good evening everyone this is uh April 1 this is the community preservation committee meeting um kind of a a continuation of our last which was Zoom bumped on um March 20th so this is um kind of finishing up the the agenda from then um I have no news or mail are there any member updates since previous um the first thing we have on the docket is the docks at Long Lake which um Alicia day from Park and wreck put in for us if you want to yeah um so uh this project was something we talked about a little bit um last time um it was uh a project that already has been approved for Capital funding um but the the request was made to um run this through CPC since it seemed to be more of a CPC project um so this is the second phase of um our dock um project that we've had so the first one was a few years ago um where we put a dock segment on um to be able to house the sailing boats uh so that dock has been out there for quite a few years has been amazing um so we are going to use the same system uh to be able to put in a different section of the dock um so this would be replacing uh In The Swim uh box itself there used to be a lane that went down uh the middle of the uh swim box and is used by the lifeguards uh to be able to uh access any rescues faster than they would if they had to swim out uh because they'd be able to obviously run down the dock and then um perform a save if they needed um so it's a it'll be the same system that we use for the uh other dock that we put in a few years ago um but uh we'll just be you know putting in a different section and we're voting on both eligibility and the funding request this evening y there any questions fora so just a general question these Cube G2 gray components they're the main part of the system sorry could you repeat that for me oh sorry yeah the um the CU G2 gray components look like they're the main part of the system oh you're talking about like the the Excel document that we have with everything listed out yes yeah yes yeah so there the um uh what is it it's one foot by one foot blocks um so you can create a any sort of configuration that you actually want with these doc components eligibility if someone wants to do a make a motion that we approve the eligibility of the docker projects second we have we have a motion in a second to approve the eligibility I think we're all here so we can we don't have to expense with the roll call um so all in favor of the eligibility as um as presented to us please say I I opposed step one and the funding application which is for $ 42,43 and we will have um some Blended funds coming in from the town to offset that um so we will take this from Recreation and then the Blended funds will be deposited into Recreation so it's kind of a net zero so we have the application for funding make a motion to we approve the application for funding for the park and rack dock projects second okay we have a motion and a second to approve the funding all in favor please say I I opposed okay Alicia you're all set thank you everybody I really appreciate it thanks ala we'll talk to you later night hi next on the agenda um we have the Webster land you have some more to go wild thank you all for having me again Webster of the Webster land and I can just say that we met last Thursday with the appraiser from hunman property came saw what he needed to see shared our new plans and ideas for concept with him and he's taken that away way to do this due diligence and we're War okay so any idea when the appraisal comes through do they give you sworn to by May 1 sooner if possible yes so we to meet before yes so either concom concom or select board will have to put forth an actual application for funding eligibility beforehand to to vote on tomorrow yeah so we'll just wait until we know until we have it in hand with dollar figures and then we may just have to have a quick meeting before town meeting and that before me meet in the corner on the floor yeah okay all right we we wait for Youk you all right thank you questions for live before we let them go not for L but the draft of the article is that the right funding opportunities and flexibility and all that stuff looking for probably question well I would say it's up to you guys how you want this done how much you have in the open space bucket I would assume that you would need to borrow the yes we will so then it would need to be a so it have to be a separate separate article it is set up that one regardless of what it is so how do we determine like whether we put anything down or just on the whole thing I mean what's the best way once we find out what the price is going to be we can sit down with treasure figure the best cash flow opportunity that we have I don't know year old 770 yeah I asked for some updated figures so I'll probably have those this week um to know exactly what we have in um I don't know if we'll want to drain it all let's see the last figure I had was a million a million dollarars for open space that was from the show that seems high is that include 24 that's supposed to be the 2024 actual this was as of the end of January comfortable I don't think we can completely drain it because we have Debt Service right right down right take some yes but Steve said we you'll figure out the best cash flow the appropriate cash as a boy you should figure out how much you're willing to anything at whole thing about any you want I think as little as possible from our bucket would always be best more Bond because we can can we pay that off early you get a windfall or if we Bond if you can't if we just continue the roll shortterm notes yeah then we can like we're doing with ten okay what what is the term of shortterm notes as short as six months up to a year and then you just throw it I mean in the present interest rate environment is it would it be better to do the shortterm notes hoping that interest rates go down or not could do that yes okay I guess it depend in part what the appraisal comes back for too um Lyle are there any uh other sources of money that had been identified uh grants Etc donations yes we are certainly approaching this in a getting to yes fashion so also working with Litton conservation trust so if it becomes the wiser thing that the appraisal only gets to a certain level there would be time left to make a uh subdivision so that the world conservation trust could chip in on the uh project to bring it through the fruition so that much is still in work on the table to see about getting to a better solution better alternative for all thank you yes is there kind be enough time to subdivide the par back first the answer is yes any other questions questions I guess we wait to hear from you and and thank you very good all right thanks Jack appreciate that um so the next is the affordable housing trust I know you got your um approval for your project at the last meeting through before all heck broke loose um so Anna Houston is here from the affordable housing trust and why don't you walk us through what you had come to ask us for sure thank you madam chair and um CPC members um thanks for having uh affordable housing trust here this evening unfortunately um I don't have any other members here other than Bartlett um because we did not post this as a meeting um separately so in your packet you would have received um a doc you may call the affordable house the Litton affordable housing trust five-year action plan and so over the course of the last uh seven months we took it um as a project to uh put down in writing what the trust has been doing over the last five years and so specifically the document goes through um its Inception as well as some of the uh different um goals and strategies that have been accomplished over the last five years it identifies where we stand with our housing situation and um the fact that obviously we would like to continue to build as many housing units below 80% Ami as possible so then for the next five years 24 to 28 we've identified five um buckets if you will about what we would like to be able to do again it's not anything new and and um and big but rather to really formulate everything that we've been working on the first goal is to procure funding for the affordable housing trust and its projects and uh these are then broken out into more detail strategy 1.1 is actually continue receiving funds from the community preservation committee inclusion are zoning payments and negotiated developer fees create a formal agreement with the CPC for annual funding so it is like our priority number one to make sure that we have something more formalized with you all and I'll get to that in a minute um and so we go through and identify um a few other strategies that include exploring receiving funds from the municipalities general fund tax title sales real estate transfer fees essentially exploring all other potential and then um 1.3 partnering with external housing organizations for Technical and financial resources to required create affordable housing so it goes on to talk more about um about that and goal number two is to acquire and create affordable housing you might have noticed that as part of these goals we actually used language very specifically from the CPA because if you think about it we're getting funds from the CPC and those funds are supposed to be used only for CPC appropriate projects and so by very clearly defining what our strategies are around those goals we figured we would be in good stad to do so um strategy 2.1 is uh working on The jky Farmhouse um strategy 2.2 is ensuring Hager homestad development affordable units get added to the shared housing inventory um ensuring King Street common development builds the number of affordable units as approved in the planning board decision so again just very consistent with what it is that we want as our goals goal number three is preserve existing affordable housing and so that could tie in perhaps at some point with housing authority um goal number four is support affordable housing programs and so this is something that we're exploring this time around to promote programs a at keeping aimed at keeping residents in their home and so there are a couple of other towns within the Commonwealth that actually have programs and and we're exploring those along um with uh Liz treak from from COA uh and then our goal number five which is building capacity of the staff boards and residents regarding affordable housing and so by being able to in uh the coming months and years connect more with our various boards and committees um to be able to then make sure that all boards and committees are informed about our activities and what it is that we're trying to do with affordable housing there is uh some blank information in here which you may have noticed and that is around the financials and that's because at the time that we were doing this um the financials were off and so I went back to Michelle um and Lucia to make sure that we can get all of those um aligned and so it's my understanding that the financial system had changed over and so there was some uh some uh information that was just not tracked appropriately so we we are on track right now as of um July 1 2023 and and Michelle is working to get us up to up to Snuff for these first three quarters of 2024 um but the reason why I really wanted to to share this with you is hopefully you will take a look at it and know that the dollars that are coming through from CPC will be allocated based off of the goals that we have on here um we now run our meetings this way so that everything aligns with our strategies and we are are solely focused on on making sure that we're doing the activities and spending the dollars in in that way any you have had a chance look at it you question is this on your website on the town it's not on website yet simply because the the numbers aren't in there yet so should have put it on the flash drive so I could project it know that I received um it was a while ago I can send it again because I happen to have it up right I think I sent it before the last meeting when I knew you were going to be chairing because car's GNA be out yeah March 17th it looks like there's a bunch of Stu yeah um yeah on the 17th okay so what would you like from us tonight well so I think as it relates to to the action plan if you all have an opportunity to take a look and if you have questions please forward them and i''d be happy to come back and address any questions that you have so that's item number one and then as a result of the action plan the key item in here um as I mentioned strategy 1.1 goal number one is to create an agreement with CPC so St sagor who you all know um is very knowledgeable about CPA funding and so when I reached out to him to identify well how do others do this he sent to me and I sent it to you also if you haven't seen that um as well um please take a look but he sent me a document um that essentially says when CPA funds A Housing Trust a grant agreement is a must and apparently in 2016 there was an amended um Massachusetts law that essentially made it so it says at agree at a minimum your agreement should detail within what time frame the funds will be used what will happen to any excess fund what reporting and accountability will be required um you will want to be able to show what the money was used for that Mak sense and whether or not the trust will be able to pay for overhead with the funds or just direct project cost so in this um link that he sent to us um there was also an example agreement I don't know has anybody taken a look at that and we had one we found one that I don't think had ever been completed started I have just a couple of copies folks want to take a look at it real quick um but the agreement is fairly short it's only like four pages and I think it's quite thorough and what he recommended is we have Town Council take a look at it for us to be able to say you know this needs to be tweaked a little bit um and then what the recommendation is is that when the CPC approves items to go to town meeting and that is then passed at town meeting that then the agreement needs to be signed that says this is how the dollars were red so again if Town Council says the timing should be different you know obviously we'll we'll work accordingly but in this agreement it it provides the very very Basics about the appropriation of CP CPA funds to the affordable housing trust that they will be used for x and that they will be used in this amount of time and then if there are any excess dollars what happens to those so kind of real basic stuff and as an example when um Bartlett Harvey presented the request for the $90,000 in this example I would presume that if we can get this example agreement reviewed by Town Council and approved that if those dollars are then approved at town meeting that we would enter into an agreement between CPC and affordable housing trust for that 90,000 so for every project you'd come for us we would have agreement separately for each one right and so that's what we would propose given the fact that this seems to be what the process is around the state other questions on that I know that the finance committee may have some you'd like to weigh in on or a better approach for us um I guess I have a couple of observations um and was just talking about what happens with the EXs funds so they give you 90,000 and this is for the rental help yes and what if it doesn't come to 90 and you have extra well that's part of the the agreement and something that we have not discussed with the CPC members um I think typically from what I read those funds could get reallocated back to the CPC or if they aren't sent back to the CPC then how does the trust keep those and account for those so there are still some questions that need to be ironed out and I think that if Town Council was able to Benchmark what other town so is this rental program similar to the program that um EHS runs because the reading we had on that was CPC funds could not go in to support tread because the final recipient of the funds was not a 501c3 it was an individual so I I'm just questioning whether this is is you know a different program that it is that is supported that can be supported by CPC funds because the tread program apparently can't so it's just curious yes um the Litteton um uh residential assistance program has been going on since Inception is that correct to yeah since the beginning of the trust and so it is something that is approved if you take a look at the CPC guidelines for housing it is part of it'll fit that okay that's fine that's that's okay so it sounds like that would be something that Town Council should go about guess my question another one um the balance that you have in the account now in your trust somewhere around million doll what is the time frame to spend down that money from the projects that you so that is something that we're um moving forward on both of the projects so at jerky Farmhouse as an example we're trying to determine exactly how many housing units can be there based off what septic is is possible right so once we determine that we will be able to bring in various um nonprofit developers to talk with us about what what they would like to Envision there and we can all then move forward as to narrowing down various ideas so figuring out the amount of money I think really depends on how many houses need we could also take a different approaches to say okay we anticipate having three immediate projects as an example and we could divide up the money equally or not so those are discussions that still have to come but it it's in my eyes you need more information or you can actually identify what you're going to be needing the dollars for the same thing with the tan property when making toan we currently have discussions going with the Habitat for Humanity um and as a result sometimes they just take over the project we're the ones that are donating the land so we have to see on that and then we have the opportunity for further down the road to say okay what other opportunities are there in town to be able to build more housing units as an example one of the early discussions that we had with with holey companies was if Town Hall were to be moved to King Street common could this building be used for senior housing so that again would be a big project but that is so in the IDE ation stage that you know we don't know so to answer your question that's my answer I think what I I would say is since you have a million dollars that you're sitting on and yes you have a plan to use it but not something concrete does it make more sense for the CDC comme to hold on to that 990,000 you fund your rental program through your balance and then when the time comes that you need funds then you apply to CPC and say we need funds for this specific thing ran out of money I think the way that the affordable housing trust is is wanting to proceed is to move forward and and request the funds at town meeting because it it's sort of like you know Robie Peter to pay Paul and in the sense that right now we already have that money available to be able to use on a project I mean to some degree it's it's no different than conversations that are had about open space well what happens if that becomes available and we don't have that Nest day well right now that million dollars is the nest day to be able to use on major project or some smaller projects that might come up and by whittling down you know 90,000 that's a 10 what we already have when in fact the CPC has those funds available as well and there it's my understanding the distribution of funds that you all allocate is like isn't like 20% to affable housing is what you sent out what I just sent out so that's coming back so this year it's 115 roughly next year 114 roughly coming into the in the community housing bucket right just got those so you'll be building up your balance in the open space bucket this is in theity housing bucket the 20% went to the you know affordable house well well no no I mean I guess my question is I'm a relatively new so this year like how how did it work in the past did the community housing bucket just automatically get assigned to a portable Housing Trust and are we going to go forward like that well that's that's what I had asked for in the past is that whatever the allocation was that we just go into our account um rather than in the in the community preservation reserves and the money that's already in the account would it be subject to this kind of agreement situation or is it Steve's shaking his head this is what I'm saying you know we're changing the mode so this a million dollars is sort of outside of so that's one of the question SAS Town Council right do we need to then allocate my guess is that that this is not something that that typically would happen a lot but again maybe they can see what other towns have done or or they can provide their opinion but that million dollars has has come through various um fee in blo of from developers very specifically for affordable housing and so that's why it's there there whether or not um we need to retroactively have some kind of an agreement or I think Town Council should on that for right now though on an ongoing basis Mr Harvey just explained that in years past those funds were just transferred over as I explained earlier the process that we would now be going through is that when we come to you from money there's going to be an agreement on the back end and you're going to know what that money is going to be used from but this year it's not just approve 90,000 for the rental assistance but the 115 that comes in this year isn't just going to go straight to Portable housing prust it will be in the typical CPC bucket that you will come and apply for corre 90,000 forward yes from what you just said Mr of the 90 that we asked for that's 90 out of the 115 in that bucket okay it wasn't really automatic but they always came in with a project application and it was the number that was so it would would the the estimated number that we would have so it wasn't just yeah okay so that was the okay I think I can't speak whole but what we discussed before just giving that entire Bucket over to the port Housing Trust was something that we had an issue with right limiting it to a specific thing and having this agreement in place may be a better option that now your committee still controls that money has control of that housing bucket that you're not giving the entire amount over to the portal Housing Trust the thing that that we have an issue with this once it leaves your committee go through Housing Trust the town has no say whatsoever and what that trust does they're not Town funds anymore they're they're a trust all to themselves town meeting doesn't no kind on on what they do they just have that money and they can do with it what they want that's why I feel it's better than it s but your committee as long as it can you earn any interest on the funds as it sits in the bank accounts waiting and then as they needed the specific things you dish out exactly what they need I feel a little better about that scenario than what has been happening in the past with 100% of the funds just go over can I ask you about bonding issue is would the affordable housing trust be able to issue bonds for projects with you know on the basis of this $1 million is it an entity that could do that they're not a town entity so okay so that would also sort of you know because especially with housing you really you know it's almost impossible to pay cash for a project and you know more use I mean there would be more funds to be used if there was bonding available like we're doing with open space you would have to hold on to this to that bucket of funds issue you would issue the town would issue the bonds for and then we would pay through the buet or other you know so one of the things that I I would request this evening um is that uh your chair and I can talk with Town Council about this example agreement if you all believe that it is something start from and then use this agreement um if town meeting approves the $90,000 that would be the first one we with yeah exactly so that's the first thing I would I would request um um and then the second would be that if we're going to use this process moving forward that the allocation not change in other words simply because the funding isn't going to be moved over for for an existing project if it's best for that money to sit in CPC dollars and build up that's fine because there will be projects that will get used for over time but if the allocations start changing because oh well you know portable Housing Trust isn't really losing this money right now so to speak and then it starts dwindling down then that's a that in my opinion is you know just a detriment to to the town residents who at some point could benefit from that money so that's my opinion but this committee can change our allocations from year to year yes so for any bucket right so we want to retain that ability if we want to increase open space to 60% then we would reduce some of the other categories yes and all I'm saying I recognize that it's your your purview your Authority um I'm just requesting that it it not go down just my request so this year was like 115 or something's coming into that bucket and we allocated 90,000 out of that and so that would leave $25,000 in a fund that could as Steve said you know be interest and be available and yes exactly and then the other thing we we have talked about is considering you know like Linda said we can change and I think there was some interest in put putting more into the undesignated OR what's the term for that designated which right now is what like 40% or oh um 20 we decided on 25% of the state match which they're estimating at $84,000 so that would be uh 21,000 that we would put into but in the but I mean that money will also be available smaller portion yeah we didn't put anything into undesignated but everything that gets collected during the year that doesn't you know like back taxes on the interest earn that all goes into the undesignated fund so that even if we don't allocate anything to it it's still the undesignated fund still gets built up I she didn't give me the undesignated bucket so I'm not sure Fred has a question oh yes yeah I I guess my question is maybe a mechanical question um back when I was on CPC and I see a few familiar faces still on um we did have requests for supporting housing projects uh a couple of projects the P Tree Park back in the day uh and I was wondering if you know there have been any or many other projects like that requests come to CPC um that you have funded um and if so you know what you know kind of money do you have if one of those kinds of projects come in or is the affordable housing trust expected to pick up the next time something happens at Pine Tree Park or one of the other eligible um areas in the town that would come to CPC but you know are you saying that if the trust will pick it up or CPC still still manages that piece of it from my perspective I believe that the affordable housing trust should be the one to work on that so it would work through the trust um as an example Bartlett is currently on the Housing Authority um select board member um nor house is on the Housing Authority board as well as the affordable housing trust and so they' brought ideas forward about how to engage with the housing authority on projects that they need done again has to follow CPC guidelines in order to be so have have any projects come from that group to the trust yet no not since you said I think they got some State money they were able to leverage State money after those projects um they haven't come through with anything since the ones you voted on I we did we did a there was a roofing project that was pretty substantial and um some boiler replacement projects in a lot of the buildings and and the water meter that we we funded but there hasn't been any any requests from them lately mostly because um ordinary maintenance kinds of things are not eligible for CBC funding because CPC didn't buy that project you know if there's something that endangers the building like the roof that that's eligible so we we could do that but they have hav been request recently so the assuming we totally legitimize if you will the the trust then CPC would expect to see no requests for housing support other than the trust is is that what you're saying is that's really the position I think the CBC has to decide are they comfortable with that or or not and I think that needs between the two between the board and the trust I guess it's not two boards between the board and the trust that needs to be agreed to and clarified from my yeah it would be interesting to see like other towns what other community housing where their community housing projects come from because anybody could come in it wouldn't necessarily be the trust I mean another nonprofit could come to us um so that's my question so if you you know if you run the basically wash the funds through to the trust and somebody comes in for a project how do you support it but it's just something you to think about and how do you manage that that's well presumably I'm sorry presumably if the trust is doing what it's supposed to do we would already know about it yeah yeah then it needs to be documented yeah and I don't know who else would come in but it would be interesting to to see what other projects have been done but if there is such a project sorry yeah if there is such a project and it goes to the affordable housing trust first are they just going to turn around come to your committee for the funding or I guess I'm kind of still unclear of when you hit that million dollars I mean is this something that if country pack came to you for this project and you thought it fit with your your plan for example is that something that you would then come to CPC and say we have this request please give us this money or is the saying yes we can afford this and take it out of our balance correct so that would be something that the trust would have to decide and again if it's a project that is new and we determine that yes this is something we can do then we probably should consider it out of that million dollars yes I guess from from my perspective with and I don't want to speak the AR committee but as a as a board you should feel comfortable that you know when to push back to them and say you know you're sitting on this money you still haven't spent it and spent two years now trying to dip into your funds and funded and and not come to us every time well you you bring up the implicit in this always as the CPC can say no right and then the affordable housing trust can go to some alternate I mean you know it's not an automatic wash through but I'm not saying the CPC would say no I'm just saying that it's implicit in the system that they could say no just your group has some thinking to do yeah as you enter into this kind of agreement once you memorialize it it's difficult to to undo so I want to be very clear I want to be very clear the agreement that I'm referencing is for each and every project it's not a blanket something's going to happen it's for each and every project which is what Stuart tagar and Coalition are you know have recommend is what's currently um in law so we should be following that so I don't I don't see any concerns about moving forward yeah it's just a different philosophy right I think the the path we're talking about moving forward with is is moving away from the bulk transfer and to a project by project basis correct um so I think we get away from that concern of there will be no funds in CPC for affordable housing project past that in the meantime there's the million dollars so what do we do in the right we may have to push that um my only question in terms of the agreement it sounded like you were suggesting that the agreement would be put into place after town meeting after town meeting before funds are are actually moved so in other words if we have an agreement on these dollars maybe there needs to be a clause in the agreement that says if it's passed that town meeting then you know everything moves forward yeah the way that I was looking at it is well the money has to be approved by the residents first before you know we have the agreement so that's up to the Town Council yeah I guess putting my resident had on and and thinking about going to town meeting I would I would rather that agreement be in place before time so that as resident we can say okay we know what condition are we know what terms are that are going to be guiding this transfer as opposed to relying on we're we're all G to make that come to an agreement afterwards seems CLE yeah that's fine so I will say this there there definitely is this feeling of untrusting that that is in the air and I don't like it I mean and especially given the fact that you know the trust has been working on its own for five years so I took over you can kind of say that it needed to be put into some kind of order and structure and that's what I've been trying to do believe my point of view it's not untrusted it's just the fact that meeting is out of the control of that Mone that's all and and the town meeting keeps control as long as it sits with that board that's it and it's looking after the resident money and that's what Finance Comm yes and I totally understand it which is part of why when I found this I was like great this should help tremendously um and the fact that other towns do this and this is just so put in the norm what other Comm and I think even like with the Historical Society we've not put grant agreements together for that either and we should because that's a nonprofit not a town organization and Stuart has asked about that too so well I mean the way that that I read this is that CPC should be having agreements with any entity yeah that it gives allocates to yes uh do you have a question on the topic or yeah am I allowed um yeah I'll I'll allow it yeah okay uh just as a resident I appreciate everything that you're all doing I've only attended you know a few meetings town meeting a recent Jim dougen Gathering I think the feedback from the finance committee is far from personal it's how I'm hearing it and I'll just say that the things that I'm hearing that the aspect of edit town meeting if somebody were to say there's a million dollars that has been somewhere for two years and there's a request for additional money I can only imagine the public comment based on the meetings that I'm attending so I support what you're doing but I just thought i' chirp in and I thank you for allowing me to just say that just to give a perspective of I'm hearing a lot of resistance to you know funding things and so tightening up is worth considering I don't think it's personal I'm trying to head off problem thank you there any other questions on the agreements or um we'll digest them and uh we let's work together to get that that one done for and then we'll have a template in place and then it's it's the next go around is easier EXA there exactly yeah this first one we'll test it out and see if there are any holes that need to be tweaked for the future on absolutely you're absolutely right there there was one there was an agreement that at one point had been um yeah considered between the two groups and and again that was before my time so I don't know what Happ I guess it just got dropped I didn't see anything other than the draft so okay good all right well we'll work together I'm sure that sounds great I look forward to it thank you very much for hearing and I hope that you have an opportunity to BR this thrill binding very short it was very good I did when we first started I looked it over and I I think it's an improvement definitely well thank you all for your time um all right so back to where we got next last time we missed a couple of um there are some old Balan old skip hisor oh um I didn't we couldn't do the historic preservation because we couldn't we have to have the revised agenda in 48 hours that's um subject to opening La so they'll so um with the public meeting if it's posted as long as you're not changing the location the time you can still change the subject matter beforehand um so if I like the last meeting that we had we've add a couple things to it the day of and that's perfectly fine you can do that all right they told me today that we could not oh so that's why I have to pull it back gota I guess the theory is some interested party wouldn't be notified in advance or something you know in in previous open meeting research we we've determined that in you know the time that I work in that you can but yeah and I don't know because I was going to look up to see when we send that other one in but that's what I was told this morning so it didn't get posted the vision so hopefully you have enough money in your we'll have to deal with yeah if um if we are going to perhaps consider a vote on the the web streaming application maybe that oh because it won't be on the warrant though there's no placeholder for it no yeah put the placeholder in I don't know I mean I can ask if we're adding I mean they already have the docks in there could ask if we could put it in and then have a meting we're talking about the historic the historical I mean if it's possible to put it in as a place heler and have another meeting that would be helpful I'm sorry I submitted at the last minute I just things have happened over the past week that led me to submit it I'll see what they say already voted to close the warrant right yeah well it's closed but we do have yeah that's one of the reason but I think because we're already on there whether they would add another item you know it's not like the language the language of the articles is not fixed yet yeah it's just an artic and actually what they have I forgot I I missed the cleen Lakes projects Al together you have to so I have to add those anyway you ask but they've been voted on I see yeah right the clean L ones were added as a revised agenda that day yeah and they were voted on I know what I don't understand why they allowed it then and didn't allow it today you could ask unless May yeah yeah it might be okay um but that's what Diane said today so um so then the the um the vote to Rec there were I think I sent this out with the last so there were a couple of um old projects that have been completed and there's still balances on them um one was the Regional Housing Services I don't know why it's not $5,000 anymore they must have had something left over that they used so there's $486 37 so that came out of the community housing Reserve so that could go back in um the wellingt Cooper Trail project which Joe Laden when he was here had um uh was working on that never got off the ground and I talked to Amy green about it and she said if it were to come back it would probably be different materially different enough that we said let's just um return that that was from 2001 so the full amount of 17,6 70 will go back to Recreation and the first Cloverdale Boardwalk from 2021 is another is um a little over $5,000 remaining and Amy said that project's completed she doesn't need the funds for that so we can return those um there may be one other from Open Space Project but these are definite so let's we'll do these and we can also look at the others at the November town meeting so um GNA ask a question the uh housing um the when we did the roofing project um years ago my understanding was that there was a couple of thousand dollars left over from that and Lisa has been holding on to it and because you know there's always roofing issues and other things that she could spend it on I don't think she's spent it no there's still there's still lot and it's interesting because somewhere and I keep trying to find it there's like a three the the projects are only supposed to be open for three years is that true I'd heard that yeah and I of course you know it you can't find it and those are now almost 10 years old um there's almost $25,000 left for the heating the heating project the Heating units and uh 6,253 for the roof replacement so you've got a total of like $31,000 sitting out there um which either should be used or we should scoll that back I mean it's too late now so you've got to November to but we should look into that and see what the scoop is because that would be good to clean that up as well okay so what you're talking about today does not include any does not include those no the the housing was one of the um when they used to you know when Keith used to do the the Regional Housing with mapc and then they ended up funding it through town so I think this was one that just never was used um the origin like Say the original allocation was 5,000 so I don't know where the hund and something went but uh see Lisa on Wednesday okay I did put a little motion together just because was easier than trying to because when I wasn't here I wasn't if I could uh verbalize what I wanted to say but wanna somebody want to make a motion to a motion to resend the uh old completed project balances that were enumerated By Carolyn okay that's good and I'll copy this second all right there's a motion to resend the projects for the um Regional Housing Services the Cooper Wellington Cooper project and the cloverwalk board boale board Cloverdale Boardwalk um all in favor please say I great thank you so we'll do that so that'll be good that's one clean next uh vote on available Blended funds so I'm assuming it hasn't changed since you sent out the last memo Steve that that should have been it okay so set that out here so much F around my mother I was going to buy a whiteboard for the dining room so I could keep track of everything did I send it to yeah like late I remember seeing it but I don't remember what day it was I feel like there had been like a flurry of CPC tried to get them all together and the new don't I thought it was just today I sent it this is what you s today it has to be send unpaid balance must be an email to oh that's more than what I saw okay yeah did changed about a couple of things yeah some big ones okay CPC article update oh okay yeah so um the the amount right now is um 200 87,134 which will go into housing um Jones Meadow host Community agreement is $6,000 and that's also housing and then we have um free cash for the Long Lake docks that's to offset the dock um project that we just voted on that's $ 42,43 um and then oh I lost it just at the time I don't have the numbers for feel like my mother I hit a button the 90,000 from community housing rever reserves so the littlton affordable housing trust social assistance program I think it was the last one on that okay there was another big one in the middle on 18 that's the that's har and the tards am I looking at the wrong thing now yeah so for Lucy's land um again to say it I tried to scroll over and oh now I see where I was supposed to be you want to read it yeah if you if you have it sure so yeah Lucy's land it's $5,100 no those are those are the outflows right yeah okay that's the never mind everyone that's the dead surface so you have the the 50,000 the six and the 42 yard so the open space for Lucy's Lane cobs Lane in boxboro Road The Debt Service is 59,00 historical resources for the hotton building for Debt Service is 11,250 and the recreation Reserve fund for the tennis courts 18,350 to 287 136 so so these are funds that are coming into from the town do they just automatically go to the buckets from which they will be come yeah okay and then that counts toward our state match yeah okay s anyone have any issue with that one is that pretty close to 3% just curious NOP yeah yeah 500 a% and yeah so it's sort of creeping up toward two we have a motion for that one I'll make a motion that we do we have to accept them or what just um yeah to accept the accept the blooded funds from on the town or it's going to be Article Five Article Five make a motion to accept the uh Blended funds in article five on the town meeting warrant second we have a motion in a second all in favor please say I I closed thank you thank you for helping us get through that one and forward to another one next year um the next on the agenda is just any other discussion I don't know if there's anything else Steve that you have from Financial point of view uh no we have a joint meeting here tomorrow night finance committee select board and we'll be recation and the the wording is still not complete right that's there's still another meeting to go before they um hopefully not hopefully not I'll get those Corrections into how are you going to deal with the Webster land there'll be an article put on by the select board but the motion will be but it won't be part of the CPC warrant or article we have to see what happens with the purchase price and what whether he accepts it for the appraisal because that's the only way we can use CPC funds right but it will be a separate article so we don't have to worry about it okay being overshadowing everything public in do you have any other items yes sir briefly R around 25 Juniper Road um are the approved um projects that you work on do they exist somewhere like a town CL or somebody such that I can yeah find out about them I will tell you I'm specifically trying to find out who the grant writers are of the last X years because there seems to be this crying need for many of the commissions and boards for grant writers so I'm thinking you folks are probably experience many of those people over your 10 years yeah um Amy green has been huge in writing grants for land purchases and that's why I'm concerned with her and Mar to Hill for but are the are the documents appr because like just John folson just ended up doing with the clean L committee so I'm just trying to find people who are experienced with it because somebody's asking me for these people find some more of them I don't remember which whether it was the open space and Recreation plan or whether it was there may have been I know there was words in there about the town needs to assign more resources to Grant production yeah and finan also dealt with this is yeah yeah last year are on um the CPC section of the town website I think there's a button that says and I'm working on putting the button on for this year now that everything is complete but and so thank you and just a general question is that the top worker how do I go about finding out more about how to consider application something as simple as yes is it a committee or commission that has to be the body I read in the application that you have the question with regard to it is it approved by the appropriate seemingly feeder groups that you would expect to be in support of an application but is it something like a body like that has to approve or can can a resident present something that's just an example of a question but I don't want to take there's too many people here so I'm looking for offline is it a town clerk where can I kind of find an in with regard to understanding the work that you folks do and not take your time and not be a pest so um so I don't think a citizen unaffiliated with the nonprofit for a town board committee could submit something on behalf of them is that kind of what you're you're asking yeah I'm trying yeah because honestly as I'm experiencing 30 seconds everybody seems to be exhaustingly busy so as I have very specific issues my experience is just getting everybody's very very good so this is not a slam but it's difficult everybody's so busy so how do you get very specific with regard to layers of detail that isn't two minutes in duration in order to present huge challenges that I'm hearing from residents Etc yeah and and one key thing that could possibly be done in that situation is by those meetings and working with the committee you could even propose that they submit an application for funding and if depending on their level of comfort maybe you could help them draft something I don't know if a citizen could submit on behalf a board or department or even a nonprofit you have to either be essentially the town or nonprofit with a a particular stake that's eligible for funding through CPA so you answered my question I'm sure used my two minutes on and I would I would suggest if you're as particularly interested in the community preservation end of it the community preservation Coalition has a incredible website on all things CPA there's a lot of tech technical documents it has the um the statute and that might give you some um guidance and there's a you know database so that that's a good way to understand what we deal with thank you do you want to become a vol Grand I've been asked by somebody of importance not in the room right now to can you find us some and so I'm trying to think of yeah we tend to have whoever you know Committee Member we don't except for Amy I guess I mean she's professional not really a professional grant writer but I don't think we've ever had a professional grant writer coming and that's the challenge some of your boards and committees have staff people assigned to them that can do that work and some like clean leges committee doesn't they don't and so there i' I've witnessed the challenges associated with the eligibility process and then and it's not insignificant and so the layer on top of them other ideas are Etc seems burdensome and pest like can't do that yeah I think I just generally in terms of the way that things operate unfortunately not that they're carolling the bus but if you have a question for a particular committee you can have to approach the the chair or member just to to find out how to get through it there isn't the challenge is getting to that chair like if he wanted to email me and he doesn't know my name than too much thank you finance committee um the next item that we need to do is amending our minutes from October 18th so Diane had um emailed me and she was trying to certify the bond for um the tennis courts and you know those things when you're involved and looks great looks fine and then when you go back to read them like this does not have any bearing on what we we voted on so our minutes were not um well put um spelled out um to what we needed to have done um yeah so what we didn't record was that the fourou $400,000 that came from the overlay Reserve account and that we were accepting that transfer so the minutes um just simply read that we approved the tennis court project with 400,000 from the recreation reserve and 334,000 was to be bonded but what we really need to say is that um um to approve the tennis courts for a total project of 734000 with 400,000 that will be transferred to the recreation Reserve from the overlay Reserve account and to bond 334,000 to be paid through the CPA Reserve what do you mean by the overlay remember when they gave us um Blended funds at the last town meeting it came from the overlay Surplus well they explained it to us okay never mind okay too much information it was a bucket of money from somewhere that was okay no longer useful yeah okay never mind so that was voted on but we didn't we need to do this I I move we amend the minutes okay as as car Babble I second it um all all in favor of the motion as R please say I I I thank you don't be happy okay we're getting there I thees sent sent them out and I had the ones from before they're on my work computer too I totally forgot to dat was okay yeah add in send them out all right so future meeting schedule uh April uh we would have an April 17th meeting which I guess we should just go ahead and and schedule we may need I'm guessing well we won't have the the Webster allocation yet because he was saying like May 1 hoping for sooner but what is it should we meet if we don't have that info and I will I will not be here yeah school vacation we right the 17th what up I'm not here on the 17th yeah I'm not here either on the 17th oh okay yeah I'm wondering maybe there if there isn't a lot of business maybe we could hold off I mean we could talk about stuff but there's nothing urgent that needs to get done before May to meeting and we're probably going to have to meet before so to meeting is the 7th right the first Tuesday so we should April May 7th yes yep annual meeting is May 7th so it would be nice if we could hold off until May 7th and we could I don't know if many of us will T toown meeting and we could do it ahead of time um I think we'll probably just follow the lead of whatever the town you know I'm sure they'll be in touch with us they I'll be there be to be there should we do maybe like a May six meeting there just to kind of work out the bugs because the Webster land is gonna I know it's true gonna be a lot to consider yeah we do have that extra day so that's Monday May Monday May 6 you want to count on a meeting then I mean again we can always change it if I think it be better than like in the corner of the gym kind of like 10 minutes make a decision yeah have some documents you know by that point well we'll know yeah we we'll have the appraisal and concom or site board will have submitted um an application for eligibility funding that we'll be able to consider so at least we'll have everything laid out at least some more time to really weigh things and see our best move agreed good idea so May 6th 7 p.m. are people available May 6 same thing we'll put it here hybrid and hopefully it will be all ready to go yes one way another it'll be yeah yeah it'll be interesting it would be interesting anything else and move for German you I'm going to stop recording