##VIDEO ID:qorztDP2QHI## that on Tuesday May 28th sorry May I'm looking at the wrong one that's on May 28th something is not quite right um second Jenny yeah um the website description there's actually three underlying links in that description C to the words strategic and you'll get to the right place I did send an email to have that text thank you I thought I had the right one pulled up because I went through your your email to find the right link and then I still had the wrong one so um okay here we go um please be advised that on Tuesday November 26th at 5m there'll be a strategic and capital planning subcommittee meeting held through remote participation via Zoom this meeting is being recorded um the meeting can be viewed live on Medford Public Schools YouTube channel through Medford Community media on your local cable which is Comcast 98 or 22 and Verizon channel 43 45 or 47 since the meeting will be held remotely participants can log in or call by using the following link or call number um the meeting ID is 917 9449 2754 um questions or concerns can be submitted during the meeting by emailing Jenny Graham medford.ma us those submitting must include the following your uh first and last name your Medford Street address and um your question or comment um this is a continuation of a meeting so I'm still going to take the role is that right generally speaking Yeah Yeah okay um so member reinfeld present m Russo present and member Graham I'm here so three present zero absent um so as I mentioned this is a continuation of our first uh subcommittee meeting that we held back um on 10:15 and the goal of these two meetings is to sort of put together and formalize um a view of our Capital plan for the schools and think about um what kind of recommendations we want to make to the broader school committee um which will happen at meeting in December I think it's the 11th um and I see that we have a couple of guests joining us so we have Alicia hunt from the office of Planning Development and sustainability and we have Paul Ry from the city's facility team so welcome thank you for joining us um I'm actually hopeful this meeting will not take an hour and a half um but we this is the first time we've done this process so we tried to um make sure that we had enough space in the schedule to do all the things that we needed to do um so I'm going to bring up um the capital plan that we worked through last time and just provide a little bit of context for those of you who are um newer to um the conversation just as soon as I can find the plan um there it is and um this Capital plan the way that we created this um is we started with um last year's Capital plan which was created in a meeting um as like a starting point back in like May or June um and then um from there uh Peter uh did solicit input from the building principles to say um what other Capital needs exist in the district that we may or may not sort of have on our radar in terms of like things that we see and that sort of how this list has come to pass um one of the things we talked a lot about last in the last meeting was sort of this intersection of a whole bunch of work happening at mcglen and Andrews that this committee is aware of and apprised of um and sort of how's that play into the the overall Capital plan um and I actually met yesterday with um director hunt and Dr Cushing and the OPM for the project to try to get some clarity around um some of the work that's going on and just sort of having some discussion and we we sort of did this um when we met last time there was some question about like what's included in that project and what is excluded from that project um I think some of that has come into focus a little bit more or at least um we have sort of a directional Focus that can help and the other thing that we talked about um with the OPM was um sort of the timeline to prepare to keep the project on track and um we asked the OPM also to be available to join us at the at our um Committee of the whole meeting which actually will become a special a special school committee meeting um just to give us an update on the project itself but I can I'm happy to relay sort of what we talked about yesterday in terms of like you know sort of things that are lumped into this and things that are excluded from this so that we can revise this Capital plan um because that's like the biggest block of things that are in process right now um so in scope um is the the piece that we think about as HVAC right for both schools mlen and Andrews so that's in scope there's not been a question about that um but a couple of other things that um we talked about and confirmed um yesterday um as directionally sort of where we're going um to include includes um both the roof rebuild in some fashion at the mlin and um the uh the network splits and um the the many splits that are in the network closets in those two buildings um so that's what these two rows are and I'm just going to move them up here because this is um up here stuff that we're saying is in progress and funded um and all of these things um all of these things sort of are bundled into the project at this time and what that is going to allow is for the OPM to actually because we we have sort of like a chicken and egg situation going on right where we say like how are we going to pay for this well it depends on how much it costs well it depends on what's included well it depends on how much it costs right so so um which is sort of very typical at this point in these kinds of projects but what we talked about yesterday was that um we are proceeding as though a bond will need to be issued by the city um for this project and that it will include these components and solar for the roof um and that is enable that will enable the OPM to actually go put that package together with pricing so that then we can look at that comprehensively and say okay yes that is the that is the go forward plan and yes that is the funding mechanism um in order to um the other thing we talked a little bit about as the group was um in order to keep this project on track so that it can be completed before the next school year um there is a tiny window that we've got to get exactly right between now and February um so if you all recall at the last school committee meeting we um took a vote to authorize the mayor to enter into a cmat risk contract um and Paul and Alicia feel free to jump in if I get this wrong but what that allows us to do is bring the construction manager into the project sooner than we might otherwise do and that allows them to do things like get the equipment purchased that we are going to need that has long wait times while we wait for like the final design to be completed so um the timeline that we talked about yesterday was that really in order to keep on track um we need to be in a position to fund um this CM contract startup cost and the equipment cost in the month of January which does mean that all of this like question about funding and bonding has to um make its way through the process between now and then which does include an appearance at the um council meeting then an advertisement and then a second appearance is that right Alicia yes okay yes um and there's many more steps than that um that's like a grossly simplified version of what's happening but um what we did ask the OPM to do was to be prepared um to come to our special meeting on the 11th to give us an update on the project and particularly that timeline of like what needs to happen what do they need from us do they need from the Cityside Etc um to make sure that the project stays on track um and uh um that's uh that's the mlin project in a nutshell um any questions about that one Erica yep just to refresh the funding source for that some of it is allocate where is that coming from how much of that is already allocated and how much of it needs to be directed have the final number until recently yeah the OPM um is under contract and being paid for yep um and I believe that is coming out of arpa money is that right yeah um and then all of the rest of the costs we have to bond in order to have the money to do that so that's why the bonding process is so important timeline wise because if we can't get those things in place in January it's going to push the whole project right back and then we're going to be you know back at you know in impeding on the start of school okay yeah because I know we had designated some things for HVAC but it's all bonded thank you um also includes move some more and network okay um so in terms of in um prograph process um activities those are that's sort of one big block of activity does that make sense um and we would consider all those together so I'm putting that above the funding line although obviously there's still a lot of work to do to secure all the right approvals etc for the bond um but that's sort of where we're at with that does that make sense so far yes I'll just put in a request to keep it bundled when we present to the full committee I we don't need to go back and forth on every element of it yeah with the with that funding source yeah um and this and the school committee actually we won't vote on the funding piece of it because it is bonded so the city is the only Authority that can take out the bond right I just think the rest of the committee is going to want to know that and see that in front of them yeah got it um okay um so the other um the other thing that we did talk about that I think is really important um is we talked with the OPM about these um recommissioning assessments and that that's like another place where um broadly speaking the OPM is on board to do those things but funding has been such that um there's not clarity about when we wanted to do that because we didn't tell them and we didn't tell them because we didn't have money um so that's one thing that I think um we can um sort of start to clear up what we talked about yesterday um in addition is that msba is opening up an accelerated repair window like usually between it's usually like between January and maybe April March April and that accelerated repairs for things like roofs boilers HVAC Etc um MSB has adopted a new process where they'll open up a window this coming year January to June or January to April and then they will do it every other year and so if you hop into the window this year in January you would learn if you were able to um be funded sometime like around now so it's it is a long process um to get the notification to start um but if we uh if we are interested in doing that um we have to either get in this year or it's two more years so it would be January 2027 um before we would have another go at it um I did talk to msba uh last week and they did confirm that yes districts who are in um the core program can apply for Accelerated repair projects um so I think um what probably makes sense is for this um recommissioning assessment line to sort of split into to maybe two lines one is a mini assessment that would enable us to if we need to take advantage of that accelerated repair program so that assessment could get us ready to submit for Brooks Roberts and misuk if we find that the needs there are pressing and Urgent when we talk about roofs and HVAC um so what we may want to consider recommending to the committee is that we pursue a mini assessment that looks at those pieces that are eligible for Accelerated repair in an effort to put forward um uh an application in that program this year um if we qualify but we don't know yet so um the thought the thought that we batted around yesterday was let's try to um do some sort of mini assessment um the OPM is going to figure out what the cost of that is and based on that mini assessment it will inform our ability to go into this accelerated repair program and then once we have Clarity on that then we can Circle back around to um the sort of like regular routine recommissioning projects um into the future but that would get us sort of on track does that make sense any questions about that um he was going to get us the price so as once I get that I will um uh fill that in but I think um one thing we may want to do is identify this as like a thing that we are recommending that we take up urgently um so in the project status there may be some things where we say we're recommending that we do this in FY 25 um and then we can have that discussion with the committee and make sure that they agree with us I don't know what you all think about that sounds good to me yeah I think it makes sense if it's going to up the chances of getting some funding for these other projects that we know are coming and are those do you know are those typically funded at the full cost is it a portion and then the district needs to come up with the rest or District City yeah I think it's usually a portion I don't I don't think it's full funding but it is a piece of it um okay and then then um the other idea that I had is that we at some point talk about um with the OPM this idea of a districtwide electrification enablement assessment and where that might fit and whether that is in the scope of their work um and I we did not do that yesterday because we had sort of a full plate but um I don't think we necessarily need to recommend that we proceed with that in fy2 um but that could be something that we Circle back to with the OPM who obviously is getting to know our buildings intimately and um would be a probably a decent position to be able to do that y this was one of the items where I was wondering if there was any alignment with similar efforts parallel efforts in other City buildings um that's a great question Alicia hi good evening so yes there will be um we are applying um we're basically doing the certification to be a particular kind of green communities a green communities leadership program and through that program there's going to be technical assistance to help with some of this evaluation of buildings and we always include our school buildings in that so that that would be in what we say we own um for something like that um Brenda Pike in my office is working through that process and is keeping an eye out for those timelines and um she I could get I wasn't anticipating that question this evening but I could easily get her to give you guys some information on that so that uh we could look at the technical assistance because there's a lot of incentives from the state to move forward with electrification so the whole make a plan figure it out and then help with the actual doing is stuff they're looking to do and so we're putting ourselves into that program yeah I would love to that timeline that's fantastic and do you think it's possible to get a sense of the timeline before our committee of the whole turn special meeting uh yeah I'll shoot her a note asking her if she could put something together um I I suspect that if she was sitting here right now she could have just given it to you off the top of her head um but I can't that's why I have good staff thank you thank you okay so I think the other question um is around uh second let me just move this down here uh any of these other um any of these other projects that we are suggesting um that we are recommending like proceeding with an FY 25 um and we last last time we met we talked about the fire pump control in the mlin the failed flashing behind the brick facade the brick facade and the freight motor elevator is being like and the door sweeps and dumpster mitigation being urgent types of projects that we should consider um recommending that the the um school committee look for funding for um I don't know if you all have any thoughts thoughts about that in terms of like which ones we should be recommending I I certainly um I don't know how many years we've been talking about bike racks I'm kind of tired of talking about bike racks um and uh well it's not a lot compared to a lot of the other things it's still surprises me how much bike racks will cost us um ging did we lose you no I apologize um and I have a baby in the background so I do apologize for that as well uh well not apologize for the baby but she's a little distraught uh the bike racks are in the process of being ordered we received $20,000 from Community preservation to to install um modern up-to-date bike racks and bike repair stations uh from the uh for the mlin Andrews and the high school uh so those are in the process of being ordered um surprisingly um there are delays in that um in that supply chain um I also I apolog can you hear me yes but the so there's two pieces there's one that is above the line and it's says it's Grant funded by the CPC um and there's one that's below the line that's for Brooks Miss tuck and Roberts and I think that's the one Paul is referring to if you're uh yep I mean we could definitely do that or wait until the next round of CPC funding in the summertime uh to uh request of that and demonstrate the project that's completed um or just take it out of the local um capital budget um if if they've been if the CPC has been amable to that project um and we think that that's um a good thing to at least try to Leverage The CPC funding for um maybe that's what we recommend to the school committee questions thoughts Erica Paul I agree okay cool I also member Graham I also it appears I updated the wrong uh Capital planning spreadsheet with numbers um for uh mlin and Andrew's parking um that's uh in the neighborhood of 1.3 million uh to do Granite curbs is $125 per linear foot comes out to about $600,000 the pavement is about $400,000 to do the bus loops and the um the bus loops and the parking lots at those two schools uh and then uh in speaking to the city engineer Owen wartella he suggested because of the price fluctuations in Asphalt to do a 30% contingency which is $300,000 so that would be $1.3 million on that the um the re uh the plaza the ADA compliance of that I believe I forwarded it this email on on October 22nd but that is a ballpark um and unfortunately it's it's one of those things another chicken and an egg you don't know it until you're necessarily into it um in the neighborhood of 300 to $600,000 to fix that Plaza the the entry plazas for the mcglen and the Andrews uh the drainage at the Brooks um to do the curbing is about $7,500 there are also two um there are two um French drains that um number one seem a bit undersized and number two and once again I apologize uh are definitely need to be cleaned out but they seem undersized for the water that they might be required to handle so the that would probably be in the neighborhood of an additional $115,000 for 22,500 in that ballpark and I will go on mute here if you need me can I just ask you a question about that one um is that assuming DPW has the capacity to do the work or that um somebody else is doing it that would be somebody else doing it um I don't think uh if we want to like I think DPW has a lot on their plate um and if we want to get the project done we may have to get the project done got and so the front Plaza we had somewhere between 300 and 300,000 and 550,000 between design and construction is that correct uh yes I think the number I think the higher number came in at 600 um but okay and that was one of the ones we flagged saying should this be concurrent with HVAC did we get an answer on that it's not sounding like it's tied to that or there's any real connection there is no real connection okay director hunt while we have you here um the the issue is both at the mcglenn and the Andrews the front Plaza is like settling and causing an ADA issue um are there other funding sources besides just City cash that we should be considering here from a like Grant perspective or um particularly because of the Ada aspects of that I haven't seen any good funding sources for ADA compliance um there tends to be an attitude of it's your your responsibility and so you should fund it um when we've seen things they've been so small that you know a couple of thousand dollar here or there sure the paperwork usually um yeah and former M mlin had mentioned a grant that I know was a challenge logistically to apply for and then when we did get an application in we were not funded for it I don't know if that's something that we can revisit I think Dr Cushing might have been the person involved with that but also director noaj Dr Cushing are you there I am could you quickly restate the question uh I was asking about the grant that member mlin mentioned I know we couldn't get the application in one year and another year we got it in but it didn't come through I'm wondering so um yes so uh director Noel J worked on that this past year she encountered these same frustrations and um issues with that online submission um uh like frustration to the point of not being able uh in similar to what we went through um of um it is the most archaic submission system I've ever seen and uh it has caused uh you know we're going to have to work at it this year but to figure it out but that was taken on the city Side this year so it was taken on the city side but ultimately not successful yes in submission correct and So when you say we're gonna have to do it again this year who do you mean is going to do it oh we're gonna we're gonna have to figure out uh we're going to reach out to the state Partners on it to try to figure out how the best way to actually submit this is because we have proven uh in two years unsuccessful and who's we uh I tried to submit it uh twice uh in no but who's reaching out I think is my question like is this something Francis is doing is this something we are doing like who's doing this reaching out part uh so it'll be either be myself or Francis to do that work to reach out to them and to figure it out some something's fall crashing in my house not sure what it is keep hearing then let me ask a clar ing question about these items are we out of compliance or or are we in danger of being out of compliance um I would say that right now the buildings are not accessible under the Americans with Disabilities Act um for entry into the buildings by the main entrance and the doors affected and is the fix are the fixes that are costed out here I know the range is Big will those have sufficient longevity that we won't need to be looking at this in the immedi again in the immediate future is this a or is this a real fix yeah in speaking to uh the people at Weston and Samson they're going to if I remember correctly from the October 22nd email um they're they think that this will be a permanent fix because they think that the settling has occurred and but once they get into it they'll be able to they'll be able to test and to see to make sure um but the idea is that we're not doing this once every 20 years the idea is to fix it to maintain it and uh to make sure that it is uh still accessible and um Dr krushing when you say we need to work with the state Partners who are they um I'm forgetting the exact name of the office that runs that Grant is it a commonwealth office or is it a private yes it is a common nope it's a commonwealth office um do you think it would be helpful to reach out to our state delegation to ask for their Assistance or Alicia do you have thoughts on how to navigate this I know we haven't given you really any information so I wanted to get a clarifying if you don't mind was is the problem that you're talking about is the system combis and is it literally the application or is the problem getting the right materials together to qualify nope we've had all the materials together to qualify we've had all the appropriate plans requirements all those types of things uh it is a form that times out in uh an exceptionally short amount of time it does not save um we have on numerous occasions entered and re-entered uh and tried we were told uh not this past year but the previous year when I did the submissions that you know they would accept it that it was in but then um I you know I don't think be qualified but it is the the tool itself to go online and to enter it is um an exceedingly archaic submission tool um to work with it is it is not it's not we've on the on the school side we've moved to a system called gems um it is it is unlike any other uh Grant submission software or program that I've seen and having done this now with both state and federal agencies okay I I asked we've run into technical problems with Grant applications in the past and usually when we reach out to the granting agency they are aware that their Pro their system is a problem and they have a workaround um so it's surprising to me that they haven't just said to you just email us this the forms yeah that has not been said and there have been no workarounds offered it's um at least at least when I did it if I can interject it's the Massachusetts office on disability um that is providing these grants thank you the disability commission no the Massachusetts office on disability unless they've rename themselves okay they may have renamed themselves um to this but I know I spoke um this week to Francis about this and she said she submitted it and then the application disappeared from the system and they don't understand why you know it it is a problematic system you can't you actually it when you start the application you have to complete it when you're doing it there's no way on their site to save it and then come back later if they ask you for information um so it's very cumber some and doesn't operate like any other website that's out there and just just so the committee uh the subcommittee is aware uh you know 18 months ago or so or 13 months ago whenever it was that I was working on it um we uh we were looking to do curb cuts at Medford High School we were looking to do way finding signs within Medford High School and in other places in the district uh for accessibility at as uh those were the two primary uh fixes that we were looking for we were looking for 19 curb Cuts I believe it was um at Medford High School um as well as to do the parking improvements for um Ada accessible spaces that work has been completed uh on the local budget um but we did that work uh at the end of last year April of last year um I'm going to suggest that um our recommendation to the committee is that we successfully for the first time submit this Grant and that meanwhile um I'm GNA send a note to our state delegation asking for their assistance in how they can help um get this moving in the right direction uh Dr Edinson yes at the time um when we encountered all of the technical difficulties I was in communication with um representative Shan gly so he was aware um but at that point in time everything had been lost we thought it was in there and it got lost so he he was aware of all of the technical difficulty that we had so he may be a good starting point um when we start the process again to keep him looped in from the beginning okay um I will send a note to reach out to him if the if this group and then ultimately the committee is agreeable that the recommendation is we should submit a grant this year I think we should I also think we can't be dependent on this grant coming through to get in compliance for accessibility I think this has to be a priority with or without the grant so let's see if we can't move that along Grant lies and if not um that may need to be a request um and then you asked what else here in the Shaded portion is a priority when you say the flashing failed the word failed is always worrisome what does that mean for those of us who are not stone masons um it means it rains inside the kindergarten when there's a driving sideways wind yeah and we're fixing that for the roofs on other buildings that also feels like a men well and so my qu I if you sorry to interrupt my question on this is all right um you know we could move this project forward now with um you know with funds that are becoming available or you know like I I mean this is a long-standing problem so I'd like to get it fixed um but I could also see a realm where it's rolled into the roof replacement roof repair restoration but I also don't necessarily want to wait on it how is the flashing on the brick related to the roof uh it's it's all where that section of the building connects back into the connects back in um so basically while that work is done on the roof and building envelope I would uh make sure that it is written into the scope that that has to be addressed the flat the flashing issue behind the brick is not at the roof line is it uh it appears to be it appears to be um Alicia have you all talked about that piece of that at all or should we ask Tom about potential integration of that into the bigger project or um yeah I know there are some flashing issues on the roof I I hadn't heard that there was a problem down the side like with Behind the Bricks and all it's if it is in fact that the water's getting in at the roof level that makes sense as opposed to uh you know coming really straight through the wall which sounds odd to me but I don't know it could be um we need to get a full quote an assessment for the roof but I think that if we mentioned this problem to the people looking at that they could tell us if they believe that it's a problem we already know we already that we already we did a water infiltration test we yes we did a water infiltration test that I've circulated around uh Alicia I apologize that I didn't circulate it to you um but um and there's again once again the the topic of the night chicken and egg um you know in order to repair this and build a scope of work we needed a scope of work to build the scope of work in another circular issue I mean if it's in any way related to the flashing on the Roof then it it clearly makes sense that it should be yeah at least because I wonder I don't know maybe Peter knows that there is there work that needs to be done literally on the bricks and Behind the Bricks or if it's just roof level work if it's roof level work then do it with rebuilding the roof or even the the roof wall connection um it appears that it's it appears that it may be um the roof wall connection as well as removing three courses of bricks uh along uh a section of the rear of the building will that come out in this mini recommissioning assessment that we've just split off we well we already have done this for this problem right we just haven't funded it to actually fix it right so I think the qu it's a known problem that requires funding it's about $80,000 I spoke with a Community member who has extensive construction background about this he was surprised at how much it would cost and then we looked at what was in the um you know the high level assessment he was like oh well that that seems actually appropriate um and so it would generally speaking be about $20,000 in construction management costs uh to manage the project and make sure it's done right and then $80,000 in actual uh equipment time materials right so one thing is that I see is that if we already have people mobilized to be doing work on the building and to oversee construction Etc then there's some cost savings right like there is this idea of mobilization getting the contractors in stuff out to the site and that every time you do that that's an added cost um because of all their overheads so if it is an option to do it together then there is some uh economies of savings there is you know it certainly that's and I do question can you actually fix it without doing the roof like are those two integrally like if you were to fix the area Behind the Bricks but not the part on the roof which is the flashing does that defeat the purpose and the problem reoccurs so you actually need to do them together sounds and then another another idea would be to just replace this SE of the roof now and you know the course of bricks and all that but um I don't know what that would do to increase that $100,000 cost when adding in the roof or roof reconditioning yeah but this is when we we definitely get called on when every time it happens because it's not like a little water streaming down the it's a lot um and it's not it is we're talking about the mlin right yes it doesn't make any sense to do part of the roof and not the whole like if you're going to do the whole roof within the next six months you know sorry uh uh director hunt the this roof is a lower portion of the building that juts out um the classrooms in that area jut out probably about 30 or 40 feet and so it has its they have their own separate lower roof it's a one-story roof um so so I I would normally agree with you 100% however uh it is almost a separate roof from the main larger roof not almost it is my apologies I'm looking at over never realized that that existed as a separate little roof yep it's a fun architectural thing that I wish didn't exist and I mean member rouso is 100% right uh you know we get called on it it is definitely something that was brought to the committee's attention I believe in uh November or October of 2021 um there was another thing I was going to add but hopefully it'll come back to me I apologize um okay so I can get a note to the op we can get a note to the OPM about this piece so that there's at least an opportunity to talk about whether inclusion in the project is an economy of scale or not um but also um we can talk to them about whether there's an opportunity to advance this work ahead of the rest of the work because it is its own separate little roof that is not the same as like the bigger roof project so um we can get that information and and integrate it before the special meeting that we have and memr I do have one other number that I I think I forgot to mention earlier um our our Roofing inspector um conducted an infrared scan of the roof uh I I believe and director riggy can jump onto this uh the initial thoughts on a visual inspection of the roof a few weeks ago the thought was that it was about maybe 10% wet uh that that could be fixed uh the infrared scan revealed 20 to 25% um water saturation water infiltration the right terms I'm not uh doing right now but he then uh changed his recommendation and said that it should either be a reconditioning um which would be similar to what was done at the Andrews or a roof replacement which would uh increase the um insulation the number if I'm recollecting on the roof reconditioning SL restoration um is 1.4 to $1.6 million whereas the uh roof replacement which includes all new insulation but both products are guaranteed or or are listed at a 20-year roof so the the White Knight slash um film that goes over the roof similar to The Andrews is 20 years a new roof 20 years uh the price on the second option for full replacement with the added installation is uh at 2.8 to 3.0 million doll okay got it thank you um did you also get a price for the dump the door sweeps and dumpster mitigation so the door sweeps are are nowhere near as expensive as we thought that can be covered in the local budget and will be uh the dumpsters I'm awaiting uh emails back from um Waste Management on what the cost would be to move from we currently own our dumpsters and own our equipment to move towards a lease option on those I do not have that number at this time when you get those numbers can we um can you let me know and I'll update this absolutely okay um okay so we have some items here um the network closet Mini Splits for Brooks miss duck Roberts in the in Medford High um we were um Dr pushing you were in the process of parsing out that estimate of like mcglenn Andrews versus everybody else is that right it is I have not finished that and we'll get that to you as well and can you help us understand like how um urgent is this need at Brooks Roberts Miss Medford High so um it's beyond urgent the the systems have essentially the systems have failed um they're 20 years old uh they're many of them original the building um and they have either all failed or in their last stages of failing um as member rouso can definitely back me up and a test uh network uh infrastructure requires climate controlled uh they generate a tremendous amount of heat um and especially in those small closets they need to be climate controlled or uh quite literally they will cook themselves as we are seeing um one other project that I'm working on is uh rebuilding our Network infrastructure we have a significant amount of e-rate funding available to us um that uh we have not accessed um the the Lion Share of it so um but in order to access those access those funds we would have to put up in the neighborhood of $150 to $200,000 uh because basically the government does a 60% match um so we're right now building a proposal with our eate consultant on this however the eate money does not it only supports networking and direct Network infrastructure it does not consider these Mini Splits and cooling systems as um part of that infrastructure it is ancillary too although really required um so the those systems have failed um do have a report on that that I can share with everybody um from Royal air uh met with them um and went through every single um system in the district and what would be needed to replace them and then b2q has done the designing of it which you know it's basically figuring out the best system of the Mini Splits to put in there are a few various options um but they are are um right now the the refrigeration in HVAC world seems to be going through a lot of shifts with various refrigerants the equipment we'd need to replace them uh really would not be available until Q2 of next year so that April April May June time frame and are you are you suggesting that we need to prioritize this in fy2 or that we should prioritize this for FY 26 uh I think it needs to be prioritized across the district um as as an urgent need it's it would be it would be unwise to replace the network infrastructure in an environment that is simply going to cause it to fail so you're and quickly 25 so 25 does that recommend proceeding in FY 25 is the recommendation yeah yes yes yeah okay um and then we have um the fire pump control at the mlin elementary um uh that can be removed that has been replaced okay well I'm gonna say it's complete then y perfect um okay do we even have a section for complete first time for everything right put it at the top and um the first thing in a new tab is what that is uh yeah project status complete instead of in progress excellent news um okay we have the freight elevator motor at Medford High uh just got an update on this today uh director Ry was with me when we got it uh we're trying to figure out um the actual pricing uh but uh it has been recommended that when this motor is either rebuilt replaced that the controls for the freight elevator already should be replaced because it will they will need to be replaced shortly thereafter if we don't do it at the at the same time so we're we're trying to get we're going to get some clarity on pricing um um to make sure that it was fully inclusive of everything I need but uh Paul if you have Paul riggy if you have anything to add on that please feel free uh no Dr kosing you're exactly right it um the elevator company that I used when they looked at it said based on the age of not only the motor but the controls for the motor that it would not be in our best interest to do one without the other because then we're guaranteed that they would work properly going forward and is this um member reinfeld and member rouso a recommendation for 25 oh yeah I I think so this is an on the verge of failing or this is an already failed uh it failed due to the flood last year the mootor the motor is not even in the building anymore it's with one of the elevator companies um so yeah it it has failed got it um and um the uh the door sweeps and and um dumpster mitigation is it are we putting that in a recommend proceeding in 25 category I I think if I can offer suggestion I think both of those should be um I want to get not just cost but a real understanding uh the dumpsters um can't believe yep so I would like to make sure I get a comprehensive understanding of the dumpsters and what needs to be done ask could remind us sorry go ahead remember can you remind us what the dumpster situation is so they're they're essentially they appear to be they've been all the dumpsters have been previously repaired they've rusted previously they've been sent back to waste management we've paid for repairs and what director mlin has told me is that you know there's there's no more opportunity to really repair them um so I don't see why we would want to purchase dumpsters again seems like if we have a problem with the dumpster in the future we're leasing it Waste Management please come take the dumpster and replace it with something that's going to be um preventing rodents and leaking trash and things like that um Direction hi this is something that we've talked a little bit with Waste Management about as part of our new waste program for the city so we do um have some pricing with them we have a direct contact with them but the to be clear what you have at all the schools are compactors with dumpsters in them that have rotted out and um I would like to have a consultant a waste consultant just come and take a look because it might be that the and we have somebody who I believe who could do that for free um who might it might make sense to have regular dumpsters that are emptied weekly might be cheaper than replacing the compactors it's a little unclear to me if you can just like if you rent a dumpster from Waste Management that you put inside the compactor that that actually is possible I think we may be looking at replacing the compactors with dumpers emptied weekly and that might be cheaper than purchasing new compactors um but it's something uh that let me um hook you up if if director Cushing is the right sorry I'm uh is the right contact to get you in touch with the people at Waste Management who we've been talking with a little bit about this it it fell off my radar but we were thinking about it about a year ago yeah and that's I emailed the those individuals that we were speaking with a year ago I'm just awaiting a reply I was ask what the timeline for the assessment is but it sounds like we don't have that number either I also don't know if that would necessarily need to fall under Capital if it becomes part of the annual if we're not making a large purchase of dumpsters and instead we're moving to a lease option whatever it may be whatever it may be um but so what I wrote was recommend proceeding in FY 26 um Potential from the operating budget um because I think realistically it's the end of the year and fy2 ends in June and if we're going to boil the Ocean between now and then like realistically we're not going to get to doing a replacement of something like this until summer which is already FY 26 so if the go right so if the goal is like between now and then we like figure out what the right go forward plan is and whether that's capital or or budget or whatever it's I think what I'm hearing is it's fi 26 do you guys agree with that yes I do okay got it and then um drainage at the field uh for the Brooks this year thank you that's a very um long time coming my kids are going to graduate before it gets fixed um Can it happen in elementary school when we started this conversation do we have what we need to do that do we it I age can't it yeah it sounds like we have a quote um so it's just a funding issue and is it going to effect I don't know how long it takes is it are people using the field now yeah so is how long does it take I remember when the Roberts playground drainage issue was happening and kids couldn't play on the playground and I won't mention the mlin we should be able to this isn't under the field it's um on the hill okay that like essentially dumps run off onto the field um but it's because the the hill is not properly drained so the field shouldn't be impacted by the work I wouldn't think okay so this isn't going to disrupt essential recess activities no I don't think so right Peter no I mean if anything maybe a few days but not nowhere near any Tye of a lengthy disruption okay I'm in then yeah yeah got it um and then um these items um the other things on the list here um Are all uh this whole group I think I would suggest that we leave them as not committed so there are things we have to plan for in the future but the mini assessment is going to tell us yep what that means um so to support taking any like urgent immediate action in terms of funding but we should leave them on the plan because they are upcoming needs that we know we're going to need to think about um the other remaining items on the list we have districtwide security upgrades um and then we have playground Renovations also that are um you know I guess the not like urgent things are falling apart um but they were also noted at our last meeting as things we could possibly talk to the CPC about um and then the last thing is the parking lot Paving so so can I on the playground yeah sorry s goe happy bambuso go ahead sorry my apologies no no I just wanted to talk about the districtwide security upgrades um is there can we parse that a bit because there's a portion of that that I think we should do sooner or consider doing sooner um and that's the um the keyless the the the IDS to get in the fobs or whatever they're called Peter you have to fill me in on that e fobs and um I actually uh have uh reached out to the first of the three companies I've worked with previously uh to up dat the quotes on that but to also include um while our telephone project has been great in all honesty and uh I would consider very successful deployment uh one of the problems that we're facing is with the door phones so when you walk up to any of the five schools all right um not the high school but any of the other five schools and not the Curtis tffs uh what you're actually pushing is a telephone that is set to ring someplace those are 20 years old um and just we didn't have the money to put in the scope to do that work um and they're they're having issues uh some of them not all of them but what would be nice is to also have an integrated doorbell that has a camera so that security or secretarial or building leadership can see who is at the door clearly um so I've had them price out um putting those in at um the elementary schools which is two because they basically all have two entrances um and then the loading dock so three at those schools um two at the Andrews and I think either two or three at the mlin the mlin while a bigger campus has an interesting setup that there's really no need for one on the back door if we go to key fobs but one on the main door and one on the loading dock so I believe we just went with two there for the quote um so I do have those quotes updated um I do believe that that I I would highly recommend it um as as work that we should do um because it is it gives you a clear and accurate record of who's entering your building when um and provides you with uh really enhanced security however I will say um that I realize my limitations and I would recommend that as part of this uh we either use the house doctors of uh that the city has set up for um architectural firms or some other security management firm to manage the deployment uh so that it's successful I have a number on that if you so desire so remember so are there three parts keyless locks intercom and the doors right Peter yes one of them one of them was very expensive and that's is that the doors that are the is the expensive it's it's the cameras the camera upgrading the cameras across the district was going to be the more expensive um to do the to do key fob access at the schools um which is between three and five between three and five doors at each School few more at Medford High School um and the integrated uh like the cameras on the doorbells uh is is you know approximately $260,000 I'm sorry it's 264 3 to Five Doors and employee five or it's $260,000 for all of that plus the camera intercom buzzer system all of that at every school by the way just so you know at every school I I apologize I'm breaking up um at every school three to five doors few more at Medford High School key fobs and the integrated camera uh doorbells um at the um at the schools yes 260 total for all of total for all of them let me make sure I have this right keyless locks and and employee fobs three to five doors at most schools yep okay and then the camera intercom system yep included in that for the neighborhood for select entry points including three at the Brooks three at the Roberts three at the mck three at the mcglenn two at the Andrews two at the mgin two at the mlen oh three at Andrews two at mcglen uh two at Andrews two at mcglinn uh three at Brooks Roberts mck and three at Medford High School loading dock main door door 431 and memr if it if it were a new school I would do more there but I am trying to be responsible fiscally got it and so all of that is 260 yeah which is electrification of doors uh Network wiring cabling Hardware uh and all all on the same system that we have field tested with our Vape sensors so we we're starting to move towards an integrated approach and so what is the remainder of the 1.9 uh that is um either upgrading or um adding uh cameras so that essentially uh every square inch of the meter Public Schools is covered uh right I'm not going to go into the details publicly right now um but so that every square inch is covered um and also um that Vape sensors are deployed in all middle school bathrooms um as well as um some added I'll I'll term them added security enhancements at points at points of Entry and that's the one really 1.7 in that well uh let's call that 1.9 the high first quote I did get a quote in the neighborhood of 1.3 1.4 for all that was just mentioned and the other thing that was in this before was network phone availability in Medford High classrooms yep we we can definitely uh we can uh I I believe we can move forward with that um in the coming months uh with existing resources and infrastructure um so that goes into in progress I would say yes and it's there's no no there's no do there's no Capital dollars needed I can do it with the I believe we can do it um with existing infrastructure and resources that's amazing okay well hold on when it's done it'll be amazing Fair um okay but the district security updates if I leave that at 1.7 and then the key lock the locks and the fobs and the camera buzzer systems as a separate line item for 260 does that sound right yeah I it does I mean though I'd say the 1.7 you could pull that down more in the 1.4 range um I'd have to get those quotes updated um but you know I I think more in the 1.4 range by separating out that 260 is okay and so oh Mell thank you um so the I mean it is already just about December but the um and I always have to remember July 1 is the new fiscal year we don't really do anything in Jun um well we do a lot but um so do we want the the keyless Bob stuff to be next year or is this year or is it just too late for that so I think I think my recommendation would be um that uh this might be a good use of available now I should say now available funding um but again um you I defer to the group but I I believe this is something we might be able to do this year I do want to say though um it's one of those things that I would need assistance with recognizing my own limitations and the amount of projects that I'm currently managing so we just need to look at that piece of the deployment got it yeah it does seem like a good summer project um I just from a spending money kind of question I wasn't sure if we should do it sooner but well and I think that's I think that's like I would agree it is a great summer project however um in order to spend down perhaps resources and you know get high value I think this is a high value project that allows us to um to very visibly show security enhancements so I I guess I what I'm thinking about when I say recommend proceeding in fy2 um is that what I am thinking about as we are talking is that in December when we take a vote the vote is really for the administration to consider these projects as part of the budget the supplemental budget request they're going to bring forward in January and then if there is something that can't be funded that we said doe in 25 and it can't be funded through the supplemental budget then that has to go before the council for additional funding um but I think the first step is like this should give some clarity to our budget director to say these are the projects that we are think are very important and we want to see you weigh in on when you bring the supplemental budget forward does that make sense to everybody it makes sense to me and I I also um I do think it's a very high value project to fob stuff um you know we are also going into negotiations and frankly I don't want to talk about keys with in our Union negotiations um so I think that it would be good to just get this over with um but again the from the what's the supplemental GNA look like um this can wait I mean if there's ends up being room in the supplemental then you know this number here is already too big isn't itly yeah so uh okay so the things that um we still have as not committed are the districtwide security updates for 1.5 um we did have those like in FY 26 um but that's we're not saying anything more than that just yet about that um and maybe that's a good conversation for the school committee um the other question I had was around playground renovation so um we are mostly done with the playground renovation at the mlen and it's stunning and spectacular and gorgeous um and that it was a very long process to do the design work to make it such a special project um in the end so I I guess um I'm curious like we sort of have on the radar that all of our playgrounds are going to need to be replaced at some point in time time is there a um a timing of like when we might seek CPC funding for another playground and um I believe that part of the reason we are having this conversation right now is because the CPC window opens after this so if we were going to recommend that we put forward a project um for this upcoming cycle it would have to we would have to identify which project that would be yeah and the the two that I would say in uh the two that are probably most pressing equally are the mck and the Roberts um and um you know after discussing with uh Shenene our playground specialist we actually came to the conclusion that um based on population served that the misuk might be uh the bet the better option however we also know that the Roberts is a uh very full school and could use playground options as well um but funding really won't allow and I don't believe that these projects would be anywhere near the cost that the mlin was in the neighborhood of 2.9 Million um including the about 140 or 150,000 we spent on the design study with uh the design work with coply wolf um so I don't believe that it would cost that much I do believe the design would cost that much and um our community member donated time previously um so we need to really think about that so um I'm definitely willing and able to apply for um CPC funds um um you know I I think that window is more in the summer but you know it would give us time to make sure that we're we're ready to go um or the committee could say we want to fund the design not go to CPC for funding the design which would mean that we start the design process as part of the supplemental budget in you know uh February instead of waiting until say September or October oh I I just wanted to weigh in between the two schools I um would definitely Advocate more strongly for the Roberts um because the Roberts is our only elementary school that is really landlocked and the one major distinction between the mck and the Roberts is that the misuk does have the benefit of the Columbus Field park that that is you know it's they use both spaces so the students actually um although the playgrounds do need to be renovated the students at the Miss are able to go up the stairs and use the additional field space at the misuk location whereas the Roberts they really I you know it's so crammed over there they're landlock the students don't have that same option to have a park a green space which abuts their campus immediately abuts their campus that they could use on a daily basis and so that that that would be one of the things that I would just say if um a decision had to be made between the two schools I do feel the Roberts has gotten the short end of the stick um they're using you know practically part of the um parking lot for space because it's just so crammed and they have you know slightly over 600 students so being the largest Elementary School with the smallest um footprint I would prioritize the Roberts that that that's all I wanted to share if it came down to those two schools um I thank you um I I agree and um I do think that you know there's um there's an uncomfortable conversation that has to be had about the Roberts playground um and the the situation there um whether that that conversation involves um finding an alternative space to park whether that involves taking of land through eminent domain there is no solution to that area whe whether we do their park whether we do their playground first and then we do the others in the end when all of these are beautiful playgrounds one is going to be very distinct and that's going to be the Roberts for being utterly incomparable to the others and I mean I I think it's important you know I don't think that the staff should have to park a half a mile away um but but you know if a piece of property comes available a street over buy it and turn it into a parking lot and then make the whole parking lot into an actual playground that's the appropriate size for that size student population and I'm just spitballing I don't I don't even know that area very well other than having you know been to the school a number of times but my point is just I don't um I don't want to go small on the Roberts play playground um and we can always get fancier but the truth is there's just as everybody literally here knows there isn't enough for him as an understatement it's just such an understatement and um you know my my my children went to the misuk and I have like all these fantasies about you know how we could make all that area dramatically better and I'm sure a design study would come up with some great ways to change that area but of course the truth is as as um Dr Ed vinent said like there's the field I mean it's really kind of an ideal situation very similar to the the mlin situation and that there's a lot more space um so I'm okay with us putting the Roberts first but I also want us to not put it first and not have the hard conversation about we can't make it work if the footprint is the same that is just not one of our options um and I don't want to spend a million and a half dollars to make a playground where the kids can't even all be out and at recess at the same time because there isn't physically the space that's absurd um so if it's not if the Roberts ends up being a dramatically more expensive Endeavor because we have to buy another piece of land or whatever I I'm all in but um that's just my thoughts on that I'll just jump in and say I I do spend a lot of time at the Roberts given that well I only have one kid there now but there have been Residential Properties that have now been converted the available land whether that was even an option to take for the schools to purchase for the schools is is a question to me but there aren't a lot of properties it's it's very residential it's houses and we put up the there's a new there are new condos and then there's an ambiguous construction going on on Park Street and hickey Park is the closest park and that ends up being it shouldn't be a 10-minute walk but it is and it's a 15minute walk with kindergarteners and they have to do field trip forms to go to the park they do field day there it would be nice to get some kind of connection with hickey but it is a few blocks away so I do think space is at a premium um what Alicia C here um have there been discussions about this that this group is not privy to or aware of on the city Side um every time I go there I'm like what is that building across the street I don't know I I actually don't know what it is but I wonder about it all the time um for many reasons I dream about an after school Center and a parking lot mostly I don't I have no I have no sense of what happens in that building or or who owns it um but I just didn't know if there had been any conversations about what a space problem we do have at at that building like that building is busting at the seams and like we cannot go on like we we have so that's a separate but related problem um but the signs are that there's continued High and for elementary school students in that space so I would agree that I think the Roberts does need to be like first on the list but we need like a double decker playground or something like some something has to give there um and I'm not exactly sure what it is or where to put that in the conversation yeah I assume mean the existing building across the street which it it I've looked it up before and it is this um uh a con Construction Company component assembly systems um but we don't really we've never really had any um contact with them or what they do in that facility um they're very really fly under the radar um but it's I mean mean if you look at it from Google they've even got solar on the roof like it's inactive it's wellmaintained it's not abandoned wow I I just looked at their website it looks like they were involved in the Apple project you know the giant round thing and national museum of African-American history and culture so there it it seems to me they fly into the radi but yeah but they do some serious stuff to reach out um I did just I hadn't looked before but I just found um a contact for that location off of their website um it seems to me that it wouldn't be inappropriate for somebody from the school system school committee I don't know to contact them um and just have a conversation about like Hey we're here what do you do we're really curious across the street um that said I I don't know that it'll pan out the way you want um I assume you meant that as opposed to the hole in the ground which I can tell you has been um has gone through the city's permissions process they don't have a building permit yet no actually they do they've been through the full building permit process to do a building that would have ground floor commercial probably a coffee shop and I can't remember if it's seven or nine units of housing above and that property is actually on the market with all its permits so the person who permitted it and owns it is looking to now sell all those permits and everything but it's it's very expensive because it's a whole permitted project um I think the city would be the I myself have dreamed of like could we purchase or put how would we indicate that there are properties the city would be interested in buying um in terms of houses and stuff for various locations I think it's something um we should look into I'm happy to actually I'm going to ask the economic development director like how would we make a list um of properties the city would like to acquire and then keep an eye on them because we would like to expand some of our Footprints and this isn't the only one but Alicia um you said it's for sale um is there an easy way to I mean it's not going to be on Zillow I'm sure but um is there an easy way to find out what that actually sale price is um I'll ask uh Sal economic development director he has um access to a commercial listing system which is where I have confirmed we had heard that it was for sale because people were confirming its permit status and so we we looked it up but I'll I'll ask him for the pricing thank you okay all right so the question on on the table is are we prioritizing any of these schools for a CPC application this year right I yeah that is the question I um since I if it's an age thing or just too much going in but when we do the application uh how much do we have to say um I guess is my my question because like to say we want to do the playground over is one thing to say we want to do the playground over and we plan to buy a property and we are GNA move the far like those aren't even things we can say at this point because we I mean we're just spitballing in this meeting not that many of us haven't already thought about these things a number of times but that's not a plan so how much do we have to tell the CPC to actually do an application well you have to ask for a specific amount of money what's the limit so well so I would say the limit is contingent on a couple of things what other projects do they have in the pipeline um what you know are their projects we've received a significant amount of funding with that way into their decision as to trying to spread the money around but I think we've shown with the mlin playground um that we provide we've been able to provide sign ific value to the overall Community as well as the Metro Public Schools and so if we can replicate that in I guess I would consider the Roberts and Alicia you know better than better than I do I would consider the Roberts to be a significantly more landlocked area um and more dense um even though hickey is down the street but it is a significantly dense area so um you know I I mean I think we would need to understand the long-term plans of both the school committee and the municipality um on what we can do to expand the footprint of that school because there is there's no other way around okay that footprint for the number of students there is not adequate and the hard conversations that have been you know initiated here tonight need to be had for the greater benefit of those 605 or 600 plus students um and you know if we are going to have those conversations um you know that'll help inform what type of a playground or what type of parking or what is done to make it a better environment for our students back to the original question there really is no limit to the funding except annually how much they bring in um they they funded us $900,000 in one fiscal year they funded Us $900,000 in another fiscal year for total of 1.8 million in that ask and then they had given us uh a remember gram I think it ended up being like an initial $40,000 for the design study and then we found out that that was pretty inadequate and I think it went up to in the neighborhood of 150 160 I'm just I'm forgetting those numbers as they've kind of blurred together yeah the the other hard conversation which is not the scope of this meeting but is how are we managing the unevenness in population across the dist in schools across the district whether that's looking at reorganizing the grade levels whether it's just redistricting whether it's somebody come up to me and say say we should just open a new school which I suppose that's on the table too so yeah so that's another hard conversation that informs what type of playground we need because if it if we move to a different model we may have a different student population in that building so I think what I'm hearing is what we would recommend is that we prioritize a solution at the Roberts and we're not ready necessarily to ask the CPC for money because we don't actually know the solution could possibly be at this moment but that what we do recommend is that there are some continuing conversations about what those possibilities are I mean I don't know do we like every time I go there I'm shocked that the staff park each other in they don't have a choice but they park each other in it's super unsafe right like it's a necessity like there's no other there's nothing else to do um but there's not enough parking for the number of staff that have to work in that building and there's not enough playground space like do we need like a literally a parking deck or something that would like double the parking capacity and create some space I I don't know but I think that's a question we need to talk to some people about in terms of what even the options are and maybe have a conversation with the folks across the street um before we could proceed with the CPC application but perhaps the the recommendation from this group to the committee is that is our short range priority is like figuring something out for that building that leads to our ability to address the playground I I would agree with that recommendation okay and um you know I also as remembering it when we were visiting High schools Watertown I believe suff University and I can't remember where else has done something that I would never have thought made any sense until I saw it but they put the well they they're not playgrounds they're Fields there but they put Fields above parking so that the in there's more so much parking they don't even need to assign spots or care because essentially the entire ground level becomes parking and then elevated above it is what would become a very large amount of playground space um the difference of course for those places and this is that this is in a neighborhood um but it while it ends up sort of becoming two stories it's barely higher than a roof on a one story so I don't know I mean this isn't the time for the solutions but um you know if it's $2 million to buy a lot that would in many regards not be enough to fully solve the problem um you know do we have to consider something much I mean no concept of what those uh elevated Fields actually cost so yeah I think we should definitely make this the priority though one of the elementary schools in my hometown did that but they actually had the whole school Under underground as well was very cool they had a it elevated it was very cool but that was the 60s and 70s that that happened weird architectural World okay so apparently I lied about how long this meeting was going to take um so I'm sorry for that we ended the last one early so this was this this was due this was [Music] um shoot so this is where we've landed um so for recommendations in 25 the the mini reconditioning assessment the network closets freight elevator drainage at the Brooksfield the key fobs the dumpster mitigation potentially in 26 um and getting this grant addressed for the sub the Ada issue um at mlen and Andrews um we're saying uh districtwide security updates of 1.5 are not committed at the this time but from a planning perspective we should be looking at it for FY 26 um the Roberts is our priority playground or recommended priority playground um and um parking lot Paving also not committed um and then these items are all sort of contingent on the the mini commissioning study and what might come from there you might want to picky details flip mck and Brooks because it sounds like that's the priority order there as many students at the Brooks but I think that's the conversation for yes after we've solved all the rest yeah I was just going off the conversation that had happened before but you're right we didn't have that conversation yeah I I'm fine again I think there's lots of change to this before we get to that place on the list so um is there anything else that you think we should should change think have we identified all of the right this meeting was timed so that we could say this is I see the potential open space CPC I don't see any of that for the current projects actually some things had been committed up at the top yeah and then we have an application pending for Curtis TS yep and we're recommending this one so yes I see that yeah I think the question is is what we're asking school committee to I I guess this is this the work of the district to say what if this is going into a supplemental budget request what is coming out of funds that have already been allocated and what is a new request to city council or from capital stabilization right some of the mitigation is potentially a stabilization fund um I'm also trying to do the math on what the the grand total here is but I don't know that a grand total is what's important so much is the total for each of these buckets okay so I'm just going to put a little Legend at the top this is what it means this is what we're saying if we say recommend proceeding an FY 26 [Music] um if we say recommend CPC funding request mpf Direct Administration to apply for TPC funding um not committed no immediate action required we've got this one and then the other element of this process was net School spending but that's covered under the recommend proceeding in fiscal year 25 yes I did talk to to Jerry about that and he gave me the dollar threshold y um and so I've been filling that in as we've been talking in hit um wrote it down somewhere thought it's 150,000 I think it's 15,000 and so if it's under 150,000 it can be included in that school spending if it's over cannot be and what does that mean for something like LED lighting replacement which ends up being 180 across the three schools um each School 150 per each school all right um or per project not it's per year uh it's per Pro per project I believe so I think so I think these would be a no um but oh because it's one project oh yep there's that column sorry I've zoomed in and I'm scrolling back and forth so apolog that um um this was the other we had that we need to describe and then uh so that's like a little key CR for like what those project status do we have that we need to I think that covers all of our I think we're done any other questions thoughts things we missed um do you want to put it in progress for the bike rack modernization uh line 28 yes and we don't have to answer that question which will come up looks great first year is the hardest doing this yeah so I think we have a couple of cost to like include between now and um the meeting but um I will probably put together like a slide that says here's what we did and here's how we did it and this is the result um uh do we need a deadline I know a couple people took action items to confirm quotes or points of contact is there do you in preparing that slide do you need is there a deadline you want that information by obviously we want it as soon as we can get it but reasonable demands on people's Time Yeah by December 6th would be great so end of next week my mind it's two weeks away but it's not yeah nobody's nobody's working Thursday Friday um yeah um so I think what we need tonight is just a recommendation um to send this to the full committee for their review um and then the other thing that uh we will need to do as a full committee is like make a recommendation to approve this or approve it as amended which will happen at the special meeting oh up okay so we have a motion to um approve approve this recommendation to send to the entire school committee by member Russo seconded by member reinfeld so I'll do a roll call member Russo yes member reinfeld yes member Graham yes three in the affirmative zero in the negative um is there a motion to ad journer I'll do that one into reinfeld second so um member reinfield yes member R yes member Graham yes three in the affirmative zero and the negative thank you uh director hunt thank you Paul riggy for joining us Paul I don't know your title or I would have called you by your proper title um but thank you both Paul is fine um thank you both for joining us it was super helpful um and I will follow up with you all if there are action items for you or questions that we have in the meantime but really appreciate your support thank you say the meeting is adjourned no