point about the the i w say transparency but the fact bringing it to a larger town meeting shows your willingness to make sure the community is engaged in the process rather than a potential we've always been loath to have quicktown meetings where we don't get participation I think it is good we actually rather not have them and just decide ourselves record Don thanks on that um I understand the exension I do think that would put us at a significant disadvantage that be 5 days I believe before the deadline that we must submit to beyond the town warrant which is 30th um So that obviously puts a significant impediment to get the 100 signatures if we are going to still try to get on to that or we'd have to go the other route which would be obviously less transparent of the 200 signatures trying to do it maybe in November or December H yeah if if I could when we were here last time and certainly you're int about however you see fit but the request was to try to do that to avoid the need to frankly you know we feel comfortable we'll be able to get 100 signatures and get it on the to warant but that's a lot of energy um and in time if that's going to be the ultimate result and if there's a process where the board can refer to the um to the warrant without having to collect all the signatures that certainly a benefit if we have to wait until that date because of the timing we'll have to get the signatures anyway um so it is what it is but I don't because when when are you next meeting before the deadline currently we meet every Monday currently so I think if the planning board it it might be the third isn't the 30th Monday 30 Monday that would be the day that they would me to be the last possible date right so we would have to get the signatures anyway which kind of defeats the point of a referral but I I will also make the point that the date we set to close the warrant is our date and the board in the past has under extenda circumstances opened the warrant added articles and closed it again or or deferred putting closing right so it's not a date set in law it's a date kind get their stuff submitted to us so we kind of have a planning process of a month because we're we're also we don't want to make sure that we want to make sure that every board committee has engagement in the process so you don't want to bring the warrant out three days before the town meeting like what a surprise and to public right okay um it is before the planning board can we at least talk about a placeholder at this point for potential zone change I think it's on there isn't it okay good yeah ask um what day are you planning to go in front of the planning board uh the 25th 25th of September yes and when's the warrant Clos September 30th we tedly set the date September the 30th but that's always you know John not a hard date no but I think we're trying to keep that am I correct saying that it would be nice I mean that would give for a change for change been able to do it the last three years so no but we're attempting to I think and that was a good thing great thank you thank you thank you thank you fire department new probation area call firefighter good evening good even Chief how may we help you another nice shirt before the board I bring a new candidate for a probationary firefighter position and fire department he's from East just over the line um he'd be a good range for response time and he'd be eligible for all our training everything to Massachusetts you know accommodates um for fire departments his know Jared yeah how you guys why do you uh why do you want to join um so around this time last year I had an incident at work where I went down with uh pretty bad dehydration and firing EMS responded that day and I really noticed after getting to the hospital and becoming stable that like these people didn't know me at all and they they responded within three minutes and helped me time that I really needed it and I want to be a part of something in this community to give back to other people when they really need it in times of crisis great very up standing of you d a question I'm 22 years old thank you for doing this and I think uh I think you talked about you had a speeding ticket hide it oh I appreciate the honesty seriously um you were a lifelong res we' never we've never had one I just moved here last year from Bel okay right and you obviously stopped at the station seen their operation Etc Great well this a last chance to back out Jared Jared was um he' stopped every couple of days um checking on the status of his application he is interested in becoming a career firefighter and I told him this is a good Avenue to to go um so you know we talked qu um a lot about it during our station make a motion to appoint Jared Lions to probationary Deputy probationary uh probationary Fire Chief Fire Chief fir under direction of fire chief sorry Ed all certifications what it is second all in favor I congratulations congratulations you all right next item is the Senior Center building committee update before we begin I'd like to just have a point of clarification uh I noticed in your minutes that uh there's some misperception about uh where a selectman are on all these projects as a matter of fact I think that what was in the minutes it says that the uh it doesn't think that the bard of Select has an agenda on how to attack the problems and projects coming up within the town was in your minutes one of your board members said that and I just like to point out that you know uh in this particular building we had a 7 to10 million assessment to to renovate it and to bring it up to standards and even if we spent that type of money we wouldn't it wouldn't give us the space that we needed so we had the opportunity at thoron Burgess and we engaged with the hon the wilham Regional School District of them to talk about getting the the thoron burgus back to the town and to getting it um uh used for the town hall also maybe we could help out the senior center with some room particularly when if and when your P if your proposal passes you're going to need to do some programming because your architect has told you that it's more expensive to work in and that will give the town a lot more a flexibility in terms of community engagement and and items like that and that would leave this building essentially vacant and we could do what a lot of towns have done and they've turned their Old Town Halls these historic buildings into entrepreneurial places public part Partnerships uh educational cultural type things artist things so we could do that over three additionally we talked about the fire department and the initial assessment was 25 million to 16 million the 25 million would have just done repairs but wouldn't give us any future needs to do so we've gone back and said look at tell us what you need not what you want not what you what we need you want bells and whistles and that type of thing and then we have the water district uh which the towns approved $1.5 million for that and we uh learned today that we're eligible the the be has invited us to apply for a $1 million Grant to help pay for that it's just phase a no Milli phase one phase one potentially yeah we divide it up into two phases phase one and phase two and and my point of all that I just want to make it clear is that we do have a perspective on what's going on and we do have a plan to get there and if you hang around tonight you'll see our implementation plan for Thon Burgess so you know and then when when the senior center uh project was denied by the town meeting and by the voters you came back to us we said okay come back with something else here's $9,800 to pay for your architect to get us there so that's where we are I just wanted to make that clear that although we may seem like we don't know what we're doing we have a pretty clear ride plan of where we're headed and what we need for the town go ahead give me the pitch uh first off thank you for having us here tonight um and to address your con your statements um quite frankly we recognize the fiscal concerns of the town and obviously losing two votes um both town meeting and the pr to override um brought us upsh um we appreciate the Selectmen um approving additional funds and also supporting us to for the warrant article to move forward um for the record uh come octo end of October this committee will have been in sessions if you will twice a month for for two years and at the direction of the selectman who felt that the senior center needed to be looked at uh 25 years out with regard to what what are its needs since that prop two and a half override here in town um we've heard the community uh we also heard uh from the Selectmen about concerns versus renovation versus expansion and so we asked uh with your help and funding we asked EDM to take a look at renovating the senior center and the current needs of the senior center if you will um without renovate without expansion um and and certainly we heard that in the community also why are you um looking to expand if it's only Renovations that are needed and I have here tonight u a couple of handouts if you will um there is the options thanks Gary B2 there six there B2 is the option basically presented at town meeting B4 is the option that after 3 months of work with EDM and um attempting to address concerns of the Town um we believe that this option reduces the square footage needed for expansion um that's the B4 option that would be the B4 option it removes one of the um multimedia rooms from the plan it removes if you will um one office for resource U person and it does not move the vestibule of of the senior center which we felt would enhance um architecturally certainly the the um functionality of the of the senior center in addition to that um this other handout speaks to the costs for B4 but also at the bottom of the page you will notice that there is a budget if you will for upgrading the needs of the senior center only in a very rough format and we don't want to present to you that this was a full plan looked at for renovation but over two years we've recognized that the bathrooms need to be upgraded we need a new roof the HVAC is is sorely uh under U performing and needs to be upgraded if we add uh an upgrade to the bathrooms then what's going to happen is that we are going to trigger the fire sprinkler system because of you're going to open up the the uh the building very small amount of of area and in looking at that budget of just renovation if we upgrade the bathrooms we open the door if you will similar to what happened here in the town hall with regard to Ada and that is that there would be a certain number of bathrooms required um fixtures and and turning radiuses for wheelchairs would need to be accommodated and if we went that route then we would lose space in the senior center for programs and for storage and again um that was through discussion um we did not finalize a plan um but our our architect and discussion and and I think uh you Don and John have sat in know that um we asked him to do this with an eye on um being somewhat Frugal if you will we think that 2 million is probably not quite correct it's probably would cost more but we didn't want to put that number out there and and have to say that we had a full plan like before to to have to defend uh as was pointed out by Mr Flynn we probably could get a grant for lighting to upgrade the lighting there um National Grid uh would or Mass Save would probably be able to help us with that and as you can see I I noted that in there but given that um review We and also in looking at B4 we have reduced from 6.6 million uh the cost that we originally asked the uh the town to support uh to 5.9 million the cost of the building expansion goes from $5 million down to 4.7 quite frankly it would have been more in reduction if we haven't hadn't lost the escalation Clause that occurs by the delay in not performing the work as you all know every month it goes by um there is there is an inflation cost if I can't on um there's that's the budget if you will for B4 so so um we we again we heard the community um quite frankly we lost about $150 to $200,000 by us not being able to convince the town um that the needs of the senior center were were pressed were Forefront um because of inflation because of escalation um we are going to present on October 9th another Forum where as you have asked us to do show the needs I think quite frankly in retrospect our presentation at town meeting could have been better in explaining to the the people in the community that it's not just a senior center but it's a center that serves the community we have people coming into that Center who are not seniors who who rely on food who rely on tax help who rely on Social Security uh in advice um and so those are the things we we're going to point out at at the Forum and and we believe that you know um we are hopeful if you will that we will be able to convince the town that U this B this budget and this expansion uh would fill the needs and the requirements in the future for us one other point I would like to make is that we are going to undertake a capital um program to solicit the community for additional funding um to help reduce this cost as we go along and so we we will be [Music] um that we're assuming we have uh the support of the town after town meeting our Capital program will be reaching out to members of the community for donations and additional funding to help reduce kind of like what they did with the the school and the playground and stuff everybody got brick and stuff like that exactly um so you're aware the friends of the seniors have been doing this continuously um they have raised a a significant amount of money um they are continuing to try to to raise funds there's going to be car washes and and Brunos is going to be donating uh 10 it's GEOS I'm sorry back just a few years I know I lose it but they will be uh donating uh October 2 fth receipts basically uh to the senior center so um and there are a number of other businesses in town that have expressed interest in donating and W so you this 5962 is the number you think you're going to go with that would be the number at this point that we would because when I said it in the meeting there I the architect didn't seem to mean it was these aren't solid numbers right yet they they are as they can be no they are good enough and what we would be looking for yes is there a reason why he just wrote cost opinion that's he that's I was just wondering if that was a a strategical term so he wouldn't be held liable for anything I just well that's that's arital speak like usually people say oh yeah this is a quote or an feel come in here but the breakdown is is significant it's not something that they did you know uh thrown together and and what we're going to do is put out on the website um the original budget was done I think there's 34 pages of breakdown of costs for the original and we will do the same thing with this because again he he wanted to get us the number but he'll break that all down I have a a comment sure and then a question the comment is um based on what we saw at to meeting all those breakdowns make sure that they're plastered everywhere just cuz some people felt like they couldn't get them so I think getting those out like you're saying get that those numbers whatever people can see it at a time um second is just a question that I don't know an answer to that maybe your time to sell pretty much is what I'm going to ask a question and I want you just to pitch it okay for the public sure um you came back asked for money we sent you back for the task to try to see what you can do to scale down a little bit cut cost and liting um I know you only took off about 87 ft from the initial plan to the one that you're proposing correct um you cut a couple things off but it still looks primarily the same and the full renovation still looks like it's going to happen in did you all correct correct okay I don't have an opinion either way I just want more of a go ahead and sell sell sell the sizzle for the reasoning behind the committee's decision for this why we where the reduction came from is that I'm probably asking it really bad so I'll try to rephrase it again I'm sorry um the the committee's desire to go with option B4 MH in the square footage that's here they feel the need that the remodel plus the expansion is what is needed and I looking for just your explanations on that as in oh well we could have taken off the whole backside or we could have foregone the rebottle and saved money here but this is what the community felt was strong need it so explain to me why that you felt that that was the path to go forward okay does that make sense now yeah uh absolutely and it's it's more for the public knowledge sure we and I guess I need to retrench a little bit in that over the last two years um we have spent time and getting input from Becky and her staff and getting input from our consultants and getting input obviously from the community but the needs of the and and when I say the needs that's what we will present on October 9 in terms of a lot more detail but the needs of the center basically are storage um if you go there we have boxes in in that prevent wheelchairs from going down certain um to get to certain offices at this point in time um and so in looking at B2 versus B4 the question of why did you come down a little bit not a lot if you need storage explain the need to remodel existing spaces is it at a date is it something wrong with it structurally is it to reconfigure the space Sol their space you know those type of things you know people people are going to ask these questions so I'm just trying prep it it basically comes down to with regard to storage that there is not enough room in 7500 square feet of the existing Center to um put the tables to have room for the canned goods and the food that is needed to be stored for uh arts and crafts storage for the programs that go on and so that that storage need you will see the original Center had about 450 Square ft we're now up an an additional 300 plus square feet plus there will be cabinets which will provide more storage that doesn't show in the square footage that we're talking about storage was a big one the the other is the bathroom uh we have the bathrooms and and you know for lack of a better description cutting toenails in the the Janitor's Closet is because we don't have a nurse's office capable of um taking care of that that program um it the bathrooms need to be upgraded and when you do then B4 B2 B1 come into play and they take up a tremendous amount of square footage that the current Center does not have if we just wanted to upgrade bathrooms in the middle of the senior center the library in that area as you see on on the B4 would be taken up and so what we've done is to look at that those issues particularly and then there are program needs um there are are needs where you look at the calendar we get describe every month and that's what I tried to point out at at town meeting and honestly I wasn't trying to pit us against them kind of thing that was not my intent at all but I think like many people there I was not aware of all that the center does and the Scribe lays out how much square footage if you will is used on a daily basis and a weekly basis and with all due respect anybody who stands at the door knows there's more than three people a day going in and and I I won't be labored but the use in that building is tremendous and not just seniors that's what also we're going to point out is that there are people that come into that Center on a weekly monthly yearly basis who use the expertise of the staff there to get answers if you will and so that what happens is those people come they need an office they need a quiet place to talk to the staff they don't have that now and if you look at the plan we've added office space B2 we cut one office out because we want to be prudent and and to provide um you know uh enough office space enough space but also to recognize that we need to be frugal so we have cut it down 800 square feet and the original when we went to town meeting the original building cost was was roughly 5 million we're down at 47 but in actuality we've lost $200,000 worth of buying power in delay to get us to a building and an expansion and so um I say we we will be happy to dot the eyes if you will at The Forum but but it's the needs of storage the bathrooms particularly um and and the office space and program space that that we trying to fulfill for the next 25 years sorry go ahead have you guys thought about sending out mailers I know you put stuff in the paper but you know kind of like uh I send out a like a loose leaf you know in the mail to everybody have an idea for that look at look look in the paper this week this okay thank you no and you're right I mean we we are trying to you know bring it to the Forefront a lot sooner and like I say the website we are going to get the full breakout of of what we're asking for as we go forward um just as a quick note too someone here in town said to me well you know in the old days families took care of the seniors very true you did these days the seniors need additional services that families can't provide and the center does that Gary what's the owner's project 5% uh basically the owner uh project we're probably going to need an OPM um there was a discussion at the um last meeting that this it be a professional manager project manager the police station didn't need one because of the cost because of the cost however the great Commonwealth um reduced the amount um of a thr building cost that requires an OPM uh used to be anything under three million now now is anything under 1.5 million for an OPM so usually and that that comes in probably going to be anywhere between uh 75 to 125,000 to get uh someone of qualification there was discussion about the building inspector if someone's thinking that that's not fair uh um to ask your building inspector he's got to be there all the time right exactly there's concrete pores there's sign offs there's uh things that on a daily basis yeah I know I I I renovated a building for an old warehouse for the state back 20 years ago we had we had a professional guy that was on you know that it was invaluable it really was yeah the right person can sa can save the town one which brings me to the contingency I always hate those cuz I figure they're going to find they're going to find the contingency they look at that number go yeah okay I can find that but again so you know I mean we are going to run the capital plan or program and raise funds um and we hope to reduce that number but we also don't want to go to the town and say you know we anticipate we're going to raise half a million or a million dollars put and and don't hit that so I yes do you think you're going to be ready for fall time meeting yes yes if I can just point another thing out Craig to your question we did reduce the size the overall size we tried not to reduce the storage so if you compare the two storage took a smaller reduction but one of the other things is that we've kept which might seem kind of frivolous but they're income generating and that's the boutique and the cafe so those two are somewhat of an income generating um which would help to sustain are they currently being run right now there the or is it a proposal I'm sorry is it a proposal to to expand upon something it is yeah the take and if I if I can Becky yeah um we just had a a a boutique gift shop sale for the month of August the first week of September and the tag sale on um Saturday and numbers are still being crunched but we brought in about $6,400 so that Boutique would help to bring in is that where people sell their things or like The Artisans or stuff like that or it's kind of an ongoing tax on ta and and the other thing the the cafe um with the Advent of the um if you will the the electric charging stations the EV charging stations you know somebody can come come on in yes and have a coffee or a Danish or something contribute so um there is some income we did we tried to keep as much income generating those that those are Level threes M so very popular a 20 minute sit there's not many of them so they'll probably be popular yeah and and so for 20 minutes we may be able to sell coffee and whatever our service look I don't know carop you have a carop come out you know I'm not sure any of them could do roller skate out there all right well sounds like a plan done yes yeah I just wanted to to point out that the seniors component in town is the largest segment of people growth town and they 2010 uh federal census uh there were just over 1,200 people over 65 uh as of this past May uh numbers I got from Eva uh they're now over 2,000 which is a 63% increase in the senior population of the town so and in terms of the amount of programs there you look at describe there's 30 programs run uh at the senior center and many of them require storage space for supplies and appointment to put on theog quickly if I could just say been involved in this since the two years it started but Gary brought up a point about people say well the seniors are for us to take care of but there's also a difference in that the seniors nowadays are more engaged later and we talked before about storage needs and program needs is the big thing the senior C came up about because 25 years ago the bottom of the Town Hall was not enough room for the programs then Carol you were involved in that time now we're seeing the same growth again the selectman we're dealing with the problem of the Town Hall we're out of room here we're looking for a solution uh the highway garage was out of room we came up with a solution so I think the work of the committee in dealing with both storage and program you've done what you had to do you came up with a compromise and I think I appreciate that because everything you said back at the beginning was needed there was no fluff in the original plan but we appreciate the fact you came back to us and said everybody's taken a little bit we'll do what we can as well so thank you for your work thank you guys I can just add I think every member of our committee is cognizant of you know what you guys I'm saying you as the select Bo board um or select men however you want to State it okay select persons um are trying to do okay and you know with the with the inclusion of Thorton burges you know we we understand and also you know I've been close to the fire department whether they're on the outside kind of looking in and and hearing what you guys are trying to do and um you know I commend every committee that is really trying to watch dollars but trying to increase the effectiveness effectiveness of either the buildings or what they're doing thank you great good luck October 8th 9th 9th and thank you app we told the troops carry on they can afford their off thank they got much better cookies than we have that's for sure I would know employee benefits life insurance ready yes sure all right uh about a month and a half ago the treasurer came and told me that the town hadn't been doing a very good job of managing its Life Insurance employee provided life insurance benefits um in the sense that there hadn't been an open enrollment period and and new hires were not being informed that of that possible benefit um so um I have um we met with Mark Jones Mark Jones right uh laurren and I and Dick met with Mark Jones and you're from Austin um that's who our current uh provider is and we talked about holding a open enrollment session for all existing employees and then we uh talked about whether they current benefit which was $10,000 um for active employees $2,000 for retirees um was adequate um and so tonight I guess my requests I have two requests one is that the that the board give its blessing to us holding an open enrollment for new employees and the second one is to consider uh increasing the life insurance benefit from 10,000 to 15,000 for active and so this would be an impact of the current fy2 budget or so the so obviously the Open Enrollment depending on how many people sign up it would impact the FY 25 budget and also a change in the plan uh a change in the the plan benefit impact the fy2 bu and you have currently nine signed up N Out of9 and 10 retirees 10 retirees do we pay the retirees or do they they pay retirees are 100% employeed 100% entire entire paid entire and then active employees is 5050 so if you had the ballpark how much more you need to put in do you have any idea so 580 per person $580 that's it's currently $580 per person now it would go to 1160 so R 580 oh that's current I'm sorry um so it would the to sharees is 580 then if if we went to the 15,000 benefit it would go to 810 per person per month an increase of $2.30 per month per month time potentially what if everybody that's that's for the nine right yeah what if everybody signed up so U the annual difference if all eligible employees enroll that's that and we switch to the 15,000 it's that last number there so the annual increase will be $2,916 the bottom right number and we currently have a we're currently talking about an increased employee benefits anyhow in the fall right yeah that's judging on the the current life uh health insurance estimates it's going to be somewhere probably around 90,000 based on current health insurance enrollment that's enrollment the cost the the jump in the cost was still 0% it's an enrollment question right like could I believe Dick came to said it was a 0% change enr question right in part of that's part of that's a factor of of our estimate being too low this year based on numbers from f524 our f524 cost so so the reason where I get the 990,000 that's about how much um close how much the account was was over so what I took is I took the current health insurance rates that we're paying now times the current number of subscribers that we have okay and that gave us the project cost so if you were looking at 90 or you said look rolled up to 100 we'd have enough if we go ahead with the life insurance change yeah there would be right sufficient sufficient and the open enrollment period is when April it was something that we set we would just open a r the existing benefit eligible 39 employees I guess we could ask are there any employees here that take that life insurance uh to be quite honest I I didn't know it was an option when I start it's not for you I do now same La so we were sort of the two you didn't know about it that didn't know I guess we don't advertise that to me that goes to the open enrollment question that there's really two questions here open enrollment for those who might not have known they had the opportunity to sign up and then the other one is 810 time 39 Mark do you think that's a fair number going to yeah um especially with the cost of funerals and things like that yeah L Lo just increased Theirs to 20,000 um similar size communties like Lan borrow Sheffield they're up to 20 and $15,000 respectively um and what we would offer John is what we're doing in all the communities going forward is as you get new hires you email the information to us and then we'll have a boss Mutual enrollment rep reach out to those employees to explain what the town offers and how it works and all those kind of things so we take that a little bit off of you know the town's plate if you will uh instead of making them Insurance experts have a licensed Insurance representative communicate those benefits to them okay and what we would do is we would have the boston M enrollment team come out to the town uh we're going to be doing Palmer and we just finished up in lllo um we're in Springfield right now in West Springfield so we have that Roman team come here they would work with department heads like the highway department go out there 700 in the morning Police Department have to roll calls shift changes those kind of things make sure that all employees have the opportunity to find out what the town is offer and how it works sounds like the right thing to do having lost a few family members I agree with what Mark said the cost nowadays are very expensive climbing up very expenses that's why you just can't die explaining that too is that in the handbook your senior senator nice all right any is there a motion I'll make a motion to I mean right now I think we have the question of you're making the point that some towns are going to 20 right right I'd like to see a proposal what it's going to cost if we go to 20 and then come back for a motion we we know we're touching the account anyhow so I'd like to see what the difference in projected cost would be if maybe Brian come back with that next week th bucks maybe this doesn't need to be done tonight so 15 yeah to 29 I don't think potentially doubles but it's going to obviously be higher what we're also going to do John is during the uh open enrollment is we're going to offer the employee some voluntary insurance so the town by state statute for the basic insurance that we're talking about the losses you have to pay at least 50% which is what your Town's doing now so we're going to offer the employees some voluntary ter insurance that they if they think that the 15,000 is not enough they can purchase some with with no medical underwriting we're also going to offer them some whole life insurance so if they want to take some insurance now locking at their age when they leave whether 6 months later or six years later they can keep that insurance at the same rate where typically they lose that insurance when they lose the to when they leave the town or if they retire it goes down to 2,000 so we're going to give some options to cover their families above and beyond the $155,000 right but I also want to be clear that we're also talking about this is something employee is going to participate in as well yes if we're increasing the rate it's a cost sharing between the employee and the town right okay right on the basic insurance exactly on the other it's all all employe employee right what you think Don do you find do you find there's a price point where the employees don't take it you you know you you know pay 10 bucks 10 bucks a month or what we actually find is is the opposite where when the law was written in the 60s again inflation time different the law said the towns had to offer a minimum of 2,000 and believe it or not we still running some towns that have never even addressed it and are still at $2,000 and that's where you see employees who don't take it they go $2,000 isn't even worth it right so when you start getting up to a level of1 $15,000 the employees see a value in that and they know the town's picking up half of that for them so you see the participation increase mhm so and again I think as ran said that um there hasn't been a communication process in the past for the new employees new hires so we're going to make sure that doesn't happen for you in the future by having that process in place new hires okay I think 15,000 is probably a good number John and then if they want to take some more it's going to be available to them again but I'd like to see what will cost us at 15 and 20 there's not a rush you know we can week you're looking about 900 above where we are right now well he figes about 900 above for 20,000 900 above the 15 so 15 to what 29 you factor we went from 10 to 15 went up 900 so we can close that in for next week I'd like the 20 if we can make that happen did you give us 20 quote Yeah I don't know if we ready for next week John to be honest with you but but I'll get it expedite we can set up the new enrollment that's you're okay with the new enroll yes okay okay we accept the enrollment period so we'll just figure out how much yes okay right so I'll get those numbers for you and I get them thank you thank you was pleasure let's get this let's get this electronic voting thing decided here I just a question how to pay for it in my mind Brian made a suggestion well I just don't think 200's enough I don't think no I thought the the higher thing still was under he had a higher one that was under 10,000 so he didn't need to bid then you have one that was in the three or four that was uh 9,000 something one of those emails the outright idia was with only 200 devices 9,995 I did get another quote earlier today from [Applause] uh option Technologies um I got a quote both for rentals and for buying it and I did base it on 300 um judging from the email that Brian had sent out before uh renting them for 300 would be $1,735 or obviously that's just for the one meeting you see how it goes from there and purchasing the system with a 120 month license would be $1,115 excuse me 11,000 I'm sorry $1,509 so there's with the 300 versus the Meridia it's pretty close with regard to the price of purchasing the system we're looking at a 10e versus a one-ear on that and with the lease on well the rental on that is significantly lower than the mar quote I didn't send it specifically I sent it to Lauren because I knew she s to you guys eventually I didn't give her to our time for the company you talked to earlier Brian was it Meridia Meridia were they the ones that said that they would um use the the rental charge towards the cost of purchase yeah but if we had the people coming and train that would be a wash so they have this outright purchase package which includes on location support at the first town meeting so essentially what they were saying is if you rent right that's going to that's essentially going to offset that how support So yeah so I don't want to yes they would reduce it by that cost but it sounded like we couldn't do the outright purchase without the supp what I got from that so if we did the 400 clickers for rental at 8,700 and then decided maybe we appropriated money at the special company to buy it would we be allowed to use all the 8700 towards the purchase price that was not my understanding towards the purchase price of the 400 clickers right I mean they're estimating it would cost 17,000 to buy 400 or 8,700 to rent 400 if we rent like it and within 30 days decide to buy them how much do we get off the purchase price at 400 yeah I I read his email to to I'll double check but I read his email for that for that to be the case but we would get the whole thing off basically and so if we maybe not appropriated another 9 or motion for another 10,000 at the town meeting and it passed we could then say okay we're going to buy them leave them here my understanding was that that um was it a $3,000 oh I'm sorry $4,500 staff support was not something that you would put toward a purchase price you wouldn't you wouldn't need it the next time you wouldn't need it the next time because you've already paid for it once right right yeah but it wouldn't be deducted from the from the cost at all I'm Meridia of course the cost of renting them from option Technologies doesn't include on on site staff that would be a remote and they deal with um appointment so to speak but they give them information up front you get Slickers and everything up front and they are able to run tests and everything before they're set up at town meeting yeah that that cost again was significantly less $735 yeah why is there one rental package that has up to a th000 Clickers and a onsite member for 9,000 do it keeps the state bid this no no I'm saying so that one gets up to 1,000 for 900 or this one gets 400 for 900 $9,000 I'm not sure where you seeing that you get up to a th000 it was on the uh August 27th email to Brian yeah there was an email there that Breaking Me Down for anybody my my understanding at rental was $10 per device and I think that the one for option Technologies was for we still need to get bids then it's over 10 grand right so even if we rent it and then decide we want to buy it it's going to put us over the 10 right would you say that's two separate things Lo well you're renting you're doing a rental thing now you're going to the guy I want to buy him oh because you rented them before it's a discounted price but it's a separate action right right so no I say we rent 400 mhm yeah we rent 400 for this time meeting we don't get the guy to come don't get the guy to come don't get the guy to come we can figure you can figure it out sure Brian you got to figure it out I don't think it's going to be terribly we'll figure it out figure it out we can't well I think we can you we'll try it out the the reason I like Meridia is because Long Meadow and other towns around here have it and if we need to borrow you know big Tomy we need to borrow we we can do that option Technologies as well yeah he he did send a list which I didn't provide but you think we'll get 400 at this town meeting how many senior how many senior you getting out well that's the onsite staff now the on-site staff for during the town meeting but how about the setup I mean is that separate than the setup I mean they ship the stuff you're hooking up to the Wi-Fi your we doing we're doing everything the Wi-Fi that it's not it's not Wi-Fi based it's radio it's not Wi-Fi based RF it's what it's RF okay couldn't we have couldn't we have the the people from Long Meadow we just going to say come over offer them some cookies TR we got cookies I'm sure if we go in Auditorium for half an hour we could probably figure out go to their but big thing we need it here early in October they can't show up on 29 28th they ask for 45 days 45 days on it but you have a certain amount of time to apply it towards the new purchase so it's got to be kind of you can't take a beginning of October because that will wipe out your date 30 days right so but you need training time so you need M 15 basically two weeks yeah I think they give you about a week training time with with option Technologies I'm not sure what so you get them in advance at least yeah so is that what I hear we're looking to rent 400 yeah yes with on staff location no on staff support no so just the 4270 yeah we can pay for you know what you go back to them you go back to them maybe they'll drop that price we're not interested in well we'll do staff support for a thousand maybe we'll talk right now I'll make a motion to uh authorize Town Administrator to do a 400 clicker rental with delivery middle of October and pay for it out of we actually don't we could probably select expenses expenses right pretty low second and you want to amend that to have Eva be retired to the training I'm should probably actually want to do that without having to volunteer all right any further discussion favor okay what time we going to have town meeting John like 6:30 what do you like but I know you haven't had we got a long agenda long warrant I really think 6:30 especially now it's a week that you know Tuesday night we can we set the date upon closing or is that too late so that dat already set you me on the time I'm sorry set the time upon closing so that way we have an idea of what's actually on the warrant well I think Brian you is up to almost 30 articles at this point I'm making it as long as possible and just kidding this is not the kind of about to meeting warrant that has the consent stuff at the beginning everything is no we don't have any consent no so I think starting early is everything's going to have discussion yeah you know there's no revolving account there's no thousand you know everything starting with the selectman we foro our meeting beforehand then H forego our meeting beforehand no we're starting at 3 better have more C and it doesn't need to be decided now but we do need to get it out and let's decide let's decide a motion that we do the uh fall special town meeting starting at 6:30 on October 29th second all in favor I okay there you go 6:30 all right I'm telling you we just like we make decisions like that it's unbelievable who are you again where are we are you who are you where are we on the agenda who are you review of the current and possible fall town meeting warn articles okay let's let's go down this just that p.m the 29th did we decide that yeah it's Tuesday we don't want that mine like a steel trap do we don't that we don't want that thing all right no you can take probably take the cons so you can it's neither here or there but town clerk elected to appoint it okay John made the point we probably should move up the select board select men there's that last one there I think yeah I should move up to number four right keep them all together keep them all together which go number 22 22 goes up to number four so we have town clerk elected to appoint it treasur collector elected to appoint it border select men to three to five members and Border select men change from select men to select board right and then we got see if anybody's still left there if they Haven left by them and then we're going to have established revolving fund for the electric vehicle Char that's the uh M should you put on that to see what how the V to amend you put the the general bylaws chapter 3 so we know where we're going with that yeah that's in the general bylaw or maybe Town bylaw chapter 3 you know uh yeah so this is going to be the fees and then we're going to electric vehicles okay codifying what we did during our meeting yeah and then Article Five is the spending limits put a limit on it that was okay 10 you think 10,000 10,000 is enough for that right I don't think we have a really good S I mean we'll get that number down we don't have a good sense of how much that is going to bring in we don't oh I don't think so do you because we have to pay the electricity out of that account MH right but again I go back to Craig's Point here we have a type three it's going to be popular my son lives down the street they got a they're like oh my gosh I can go down instead of plugging into the house and in 15 minutes be ready to go to Boston it's going to be a popular thing maybe we get and we got to figure out a pricing that's the thing so I think the average price I saw that the average pricing for uh electric charging is 50 cents per kilowatt hour MH but some towns like East Long meow do it on a hour basis you know so if you're minimum hour if if you're plugged in for an hour it's X number of dollar they have six of them at the library mm but not level three there's no level 3es around which Library east long Library six level really six level toos yeah I've been over I've never noticed them yeah I know neither did I matter of fact I've been over there 100 times and finally I got to go over and see where these things are and where they are is if you you know where the Walgreens is if you look if you're standing at Walgreens and you look straight across the right hand side of the library there's six Park on that side they on the library side yeah yeah you usually park in the back there right the town like the town hall yeah okay I don't think I think we need the article we just don't need the number in there yet right yeah okay uh did the he's already got six in there additional funding for insurance account that's that's the benefit thing and we can add we can add the insurance categorize to Police Department career incentive um we didn't include that there was an additional officer so we need to include that that's 7 $500 additional funding for the cemetery commission what's the story there I I just received request for a placeholder okay okay maintenance they were going to get back to Cemetary Commissioners were going to okay provide information about that okay do we need them to provide this or just get up on the floor and make their case I mean they are an elected board no they got they they need to really come to us talk we just need we just need to know how much yeah right right um Senior Center expansion renovation M Municipal fiber placeholder is that just going to be talking and then Craig it could go one of two ways at the moment but well yes it's either talking or nothing oh really okay water water district expansion phase two I don't even know if we're ready for phase one you yeah I just wanted to leave on there okay how long when do you think if we if you send that uh Grant application in how you think that'll be before we hear back we're going to have a a phone call with a Time V on Wednesday and we'll get more information I think that was pretty encouraging yeah to be invited back to submit of full application full was good so fire station hazardous materials abatement this is the asbest tiles floor tiles uh floor tiles he thinks around 10,000 I think he said the last time fire station generator installation your favorite my favorite topic next to double poll is my favorite topic you know all right electronic voting system we Pur so we can decide if we're going to purchase or not green medals and Elementary School Capital item placeholder so that was the walkr we did with uh with uh Daryl and Aaron um they've got some Capital need needs at Green Meadows such as the roof Etc but the point that we both we made to them was if you're coming to the fall town meeting it needs to be an emergency use you can't be saying this is something we want to get done next summer because if it's next summer come to the annual right and get the money then there are two things they're talking about one is the I want to get into the doors the outside doors and the keying for the inside doors is not consistent from a school safety standpoint they feel that's important they can't all of a sudden emergency happens they're looking through a key chain to figure out what what opens E4 rather than one master key that works them all uh the headers on the outside doors basically where the screws go in to hold the doors have I want say rotted away that wouldn't be right but they've worn enough so they're not secure aren't they metal metal so again but they're kind of aluminum not not steel so the point we made to them is they'll sound like good needs if that work is going to be done before the annual town meeting you should bring It Forward is this general maintenance stuff though under it's pretty good money it's 50 grand for this type of work but again the same point is that the purpose of the Fall town meeting spending from free cash something's going to be done right away if in our opinion it was something we're going to do it over Christmas break and take care of it then I think that's my question is a lock maintenance isn't that wouldn't that be normal yearly it's not it's not M it's a reing of all I can't even guess how many doors there are at Green Mets but I say probably 100 plus you know between classrooms the door the whatever and they need to have a Master System so if there's a school emergency they have to go in they need that that was a lower amount of the two door problems but it was still well over $10,000 I guess and they looked at that is the two they would want to address during the downtime in the current school year why it to your point if it's not an emergency put it off but if that's been an ongoing known problem for a while why has that not just been fixed out of the it's been it's been on their list these are things you know they took whether it was replacing the broken pipe under the floor while it's going to leak through and bubble they have floor issues they want to take care of Brian right they the bathroom floors why are they not fixing the locks is my question another the money for but they're responsible for repairs up to 50,000 right 30,000 30,000 M you and they use that money somewhere else everything is a is a is a choice just like in your own home do we do the roof do we do to the drains anyhow so but I think the key thing there is that that as we told them you need to come back if you're looking for the money on emergency basis it needs to be spent before annual town meeting otherwise put it in the uh annual budget I don't have I don't have specific request that that the town has received from the district is yeah we asked Aaron to for that along yeah all right so they don't so if we get gu we'll deal with it then if we have it we have it if we don't we don't this this repairs Ling lot windows and dryers replace exterior window oh this is the doest thing all right so we hear from them we'll hear from them right okay uh thoron bur's School improvements and reac say I I just I talked to Brian about this a little bit and just I thought we need might need to put some money in so we s the planning if we move in there but I don't I don't know how much I don't have a sense I don't have a sense so much Community preservation act okay so we have a number from uh obviously this is all CPA money anyhow but uh we're calling a meeting of the CPC board and the number right now is 20,000 they're asking for two new scoreboards at Memorial Park I will tell you having been involved scoreboards for I don't know since the guy changed them by hand this is an incredible price I think the original two that were there probably going back to when uh glennis was chair of Park and wreck this might have gone up $1,000 from the original cost 20 years ago going keep that Fenway Park theme they're going to keep the citro thing on the top yes why is the team doing well they're play play then we'll get them next year yeah okay national uh funding football season John uh National Grid utility easement oh this is for the easement for the charging station we already we already signed it but we got to okay Bridge layout rocket dunde bridge I don't think that's going to happen that's not going to happen Okay purchase property on North Road that's not CPC it's it's second it's the second half like we had to do with the uh is that Poes Tony's property remember we had to two different articles Tony and isn't this the one that they want us to buy the the land which was already appropriated from CPC before but this is actual doing the deed part oh so there's no money involved here no no money here conservation restriction North Road same thing that's so that's this this is the parking this is the actual take care of the deeds and this is going to take care of the actual where they can make the parking now for the okay okay U 22 already battery 20 battery energy storage system uh they just matter of fact the the attorney general just approved uh wil Brams yesterday the in the fifth they approved so I I had uh Lauren call over there get a copy but they haven't posted it yet so citizens petition we don't okay zoning map this is the great horse so we're going to see what's going to happen there citizens petition that's just a put in there anyone there's no particular petition Financial transfer is transferred to General stabilization fund if we going to do that and then transfer to reduce the tax rate technically there's three but the other one never really happens that's the transfer actually from stabilization to reduce the tax rate okay you know is that the one that we got pulled off last year and we were scrambling right because we forgot to put it on there's always three two from and free cash free cash one was never in the spring because there is no free cash right um although we haven't talked about it Don we do want to commend cliff and everybody on the quick reporting back from the state yes pretty good number yes so we're not going to reveal it though cuz we don't want to I thought you talking about a raise article what okay uh all right cable TV license where are we with that M I don't understand it sign it what have 26 page dra license I Dro My Cable on time that our attorney has drafted up most of 98% of that is F language um was recently approved between Charter and of Hadley um really the the decision that the board has to make here is what to do in terms of what's called Community programming or Peg access um that's a a separate Revenue schore that the town can ask of Charter um to support public education and government programs um so it's really 13 it's really section 13 of the agreement and the decision that needs to be made is whether whether the town wants to request those funds from Charter and um it will be request for funding and it will be request that Charter make available three channels on the cable network um many other towns have these um Community Access channels and so when I was talking with the attorney I said well we really don't have a we don't really don't have a need for a St like Studio we don't have studio um maybe it might be some education points but I I think the biggest thing would be in terms of um broadcasting government meetings um so that funding could be used to purchase equipment for cameras um for other equipment microphones things like that that would be needed uh to broadcast boards and committee meetings but also um it could help us with purchases for building out our town meeting infrastructure town meeting broadcast infrastructure so uh that's one of the things that that the board has identified is one to improve upon sort of that broadcast where nobody can really see very well nobody can see can't go see the video well and you can't hear very well on the video that would be a source not only for initial Capital cost but also an annual payment Charter to support those anything related to that you're talking about building out the town meeting say say town meeting in um auditorium at twb is very echy would that cover like sound panels and stuff like that um I think in my opinion yeah as long as it's related to you know to that broadcast I think that would that would be an acceptable expense is there a minimum amount of programming that needs to be in those so they can sit Tor until we have meeting as long as it's publicized that yeah you can watch it here in some of the towns that I'm famili with they've run they've run a a PowerPoint slideshow 247 on one of the channels it's sort of the the new section of the website you know it just has different slides they go 247 and then when it's time for the meeting C in live okay and then the meeting shows on cable Access TV obviously at the same time we can stream it how would we send it to them um they would take care of all the backend stuff um so we would have we would essentially have a a a switcher board or a switch and we had this in in in weight where I was before we just had to hit a button and we would our live feed would go out to the to the Head end that that the charter um managed just go out to the all the different TVs would we be able to uh is it going to be in color y would we be a one of those just puppets we got one in the back room we never us it do they do they U so they could do a bard of Select meeting live yep and would there be a recording later on for some of the other meetings like planning board or conservation or something today yeah as long as as long as they are willing to hit the button and go live let's say it's still recorded it's recorded and broadcast okay so so let's say you know we you we're meeting in conservation and planning are all meeting on the same day for some reason y right they're only going to do one live right so can the other two that recordings be posted at some other time y we have if we had the equipment to go live then we could go live in in three of the different rooms space so they would um provide the equipment also in other words as Don said if we had planning board conservation same yeah that could be one of them could go live one could be recorded and you could watch it at a later date on a one of the three chanels yes okay well if you want to give away all the money from the pay-per-view Channel I mean yeah yeah um so the cable company will be responsible for what's called I think it's called the headend which is all the back we would be responsible for the um the switcher the cameras we'll be responsible for anything on on the local end the local end of the of the do so this may duve tail into what you're going to be talking about next is you know Thon Burgess you know right we could set up oh I skipped that yeah my hope yeah my hope would be that this funding could be made available to set up certainly for town meeting broadcast room and obviously broadcast rooms or separate meeting rooms that have much improved broadcast capabilities right in other words if if the if if and when we move to th and Burgess and planning board has I'm saying planning board but consecration may have an office that might be bigger you could actually hold meeting in the possibility is there to have the meeting in that room and then televis it yep the the cost we have to be careful of is so that room would likely need its own switch probably so if the more we have if we want to outfit one broadcast room it might be a little bit and we could still record another room right and send them to broadcast for later or we could submit it as a broadcast later because we have the ability to send whenever we want in their end right like if we're recording okay we're going to go live but if we wanted to send pre-recorded content right it just kind of the same thing yeah so how I've that in the past is there's a separate computer that runs the PowerPoint and you just send on the switch you just send out that feed to the system so if you if you just play the play the meeting recording on that computer you hit the switch and you send out that Fe we could have one good quality room and then say another Zoom room where somebody recorded a zoom me video that we could put out later if we had to a different room all right what what are we got to do to get this done so so the question really the question is does the board want to ask Charter for the peg access funds cuz in in the in the previous contract there was no Peg access money that that went from tget to the and then the recommendation from the attorney is if we want to do that they recommend that they suggested that that so we can go up to 5% they said Charter is likely not does not want to go from Z to 5% because it because it's an increase for their subscribers that they would so they he was recommending starting at one one and a half and then maybe increasing it as as we go along through the agreement and then there's also request um for what's called Peg axis Capital funds where we could request a a a fixed amount a onetime payment to sort of get us going with some of the and all this is subject to negotiation with Charter so we making this is a project that would qualify for that Community compa Grant stuff too you know so technology upgrade or whatever so it Grant right so that's he's he's wondering what sort of what we want what we want to do in terms of starting negotiation let's see more paying them let's move forward and see what you can do you can tell her on Wednesday see what he can do all right tell them to move forward and see what he can do okay all right now you have to backtrack to implementation reuse planning tax for the Thon W Burgess what do you got on your list everything everything nuts um this would be a timeline I mean a lot of it's going to I feel like I was filling this in with half the information that I need because we haven't seen the conditions assessment yet but this is a timeline that could have us moving back in at the start moving two just at the start of the next F year when do you think when do you think they will have the assessment um I would like to think that we would get it in sometime in October um I the conditions assessment all all the conditions assessments all the onsite stuff has been done they're just wrapping up that's not including the spatial planning analysis which um will to set up a meeting uh next week there is a kind of erroneous number October 15th to review so you want to run down the list real quickly sure go ahead uh September uh draft vote and sign loose Amendment with uh the district which they they do have a uh draft suggestion from the pwn is to what that should look like we' submitted that to them yeah um funding article on the fall time meeting warrant and work with time bomb and complete this faal planning analysis October would be fall town meeting approval of those funds for any preliminary uh planning or preliminary improvements um toer receive the the the conditions assessment uh three determined preliminary layout and building operations so that will hopefully be based on the spatial planing analysis that they provide us four visit surrounding communities with former schools converted to municipal offices Don had mentioned grany and the town that I live in Southampton also converted Elementary School Town Offices and um hopefully have a walk through with uh Utility Partners for the mass saves program to see what can be done in terms of Energy Efficiency lighting rebates School we're also in on that grant for the energy guy right the e e o c p um right so we have that the regional yeah EBG oh yeah EBG efficiency guy right yep so that's that would be hiring a regional energy manager right okay we got 45,000 for that hopefully okay go ahead uh November uh get the town staff to tour the bu building and really any any Boer committees that want to come in and look at it um and receive feedback on preliminary layout technology Furniture Storage security building operations sort of what do we need to do globally uh based on that could revise a preliminary layout and building operations based on that feedback if we think it makes sense um we're going to need to do an assessment of the it the infrastructure that is currently existing in the school hopefully we can do that through an IT consult and figure out uh get a plan of what we need to be moving forward that kind of dubils in with what John had mentioned with the community compact it Grant I think that's opening in December or January so if we can have an assessment as to what we need to do hopefully we could find funds through that program um December we want to start discussions with the district about um the personal property that is currently within the building like to know whether whether what they want to take and what they don't want to take and if what they don't want to take we could use I'd like them to leave it and transfer that uh ownership of that to the town and anything that the town wouldn't use I i' like the district to um Surplus that however they choose to do that but not have it in the building biggest question I have is the it infrastructure Wi-Fi and everything who's whe they taking that or leing with they building because that will create a substantial cost if we have to do all that again yeah um one of the one of the in my mind important issues we'll have to discuss and this is this is December uh discuss Building Maintenance um facilities going to be a lot bigger and a lot more complicated than what we currently deal with um so we have twb we still have this building that would need some level maintenance several comps that we would need to consider how this going be maintained maintained sort of long term in cleaning you know on a shortterm basis upkeep [Music] um so and hopefully in December we'll have the conditions assessment we'll have feedback from uh Town staff boards and committees and we we hopefully can pull together a list of exactly what we need in terms of in terms of Capital Improvements uh shortterm medium-term longterm and also what we need in terms of personal property so file cabinets um desks chairs things like that as to what we would need for that um January we've been told by the district that they anticipate having staff and students out of the building I think that's the end of the second semester um right sounds um and then up January that's one the that's in the community compact it Grant opens and I think we would have a pretty strong application for some it improvements there February and some of these can sort of mesh together but um T quotes and cost estimates for any of the items that we need in terms of equipment furniture or some of the improvements that might need to be made um and also in February and March um we'll need to we need to start pulling together uh sort of the budget for the operations of the building um as separate from the capital request is going to be additional operating costs that the town's going to have in terms of heating electricity I don requested those they think they ever sent it over you requested their financials that what it takes to run the building yeah he hasn't s he he did send me an email saying that he's sorry he didn't send me they were just tied up with the mold thing and opening the school and all that kind of stuff so so he'll get he hasn't forgotten he'll that so we would have we would obviously have changes to the budget the operating budget and then we may have some Capital requests as well um so those will go to those articles we need to be on the intertime warrant which I'm assume we're probably going to close in April and then may will be the actual town meeting um and depending on the funding and how the grant comes through if there's needed um it upgrades those could happen in May um um I also suggest we solicit quotes from moving companies in may as well as final schedule in May to do the actual move um I don't think we want a lot of people heavy lifting here um it's a good recipe for workers comp claims so um probably like to avoid those um assuming funding is available from town meeting that's when we could start in on some of these short-term improvements for initial occupancy maybe some medium to as well depending on what how it pans out and that's why I mentioned we sort of a little bit we're a little bit moving forward with not complete information but um so then then the move the logistics of the move um this is just a suggestion at this point but it it seemed to me that if we actually close the inperson town offices on Thursday June 26th um usually closed on Fridays um and then we reopen the move would happen um Monday June 30th and Tuesday July 1st allocated two days for those um so everything will get moved out of here into TB and then the week of for the rest of that week which is uh July 1st July 2nd and then the third with the fourth being um Friday 14 on Friday um just line up pretty well yeah so the so we would there would be no inperson access to any town offices and then we would reopen at at twb Monday July 7th and in that week where there's closed how employees will be there but they would be unpacking everything you get in the office is set up we making sure that everything's working um and then as we move forward um continue with medium and long-term improvements you know as funding dictates and the and the needs so the needs that arise that's really a rough first draft but it's trying to get that's a pretty good outline everything in order as to how we make it work what could possibly go wrong right possibly all right thanks uh Board of Select meeting is good do I think this is yours you wanted to bring this up I yeah I wanted toy with the idea of maybe the selection adopting a every other week meeting schedule um I thought we were pretty productive over the summer f it on point focused also allows um time for our Town Administrator and selectman assistant to uh prepare for the following week and not rushing on Monday morning try to get meetings and schedules and reaching out to people and the whoes and the whates the meetings done so and I thought it would you know free us up a little bit and just create a little bit of a rhythm going forward you know it doesn't mean we can't call special meeting but you know we had that schedule benefits all I think your opinion well I mean the reason we started that many years ago is because the summer is pretty light work uh I appreciate Craig's comments but I think in light of the fact we got a pretty busy special town meeting coming up here I don't know if it's the time to really be looking at that perhaps it's something to engage with in November after we close the special town meeting all right let's keep it on the agenda as a discussion topic I mean we we could say yes we'll agree to that and you know come end of meet come uh Tom meeting we could start on that schedule I think we need to see how it goes I mean we can we can set the schedule anytime we want everyone want to paint ourselves into a corner right now by agreeing to it we did I we used to have an every other when I first started with Jim Smith and every meeting went till 11 o'clock okay well um I'll make a motion that the selectman adopt and every other week meeting schedule um after special time meeting in October any second a second for discussion because I mean it's fair Craig yeah I I I I don't have a problem with with the I think it's worked out pretty good I think it gives them an opportunity to get prepared and really focuses on our our agenda and we can always call another meeting if something comes up you know so I'd be in favor of that any further discussion hearing none all in favor after the town meeting on October 30th yes all in favor I all oppose one exstension all right we got uh oh the other thing I want to bring up is we got the Fall Fest and the public safety night out and I was wondering if that would be a good opportunity if we had a table or something like you and I did at that other yeah yeah you know we got some commission openings maybe we could have a a draft of the of the warrant would be closed then we could have a draft gy we did we yeah we could have a draft people could look at it we could maybe have some of the electronic voting educational material out there so I think we should think about getting that the dunk tank for the selectman dunk tank for the select right yeah that'll get some money so talk about that wow here you want the discount of tickets right now um I want my correspondence we have so shaking enough we do not have a one day looker it's a slow night I don't know why uh but we do have a couple of requests for uh Craig these are mostly for the Fall Fest type things I would assume so they look kind of food trucks yeah and either the night out or the things so we request for the fellowship Cafe and Catering uh for October 12th and a one-day permit which is it ends at 4:00 so what's October 12th is that the U safety night October I thought that was 11th was the safety night isn't it October 5th 11 clean up can I answer that yes hi this is Abby suan hi Abby hi so that the October 12th is actually for our event we are doing a cleanup for a cure we're trying to raise money for the foundation and we have a bunch of vendors and the food truck is actually for that oh oh yes affable waste okay great all right right that makes more sense now that makes sense y if there's anything that we need we're still obviously in like the we've got all our vendors and everything set up for the most part but if there's anything else that we need to get um I did stop in and talk to a couple people and I wasn't really really sure who to speak to or what was needed I didn't think I needed a permit for the day but if we need to wrap anything up we can always do that I know Kim had reached out somebody yeah looks no it's 11 it's 11 to three I believe I said 12 to three on it but that's fine is that a is that a beer and wine thing no so we do have a couple vendors that have a traveling license they're not doing any pores as far as I know um that's going I need to check in with them make sure that they have their permitting in place yeah one thing uh Lori who filled it out did say 12 to 3 on our application but oh okay but if you're saying you need 11 o' I don't think we're really F says 11 yeah fine yeah so take a motion to issue a one- day permit from 11:00 to 3 on October 12th I favor thank you okay so we have also thank you Abby good luck um we also have a another mobile food permit what's the date on that one that is the Fall Fest October 5th so fried guys any what are they Burgers the burgers yeah yeah but fried yeah so anyhow so that's I'm shocked there's only one so far I'm sure we're going to be seeing more at every meeting just like last time yeah so we have a moment for the expires at 5:30 on the day at the Fall Festival Craig why was it they had two different dates why wasn't the Fall Festival and the night out the same day you'll have to ask the planners it seems like you know politics all right then good thing that doesn't affect us had nothing to do with us I think there was two different organizations running two different things was too bad they they couldn't come to a a joint date okay so anyhow food mobile food permit on October 5th until 5:34 fried guys and fried is f r y apostrophe D second in favor okay there there's the menu one men rib steak Chicken Kebabs chicken nuggets chicken wings hot dogs french fries onion boy I can't bring Mrs D and just for any question all food is fried all food is fried however I don't know if they knew about a new policy about samples before the permit remind me to double up on my cholesterol you got some of those left over from your days and we have a request from the black sheep to get their uh food Ser Food Service establishment permit um I don't think they're anywhere close to ready so if we're going to he's got all his online certificates but I don't believe Finn has gone through we have we we don't have recommendations so if we're going to issue this I think it'd be I think as Craig suggested contingent contingent on the uh health and right I mean it expires the end of the year anyhow we're two months away three months away so looking for a permit to operate a food service establishment for the black sheep I will make that motion contingent upon Board of Health approval second all in favor okay I got I see a National Grid ball petition here we have thator get certified Butters okay wa for the certified butter okay tree lighting inquiry the date was it the first Sunday in December John nor usually has been but I think Lauren had another suggestion did you or someone um possibly the last Sunday November because the first Sunday December is Thanksgiving weekend so might be tough for ha to say it's really what you know it's been so involved with the school lately it's really what works for them right Craig it's been the chorus and all that so yeah Thanksgiving is 28 thaning week first Sunday December so you want to light the tree when 24 last Sunday November possibly the 1st 24th wait the 24th so the week before yeah yeah probably work out better for greenal for uh I'm all in favor of extending Christmas well seeing how quick you got the decorations up for Halloween I'm not surprised Christina decorates in October for Christmas so I'm I'm fine with you know why take them down yeah why take them down she wants to do Christmas in July too trees are growing up right but yeah I'm okay CH lightning be November 24th well actually what do you guys care you haven't shown up the last three years oh you were there Don Town Hall okay Is Here Yeah mother tree is that where you've been I was in the wrong place all that time I got I got my big tree my 40-footer is that where it went is that where it went um so Mo make 24th November 24th second all in favor I okay select M reports actually I think we pretty much covered everything that's uh in one way or another we do have the obviously building committee Met meeting again planning board is uh have a meeting but the big meeting is going to be the 25th master plan is the 11th this Wednesday and uh that during the day at 10:00 in the morning and the uh the other thing I'm on at the high school is the planning committee they're getting together 17 all right what do you got I have nothing to report not administrator uh we covered most of them uh we to start the spatial planning analysis CWB um we mentioned the uh Grant phase two for the up $1 million for the water district expansion so that's good news we'll we'll submit that second application um you should have received an email from the the uh will Regional School District about their improved communication strategy um for events so that elected officials can hear about uh important events that are happening within the district um and we're supposed to have a call with Charter uh this morning which cig and I were going to have a call to talk about Network enhancements Network enhancements that's what they told us uh that's been moved to the 18th because Charter was not available Charter wasn't available did you say that the the credit that they answer to apply was for the phase two so there there's like a a there's two rounds there's the initial application of mass D yeah and then Mass D screens them out and then if Mass D likes the project then they ask you to submit a a phase two application which they forward to the EPA um for consideration so if we got this money it would be for the phase one project phase one is a already been um um appropriated at town meeting we could use it I we'll have to double check how the Grant application was written I think it was submitted for the entire project okay so it could cover I one all right any further business to come before the board hearing none Bob's got our have question what are the hours of the Fall Fest oh 12 of five 12 of five the Fall Fest reason I'm asking is that the the friends of hampon seniors at the senior center is going to have a truck event with heart Springs yeah where we have a recycling and the Heart Springs truck going to be there we're advertising 10 one I believe yeah hamton Fall Fest is 12 to 5 12 to 5 12 October 5th um if we could somebody wants to make up a flyer we're passing out flyers for a couple of trips that are coming up in October and December so want advertising for your Fall Fest we can them out at our trck event well it's not our fault F but you do have of course a great thing happening this weekend halfway to St Patrick's Day corn beef and cabbage dinners for pickup is it Sunday or Saturday Sunday Sunday there we go la Laura Solano is halfway sorry Laura soleno is running the Fest Ed and Laur Saro they're running the fall fast I have no idea okay no that's who they are that's no the fallfest Fall Fest that's who's running it it probably is laa yeah yeah it is no it is I was just if you wanted to reach out to her oh yeah thank you all right any further business to come before the board motion to adjourn second hearing none we continue any further any discussion all in favor hear a second clearly Mr chair wait somebody said something