##VIDEO ID:MVExTf_vuaw## oh yeah me just one second to find the agenda that is open apparently here we go okay um okay so I'm going to read the meeting notice so we can get started and then um we can um dive in so um please be advised that on Tuesday October 15th at 5m there'll be a strategic and capital planning subcommittee meeting held through remote participation via Zoom this meeting is being recorded the meeting can be viewed live on Medford Public Schools YouTube channel through Medford Community media on your local cable channel Comcast 998 or 22 and Verizon Channel 4345 or 47 since the meeting will be held remotely participants can log in call in by using the following link the meeting ID is 957 9454 4382 um additionally questions or comments can be submitted um during the meeting by emailing Jenny Graham medford.ma us um those submitting must include the following information um your first name and last name your Medford Street address and your question or comment um I'm going to call the role uh me Uso as uh member reinfeld present and member Graham present so three present zero absent um our agenda today is really to kick off the Strategic um and the capit the Strategic and capital planning process particularly with a focus on the capital planning component um which is based on the policy that we passed unanimously last spring to lay out a series of steps for Capital planning that line up um and to the best of our ability don't overlap budget season because that becomes too many things at the same time so the goal here is for us to do this Capital planning work in advance of um the sort of operating budget conversation so that a we can feed that um both to the mayor and to the council in advance of budget season but also so that we're not sort of stepping on um the need for you know extra meetings and things like that um for all of our staff uh for that purpose so um we have a meeting scheduled today and then we have a meeting scheduled in November um we may or may not need both meetings we'll sort of see how it goes today but the goal for us is to take last year's Capital plan um and go through it together and make some updates to um to it um at to the best of our knowledge um as well as add um potential capital projects to it that don't exist on there now and we'll talk a little bit about some of the work Peter um has been doing to collect that information and then really uh the the other thing for us to do will be ultimately to come up with an attempt at prioritization of some kind for the whole giant list um so that we can clearly identify that for the school committee um and then ultimately um to the mayor and the council and and also um identify if there are projects that are potentially eligible for Community preservation at um act funding um whether there's projects that are um eligible to be included in net School spending yes or no and then um you know sort of all other and to start to uh have a an ongoing process which has been a little bit have Hazard over the last couple of years um or really maybe forever um but certainly um that it's been a thing that has been work in progress for us so really trying to get a more stringent process in place that aligns with that policy is sort of where we're at does that make sense so far um I am going to pull up a copy of our last Capital plan um one second this is where I will note my extreme dislike of Google Drive um so give me just one more second and we'll find it I think I found it chenny put it in the chat for you thank you think I found it at the same time okay found it sorry about that um I'm gonna share my screen um so the first thing I thought we would do is just refresh everyone's memory about what um the capital plan looks like as it existed last year when we met um and then we can talk a little bit about um where we are with some of these projects can you all see that is it big enough can you make it a little larger maybe 200 better yes it's better now okay good um okay so uh this is the cap build plan as of the end of June um we talked about all of these projects in our Capital planning meeting and then this ultimately um is also the capital plan that was submitted to msba um so it contained the projects uh that we knew about or were planning for last year um and so let's just sort of go from top to bottom so the first three projects are LED light replacement projects um for Brooks Miss and for High um those are um at the time we said they were planned for fy2 um and the the way this works is my understanding is that it's on Bill financing um through National Grid uh and that we can uh that these projects are in progress and there's a like 5year payment cycle to do all of this work um because it contributes to savings so that's the first three here um that's these first three rows right here um some other projects that um sort of Shifting Gears we we made sure we on the plan um we have this um solar roof and Battery project at the Andrews um which is actually a city sponsored project and it has been in the works for quite some time um because it's being completed by the City of Medford um we don't have a whole lot of information about it um and we might need to um perhaps at the next meeting invite Alicia hunt or others to join us um but there were like multiple parts of this Pro of this project at the time there was putting solar on the roof putting um solar batteries in place and all of that was to um help the andw Middle School become uh like an emergency uh shelter sort of resilience hub for the city which um lacks that now um I don't have a tremendous amount of information about that but that's what that one was um our hbac replacement project um is uh listed here um as well for both mlen and Andrews um we also then um are sort of looking forward to say um we will need to do roof rebuilds for mcglen elementary Brooks mck and Roberts so all of those schools are sort of at the stage where we need to begin watching um roof replacement needs the Andrews has already been replaced as part of um that Pro the solar roof and Battery project so that updates to the roof had to be done before the solar um could even be viable there um uh as we talk about HVAC we know that um we will also have HVAC maintenance and replacement work to do at some point in the future um around uh for Brooks Missi atuck and Roberts because all of those systems are as old as the Andrews and mlin um and uh you know we will uh be looking at that and I'll talk I'll mention recommissioning in just a second um we have um some districtwide security upgrades on the next um on the next row here uh right here um and then we do have um playground Renovations potentially um at our other three middle schools so I think everyone knows how amazing the work at the mlin was the good thing um you know the good thing about that project is that it has really solved a whole host of issues at the mcglen um but um the mlin space is so unique there's very little that you could sort of Envision lifting up in in PL in putting in place in some of our other school buildings because the other school buildings just simply don't have playgrounds sized like that so there is some uh something to some things to think about from a playground renovation perspective um we also have on this list um a front stairwell replacement project um Ada accessibility improvements and gutters for the the Curtis tffs bu uh building we have um fire pump control work for mlin complex um we have the Brooks hot water heater this actually um uh update here has been approved um in septe I guess it was October October 2024 um so that work is in progress now um so that's good news um we have also on this list we have parking lot Paving um at the mlin and Andrews complex we have drainage um at the field at the Brooks yeah sorry um remember Grant um the FY 25 for the Brooks water heater didn't that come in at 267,000 it did yes that's a wrong spot move up wrong spot sorry ju and just so everyone's pardon me um that's including a 10% contingency just so that everyone knows y um and then we have a project to um replace the field flashing behind the brick at the mlin Elementry that is that causes um rain in the kindergarten classrooms um when it is driving sideways rain apparently is the like Factor there that sort of causes that problem um and then we also have uh we also put on the list um the front Plaza uh settling at the mlin and the Andrews um and some REM uh potential remediation for ADA compliance um so that was everything on our list um as of June of last year any questions about that so far um okay so the next um the next piece of this is to is to start to identify uh are there other projects that need to be placed on this list um that aren't here yet and Dr Cushing and I uh met a month or so ago and we talked about um e efforts um which are consistent with the policy that we passed to make sure that our building leaders and all the buildings um participated in this process um by uh submitting any of their Capital needs to us um via our new operations hero um ticketing system for maintenance and um custodial services so um Dr Cushing put out a memo and a call to the team to um collect input so that we could add to this list and um I will ask him to tell us um how that went and what um he has to share uh thank you very much member Graham um the so the uh principes and other members of the team uh responded well they also imported to operations hero which is our uh new uh started last year District ticketing system for um emergency not emergencies I apologize uh for buildings and grounds uh requests um the primary things that principles are still reporting are really requesting um upgrades of security systems uh upgrades of exteria door locking systems to move from key to keyless um and and um the at the mlin and the Andrews complex it's already on the list uh but is the um settling of the um plazas which actually is now making the buildings not ADA Compliant um but that's a it's a Concrete settling issue that uh we have a request out to a um company to give us quote on what that construction manag management and design uh would be to either repair alter or um to do the high school um has requested a new motor for the uh freight elevator that was damaged in the flood that we had last year uh and the freight elevator is a much larger elevator um so that would be approximately uh 20 to $225,000 uh to go onto the um is the freight elevator um I'm also just looking through my notes here it's the motor is that correct yes correct and you said it was how much Peter between 20 and $25,000 is our initial uh estimate okay um they've also we also have to do uh this wouldn't really fall under depends on how much would be but um we do have to put door sweeps on many exterior doors um as the buildings have settled over time um to make sure that we're preventing um as part of our integrated Pest Management so our um our IPM company has really suggested the door sweeps go on many of the exterior doors um as well as mitigation of our um dumpster areas um due to road and challenges that we're facing uh not inside buildings but at those um levels um the uh also have requested for all schools new bike racks uh we do have a grant for some of that work uh upwards of $20,000 at the mlin the Andrews and the High School um to replace with modern uh bicycle racks uh as well as bicycle repair stations at those three schools so we have a request out to a company known as daro um to provide us quotes for the equipment and the installation as well um so is Peter is the request at all schools yes yep the request is at all schools and the grant is specific to the the M Andrew and MHS right yes yep um okay and um but the the bulk of what has been requested uh also um I don't know if it's under there specifically districtwide security upgrades one of the things in particular with those is making sure that there are cameras beyond the first floor of each school that request came in repeatedly um uh if not in specifically Ed in operation hero but also requested um you know of making sure that principles and assistant principles have the ability to monitor um the entire building um so we have one $ 1.9 million as a cost estimate is that does that include locks sup to nuts nuts that includes everything yes okay um and the grant funding did not come through is that correct uh sadly no and the grant funding would have provided uh just so everyone is clear would have provided um door locks at up to uh eight doors at the high school Five Doors between three and five doors at the outside schools um cameras covering uh the full entity of the middle schools the high school um and then uh telephones in every high school classroom remember yes remember so thank you um Peter do we know if that included handling um I mean these would be networked so do we know if that included figuring out how we're going to network at the high school yes it did it included it included full wiring um excellent yep thank you I tried to look at I tried to in those quotes I tried to look at things that would alleviate the lift on a strain District system and try to make sure that we would deliver a system um and the 1.9 million is for a system that would be 100% cloud-based um there is some discussion as to whether or not maintaining servers is a better way to go for less chance of um hacking or other security challenges with that I would certainly like to be involved in any conversation on that point yep happy too thank you um so Peter the new things that you I just want to make sure that I got them as you were talking because that's first I was listening and then I was like oh wait I'm the notaker I should start writing some things down so I wanted to make sure I got them all um so with the bike racks uh the door sweeps the freight elevator motor yep um did I miss anything that's you didn't I mean the list is fairly comprehensive um to begin with uh so as far as capital needs oh I'm sorry the other thing too is H we're including it in the HVAC maintenance however I do think you know it may be something that we want to call out individually is all of our Network closets uh and other uh technology spaces across the district have independent from the Native Building Systems they have independent mini split systems so that regard less of the um main building system they are to essentially run 247 um monitor themselves and to make sure that they're providing cooling the overwhelming number of these systems across the bill the district and I I think the number is 14 off the top of my head uh have failed and so we have doors open to make sure it is part of the overall HVAC process uh we've been very clear about that due to uh really continually changing uh refrigeration and I'm sure people have heard me talk about R22 and various things like that um due to really constant changing in the HVAC World um the systems that we would need to replace these so that we're not replacing them with already outdated uh materials and Equipment will not be available until Q2 of of the current calendar of the upcoming calendar year so we're expecting them to be available in March we're planning that that will be one of the first phases of our um capital investment in the HFA systems that will go districtwide um because what they do and member rouso can speak to this and I'm sure many other people can as well but uh they help keep very sensitive equipment uh temperature regulated and right now we are experiencing challenges with temperature in some of these rooms um Dr Cushing you when you said it's included in the HVAC project do you mean just at mcglenn and Andrews um it is included uh in that in that it is I'm sorry it is not included in the overall cost price of 20 million it is additional to that $20 million it's only about it that the estimate is in the neighborhood of $200 to $250,000 however it is in addition to um the estimate of the 20 million okay um got it um and sorry I have to just going to make some notes um each here we go and if you want like Grant funded that's through uh Community preservation what is sorry uh the bike racks the bike bike modernization and we do have an application in right now uh it I've been told that it's a very competitive round uh but to look at a uh historic assessment of the Curtis tough school um to see what we need to really get that building envelope stairs windows and other things along those lines um funded through that it is the last of those types of buildings you still used as a school in the city and um it has significant value I think and others think in speaking to um at City Hall uh for its impact on South Medford and we really want to look and see what we can do to make that uh building really shine again oh I'm so sorry that's okay um so Peter um for that project is the estimate still $220,000 or is it something different it's between 20 and 40 and that is just an assessment it is not the replacement of the stairwell like it is not that would not include like the actual replacement this is to understand what the total cost would be around roof repair kouo repair uh front stairs doors things along those lines my question is what of these can or should be bundled right does it do we need to do does it help to do all the HVAC together because of a vendor because of timing or is everything here like the roof rebuilds does it not matter which build it's on so um member reinfeld the other thing that is that is being actively bundled with the HVAC project um is this recommissioning process that we've talked about a couple of times um so that is something that is being bundled in with that and what the what recommissioning is going to tell us is how much life do we have left on the roof how much life do we have left in the HVAC system and those kinds of things as well as like smaller easier things to address and fix so right the um the team was working on a proposal for that piece of the work around recommissioning for the for all of the buildings outside of mclen and Andrews except for MHS and Curtis TS um so Brooks mck Roberts um and that would be included in that work and in that budget I think from a city perspective the I think the mayor and the council broadly know that the hbac replacement is going to cost $20 million um the exact costs I think are still very much being refined and defined um and so the funding source of that in terms of how it'll be paid for I think still is technically uncommitted um because we're just not like ready to do that um to take that step just yet um and so I think the one question is like what really should be bundled in there when it comes to like the networked closets um and the roof placements Etc so um certainly if you're going to I think that's a question for us and maybe a question to ask Alicia if we are able to have her join us next time is really to think about if we're thinking about mlin and an mlin complex and Andrews um we should be thinking about all of these parts as part of that bid um where the other schools Brooks misuk Roberts may need to be in a subsequent planned round where um we do the recommissioning first and then it sort of leads us from a priority perspective does that make sense that makes perfect sense okay um so I'm just trying to um Peter uh Peter has the roof been officially deemed as part of the scope for the mlin or not yet not not yet and during so just so everyone's aware we have weekly meetings with our owners project manager uh jll and our design team b2q we'll have another one tomorrow at 11:00 am um just so everyone's aware we um we learned last week that a lot of the equipment particularly in the mlin um because they now have to have energy recovery Wheels on the equipment as part of Energy Efficiency standards that in particular the mlin space which is kind of the attic of the auditorium um it's going to be extraordinarily difficult to get equipment in there unless it's custom built which would then add to the cost um so we may have to be cutting into the roof and the question that we had today uh myself John mlin Paul riggy and Jerry McHugh was we're going to have a roof assessment completed uh as soon as possible uh Garland Roofing will come out and take a look at the roof understand where it is in its lifespan and really try to get a sense of um what what we should do with the roof especially if we're going to have to cut significant holes into it and then start patching those holes with a potentially aged roof uh building's now 22 years old by the time this project is done it'll be at 23 years old really try to understand the life uh if we do a roof replacement it helps us with the sizing of the equipment for the HVAC because in 2011 the building codes in Massachusetts changed and there's now a requirement for significantly more insulation and that will um that will reduce the amount of heating and cooling that is actually needed in the building and having been through a project like this before I will say it is surprising how significant the reduction is by replacing the insulation on the roof um so it is something that we are going to be doing pretty quickly to have an assessment of that roof done so we know if we're going to be including that um which I can't really Venture guess because I'm not a roofer um but you know the mlin is a large complex the Andrews roof uh about 3 or four years ago in anticipation of solar had an application that I believe is called the white KN um and a white uh Roofing film that film is probably too light a word but the roof was essentially sealed with a new film uh you won't necessarily get the r value of new insulation but it does provide you a really good surface to install solar on as well as protecting any imperfections that developed in the roof over time at the Andrews we don't anticipate having to cut into the roof um as much as potentially the sides of the building where there are already vents available to make this HVAC replacement happen Okay that reminds me of one of the resolutions we just had I think last month or maybe it was the beginning of this month around understanding what the needs to upgrade electrical systems to move away toward from fossil fuels I realize that's not a specific project but that's something we want to be planning for so that we're not kind of forced into making these decisions around just on the basis of cost and yep availability so that's an assessment that we need and I forget if I mentioned uh member reinfeld during the um and I don't think I did I may have mentioned it at the city council meeting um but the um the the committee of the whole if we had decided to go with a full electric option at the Brooks for the hotw heater for example the lead time for the and now this is an eer essentially an emergency repair because the hot water heater failed but if let's say we we let's say one of our other buildings we're looking at about a 12 month lead time uh to get the necessary um grid upgrades done for Transformers outside of the building and for anyone who's electri an electrical engineer and is cringing at how I'm describing it I apologize but essentially to upgrade the Transformers outside the building to be able to deliver the power that would be needed for some of these systems you're looking at about 12 month um lead time also that work is 100% the cost responsibility of the district so it's not just a plug and play it's you have to plug and pay for those new Transformers yourself once again I don't want that to be a discouraging Factor but it is something to consider right though presumably that's the kind of thing I guess then that question comes to the same question we had before if we wait on that does the price go up or down because some capital projects the price goes up if you don't do it right away and sometimes it goes down significantly if you give it a year for the technology to catch up so what which direction does this lean do we know I I I can't answer that what I can say is uh that the hot water heater was initially anticipated 110,000 and we've budgeted 267,000 so I think in all honesty the costs are only going to go up yeah on the topic of hot water heaters do we have other hot water heaters that are in need of replacement so the end of life I thought this was the last one to go so this so this is the last of the original um I I have to start working on like so one of the one of the other things with operation hero is as we add new equipment we can QR code all the equipment and then it will store all of the um maintenance and essentially uh history of whatever the piece of equipment is so as new equipment is deployed um and as we make repairs to things we will be adding QR codes we're actually having our uh maintenance staff train tomorrow on this uh feature um so that we can start uh tracking and asset tagging all of our equipment in the district uh this is something that we're going to do with the new mlin playground its elements there but what we want to do is we want to make sure that we essentially have clear and concise records not saying that we don't right now but clear and concise records on all of our equipment especially the new things that we're in installing that are high-tech and uh really require a high level of skill to maintain and operate so that and so the cost of doing that is people's time correct or is it time and training is it it's time hiring of of people with time and training um I think as we look at you know our maintenance our maintenance team uh I think we really have to look at um you know what can we maintain in District and what are the things that we're going to have to go out for um so but I think the asset tagging is something that can definitely be done in District um with the staff that we have now we just need to provide them some training and then um uh two of the three members have District issued devices uh so we recommending that we provide the third with a device so that they can easily scan and upload it has a speech to text functionality that's uh like many speech detects very good so it's not a matter of typing in it's just a matter of speaking in and updating that way okay then my other question in terms of making this list these are all the things that we know are going to be big problems soonish what is there a kind of middle tier list of things that we know are coming in the medium term but if we don't proactively maintain them they're going to get worse and become even like exponentially more expensive to fix and I'm thinking about you know the analogy here is things like our roads it's a lot harder to repair roads that are severely weather damage and potholes and all of this than to do maintenance on things that are showing wear and tear and that saves us from doing desperate repairs later on and I know we didn't I didn't I didn't ask you to prepare this in advance of this meeting so maybe this is a better question for November but I want to think about what we need to fix now to stop it from becoming a huge cost so I I think that's a really good question for November the one thing I will say on it is is that working with Paul riggy and Jerry McHugh we are looking at the preventative maintenance contracts that we need to have in place to make sure that we are uh being responsive um the district has operated on a uh as opposed to preventive maintenance has Oppo has acted on operated on a uh break then fix operational history for the last several years and that comes from when you when you wantan to when you when you cut a budget in a school you want to cut as far away from students as possible and um facilities is a great pa place to make those cuts because what you do is you live on a wing in a prayer or women of prayer that things won't break Unfortunately they always do all right yeah and it's very easy to also member reinfeld and others just to say you know if we have prevented maintenance contracts in place you know we spend $2,500 a year or $3,500 a year on Turf maintenance at the new mcllin field or $3,500 a year on Turf maintenance at the Brooksfield well I actually think the Brooksfield is a really great example of what happens when you don't maintain annually a field you can go there and you can see the seams separating it's not a criticism it's simply saying that when budget cuts come you want to take the budget as far from students as possible and uh where you think that is is in the facility side of the house but uh you're cutting from the places where kids sit the places where kids play the kids places where kids study and the places where kids eat their lunches so unfortunately it is not away from where students are um M so yeah I just don't want to disagree with Peter but we are definitely uh you sort of almost got there where I was going but um we're just cutting future kids not the kids in front of us now is what we're doing as if they don't matter anywhere near as much and that's uh that's really um I do think that treating it as um you know it it it it's a what's the word I'm looking it's a values proposition here by not cutting from any of the kids now every the kids the community can think everything is dandy um and then we end up in fullon crisis when there's nothing left that can be done um which is where we are in Medford I don't think by the way that um that you know it's been a couple of years it's been a couple of decades at least so you you know I'm I'm sort of beating that horse but it it is these are these are decisions that I think very much um we need to make and and understand that um do things do cost more over time um even if they don't get more expensive you know exponentially at a minimum they're going to get more expensive from inflation and all the other things so um yeah we we've got to stop saying no and we've got to if we need we need a million dollars in maintenance cost a year and we have to choose between maintaining our facilities or taking Services away from kids we need to take Services away from kids let's do that another time let's just worry about the list yeah all right so thank you yeah I wanted to put those things out there as they have to be factored in here I think we're probably at a point where we need to now start that prioritization yeah so as you've been talking what I've been trying to do is um just create some buckets here um certainly the top bucket is the stuff that's in progress and fun and funded um and so the hvbc project is up there uh exactly how it's funded how it will be funded I don't think we know that yet but we do know that it's on the radar and um you know being planned for um so that's everything up here the Brooks hot water heater is um I did move that up here as well so that's this top piece of like here's what's in progress and moving forward um down here is all the the rest of it I guess I would say I would call it and I grouped these three things um the roof rebuild the networked closet mini split Replacements and the recommissioning assessment I put that on here as its online item as the things that um are not committed yet but have been talked about as as sort of part and parcel to that um that larger hbac project so I will work with Peter and and Alicia to determine between now and our next meeting like can those things move above the line and be bundled or is there something else that has to happen for that to to be effective or does it have to come into the like rest of the list um so that is sort of a maybe a different grouping than this next Group which based on what we were talking about sounded to me like the most urgent imminent things that we would be talking about prioritizing here and then the last grouping is the things to plan for future many of which all of this stuff um in particular is to be validated during recommissioning so we're not ready to do it yet um I did put districtwide security upgrades down here for next year um based on the feedback about the grant um the playground Renovations um are down here as well so they're on the radar parking lot re um parking lot Paving and then the the Ada Plaza remediation the settling remediation and the districtwide electrification enablement assessment um so I guess the first question uh member so member reinfeld do any of the things on this like bottom chunk belong in the middle as like we should be doing this this year I mean um ADA compliance to me feels like we really need to get in compliance um but tell me more I know you know I know we're we're waiting I know we had identified some things at the high school and I think we're waiting for member brandley to call the building and grounds meeting on that does this go with that well Dr Cushing do you have a sense of the scope of this project um so yes yes to a certain degree I mean we could do a we could look at a temporary fix of doing concrete ramps up um I'm actually just trying to find a video if you want to see it but I'm just trying to find it as I'm looking here we could do some concrete ramps up but the problem is is that's that's not exactly the best because there's the potential that weather will get in there and cause cracking and breaking of that so there's an issue um the the the the plazas in front of the mlin and the the schools do not appear to have settled and the schools certainly haven't raised but it's anywhere between I'd say between one and three possibly four inches in some area where what used to be a a smooth transition into the building for a person with mobility issues now um you know we've spray painted them yellow I I honestly can't even put a dollar value on it um but it's definitely an issue of compaction underneath there um probably not done properly at the start of the at the building construction um and there's been settling to it since I I honestly can't even Venture a guess of what the cost would be because we haven't gotten to that stage um okay can we um maybe take a to-do to talk to um Paul riggy about that to get a better assessment of what we might be looking at to I met with him and let me see if I can find um just give me one second here um and I will recognize that I jumped on member Russo I think he was also going to say something sorry we should see that we should finish this the the only other thing I see in the bottom list that I think it would behoove us to have as soon as possible is the electrification assessment again but again I have no clue if that's how expensive that is it seems like the kind of thing you do at one elementary school and you can copy and paste um and the middle schools as well I mean I I don't actually think it makes any sense to consider Electric um electrification at the high school at moment in time um but for the other schools I think knowing what it would cost so we're not dealing with a break fix scenario and don't have a real understanding of the the gulf between what an electrification option would be and going gas I just moved that up with the like recommissioning assessment yeah I was G to say that category as recommissioning for me because the question is is that the same is that can that be bundled or not so by the time we have our next meeting I think we can answer that question um and I will I will invite Alicia as well um to join us if she would like to but I will try to um get the answer in the meantime anyway um so so maybe more to come on that one um the other sorry one other thing on that one on electrification is that is there any sort of Grant to support that assessment for um climate mitigation for energy alternative energies I I don't know I but that seems like something that should be supported by okay um the other two the other two items that were in this like near range um situation where the door sweeps Dr Cushing and if you had any sense of what that number is um and the other one um is about the drainage at the Brooksfield and I will um I will mention that when that field was put in we were promised that maintenance would happen so I actually am going to be critical about that that we were promised that that would happen and it didn't we also were imminently promised that the drainage was going to be fixed and it hasn't and my kids are in high school and eth grade now and they were like in third grade at the time so we do have to get back to that I actually um I'm just trying to look through my uh email because John may have sent me something about that but Peter I will let you answer as well about um the door the door well and on the on the drainage is there any I know we've that's something that you were really thinking about with the new mlin playground because I mean that playground was regularly not draining to understatement the issue the issue at the Brooks is the hill and the water comes like it sort of runs down the hill and spills onto the field so it's a it's not a drainage issue but there is a drainage issue there because I was just wondering if there's a service contract to be maintaining this Turf setting does it also is it possible to bundle that with the other school even though they're I believe the turf is being uh I believe we are finally on the maintenance contract at the Brooks right yes okay yep and with the door sweeps there was also a dumpster mitigation that I wrote down that I don't see in here a general there were two Pest Control issues yeah they issue to is is and I have to get I some of our dumpsters uh are at the end of their life they've been repaired to the point where they can be repaired no more we own our dumpsters in Medford we rent the recycling dumpsters that we added at the end of last year or the middle of last year um but we own the um the dumpsters and the compactors um they are at the end of their life so I'm looking at pricing right now to see if it's better to lease and then when there's an issue they just get replaced um but it's also uh a Citywide issue around uh small furry animals so what we're going to be doing is we're going to be filling some holes and things with concrete um so but it's really looking at door Suites dumps dumpster mitigation and uh addressing uh a critter problem but and that's all one project that should all be in line 27 or are they separate lines that would all be one bundled project and so those those reports really only came in recently uh so I haven't been able to build the costs on those so that would be I think maybe helpful for our next meeting as well and then um I was just looking in my email to see if I ever got uh a quote from John about the drainage project and I'm not seeing it but I don't know Peter you have that or if we need to uh I don't have that I was um I will check in with John on that but I also know we were looking to um um we were looking to um I apologize uh we were looking to have DPW uh work on that as well for some cost mitigation but also to see if our CCL students up in the shop what it what it seems to require is excavation installation of a trench drain uh and then to be able to drain into the city drains uh that are near the Brooks to be able to pull the water away so not $800 yeah it's not and just so that you're and I don't mean to jump around on you but I do have a quote um for the scope of work that I can share out um on the um on the geotechnical services the design and the bidding and the construction Administration for the plazas at the um mlin and the Andrews and just for those services and again that is not the replacement or the fixing of it but geot Tech design bidding and construction Administration to make sure that it's built correctly that is $45,500 and that's from someone that's from a company on one of the city's house doctor services so that's like project management as well or no yes yep yeah with the construction management piece that's what that's what it is geotechnical comes in at 6500 design 18,000 bidding 6,400 and construction Administration 14,600 okay so I just separated that into two lines okay so that we have both of them on the list y um okay so I think this middle group is the group that we a we need to try to get some better pricing to understand where these projects are at and then B um we'll ultimately need to sort of prioritize and recommend um the go forward path on in the short term does that sound right to you is there anything else that's listed here that should move up the only thing I the only thing I'll say about the Ada project at the mlin is and you know correct me it may it may be good to bundle that with the HVAC just because if we're if we're hopefully doing the Lion Share of constru of the HVAC program during the summer um maybe it's just those two buildings are under construction over the summer if we're able to get these projects lined up so it's not like okay we're going to do the the roof uh the roof slac and then we have all this construction equipment around the buildings and then we're ripping out the uh the plaza or fixing the plaza or something along those lines so I don't know if we want to move those kind of closer together just thinking from uh someone who's never done Construction in his life like thought of like maybe just the projects come together uh so we know like those two buildings are offline next summer for summer projects and summer uh Affairs um I just put a note and maybe we can Circle back and talk about that next time yeah part of my and my part of my question on that is what does that do to summer programs that we're offering in different schools I know I know most of our programming the summer was it Miss and high school if I'm unless I'm missing something and the Roberts yes okay um remember Graham yes um I'm looking at the policy um and you may going right next to this but um we are supposed to create four lists obviously we have one list all done which is the all projects we're looking at it um and then it you know when we pass this um you know one of the lists is projects that are eligible for Community preservation act funding net School spending and then things that are not eligible for either um I'm just wondering who has the expertise to decide whether something is eligible for CPC funding or CPA funding um well there's four pillars right that um are eligible for CPC funding one of them is affordable housing so that Broadley doesn't apply to us um then there's like historic restoration open space and I'm forgetting the fourth tier I think it's recre Recreation yeah so historic I think only would apply under the Curtis tffs um and the um the CPC is not looking to necessarily from what I understand in my meetings with them repair playground fac they don't want to do routine maintenance right um so it's more along the lines of the rebuild or Renovations or things along those lines correct um so member so I think this spreadsheet actually gets us to all of those places um yep just in a different version if we can add this net School spending um piece on and I think um Noel that may be something that um I can work with you on offline to tag these um as as whether or not they are um El you know sort of inclusive in that school spending or excluded from um so we can do that before the next meeting as well yeah I don't even think that's not really an opinion that's fact kind of thing yes or no as I recall there's the determination based on what the project is and then there's also a funding threshold right because I'm I'm looking I if I'm remembering correctly and I might not be it was 250 250,000 was a cut off and I'm looking right there at Network closet minisplit um Y and I don't know what borderline is going to dictate how things are classified so if that's if we need to look at that quote a little more carefully for that determination we might need to do that but no I'm sure knows that number much better than I do yeah so I will share this with Noel after done here and ask um that that be added to before our next meeting um are there any other projects that you all have on your mind that haven't made this list just yet I mean the only thing that comes to mind is we have talked about getting Elementary School students into Middle School spaces whether it's after school or some other reorganization down the line I don't know that that is concrete enough but I know that when I spoke to Nick tuci for example you know the concerns around having Elementary School students in there would require some changes to classrooms I don't know what the time frame is that maybe the superintendent knows that a little bit better or somebody who's been talking I know we're due to get an update on after school at the Andrews but that is something that is potentially a capital project if we're looking at changing who is in the Middle School building the what are currently the middle school buildings hi um I'll do dinner in a minute I think we can certainly update this once we hear from the after school program if there's a capital need there um or might just be building in grounds not quite Capital but right that's a question yeah hopefully not a capital need but I hope not but it is yeah okay um so we can Circle back to that um at our next meeting as well um is there anything else I guess you Dr Cushing you mentioned the roof as being ready for solar are there other solar projects that are possibilities down the line you mentioned that for the Andrews is are we yeah the the there significance not sign there's consideration serious consideration for the mlin as well um but other than that there's there's really no other project being thought of but the mlin HVAC project is being done in consideration of solar so I think maybe we can get some details about the like evolving scope of that project which sounds like it's everything in the kitchen sink in that building and then um we can we can update it if necessary but um yeah I think the other you know the recommissioning process will also tell us whether that's an option for um the outside buildings and member Graham I just wanted to add a comment to member Rin feld's um ask about if there is a different configuration um would would it need to be capital projects the answer to your question would be yes if um the committee deemed that a different configuration would need to take place with one of the other buildings but um between now and the next meeting we might be able to have a little more information to um provide to that conversation to that topic okay Erica oh thank you sorry yes I I was talking to a third grader who was in okay apparently they like to be fed I don't know it's weird that is always oh fourth grade whoops anyway I was goingon to say I think this is when I was having audio trouble but anything Curtis toughs I assume that those calculations are being made with msba thinking in mind of what's worth doing in a building if we really are looking to collocate and that five to seven sorry fiveyear plan yeah yeah and I think the other thing um you know that is a consideration when we get to feas ility is does um does do the administrative offices stay um at the high school or do they be do they get relocated and to a place like Curtis tffs um is always sort of something that is a possibility as well um because the administrative offices if I am remembering correctly generally are not reimbursable under msba so to to rebuild the administrative offices we would have to pay in totality so that may be um a good way to um change the use of that space instead of um uh shutting it down completely um okay any other changes that people think we should make this evening um the agenda for our next meeting is exactly the same to continue this conversation um so that we can agree amongst this group what we're going to recommend um and then that will go to a committee of the whole in December where we will walk through what this is and what is on here um and formalize a recommendation from the school committee that will be shared with um the the mayor obviously mayor will be there but the mayor and the council in terms of um funding needs and um so that uh at a capital level we can plan accordingly um so I think we can make a motion to continue this meeting um is that right um you know I think we can okay so um is there a motion to continue the meeting motion to continue the meeting to the to a date yet to be determined no we have that date I just we do the 19th of November the 19th of November correct all right to the to November 19th then at what time do we know that five five o'clock yep wonderful um so there's a motion on the floor to continue the meeting I'll second that second by member reinfeld um I will take a roll call so member Russo yes member reinfeld yes member Graham yes three in the affirmative zero in the negative uh the meeting is continued for until uh November 19th so does that take the place of adjournment that is correct it does okay