##VIDEO ID:YE1_twRwCRo## we'll call the meeting order at 7 o' please stand for the pledge I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation God indivisible withy and justice for all stay on your feet M we have a little PL present to Jim for his time on the council since he's leaving us oh I suppose you're going to get a picture and everything aren't you all right I don't have my camera so my phone's going to have to do three two one and again three two one congratulations thanks Jim thanks [Applause] Jim is that cuz we're glad he's leaving or we're happy here know don't let the door hit you is there any changes or additions to the agenda I have none motion approve second all in favor i i v consent agenda all right with your consent agenda you have minutes from our last meeting then you have the payables and receivables there's nothing that really sticks out as is any unusual expense this time as part of the minutes of the last meeting there financials that were approved there too if we look at uh where to go the revolving Loan Fund is actually 202 Revenue 20 to it's 32,000 inome and when we get back into our administrator report it's a different number it's 36 something so I'm just wondering if what the reasoning is for the difference is the date I mean so the sheet it's on they both say 12424 well I know we did have some come in from the county so maybe probably what you're looking at now is probably the accurate one then the one that comes with your administrator report uh the other one the first one yeah yep okay because that's a lower number than uh the one end with your administrator report the cash balance okay I can look at that tomorrow that's fine motion to approve second all in favor I'll abstain I wasn't at the meeting so 401 take Clinton you're taking minutes talk slow okay still trying to find Jesus public forum anyone here to speak through public [Applause] forum public forum notice and Communications uh you received your annual holiday letter from Bolton M it's a I put it at your table by your chair it came in today's mail oh yeah that new Jamesville app is now open so you have the instructions in front of you um encourage you to download that app uh we put notifications on there alerts things like that thank you to Andrea and Sarah for getting that all put together if you asked me to do it I'd probably still be at step one Council reports I don't have anything the only thing I have is they're still working on the elev there it's got to be about half done by now NOP well Utility Board met a couple of hours ago like usual there's a lot going on there um moving forward with the purchase property on the East end of town um small rate adjustments in the electric and the water rate and of course we've seen when we looked at the Seer budget last week or last meeting we've seen a small adjustment in that so there's small adjustments in all of the rates um we have an opening on the Utility Board we have had no one to volunteer for that board yet if anybody knows anybody interested miss anything Andrea cover all the highlights okay administrator report yeah Taps you have the November reconciliation as dated last week and the cash balance report is there as well you have the um comparison sheets for the golf course and then the uh law enforcement support office we have to put a notice out every year that shows that if there are federal grants and federal funding available with certain law enforcement equipment that we would have the opportunity to to get some of that that's the notice that you look at every year we usually do it every year in December so that's that is tonight uh the golf course has their annual membership drive it's going to be December 18th and it's going to end on Saturday the 21st so in your packet tonight I put the letter that was sent out to uh the membership second half taxes came in from the county so you have that report with you we're still waiting for the second half local government Aid it'll be probably the end of this month or you know the next week and a half or so something um I was working a little bit with Andre on this as you know last year we took out some CDs between the utility and the the city General funds those fds are maturing now so I believe what we're going to do is we're going to put those out for 90 more days and just see what the rates are like in 3 months that's what the Utility Board decided to do tonight yep um yeah and that's I guess that's about all I have holiday hours we are closed at noon on Tuesday December 24th and of course we're closed on Christmas Day and then we'll be closed on Wednesday January 1st for New Year do you have to be open that morning is there that much business that you have to be open December 24th I would suggest take the whole day I'll sleep in I don't know that you're going to have that much business everybody's doing family stuff so I would suggest you take the whole day I don't have any problem with it that that allow families to get stuff organized better so if you don't mind I would love to have a day off do we need to motion that or do you um do you want to maybe just yeah yeah we do because the unions are involved with coment what's that the unions are involved with that now that just is that just no that's just this is this is simply a call we're giving them a half a day off so I would move that we uh take the 24th off and that is not just City Hall but City staff yes okay second all in favor I you should have like final meetings more often let's see okay that's all I have for my the report motion to approve second all in favor all we have no department heads scheduled although we have a couple here a few of them here if they got anything to say nothing from the back row if you have questions for us we good brings us to the budget meeting all right we are going to have our annual budget meeting tonight let me get to the so what we need to do we're required by law to give the general fund budget presentation to the public and to ask for any input or any questions so I'm going to begin by saying that the general fund and basically all City budgets um they run with the calendar year January 1 December 31 and what we normally do is we We Begin writing budgets in about July as you know we take individual City Council meetings and we'll take one Department that evening and go through the budget we've been doing that maybe now the last six or eight years something like that it seems to work pretty well because you don't get everything all at once you know we take small little bites throughout the summer and fall uh part of the requirement is that in September we need to pass our preliminary tax levy and we need to submit that to the county the county uses that figure to put into the proposed tax statements that you probably would have received a couple weeks ago so we have until September until now tonight to uh lower that Levy if we can and I got very very good news to share with you in September we're looking at a 16% increase but right now we're actually at 4.6% increase we were able to trim things down and and and save a little bit here and there so that's a really good thing I want to point out the last number of years this might be tough prob to read um this year's tax levy on the upper right hand corner shows a 4.6% increase from last year the year before was a little over 3% the year before that was just shy of 10% uh the last 10-year average for the city's general fund tax levy is just over 6% increase the last 10 years is the average so tonight we're a little under that 10e average and what I will do is um once this is adopted tonight once it passes I will send a bunch of different reports to the state and a couple to the county um I'm actually kind of start working on those today so I do want to point out this screen right here shows the general fund and it breaks down the general fund into different departments and it just it breaks it down percentage wise comparing it uh Public Works is 27% of the budget Public Safety which includes the building inspector is 34% of the budget uh City Hall here the accounting and all the service that we provide in this building is not quite 20% so if you look at the general fund budget and if you divide it by 2500 population uh the general fund costs a little under $2.50 per day per person per resident or 75 bucks a month any questions I want to point out quickly here um we were able to reduce some of our debt payments in our Levy resolution because some of the funds are quite healthy uh so Andrea did a lot of good work looking at those and I I thank Andrea for doing this but we uh we're able to trim quite a bit off of The Debt Service payments this year and that's why our end result is at you know 4.6% increase how is the cost per capita compareed to uh like communities in Minnesota any other thoughts I guess I really don't know yes yeah I'm not sure when we had our Auditors in a couple of months ago they were projecting that the up to the next 5 years we could be at at 15 to 20% increase every year I I guess I'm wondering how we affect that by lowering it so much well I think the big the big savings of service is that Debt Service we're able to use those funds to help offset some of that debt payment it's just if we lower it too far sometimes we're at the risk out next year getting really slammed with a high increase because we didn't follow it Fally I guess what I'm trying to say I would hate to see that happen we need to be [Applause] cautious well that's why all the Departments do a budget we hope they all hold hold relatively close to their budget which historically they have so how was going to mention one thing too kind of on the budget but uh I was Ivan and I met and went through the library cuz we did talk about that last meeting and I came down and we did put another $10,000 into the library budget I have a a fairly long list of things that the building could use we're just going to take the money we got in the budget and try to pick what needs it worse and try to itemize it that way and try to start knocking things off the list so there the next few years so all right so attached is resolution [Applause] 2024-25 budget any questions motion to approve resolution 20 2440 or 20 2439 Ian did you say all in favor I all right thank you to the city council for working with us on that the past four or five months it's always a good feeling to have the budget done uh old business number two Township fireboard board [Applause] contracts okay a couple weeks ago uh sent out Mike Sano Chief and I uh put put together the contract that we have proposed for the townships um we sent this out to the townships couple weeks ago for them to review I'm going to say the only changes in this contract are the dates and then we updated the um equipment list because we have some you know newer Vehicles since our last contract and I also want to say the formula for charging is going to be the same as it has been the last 3 years um where we will charge Township 25% of the budget and then the city will pay 75% of it the call numbers average that like they had for the previous three other years so we just kept the formula the same you have any questions um I will point out that Jamesville and St Mary Township have already signed the contract and uh has sent it to us so we have those two on hand right now any questions from the township where where did we end up with our final budget numbers on when we were we were last time to talk about it we talked about uh trying to create some savings there we just listened to Mr Rogers talk about how the proposed Levy took a significant drop um wondering if we were able to find any savings for the fire and the townships yeah we did go ahead well we recently just took out some equipment cost Mike took out cuz he we we at this point we don't need it some radio cost there was about $10,000 to took out of the [Applause] budget yeah we did that since our our last meeting yeah you want to add anything Mike to that I mean no I think uh our Crosser section is pretty close to what the other number have number per yeah the very last page see that $696 per section y where did you find that I'm looking for my should have okay the entire budget times 25% divide that by 79.7 sections that be cover in our territory comes up to just shy $700 section fire chief [Music] 650 okay they on [Music] okay right with a bigger Department with more equipment I'm call yeah so just to clarify a couple of things for you um when the city council sets the fire budget for the for the year and uh and the year is completed the expenses are tallied if there's money left over that was budgeted but not spent correct me if I'm wrong those dollars are transferred into uh fund 420 capital reserve no it would just it's just in 214 right the fire fund yeah that would be a decision stay in f 24 or to transfer I'm sorry I didn't understand you that would be a council decision if there is remaining balance it could stay in the fire fund 24 or they could transfer to that2 that you're referencing okay and you know we could do that maybe January February when the final numbers come in right but those dollars are not going back into the general budget correct no I mean now it's been the fire budget the fire fund I should say yeah we can certainly talk about that after the first of the year yeah well we'll have to wait a month or so cuz there will be bills that'll come in yet right from this year that will be when when's the January city council meeting uh 13 13th 13th 13 I would guess you wouldn't be able do Le February yeah I would say be at least in February meeting because there's bills that are going to come in in January that be out of this year's budget and we could have a Township fireboard meeting in February if you'd like you know we try to do one towards the beginning of year so we could do that and talk about it then well speaking just on behalf of L Township uh we would like that sure why don't we try to plan our our meeting then for February 10 the 10th second Monday is what it's always going to be wherever it falls y okay I appreciate it thank you yeah very good any other questions on toship fire motion I vot that we accept the contract second all in favor hi hi a I took a picture uh the next thing we have is to renew temporary user wastewater treatment agreement pardon me for just a moment I don't want to interrupt you but I'm beart here okay problem that's a bit of a side as you can see well thanks if you car neither one of you two got your mic's on wa through the meeting um old business number three renew temporary user wastewater treatment agreement uh it states this is the agreement between uh for chat truck wash and Arnold Corp to discharge into our system uh we went over this in April of 23 and sounds like all parties are thinkk everybody signed and good to go under the under the agreement that'll just follow through we're basically just changing dates the rates and the rates and the rates sorry y make a motion to accept a resolution what are the rates changing you guys keep alluding the changing rates what that changing waste water what what do it go up 75 per th000 yeah from 350 to 425 75 cents per th gallons on waste and the base rate went from 50 14 yeah 13 13 to 14 1250 1250 to 13 on an aage do you know Joe on an average house what that would water increase or waste would be increase it be what was it like I think it about it was4 to$ four to5 for your average household obviously every house is different these particular ones we're talking about are quite a bit different just two that okay for reference average we're talking is okay I have motioned I have in motion I'll second all in favor I I I I I'll abstain yep 401 new business this is a nice one we got a bunch of donations to look at here yeah there's three resolutions for you tonight um try to make this kind of One Quick Step uh we do have some donations to the police department also to the fire department uh the Golf Association did donate for uh the golf course and then the Wasa Foundation donated money for the music in the park Series so we have three resolutions here tonight that identifies those [Applause] I'll make a motion to adopt resolutions 20 24 401 and 42 second all in favor new business number two transfer fund balances okay we uh this is the time of the year every year we do transfer some fund balances towards the end of the year so you have a resolution here tonight that shows we will be making some transfers one from the from the fire fund into into the fire fund sorry revolving Loan Fund we transfer every year and then the PO reminding remaining ones on the resolution uh deal with Debt Service transfer motion to approve mhm I just want to make a point here um a couple of them are the the de service for the street Pro the past two Street projects right yep on the B for the over bonding yep what have you um one thing I'd like to bring up maybe open for discussion would be um West Street West Street and Allen Street in particular there's been a pretty big dip developed um from the I think that was the Fourth Street project when we cut the new storm sewer across County Road 18 there um would it be at all possible to earmark some of those funds I've already been in contact with Jim at the county um to next year re repair that dip in county road 18 at the intersection of West Street and Allen Street and also from the Allen Street project the intersection of Allen Street and Craig Street there is a substantial um the hazard right there yes um which I don't know if we could ear Mark some of those funds as well to repair that intersection I don't know if that's ever been done I just wanted to bring it up U because I know those are kind of two trouble spots that uh that I've notic people as well are are these uh related to the uh um redoing of Allen Street yes yeah so they're not covered under the warranty I think the warranty period is over now yeah we just closed the the project out a couple meetings ago yeah if we if we need to though we could look to see what what funds are needed and then you know we could look at both these I mean the Allen Street um that's going to be considerable um Allen and Craig intersection we're going to have to cut that Craig Street back quite a bit to try and blend and match or put a couple stop signs up I guess would be another solution but um just wanted to bring that up to see if that was possible okay I guess i' I'd like to see the contractor for that project being involved with this too that uh uh anything we can get out of him if he's going to do more work here in town next summer he may be more receptive to helping us out ready so do we want to wait on this resolution and change it how do we want to do it well I think we can still adopt the resolution it's it's just putting that that dollar amount into those funds there's still access once once they're there they're accessible we can y if we need to use some for said projects they're UND designated right now and so they go into that fund and they would be useful they would be able to be used in those repair project correct yeah cuz see when we do a street project we have 400 funds which the money goes into and that's what we use to pay off the project when the project is done we can transfer the money into The Debt Service fund is and that's what we're doing but it can still be used to to do those projects correct should be able to I would think yeah well I would say that sounds like you should move forward and get some pricing together and stuff like that it's kind of what it sounded like to me okay so Arnold you made the motion yep s all in favor board appointments yeah it's ask you have a resolution here um several names were submitted to us for different boards and commissions this year um like you had mentioned earlier Andy there there is an opening on the Utility Commission still uh Bob Burns is interested in serving on the Planning Commission another term uh the golf Advisory Board we have two individuals that terms expired and they're already on their term limit so we should uh you know look for different names and a Mr Tim Cory is that you no oh okay I thought maybe it was you uh Tim Cory if I pronounce that name correctly he is interested in serving on that board uh Ben salaba is interesting in serving on the golf board and then with our HRA board um Dennis kufner lives there he is interested in serving and we just touched base with Rosalie Grahams here the other day and she is interested in completing a term Robin spring left town she she moved away so she's no longer on that board and then the um Economic Development Eda we have um one opening and uh two interested parties and we have two interested parties in it correct because Ben is only onest well Ben is interested but he says if I'm on the Golf Board okay and ly is also interested in serving on the Eda and then the park board Jacob ly's term expired and he's interested in serving another term on the board so he's able to do that because he's not at his term limits yet just so you're aware Pam lury is on the Eda for WIA County as well I think it might be advantageous to have her on our Eda board what do you think Ivan you're on it yes yeah I I thought that was a or would be a good addition if Ben wants to go to the golf Advisory Board make him happy I guess yeah okay that's kind of what I was thinking take a little bit of reorganizing but we can get her done so would you re read back how how the list will sound then yeah the Utility Commission is still empty right now Planning Commission Bob Burns golf Advisory Board Ben slaba and Tim Cory the housing HRA board rosley grahams and Dennis kufner keer keer and the Eda is Pam lury and the park board is Jacob lury um motion to ask res resolution 2024 44 second all in [Applause] favor motion to approve uh adjourn second all in favor I 7:35 [Applause] [Music] I was going to guess that's what it was too I'm glad you made the fo yourself instead of me