##VIDEO ID:frS2cGU7chs## um Mary branley here Marl Hogan yes um oh goodness Alexis fishbone yes and Hillary gripitz yes and Natasha rerry yes okay we are called to order at 707 um moving on to public comments Colleen I don't think we have any public comments and um in the nothing in the folder okay and I don't see any hands raised um looks like it's us School folk so we will move on to Urgent business superintendent hos any urgent business no urgent business tonight wonderful okay moving right along to our student representative report Emily floor is yours okay everyone so good and I this October 24th starting off with highlights we had our second pep rally some students did did leave early and mostly seniors and in the future we want to make it a different block because work studies are usually during a or G and it was taking up a block we had the PSAT on the 22nd which went super well everyone you know super prepared it was great football won the 1011 game versus gr and duns table and the 1018 game versus North Middle sex the golf section 10:15 happened on 10:15 and we're waiting for the results currently senior Sunrise happened on the 18th at 6:30 a.m. at alumni I've heard a lot of positive comments about that the girls soccer senior night was on 10:21 and it went super well as well today we had purple pinky day which was a huge success at least for my block I had so much fun helping out with that field hockey became League champions which was super exciting the spanic Spanish exchange students visited for a week all positive comments a communic one team won an MIA sportsmanship award and it's a class of all freshman which was really impressive moving on to concerns um during the football fan section we were really surprised because it was super amazing you know everyone was really Co Cooperative the section leaders and the student DJ really stepped up to the play after the conversation about the appropriate student behavior and everyone is super proud of them the opposing team parents talked with the police to complain about the shout shouting but miss drov and Mr pra didn't hear anything worth complaining about parents on both sides and referees came to Mr Aria to compare about shouting but we don't have any updates on that upcoming term one is ending soon we have an advisory tomorrow we have the schoolwide reward which I've heard a lot of people are excited about on November 1st we have football and band senior night and soon we're going to have CPR certification where Upper classmen will have the choice to join freshmen and teachers from all the schools were able to sign up for certification as well all right wonderful thank you so much for those updates let me go around um to see if there's any comments or questions from the school committee uh Mary I'll start with you yeah thank you Emily again um one question what is the schoolwide reward so for since tomorrow is a half day we've decided to cut the last two blocks into a reward since all the students have been super positive we've seen great results with the phone ban and what we're planning on doing is we want to send everyone to the gym for a little you know social time and after that everyone will have about an hour give or take to do one of the choices we've sent out Google form for everyone to make a choice on what they do some of them are watching movies some of them are making collages there's quiet reading there's making a banner all great choices and very festive for the Halloween season too great excellent who um actually coordinated it sounds like you might have been involved oh no I wasn't involved but I did hear a lot about it but um it was mainly the teachers I heard that it was kind of a thing where a lot of teachers came together and voted positively towards it I don't know all the details but it was unanimous excellent enjoy it thank you thank you wonderful um marrow I don't have anything other than that sounds really cool tomorrow and I hope you have you all have a great time thank you Alexis I don't have any questions but it sounds like you're going to be having more fun than I will be at that point in time so enjoy Hillary um I was just do you know when the term ends um I think it ends next week but I know that all teachers are asking students to have any to check their grades and if they have any comments about them or questions they're asking for them to all be submitted by Friday so everything can be worked out oh awesome enjoy the reward tomorrow that's awesome I love that you're you guys are doing that wonderful um I actually don't have any additional questions or followup I except for just to you know keep us updated on I know football seasons we're gonna kind of into the well the some of the seasons are football sporting events are ending and we're heading into um you know I guess there's a lot of outdoor activity but it's going to be sunsetting soon after football but I'm just curious on how the the banter and the cheering and how that will either subside a little bit with the concerns about screaming or participation or if that is something that you think is out of I guess I'm trying to is it out of proportion to what we normally experience or do we feel like it's kind of usual for this time of year well I will say I think it's been we've seen a really positive like increase in like more positive comments than negative comments the jering was a huge issue and it went away really quickly okay all right so it seems like maybe it's not anything that's and I maybe would ask you know Liz I don't know if she's able to share um as well if you're noticing that the outdoor activities is it it was truly a tremendous turnaround okay great we had lots of conversations as we had told you we would yes and the students were super responsive however the way it sounds it it sounds like they're saying something bad sometimes when all they're saying is we love you Dylan or they you know they use those screaming voices and I think people are responding to that because we're so organized and there's so many of the kids and they're having such a good time with so much energy but we are re really listening to what they're saying and last week there was nothing inappropriate okay so I I'm really excited that the it sounds like the the feedback has been receptive and well received and it hasn't really hampered the ability to kind of be outdoors and celbrate so that's great that's what I was kind of wondering is it do we feel like things are kind of taking a turn for the better and it sounds that's the case which is which is wonderful so thank you so much and thanks everyone for working hard to kind of keep mayard um in a positive light within our community and across the state as well when people are coming here to um to play I think that's it um as always Emily you're welcome to to to stay to hear any other parts of our um the school committee meeting so that's up to you I'll just um feel free okay all right um Brian the superintendent report yeah hi welcome nice to see everybody tonight um the green meow building project is probably on everybody's agenda since we have meetings um at least once a week if not more times per week it's really going well um for the most part they they're doing the blasting they are breaking up giant rocks they are if you haven't been it's worth just walking up and taking a look behind the current Green Meadow just to see all the work that they've done it's relative it's pretty incredible I mean it's a typical building project it's going to last through 2027 um but every time there's an issue I'm happy to say that kers and mvg have been very responsive um as you can see they have they've changed the construction access road so it actually um is behind Crowfield if you will in between Green Meadow and Crowfield um so that alleviates some of the stress that was in the crow Park parking lot right there um so that was a positive step and then really it's just continuing on track um more lots of meetings about what kind of software what kind of um things like that you know safety you got an update technology we've met on recently Tony's been involved in some of the like the fob system or a key system and things like that so it's really going well we you guys did a good job in hiring good companies um very professional very consistent um the high school we've had some early release days as you saw um there's work going on in grades 9 to 11 using nwaa and the map growth data um for us it's great it's new it's not actually new it's new to us um and not every District uses it quite frankly um I think more and more districts are using it and it's it's normed it's really interesting to see how it correlates to mcast and it helps us really measure our students growth um so there'll be more on that this year um Fowler um also has been working on data and evaluations um and student support plans um and also the new Zella in terms of curriculum just really trying different strategies and different platforms to meet all students needs um which is the challenge as you know our population is pretty widespread um and really they've been work everybody has but working hard to meet everybody's needs and you can see Green Meadow um just a quick update that I provided on literacy instruction and we'll have Karen out to a meeting um in the near future to really and and maybe some of the staff as well but to really go over a little more in depth what's going on but you can see it's really really focusing and making sure that we have good quality tier one instruction and depending on the grade it's phonics to reading or it's if it's CK and Caminos in teaching tier one foundational skills and knowledge um working with the coaches supporting students um so really the one part that we are talking about that we have improving our tier one and maintaining that where it's quality um and then tier three which is sort of the pullout special ed we really have that the pr that is most challenging right now is really that tier two and having the resources to meet those needs because potentially that's what keeps a student who is struggling who isn't necessarily on an IEP by any means but they're struggling to get some additional support than typical I.E tier two but then if that works well then that just moves them back into tier one the regular classroom and they get the services there and they're moving ahead and making progress um and that's an ongoing educational component that every school system works with to have quality tier one tier 2 and tier three instruction and it really just depends on the student and the day um so that's an overlap there and be more on that as the year goes on um I suppose the other thing I should say I could say it's not in here but it's because I put this out last week but I've done two-thirds of my stay interviews so I've met with yes um a variety of staff so staff is really um so it's open to everybody like s a secretary custodians you name it it tends to be teachers and pair of professionals um but I've met with about 20 or so high school staff members and about a dozen or so Fowler staff members and next week I'll go to Green Meadow and meet with roughly 20 or so Green Meadow staff members um and then um the next step is the conversations based on those what are the trends what are the what what what am I hearing what am I learning um so I'll be able to update you on that in the near future but it's it is a uh it's a good experience it's a lot of time it's probably 40 hours of time but uh it's one way so it's funny I think I learned this today like I should have known this but when we say we have like an open door policy right that's a pretty common phrase in education um so I could say that and my door is physically open but to get to my door you need to get through a lock door that Colleen has to buzz you in and then you and then you need to get through you need to get past Colleen or Rhonda depending who's there so it's and then you can get to my open door right so there are a lot of gates just built into systems right it's not easy even if you're like a principal you have to get through the secretary to get to the principal so it's nice to be able to set up a system where people who want to talk can just set up a you know they can sign up for a moment come in for 20 minutes and have that conversation I I get a lot of good feedback on that process I think that feels good to them feels good to me um they're heard I learned Le and then we'll take it the next step from there so just that's an update thank you so much and I'm so glad you actually mentioned about this because I know that was it's a really big undertaking and um the last time because you do this like every two years for my recalling right that this is trying to because it's a big undertaking where're GA gathering the data and then kind of formulating some so last time I did it in March to your point so then by the time I gathered the data and then did a report out it was really the end of the year so then we used last year to implement those changes yes this year I said ah well if I do it earlier I could do it now I can report out in November I could conceivably do it annually a shift of the time just have to do it earlier yeah yeah yeah no I I I thought it was a great idea when you started it I appreciated the the way that you synthesized all of the feedback so it wasn't as if staff can come talk to you and then like okay then then you actually had this really comprehensive followup with these are the themes or takeaways that I've heard from meeting with everyone so it almost I was like letting everyone know how extensive the broad range of feedback was and so that's just my um appreciation as opposed to the exit interviews I think this is really where you get more participation um I feel and maybe more value in the feedback as well so thank you um I did want to just say um the literacy pieces of your um just for the school committee I know we're going to be talking about Brian's goals later so I would say maybe we would want to reserve if any questions about that we might want to just going to hold off because I think there's going to be some overlap of you know like what you're providing and just some conversation pieces if that's okay with everyone um okay great and then we can talk about like planning for as well for future stuff but um that's that's what I have Maro I'll give it to you um my only real question is about your stay interviews um you said that you you so you actually go to each school and where where do you set up y so at the high school I set up in uh I'll describe it because I don't think a202 will tell you anything um it's on the second floor it is if you go in the entrance by the gymnasium and you go up the stairs that's where um the guidance counselors the guidance and Oasis so there's a room in the corner next to uh Dana that that's got different uses but they reserve it for me for the couple hours a day that I ask for it and then at Fowler it's in my office um because they don't have necessarily have a lot of extra room and at Green Meadow um I'll let you know when hearen tells me which space she's giving me great thank you I'm super excited that you're doing this again um I think it's really awesome and a great way for you to to Really um get to know the the staff um great so and even the new the new staff as well like sets a really great tone for um so yeah very much time we spent uh Mary yeah no thank you um so first with Green Meadow so a couple weeks ago the Ed Foundation we we had the coffee truck set up so I took advantage of walking when we were at Green menow to walk all the way around the building oh good everybody should do it it is quite impressive it really it's it's very very cool and and the new layout to get them into the back there yeah um that was brilliant CU I don't know why we didn't do that at the beginning but it it's really that was a really really positive change so um I might go tomorrow yeah you really should it it takes you five minutes and you can walk all the way around it there is you know um so you you can definitely do the walkway because I wasn't positive of that but you can so I would strongly recommend it um and as far as the stay interviews go I am also thrilled that you're doing this my my first question is did you get a lot of repeat business a lot of people that had done it the first time that that felt comfortable enough to come back or do you find yourself getting new a lot of new people um both so they're definitely repeats people that I talk to the first time and and absolutely new people great excellent so obviously the the repeats felt comfortable that you know that they could talk to you because you know you could be intimidate you not you personally but the position never a friendly superintendent it's you Brian so just the idea the idea compliment it's a huge compliment but um and um when so when changes were when any changes were made and I kind of forget about this piece did did you report back to the staff to say you know these are the things that came up and these are the changes we being I know we talked about it but I didn't know you went back yeah so I sent a memo to the staff like for example one of them had to do with communication and that may have been a district one so I sort of do district and then per building um so I'll talk about my like the district one because that's me right um so we talked about communication so then like one of the things that I would do is make sure that I'm sending a weekly um s'mores out to the community which also goes to all the staff um also my memo my weekly Thursday memo to you also goes to the entire leadership team so there good that they saw they saw that it was worth um you know worth yeah like I could ident they identified communication and then I said okay how can I do that differently I thought it was going okay but it it wasn't it needs to be better it needs to be different so then that was the ACT action plan and then that seems to have uh improved that because that hasn't come up this year Perfect all right thank you very much that's it it's everything I've got Mara can you hold off until I go back oh I guess um Alexis nope I don't have any questions at the moment okay all right uh Hillary oh she might be I think she's muted hello oh she got muted again okay so we're she can unmute herself she's cooh okay is Hillary um hi s my internet is being really cranky okay did you have any questions um no question I just wanted to comment on the St interviews because um I had after you had done last time I brought it up at my work and talked about how fabulous it sounded and every single person said they would never in a million years to participate and they wouldn't feel comfortable and that made me so shocked at and impressed by the environment You' created with the staff that they do feel comfortable um and you know we have a running list at my work to give to the next person who quits to Shar in her exent interview and it's great that you can get that feedback now um but I I mostly just thought it was like a really great reflection on how comfortable the environment is that you've created thank you we work at it I work at it everybody works at it you're successful sorry Hillary did you have something oh oh okay all right sorry sorry if I missed it Hillary I didn't mean to cut you off marrow um yeah I I ended up having I forgot that I had a question about the Green Meadow um have they I don't know we're in the process the whole thing of like even just like the design of like the outside like what it's going to look like colors or whatever whether or not that has already been decided or when that is going to be decided so those conversations have definitely started I don't think anything said in stone yet um but they've flushed out a couple of different versions of colors of brick and whatnot I'll check with Phil and Chris tomorrow on timeline and figure out where we are exactly in that process and forward and share that with you all okay so who who I'm assuming that the um the Green Meadow building committee or the final say on what it looks like yeah they would be the I think they're the voting body okay yeah do we get to see the options absolutely I mean they're very similar but I'll have Phil send them over in a format that I can share them because he normally screen share screen yeah screen shares um I have to get him to send it in a way that we can all open it easily great thank you no problem um and just following up on on two things about the green meta one is um I think we will need just to kind of put a pencil in a followup executive session right from our conversations before um that we had recently so Brian I I think there was some questions the school committee had and there was some follow-up needed so maybe um just coordinate on when we might be able to schedule that before final decisions are made around those discussions um that would be un safety right yes they talking yes exactly exactly um there was a lot of those were the safety aspects and then um and then the other part to as you're following up with Phil about the you know the design specs and what it'd be great if we can get some rendering um maybe like by January yes exactly um just because also that's when the town gets hit with their tax bill or part of it so it would be nice to show um like hey this is what you're we are getting you know so kind of like remind of the the positive of what that investment is that they're G to start feeling in their January part of it in their January tax bill um so that would be helpful just to kind of okay think about that we can maybe you know so if that's possible I don't know if it'll get to a place where that's that ready but um just thought a thought process okay great thank you so much as a followup it' be kind of cool if and I'm not sure where we could display this but now that we've got um banners you know we had the the um Alumni field one maybe we replace one near Green metal with a picture of a rendering of it at some point that would be kind of fun yeah like coming yeah 2028 or whatever it be very fun for people to actually see it yeah yeah because people yeah I think it would be you don't have to go to a website just something that's just there to and know there's yeah right by cow park there there's that fence area that it could actually be hung against like that idea Mary okay all right um Alexis did I H you for yeah I did okay you did sure okay wonderful everybody kind of moved around on my screen and it it disorients me a little bit like did I get you did I not okay all right so um now we are oh hold on just lost my Quebec trip agenda yes here we go uh the Quebec trip and is this uh so uh Mr Trudeau this is I'm guessing you yes it is all right welcome thank you thanks for having me good evening so I'm gonna share my screen here all right seems to be working can everyone see that blue screen there yes okay great well thanks for having me I'm here to propose a field trip to Quebec City all right and I teach French at mayard high school and Spanish sometimes uh but mostly French and I'm going to tell you the details of the trip and then if you have any questions after I'll be happy to answer those so the proposed dates are there it's uh a Friday to Monday trip it's a 4-day trip so uh that's not during February vacation or anything but it's before that so students would miss Friday and Monday of classes uh here's some key information about it there's the dates again uh the proposed dates are during the winter carnival celebration which is really a fun celebration in Quebec City they actually they you know if any place knows how to do winter and celebrate it it's Quebec and it's really a fun time uh so that's the opening weekend uh of that Winter Carnival uh we I'll talk more about the activities uh coming up uh more key information the cost approximately that that's a big number $1,329 per student but it includ includes almost everything uh so it includes Transportation lodging all the activities two meals per day and usually one of those meals is like buffet or like all you can eat style so they could if they didn't want to spend money on the you know their optional meal they could actually even have that you know just the two and they would be fine um also there's Insurance options available you know so if you know people feel like okay I might cancel or you know what I just want to be sure they they could purchase the insurance uh for it so uh that's the price all right uh documentation requirements so adults and anyone traveling by plane as you know going to Canada has to have a passport there there is one exception uh and it's any student group going by bus going by land over the Border they don't actually have to have a passport I mean if they have it it's great uh but they can use a birth certificate and a student ID uh but that's only with it's kind of like an exception actually for for this kind of trip which is good because um passports can be expensive and sometimes they take the long time to process them but uh they can use their birth certificate and a student ID so that's nice here's some photos from previous trips all right there's a photo of me and miss tiger Wald she's the other chapon um on that particular trip we went to a a wood carving Museum I don't think that's on the agenda for this coming one but that was kind of fun uh the photo on the right there you see it's a historical presentation and a reenactment actually of um the Battle of Quebec right when the when the French lost Quebec to the British and they give a really great presentation and it's interactive and and really the students love it that's one of the highlights uh you can see how cold it was there sometimes people ask is that Celsius or Fahrenheit well at that point it actually doesn't matter because they end up being about the same uh that was the day uh that we got there last last time uh and we felt like oh it's all right cuz it's sunny but then you step outside and you realize no it's it's extreme and um you have you know obviously we make sure that the students are prepared for that I even bring extra things extra scarves extra hand warmers everything because it is you know that's is an actual danger of this trip you can't have there's times when you can't have Exposed Skin you know because it is so cold but we're you know the Canadians obviously know how to deal with that um we're very aware of that the guides that they provide us with have consistently been phenomenal with this tour operator uh and that is one of like first in their mind is is everyone safe you know so they're very aware of that um as are we uh but generally it's a really great time aside from the cold I think actually the cold makes it more memorable because it's so cold it might actually be the coldest that these kids ever experience in their lives and it's like oh that's adding to this memory here and you can see in that photo on the right there that's the mascot of the festival there's people out and about and you know you see Canadians pulling their kids along with their sleds and they're just enjoying themselves and it's it's really great because they get to see a cultural difference you know here when it's that cold people just kind of stay inside and they're miserable but in Canada in Quebec at least you know people are still out and about and doing things and uh they get to experience that which is which is great uh there's a few other photos from some previous trips I'm going to show you also uh the itinerary that's not it this is it so this uh this lists basically everything and I'm not going to read through the whole document uh here but I think it's part of the record that you'll you'll see uh but the takeaway from this and this particular tour operator they think of everything uh all of these activities are really great for high school students it's geared toward French students um but actually the trip is open to any student now because uh we need 20 people and I have just about 20 so um but they they are great because they understand like what's appropriate for that level they understand you know what's appropriate linguistically culturally you know and just like what what makes sense or you know what's what's fun so there's many many different activities uh they even provide us with a hall monitor at the hotel which is great because then the chapons Miss styal and I can actually sleep turn the triip and we don't have to worry about you know kids running down the hall or whatever so uh they it's a really great organization it's a great trip and I fully endorse it and hope you do too do you have any questions uh well thank you very much I'm going to go around to all the the school committee members to see if anyone has any additional questions and then I think um at the end we'll we'll need be we'll be voting on this um as well sure correct okay um so uh Marl I'll start with you um I'm fully on board with this I think it's fantastic um my exchange student um two well a year and a half ago uh went and she had an absolutely fantastic time um and yes it was so so cold um that was during our really cold um time and so it was even colder there but she had a great time she definitely bundled up um I think one of the things got cancelled but maybe it got re um rescheduled or something um but yeah she had a great time so I'm fully on board with this so thank you oh Wonder Alexis I do have a couple of questions and it sounds like a ton of fun do you need other chaperon um I'd love to see the underground city um so my two questions are you said it's 20 students um to participate how are the students selected do they self- select or is it um do you just sort of put it out there for the French students who who possibly want to attend yeah um or a certain level of French um so that they can use their French skills while they're there yeah and then my other question has to do with financial support for students so sure um that is a big a large amount of money um and can be slightly off-putting um for some families who might want their children to attend but don't have the means to do it so I was wondering if there is funding in place to help support those students yes so the first question is uh originally it was just open to French students just French students but then I really didn't get 20 which we need 20 to run the trip yeah um so it is open to anyone actually now who wants to go it's geared toward French students because you know that's a big part of it is the linguistic aspect but it is open anyone just so that we can get um the 20 um as far as uh financial support uh there isn't funding in place per se but I've had conversations with students and a parent or two and you know parent would email me for example saying look I really want my son or daughter to go but dot dot dot and the answer is the answer that I give them is we will find a way right that we can do fundraising we can we can figure it out uh and and we will uh because there are some students who you know have gotten to you know a medium or almost advanced level in French and you know it maybe they're they can't afford it or or who knows what um but yeah if you know they are serious and want to go and you know feel like okay money might be a problem we can figure it out we can do fundraising um we can you know if even if and I'm not going to encourage this if if the price seems too high for everyone else I've already actually um kind of got them to decrease the price already a bit um they can take out certain activities but I wouldn't want to suggest that but the other thing is if we get more if we get 20 25 30 then the price does go down actually so so that's that's even better um so I just kind of I lead with the with the higher price because I've learned from experience and past you well this was probably six or more years ago where if you know you give the estimate thinking you're going to have a certain number of students and then the price goes up everybody hates that so uh I just lead with that price and that's probably the most that anyone would would pay for this okay yeah Ryan or Liz is there any money in the budget to help these students if need be there is a little bit in the budget this year okay that's good to know thank you don't get too excited I'm just kidding I I'm realistic meeting is recorded so remember that that's I said we have some I see wayne perked up and everything Wayne shaking his head Wayne you're shaking it the wrong way get back on track uh Mary yeah um can you just sort of break down um the different age brackets since you know you've opened it up to everybody um how many at each each one of the grade levels are going yeah it's uh it's pretty varied I'd say mostly right now it's like ninth and 10th heavy um my seniors which I really encourage them to go most of them went two years ago already so they they're also going to Disney and I think there's another there's a trip to Ireland so they're kind of maxed out I think with their travel budgets and plus they've done this trip them right exactly uh and they've done this trip already so that they don't necessarily want to uh which is too bad I'm like well it's a great time but I understand there's there's other trips and you know I get it so mostly nine 10 ninth and 10th all right and when is um when's the drop dead like when do you have to have the commitment of how many students sounds like they're pretty flexible I you know within a couple of weeks I've been in contact with with my representative and um they we've gone with them a few times now and they're very flexible with us actually so I would say within a few weeks we should be able to tell them a definite yes and actually I've already done I do like an interest slip that I give to the students and their parents it's not a permission slip or anything like that but at least I know that the parents have actually seen the amount in right and the itinerary and the dates so that they you know you know the students can be realistic about it because as we know sometimes students don't have a firm grasp on like money and how much things cost and things like that so especially if other people are paying for it right right I know and um how are you getting the word out James I mean any way I can yeah I was going to say' be great if Liz could put it in a some more now that you've opened it up to you know if you want to go that way yeah it it might be already I think I know she's included in other okay Communications and you know email announcements and things are all over the place so yeah excellent thank you no I'm very excited about I think it sounds phenomenal it's a great [Music] trip well thank you um I feel like oh Hillary can you is your audio working okay or your internet are you able to Hillary maybe not okay I'll Circle back um did I get everyone else tomorrow yes Alexis Mar did I go to you yes right okay and Mary um thank you I have three questions maybe for you if I could one uh first you indicated about the insurance being optional uh or options were available is that number the 1329 when is that does not include insurance right so so parents is kind of like on a case on an individual basis I'm guessing families can opt in but it's not like the trip itself so I guess my question is if um there's like a weather you know because it's winter New England and whatnot and it it's not you know the conditions are terrible um what what happens if we're you know just they not able to travel at that time is the trip refunded or is that really forego um the monies it do unless you have the insurance yeah you would you would lose it however I will say they make every every effort to have to to run it even if it's kind of modified or um like Miss Hogan was mentioning uh couple of years ago there was extreme cold one morning and they had to cancel an event in the morning but they actually just ended up doing it in the afternoon so we didn't really miss much and I mean that's a minor example another big example which was two times ago I think it was but it was four years ago um we went up and it was during a blizzard believe it or not and uh we knew about it I you know I was watching the forecast I was do before we leave and I had talked to the bus operator made sure he was all right with it and you know we made the decision to go and then it got particularly bad on the road up there I don't know if people remember this but uh this tour operator was was great and they knew about it too and they called we were in the in between the Border in Quebec City and the tour operator the representative called me and said look uh we know that it's the roads are really bad right now if you guys want to stay stop you can stay at this Hotel over here it wasn't in Quebec City it was still hours away but they knew that was the safest thing to do so we actually we did that and we didn't lose any money or anything like that they they coordinated it and it was fine actually we had a pretty memorable evening that night we went to a different restaurant and and we had a good time so in a nutshell uh they make every effort to hold to do the trip I I can't I mean I don't want to jinx anything but I don't imagine that that it would be cancelled outright like that that would be very rare I guess what I would want to make sure is that um I mean given the the season right so it's it's winter um and you know it's going forur the north um I would want that not to only rest on your shoulders where you feel like you know that's a lot for you to care like you're not you're the one if the decision maker about go not go if circumstances are are dire that you know that um what is that people are considering really not just the loss of of funds like it's really like you know p and if they have insurance so maybe that would be like the communication to families is like hey look you know safety obviously is going to be the Forefront of this is the risk if the trip is cancelled right you know so it is strongly suggested that you you get insurance um I don't know what that cost is but I just think that um I don't I wouldn't want I don't know if you're the only person who would be involved in that decision um to cancel or not I just you know want to make sure that that isn't something that solely falls on your shoulder and that's you know $1,500 is not an easy thing to swallow for a family but safety obviously is is what we I have heard of actually situations now that I'm thinking about it um this is like pandemic actually when it happened but what companies did then um was that they uh even for those people that didn't have insurance this is other districts other trips um when things were canceled for the pandemic they just held that money as a credit towards future trips so um I know that that's something that could be done okay yeah all right that that's that's that's helpful as well um and uh two other questions so one um I I heard that you were saying that you're looking outside of the French class to do that um I don't know looking at the requirement for the documentation so it says a birth certificate and for passport does that birth certificate have to mean a US birth certificate so if there are students who potentially are not native speakers but maybe they speak French like if they're you know Creole or something to that effect I know if that opportunity to go on that trip might be beneficial um if it would be open to them to make sure they wouldn't be included it's open to any anyone that can legally enter Canada and legally return to the United States so okay uh but the birth certificate like the exemption is for US citizens okay so if someone's a citizen of another country then yeah I I do need to know that and they have to have a passport yeah okay all right right so potentially if someone is you know from a country that speaks maybe French and they aren't in your French class per se but right they would yeah I run through that with every student that's interested and I make sure that we we have all the correct documentation before great thank you so much and um and then I think the last thing is really just about um you know um healthwise because I if I recall there's not like a nurse travel in this particular trip right so in the event someone Falls ill um what can you just remind the school committee what the protocol would be so if someone needs to come back home um yeah we could we could arrange that absolutely if if need be I mean God forbid that that's probably the worst case scenario but Canada has an excellent Health Care system and they might actually end up paying less in Canada than than than here I don't know I don't know that for a fact uh but um we do have two chaperon so you know theoretically and there's a guide provided by right the tour operator so theoretically if someone had to come back we could find a way to do that yeah well it was great it was great that to remind that you guys have you know chaperon in addition to you know you all going so in the event one of you has to come there's still people there to or the other may have there so great um I think that's um Hillary did I see oh nope she came and she went I thought I saw Hillary for a moment she said she keeps getting bumped out okay all right so if if I don't I don't have any other questions I don't know if anyone else does um okay um so I will go ahead and make a motion to approve the mayard high school trip to Quebec from February 7th to February 10th 2025 second okay any further discussion okay um roll call Alexis yes marrow yes Mary yes Natasha yes and then um Hillary is um got kicked out so she is um not on so Colleen can you just make a note like at 7:55 Hillary um um maybe needed to sign off I don't know if it's temporary but I'm assuming it might be and so she was not available for the vote all right motion oh here we oh well she missed it motion carries she's in the waiting room this is giving me the option to admit her I don't know if uh right here you go I don't know be careful I don't know you getm the wrong person and all we get Zoom bomb got went away yeah it went away hey Hillary um we we just voted um so hopefully um you're okay the trip but I I wanted to just give you a quick opportunity to um ask any questions before we moved on to the next agenda item I don't I like you need to be unmuted and Liz also has her hand up just so that you know that Liz yep oh good Liz I see you I will get you next hi sorry about that my internet just keeps shutting off um I totally love the trip um I did the same trip in high school and it was a lot of fun um I did think I could go with a sweatshirt and not a jacket that was wrong um but I'm really excited about the trip I do I am concerned about um I feel really strongly that schools should be access Public Schools should be accessible to every everybody and everybody should be able to be included and I know um parents have posted on Town Facebook pages and emailed me about their concerns that they can't afford it and that when they asked um about Financial Resources it didn't seem like there were any um is there now that it seems like there are is there a way to reach back out to parents or share that somehow so the parents who have been telling their kids they can't go um maybe could start having more discussions about it I mean that's a possibility I would have to know exactly like how much in order to give them that exact amount um but it is possible if and if I can get that amount then sure absolutely um maybe uh Brian I don't know if you and Wayne or can just circle back with if there's if there's what Mount funding that might be for financial support if there's so need or yeah I haven't heard that there's actually a need at this point yet so why don't you find out if there is and then I can Circle back with Wayne next week and we can um see what the what the actual need is and how we can possibly fund it right and Liz I I saw that you had your hand up earlier so I don't want to um I just wanted to say thank you very much this trip very much benefits our French student students and all students awesome you're welcome wonderful um great so thank you so much for everything uh have fun planning I hope everyone who wants to go is able to go and really finds the excitement in in planning and going towards imp packs apparently coats and lots of lots of layers uh there and again I would just want to emphasize just maybe me being the worry wart is just strongly encouraging they can to just you know I don't know how much the insurance is but that um you know that could be a thing and I don't want to jinx the trip either so not going wood but thank you so much you have a wonderful evening thank you thanks for having me thank you very much all right so now um grants to approve and Brian will this be you yeah I mean you guys yeah yeah you guys have read them all um they've been in the folder so there're really I can tell you I mean and you can see what they are there's the idea bun code 240 which ISL just to clarify right these are just the standard entitlement grants that we're talking about no that some of them are some of them aren't so like that one is in entitlement Early Childhood sped also also fund code 262 uh but then these are ones that we the next three are ones we've applied for the Innovation career pathway implementation fund code 419 and Innovation career pathway planning Grant fund code 436 and then the Middle School partnership Grant which we've done in the past the myap um fund code 424 um and you can see the dollar amounts on there and how the money is going to be spent um okay um just from a housekeeping perspective just as I'm for the warrant I mean for motion are these all going to be go to instruction cost center yes okay that's what I wanted to clarify so it would be I think that's what most of these end up going to but I didn't want to assume so when we go through and approve an ex an allocate or accept an allocate um well except for the first one to be honest because that one has contracted services and a of District tuition costs so I don't okay Wayne do you have any particular suggestions on those where cost centers they would go to allocated Grant to cost centers like we do with operational budget yeah I normally would put these into the instructional um but Brian was mentioning about one has like wages or ones related to wages so is there a different cost center for that one but one could argue that those contractor services are going to support the instruction okay okay that makes sense so what you said I would do okay so so to keep it simple just we'll do the instruction um got it all right um let me just go around to all the school members to see if anyone has any questions or comments um marrow I do not but I'm super excited about the the money that we're getting for these thank you for whomever and know it's definitely a team effort depending on which Grant you're looking at but to your point and I'm glad you mentioned that the high school should get a lot of credit for the care Innovation career Pathways grants and high school and follower for the Middle School partnership Grant um follow on that and Heather um in terms of special education and director student services for idea and early childhood sped so it's definitely a team effort and then on the back end I mean there's the business office and everybody working to really track the grants to make sure that we're using them appropriately And Timely good point great okay um Mary yeah just for clarification Brian so the the one for the implementation is for the computer science and the one for planning yes is for Deca is for the business pathway correct okay yes thank you and I will say for the implementation the computer science Market is very excited Mr phop I should say very excited about that yes um Hillary did I lose her yeah oh okay all right um I lost her uh Alexis I don't have any questions okay um just to reiterate um a cudos for the work in these competitive grants the ones that are not um I know there's a lot of work and then tracking and I'm guessing this is kind of what you mentioned the high school with the pathways put a you know Carri a significant effort in putting application does these are ones also that Charles kind of tracks during the year this kind of fall in that Collective Grant uh group that you guys meet regularly and Charles Chuck Wayne wonderful and I will say it's been great it's been great to see um how little we ever really have to return I know that the numbers I see like the um you know the department or Massachusetts Department of Revenue I I think the other day was like 40 bucks I was like you know or whatever it's really small dollars that we are not spending when we're trying to to do this so thank you for really maximizing as much as we can to to spend um to spend as much so we're not having to return what we any unspent monies um so just to clarify on the cost center the one that is cost center to uh 2000 and and it it is for sped director staff it instructional staff wages for principles teachers PD so it kind of does and has textbooks and instructional supplies so it is that all I think it might you know kind of all Encompass um that particular one so I think that's the one we're going to be we're saying is the right one to use let me go back to the summary page um so I will make a motion that we accept and alligate um allocate um the idea grant for $365,000 to fund 240 The Early Education sped fund 262 for $ 8,132 the Innovative career Pathways implementation fund 419 for $75,000 and the Innovative career pathway planning Grant fund uh 436 for $155,000 and the Middle School partnership Grant fund uh code 424 for $24,000 and allocate all to cost center 2000 second um any further questions or discussion okay um Colleen if you could make note that Hillary is still so she will be absent for this vote um as well so Mary yes and I'm grateful for all the work that has gone into this as well as all the other grants we apply for yes yes for all the ones that we we get there's like 10 behind the scenes that are not granted which still require a lot of work so thank you very much uh Alexis yes marrow yes um and Hillary still not back so Natasha yes so the motion carries thank you very very much on that um and then we are now moving on uh oops to the update for the bleacher project update um so I I mentioned to Brian I think we're just going to be kind of keeping this on the agenda for a little bit because there's you know now that things are needing to take a pivot um there just might be some brief updates at each meeting uh coming forward not necessarily decision-making but just to keep everyone a breast of of everything so I know that Brian had shared today um some information that we'll put on the school committee agenda next time about different options for the school committee to consider so about um different scenarios so Brian thank you for you and Mike and the team really to I know this was a really hard pivot for everybody to to consider and and Liz as well um you know but kind of realizing um now we got to move away you know start planning a life without bleachers for right now so we will um I think the next steps will be we will um take this up at our next meeting which will be on the 7th it'll be remote also um because Colleen will be away and then the meeting after that will be in or will be hybrid so we'll do the 21st will be um in person or hybrid whoever can make that but we'll vote on what the school committee option we would like to pursue and then we will use that to inform our peer um Boards of what path we're you know so the quad board meeting or whatever like this is what we're this is what the school We've Come Together on we're obviously going to need um you know funding for some of this right this is not including like um you know where how to how to cost this out um Mary and I attended and and Wayne and Brian last night the town budget subcommittee meeting and we discussed looking at um Greg is going to go back and look at the original lines that were allocated for rental for free cash and we believe that there was it may have been vague enough where might be able to utilize some of those funds whatever is remaining since we're not going to be renting to um put towards demo so that's potentially one funding source uh we also will be talking about it at the quad board meeting because this will be a town decision on what to do it might be that we need to go to fincom um to look for um a funding source there I think the other part too is we may need to put it out at R we don't know even I think the last thing we've gotten information is the $50,000 I don't know if that was kind of a you know back of the napkin kind of you know making some calls I haven't seen an estimate that way so Greg was going to circle back to Justin to see if there was actually um some estimates that are are ground in in solid numbers that we can base it on um before we we are proceeding so that's I think really it at this point for the bleachers um Mary I don't know if you had any other questions or thoughts or something to share um in addition so really just kind of putting a a finer point on it after football season um this will be there there will be no more rentals we basically brought that up last night at the budget subcommittee meeting too especially if we're going to be looking at a potential override operating override in the spring we can't justify spending money on the bleachers anymore so yeah so I think this is obviously we'll have more and and when there's more momentum with other projects one thing that I thought was because it came up during our conversations or the community members brought it up when they were advocating you know maybe not against the bleachers but maybe um prioritizing other needs in the town one of the things that was important I think that I only got clarity about last night was the water and sewer infrastructure so I think mayard we know that there's just a significant need of work that needs to be done but um my understanding was that maybe we need to we needed more money to do what was being done based on what we heard last night is they've built in the needs into the rates that are going to be increased like there's not from what I heard last night that there there wasn't going to be this larger Capital like request or or whatever for for water and sewers so I I think that was helpful for me context because it wasn't like the money that was um this project wasn't going to take the money that was going to be used for you know Water and Sewer infrastructure that is already been kind of like earmarked or out you know for what very designated source for the people who are your water which you pay every month so it's not um it wasn't like an if or or that's happening anyway and I just thought that was helpful because it didn't sound like when people were commenting at town meeting they're like we need to spend all this money like where we you know the $3 million can be towards that actually it's not it would never be part part of that because that's coming out of the Enterprise funds for um and I I just wish there was some clarity on that beforehand because um you know we followed these projects so much and I and I don't feel like that was really known to the public so we did ask you know since there's so many different projects that needs to be one of them that they educate the community a little bit more about so people aren't in this fear of it's an unfunded effort for our water and SE it actually has already been you know monies are just they're raising the rates every year like they normally do but it's already a plan and motion to fund the water efforts um but for this for the project it wouldn't impact the bleachers in any way like it wouldn't be a project that would be done done instead of or you know that kind of thing which I think would would be was helpful to know I had not heard that you go sorry Mara I had not heard that so I'm you know that's great I'm glad to hear that but yeah I think that we definitely they definitely need to let you know the rest of the community know that that is already and I and I kind of feel like that was something that should have been brought up because that was you know the water sewer was B brought up at the town meeting but then nobody addressed that that doesn't seem right well that's why I was confused when I was because last night I was saying you know we're talking about all our projects and you know planning for Quad board meeting and um and I was like the we were talking about like the water wasn't even on like they had bleacher and they had Senior Center but the water and SE was and I was like you know everyone's expecting like there's this big decisions that be made and and Greg was like well that there's the enter PR funds and that's being paid I was like so they're not going to need to be and he was he was like No And I had Mary I was like I asked very clear I was like so we're not going to be needing to do this large Capital override for anything water related he's like no they have the monies what we'll be funded from um you know whatever Millions they've gotten already um I did ask that they put together maybe a couple of slides for us at our quad board because I think exactly to that point maybe I made some assumptions but probably because it's such dense material they need to kind of dwindle it down so the LA average you know Joe CU public can understand what is happening with their money um and that there's not going to be this huge maybe the rates will increase you know I'm guessing but I don't know exponentially where it would be a project that would be up for an override kind of vote which is what I was maybe thinking that it would be like a it was in competition with other capital projects that way you know I was expecting that too me too why they hadn't actually been talking about like when is that going to happen so yeah yeah so we'll see I don't know that's what I that's what I thought the takeaway was Mary please correct me if you heard anything different you did okay yeah and the other piece that I just heard this week from somebody from capsom is that um the town just received five a $500,000 grant for sewer for our sewer in infrastructure I was kind of surprised that that didn't come up last night it just doesn't seem like you that's pretty substantial so which is great I mean honestly anything that decreases the rates that you know um so anyway but for for bleachers I think this is helpful for us when when we hear people commenting about all the priorities in the town I think it just in informs us to really say well the water sewer is actually already being funded so it's really not um a project in competition with like needing funds not already needing a funding source it has a dedicated funding source that's already been planned and and it will be phased in over time um so that's really all that I I had about the bleacher update I think um the next decisions will be you know the potential around what we want to decide of the scenarios um and what impact that will be um Greg did mention last night that um any additional costs we would have to build into our budget so if we're looking to do right alss for anything he said that would be more of an operational budget could be more long-term and which to which we said well we don't have the money for that so um you know we're not going to be so I don't know like wabm those kind of questions we may need to think about if it's programmatic and um that kind of stuff so Brian I don't know if you had any other anything to add about the bleacher conversations oh that summarizes it well okay all right and Liz I know this you know obviously impacts the high school for um for graduations and I just uh I don't know if the students have had they this conversation has it come up yet with the students or um yes Mr Ria came and met with the students the day after the vote and the feeling is very very strong among students that um we should move Heaven and Earth to have graduation outside and um you know the reality is that may not be fiscally possible or responsible but that's hard to understand when you're 17 or 18 years old I know I know it is it is hard I mean believe me I it is hard um if if at all helpful I mean when it if it's up for conversation um cuz I don't you know really think that you and you know Mike need to carry the the weight of the decision on your shoulders let us know how like at a sack meeting you know a school Committee Member can be there to kind of you know support you know understand some of the maybe after we make a vote um that might be something we we can think about um I think they would welcome that okay yeah it's I think we're all very disappointed at this direction that and you know I think ultimately the community needs to um is really the ones who need to Advocate more and show up for so when it when there is you know it's we can only do so much on our own so it definitely is going to be more Community act um Community work that's going to have to drive this momentum so the voice of the community really has to be the on who push this forward further so get those parents out there um writing some letters I don't have anything else about bleacher updates or bleacher project um so I think we'll move on then if that's okay everyone uh did Hillary wait did I see Hillary oh yeah Hillary did you have anything about I don't I honestly don't know what um I'm okay I heard most of this but um oh you did okay good CU I I actually I didn't see when you H back so um all right thank you yeah yep no worries okay so then we we go ahead and and and move on to the um fy2 24 yearend financial report and I will turn it over to Wayne and Wayne I think um yeah please highlight you know not line by line everyone has familiarity with the report so I think if um I would take that approach assume everyone has read it um and just highlight the things that you think are the really most important to emphasize well I think the most important thing is we finish that budget no I mean Grant I mean if uh you you're sitting where Brian or I sit and you hear other districts uh that's not necessarily the case um and also uh it falls a little bit outside the window of this report report but the fact that we closed out Esser without that financial cliff that you hear uh in so many districts uh that was the largest grant that this district has ever uh received uh it was uh accepted it was utilized I think it provided a lot of advantages to The District in in terms of its objective which was to try to um catch up those students that may have fallen behind as a result of the pandemic um we did that and um no financial cliff we are here in fy2 and we are not um hurting in terms of our instruction what we're providing to our students as a result of that Grant going away so I think a lot of credit goes to the grant team and the the teachers and the buildings the people in the buildings or you izing those funds and we used all of it um on time and um in a manner such that uh I think we returned little if any money at all so um that was no small fee um I think that um you know again all of you had an opportunity to read the report I'll just say that um if you remember when we began the year here you know again um we were authorized by you to spend more than what the town um was going to fund and we were able to um do that by you know supplementing with our revolving accounts and and and utilizing grants to the best of our ability and so that there was no reduction in force like some districts have had to go through there was no uction and instruction and I'm not an educator maybe Brian or I guess bu has dropped off I think the instruction in mayard is uh some of the best it's it's been um people work very hard to make make sure that's the case um and it's just my job to try and to make sure that that they have the finances that they need to be able to do that and so um that's what I consider my objective this um I just wanted to point out a couple of graphs I put in there uh one is about food service you noticed how there's a significant increase in the numbers of meals uh that has been uh served in the district and I don't know um you know would you have thought if I had asked you the question that we have served 180,000 meals in this District wow wow I mean you serve like you know two meals a day three schools so yeah I mean it's a lot when you think per person and multiple and then also some of them get two meals but that's a lot and for the most part you know this goes off without a hitch our food service people are very good at uh taking care of the students uh making sure they get a good wholesome meal um I know uh Alexis you knew everybody else knows but our food service program gets no funds from the operating budget in order to operate the only way we're able to operate is the um the reimbursements we get from the numbers of reimbursable meals that we serve and the key word here is reimbursable there has to be certain components in the meal in order to make it reimbursable if it doesn't have it we don't get paid for it um and so you know so far we have been able to successfully fund um the operation of the Food Service program and have not run a deficit uh again in many other districts that I talk to my colleagues that is a big problem um so the other thing in the in the in the charts is you know know the meal growth percent year over-year breakfast is gone up over 24% lunch is gone up over 6% um I don't have to tell you you've heard the same thing I have that kids learn better if they're not hungry um so from that standpoint I think we are um doing a good job in terms of that um and that's you know again finishing at budget in this year where we uh had to make up substantial funding shortfall between what we were authorizing that we did increasing you know uh you know feeding our students and doing it in an efficient way and uh closing out Esser without any Financial or negative Financial impact to the district I would have to say are kind of highlight and I I open it up to any of your questions that you may have um I I'll have I'll start first and then uh I'll go around um the thank you very much I know this is a huge this is one of the the biggest reports that we get for uh from you because it's kind of giving a the end of the year plus you're also doing the end of the year closing at the same time um and really gives us a really good overview of of how the year went fiscally um and how close on target we were um with doing that so tremendous tremendous thanks to you and your team um for all the work to get us um where we are to um you know not be um in the red and really still being able to um maximize every dollar we can and in service of our our students in our community um a few things I just wanted to ask about the um the circuit breaker uh numbers I I appreciate the diligence and making sure that that two-year look back is really kind of systematic and embedded Now is really part of your um your process the one thing that I uh see as a really Stark concern is that the reimbursement rate for has gone down um from what I am I if I'm reading this for so the reimbursement for for what we got for for 24 is is decreasing and so we're getting less from that is that potentially a reduction because I know certain automated enrollments were happening so could this be a result of that I remember there was some some things where there's students who were certain needs were automatically ened enrolled in programs like from covid um and the pandemic and then that some of those automated enrollments stopped um I don't know if that there's a correlation there that this might be the result where we're seeing less claims and stuff because of some of those things that could that potentially be it it it could but when I spoke to uh Rhonda and Heather as you know circuit breaker is always a year behind right so um the the the reimbursement that we're getting for FY 25 is from FY 24 right well when in talking to the special education department what I found out is there was a student who was in a residential program that was costing over 220 $230,000 a year that aged out in 23 so his money or her I don't know his or her money would have been in 20 four reimbursement that I got but since that person was not on the roles in 24 it would not show up in the 25 reimbursement so therefore it would negatively impact the reimbursing you get the 25 which would make it lower so do they have to be just following that thought is it an age restriction as well as far as when you say age out so I just know that like students can be on an IEP they could be in there to their 20 you know 21 potentially and um because there's that transition period sometimes that they might be deemed eligible but are you saying that the Medicaid reimbursement is really only up until like up until 18 so really is that the is that the cut off or eligibility for the the student reimbursement circuit breaker the circuit breaker sorry the circuit breaker re re reimbursement is only about so we would be potentially expending on 18 to 21 year olds but were those are not deemed eligible for reimbursement for through circuit breaker ask the spreed department what what that age was when they said the person aged out I didn't ask them whether that was 18 or 21 it would be good to get that Clarity for um us when because we're going to be meeting with Kate and Jamie so if there is I mean um oh Colleen I see her maybe she has some the age is 22 once a student reaches the age of 22 the district is no longer responsible for education so this particular student became was in a resal 22 so once he became 22 paying tuition okay so once they became 22 even though they were still in a a facility oh okay well that's still still kind of it seems I think it's a point worth raising if they're still in the care of Education um but that's thank you for clarifying thatth I'm confused about what what part what you just said about the so the the circuit breaker with the eligible expenses that we can get reimbursed for are only up until they're 21 22 um 22 they know 22 is when they age out yeah like up through up until they turn 22 right up until they 22 right so the there was a particular student who was still in a in a you know I guess getting support and turned 22 and so therefore the expenses associated with that student were no longer we're not eligible for reimbursement but we aren't paying those expenses anymore exactly so like we shouldn't be getting re like if we're not the ones paying it we can't get reimbursement right right right okay so I I don't Department of Mental Health or DDS would be paying for it correct so then then what is the drop in that's what I I was kind of trying to understand then so the drop in what we're seeing for reimb get reimbursed for that per that person oh so we don't have the expense for it either right right okay thank you so it's I just needed somebody to connect the dots for me there thank you there was no expense um for us that we're incurring thank you very much ah it's a long day okay glad everyone got that except for me um and then I had one other question for you Wayne about um school choice the lunch um where did I note that oh the re the the accounts that we were talking about um the foreign exchange revolving account um I just wanted to get clarification on this one because I believe this is the one where I believe could be used for some of those um you know thinking about what we had earlier so if there's kids we hosting but is it expenses PID generally related to supporting exchange activities pay for school related fees and exchange students um would this also potentially support when there's when students are going abroad okay I thought okay though is there a certain amount from this fund that we budget like we're going to expense up to this percentage you know every year or something um like okay that would that's what I'm wondering is that because we hear some of these programs and I didn't know if they I'm sorry what were you saying no I was going to say you don't budget out of revolving accounts revolving accounts are there uh in this case for expenses as they arise um that may not be covered or that are more appropriate for this account to cover expenses as they arise so um historically you don't kind of budget for them you spend as needed well when I say budget I mean um you spend as needed but then you would cap it at a certain amount right because the whole idea is that the fund would be you'd want the fund to be sustained as much as you can to not you expense it in a certain like like our other accounts you know you need to like the school choice you're bringing in less than you know you don't want that reverse where you're spending more than you're bringing in right so I guess in in keeping them in a an amount that's healthy and that's sustainable for a certain amount of period I would say is it beneficial to say okay we're going to you know base on the trend of what we're getting in to build These funds on an annual basis like to keep them a little bit you know healthy um that we if we get in a certain amount then this means we would you know we would want to expense up to this amount I don't know I just wanted to better understand it might help for planning for financial aid or the the conversations that come up with um you know trips or opportunities for kids that are looking to go abroad but I don't know what we bring in the demand has not been enough uh that I have seen to to threaten the balances where I would have to do something okay all right so almost for the exception versus uh regular budget item right as they come up say again mayor it's almost like um it's used as an exception not not a regular a regularity yeah yeah right um I will uh marrow um I don't I don't have anything that thank you very much Wayne was very comprehensive as usual Alexis I don't have anything every question I had was answered in the document great document yes Mary yeah thank you so much Wayne this is like there's just so much work that goes into it it's really greatly appreciated and it it's um it's a great tool for us to be able to utilize with the the other boards too and I had sent sent an email actually about um about that foreign exchange um account a little while ago so um about the previous conversation that we were having yeah yeah no I remember actually we've talked a little bit here and there about it but then hearing about the Quebec trip that also got me thinking about it again um and I just you know want to make sure I guess to you know Hillary's question earlier that um if there is an amount that either principles or whereare like this is you know that there we're not are telling someone no that there there's not understanding that there is a resource potentially for someone who's in need and I don't know what that need exactly is but I would rather it be known that there is an opportunity versus us saying no first and then um you know disappointment so however that needs to be communicated or understood or planned that's kind of what I was getting at Wayne is more a little bit that the awareness that there are opportunities if it's not in danger even better you know but just making sure that maybe the message with um the schools need to be Brian and the principles or the trips when they're planning trips is you know before they say no you know maybe check with um Wayne I think that's what I'm hearing yeah we'll clarify with admin I haven't I have not heard that anyone's asked and been denied and for this yeah so I don't know that that's actually happened yeah no I I well I I think I mean it definitely happened because they wrote to me and like told me about the conversation but it may have it it'd be nice if people actually reached out to the schools because we can't do anything if we don't know about it like literally I haven't heard of it and I don't I'm not saying it didn't happen but I'd be glad to try and find a resolution if I know about it right before okay it be help I think I think maybe what really needs to happen it's similar to you know the athletic fees that there needs to be a note on the stuff that came home yeah basically saying if you have financial hardship for this please let us know so we can work with you yeah agreed we simp exactly yeah the a parent had posted GoFundMe on a Town page and um talked about how sad her child was about not being able to go on this trip and so I reached out and asked if it was Maynard and she said yes and um I was like every every trip we've approved we've talked about having support to make it inclusive and um she said she didn't know about any support and so I suggested reaching out to the P teacher running it or to the principal and when she said she said that she wrote back and said she did and they said there's no support and so that's why I actually brought up to Natasha a couple weeks ago and was like can we look into this more um but it it may just be signals are getting crossed and people hear no and then just get sad and move on um well so the sto end of the story is yay there's opportunities right and so that is the Silver Lining I want to make sure is that there is opportunities and um and we just want to make sure that people understand that explore that first and that the teachers understand that there's resources they can you know maybe fall back on and ask about um before we go so thanks everyone it might be nice if that message can get disseminated in with regards to Applications we don't know about yet like you know we've talked about it for activities fees we've talked about it for trips like there may be things that come up that we don't know to talk about but just like in general if there's things that kids would be prevented from participating in because of funding like in some way bringing up so we can try to find a way well this one's this fund is particular for the for no definitely but just in general like yeah I don't know I think all good all good thoughts there um so our kids can benefit from the best opportunities possible um Hillary did you have any other questions or anything um just a quick one um mostly just because I come back to I love this this document that you create for us and I come back to it every time that I have questions about budget and so um for the the on page five with the preschool expenditures chart where it has the 25,000 for instructional supplies and then the like 3,000 for preschool expenses is the instructional supplies like what's what's the difference between those two and is the Green Meadow instructional supplies covering older grades than preschool from the or is that like can you tell me about those two bars the the instructional supplies and what the make the playground the preschool expenses like the 3,000 the 2980 the two preschool expenses the [Music] 2980 um I'd have to go back and look and see what I had that are in those those columns um because you know you kind of you kind of summarize them into groups and put them on there so that you otherwise your graph would be so um so I'd have to go back and look and see what's in there I don't the top of my head I don't remember exactly what's in there um I guess do do any of the preschool tuition go to cover supplies in older grades no okay no thank you uh Mary no I am good again it was greatly appreciated okay did I get everyone uh I think so right um Wayne I had one more question for you it was about the grants the sr3 grant this was the one I was trying to remember so [Music] um we looks like we overspent it how much do we overspend it by that we had to I'm guessing we had to absorb it elsewhere in the budget now what it is is the end date for the grant is after the end date of this report and so at the time I think I said this year that it was overspent and either I would ask Charles and Chuck to either cancel an encumbrance or we would transfer that expense to another account so the Esser went until September 30 this was June 30 right so as of that date it it was over which isn't a problem it just can't be over when the grant closes and that's what we did anything that got it we either they cancel the incumbrance which made the expense go away or it was transferred somewhere else but the grant close closed and it it was not over okay so at the time of the report thank you for clarifying so at the time of the report I did see that as the report is overspent but I wasn't sure I was trying to make sense of what I was under so really it was just that um by the time the year closed which was when the grant closes as September 30th then the encumbrances were cleared or whatever was so in that window between June and when the grant ended you were able to resolve what was already um kind ofar of report is overspent this is not an issue at this point it has incumbrances that can be cancelled SL reduced or some of its expenses can be transferred somewhere else we don't but you don't know how it was resolved I'm guessing incumbrances probably are the likely I mean I could go back and look you know okay nope that's that's fine um only other question so thank you very much thanks for the hard work and getting us um staying in the block all right we'll see you for another 10 more years is that all oh Colleen just a time check we're 20 minutes over thanks all right thank you all right so Wayne thank you very much for your information I appreciate it and um we are now going to move on to the superintendent goals so um I think to level set everyone's um understanding of where we were so Brian had sent his goals to us the school committee was able to meet um and we weren't able to meet until Monday so thank you Brian for your patience um and you know as we needed to coordinate our effort um we reviewed the goals I believe the themes of the goals from what we were able to review are are the same in in their um in their theme there was some clarification on um enhancing them to make them more smart I guess in the sense of what the school committee was hoping to see more measurable and outcome by um and then there was the addition of one goal regarding the vision of a a student which was really probably just I think closing the loop on the neas um information so I know that you just earlier um just a few hours ago were a was able to see the revised information um for the feedback after that was Consolidated and had a chance to kind of really get eyes on it um so I think that this I would look at this as is an opportunity to one let's maybe go one by one to see you know what your questions are for ones that you feel um are reasonable not reasonable you feel like they're unattainable like just to hear a little bit more your sense um and we we don't have to vote tonight um if you're not ready um we can schedule another meeting next week you know just short to just do the goals if there's some tweaking that needs to happen as well so I just want to kind of um put all that out there for everyone on the same page I think this is just you know kind of like this is what the school committee had feedback on this is what we were kind of proposing to tweak um and just to get your take on what those were so do we want to just maybe start just going with one and in sequential order is that okay Brian sure okay um I mean honestly I probably need some time to process through them I saw I only saw them about 20 minutes before this meeting that was the first time I've seen them okay um and and to your point I would say they do mirror in in theme the same goals that I had proposed um so I'd love a chance to process through them and maybe come back to you with some suggestions you know and I think these are helpful I mean one obvious thing that I will that that strikes me is that ensuring 100% of anything is sort of not attainable okay so let's I mean I look at that and right if we say 100% of students that means if I have one student out of 1,200 who doesn't do that you don't meet that goal that the 100% Mark doesn't always seem reasonable but I need to sort of process through and then come back to you with like what would that look like because in reality I would love it to be 100% I just don't know that that's ever a reasonable number so one of the things I know yeah no absolutely and I don't want these to feel like they're unattainable goals right um because we're not setting up for they need to be attainable I want you to feel like you know yeah if it's like 90% that you're not feeling like I didn't achieve my goal right that's not really they're not like gotcha goals um in in that sense but so I think maybe there's opportunities to think about wording like so we could maybe like Target and I think it was one of the ways that we you know considered that we could kind of soften so we would Target get you know now if it comes to lower than that great like I don't think anyone in the school committee is going to be upset um you know or is is intending to hold it against you if you you know if there's 95% right or you know I think it's more of the target of let's set it the bar high right and um and then work our butts off which I think everyone does anyway um agreed to do that so how yeah please process process through just come back with some wording I'm not opposed to anything I took a look at okay so one of the the top one um well just kind of go over high level then so you don't really need to like feel like you needed to you know make an assessment right now but just so that we're all together speaking about it uh the first goal as it um was proposed in a revised version was by June 2025 to increase the percentage of students meeting grade level standards in ela and math by 5% for all students including El and special education students and to ensure 100% of students demonstrate at least a Year's growth using Maps growth uh boy Moy I don't know can't remember what this was Data as well as any other relevant assessments metrics um and we have the benchmarks in there um the K through 8 literacy um analysis presentation by November 2024 to the school committee using quantitive data uh and then underneath another Benchmark conduct District school and grade level data meetings monthly to review Maps growth starting from September 2024 uh measurements would be this is where again that Target of 5% uh increase of grade level standards with the assessments and then also professional development provide professional development on ccla and Carnegie math implementation and data interpretation by February 2025 so that's how it was written and you know and proposed back um I think Brian what I and I'll kind of go around to the school committee um but just some of the takeaways from our conversation and our Workshop um was one I think there has been a lot of time for the like the ELA curriculum in particular has been out there the longest and so um if there is a need to Pivot in any way and and I go back to what you shared in your your um your superintendent demo about what the things that are be doing do we feel that the results of the curriculum from K through three or all the grades up are are putting or showing and demonstrating growth that we would based on the Investments that we've had in the curriculum um and if not which is possible where do we feel that we need to Pivot and do that is it more PD is it that maybe K through three needs a Core Curriculum right maybe they don't have one right now that's one that this is where Karen can come speak to that a little bit more when she talks about the data and how she's you know KN it so I think that's where we would want as a school committee to hear more about since the results are not showing the growth so far and we're in year three where at what point do we reassess and pivot and and how are we doing that so I think if you can think about that in the sense for your your goal um and that we would also want to see growth of course across the school like we know targeting those groups essentially absolutely but elevating growth across the board so however that language you feel might be more reasonable for you I think the school committee would be open to that but it would just be that theme of how do we say again it could be just Target you know 90% or whatever you think but I I think that's an open Conversation Piece I don't think anyone I don't think anyone in the school committee felt like they were stuck on that I don't want to speak for everyone but Mary I don't know if you had any other thoughts on that goal one if that was a kind of a a good assessment of convers to your point I think what our our my I speak for myself my my concern was that we're really targeting the increase for the students that are uh were struggling versus you know we've got a everybody should be improving um so to have to have it be an overall goal for everyone to have Improvement is and if it's not 100% then just tell us you know strive for 100% or something like that but okay y basically it otherwise did really well Natasha yeah and I think also with Brian I wanted to just I know Brian you Shar this with me but I think it's important for the school Community here is that you know like we might have 7% growth right and and and so like it's not that you know a Target we could be whatever but because manner is small and to your point the you know one person can really you know and we see this with our mcast right one person can really drive the needle A Little Bit Stronger either way and so I think that's a really good point to kind of take in and understand um as we're you know thinking this as well so um Alexis did you have any other thoughts on the the goal one oh you're muted sorry I read your [Laughter] lips God I've been on too many meetings to today um so I think you did a great summarization um of what we talked about the other day um in the workshop regarding this so I really don't have anything else to add I think once we refine it a little bit more um and I really think when we get that presentation I think that's going to drive more of the conversation and potentially some of the issues or concerns that um that I might have with um some of the data that we're seeing thank you and I think also just as a reminder to everyone as well which I think we all know but just to call it out is that we will have a midpoint right so that would be like late whatever late January so there is that assessment like hey this is not working or do we need to Pivot from the the goal benchmarks that we're putting or maybe there's emphasis that you're like you know what we we had to do this instead and so we're going to add this as a you know so there is that pivot it's not this now and forever that I want to make sure that we all are in agreement and understand that there is that revisiting um moment as well so um tomorrow I don't have anything for for this first one thank you Hillary um I don't have anything extra um except that sort of spinning off from Mary's point about making sure that all the kids move up the one grade level I really do appreciate though the focus on closing that gap for the other kids just as long as you know that all the kids are still included um all right so um and then just before we kind of move on Brian um you know maybe you and I can connect on what your your thought process is so we can schedule um you know a school committee meeting at some point next week maybe later on in the week even if it's just you know a quick 30 minutes to just do a vote on the goals or something like that um um but just so he can kind of get these approved for you um yeah after you've had a time to process a little bit more just remember that um Thursday is Halloween right okay yes got it Halloween Halloween all right goal two professional uh practice Dei committee so uh this goal was a a little bit tweaked it was facilitate the mayor Dei Committee in analyzing the 2024 climate survey um for the student staff and parents and create a Dei action plan for implementation by March 2025 the process benchmarks would be the first one is to host the 2024 uh data equity walk by October 20124 and post a presentation online but I think we've that's already kind of in the works or um there was wasn't there some Equity at the high school or yeah at each of the back to school nights right exactly so I think that's kind of in the works already um second Benchmark process uh partner with UMass L to refine and administer updated surveys to student staff and parents by March 2025 and then the measuring impact is by January 2025 present a report with survey results and a Dei Improvement action plan to the school committee um the next one would be take steps towards professional development implementation of an evidence-based and comprehensive K through2 approach for teaching and discipline such as responsive classroom by June 2025 and then the third measuring would be to implement uh survey based changes by June 2025 to improve Dei initiatives um and so again I just want to Circle back to the school committee on on this one I think that the kind of the theme through a lot of these Brian is that there has been so much data that's been collected and I I think to the great great excitement of everybody like we've gotten data because that's what we want to make sure that we're doing you know we're collecting data and that making data informed decisions but that I think um there is a strong appetite to really kind of see what we're doing with the data um in motion and what you are you know challenging your leadership team and the building principles and and the the staff to really kind of take those steps and which are I'm I'm guessing are already underway but it might just be that we need to be connecting to dots like these are the survey results and these are actually just kind of like how you do with the standards as well something along that lines and I think G giving us a high level overview that presentation of this is the data and this is what we learn like you've done like actually with the the stay interviews right you you summarize and this is what so I think along that lines is is really what we're hoping to see um Hillary did you have any questions or thoughts on this one um that that's basically what you were just saying is that you know we've had the data and now like ultimately the goal of the surveys is to see the effectiveness of the changes that are identify the need what areas need changes and then to assess the effectiveness of it and I think we're missing that piece from year to year um and like Natasha said that I mean there are are a lot of things things that are being done but like specifically some of the things that the survey identified you know a year and a half ago like what is being done to address that specifically and is does the data show that it was effective um but yeah basically what Natasha said okay U Maro anything on this particular goal or I did just have a clarifying question um I'm assuming that the um this measuring impact of January 2025 U report is from last year's survey um correct I I think that's what we were talking about so maybe this is where I'll look to the school committee for confirmation because there was survey results that we got last year Hillary and what we're looking for is the act like an action plan is that that's what I I want to make sure I understood the takeaway there from our conversations yeah from like the original like student one then the parent one and like basically all the all the all of the survey data we' had from the last right sove done the data collection and okay does that make sense I just wanted to make sure because the in the in the Benchmark you talk it talks about a survey um another survey for March 2025 and obviously you can't have the survey after the H yeah so that's the annual one yeah okay got so I'm just making sure that we're talking for the um for the measuring impact that that 2020 January 2025 is from surveys yes yes maybe if we just put that in just to be clear and I think that the dates are a little bit shifted in terms of just getting started with this process but in theory you know there would be the survey changes would be implemented the next survey would measure the effectiveness of those changes and every year going forward but as we're getting started it's sort of like if the plan is created for January those it's not going to be implemented and showing an effect by March um but just sort of get the process started yeah so the part so maybe we'll meet up let me make sure I'm understanding so really what we're saying is that so the survey process benchmarks number two is a is a new survey this is just an updated survey that will go out um March partnering as they did last year right so that is separate from measuring impact but I think I understand your your what you're both are saying is that we are not measuring the impact of that survey right we're measuring the impact of the presentation is from the prior year survey right is what we're looking so then I think that measuring impact number one needs a little tweaking maybe putting the dates of the survey year yeah by present a report with survey with um because it feels like there wouldn't be an impact survey 2026 so school year 24 survey results and thei plan based on those is that based upon those is that right right okay okay something along those lines but I think in theory Brian do you understand that that's I hear I hear the yep I can tweak that okay all right thank you um all right and so um Mary did you have any other this the action plan for me because again you know we've we've we have the surveys and that but it's um how what are we implementing and and just the action plan just to to get it off paper and into into working so it's it's said there great um did I catch everyone so Alexis did I get Alexis did I get you for this yes I'm good okay great all right so moving on to the community um goal three communication and community outreach uh Brian this is again just a kind of a small tweak in the sense of um okay we um we wanted to add the budget override aspect into this one which I think again I think it's understood um but where you you're you know you're going to the meetings and you're going to play a critical role in that um aspect so we you know refined the language and and that number three um you know thank you who's that who who was a green cursor thank you very much for but is to just kind of lead the conversations when it comes to the school budget overrides you know participating which you're planning to do anyway with the quad board meetings Finance meetings and lead the conversations outlining the school Department's 10year operational projections it's supposed to be operation projections uh operational Productions to inform Manor residents Manor well I can't literally I can't type Manor residents all right okay so uh beyond that it was just it's again um I think the measuring we didn't I didn't we didn't really add a measuring thing for that but I think the measuring would be um the it passes you know the override passes no that's not fair no no I know that's not your you can't control that I know support it yeah no I think it's all that we all collect L work for that but that people feel informed right we want to make sure that that's the community is informed U and I don't know the right way to measure that to be honest with you because I feel like no matter what we do sometimes so you get you get somebody like I never knew the school needed money or whatever so um so I don't think it's fair exactly to put a measuring piece there but um I think that's just something we want to make sure that's you know included in aspects um any any questions on this particular Mary I just had a thought about um you know we've got Green Meadow in there we've got the high school Pathways um follow is an essential piece too I don't know if it's even just incorporating you know the continuing um educating the um especially the and caregivers about staying in Maynard versus going elsewhere I don't know if that's too much to add to that but um I mean it's being done anyway but just to just to cautify it that that's such an important piece cuz we lose so many of our students at that Middle School level so I think there is that Outreach right about um for the middle school that's happening now anyway so maybe Brian if you want if you want to work that into that goal the work that you you know you and the team are doing to for the Fowler towards student retention um and Outreach like the dinner all those things I think that would be thanks Mary for bringing that up I'm just making a note yeah know yeah absolutely this is kind of this is yeah I mean you're it's it's intended to recognize like exactly every school reflecting of the work of all the schools marrow um I was just thinking about like the um the measuring impact for some of that stuff and I just I think you know you've used previously you've you've used um you know that you're going to be you know some of your community out Outreach is like you know I'm sending out the s'mores and you know that kind of stuff maybe that making sure that that these things are included in the s'mores in you know whatever you're sending out to the community um is in there that that's you know part of the measuring impact so I can okay okay that makes sense yeah thank youex anything on this one no okay Hillary anything on this one NOP okay all right and then and the last one is the new goal Brian this is when we talked about the um the nas vision of a graduate in Curriculum maps um so by June 2025 fully integrate the vision of a graduate into the map um framework and ensure 100% of Curriculum maps are completed and aligned with the myaps curriculum so again this has 100% in there I know that feels you know I can work on wording okay I work on wording and I know this is one that you probably need to work you know Liz and and Chuck as well on on that one um so because this is a a new one I want to make sure I go over the the the benchmarks to make sure they make sense to you you know as far as what we're thinking of and and also for the school committee because we added this um that the curriculum apps would be you know aligned alignment for the curriculum apps with my caps and will be reviewed and finalized by District leadership with evidence of crosswalk documentation for all subject areas by March 25 um vision of a graduate by March 2025 student assessments and academic plans will reflect alignment with the vision of a graduate competencies um and then measuring impact um by March I mean by May sorry 2025 100% of relevant staff will demonstrate proficiency um in integrating div vision and graduate into curriculum so I don't know how that makes sense with what you're you know again mullet over um and I'll take I go back and review the theas report as well just to see where we're at I'll talk with Liz about that just to make sure that that matches what we're doing and how we're doing it exactly and we can tweak where where we need um I think ultimately with this one we're probably about I think about 80% there and I think this is really just try close the loop on on that I would really and I think this is where the school committee brought we really want to start sharing like in the community like what our vision of a like does people know what our vision of a graduate are you know and how we actually all the work that's been put into that really make that a prominent um advertisement or just you know of of all the things that we've done and make it a useful tool for mayard like I want students to understand what that looks like parents Community um and maybe there's Community feedback at some point as well so Alexis did you have any thoughts on this one nope I'm good Maro no I'm good too okay Mary um nope the language pretty much did come from the ask from their visit so just so that you know that that's where you know we sort of came about this but yeah all else is great right Hillary nope it's great okay all right so I think what it sounds like thank you Brian for um um for your patience and just hearing this and I really I know that um we'll plan on why don't you think about it you know today tomorrow and just just let me know what you think you know if you'll be ready to you know vote on something us for us to vote on something next week or do you think mate need more time than that just so I can throw together an agenda you know next week for coordinate with the school committee yeah I don't think I'll need a lot of time it's just next week I know I a commitment on Wednesday and Thursday's Halloween so it probably maybe even early yeah early the following week I mean we could just I imagine it's gonna be I'm not concerned we'll get this done quickly yeah absolutely okay all right so we'll coordinate that no thank thank you very much and thank you for the staff for all the work that's happening behind the scenes too um as well so all right um okay thank you thank you so now we're just going to go ahead and move on um oh is this the chair report yes chair report um a couple of things I just wanted to call out to folks on we let me actually we proposed some budget um some changes in our um our our our meeting calendar um let me go over what they were because I just closed it out it was from our budget meeting we talked about it um and this again um Alexis you you're probably less familiar with this but we usually in December like late November um December sometimes need to tweak some of our school committee meetings because we are aligning it to our budget um timeline okay of when we need to do some like presentations to the school committee and when we need to make an approval of the superintendent's request so Brian he shares with the school committee like this is what I'm requesting for it so it's really like and it's a dollar amount ultimately that we will say yes we approved this request for the T from the town um the town needs that by the charter by January 1st but we generally will get it to them um like by mid mid December so we kind of like walk backwards the school committee also doesn't like to vote on the first time we see it right so we we get a presentation from Brian you know everyone has time to process it a little bit ask some questions and then at the at a subsequent meeting then we would you know vote on on that so so um with that in mind um let me pull actually up my the actually what I do with the I have it if you need oh I got it sorry um all right so upcoming budget specific dates so uh we have first I'll just kind of review the upcoming dates we have we had the town budget subcommittee meeting last night we kind of talked about that a little bit already as a school committee we have the um quad board meeting is November 12th and that's at 6:30 it will be a hybrid meeting uh Brian and Wayne are going to work on just like a maybe like two slish um of of kind of highlighting what we would look like our 10e and he already kind of they've already done some of this exercise already so it's really just updating with you know numbers um what a 10-year production would look like that we might need for an override um there are some um certain things that you know because we have two contracts this year that are um will be under negotiation so obviously there's a lot of things that can't be with certainty on what that would be from um so that has been shared last night with the the subcommittee that look you're going to get a very an estimate um but we want to make sure that if we seek an override that it's a sustainable override that will what that dollar amount will do for you know how that will play out for 10 years that we're not going to be next next year or two years coming back and looking for money so they're going to work on that exercise and and um and provide some data on that and we'll at the subcommittee Mary and I will be meeting um with with Brian and Wayne again on November 7th just to um kind of like prepare a little bit more for what that presentation looks like um the capital request that's due soon so Wayne and Brian will send that to the school committee and it doesn't look like anything out of the norm so it really is going to be focusing on facilities primarily so you have roof lighting uh wavm maybe some carpeting um in the library at Fowler things to that effect uh which a lot of them are carry over we did talk about the potential of um does the track need to be looked that uh to get an estimate of put that on the Capcom so we're going to I think bring that up what is the appetite of the town for us to really I don't want to make sure we're not absorbing these expenses of going out and assessing all these things and dependently so if there's a a desire for the town to you know to seek out more information for maybe looking at a comprehensive project in the future right like a the athletic complex then I think the next step might be let's get the track inspected right and what does that look like from a wear and tear perspective from um at any point so those are some things that we talked about um we will have oh no November 15th is when the annual budget statement from the select board and the T administrator is due which is you probably can look at last year's and it'll be probably the same thing they'll just change the date um basically don't spend more money don't hire anybody is pretty much the theme I don't know maybe they'll change up a couple words uh November 21st is when we're going to have oh sorry going back November 7th is When U Mary we're having Jamie um yes Jamie Senator elridge is actually going to be coming to our school committee meeting it'll be remote and then on does he know that it's going to be remote no I got to tell him we just decided that today or just learned today so I will tell him yeah we just confirmed that today so um and then November 12th I'm sorry November 21st is when Kate will be joining and that's also when we're going to have the principal school councils and you know a report out from from the school boards about what their budgetary school specific um areas of concern are as well um just add to to that I know last year I think it was last year the year before Brian we started including and I don't know if Tony's going to be back yet um the um the longterm the facilities um what his requests are for and I don't know if that's same the same as the capital or if there's anything else but we did start having them be part of that presentation so I don't see that here so I just want to make sure that he's given the opportunity also um to do that if everybody is okay with that yeah I when I I think um department heads I assume yeah that would be one of those areas like special ed right know um we we've had and I do remember us getting like a a facilities right um it's fairly new that piece of it fairly new so I just want to make sure that it's Incorporated yeah that's a good point Mar thanks um okay and then looking at this is kind of going back what I was originally mentioning so December 5th is when we will have Mary and I will will get a a kind of a the initial preview of the presentation in the budget subcommittee from uh from Brian and Wayne um we and it may um be in Google uh format so the cleargov is not quite yet um go go go for cre creating presentations that are still doing a lot of background implementation and data so at some point it may transition to cleargo format but it might start off in this initial version in a a Google Presentation so we'll do that we'll get a first peek in December 5th and then this is where the meetings um change so right now what we have penciled in is December 12th and December 17th for school committee meetings and I just wanted to see one of them the 17th we that's the one we're proposing to move to a Tuesday instead because the Thursday is right before break and I think a lot of um people might be leaving it's right before the weekend a long weekend and the holiday break so does the 17th and the 12th work for school committee meetings for folks I already have the 12th on the calendar but for the 17th I can't meet until 7:30 okay I have a prior commitment that's fine I think that would be fine if that's okay with you that we would still you know start and then okay great um that you would just join like when you can and you know if it's easier it will be hybrid so if you're you know if not joining in person is is later then feel free to you know join remotely um does that sound Mara does that sound okay with you as far as that date the 17th yeah that's fine okay Hillary yep that's fine okay and Mary you were I think you're good on that okay yeah okay all right um and I think that was really I feel like I'm missing something I've talked about budget stuff so much Mary that I can't remember what I've talked about in different meetings as well we talked about oh um we will Mary and I are going to work on um um a presentation or something for Jamie and Kate that we can provide to them kind of like a two or three page you know just of the concerns that we've we've shared collectively about the inequity with amson asbet and reimbursement and all of those things um and we would hope to get that to to them by November 5th so that they have some context of what the questions that we will have so just as a heads up that is something that we'll be working on just some data and putting together something that's just the themes of what we concerns are impact demander so if anyone has anything um really you know specific we'll share it of course with the school committee but um but I just wanted to that's kind of what we'll they'll have in um leading up to them coming to us and then they may present to us um you know based on what our concerns are as well and then Brian was going to work with the super or talk to the superintendent of Hudson about the amsa piece and a letter um potentially we would sign on to or sign collectively and then the select board is is asking about that also thank you that was the other piece too so um the select board was uh was interested in signing on to any type of advocacy that we are putting together regarding um you know funding or the increased enrollment um aspects which are due in December so I think Brian's going to look uh you know work to see if there's something that can be start start put together we can figure out what that looks like and um but that uh the fincom hopefully we can get fcom and this luck board to to sign on in support as well with that so I think that's really it on those budget updates I know there's been a there's a lot of upcoming events just around town so there's like I said tonight was you know downtown trick-or-treating then there was uh um this weekend there's uh there's oh the the there's a ball or something a Halloween masquerade thing then there's uh I think there's an email that went out about the parade coming up or in December to start marking our calendars for that so just a lot of stuff that's happening around that I think just are you know getting everyone getting into already the holiday holiday spirit so um I think I am done with my stuff Mary anything else budget related to share no I think that was basically yeah the quad board that we really talked about it not being focused just on the schools but also a broader conversation I think that was heard um it seemed like it the more the meeting went on okay all right um Alexis any updates from you nope okay marrow um I'm trying to um set up another a policy subcommittee meeting with Hillary so we'll figure out a date over the next few weeks I hope um and I wasn't sure what was happening with um the negotiation if we're not I think they' started yet I don't think they've sent a letter Brian I don't know right okay so all right yeah so I think that we start when they send a letter okay is that something I'm just gonna highlight okay great um so that's right um and Mary anything oh Hillary I'm sorry I think I miss you sorry not really except um and I may have missed this when I cut out are we going to do another workshop for our goals um yes we will we'll need to do another workshop for our goals um yeah I'll put that on a list thank you Hillary um yes we talked about but then we yeah we focused more and Brian's last time so we'll need a separate workshop for our goals um one thing I actually wanted to mention because I know we've talked about doing school committee like Outreach and as I was signing up for parent teacher conferences I realized how cool calendar might be as a yeah would I thinkle cenly yes I think I was wondering like we might be able to set like the school committee up as like you know who if you want to schedule like talk with the School Committee Member you know so whatever date so I just wanted to kind of pose that out there you know we've talked about like office hours or having some type of thing I wanted to kind of maybe create something for us that if folks are interested and you know you could like say okay this day I'm going to be available for two hours whatever and you just dedicate so if people want to sign up for the public for you and maybe ask questions or whatever that we could you know publicize this you know Colleen might be able to you know share this but this might be an initial effort or step that we can just make ourselves individually maybe available once a month or however that might be so does this sound something worthwhile for folks it would I mean the opportunity was is really remote though so I don't I I don't think it would be a larger effort of you know coordinating like in person and where that would be so I just wanted to kind of throw that out there as maybe as a a first pass does this sound interesting to anyone to try to do yeah yeah sounds so you're saying that it's it's all remote at this point I think the easier would be to start doing remote like so we like hey you know tomorrow you could do this month right and then you pick a I don't know two days maybe you want to say this is this day morning or this night or whatever you want to do and then we can kind of make a schedule of these are the months then the people who would be available so if someone wants to come speak to a school Committee Member and ask questions and it could be anything like you know what what's it like to be a school committ we can have some leading things you know what is it like what is a time commitment we talk about this like leading I don't want to wait till like election time you know to do that so this is where I was thinking maybe people asking us what is somebody might want to ask us about our budget or override you know at some point and so does this sound before I go too deep in it does this sound worthwhile considering for folks Hillary I don't know if you hear or I can hear I'm I'm I'm good with it okay all right although I really prefer if we met with two people together at once because I always get nervous if it's person I'm with you Hillary there I think it makes sense to have two okay yeah we we can do that yeah we can do like uh picturing you know meeting with a bunch of people and and they all have questions about budget I don't I'm not on that commit sub well that's a good that's a good point so we'll mix it up right so Mary we kind of like do that partnership like policy and budget or whatever okay all right so I'll start trying to now that it seems like with those themes like two people you know maybe monthly or whatever I'll start proposing putting something together and maybe building something for us and see if that works um all right I think on that note then moving on just a quicky yeah sorry the wellness so the wellness committee we met this morning and um our first meeting for this year and it it was good um we've got the results of the the most recent youth risk behavior um survey so um everybody want so the next meeting that we have we're going to delve into it more but one of the things that came out of it was that we're going to have another presentation like or a video like we did a couple of years ago which was really you know well received and it seemed as though people really watched it and it was clips from teachers and students and that about um culture and things like that um at the school so um and also so um Kate our new assistant principal at Green Meadow I thought she had a great idea she and I I'm not sure if she brought this from Welsley or not but she we had the conversation that it seemed as though parents are more anxious these days so as a result kids are more anxious so we talked about the possibility of maybe having presenter or or you know she's going to delve into it some more because she said that it's really seems like that's um that's a thing that um that seems to be happening I don't know if it's covid related or if it's just you know um the way the world is right now so um it was it was it was a productive meeting so that was it oh you know what I'm just going to say this because it really bothers me and I feel like um I know Brian uh we we talked about bit but I know when we have these half days on Fridays kids you know go out in the community and um you know like kids deserve the opportunity to go out and and grow and ride a bike and whatever without really having being publicly shamed on social media so I just wanted like it really it's become a thing every half day or something where um someone goes kids are you know doing and then someone starts you know these kids are here and I what I hear in the community is really no effort to engage like like if there's a safety issue call the police you know like have the police come out and not not from a punitive perspective but just to look at the area that there's a lot of traffic with kids and then maybe kind of educated and whatever or reach out to the principal because they were talking about kids in the parking lot and they're doing all this stuff but it just really is um it was really unfortunate that there's just continuously every half day or something now um kids going out and then you have these adults who are going on and complaining oh these people in the parking lot or whatever so I I did talk to Brian about like you know making sure that um Allison is just kind of up to date and looped in and maybe even the police department can kind of be more aware of you know the half days and so if there's you know that element that can help the community um but I really would for the few people who are here just it just really you know please stop complaining about kids on social media you know we talk about anxiety that doesn't help you know they don't need to be hearing about all their issues on social media from adults who are quite imperfect themselves um so it can be kind of tough though I I had a situation a couple weeks ago I was driving past Green Meadow and a child darted in front of all the cars across the bik like on a bike across the street and I was like can I you know can I email the principal and say there's a kid that looks like this or you know how in what way can you do I feel like we being so small you want to help protect the kids even the kids you don't know and it can get tricky to want to protect kids and not really have a way and I was telling her friend and she's like post on social media so their parents can see and I didn't want to but the their intention was to protect the kids and I get that the intention is to protect the kids but I'll give you an example we had an issue recently with kids who were in Market Basket and there was like photos of kids who were taken in Market Basket and put on social media and it was a one-sided story and you know that's actually not the whole circumstance of what happened and so nobody should be posting anybody's photo is what happens it spirals it it spirals easily right it's just spirals easily there's no guarantee that like you said post on social media that the parent actually is going to be on social media yeah there's you know you don't know if that was your kid either like you're just going to go home and talk to your kid and just be like hey did you run across the street I don't know if kids gonna be like yeah I did that I was very dangerous today you know I so I just think that like for me as a parent I would tell people please don't post about my child on social media just call the police if there's a safe like hey this kid's running around the dark and I almost hit them call the police like you know can you just go look in the area to see is there a group of kids like that's what the police are there to do to help you know those kind of situations that's what principles do so that's where I get I get the intent like oh I just want to let people know but it just spirals so easily from good intent to kid shaming you know when this happened and that's what I think we need less of for our kids um you know not to mention on these half days all these kids probably have all their parents' money so I consider it really they're spending they're bringing money into the community supporting local so like you deal with you know you got to deal with the kids if you want the kids money so anyway on that note that is all I have to say about that um I think we'll just go ahead and we have no minutes for tonight but we do have warrants is that right Colleen yes that's right okay so um without objection I will um will accept warrant the approved warrants 2522 2523 2524 all right no objection and then I make a motion that we adjourn second okay all in favor uh Maro yes Hillary yes Alexis yes marrow I mean Mary yes sorry that was a trick and Natasha yes all right have a good night thank