e [Music] Nick yep I'm back okay so we're not going to have video we're just have a it appears is that that's okay though right you screen I'll uh I'll put the YouTube stream up yeah yeah yeah okay cool we're good all right um so for that we're gonna have stream audio and we did the Amendments we have correspondence from Mr I believe it's a Mr Fran bonovich um it's in your packet to read on the on the project um going forward old business we do not have any new business Adam I'm guessing this is you or Allen on the schedule schedule ybody get a meeting packets you can take mine you can take mine take that's um yeah so schedule I didn't I think it's in your pack but anymore because I know we've been moving every couple weeks now uh so we are currently in the preliminary design phase right now the PDP phase which um will go until the submission which is May 6th um that's when jwa will make the submission and then from there we're going to move into the uh the uh preferred study um and the preferred schematic report um phase of the project and that's going to run roughly until the end of August um so from there um we'll move in to schematic design after that uh but right now we're we're still on schedule that we started with at the beginning of the excuse me of this and um there's any questions as far as schedule goes like I said the submission is going to go in on May 6 um next week and just everything should go okay but should it not yeah from a vote perspective what does that do to the schedule so we can reach out to the msba and let them know that you know maybe there's some tweaks that need to be done um I imagine that we can do that yeah just a matter how big or how many issues there are with the PDP the PDP is basically your program um it's your program the msba as long as it it meets the standards that they're they're looking for um they'd be hard CR us to be questioning that for any reason yeah so uh and we see nothing wrong with it by you know with the the design team and ourselves so it it's it's pretty you status quo yeah I was just asking yeah but it's something like this evening if I weren't to vote or you know if it didn't pass or whatever the situation may be we'd reach out to the msba tomorrow let them know that we're going to have another vote when that's going to be scheduled and just let them know it's you know if it's going to be delay where you may see something changes when we get further along in the project and you have the facilities assessment subcommittee and you're putting in a preferred schematic design and they're looking at it going you know we don't think that's really great architecture or something like that and and also they want to have their hand in the in the in the in the cook cook to and um you sometimes you get little that but not typically okay all right that was the schedle go next to uh review the preliminary cost option so that's gonna be you presentation that needs to be pull up there everybody has that in their packet as a draft right so you want to go a few more big so a little bit of this is a review from the last time you met which few weeks ago and George were there was not folks were out for break but um basically you know through the process we had brainstormed 10 options to start with next SL uh based on the meeting two weeks ago and the meeting prior to that we kind of narrowed it down or ready to five generally I think there's really it seems like one in particular is really popped out but to do our due diligence and really walk through them we wanted to go through these five the first uh the base repair code upgrade again a requirement from the msba um and and really that's kind of where the end of this preliminary design program report is the point of it is to um have us start narrowing these options down I think you know we've already done a very good job of that um if in our narrative we can signal to the msba we're going to pursue these three or four during the preferred schematic report phase but really the committee is interested in this one in particular I think that's perfect that's exactly what they're looking for is that kind of feedback so they can kind of understand the process and see which direction uh the building committee is headed in um a quick question of course the I know we've talked before but what is the required what do we have to do as opposed to what we want to do the only one that's really required is the base repair code upgrade at some point they want to see an ad Rena option but we've kind of already covered that in PDP phase um so that's the only one that's that's required okay y so that has to be there and then at least one more will because that probably based upon looking at numbers whatever else we may say we want one or two or maybe three but oh that's fine it's good to keep pairing it down like if we know it's not Glen Brook then like just okay okay because the other thing that we're doing is so right now right we have spent a little bit of your money to look at hazardous materials for both buildings we're awaiting those reports we're doing a traffic analysis for both sites um and so if we're able to narrow it down to one uh you know one site then we can start we we've held off on doing geotechnical borings we're not quite at that point where they're going to make a huge impact on the cost but eventually we'll want to start getting that information and so if we're able to focus those activities on one site in particular getting a detailed site plan of the existing conditions um that's also helpful thank you [Music] great um this is actually a little um teaser uh we're going to go through a lot of numbers tonight um but we will end with some pretty pictures and so uh these are just from uh howon and time Bond looking at existing conditions site plans this will be going in with the prary design program with this report that we're submitting next week um and we have some some proposed options that we'll cover at the at the very end of the and these we can kind of go through fairly quickly these again were covered two weeks ago but um again just for the the five that we're pushing ahead we have the the base repair code upgrade um and I'm happy to go back to these as necessary but um I just want to right through these so all these exactly the same the scoring is the same the only thing that's changed is that we will have prices AFF fixed to them in a couple minutes basic on that exactly so the score here was 35 points based off of a weight factor and the scores that we gave them at summ at the end to so that help too but Bas repair then the next one down is the ad Reno 665 at Glenbrook again keeping the uh Auditorium cafeteria Earth Wing um but really kind of new school otherwise that's one down and that one scored at one 26 um not that that number has to be the end all be all but it's helpful to kind of add these somewhat more objective criteria that we can apply to it next was new 665 that Glen broke um this one was interesting in that we are trying to put the new school in roughly the same footprint as the existing um a little bit more condensed um but we thought it was better to do that than to um utilize the fields down below um helps preserve those for future use so uh you can see on the next slide some of the score scoring kind of suffered um because of that so does not require phasing which is what 1 2 3 four 5ish down 08 factor four it gets a score of zero because it would require some phasing it would require some modulars during construction Etc but a score 155 um ad Reno so for Williams again saving the auditorium and the cafeteria otherwise pretty much New School uh apart from that um and again uh similar uh similar scoring on the next sheet are 127 and then 665 new at Williams um this is the new school uh on the site where the fields are currently so we're able to to phase the construction not disrupt students um in a negative manner um as much and so you'll see that reflected in the score on the next sheet uh with a score of 194 so again meets the district strategic Vision meets long-term operating costs meets the educational space needs doesn't require phasing maximizes msba Grant potential there was some question of that so with this option there were some questions on that last week um if we're consolidating all the students at Williams the msba is not participating in the Glen Brook site so the existing Glen Brook School would remain as is um and that would become an opportunity for the town to decide what to do with that existing building in sight um the msba process would of course pay for the demolition of the William school and the new new Fields um a new parking that would happen in that in that location so this is a summary of all 10 options um again with that scoring Matrix um grade out are the ones uh first the 345s were eliminated back um in early April um you know it was really seen that we wanted the solution to be a solution for the entire Middle School population um didn't feel Fair otherwise and also would be uh quite uh tax impact in just a few more years to do yet another project and then looking at Russell fields and Turner Park in a little more detail and then again really considering the msba reimbursement um uh for those options um also were eliminated so uh one five six seven and eight are the ones we so those were the uh five that we brought to the um cost estimator this is a summary slide we just brought out the particulars of option A over there on the right so that you can kind of see the process that they went through um PNC does a tremendous amount of mspa work I think they're probably involved in 90% of the projects that go through the state they do other work too we've used them for fire stations and and senior centers and um you know all kinds of projects so they really have their finger on the on the market they are also well aware of differences between the western part of the state and the eastern part of the state which we really appreciate um all of that being said right now they they want me to really emphasize this note over here on the left that this represents the comparative differences between the options and not the final budget because there are so many details that they do not yet know right so we do not know the geotechnical conditions of the site we don't know what type of foundation will be uh we do have I mean that being said they also tried to take as much information as we could give them into account as part of this project so they understand that we're interested in uh geothermal so they put that into the the numbers that they've got in front of you they understand a rough Hazmat number that we got from looking at the previous um aara reports from the two uh schools so you know they're not numbers in a total vacuum but not a tremendous amount of detail at this point in time so um so I've got a little bit summ on the next slide and just before we move on for everybody um there on the two columns and he has it on the third bullet there is a difference between the design B build or dvb and construction manager at RIS a CMR we are going to discuss that at a NE at a meeting going forward about which way we want to go whether we're just going to do design bid build or or we're going to do construction manager at risk not important to know too much right now about what the difference between them the cost may look different in the end it may or may not be different depending on how it goes so um just to let you know we priced out both ways just so that we have a view of it right now we'll have a large discussion about which way we're going to go with the project at some point in the future so um these are just the construction costs so this is kind of uh if we go design bid build this is when you open the bids on bid day the number that you want to see from the contractor right so these aren't project costs of the whole thing but but really that that construction cost numbered and that's ranging anywhere from 61 million to 127 million um what's interesting to see is that the addition Renovations and the new are all coming in very very close to one another um and that's something that's changed over the years as we've kind of gone through this process um in general at Renos used to be less expensive than new construction as the code requirements and especially the stretch energy code have uh continued to kind of Ratchet things up um which you know is a great thing it's good for energy use it's good for your um utility bills going forward but that has made those ad Rena opportunities not look so enticing I would say generally um and so that's something to keep in mind for this option A for the base repair code upgrade a lot of people will be surprised at how large that number is that includes taking the existing Glenbrook School ramping the whole thing in insulation and giving it a new exterior finish um that includes putting in entirely new hbac systems it includes putting in a sprinkler system there is not one now it includes an accessible walkway from the parking lot to the front door it includes an elevator so it's addressing all of if you were to take that existing building bring it up to code today both accessibility energy any other code concerns that's what's generating that number so um it's not a small you know it's not a small scope it would be a huge project replacing all of the windows replacing all of the doors would it be one elevator or two no it doesn't matter right now but our our thing is so weird there we found one spot where it could be one but be a three stop elevator and it have to go in a very specific spot which involves us digging a large hole so yeah and this option has to be included with with the submission so just make sure we're all correct on the same page and clear right it's a good exercise to think about what you know what would have to be done to that existing building none of the classrooms would get any larger you know all the arrangement would be the same it's just looking at at code accessibility so number of years ago we had done a facilities condition assessment and um it was sort of maintenance and repair costs associated with Glen BR and Williams and it was significantly less than this are I'm not sure how familiar you are with that and are we able to compare what this um up to code base repair would mean compared to the study that we had done a few years ago I was trying to reconcile those two yeah those two numbers uh it's a fair question Mar I mean I think again from pmc's point of view they're not looking at like a super specific you're doing this exact thing here and this exact looking at generally they're taking that scope into mind and their familiarity with the um you know where bids are coming in at the state level um I think that uh estimate was done in 2021 say that there's been over a 20% increase in construction costs from that point to 2024 well this also includes escalation you know assuming that the start dates not today but in a couple of years when we're finally there so we have over here on the right you can kind of see some of the details of how they're getting to that number so they started off with $400 a square foot they've included hazardous materials they've included a separate line item for site work then they're including escalation which you can see is 88.3% so that's a pretty conservative number for escalation um they're including a 15% design and pricing contingency so that's saying again we don't have a lot of details yet so we're just adding another 15% on it to cover details that will come up um as the design progresses so you'll see that design and pricing contingency where these numbers get real is at the end of schematic design right then they will have a design in front of them they'll have much more information that design and pricing contingency at that point will probably be somewhere around 10% and then as we keep doing estimates it will keep shrinking as they get more and more that is the energy code too which was in 2021 where we weren't considering the energy code today you are so that wrapping the entire building and put a new face on the building that wasn't even in the equation at that point and the mechanical replacement cost was looking at oh you have a boiler that's old that's replace it with a boiler that will do roughly the same job right now you probably can't use a gas fired boiler so yeah you said this was geothermal that they were looking at exactly yeah so that's a big difference as well HB does that include closing in the classrooms give your okay and uh questions I got remember there oh um I know that there's that uh funky entrance with the classroom right off the front door would that fix that as well I think we did we showed them like a bare minimum scope of some conditions and life safety concerns but otherwise we left any funky conditions remain and Technical ter yeah well I didn't want to raise any red flags um and Does it include this would receive msba square footage so that's a great question and I think there's more questions in this slide I have to cover but I think the next slide will actually address that a little bit so here this is a a table um that's required as part of the CDP submission but ba wants to see it in exactly this format uh minus the columns on the right we do that to uh the town and the district out so uh this is summary of the preliminary design pricing so again we have the uh five options on the left um rough dollars per square foot um on the left getting us to that estimated construction cost so again there's where the 61 million to 118 million depending on the option and those were the numbers generated by PM andc from there we um applied a 1.3 multiplier to get to a estimated project cost um that might be a little bit on the conservative side but again the construction costs are also you know not super specific um so for the project costs um that's worth everything the architecture fees the OPM fees Furniture fixtures and equipment um owner's contingency um geot moving expenses everything so that ranges from 80 million to 153 million roughly and then from there we tried to give a rough idea of the approximate Town share based off of what the msba will contribute so uh let's pick number eight uh for instance so uh the town share will be roughly 91 million to 106 million somewhere in that b park depending on a very detailed calculation that we go through with the msba on their reimbursement the big question mark is at number one so uh the qu on you know how much of that would the mspa participate in what's tricky about that question is that uh it is impossible to get an answer out of the msba we have tried many many many times um they will participate in a code upgrade repair to some extent if that's the only option that a community is is considering they will to some extent that being said they will likely not for any space that's undersized because again they want to be putting money into projects that they see as being successful for the next 50 years so if all of your science classrooms are undiz why would they spend millions of dollars bringing those up to code if they're not going to be useful to you two years from now so it's likely much much smaller than uh the amount of reimbursement that you would get from the other options but we cannot put number so we'll never have a number if the count says why don't we just do that one we we're never say we getting 70 million for that or we'll be paying 70 million for that 904 new school so we don't have that option have to yeah we unfortunately have to do the awkward explanation that I just gave over unless that is the option that the committee really wants to pursue and then we really dive into it and then msba will invest the time figure out exactly B they the one place where probably would step in is they do have an accelerated repair program that they call it where they replace the roof they'll replace windows and doors and they'll replace your boiler those three items so they would probably give you your maximum reimburse M on those three elements within the building as Christen said the others that aren't enhancing the educational Works Space or or space for the students they'd probably say we're not going to invest in those because they're they're substandard to what we want the standards to be now so you what stands out with that number one is that's only Glenn Rook right so we then have an entirely other school that's not much further behind so yeah I'll let you I'll let you go on but as we talk about what this looks like moving forward that's what sticks out to me the most about number one so opening up the questions for anybody or comments just just toate comment I mean really it's it's doubling you know so number one times two and compare it to all the rest of the numbers it's pretty obvious yeah right two things that stood out to me exactly that same thing was it's double and you can't do one and not do the other because then it will not pass I just don't see that happening and then to do two is more than to do one new school and one new schools only a couple million less than add Renault at one site so why not just go new to start with so just have to get gr and explain yeah well my understanding would be that we wouldn't be able to choose unilaterally that we're going to do a code upgrade and repair at two right now at all we're in the process for Le which me we'd have to go all the way back to square one again including paying for all of the feasibility C etc etc so we should add that on as well and waiting the years to actually get into the msba process for Williams yeah I agree with you that I don't think anybody would vote for just one and at that point do we do a submission for ARP on Williams right you know instead of going back the the long way if we know we're going to do code update only let's get the major stuff out of so yeah I think we're all on the same page anybody have a different perspective thing I'll add to that is that once you do put it all at Glenbrook you now have a piece of valuable property over at Williams that you can do something with that has value to it whether you sell it or use it for some other Town facility you know that's now back to you if the students aren't there I think it's the other way yeah other way so depending on whatever sorry I was following you that's what I was goingon to bring up next I mean does anybody here think we should keep option number five six still in consideration is there anybody here who doesn't think that that just should be taken out okay can we talk about the reasons that we feel five and six should be taken out just for a little just for the sake yeah and I'm bringing it up because in the previous meetings we discussed that Glenbrook from a central location within the town was not a good good space for it the second thing was and and then you know I'll open up for discussion second thing was on the Williams site the Williams site allowed for us to do new construction on the football field without having to buy any kind of module or do any kind of transitioning even if we build new on Glenbrook or do ad Renault we're still going to end up buying modulars for the because the space just will not allow us to build without doing so um so we're going to have disruption there um when we're looking at the busing cost we're talking about probably adding another bus or two to go to Williams versus going to adding more or three or four to go to Glenbrook versus one or two to go to Williams so um the site just made more sense from central location perspective Julie can you go through I know we talked this before I just remember the like um car line benefits of one the other was it kind so in talking to our traffic consultants and our s Engineers I guess it's complicated I I would say that in general they think that the access to the Williams site is better but then the ability to have queuing Within the site lenbrook is a little bit easier to do that um but you'll see at the very end of the presentation today we do have a few initial site plans to show some options that I was just gonna say I think that um you skipped ah head no I went backwards I went backwards thank you um when you're looking at the Glenbrook the site plan you know there's Wetlands there as well so when we're looking at the possibilities were kind of more limited to Glen Brook even if we went new there and with the fields and everything were kind of limited as you said to that footprint whereas Williams I think we have a lot more options to to build kind of what we want and what the town wants Jos yeah and I don't think we should discount to access to blendr either we're sending every middle school kid in school there big problem yeah going through either way it's through a neighborhood I also think um just thinking long term from town BL if we can turn that in that space into something else that is a much more there's a lot more room I think we can make something much more profitable there better for the town better for the tax P so that's a big big way yes agreeing with a lot of what people said um as that the idea of the modulars and the cost with that but also the massive interruptions to learning with that um all of the concerns about traffic all of the about all of the things Wetlands Etc but also remembering when we did a tour the winter before last of glenberg early on in this process um and asking about um from a sort of Maintenance perspective um from a building management perspective and hearing um Nick Jord talk about I think about redundancies as well um that knowing that there's easy access on two sides that are both major threeways so that if there is an interruption of service one the other is like it still be accessible is also yeah and I also know from just from town infrastructure perspective the fiber and electric lines run right down Williams so um you know from that perspective I think it's probably easier as well and I would totally agree with you Josh I think if whatever we decide to do as a town with that parcel later the glb becomes much more I think a better option for anybody who wants to develop it or or whatever we want to do with it just a reminder to those modular units are not reimbursed by the msba so that would be a cost directly to the town and they're expensive so that's a couple years that you're G to have modular units that you're going to be paying for that you get no real benefit out of them okay so I'm not hearing any objections to removing six or seven no I'm not objecting but I'm it's worth pointing out that those are the two uh most expensive oh in the total cost okay estimated but so that's five and six what about seven you said we should probably keep one ad Ren there so once we start the PSR we we have some Liberty to spend more time on the one that you're considering um if you think it's worthwhile to get pricing for an ad Ren option to that level of detail that we'll get at PSR um we'll do another cost estimate at the end of that phase there'll be a little bit more detailed than the numbers you're getting today not what you're setting your budget on not that schematic design level but you know somewhere in between so if that helpful for the town discussion then I would leave on the table but if you don't think that's necessary then BL question of when you say is that worth it what what is the cost of that oh uh no no real no monetary cost I mean it's just a time time well I I'm would you I think on this one like just to show the town we beted out and AD Reno so somebody's going to ask to have those costs next to each other is good ask second I'm go Josh then I'm then da yeah I remember when we first at when I first started this process I in my head R must be wa because you can use some space and I think a lot of people have their thoughts um and so if we can say no it's not I think that's very help so I always remember we had the conversation that ad Rena would stay on because of our dedication to our Auditorium um but when I looked at these pictures knew all already included Auditorium in the picture but I know it's not reimbursed I just didn't know if that affects the costs of what's reimbursed what's not because I think that was a big thing if we needed to go to our town and say you'd have to pay for this that was one of the reasons why we were showing them the two options no just so I can clarify that too from my understanding for today we need to just decide what the direction we want to go to not get bogged down in like the numbers yet because the numbers are there as a guide but they're going to change once we start getting into the schematics right chrisan so good at queuing up my and and then as well is so yeah so it's we're doing Direction at some point we're going to have to do some value engineering or whatever we're going to call it as well to say the geothermal is $4 to $6 million do we want to include that in the the or do we want to do air source or do we want to do whatever else we can compare it against we'll be looking at the do we want the Jim cetorum instead of having a separate Auditorium and that may save us a million or $2 here or there but we'll be doing that throughout the whole project but just not at this time right so you don't need to that's that was what I was asking so new includes Auditorium no yes okay Auditorium which is actually bigger than the existing Williams auditor and I think Christian correct me if I'm wrong even the auditorium at Williams we kind of determined later on that it was even too small to have the two schools Consolidated and use that Auditorium so it's still under sized at that point so what's the purpose of that that makes sense that's why I was just wondering if we took ad Rena off would we be telling the town while auditoriums off too I just didn't want to do that do that this is not a set of question but would we question you know will this cost more doing the ad rent at Williams wouldn't cost more because we would be doing the same Geo boings and the same site um site survey of you know existing conditions and Contours and tree lines whereas if we did go with an ad Rena at Glenbrook we would get more site boring costs which are reimbursable beyond the standard pricing as well as the sze I mean not huge numbers but but still additional additional David you have something yeah it's along the same lines as Nicole so doing the ad Rena Ence do we then have the information to bring to the town to help justify the investment in the auditorium which is non-reimbursable yeah I think that's what you're saying at that point when we get the more specific pricing those things would be in there for us to have that discussion gu right and then keeping ad Rena on the table now because it helps build up that supporting Yeah the more I I agreed more data for the public to to digest the better but not too much Sor uh asking the same thing maybe slightly different way to what extent and at what point would we be able to isolate the added costs of a Auditorium so I think during the preferred schematic phase that we'll we'll dive into that because it it's a tricky question because it's not only the square footage of it but then how that affects your reimbursement rate so we kind of need to get some rough you know estimated construction costs that we can start plugging into the msba complicated formula and playing with those options but yeah I would certainly want to be that be able to tease that out and the other thing I think for the William oh sorry the other thing for the William side I think is also giving Barry and her team more options in a central location for scheduling you know things on the fields after the Project's over so just being able to you know get football off of one place maybe put it on another place or give it some extra space it's just instead of shipping everybody to a far corner of the town sorry just a question um it might be premature but construction timelines for ad Rena versus new are we looking at substantially different timelines a great point in general the Adena will likely take longer right you got to shuffle people around and mobilize here and then mobilize there again additional moving cost that you're going to have from emptying classrooms to one area and then doing a renovation and then moving it back to another area so you're doing multiple moves at that time as well yeah pick that choice more the other thing if it's a brand new building um you definitely be looking at a hard bid a design bid build versus a construction management risk if you're doing it Reno and truffling students around you want to end you're phasing it we definitely would probably want to have a construction manager risk involved and be you're part of the the design the whole team here to um work that all out so that it works smoothly so and CMS at risk do cost a little bit more than than a hard bit in most cases that's something to just keeping it back of your mind okay so going back we're oh sorry we are good we're moving five and six we'll keep one seven and eight okay vote on that would you like a vote on that sure we'll take a vote for that do I have a motion I'll make that motion is there a second second any more discussion seeing none Lynn yes Chris yes cha yes Julie Nicole yes David yes Josh yes Marty yes Armon yes Union did I miss anybody no I don't know n we got nine we're good come on Tom motion all right this gets into a little bit of what we were just talking about but just to because we know you know a local share between you know 91 and 107 million that ballpark we know is a big number um and and so we just wanted to reassure you that now again tonight we're not picking a number we're picking a few options and then we can continue cost Explorations if we go forward so just to break it down a little bit during the preferred schematic report again to your question Mar that's really where we'll get into inclusion of the auditorium besides the stage uh right now the gymnasium is shown as a little bit over the mspa standards um uh athletic storage uh recreational fields and site cost we've started talking with the district about just a little bit but that will get um you know dive into some more detail on that um geothermal which we've been talking about we'll have our other George George from Len consultant canical engineer come to one of our meetings and really uh describe some of the the details on that whole process um including kind of rough building massing so that's those are the numbers that will get wrapped into the end of the preferred schematic report and then once we have that preferred schematic which again is looking like number eight but that's when we'll really dive into into schematic design and then the cost will reflect you know very specific mechanical electrical Plumbing Fire Protection Systems uh parading which ends up having a tremendous cost impact on these projects it's something that really surprises me every time we get to a cost estimate base the importation or exportation of soils has a huge impact on on how the the numbers go um AR Cal finishes amount of Blazing in our structural system again details on that we'll have geotechnical information by that then we'll have detailed hazardous materials reports we'll probably even have done some um disruptive testing at that point so we can really understand the hazus materials um understanding how we're going to interact with the local utilities and then that choice of design to build versus them at risk so all of those factors will then being effect so uh you guys are ahead of us so this is what we going to ask for the vote on the preferred schematic option was in the next slide that scoring again where the members at the bottom um kind of summarize it on the approxim project costs um but again sounds like number one number seven and number eight is this an actual document you would submit to the msba this almost everything that you see toight will go into the gray out gray out the five and six I guess Marty PDP uh vote to approve the PDP report specifically the Ed plan is that is that what we're Oh no just to approve the submission we just need to it officially in the minutes and really that's what you've already done but um Mark you go to the next slide so that vote we just took is what you needed tonight we need one more okay and that's for to approve theary design program going to the msba and this at the table of contents so the next slide you won't go through all of this but specifically these to me are the parts that are very very important so introduction a lot of it is is uh information from uh the design team a lot of it is information arounded from colier most of which we have in hand already so it's great so uh project directory project schedule so the educational program narrative that is um uh what's coming from the district um and I know Marty has been hard at work on that with a lot of support from the district so we we really appreciate that lot back and forth um the visioning report that will come from us and from our Consultants um the space summary template in chapter number three again that's really detailing the size of each science classroom the size of the gym the size of the stage um and that will be important so that we start getting feedback from the msba on what they will and will not participate in um so this is kind of our first um you know attempt at showing them what we'd like the school to look like and then we we get feedback uh from this uh from the submission um a lot of the of the binder will really just be on evaluation of the existing conditions we've gone through those very briefly with you all but they'll be more detailed in the binder everything from architectural kitchen security uh Etc uh for this project um we have that twice so we did that both for Glen Brook and also for Williams um then a separate section on the site development requirements um again for both sites um and then uh the estimated preliminary cost which we went through tonight um is a very important part of of chapter six um and then I've got the wrong ones boxed here because I uh failed to predict which one she does we're going to V on um but uh we do have uh I mentioned but anyway this is the table of contents for the PDP and um so if we could get an official vote proving that submission can I uh mention that the education plan um it's largely the same as what was provided to you at the last meeting one of the sections though that was added that might be of interest and again fill in some of the gaps here is um section 17 on the functional and spatial relationships and so I thought it might be worth just a couple of minutes on that particular section because I think this that section 17 is highly reflective of the visioning work that has gone on and the feedback that jwa has gathered so just to highlight a few things um the the the notion of a essential Crossroads in common spaces uh the notion of clustering the sixth seventh and eighth grades into academic neighborhoods so you know rather than having sixth graders um and through 8th grade all kind of uh intermixed by discipline the idea is that they would be clustered by grade level so that's like a really important underlying concept that that we've talked about um the importance of special education spaces and uh Dory and I were on the phone with our director special education at length a couple of days ago just making sure that uh the space can accommodate existing and Rising special education needs and so um we have sub separate programs at both Glend and Williams and so this would accommodate their Sub sub separate programs and provide space for all the related services that students in those programs receive um the academic Wing adjacencies uh one of the things that came out of the visioning was this idea that um the specials uh ought to have their sort of own dedicated Wing I think we are all drawn in by the arrangement at Glenbrook where you know there's the the wing of arts and the steam classrooms so I think we're going to try to preserve that and then an adjacency between the library and the steam classroom was another uh driving Factor as well health classrooms adjacent to the gymnasium lots of conversations about what ought to be at the front of the building everybody wants everything at the front of the building um unfortunately there's only one front of the building but um Chris you can talk a little bit about that if I'm if I'm not describing that well but um really the the core Community spaces accessible to the community at the towards the front of the building um spaces for social emotional supports including the concept of a zenen a place uh where students just have an opportunity to unwind and um reregulate if necessary um and that's about that's prob all light highlight but also some lots of questions and concerns around the queing of cars and buses and that kind of thing so chrisan now if there's anything I missed that that you'd highlight that in terms of the the functional and spatial relationships but I you know I would say to anybody if you're going to read any one part of this report that might be a good part to read just because it gives you a sense of the vision and which that went on um but anybody has any other questions on that on that educational plan let us know my understanding is that msba scrutinizes the special education uh narrative uh very closely with with the Department of Elementary and secondary education so um there was a ton of work by our admin team um I gave everyone a dollar per edit uh so we owe them quite a bit of money sure he was going to do it right the first time that's a good probably a couple of uh grammatical issues and formatting things that we'll still have to clean up but uh it's 99.5% any questions for Marty or jwa or Colliers on the submission seeing none I'd call for a motion to approve the submission of the PDP so is there a second second motion and second any further discussion see none call for a vote Julie yes Nicole yes David Josh yes Marty yes Ron yes Lynn yes Chris yes Armen yes I know all right you got anything else Mr F yeah one more committe is nothing but fun um so getting a little bit ahead of ourselves but uh we got these from um our site team GS yesterday um and will be included in the the PDP so we just wanted to get them up there and start um you know the conversation with you but uh if you actually flip to the next one and then kind go back and forth so you can see there's two options here both at Williams and what we're really trying to Grapple with is is the queuing um saving as many sports we're creating as many sports Fields as possible um and then kind of how site circulation will happen so in both options um we're we're considering a shorter Bus drop off line towards the front of the school towards Williams um North is to the right so uh it's a little bit confusing but it bit better on the slide so um on the south side of the school do the Bus drop off and then we're trying to think about an a kind of an extended parent queuing line so this one uh keeps a more efficient uh parking Arrangement um but does somewhat isolate the school from the sports Fields um just a play with options this also doesn't show any parking um near Williams um but that could be more of a landscaped and kept more natural and separation from the street whereas the previous version uh between the two yeah so this one um has the fields still kind of connecting with the school although we do need that Loop Road to go around um one of them um some more parking to the West Side um and then again some additional parking at the South Side closer closer to Williams so super for early Concepts um but uh interesting to start you know considering this and and we'll get into exactly the number of buses that'll fit and exact what number of parking spaces um in general we've been tasked to start off with trying to combine number of parking spaces at Glenbrook with the number of parking spaces at Williams make that combined total bit on the site um and so there's also some interest in you know right now these PL these fields were you know just roughly taken from uh the uh fields that we laid out there now but should we change the arrangement somewhat and try and make one of them a fullsize practice football field that can be used by the community and the high school and then the other ones become a little bit smaller um all of that would be uh you know to to be entertained and and thought about um it's an interesting site with The Pedestrian access off of Terry Drive um and that proximity to the high school so we certainly want to keep that in mind um and then in general you can see with all of these we are trying to have most or all of theic circulation off of Williams and not off of WS so two-way for four cars coming in off of Williams a hard time seeing the arrows yeah my friend's yell it's wart that comes up oh thank you it'll come up does not continue through in this new [Music] AR but we don't shut off access emergency access so it will still be a paved Road uh yeah I think that's the original thought for now version of what you have at Glen Brook by the playing field just something like that if we if we decided to do that is that something that could just be decided in this process or does that have to go to I'm just thinking when there was a street that was closed off on one end that had to go to town meeting and be voted on did we know the process for something like that blocking the street yeah I don't think it's safy commit because there is a gate there they just never close it right no it's open and it's a Well I know it's I know that I'm just wondering if that would even if it's already set up they just don't use it that I don't know if the gate is still there there was a gate years ago the custodian would go out physically took the off yeah I don't think think because there were concerns about Public Safety yeah that came to the school committee a couple of years ago remember and did the investigation it is a legal through fair I mean it's not that whole Road from conv Williams Road oh actually because you can't have street that just ends like that because emergency vehicles need to be able to turn around so I don't know how to accomplish that what I understand we can't close it well how would that be different Quin don't you went there I mean if a fire truck went open it up yeah that's that's why I would Envision the same [Music] thing yeah okay these are nice little sketches though no I just did we hear what Nick Nick said yeah Nick we missed your we missed your comment there Nick I was saying from what I understand we're not allowed to close the gate to wwor okay you something I'm not sure if this is helpful or not I just I'm confused are the current um pullbacks or the setbacks would that impact any residential lot lines I guess my question is would we have to purchase or change any current lot setups uh no I don't know that's just that's letting us know kind of the extent of what we can develop on the site um just from the you know pering requirements in town that a 5 foot set back the back 40 foot set back off Williams and 15 on both side yards um so yeah just kind giving us our demarcation you will notice that the we putting the vehicular um Accent on the off side it is now um part of that is so that as the cars turn around and come back through then the passenger drop off is on the correct side of the car also allows for more room for queuing and so that's a big reason on why we're kind of flipping that to the to the Eastern side instead of the western and just real preliminary where's the front of the school well that's a good question so we had always considered it to be always we have so far considered it to be the South um you know right where it says Bus drop off okay um if we go with this scheme you know they hadn't flipped our diagram but I think that we would probably flip the school footprint as well have the classrooms opened to the to the West um and then you would have somewhat of of a dual entrance both to the South and to the east of the school and there may be some benefits that way I mean I know that the student circulation that Glen Brook is nothing to copy well there's three it is helpful that they're able to divide the students up to some amount and not have them all and this one this one was somewhat looking at the South entrance right for the Bus drop off and the north for the par drop off the temporate then but also have the north by the ceria and The Bu one by the men and Main entry kind of so that that's those are more into the depth of the back design but things think so could it be a horseshoe going around the back side of the school instead of coming back down and connecting so that it's just a loop across the back and then back out to the I guess the leftest side of the yeah you were talking about exiting where the buses yeah yeah so it's a longer Loop maybe but then you're not coming back into traffic and that where it's entering so it's almost one way maybe dur pick up and drop off yeah but I'm curious if where the buses are exiting is there still or could there still be a connection to the parking lot so I'm picturing I'm picturing how many more staff we're talking about now in this space and how fun it will be to go all the way down the traffic on Williams to then get into that same car line to try to get to the parking spaces and I'm thinking like Westfield Once Upon a Time had it set up so that the buses came out on one side and there were no car entries there except for to go to the parking lots staff um so there's that could in other words it can make an alternate entry it is not available to families because it only leads to staff parking um but it is buses coming out cars coming in for staff members might of the traffic as well currently our staff their lives to walk from their car into the front door exactly and kind of some of that out as seriously I especially the W worth the ones who just cut through have no desire to even drop off a kid right they're just playing just open the door would there be speed bumps in the new design speed bumps I know that's a weird question but honey might slow down some of the craziness that happens on campus and schools when they don't have them I think you're to talk about [Music] speed just not on green ner okay cool anything else so we have a meeting scheduled for next week unless somebody has a really pressing need to have another meeting this month uh we were going to say no meeting and we were going to meet back the regular meeting in June everybody good with that which is what regular meeting in second Wednesday of the month I just you know we've kind been moving around I just want Clarity for the minutes M it would be the 12 Wednesday June 12 thank you gr graduation dance that night so you have anything else nothing else is there a motion to adjourn we'll face is there a second second call for a v any discussion okay call for a vote Julie Nicole yes David Josh yes Marty yes Armen yes yes Lynn yes Chris has left we are eight and Zer and 1% of left we are adjourned thanks everybody