##VIDEO ID:2bp2O0xtp-8## e this working session of the Lakeville Area Schools Board of Education uh for attendance purposes I'll have the board members in attendance tonight please state your name and your role um and then we'll get started with our um discussion for tonight so we'll start on this send to the table over here director Keller Judy Keller her Board of Education Brian Thompson David Anderson Vice chair Kim Baker chair Michael bman interim superintendent Carly Anderson board of education Terry lindbo of Education awesome thank you so much uh so the reason that we're here tonight we have two folds with this discussion they're all kind of rolled into uh discussion item a which is the um the board put out an RFI um to look into a superintendent search company um so we do have some of those that have been returned but we also have a discussion that we would like to um open up to the board floor uh as Mr Bowman has expressed interest in also retaining that superintendent role so that's part of our discussion tonight so um I guess where do we want to start um so we had three people return or three companies return the rfis uh board members should have those in front of you uh first one was rain Associates then we had uh bwp and then we also had um msba um I hoping that you had time to review some of those um but I'll open up the floor for discussion on those things at this at this point director Carly Anderson um I will just say that um one of the things that we had talked about when we were um meeting it was just a small group of us but meeting about like the superintendent search uh was [Music] um um basically kind of what our role was in the process and so I saw a lot of similarities across these three different groups but one thing that stood out for msba was they basically said that once they decide on a um group of people to put forth they then allow the school board to add or subtract anybody or scratch it if they determine that it's not a good group of candidates and so um that to me is probably something we could ask the other two groups about if they would be willing to be flexible about that but that stood out to me as something that I think is very important in this process I also like the fact that they let you read the applications like all the applications that come in um that wasn't something I saw with the other two Consulting agencies either um but again I think it's something that we could ask if we needed to um I did note that one of these we'd had in the past Associates right I spoke with three uh board members and from three different school districts that used msba throughout the process and had very favorable reviews on the process the transparency uh and then also making sure that they were able to capture uh what they were looking for in the superintendent so I feel comfortable with them as well um given that we were thinking that we would have at least four and we only have three um we did we did um hold back two dates to do that um to have them come and present uh bwp did reach out to us and say that they're available on 10:30 um so my assumption is that they're probably not available on the 28th which was one of those dates that we had um put out there so that's just for the board knowledge there we might have to adjust some things if we wanted them to come and uh present to us go ahead well how about discussion on Bowman's just asending his contract we can do that because that is part of this discussion as well um superintendent Balman did uh a meet with uh David Anderson and I um just part of our meeting as we're getting into the the role and bringing him up to speed in the district and you know the chair meets with the superintendent so um one of the things that he mentioned was his interest in uh continuing a superintendent role with Lakeville schools and his commitment to the district um so that is something that we can discuss uh at this time as well director Thompson yeah it's already been just a few uh just a couple weeks I I will share um in the spirit of being transparent as well that I had um a few conversations with some folks within the district uh just parents and and some just teachers that I know just because I don't know very many uh outside of those that that have met with uh Tau my kids but uh lots of posit postive feedback uh that you are present inside the buildings uh and it's hard to probably do your job when you're not inside a building and so I appreciate that you being there uh there seems to be obviously uh some favorability in regards to a shift in uh the tenor the atmosphere the culture uh but there's still a lot more work that needs to be done in my opinion in regards to building those kind of relationships back to where maybe they might have been in the past I don't know cuz I wasn't you know I wasn't actively involved two years ago but uh over uh over the past couple weeks from what I've heard from what I've seen uh favorable favorable stuff uh but again that is what I would hope and expected with uh the interim superintendent uh with your background your experience that you have here and so uh I think having you here was a good decision uh but then deciding um the long term of where where um where where you sit with our organization is a a separate conversation and and be glad to have that this is a working session so we don't have to be quite as formal but true I'm just making sure that everybody gets their turn to speak so Carly did you have something to say or Terry Terry you can go ahead have to remember to turn this on because we don't have those little things in front of us anymore um when I when I heard that uh Michael was interested in it um I saw a lot of positives I I know the staff is very supports him greatly the administration does um a lot of the community um we need I think right now is is is is someone to to calm the waters stability yeah to calm the water even on the board to calm the waters and I think Michael can do it so that's where I stand can I just do sure would you prefer I leave the room I I really would like people to have candid conversation ation and if I'm in any way distracting to that um I I really don't want to create that I do want to say though to to board members here that you know my life situation is adjusted and I I would love an opportunity to improve upon my last opportunity but I also want everybody to know I the district this this school system isn't not an esoteric thing it's about the people it is people and I care deeply and I just want everybody to know that um and then I you know maybe I leave and and you guys can have a deeper conversation because maybe there's not I you know support for that you can oh okay it might be uh stay yeah I don't mind it since is public I just offer that if if it's if if we have consensus that I stay I'm happy to stay I just I I just hope there's a conversation and and I am a very imperfect person but you will get 110% out of me so I'll say that I'm fine either way but my uh my I guess since it's being taped I think maybe give you an opportunity to tell tell you what changed your mind or why you decided that you would like that position I appreciate that Terry thanks for Michael yes is that the wrong question to ask no his microphone my Budd my buddies in the back there are messing with me I'm just kidding um sure I I I appreciate the opportunity to say that so um there there's really three factors uh the first is obviously I retired I I I retired from the military and then I retired from from here and um and that was two years ago um and our intentions were we were looking at my wife and I were empty nesters um looking at perhaps moving to a warmer climb Texas well not Texas Arizona and Florida were on the table uh just candidly um and but my wife is from South Minneapolis and she loves Minnesota I love Minnesota too I'm originally from Olivia Minnesota for anybody who wants to know where's this guy from Olivia Minnesota it's in Renville County um but you know what also have both both of us have parents that live you know in the metro area and um Mom I apologize but she's 85 um and um and my in-laws are as well so we're we made a decision to stay uh and we we're staying in Lakeville and that was a decision that's happened over the last two years um in in light of that that so that's reason number one we're I'm just going to stay in Lakeville um I was working another opportunity my own business scenario and I was very happy with that um but again I live in the community um so if I'm going to stay and an opportunity was I I was asked about taking on this Challenge and I love this community deeply because you got to be from somewhere right in this world and growing up as an army brat and being in the military for a long time I want a home and this is my home and I finally you know kind of came to that at a very old age that I am uh and so well yeah I'm I'm I I'm having my diamond birthdays anybody know what that is when the year you were born and the year you are match uh so I guess I should anybody can look it up I was born in 19 1962 um so that that tells you how old I am but uh my point my my feeling about this community it's it's it's it's in my heart in my soul and when it's there it's there so you have to have purpose in life and I'm never going to make the PGA so that golfing things got to go aside this is really important this educating our young people there is no higher calling that I know of in life I always felt the military was a pretty high calling um maybe you know being a pastor or something like that a priest or a I or or any of those is a it may be a higher calling but this this is so important to who we are um as a nation a state and a community and if I can do something to help that that purpose matters to me deeply deeply matters to me so that's my why director Lind and um thank you for asking and I I did it for a while before so I I think I I think I have the knowledge ability and skill to offer something more I want to give more yeah well as as noted it was uh Ray Associates is who we use the search for we use the last time you went through the competitive process um when when you were selected at that point the only recommend or the only thing that would be of a concern for me um is that we would I think we would still need to publicly post for the position um to protect us from a potential discrimination suit um so that we have the we have it at least posted out there are we discriminating against um from the recommendation of msba and the attorneys that and HR any HR would say the same thing that you would still post for the position to make sure that we protect the district okay I I'm probably going to be the person who and it's nothing against you Mr Bowman um I I will say that when I heard you were interested my first reaction was great we're going to have a great applicant like that was my thought my thought was not that you would move into this position um more that we would at least have one qualified applicant um you know I I I think um I think very seriously about things we tell the community and Things We Tell ourselves as a board in terms of what we're committing to and um I was very much in favor of having you be our interim because um when I asked people you know I I went into buildings and asked people what they thought about you coming back and it was consistently positive um feedback and I think at the time that like people are saying the Here and Now what we need is for our staff morale to improve for um trust and relationships to really improve between the staff and um the board and the do and all of that so I I was very much in favor of you moving into that term position and I think one thing that I'm just challenged by with this is is not um I don't disagree with the things that other people are saying I just think we committed to a process and I want to see that process through which is a robust superintendent search um and I would hope that you would apply that that is my my perspective um and when we appointed you interim we really didn't have uh I mean I feel like the meeting we had it wasn't really an interview of you and to be honest I do have some hard ball questions for you um that I think if you were to move into this role I would want to ask you um just because I think they're when you left we and I probably have feelings coming on as a board member at that time it was very it was a very dark time in our district to come in as a board member and cut seven million um and so when you left was and someone had to come in and and handle that and we had to come in and handle that and so we have writed this ship we are moving in the right direction um but I have hard questions I want to be able to ask you in an application process and so um my opinion is we said to our community we're this is our interim we're going to do a robust superintendent search that's what I would like to see happen um and I would hope you would apply go ahead Terry I think the only challenge I have with that is if I'm an outside candidate and I know that the current superintendent is going to apply for position why would I even apply plus he's already been through that process plus he's already been through that process once um I I was a Community member on uh some of the Committees that that worked during that process and attended the interviews and asked questions um so so I had that opportunity like I I had that opportunity so um I appreciate that you want some your questions answered too but anyway go ahead Terry sorry I ramble I'm done you're done no okay Judy no go ahead I was just GNA say I think I think we're kind of in a bind with not knowing like if if Mr Balman you were interested in the position I wouldn't have said let's appoint him as interim I would have said let's find someone else and encourage him to apply to our so things have changed and we can't control that but I think we are in a situation of Terry you're right now we have an interim who's interested um and it might reduce our pool and I personally still want to go through the process we previously committed to um and I I know that you went through it before um in terms of the hiring process and there's also the history of your superintendency um and so that's just where I would have questions me personally I I think I would say um I think we need to be thoughtful and in how we have this discussion and just because you know maybe we're looking at um that role and um you know the interview process just because one's happening doesn't mean the other doesn't happen too like I guess when I'm thinking about it like it is hard in an interim role to get a whole lot done and I think for um Mr Balman that's got to be kind of difficult when you're in the position where you were here before you know the people you want to get on the ground and you want to get your whe your wheels rolling but there's only so much you can do when your contract is through a limited amount of time um so I guess my thought process is you could you could extend the contract and give him time to to calm the waters write the ship and get things moving in the right direction that doesn't mean that we're not going to go through a superintendent process eventually it just means that process is delayed or I mean that's just an option you could delay that process um and and I do want to say like the the conversations that I've had um with Mr Balman um this was something that you know happened after he had started and came in as the interim he kind of shifted you know his mind kind of shifted and um we've had some really great conversations about the district and and what it means to both of us um and and our reasons to serve um so I just wanted I just want to be thoughtful about when we have this discussion like one doesn't necessarily mean we can't do the other or we can be open-minded about how that process unfolds too so uh Judy I your hand up yeah so um Carly I totally respect your position and and conversation on that um I think there's a couple of things that we need to keep in mind with um with an interim superintendent um there's what do I want to say limited expectations or limited limited actions that an interim superintendent can take so therefore um you know that that puts us into a tough position um doing a robust superintendent process um I believe for just based off past experiences I've been through six superintendent processes before hiring processes before and um the first thing that applicants do and people that are interested the first thing they do is watch board meetings and listen to board meetings and scope out the um the um future board and so as robust as a opport as a process we might want I think would be very challenging at this time to get um a robust set of applicants but the other thing is that um interim superintendent Balman has Rose to the top through a prior vetted process and it wasn't like it was five or six years ago it was just two years ago and um two years ago oh it was five years ago that's two years ago he he rose through the top years ago well no he was interviewed years I mean he went yeah I'm sorry he rose through five it was five years ago or 2016 17 and then for five years years and just out of the system for the last two years so yeah so I mean like there what I'm trying to say is there hasn't been a lot lost in that last two years from what he has gained from his experience and involvement in the community and um and so um you know I I do think in the interest of this district and some of the um you know this sooner that we can put um a permanent person in place and and it's even if it's for a three-year contract um I think that stability is kind of important um because it we've got a lot that needs to be done from building expectations and um from budgeting expectations and the finances and we have a really nice opportunity in the next couple of years with some of the taxes and bonds that will be falling off the tax base and it's going to be critical that we have the timing of some of our facility needs and stuff being addressed and for the sake of the district I don't want to lose that momentum because that's what we lost with our Levy referendum that we were looking to do and couldn't get done until recently so I think um there's a lot to way into all of this and um I mean I know we we communicated that we were going to do the superintendent process um the goal was this is still part of a superintendent process correct and the the goal was to talk about this and determine what that process was going to be right and so um I you know I I'm I'm struggling I I mean I understand where you're at and that having a community voice in this but the community has had a voice in it the last time he was hired because we did have a really extensive process um with what Ray and Associates did with Community um input staff input student inputs and so forth so anyway um that's my two cents on on this and uh I don't know so Dave haven't heard from you yet don't be shocked I agree with [Music] Judy it's the big one right hang in there Terry how about me yeah so first of all thank you for raising your hand and and even entertaining to continue to see on so I appreciate that U I think for these kind of roles you you don't you can't take them lightly just because someone in this leadership capacity uh what they bring to the table the shadow that they bring to the table uh spans across the an Enterprise an organization and so forth so having the right person in that capacity uh is um is a huge decision that needs to be made and so forth uh I guess what I like to do is just kind of talk through out loud you know what if you didn't and and and so if you didn't do this uh we would go through the application process uh so and then we would find a superintendent through that application process uh but uh that person more than likely would not start until June of next year more July of next July of the next year and uh and I don't know if there's any within the district that has a superintendent license that kind of would come come up through the ranks because uh from what I hear there are other districts that have uh uh individuals within their executive and business staff that have that superintendence or on the verge of getting that superintendent lure so that they can kind of you can uh go through the ranks and become a superintendent within that respective District but uh if we didn't find someone here we'd have to bring someone external and if you bring someone external uh with an assumption they're from Minnesota they don't know where East viw is they don't know that we have got two high schools and that kickass in in both football and various sports but like we've there there are things that they have to learn so there'll be a growing pain uh and in a learning session that that person would have to do um and and then my assumption would also be would be uh that around January February would be that in two weeks we're going to have three new board members and then those board members ought to have a say in who they would like to work with uh for for their respective term and so if I was a new board member starting in January then I have to I'm the one deciding who the next superintendent is and and uh uh without a whole lot of context around how does a school board operate how does a school district operate cuz I didn't know after two years of being here I probably know just just a little bit more but not it it was a learning curve and so uh so that's a lot of pressure to put on those individuals as well but so if they're going through a growing pain for the first six months uh with Michael here you got a new superintendent that starts until in July so they'd have to make relationships again with that individual uh and so then we're looking at it probably another year thereafter to really put together some fundamental changes where the existing with the new board uh might see or want to do within the first year uh and then the superintendent kind of getting engaged and so the question then that you have to ask yourselves is what not the next July but the following July can we wait two years to start making changes in how our district moves forward and so I don't know the answer for that but I'm just I I get what you're saying and and I feel like um part of that discussion also needs to be around what we have going on in the district right now so we we currently have a ly yeah um we're we're going to need to build more buildings like because we're continuing to grow we were talking about the 700 student increase that we saw over the past four years and that's going building right right so that's going to flow up so like right now we've alleviated that a little bit with the new elementary school but the next step is going to be middle school and then we're going to have to look at our schools three years three four years to Bure correct so it it is it does put us behind um behind the process when we have to start over from scratch within like nine months again um and look at the fact that we've got to they've got to get up to speed if they don't know the district and blah blah blah and figure all this out um so so then for building so let me play this out then if you did decide to move forward and so obviously there's pros and cons Board gets a pick and choose who the new superintendent is um I am looking for our next Aaron Rogers Tom Brady Patrick Mahomes like I want someone who's going to be here for the next 5 10 years and obviously I can't whoever it is uh they may not stay but like we need someone who we can grow with along the way and so uh Mr bman I mean if you chose to stay I would count this as year one so that by the end of year three uh the current board it's three years from now or two and two years from now they've been in their capacity for at least two years they're able to see uh experience and then also be able to work with Mr Balman in that capacity and then decide all right have we gotten not so so at work we we use a phrase you know what do we need to stabilize do we need to operationalize or do we need to transform and it feels like where we are at as an organization all three we're probably more at the stabilization phase and I don't know how long that's going to take you know I don't know how many Rel relationships I don't know what the financial side there there are things that that need to be done uh that may not be able to get remediated as quickly a with an interim title but and and so forth and so but I don't want uh I don't want new board members that will be here in two weeks or will be elected by the community in two weeks uh to to not be able to have a say in this and so my recommendation would be that uh I think there would be a a huge Advantage um someone with your experience uh within our community to be that bridge for the next however you know for that for that three-year window using this as your one uh giving our the the new school board members an opportunity to make a make their decision halfway through their term which direction they want to go um and then also to provides some veteran folks within our board for questions as other veterans are leaving the the um the board of directors role um but but I but I don't want to not have their voice in some capacity and so while this conversation will probably still be ongoing some way somehow um I don't know what the best practice is to how we incorporate those individuals who are elected to have a conversation I would love to have a conversation with them as well to make sure that hey uh what do you think um U because we shouldn't be asking three board members that are leaving in literally 60 days to make a decision uh that drastically impacts three new board members and and so my recommendation is to make sure that we pause uh gather feedback from those folks and before any decision is made so I I I agree with what you're saying um but I also want to be mindful of when we're talking about the decisions that we have to make like the members that that are outgoing are members until December 31st plus they've been on the board for a number of years so regardless of the fact that they're not running for election anymore they are still committed to this district and to serving in their role so I I don't think that we need to continually bring that up and and I think it's kind of rude that we that we are doing that like or that it's been bring being brought up that way um so I want to make sure to just be um respectful to the board members that are still serving out the end of their term through December 31st um that being said like uh the I I guess like I go back to what Judy brought up that um if they've been living in the community they've had say in some of the process because he has already been through that process once um and then I also I agree with um with what you're saying that um it does bring some stability to the district I I feel so I don't know I I think Judy brought up a good point of Legally the clean part of it would be to post post yeah Terry I always always like to cut to the chase it seems like the majority of the board is in in favor of moving going ahead with him Michael become the superintendent so what do we do next let's let's not say why we want him anymore because we all heard that we could go on for a while um I I think that Judy's idea makes the most sense like um just for legality wise and and for cleanness of the process I think it should posted um for sure I think that's like the number one step that we need to do um secondly I think the Board needs to decide um while that is being posted do we want to continue to interview the organizations or not um I agree I I feel like we have a majority that are are kind of feeling one way but I mean we can put it to an we can we can vote on it I mean working sessions are still meetings um was just agreeing to a process as long as there's a quum of the board it's a meeting yeah it's it's just agreeing to whatever process we're moving forward with right so how would the board like to move forward director Thompson I I would like um the superintendent to meet with three new elected members post election um I would like to be able to have conversations with those three indiv uals as well since I will be working with them uh for the next two years thereafter uh to get their point of view um and and and the community elected those three individuals and so while we post stuff online we can do that in parallel uh we can have another meeting with msba around the process in parallel I mean the elections are literally in two weeks and so if the second if if the uh Wednesday or Thursday or Friday conversations are had uh around those elected new board members and and director Balman um then it would be helpful for me that I reach out and have conversations with those three elected uh officials the the issue with that is that they don't come become board members till uh January 1st and I know of one case where one board member who won the election did not decide to take the position so you can't really do anything but I think to his to Brian point though Terry he's just asking Michael to meet with them and talk with themine and not from add dis perspective so Brian are you still um recommending that we move forward and um interview and meet with a couple of the RFI respondents so I can I throw a wrench in there just one Wren like if you if we have three board members elected who don't agree with this process my concern is if we delay like then we're just delayed in this process so I think our goal was to really get this going in November and be ready to be interviewing December time frame MH December January whenever it was so I mean I I think the only I don't I really appreciate wanting to be inclusive of the people coming on to the board but I also think that just delays what we're yeah and that's that's why my question was I think he's looking like a dual track and that's why are you still recommending that we what when would we be meeting with these other vendors we gave them the date of the 28th or the 30th of October okay so so we're looking at two weeks from now uh or was it next week one week from now uh elections on the 4th meetings can be had uh Wednesday I'm sorry the fifth meetings can be had you know Wednesday Thursday Friday uh and then it's up to you guys if you want to reach out to those board members but I would like to reach out to those board members and and have a conversation but you are right Carly like like let's hypothetically say they don't want to they have I feel like a lame duck I mean and maybe it's rare right just like doing you're not a lame duck Terry you know you're not a lame duck Terry what if they choose not to which is fine um uh and my hope and is that they would understand the value of having an existing super tendent stay uh for two years of their term to bridge the gap learn lessons learned and for them to see what they like and don't like uh for a superintendent for for them to set their course uh in in their in their school board uh capacity two years thereafter um but my hope is that it would be it would be rare that they don't like him uh but I think you got to give them that opportunity to to to be able to have that say I just like I don't think we ought to be making that choice without their input and so if they share their input early November there's no reason that a regular board meeting in November 22nd or whatever the upcoming meeting is uh we can make a an official call at that time which is only 30 days from now so still this is an expedited process but it allows folks who are fully vested in campaigning uh as in getting feedback from the community they ought to have a say so I guess my question would be like I I get what you're saying that you want who's ever elected on the 5ifth to have some say in the process but again they're not like they they can't take the seat until January 1st so then even if you're talking to them like is that going to change how you're feeling right now so here's my question for you all right so you and you if all three board members that are coming in say no I don't want and I want to go through the process process would that be would shouldn't that play a part I don't know cuz like I remember what I was like when I started you don't know what you don't know like it's there's a big learning curve I just want to point out that like in two years let's say I mean so one of the things you're thinking about is okay let the new board members come on and then in two years they would be able to conduct their own search and be more veteran I don't know if the three of us are going to run again so it could it could be a very similar situation of more new board members coming on in the midst of a super I I feel like we cannot be thinking in that way because we just don't know what the future hold we don't know what kind of crap we're going to be dealing like think about covid we have no idea don't say that word sorry we have no idea what is going to happen and what kind of fire this district is going to be under for whatever reason for who knows why so I feel like we have to make the decision for our future MH which again to me we committed to a process I want to see it through that is what I would like to do that is my stance but so um we should be thinking about not the oncoming board members not the outgoing board members we should be thinking about what is best for the district and what are students need in the classroom and so we have agreed to a process which is to find a superintendent the first step was let's do a request for information which we have here we can still proceed going forward one of the nights and interviewing three of them all in the same night or you know and determining at that point whether we want to move forward or not because I think what was discussed is US determining from the request for information what we need in a superintendent and then deciding if we wanted to do a request for proposal or if we were going to do another process so the only process we've really described at this point is that we would find a superintendent and starting with a uh information request um but I think what we really need to talk about is what we think is best and what this District needs right now and maybe that's part of the conversation we have on the 28th or the 30th or whatever but I mean I think it's the importance is is um getting the morale back up getting stability in our community uh or stability in our school system and um making sure that we have a successful path to getting the facilities and the dollars and the mental health resources and stuff that our students need and so I think that with that um putting somebody in place that has been here before is um is the way to go because again I have concerns about what would be coming out of a superintendent search process for the district and and the aftermath of the learning the district post it but don't do I think we have to post it but don't do the whole company post it but don't do the whole that's why I'm asking if Brian is saying that he still wants to move forward forward with this I I got confused on what he was saying whether he wanted to move forward with this and and to honor what Carly said when we talked about the process we did talk about getting this information and interviewing them and do we want to follow through with that communicated process and then deciding what to do after that point but I but I agree with like what Terry said if if we know that Mr Balman is going to apply it's going to discourage a lot of people I I don't disagree with Carly or Brian I think they're making very good points well I want to be clear lame duck that's why that's why I brought this to the board now so that we could uh make an informed decision based on this new information you know what I recommend that we just post the position put a hold on these rfis for now and then we'll have a work session I would assume between now and then we could iron out some differences how's that sound I think that's a good idea well I I would also say that gives some I I would feel better about not making a specific decision tonight because it does allow us time to process some of this as well as Community to have input if they want to have it because that is one thing that I don't feel great about is just making a decision without people having their opportunity to provide their opinions but well you're going to have to postpone the these presentations then to be fair to them Judy wanted to comment on yeah I mean that I mean to me we have to make a decision tonight whether we're going to move forward with this or not because they took the time to respond to us do we want to hear what that process is or are we going to let them know we're going in a different direction I feel like it's a little bit sorry I think we should pause right now yeah um pause just make a decis I think we should pause because I don't want to go through that process and then tell them and have them come in and then say oh yeah never mind um I just think that's kind of disrespectful so um I feel like it's appropriate to reach out and just tell them that we're on pause right now in in light of new information yes and then that the they're going to find out anyway so go ahead the process would be to to make a posting and talk about this at our next working session which is no because we have if we want to keep the the ones that we have set up from this process we can or if we want to cancel those correct because we have one on the 28th and the 30th is that right we have one on the 28th and the 30th so we need to let them know like tomorrow that we are pausing this and not doing anything and then those meetings don't need to be posted for the 28th or the 30th so we want to cancel those meetings right now and not discuss this again until um I would say after the twoe posting they're not they haven't been posted so we just won't do them okay so we'll just put a pause I wonder if Ryan did it oh oh sure I did it on Friday afternoon save nobody remembers anything on Friday afternoon it's okay let me see all right so we're going to pause oh you did post them so we're going to pause the RFI process let's pack up and get out of here and then we're going to cancel the meetings the 29th the the 28th and the 30th 28th and the 30th um so then when's our next working session Kim November 12th is it November 12th okay so our next working session is November 12th so then um the posting will go up the 208th 30th canell for what two weeks is that what we want to do I'd follow with the msba just to confirm if you if it's necessary I don't know the rules so I they so shared with us that if you have someone internal you need to post but they did they did share that need to do a search firm you don't need to do a search firm but I I feel like the HR process legally that's what we would do with any other opening in the district so yes um I agree with Judy on that I agree with Judy on that yeah see how I did that so the in the interim in that in that two- we window uh I can commit to uh you know I can reach out individually and have conversations uh thereafter so so then this this will be added on um for an agenda topic on the 12th all right are we good I think we're good good um I don't think we have anything else to discuss tonight so um again this is a working session so we'll just um adjourn and we'll see everybody again on the 12 thanks okay --------- ##VIDEO ID:gmwM5WBBdkw## e e e e e e e e e good evening and welcome to this regular meeting of the Lakeville Area Schools Board of Education this meeting is officially called to order please rise and join in the Pledge of Allegiance IED my to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all board members in attendance tonight include director kellerer director Thompson director David Anderson chair Baker director Carly Anderson and director Lind the board is joined by interim superintendent Michael Balman and members of the executive cabinet Dr Emily McDonald uh executive director of student services Michelle Humphrey and Bill holgren all right so we'll go ahead and go into good news thank you madam chair uh before I get to good news I just want to do a public service announcement if I may uh Thursday October 24th at 6 o' at Lakeville South High School that's cougar country um we will be doing a levy presentation a second Levy presentation for the public will be conducted Tuesday October 29th I believe right here In This Very Room uh so that's at 6:00 p.m. for both of those events and um just want to make sure everybody knows about that so good news Lakeville always has good news Lakeville area schools has students of the month recognition program that highlights three students each month students can be nominated by anyone in Lakeville area schools Community students staff families and community members we're excited to announce that October's students are Shay Johnson from Small Wonders preschool Sai okay this is going to be a little challenging for me so bear with me vayia manic Condon and she's fifth grader at High View Elementary and Elena annaya ninth grade Lakeville South High School congratulations to each one of those students staff of the month Lakeville area school is excited to have a monthly recognition program that highlights staff members nominated by anyone in the Lakeville area schools community and we're excited to announce that October's staff are Carrie saber second and third grade teacher at Lakeville Online Academy and John shien physical education teacher at John F Kennedy Elementary School thank you for all you do and being wonderful nominees and very Worthy Century sisters excel at World Martial Arts games so two Century Middle School students made their mark on the global stage at the World Martial Arts Games held in the Czech Republic that happened on September 20th through the 22nd the mck sisters Adelaide and Sydney uh Adelaide is an eighth grader and Sydney is a sixth grader they aim to come home with One Medal each competing against over 1700 martial artists from 33 different countries the girls showcased their skills and took home three medals [Music] each so when you're at Century just be careful cuz they got some Superstars over there nine Lakeville area school seniors named National Merit semifinalists seven students from Lakeville North High School and two students from Lakeville South High School they have been uh announced as class of 2025 National Merit semi-finalists in the 70th annual National Merit Scholarship program these nine Lakeville area seniors are among 16,000 semi-finalists across the country and you can view a full list of names on our district website at isd194.org newws Lakeville area students Forge New New Paths at change maker Hub on October 3rd a group of students from Lakeville Pathways Academy Lakeville North High School and Lakeville South High School attended an immersive daylong event called Chang maker Hub hosted by World Savvy and Prior Lake Savage Area Schools students staff and community members came to together from various neighboring districts districts change maker Hub United students Educators School leaders and community members throughout the day participants engaged as equals to reflect on the current education system they engaged in dialogue across their roles and generations and collaboratively imagine what the future of teaching and learning could look like and you can read more about all these amazing things happening in the district all also at isd194.org newws and that is the good news report for today Madam chair thank you so much uh we'll go on to board Communications uh we didn't have any Community participants in uh public comment or any of our stakeholder sessions this month so we don't have an update from that um and we're just starting to have some of our advisory council's meet so I'll start us out on uh Community Ed met this month for the first time this year um I'll just wanted to share a few numbers from that that meeting they had we were going over like our current like the past year and and what um the impact was for Community Ed they had 2,417 estimated total enrollments and classes and events um when you see the numbers like that it's kind of pretty amazing what that uh that Community is doing they also had 192,25 estimated hours of community facility use um so that just kind of shows you the impact that yet is having within our district do we have any other board members that attended any advisory Council meetings yet this year no okay anybody else have anything to share all right so we'll go ahead and move on do I have a motion to approve the agenda tonight so moved right we have a motion by director Lind do I have a second I'll second second by director David Anderson any further discussion okay hearing none we'll put it to a vote all in favor of approving the agenda say I I I all opposed motion carries are there any items that board members would like to remove from the consent agenda for further discussion director Thompson I'd like to pull item I contract renewal [Music] okay are there any other items that board members would like to remove for further discussion director Thompson yeah I just want to validate that the Lakeville South awesome band is going to Hawaii is that what I read on the consent agenda yeah on a field trip which is awesome so just want to say hey they get to go to Hawaii which is pretty awesome that's pretty cool yeah it uh and then second thing I want to say is the um I saw that the calendar for 2025 26 and the 26 27 I didn't notice uh I I noticed there weren't any significant days off I'm assuming that the re act and all the other curriculums and things that we need to teach all all of our staff doesn't impact that um normally I thought these are something that we review during working session I think you're a little bit like ahead of yourself did you want to remove the calendar and have that as a discussion item oh yeah let's pull that too okay all right because right now we're just pulling items for further discussion and then yeah um if any other board members don't have anything else to remove like do we have a motion to approve the consent agenda um minus items H and I so moved we have a motion by director Carly Anderson do I have a second I'll second second by director Lind any further discussion on the consent agenda okay hearing none we'll put it to a vote all in favor say I I I I all opposed motion carries all right so we'll go down to the consent agenda discussion items director Thompson do you want to talk about the calendar update yeah I just just a question I mean normally I thought we normally review these during working session so I'm not sure if this is a a newer version or a version from last year that is just here's another version then I saw the year after that so now I'm like two years out but more importantly I didn't see any day significant days off that would be impacting our staff and wasn't sure if the curriculum training that needs to be done for the read act and all the math curriculum is an impacting stuff like that and then I think there was a couple emails around uh other holidays being requested so making sure that we had a chance to talk yeah thank you so much um yes so um traditionally past practice in the district is to do two calendars at a time um normally those calendars come out in January or February of the Year prior so we are a little bit late um and I know that we have had quite a number of requests from families and staff um who want to know when the breaks are and things like that so they can plan um we do have members of our community and um spouses and partners of Staff members that have to bid a year in advance for vacation time so um so that's one of the reasons why uh we're bringing both of those calendars uh forward what I can tell you is both of the calendars are basically a rollover um from what we've done this year with one exception um and that is is that we used to have um two TDE days um in the calendar for staff um what we have done is actually removed those there was and there were dollars um associated with that so if staff came they were optional days if staff came they could get paid for work completion on that day um what we did was to shorten the calendar so we weren't going so late into June which is a uh you know a challenge for some families and staff they want to be done earlier in June we removed those two days and we went to um piloting a results only environment meaning staff can do that work anytime anywhere any day and if they do the work completion then they get the dollars associated with showing up so they don't have to show up on a particular day to do the work they just do the work when it works for them if it's completed they get the dollars so we're going to test that out and see if that works what that does is that gets us done two days earlier in the calendar um and is two fewer days that uh well staff don't have to report on those TDE days but most of them do um other than that we have basically the same breaks for um uh em uh week conference for uh the hot major um winter break the major Spring Break um Etc uh we also have the additional PD days in the calendar to accommodate year two of the read act so basically the staff that did not get trained this year will get trained next year um and so basically we're looking at a very similar calendar um in ter terms of the holidays discussion um I know there's been a lot of discussion around that over the years um what I can say is that we do look at those holidays and try to accommodate where we can where we can't um we do make sure that our buildings are well informed that students cannot be held um accountable for being absent on those days they are excused makeup work is permitted it's not an ideal situation um but that how we've had to handle it for um for most holidays that are outside of our sort of Traditional School calendar um really because of the number of instructional days instructional hours and uh contract requirements PD requirements Etc the only day that we're really going to be able to make any significant changes in the calendar is if we start before Labor Day so I think you know that needs to be an ongoing conversation obviously we would want to involve the new superintendent in that conversation as that's a pretty and we would want to do um a lot of research and data collection from staff and families Etc if we decide to go in that direction so so just one question um I know some districts have taken like President's Day or Martin Luther King day and they've used that as one of their PD days just so that you know there's there's a break for students but necess not necessarily a break for staff is that something that could be done around the dwali holiday one of our issues is that we have to pay close attention to is around instructional minutes right um so in order to get our instructional minutes in we'd be in a different place if we didn't have the react cu the read yeah the react takes 5 days out of student contact time already um so it would have to be and and I think that there's a deep discussion there because there are other holidays as well that then we would need to look at accommodating um we can't accommodate all holidays and actually meet the requirements of the state right now so I this has been an ongoing conversation um for quite a number of years since I have led the calendar committee about how to be how to have a calendar that is more flexible and provides some more flexibility for staff and for students and we're just unfortunately with the after Labor Day start and the the desire to be out as early as possible in June um we don't have the capacity in the days unless we look at not having an mea or not having a spring break or doing something like that so it's really a it's a it's a tough give and take there um and I can but what I can say is that the people on the calendar committee um they do take this very seriously I mean it's not it's something that they look to resolve there are a couple of big sort of ticket items that we try every to resolve in the calendar and it just gets difficult with our requirements so um I know that's not a very satisfying answer but we'll continue to try to have the conversation and see what we can do and I do think um uh chair Baker that once we get through this react we might be in a different place to be able to do some things and have conversations about what it might look like to start earlier you have a really tough job director Carly Anderson one thing that I had um just mentioned to Emily and I think Nicole as well as um just something for us to be mindful of in terms of accommodation we do accommodate all Christian holidays which I think historically has been the case but it becomes an equity issue in my mind that we're accommodating one religion and not others and so um you know as we start to explore what to do with those additional holidays even if we're giving one for one religion it if we're not doing it for all it becomes yes an issue so just wanted to raise that point I know historically that's been um the the uh approach of the district but we're changing and I think we need to be more mindful of that yeah thank you for that director Thompson so two questions one I just want to make sure that I'm clear that if we approve this and we are approving the calendar for the next school year and the year after that and so that gives um a two-year window to have further dialogue Carly around um what does that look like as we continue to evolve with our student population and so forth um the second question that I have uh which I I totally forgot so go ahead so I was just can you just let everybody know who's on your calendar committee um well I don't have the specific list in front of me but but we have uh our um EML president U Miss K pop myself uh we have a couple of our um directors at the district office specifically those um in teaching and learning um we have representative from teachers um at elementary middle and high school um we also include representation from Leaf as well as our at least one ad because they're with activities and things that are going on um we want to make sure that we're not overlapping or scheduling something important there as well so um so we have a we try to have a pretty broad representation um in the group um to bring voice to that committee um one of the things that we've talked about as we have floated around particularly idea of looking at data collection and starting earlier and those types of thing was really to um engage our families more in that process um because if we're going to make a significant change um we certainly would want them to be involved in that as well so thank you that's for that's for our next group I think y thank you thanks for sharing that director Thompson yeah so the question that I had was spring break and so I feel like every year when we have spring break we get some emails or when the calendar goes out we get some emails saying why spring break the last week of March and going into five six days into into April now I don't have the answer cuz I don't know so if you've got your sound bite like like what what is the answer on why it is and why has it always been that way and I feel like I always get uh I've received emails around parents saying this is the middle of like tryouts or traveling whatever and and then they can't go on vacation because and so I love to know have we've always done it this late or has it just been recently and when I say recently like the past 3 to 5 years or is there a path forward to ever go back or is like this is it this is our this is our standard moving forward just want to make sure because again we've get I get emails from parents saying hey sportswise they don't get to to enjoy this break due to other commitments sure there's a couple of reasons um this is one of the reasons why we do try to have our ads in the room so at least we have that picture and that voice not unlike our holidays even if we can't accommodate we want want to be aware of the things that are going on um that may have significant impacts across the system um the there's a couple of things um I would say that the the two biggest are one of the things that we try to do in our calendar is make our quarters and our and or semesters even in terms of days so so that matters specifically at the high school because for example if you're teaching a semester course and semester 1 has 85 days and semester 2 has 75 days you have 10 death 10 fewer days to teach your content so the message that we hear frequently from our secondary um specifically our high school is that they like to see those those days evened out and so you don't when you do that then you don't want to put a break right before the last week of a of a quarter for example because then kids have to come back do a week and then they have to transition to a new quarter so we're trying to figure out how to balance that and how to place the brakes in a way that make natural sense in terms of delivering content okay so that's one one reason um the other reason is that we have a we have a contractual day off in some of our contracts that is basically the Friday before when Easter would be okay so that Friday prior is in some contracts as a day off vacation day off so we have had to in order to get our instructional days and instructional hours and maximize time with kids in the calendar we have had to butt that up next to a break in order to make that work so so that's another reason why we do it um but really we are we try to we try to make sense of a calendar from our day-to-day academic instructional um standpoint first and then we try to accommodate other things as we can throughout that so I'll leave that to also say that it's up to us where where we place that we make the choice the calendar committee makes the choice um to put that in a particular spot on the calendar so okay any further questions on the calendar thank you Dr McDonald okay uh hearing none we'll go ahead and put that to a u a motion we have a motion to approve the calendar update I'll make a motion motion by director kellerer do we have a second a second second by director Carly Anderson any further discussion on on the calendar okay hearing none we'll put it to a vote all in favor say I I all opposed motion carries all right the next item for discussion is the contract renewal director Thompson yeah uh I I believe we received received we might have received an email around two contracts with two executive directors uh looking to get approved today um the I I'm looking at the durations and it says January F uh July 1st of 2025 through June 30th of 2029 so as I'm reading this if we approve this yes then we are agreeing to extending the contract for these two uh resources for the next three years is that my understanding director you turned it back off I didn't touch it but once there you go thank you rookie up here sorry interim got can't hit the buttons director Thompson um yes if you're talking uh yeah the the the short answer is yes the longer answer is if there's any change requirement there's a process within those contracts to execute that if that's your concern and I don't want to I don't want to assume that's your concern no no well so I want to make sure that I'm clear that uh the the intention was not to uh have a conversation around the merits of these resources that need the contract extension I think what I have more concerns my my issue is more of a I'd like to discuss this at a working session i' like to just table it and I just want to think through uh the up and down imp implications on the extension because we have a new superintendent that hasn't been identified we're signing a contract for the next three years for two executive resources uh and not that I hope that they would uh they wouldn't be here is just that I think uh seeing this right right away instantly and not having further dialogue around um uh just just talking through it uh and also along with it there are probably benefits that we should probably review to make sure that does it make sense to do any uh um calibrations to any of the contract language where it makes sense uh so I think I what I'd like to do is uh again it is a three-year agreement for an extension of these two executive director roles and uh I think for me I'd like to make I don't know can I make can I make a motion during during this to table it to to at least discuss it at the next board meeting you can director Carly Anderson I'm confused because I thought we were just extending until some of the other contracts were settled right that's correct yes so but but when I'm reading this if we say yes we are extending until July uh to June 30th of 2029 that's what I'm reading and so if there isn't an urgency to get this done instantly like during this meeting my preference or recommendation would be to just pause on it make make sure we talk through it at the next working Section so that we are in alignment and then come back and revote vote on whatever we need to vote on in November because if it's just an extension I that's not how I read this ass am I am I mistaken on my interpretations I I would tell you uh director Thompson that it is an extension it is due to the fact and I think I wrote this detail on the on the uh board packet that they're they're going to be in a a non-contract situation um the contract itself affords any refinement or adjustments and there's no uh quite magnanimously in my view and the reason I I brought it here was so that we could offer the confidence in the work and deal with any future adjustments in accordance with what the contract allows director Carly Anderson so we we're voting to extend the contracts and then once other things get settled we come back and make some like amendments we can make adjustments to correct so right now we have a motion on the table to table um the contract renewal um so we do have that is there a second for that motion okay I don't hear a second for that motion director kellerer I'll make a motion to accept these two renewals these two contract renewals for the um assistant superintendent and executive director of administrative Services okay so we have a motion on the table to ex to approve the contract renewals do we have a second second second by director Lind um any further discussion on the contract renewals director Thompson yeah uh again these contracts are are stating that the extensions would be for the next three three years uh not saying that uh and and again I want to be super clear of my content that that uh the individuals that are playing in this capacity uh have have done a great job in this role and so not that they are not deserving of this but I think it's something that we just maybe pause and just think through uh and making sure that uh how we want to handle this there are additional components in here uh so I will be voting no just because it is an extension uh and and there hasn't been any dialogue with the group around this around these few rols okay any other discussion on this item okay hearing none we'll put it to a vote all in favor of approving the contract renewal say I I all opposed nay all right motion carries 5 to one all right so that uh concludes all of our uh consent agenda discussion items so we'll move on to reports with recommended actions and that would be our audit acceptance is our first one uh Mr Bill hom grin Madam chair um members of the school board and superintendent michaeel Balman um yes tonight we have um Caroline stman from Bergen kdv to give our um audit report from fiscal 24 I'll ask her to come on up and then we'll we'll walk through the details thank you and good evening thank you for having me tonight um so I am the um engagement partner involved in um the audit of your District so I'd like to take a few minutes of your time to go through the results of oopsie I maybe went the wrong way so that going to move it no something else that was the up maybe over here on this side nope just pushing one of these two I was pushing that [Music] it's this one right here okay you have the Magic Touch I guess all right the down arrow not the up Arrow sorry about that um so again Caroline stman and I'll take a few minutes of your time just to go through the results of the audit so um the main reason you ask us to work with you is to provide an opinion on the financial statements that opinion is housed within the independent Auditor's report also within the independent Auditor's report both Management's responsibility as well as our responsibilities are outlined and Management's responsibility is for the preparation and fair presentation of the financial statements in accordance with gap meaning they are responsible for determining the numbers our job then is to audit that information and provide an opinion we aren't allowed to do both of those aligned on in the sand if you will um so the opinion that we are providing is what's called an unmod ified opinion that's the highest level that you can receive um and not a change from prior years meaning we believe the financial statements are fairly stated in all material respects as of June 30th 2024 in addition to looking at the numbers we also conducted our audit in accordance with government auditing standards and that requires us to consider internal controls as we go throughout that process um we did have an item uh we discussed this at the workshop with um all attendees there so I wasn't going to go through that in great detail detail um those things do happen from time to time so nothing of um importance there unless there was any specific questions another component when the district spends more than $750,000 of federal expenditures um an extra piece is added on which is in accordance with uniform guidance or a single audit you're probably more familiar with that term um the Child Nutrition program is the program that was tested this year we did not have any findings related to any of that work one final component before we look at um the financial analysis is in regards to Minnesota legal compliance the office of the state auditor puts together seven checklists filled with many Minnesota state statutes that we ask a number of questions about we did not have any findings related to any of that either so with that oops I went back the wrong way um with that we'll dig into the financial analysis so with General general education Aid being the largest funding source for you as a school district in the state of Minnesota we provide information on two of the main factors of that calculation much more complex than that but two main drivers which are your the formula allowance as well as pupil units so here we have the formula allowance where it's been um what we know currently based on legislature and focusing on that 2024 line and the 4% increase that was received this year then we look at pupil units here and so we start with your resident ADM so these are only the students living within your district and for 2024 resident adms increased by 130 some fluctuation between the grade levels that are presented there um but as I mentioned at the end of the day an increase of 30 and 733 over the 5 years that are presented here then if we apply the waiting factors that you see at the top of this slide as well as Tak to consideration open enrollment you arrive at adjusted um weighted ADM this is the number that you are paid off of from the state so the first line is the residents that's the same number we just looked at with the waiting factors applied to it and then the next two pieces there um the gains and loss that's the impact of open enrollment so the net impact of those two um at the end of the day the adjusted weighted ADM increased by 78 so again that is the amount you're paid off of from the state so then we shift gears a bit and look at the actual um numbers and we start with your general funds sources of revenues so in total general fund revenues increased 133% there was an increase in property taxes with an increase in the levy revenue from State sources increased for um a few different reasons a couple of which we talked about already that increase in the formula allowance the increase in um student counts as well as an increase in the special education entitlement Federal revenues decrease inreased um just a decrease in the co dollars that were coming through um as that kind of starts to wrap up and then other revenues the largest driver there is interest income and really just um the result of and better market conditions this year compared to last year can I just make a comment absolutely and I'm back on that other slide I don't know if you want oh so just to be noted too that the local property taxes where you mentioned it had an increase that we did have a voter approved Levy so that's where some of those increases come from are voter approved yes correct right so here we look at general fund expenditures pie chart comparison year-over-year um just to touch most of the changes from one year to the next are less than 1% so pretty consistent spending year-over-year from this perspective a couple just to touch on briefly special education um increasing there with an increase in wages and benefits additional program needs um and um Regular instruction slight increase there with the contract settlements and wages and benefit increases and then on the flip side instructional Support Services decreasing there were fewer Capital items in that category and here we have a budget to actual snapshot so um First Column is the original budget that was approved anticipating the increase in fund balance shown in the bottom line final budget is in the second column after a few amendments were made and then the actual results are in the third column showing the increase in fund balance there of 15.2 million when we look at um some explanations for that and we started the top total revenues all the way over to that variance column you see it's um very close if we apply a percentage to that it's 0 2% so while we talked on the couple of slides earlier that revenues increased from a budget perspective it's in line with the plan that you had for yourselves for some of the reason you know you just mentioned there as well as the state funding that um you were aware of as well um following that down on the expenditure side of things seeing um that variance that's 5% under um that really had to do with conservative budgeting on the wages and benefit side with the contract settlements and things in that nature here we look at cash and Investments as well as total fund balance seeing both increasing in 2024 and then here we pull everything together for the general fund we've touched on revenues and expenditures already as well as that change in um fund balance and now we see the total fund balance as we just saw in the previous slide as well but a total fund balance of 16.3 million all of the components of that are listed below we start with nonspendable so this is items for prepaids where think of it as the dollars have left the building it's set aside in a separate category because you can't use that for future operations then there's a number of restricted components so these are all tied to um the state funding that you need to spend in accordance with how it was received all of those categories increased um cumulatively by 5.7 million there is a category for assigned this is more internally set aside dollars for items that you are aware of um that you're planning ahead for and then that leaves you with the unassigned and that balance ended the year at just under 7 million and it is also the balance that you compare to your fund balance policy and your fund balance policy indicates that um you would strive to have an unassigned fund balance of 5% of the district's general fund expenditures if we run the calculation you are at 3.7% so um a nice improvement over the prior year but still just slightly under what that fund balance policy is for that you've established for yourselves here we have another way for you to look at fund balance it's slightly different than what I just mentioned in that this is unrestricted fund balance as a percentage of unrestricted expenditures so a little bit more detailed in the calculation it is the sod calculations so the state does this calculation um but it gives you the ability to compare to some State average information so um and that's what we're doing here seeing um your increase in 2024 but some comparison to the districts of similar size and seeing where you stand in relation to that Thompson yeah you I I've been told that I think the common um the rule thumb is to be roughly about 10% uh in your general fund of of what you have in your annual expenditure so as an example if you spend end $200 million a year you should have roughly $20 million in your savings account 10% as I'm looking at this graph are you uh uh is this graph suggesting we ought to be closer to 17.5% as best practice or is 10% still best practice that really is a case-by casee basis that each district is going to establish with that fund balance policy so again this is a little different than that fund balance policy so this varies depending on all of those restricted components that you could have and things of that nature the other I mean there could be that guidance out there but the other thing that does come into play and this is narrowed down more to districts of your size and for you know some outlying districts in the state of Minnesota sometimes this looks different and we drill that down to the 0 to 500 people unit and that number is significantly different so it can vary from District to District on what percentage that should be um it's it's not a decision for you know me it's a decision for you all to make and to guide the direction and your decisions going forward so this is just information to help you in that regard is that's how I would look at that as kind of where you lie um and make decisions from there director Keller well the conversation we had during our work session in regards to this was that this is not telling us what our fund balance needs to be that this is just a look at where we're at compared to some other districts and the fund bance discussion is a different discussion on where we need to be able to be um to keep us cash flowing and operating and protecting any expenses if we have any shortfall issues so this isn't what this slide is intended to talk to correct correct thank you the next two slides that we have at your special Revenue fund so your food service fund and then community service fund and we start here with food service activity for the year did increase um part of that being the amount of meals served with um the increase in pupil units that we talked about and additionally you know food costs increasing the funding changing things of that nature so as a result fund balance did increase for the Year by 1.3 million and ended the year at 4.5 million pretty common theme that we are seeing across the State Community Service funds similar story here that both revenues and expenditures did increase with an increase in programming so seeing over the five years kind of the journey that the fund has taken and uh what it has weathered over that time frame so very um exciting to see that it is back in the black and um continuing to make improvements or recoup you know some of that activity as things are moving back to what we're used to um Community Education the restricted component for that seeing the nice Improvement in that component this year all right we'll move past that one happy to uh take any question any further questions anyone might have any further questions from board members director Thompson yeah I've got uh I've got one uh one comment and then probably the second one is just more of a question and May and you might be able to help me answer that one so the first comment uh not a question for you but it's like you know my observation is that in 2020 we had 11,388 students uh according to what I see and also on page 10 and in 2024 in the course of four years we're at 12,1 121 students so we had an increase of about 733 students in that fouryear span uh and so then when I look at our financials in regards to our revenues in 2020 we brought in $147 million uh in Revenue between the state and property taxes and in 2024 we brought in $198 million in Revenue which is a difference of almost $50 million and so when I look at the difference between adding 733 students the size of one ele school or or or you know a small small Middle School uh but we also brought in an additional $50 million in that foure span is that my understanding looking at these the numbers you don't have to explain how the money is spent but like 733 is the resident so that doesn't exactly equate to what you're paid off for from the state because of the Open Enrollment factors but it's in that same I mean it I don't so so I think it's a little bit less than the 700 I think okay so even less that's even worse but either way but but I think in general I think there's a broader question that I think as a board we should probably have further dialogue cuz I can't I can't explain it like hey we we we brought in an extra 50 million in the course of four years and we added an additional 700 students that's it so I don't have a good answer uh and there's probably more to it over the over uh the past four years of what things got added and and expenditures and inflation uh and now for today's discussion but again just an observation that that is like people are going to ask what' you do with the $50 million so separate conversation uh the question that I have is actually is more about the 6.9% in the unrestricted fund balance and so I think I tried to ask this and I did very poorly at the last meeting and trying to get to where where where I was at so I tried to so here's my question again and this is probably not for you but this is polymorph Bill uh we ended up saving roughly I think about almost 9 million close to $10 million uh in um from the general uh from the general fund last year correct is that what I is that what I read budet yeah from the budget standpoint that was the budget yep okay so my my scenario my example is that right if I had $100 of expenses and then I only spent $95 in expenses I saved myself five bucks okay uh so the following year I um I have $105 in expenses uh is what I have budgeted for but I have $110 in expenses now I'm short $5 which then makes me break an which uh which tells me I'm going to break even because I believe that there were some expenditures that we were going to anticipate having last year but didn't materialize and so then they're going to get carried over to the next year that they would have to be paid out for my understanding so my question is is the savings that we have now is that going to is that going to decline at the end of next year because it's getting paid out or is the savings that we have today right now in our fund balance are savings and we're not going to dip into that for our 25 26 budget does that make sense makes sense but I think that's more question Mr home question and I tried to ask that last week I I asked poorly but I just want to make sure that the number that we're seeing of like the the the $6.9 million in our fund balance right m is at our fund balance next year and we're going to be adding to that or will that be taken away because of what we were supposed to spend this year didn't materialize but we still owe it for the next year we we will see our fund balance grow again for the for when we get to June 30th 2025 okay that'll continue to grow the money that we save that we know we have to spend has been set aside as a as a restricted fund to be spent in this new year coming so the restricted balance will go down y but not the unrestricted balance so the unrestricted fund balance is like we saved it we don't need to it's not going it's not uh obligated towards any other expenditures for 25 26 correct okay then then I'm good thanks for that Clarity Mr hren and good job director kellerer um just so we don't leave it on um uh on a sour note um I think what we did was an extremely great job with the audit so thank you the unmodified opinion is the best possible level and this isn't the first time we've received it and I think we're going on like eight years in a row of getting some Financial recognition for um how well we are managing the District fiscally so I appreciate what you do and what your staff does um but I think to talk about the just the 700 student count and the $50 million increase that isn't just being invested in 700 students that's because we've got ongoing costs from covid expenditures that are now going away with covid funding going away we've got costs and inflationary contract in um increases that we're dealing with from labor and vendor contracts um we've got the industrial students we have the opening of a new school there's a lot that goes into the additional dollars that we're spending it's not just $700 and or 700 students and $50 million so the um budget is a very open book and um is available online for everybody to take a look at to know how fiscally responsible we are with what we are spending and what we're bringing in from revenues and um very proud of the work that you and your department do for the district so thank you yeah thank you very much very well said Thank you any other comment or questions about the audit so do you all right um hearing that we don't have anymore do we have a motion to approve the audit for fiscal year 24 sh moved so we have a motion by director Carly Anderson do we have a second I will second that second by director kellerer any further discussion okay hearing none we'll put it to vote all in favor say I I I all opposed motion carries thank you very much and thank you for your work right the next item on the agenda would be the appointment process um director Thompson I'm going to uh to address you first with this because this was added to the agenda at your request yeah uh so so um received a few emails did some more research and U uh I was going to uh resend this uh I was I was going to make a motion to resend this uh the decision that was made uh just because David Anderson wasn't present uh even though we were at Quorum we were not at a full board uh in a decision that was made in uh in an unprecedented Manner and so uh so as I reached out to uh parliamentary procedure folks and msba they're like well you don't need to make a motion to resin because a motion was never called or was made uh for this respective uh decision and so if you want to make it official then then then what you need to do is just make a motion and so I would like to make a motion to I would make I would like to make a motion that the fourth vote getter in the upcoming November uh School Board election be submitted to the board to be appointed to the current open board seat pending board approval and I believe that was the language that was used uh in Communications that were that was sent out director kellerer did you have something you weren't ra your I made a motion so is there a second or no we can ask for a second first so we have a motion on the table to approve the fourth vote getter do we have a second I'll second second by director David Anderson um let's are is there any discussion on this director kellerer yep so um just bear with me I have a lot of notes here that kind of Recaps my thoughts and positions on what we have been through in regards to this and um I appreciate um your patience and letting me get through this so just to be clear no matter what process cuz what we were hearing from some people when we were talking about the fourth largest vote getter they're saying so you're telling me that we're going to appoint somebody who has not been elected by the community being that it's the fourth largest vote getter and we're only seeking three seats in the election so just to be clear that no matter what process we use for the appointment process the selected individual will not have been elected by the community there's a distinct difference between the selection process and the appointment process so to this seat should have been on the ballot for the voter when it was learned in May that director Shenley would definitely no longer be serving on the board so director Shenley Andor chair Baker had the responsibility to make an announcement as soon as possible to the community about the impending open seat so it could have been on the ballot despite requests from board members and community members to our chair addressing the impending open seat chair Baker chose not to act accordingly or in a timely manner this intentional lack of attent action by the chair took the opportunity away from us to add it to the ballot as part of the election process for our community to vote on therefore it was then moved to the appointment process um chair baker has stated that the statute requires us to discuss the appointment by selecting the fourth largest vote getter doesn't let us discuss it but this is an inaccurate statement as the appointment includes the process we are discussing and this um when we discuss the appointment we are also discussing the process and how it is to best proceed at this time for our entire Community statute does not dictate a process and does not require a vote on the process so keep in mind at the October 8th work session both chair Baker and director Thomas Thompson are the two who recommended moving this appointment appointment process forward and discuss the messaging about the agreed to process to have the superintendent share with the community the following day and at that meeting on October 8th director Thompson and chair Baker offered no other discussion on other options um the policy 209 code of ethics states that board members are to support the decision of the Board of Education even if their position concerning the issue is different and it has been demonstrated that um director Thompson and chair Baker are not abiding by this policy at this point and director David Anderson did not attend the work sessions on October 1st or October 8th to actively engage in any of the board discussion on this process selecting the fourth largest vote getter is a board decision to give our community of voice in this process doing the application and interview process is a board decision that limits the voice of our community time and time again during our meetings and work sessions director Thompson says let the community decide but interestingly enough that's not his position in this situation selecting the fourth largest vote getter is a completely unbiased process doing the application and interview process allows for biases and the process that director Thompson proposed definitely allows for biases selecting the fourth largest vote getter allows this individual to be on boarded at the same time as the elected individuals doing the proposed application interview process and timeline the director Thompson developed will not allow the appointed individual to be seated until sometime in February or March therefore not being part of the January organization meeting or the other new new board member on boarding activities this situation is different from other past appointment situations and needs to be discussed in light of today's circumstances so we can make the best decision for our district and our community we currently have a board member director Dr Carly Anderson seated at this table who went through the appointment process and chair Baker rightly so asked director Dr Anderson our thoughts about the process as she lived through it do director Dr Anderson has repeatedly stated that selecting the fourth largest vote getter is the best process for removing politics and political opinions about individuals and just keep in mind that we had other critical process decisions that have been implemented in the last couple of months without any board vote so it is not um this is not unprecedented by not voting on this process because processes do not require a vote um for instance despite a resignation letter in hand from the former superintendent with a commitment to F fulfill his contract certain board members decided to move forward with a separation process point of order I don't think that has anything to do with the the require a vote um and then I think that we um we also had the um Acting Superintendent and interim superintendent hiring process that was not discussed or voted on by the board and um we also are spending thousands of dollars on a law firm um board members and chair Baker are by point of order director kellerer this is not an opportunity for you to air all of the things that you disagre were not discussed and voted on by the board and I'm just identifying that this would not be an unprecedented piece so Schoolboard in City Lakeville city council have vot have voted on the largest vote getter in the the past and they've also done the application and interview process so we should be looking at what is best for our district at this moment in time before we have any further discussion board members I would ask that you keep the discussion factual and not um be calling out individual members or making accusations against people um that's not how we have it these are all public record that's not how we have a a respect respectful discussion at the table this is factual and public record the same that director Thompson was allowed to do at our work session correct it is factual and public record but it doesn't have to be disrespectful and I feel like that is what is going on at the table so I'm asking that we make sure that we keep the discussion respectful having that in mind uh director Lind you said that you had you raised your hand to talk uh yes I'd like to talk about the motion sure go for it okay um selecting the fourth largest vote getter something and I was I was in favor of when we were had had our discussions and I'm thinking about no matter what system or what method we use to select the the board the next the seventh board member there's always challenges there's always weaknesses of every system that you use there's also strengths of every system that you use and the reason I favor this to me it ensures of Community Voices being heard I mean th the the fourth place person is going to get thousands of votes there's no question about it that's just the trend um and all the the candidates for the election are are known we know their positions we know they're kind of vetted in our community now the community knows them so I like that part of it um and then my final fin point is letting the community decide to me ensures transparency and any kind of bias that might come up in any other selection process is totally eliminated under this thank you thank you director Lind director Thompson yeah uh you know we got some information from uh legal councel as well would that is that something that we can share or is that something we cannot share it did say attorney client privilege but um I think you can summarize the general as those points have already been discussed on the floor yeah yeah uh I think the general consensus from from what I read was that the board has the authority to decide how they want to appoint and so going through the vote vote getting process is uh is not illegal and so that that so that that was that was that was clear in what they shared uh they also shared that uh it is also not a best practice that school board members and districts do and at all uh and just because there is uh tons of uh legal constraints or ramifications that might come out of that so that's the my interpretations but I'll stop there with with that just because there's it was a uh a five-page letter in that respect uh the let me restate that the the vote let's say was not unprecedented just because because you are right we have the flexibility to have decisions during board meetings uh but I think the what I meant to say what was unprecedented was that we're doing an applic uh we're doing a fourth vote getter process that I believe Lakeville has never done before uh and so I get so so are you saying that in your term you've used the fourth vote getter before and if so who was it because I don't recall well that would have been back I probably the 1990s early 2000s when they did be before I was on the board so it would have been 19 so you weren't on the board no it would have been early 1990s with Cheryl Forest okay so then but when when you were on the board have you ever done a fourth vote getting process before um we've discussed it but like I said every circumstance is different and you have to discuss it at the time for which is best for each situation yeah I mean so as an example I mean as I shared last week also that I think when Senator Duckworth uh when he won the uh November election uh we knew at the time who the fourth FK getter was uh but uh that individual wasn't selected for Zach's replacement uh and then when the board got uh went through the organizational meeting in January uh there seemed to be a lack of urgency to get that open seat filled uh and then a meeting occurred in March and then a decision by the this these are things that we've been through before as far as the past practice so how about we do this let's just let clear law didn't require that we appoint Law requires us to point point in this situation it didn't require the language is the same yeah so so here's my recomend my my for for clarification a 33 tie means that a vote is a vote has failed and then this is something that will not move forward so I want to make sure that my understanding of that uh Parliament decision is accurate that's correct okay that is correct director Carly Anderson I just want to um I've been thinking a lot about this I think we've all set our piece in terms of where we stand and if people want to listen to how we all feel about this there's plenty of of good content in previous work sessions um I just I'm reflecting on what the goals of this board should be um which we should always be thinking about our kids first and what our kids are I'm just thinking about um if my child were observing this meeting we should not be thinking about a 33 vote we should be thinking about a 60 vote um my problem with the legal discussion that was shared with us is it's not balanced it's targeting one process it's not looking at okay what are the potential legal ramifications of any process we take there's some of the things shared in there that could apply to anything so it really doesn't help me kind of look at the whole um so what I'm very discouraged by is that we have not worked toward consensus at any point in this process and I wish we could go back and start over and think about what if we go this way let's brainstorm let's draw on the board over there what are the various pros and cons of that approach what if we go this way what are the various pros and cons of that approach and try to come together as a board rather than what we've been doing the whole time is half of us arguing for one side and Dave you weren't there to argue argue your opinion but half for another and we're not working together which is a really really poor example to be setting for our community and our kids so I just I just want to yeah I just want to say I'm disappointed um at this point my greatest concern with having a 33 vote today which I knew was going to happen when I sat on the agenda um is that we have already communicated with our community about what we're going to do and now what do we do with a 33 vote we start over and what do we do we go backward on what we've said we're going to do at a time when that's supposed to be happening very quickly so I just I know this is going to happen I just want to say I'm disappointed in all of us and I hope we can do better going forward so I I would agree uh director Carly Anderson that um I I don't feel like there has been a consensus on on the process and how we move forward with that um and I feel like as board m mbers we've been so entrenched and either we're for it or we're against it that we haven't looked at options that would um look at how do we make it work for both sides um for example like one of the one of the issues that I have with the process is that um the laws I'm a very legal person so the law is very clear on what it it states for an appointment process and director kellerer you're right they don't tell us that uh what that process should be but that the board should appoint um so one of the issues that I had with the with the process is that you know we have been trying to work together as a team um and when we get the fourth vote together there's no discussion on that process so why can't we Mel that process together and say hey yeah we're going to bring the fourth vote getter to the board we're going to talk about that person as a board we're going to look at at that person we're going to interview that person like we generally would would with any appointment and and carry it on from there and see where we come up with um that's a way to look at both sides of the of the coin there and try to find it find something that will work for everyone instead of something that will work for three or something that'll work for four um that I'm just throwing that out there I'm not saying that the board has to do that but I'm just I'm agreeing with you that um I do feel like we need to be more open-minded on what that process could look like that that was one thing that I did call into Mb msba today and that was one thing that he talked about was you could and I think that is actually a very reasonable compromise which is yes bring the fourth person in interview them um and if we at the end of that do not feel like that person is a good fit then we go to a more formal interview process that is more widespread so at least we give that fourth vote getter the opportunity to be in that room alone and get it and secure it right well and I also feel like it comes back to the the point of of um contention that I had where um and I and I know director Thompson shared this too whereas if we just take the fourth person you know I already voted I may not have voted for that person and it kind of takes my voice away as a board member as part of the appointment process telling me I just blindly have to vote Yes um which to me was it it was just hard for me to compromise that um and and like I said I'm not speaking for anybody else but that would be a way that um that we could look and amend the process that we have to where we're trying to look at like what are the concerns that some people have so that we can address those concerns and move forward with the process director kellerer um I I appreciate that I think um I think that's some of the stuff we were looking for when we had our October 8th discussion because I think the biggest concerns that I heard coming from board members was making sure that this process ended in a time so that whoever is appointed can be onboarded with the elected um members I think that was one of the discussions and we never did follow up on having a discussion on a different timeline and um and I you know appreciate the conversation about bringing that fourth V vote getter to the table to have a discussion around so I think there are compromises and and ideas that can come out of this with the concerns that we had um I just think that that wasn't worked toward in the work session and um like Carly said if we could just start this whole process over how could we have done it differently and um but my concern is now that we've got it communicated out to the community about what that process is um I think we need to figure out how we um address um a tweak to what that process is director David Anderson Well in comment to that I've gotten a lot of feed negative feedback uh about what happened at those meetings and um that's what I wanted addressed and I didn't have an opportunity to do that director Lind I have a question are Brian are you willing to modify your motion to reflect that we would interview the fourth person no you're not okay director Thompson so so I submitted a a application process that leveraged best practices from the Minnesota School Board Association uh best practice from Prior Lake best practices from AIO U and then when I shared that with the broader group uh I hope I was very clear in the beginning that we we we are not tied to this uh the application process is something for you all to react to We can adjust timelines here is something that is a proposal for us to move forward with um and uh at the next working session uh if uh I I I need to bring that back up and and share some additional documents and we want to Revis of that and make tweaks along the way I'm I'm to I'm totally for that uh if we if you don't need me to bring that and we want to come up with another idea or another process I'm fine and and we can have that dialogue so director Lind I just like to comment that that's the process we've used in the past what you wrote down is the process we use in the past not his than you ter his had additions to it the process we've used in the past is the msba one oh 202 said well I I I used MSB and I Incorporated oos and I Incorporated prior Lakes uh steps that were a bit more detailed okay he also Incorporated some of his own y okay well thank you for reading it so that you know that some of it was my own so good you shared with us that it's your own so I do listen and I do do my homework point of order let's keep the discussion on where it needs to be um so we currently have um a motion on the flooor to approve the four the fourth vote getter um we've had some discussion around that um we also have a second on that motion already um so I think the next step would be to put that a motion to a vote so I just want to clarify that the motion that you have is the process that we discussed at the working session exactly correct that's already been communicated right correct okay all right so um any other discussion or comments on this before we put it to a vote director kellerer can um is there a motion to I'll make a motion to amend the motion so that it is the process that we discussed but that we would bring in that fourth vote getter um for an interview as laid out by chair Baker is there a second for that okay so we have a motion on the floor to amend uh director Thompson's motion um which would be to add bringing in the fourth vote getter um for an interview um and then along with other candidates not not necessarily no just I think it was just the fourth vote getter because where would the other candidates come from okay so director kly Anderson so I think what we talked about is we would bring the fourth vote get her in and interview them and if there was majority support for that person then that person that is the person who would be appointed but if there was not then we would go through a more formal interview process so it's basically acknowledging do you have your answer well hey can you be respectful you haven't been respectful all night I just email from everybody else you haven't been we had a motion point of order point of order ridiculous it is ridiculous d L I U my only comment on it is I agreed with uh what Carly was saying earlier that we should try to come together and it seems like that motion would be one that would that would have the qualities of both sides involved in it in other words does that make sense it it does it it does address some of the concerns for that reason I would second it right um I do still have some legal concerns with it um but that's neither here nor there at the time so um okay so we have a motion and an amended motion um so the motion that the amended motion that's on the floor needs a second is there a second for that motion uh Mr Lindon oh did he I'm sorry did sorry okay I'm sorry there's too many motions going on right now too many things going on for almost 8:30 all right so so we have the um the second for that any discussion on the amended motion of bringing in that fourth vote getter director Thompson yeah I don't think I have any issues with the fourth person being interviewed uh but I think I have issues with when they are being interviewed and so part of an application process all candidates and from throughout the community uh with whatever background that they have can could apply and so uh and this is something that we can discuss at a working session at the at the next one where do we want to um you know as we have the applic process move forward um you know do we want to add let's say if there were five candidates that we decide as a group come move forward do we want to ensure that the fourth and fifth position always there is there's like a a slot for that fourth or fifth person so it guarantees that they are part of the process uh of the of the interviewing process but to say that we're going to interview the fourth candidate right off the bat uh is really no different from having that person being appointed uh and being presented to the board to be appointed so uh I would be in favor of having that uh that person uh have a slot in the application process or or have the application process have one or two slots for whoever uh was elected uh but in regards to this respective motion I have I uh I will say no director Carly Anderson did you have a comment yeah I just I I feel like what we're talking about is working toward compromise so um to me this is compromise uh because we are acknowledging that the fourth vote getter had more votes than other like that is the person who if they had well we don't exactly know what would happen if we had someone on if we had a forth spot on the ballot but that that person was the next person if we open it up that's just going to the process like that is not compromised but I don't think we interviewed everybody last time did we or the time before chose I think we narrowed it down yeah yeah I I guess like the the only thing it leaves me feeling a little uneasy about is that um I I do have concerns from the community about it compromising election Integrity just based on the fact that they said that they would change their votes knowing that we would um be looking at that fourth vote getter um I I can't I can't speak to that as myself um but I those are the concerns that I've received from community members that um they would only vote for two so they could strengthen the position of the two that they voted for um that's one thing that was talked about I I know that we also had Community um City Council Members ask if uh if we could communicate out that people could recall their ballot um I think that time period has passed now the deadline for that um so I guess that's the that's a concern that's just not addressed in this process and I just want to make sure that it's it's stated I I just also want to State we've had a lot we've had emails supporting this process as well as like I've seen a lot of activity on community um Facebook pages and things like that supporting this process too so it's not just been negative feedback that we've received and I think it speaks to again there's division so we shouldn't necessarily go one way based on feedback or another I think we should make the best decision for right now right any further discussion on this okay so let's put it to a vote for the amended motion to umom bring the fourth vote getter in for like an application process where they would interview with the board there would be no application process I believe it was just an interview just an interview with the board sorry Kim can you do a roll call vote for this one so to clarify this is a vote to the amended motion the amended motion is that the fourth vote getter would come in for an interview and if they did not board would vote on it get the majority vote then we would go forward with the outlined appointment process correct okay no I thought they were just going they were just going to come in for an interview and that was it no it wouldn't be a guarantee that could be a compromise right it would be coming in for the interview and then the would vote and if they did not get the ma vote for some correct yes you're not being forced to vote correct yes okay right yesak yes har Lyn yes David Anderson this is only for an interview right yes yes ran Thompson no car Anderson yes did you get Terry Terry oh I'm sorry [Laughter] yes that's all right that's all right I was I thought I had a gap here I wasn't sure so that motion passes 51 um I would ask for there's going to be a five minute recess between uh this meeting and our our next meeting as we start a working session hey that was to amend the motion now we have to actually vote on that vote vote on the original motion well vote we that was the vote to amend the motion now we have to vote on the motion okay um so now we're voting on the whole motion which would be with the amendment correct yes the amended motion that's weird which I made which Terry seconded and now we have to vote on can somebody read that out so it's on the record please Judy can you state that whole thing so that it's on the record um it the amended motion was to bring in the four vote getter to interview with the board um for appointment which that amended motion passed so now we're voting on on that amended motion the first part was to accept the amendment okay now we're voting on the amended okay yes okay I just want to clarify because it's very confusing yeah we have to do two votes on it one to accept it and then one to actually vote on the amended motion okay Kim can you do a roll call vote for that one again can can I discussion on this sure yeah I just want to make sure I'm clear on this one because I think I'm still confused because I don't think it's any different from what what we had because it is different because if you got a person coming in and you're doing um an interview with that person uh is it a working session is it during a regular board meeting and then are we voting during that interview session to decide do we want to bring this for person forward to be the appointee and then that we that person comes forward and then we vote on that person to be the appointee and so the original proposal was that the fourth vote getter would be the one submitted via resolution I would assume that that we would be discussing uh that resolution and then voting on that person what you're the only thing that you have added to this entire process is an interviewing step uh and then an interview with the option for the board to vote Yes or No which was not included in the original process yeah but then but that's no from the person coming on the resolution you voting yes or no it is it is got it it got it it is very big it is because it's very big sorry oh you go I I feel like it's different because when we make a decision like we talked about earlier according to our policy we should as a Bo as a board when we vote in favor of that decision we should be moving forward with that so one of the things I expressed last time when we met was if you were if we were to all agree or not agree but majority agree that that was going to be our process and then let's say you voted no at the time of appointment that feels like it's going against the board decision so this decision is now changing to we bring the fourth vote getter in to interview and every board member gets to vote exactly and if that so that's if that person does not get the majority of the board vote then we would move forward with the appointment process that was the motion yep director Thompson and so I think the point that I'm trying to raise is that you're presenting the board one person and so part of the appointment process is an application process where you have a variety of folks from uh across the community that would raise their hand and to participate and I have no concerns with the fourth vote getter or the fifth or the ninth who may want to apply and say I feel I'm qualified to be an appointed board member and so you are now eliminating all of those people right off the bat which I don't think is inappropriate uh so part of the application process and it it gives you that Avenue to add all those people plus uh if you want if the fourth vote getter person wants to be on it they can apply uh again like I shared earlier if we decide as a group that five individuals is who we're going to interview the fifth slot can always be uh you know assigned to that particular person so that that person still has an opportunity to interview uh but what you are telling me now is that while I do get to vote Yes or No for that individual uh you've you've cut off the everyone else from being able to apply in an appointment process no just for a certain amount of time no this this this would be no because if we don't vote for that person then the the process kicks in this is a this is a compromise based on trying to get the board to come to some consensus around this um and trying to alleviate some of the concerns that other people had I I think we're going around in circles saying the same thing over and over again um and I also want to be mindful of time because we have another meeting that starts at 8:30 and our team needs five minutes to reset um can I just I'm sorry chair Baker can I just make one statement of clarification though um if we have a pool of people that are going to be interested in applying for the appointed position and if we go forward with what's being proposed right now those people have to just hang tight because they'll have the opportunity to run for election um before the end of the year is over so this seat does people who want to participate in this process to be part of the process okay so I like I said I feel like we have we've discussed everything on this um Kim can we let's let's just do a roll call vote and because I I feel like we've said everything unless there's something that hasn't been said that someone feels like they need to we need that to have another motion second to get to the vote we already did that well that was on the amendment so I'll make a motion I'll make a motion for to accept the the motion as amended so many question director Keller has the first is there a second a second second by director Carly Anderson we State the whole thing director kellerer did yes we've already had discussion so we'll go ahead and put it to a vote Kim can you do a roll call please Terry L yes ran Thompson no David Anderson yes G yes Baker yes car Anderson yes thank you motion carries uh 5 to1 um what I was originally going to say before we move on to the superintendent report um is that I I feel like the discussion got pretty tense at this table and I'm we are trying to build relationships with each other and when we call each other out at the table like that it doesn't help us build relationships with one another and I feel that's very important so in the f- minute recess that we need between these two meetings board members please reach out to each other and talk to each other and have a conversation and clear the air before we move on because we do need to work as a team and I feel like that's important all right so I'll go ahead and pass it off to the superintendent for the superintendent report Madam chair I'll defer in the interested time in the next agenda item thank you very much all right do we have a motion to adjourn this meeting so moved we have a motion by director Lind do we have a second I'll second second by director Carly Anderson any further discussion I hope not hearing none uh we'll put it to a vote all in favor of adjourning the meeting say I I I all opposed motion carries thank you and good night for