e top bottom be yeah so 608 I'll call this meeting to order Jessica please callia Lu here anna SoDo pres Jessica Mendoza pres Kevin Mackie Mara Mara see our quum to orders of business defer condition region so none moving on to public comments do we have any public comments my name is I interested in the education position I my appliation and very excited be working with you thank you for coming here thank they show is here approval minutes you have your package the March 25th approval minutes no no no minutes [Music] for yes yes I'll get you today I'll get you L today or tomorrow that's um we'll just just so you guys know I'll be part of the next so it's fine da upate digital flyer okay so thank you I think bar woman is the only one I have the text for now so we have all photos now okay HML I went back and what I had was like their pre-made Flyers okay so you have we have pictures for everybody like high quality good pictures yeah we're good for pictures okay so you're missing I just need bullet points but this is like walk me through it you need a paragraph about the school bullet points wantet points the highlights of of each or like programs they have what are you trying to sell each them yeah and and you only have that from gold can I interrupt for one moment um this is being streamed right yes because I have someone who's texting me that they can't see it is it let me I was going to double check it now let me see okay yeah I see it here okay do you know where they're walking have them go through YouTube YouTube always has them [Music] okay so we only have so at this point it just sounds like I mean we've already dropped it with the photos we have and with the info from bar um so do you need bullet points from every school no no no no what I'm saying is that nobody has sent it in that's what I'm just um send email to so let me um I don't know what emails I sent them to be honest with you right now but I'll double check if anything I am going to ask you guys to help push if you know any of the contacts that's kind of how we got how I got I I I immediately emailed my principal and I emailed the lady that was in charge of the magnet program that's in charge of the magnet program and I got on both of them to make sure they did I have conversations and emails and followup only because with intermental contact intermental I let okay she's the one that's took her yeah okay because there's someone there called tab okay tab is is is let's boss tab is the it's like saying like maybe player s or so do you I I will reach out you want me to reach out or you but yes [Music] um I'll send the email um just yeah just you know I think that most of the schools may have some of that information also on their websites you know as far asies and stuff um we can always from there yeah I think we can always take it from there and as I mentioned I know HML kind of has pretty much that and a fer but this is kind of giving the schools an opportunity to see what they because the schools have so much it's really more like what they want to highlight but I guess if we're if we're at a time crunch like that's where I'll get you I'll get you HML Miami l k Center and I have a contact at miam's educational L Body as well oh if you want my I can have my sister she works we have it on the website so I don't think it'll be anything different um and yeah I guess at this point we'll have it ready for when we start when they start the new school year okay well before that before that okay moving on to um futured leader scholarships do we have any yes so um if you guys saw my last Emil there was a correction me because I originally had sent out five but 34 um I have the copies here you guys need to review them again um yeah you guys just have to go on it and then I did want to mention while we were on the subject that um Andrea did vote you know she wanted to mention that her votes were for applications one and two oh they're numbered but so these are from the okay for her votes are one2 so has everybody taken a chance to take a look at can we take like 10 minutes now for everyone to look at themely I don't remember them by numbers or anything I don't remember my numbers but I just remember my numers yeah there's on [Music] you said Andrea said number one and two yeah that [Music] was and then four yeah then number number three is yeah number one is y number two do we have the applications I just wanted to see something decision here you go be taking a vot or Jessica fix if you want I can do it for you guys it's pretty easy with the paper and then I'll you guys cop of this do you want to think we have to revote yeah I'll check it if you guys want to move on as I'm doing it that gives you uh senior vanners I know you had said that uh we had a a large amount there's a high dimension this year so there's 50 that have been sold and I have five uh parents on standby so it was only a limit yeah limit of PS because we share that with the Veterans as well so we just have to make sure that we have enough space EXT I they would come off in at the I thought when my daughter was in high school I thought it was like something yeah okay I think they go up at the same time but the veterans stay on a little long okay so that's a good that's out to all my son your friends that live here so and I'll let you guys know um but yeah those five parents are all standby and we're going let them know byy the week we're going to try our best to accommodate them see if maybe there's an area we can we didn't have name right was it last year last year I think we had to scramble for for some to over to get the budget to started like and now we had to raand that was two years um moving on to e awards nominations so I have c those as well you need them I I didn't was there you said there was extras so um I wanted to share something before we get there a couple of things so I went through the applications we received a total of eight correct something like that a total of eight I remember a lot of the ones left um were left un nominated I had three teachers who reached out to me after the deadline and they sent me their nominations so I brought them in case it's up to the committee if you want to consider them these are all um nominees that have currently nobody um so to me I said you know I'll take him and I'll take him to the committee um so you all can decide whether to accept them or not in my opinion it's kind of like a a no-brainer in the sense that you know they did submit it late but we don't have anybody else there's nobody there so I'll make a motion to approve the nominations that uh marit has brought I consider second you consider them I brought them I redacted them I'm not as good as I I like redact them with a marker but and then I have an unredacted copy for a later soorry did you guys vote on this already Yes um so I had already prepared a voting sheets so you guys are just GNA have to figure but these are these are like like I said no nobody else has come in you write them in but either way like I said these are like nobody else's is I will original so let's go through the original ones and then we'll go through the ones that these that aren't on the list anyways I will say that I will say this is the award of exell I will say that one of the girls who was nominated for the Fine Arts award in 12th grade the teacher later um later felt that she you have one so one of the girls that's nominated for Fine Arts this the voting thing correct corre and this is the I only make it's fine you can what I did want to say was that one of the girls that's nominated for Fine Arts under 12th grade is also another teacher nominated her on this one for Community hero so the Fine Arts has two people so if anything maybe just pick the one that well I chose the one that's one I chose right right right so and this is an HML one so that way we don't get the same girl twice we don't have names right right right I'm just saying so we so that forine arts for Fine Arts was so for Fine Arts since one of the girls is being nominated for it's okay we'll send it down here you go that way so voting for number one number one cuz number two the girl is being nominated for another one the only one yes so we write in the these in the [Music] back oh no [Music] nominations I guess I guess English and lit that person for the I will say that's that's really up to you guys that's kind of why I put none next to because I know I don't know if it's you guys are in another committee that sometimes has felt that just because there's some do in mean that was us because I remember that was a oneliner yes I remember the traumatic one liner we we we required a 100 word minimum everyone they were um okay so how do I know which one one two and three one and two for finals right so the one I brought is an HML girl which is being nominated for something else the same one so I would just put you get what I'm saying put number one now they have a copy oh here it is number one number one is okay so that is the one I did put a number one here but I wasn't the ones that we just got from from him and then educator would take a vote CU there was yeah but there's no they only these only have one nomination each right just basically you don't have to so we have on this list we have a 12th grade Community hero yeah I have it here Community great Community hero so let me just circle it but the motion you guys made was to accept those combinations as last make not as winners well there winner there's only one because there's only one that's what they're to take a vote that's what she's saying she gave the we're going to vote for them on our paper so you no it's 8 grade local advocacy localoc and then 12th grade Community hero okay and then you got two there there's two two grade eth grade commity hero and e8th grade advocacy grade English let's do it again 12 that advocacy grade one two let's Circle these advocacy andth grade English grade English English and literature okay so have one two three four there's four 12th grade there's one 12th grade here there okay so for e8th grade English how are we going to vote for this do we write it in in our paper just circle Cottom yeah I see the ones in red just because by default they're Wai yeah they're so you just circle them okay which I think next year we should tweak the way that they get nominated maybe not leave it open maybe have every school nominate a certain amount of kids for each category yes mandatory yes because every school has these it's that I feel like nobody knows about them outside Community they don't do it and it's just it get I'm gonna be honest I happen to have heard about this because I'm on the board but what I'm saying is I don't think every teacher saying so if it's pushed out by the principal saying you need to nominate a kid it'll get nominated so I think next year we need to go school by school and make sure that doing it this is not enough money right exactly so to be sent to the schools next year and not should be do inter governmental or like one making sure that princip that way we'll get more and we can actually go so for future leaders the winners are at looking two and four two and four yeah can you pass those scholarships back whenever you have chance this yes which one I'm going to pass it back so the two winners applicants two and four number two was and four was ban okay we turn these in I'll no you did Senor already nobody SP yeah senior we got 50 we got five more than try to see we did I'm sorry student member we'll go back to uh C student members so I and I booked at they for the next student leadership meeting it's going to be before our next EAB meeting in May so if any of you guys want to come in a little earlier to Day and May so that meeting just so you guys know um is May 23rd because of the federal holiday I can't be here that wait May 23r is a yes because there's a Federal holiday be oh yeah I'm not going be be here because I have my son M like [Music] graduation oh so so yeah that's my update so I scheduled that with I um just to keep everything on one day so I think E is at 6 p.m. so student meeting is going to be at 4:30 yes so feel free if anybody wants to join us and that'll be a good way to close off um and then we'll make sure you know we'll follow through and then at the main meeting hopefully you all select next year's student rep so I can work with whoever that is um you know and in that transition process um moving moving we vote on that on May 23rd Mee it's up to you I would assume I think we have a posted deadline of some of the time in May for but we made we vot on that dat the 23rd yeah by then okay so that's why oh yeah it was number seven U moving on to Old business so we have a couple things for the awards that we have to go over yes um Al so what are we sponsor at oh wait I need a picture because I got to send that to the award oh yeah person yeah he need that today how much are we at sponsors it that depends on if we could get [Music] some I for each one of these you guys have a total of 3400 sponsor do4 $3,400 sponsor um sponsor dollars confirmed and then possible either 200 or 500 extra coming in from that all right guys we kind of skipped we did not complete the Award of Excellence nominations um voting we didn't do the teachers the educators of the C paper oh man I didn't because oh because I have on your paper here sorry there go yes so then I need that with names and everything we need to put on the awards because where are we at on expenses and sponsorship the headquarter Toyota come through yes so the 3400 I just mentioned is your headquarter Toyota here all read them up okay so you have $3,400 that's what you have to spend no you have more because you guys have a budget sponsor so thousand anything event we have events yeah ,000 okay let sponsor money goes first right so so you have 200 from meritz 200 from NHC construction 500 from Galler Logistics 2000 head Toyota 500 L Solutions and then epic is going to come in at an extra 200 or an extra 500 is that aging so that's either 3600 or 39 and then we're missing we what have we not calculated in our EXP know we have the ba guys 1500 we already did the yeah okay so you have 1500 for the ba correct and what else we have the I don't know how much what you get from Amazon the like utensils and stuff like that all right we still need to order the center pieces we have the here I'm gonna read out what you've sent to me so far 1500 for the B $320 on Amazon which included the plastic pups napkins plastic plates the free rolled cut L And the round table cloth maybe we already received all that $350 for the videographer wait the tablecloths are paper are no you bought them so we can keep them CU last year we rented remember okay but they're nice stable CL yeah yeah they're material uh 350 for videographer a th000 for balloonland the balloon we have to discuss that now did you already get the balloon first no we have discuss we have the P from um she did you you to print that no I don't know have and what are you guys doing the whole Arch the entire AR so she's quoting me I think that we don't need to spend the whole thousand to be honest we still have some of the I'll show you okay so we still have these center pieces right all we need to buy as purchase is the uh the 2024 okay so you where are those boxes they're in boxes oh okay yeah so we need just need to put the 2024 part you could have got that on Amazon correct correct did you get them no we can still order them okay we have to order those I'll send that to a but we have to find I have to see what budget are what was it 350 it was 3 oh the video video and then I found for that um the DJ is still gonna be donating the DJ's donated he's going to donate yeah see a pack of 12 8.99 so for for for 17 bucks yeah and then the do the balloon I'm G to show you something this is what your Ed us for the B she quoted $1,000 including no that's 20 that's 325 for the center pieces and the six something for the um for the arch she's doing balloon center pieces no I asked her just to see what it would come out to but it's it's not worth so how much is just the arch how much did you say and while you guys are discussing that I did speak to um the chef over at our school he's already committed to a few other things and does not have time unfortunately to be able to um to work the the event stud stud it's just yeah it's again we go back to the testing and we go they just you know here I have it here so the breakdown of the $1,000 is 650 for the Garland um that's placed around the backdrop and 350 for the balloon basket center pieces $600 how much Arch 6 so 650 and it's the complete Arch half an arch what is it give a picture of it she says she's because you need to be very very careful when they're doing because you know like graduation it was like just like this and there's like the entire Arch and there's half it's like yeah yeah he do we have a back we have a backdrop no I know they're expensive because I just half and it was 400 and then we have to also consider that our backdrop doesn't have um is this the person that did it last year the person that did it last year is no longer doing no but they are chargeing an arm and a leg popular okay so is it okay so when you say Arch is it Arch is the whole thing correct because we sent her a rainbow an arch is yeah that costs a lot and is she gonna do it just like that right okay yeah yeah that that's G to cost oh that's what we did last $600 no no no it does I just didn't have we I mean do we have that in how much do we have available she said picture minute let me picture can just out of curiosity do we have to do an arch can we do like two or something problem is I don't know what that top is going to look like so the problem is this top here probably like an ugly pole yeah it's an ugly pull because this this thing that we the canopy is really heavy we have to uh maybe rent the uh um The Stand from uh from the vendor that did it last year okay don't the stand my sister has that stand the yeah it's black and it stretches out but this one's really this can order Amon too I mean just to have this backdrop is really heavy yeah she got on Amazon that's what I'm saying on Amazon you buy the scent and you can even get you know a really nice up for much if we could get something that's just decorations for the balloon KN for to cover it I'm all nothing to cover the top there because you got just send me that picture so I can send it to the so I can get another estimate we have 4,400 now we need other estimates and just go send it to me the picture so I'm going to send it to her right now can you send me those pictures so I can see I know a couple B AR kind so we can get a couple a couple of estim that's kind of I'm telling you it's very expensive because it's become trendy yeah it's become try super expensive and I do them all the time for my my students do them but they do them fre little balloons big balloons thise a little more okay so other than that um I we have the did we the order for Publix that's in the budget again right that's in in there the Public's the food yes so you you guys told me to order the same thing as house year yeah um I can't order yet because I you certain days that total comes out to so we just see how much we're at you wonder because we have less applicants this year too right yeah so that means that we have to see how much the awards are going to be we're GNA have less people yeah so I might call the the food guid instead of saying because we have a budget for 150 go down to just 100 or so how many do we have now how many did we have last year 130 130 people and how many awards 11 12 we have 14 because Y is also so we want that yeah about that so ytf voted on us me and Miss are both on youth activities they're giving out one award called the Mami dat um youth leadership award which is one of the volunteers that helps out all of their events like the Easter events the Halloween event so there's this one girl who who is selecting it and they wanted Miss Suite to to ask the EAB if you guys are okay with that one girl being one girl and two three people three people they PID for their food I was like actually it was coming out of my budget you know y all the same taxpayer money at the end of the day but if if we have you know we don't share budget that's true you have a bigger budget yeah man way bigger you sh bring it we can bring it back to presented that that award you're presenting Awards anyway presented it it' be great if you could at least cover the meal you know if you at least cover the meal you're how about the award are you guys covering the award yeah we're getting the award we're present to so it's just the presentation all right 14 we need to vote on that I will no yeah just so that you guys are in agreement you I'll make a motion to accept the ytf award of Miami Lakes what is it it's only going to be you two that are going to be there it's not like the entire YT right right no just no because I'm on on Jessica's youbody each one we let them bring two for each and then the sponsors as well remember they get SE and you guys posted the retiring teachers that you guys wanted um last year you guys collaborated with the mayor's office so that's something to keep in mind as well is there anybody I know we have one retiring in our school but we're still waiting we don't even have how you going to get I know the region send an email out today and see we can get I know the region met with the principles and asked them about the retirees but it's like I spoke to my principal he said that you know he the region told all the principles to get the list but that nobody's finalized it yet because the retirees and this and that so yeah sometimes they don't announce until later on like the last Mo moment or yeah because if they find out where're Goods out some students May believe it or not get upset and then it's testing time so see you know you want to keep everything as you know generic and as normal as possible proclamations do we do awards for them I know the proclamation is done by Josh but we don't do any awards no we don't so we can still we need we need account for the food and the tables like the chairs and everything and I will say um so for this this this set up here that's a th000 bucks $1,000 for this and but no yeah that doesn't include the back yeah we own that back we own the back back I don't know who has it okay okay so it's just 600 for that 6 F 6 F no okay so 14 kids time two parents kids correct and then remember the nominator the nominator we were going to invite the nominator this year right you guys need to put together a guest list so you have I say 14 time 3 it's 14 * 3 is what invin plus the nominator so do another 14 what are you talking about we were saying we were GNA invite the nominator like the nominated 42 kids and fam kids and okay 14 more are the nominators nominators region principles and Council I would add another 15 for that the council District staff the principles okay how many schools do we have because that's how many principles are going to we for the amount of schools no no not our schools how many oh the schools that one Gman hey okay Gan Mi middle Bob Graham HML B Mar Mass um that's all I have we still don't know where the educator and the two scholarships yeah scholarship I already counted those you counted those the scholarship yes two the kid that got the scholarship the requirement for the scholarship is anyone who lives in m right no I know but then at that just giving a check but now I guess yeah because then do we limit it to that or we to be open just that just questioning because no because he said Jose Marx the kid that's getting the scholarship not the scholarship is it the scholarship right yeah because it's a scholarship scholarship no it's Mass Academy that's the name the one yeah the one in all right so we have 45 then one two three four five six schools right plus plus region stop right right School member okay Roger wanted me to find out if there's any specifics that you need for them like because all they have is the they don't know well last time we had the believe less did a speech right he a video I don't know if they could do that again or we could have them do a speech or yeah or Alonso I mean I don't know the I don't speak business shop so Rogers told me today before I came over I was like hold on I want to make sure you guys have this on your calendar it's on the calendar but then he wrote something like yeah I'm going to be there but usually they're there but only dores was the one that did the yes he gave speech and then he had to go and then he had to go correct there was um yeah there was a speech on the person in person who Fess video but the video wasn't last year yes yes it was the year before and last year I guess it was last really okay can we see if the superintendent wants to come in person or send a video again on and then are you asking so I need something from you guys I need the event request form to be turned into me so that all requests are in one place and we can make sure you have aop so yes I have it with me now what is that form yeah I've shared it with you guys the thing is that da hand us um but that's pretty much any request you have that you need staff to help coordinate tables layout that tutorial if you need coolers if you need a Podium anything you need from us we need that the videographer whatever it is that we're going to ask them to take and shots up or whatever we need that in oh i i s you I had him send so right I got it okay so what do you need in the put the request it needs to be filled out completely completely how many tables we need it helps you because there's things that you may not is there is there any way you could send me last year's uh just I I think you already had the the T so can we continue with the guest list cuz I think we're missing some stuff so region staff as well principal principal somebody they send somebody from okay plus we had the re region director came last year like two of them came plus the I don't know if the region superintendent I feel like they may have come um yes they did they did then we have the council and the mayor some of them like four and then we have the sponsors how much SE sponsor get how many of sponsor I got two seatings last year it depends on the am amount I know I got two seat so there's six of us do we still want the school to come and serve remember we had the the school laot child came last year they're the ones that serve F you can get lot child yeah they're the ones that had come and they served you know the by all me yeah that' be great so all sponsors get two seats with the exception of title sponsor which is only headquarter to headquarter how many sponsors do we have put down on the guest list too sponsors how many FR cuz I only have a total of what they gave us which is $3,400 so I just don't know so right now including epic you guys have epic which has not sent in right they haven't um so you have five sponsors that get two seats each and then you get one you have one sponsor that gets four cents which is the headquarter head are they all going to come we don't know that so the invitation and they are so you don't have to give the final count for the food until when are you serious that far ahead that far ahead for the maybe the week before no the week before yeah that's okay so then invites have to go out this week Friday if that's well the sponsors are aware because it's part of their benefits I will send them a reminder but we need to see the well we can't assume that all are I I mean I don't think it has to be yeah I'm saying I just came up a day I don't want to be clear on I don't want should about I mean restaurant a week before a week before want the Monday before the Monday the Monday that's May 6 that would be May 6 the Monday before May 6 Monday for those schools you guys are going to limit it to just one one person one represent so I have five one two three four five no six and only from the winning schools not from all the schools in the area that's do we know who the winning educator is I'm doing that now 98 right now 100 how many we have last year last year we had3 okay so we're about so last year we have not saying that everybody are everyone shows up so we had 15 round tables four long tables so we keep the four long tables we have to see about the 15 each table 10 right very I would say like seven for eight eight Max or S eight Max for what but I would say seven for I know I know three will show up for sure let's do seven and it'll make it look fuller the room and one of the C members is a sponsor so I guess it'll be coming um yeah so we have right and whatever the RSVP is I would add just like five extra just in case of extra unless most events like 10% of people show probably be like 89 people I don't think it'll be so we're going to still need 15 tables what is that's the local okay when you the janitorial um I have to put per hour how many hours we're going to need him the event I can just go same as last year yeah from from this Source the nothing really changes except for we have what what do 103 mean Number 103 comments I don't know what that [Music] means poers ET one water Number 103 in Dish wear place that's just where there where I stored okay the blueink is my comments on okay what time um do we need like people there like the servers stuff like that kids go well at least by 6 what time we start start 6:30 6:30 later because I know that these people if you say 6:30 the digitar want it start at 6:30 because some of them always have something bled out and they don't like to sit there and wait for it to start okay so we got to start at 6:30 I think last time we started late yeah so we got no [Music] okay and then sponsors you said already that we were at we might get epic and we might get at least two more or so you have a list of Everything Party we're not a floor plan for the party yeah yeah there's a floor plan on here that I was follow as well what you say again because I was writing at the same so doing the round taes yeah and then the food in the bag everything the same one change why one change no stage like last year right we just have the Cod and the table with the awards with the awards which I names yeah categories everything so we already went through sponsors we already went through nominations uh event details um marit you're G to help with the script yes I'm gonna talk to D and get the script and touch it up touch it up okay and then the retire teachers we're gonna have to come back to that and see with Joseph you know we have one um well you said that they they contacted them today right no for a while for the retired teachers but they just haven't gone back like now the teacher should have already been put in yeah princip know now she's already principal should every principal like surprise I'm not coming back all right moving on to the parent sh enrichment program I thought we were gonna have a presentation they just yeah she sent me an email actually I don't know consum are we contacting the school for the retired teachers or no that's the mayor's office I'll follow again so we'll add it to the next agenda or where already gone yeah but no that's the parent and child enrichment program oh yeah no no no no okay moving on to new business U the BAM Educational Center safety school safety and school trust so after the uh given situations at Bob Graham um I've done some research as you may say uh I do know our limitations are are limited but again I go back to what our statement for the town is and it is to assess the uh the conditions uh the demand and the availability of the schools um my major concern with this is [Music] um just the overall um safety right for the children within the schools not just while around with all the schools right um how do we give them a of voice and how do we give the parents a a no not a notion but a a reassurance that our kids are safe within our schools in Miami and that they are being um taken seriously when when certain things are brought to the attention um again I know that our our we're limited to what we could do but again if we could learn from the situation and prevent it and you know that that's the goal um I just wouldn't want to stay quiet with something that I feel strongly that um some of these kids weren't weren't taken seriously or weren't heard or perhaps even parents weren't Hur or the situation perhaps wasn't handled the way it should have again I I don't know the details um but just as far as PR goes you know for for our schools when we sit on the education Advisory Board you know it looks bad on the town it does it does look bad on on our on our small town that we have and and the great schools that we do have um I would love to you know hear your thoughts on it how you feel uh again my concern has always been the the the the safety of the children and the fact that um how can how can you feel safe if you go to a faculty or an Administration and your voice isn't heard all right I'm going to interject because we're making assumptions again again I'm gonna wait for him to finish and again like I like I said like I said I don't have all the details and I might be wrong we need to be careful as a town committee that we not Express Personal opinions on how it was handled because we were not privy to what has happened I cannot vouch for the parents for the girls nor for administration as to what the accounts of that particular situation you know was I I don't know that so to really go out there and make that kind of statement really does put our committee in a difficult position I I am not going to sit here and assume or just you know this is where the investigative process takes place you need to hear both sides and then that process has to take place now what do we do as a committee we hold back and we wait I'm a teacher she's a teacher m is a teacher okay we know what those Protocols are we know that if there's something that happens we report it now that being said parents I I I don't think that I need to tell a parent if you think your child is in danger to call 911 or to call someone um we are our best advoc we are as parents the best advocate for our children and if there are concerns right and let's say just for hypothetical situations because I have seen people fight more for discounts for things or for you know field trips than for anything else okay um if your child is in danger and hypothetically think saying Administration is not receptive there's nothing that precludes you from going elsewhere we all know that we live in the world of social media and you can blow this up as big as you want you can have the media out on the sidewalk you know but you can obviously escalate it um especially if you feel that your child's we welfare is at stake or anyone else's right nothing precludes you from that there's a parent student handbook um I know for us okay even as us as teachers it doesn't matter who it is if we see something by law you have to report it we have to reported we could lose our licenses okay we could go to jail for not reporting the possibility of something occurring so I I'm just you know I'm cautioning us we don't have to take a position the law enforcement agencies we need to give them time to conduct their investigation and then you know Time Will Reveal what has happened um if in fact there were any Communications and if not and I you know I think I speak for the three of us we know that if you know something has happened or there have been any lapses there they will be addressed but we have to give time for that investigative process to move forward we cannot jump the gun so if if I and and I and I thank you for your your your knowledge because you do you do work for the system and that's where where where I see that there's a disconnect perhaps with the the public and I understand that there has to be an investigation done and and there has to be certain protocols for the children and so on and so forth but again um my and it's just my opinion um as as members of the ab and as the town um uh the the the council members didn't know of it or the town wasn't aware of it how do you how do you handle something um I know that we don't have have an oversight over the schools we don't have uh any jurisdiction over schools but again the schools do have um we do give schools money we do give you know some kind of money that comes from from you know the public we we do supplement some classes so in some way of another don't you think that um we do deserve the courtesy the town not us you know the town that serves with courtesy and saying well this is the situations that are occurr uh we are handling it just in the sense of PR right but obviously remember they cannot speak unless they're told that they can speak so everything is controlled by the region by the superintendent so if they're not told give a statement to the town they're not going to give it until everything's done if they're not told do this they're not going to do it until you know and anybody I guess you can find out if there was a public investigation on this certain individual you can find out he investigated before you can find out what happened with that before um everybody gets a background check everybody's clear you can't work at a school without a background check now once you're in questions that be as someone is not doing what they're supposed to do then there's nothing you can control until the situation happens unfortunately and then that's what happens so if so you you really can't control what's going on in the school until it's brought to your attention because if it's done hidden if it's done behind you know where there's no camera ceras unless somebody speaks out nobody's going to know because that individual does not have a background and they don't have a we have we have let's say this case is over in a month or two right whatever will we will the public have if requested I would think so I of that investigation I gu the police just to understand because I'm kind of confused and I don't know maybe I feel like everyone else is too what is your action it like what are you hoping to get out of this item on the agenda what is the motion that what is what is it that you're trying to to do well if if in anything I would love to not love I mean let me take that back how can we learn from this in sense how can we provide the schools and and I with any kind of knowledge of uh of you know sexual predators um Tendencies or the the the signs that were perhaps available that that could be given to to Administration anything that we could provide to the schools to local schools for this to perhaps not happen again there's nothing because we already get that we have videos we have um workshops yearly trainings we have trainings that are mandatory that everyone takes on what's appropriate what's not it's a video on how not to text how not to be friends how not to be on Instagram how not to be on social media how not to be alone with a child how not to it is done everybody to sign it everybody has to do it it's yearly and it's said over and over at every faculty meeting yeah so it's like you tell a child don't do this don't do this don't do this don't do this you can only hope they're going to follow your rules so yes the re the the school board has you know trainings in place that we take every year and multiple times just like the children have you know a a oversight you know they need to be uh there's consequences to there's oversight to the teachers there's jail time for us we lose our licenses we if we fail to report any type of abuse whether it comes from a parent or a staff member okay we have to we have the abuse hotline we have to call it in we have whether we know if it's true or not so if any child comes to me I've had children that have come to me and said this is happening in my house or this is happening and and I have to immedately I've had to report it that's by law we have to do that whether we don't know if it's true or not that's not our job our job is just to report it have to report it DCF at that point will decide whether or not they have enough probable cause to go out and investigate that is now a County DCF Law Enforcement issue that has nothing to do with Miami dve County public I know where Mario's coming from he's like how do we prevent these people from being in the schools with the kids the first I do agree with you but my whole my whole thing is and I understand your point of you can't go on on hearsay you can't go off what the social media says but when you see several comments let's you know you you can't assume they say you say several comments saying the same thing of it was brought up it was brought up um where did this where did where did we go wrong on but did do you not know that social media will turn absolutely absolutely so everybody's going to pck you back exactly back I heard I did agree with you completely on up but again so plain Devil's Advocate if they had all that and they reported it it should be on file somewhere because they should have written it somewhere so they might be lying that they reported things because if they were reported somebody was investigated and there obviously was not enough information there was because there's tons of people there's tons of teachers and administrators getting investigated daily daily And if every single one of them would be put in jail without proper investigation without proper you know uh process process then it would be I mean there's tons so they have to go through their process you know um who knows that this individual was already investigated when those came out and nothing was nothing came up there's several questions that that I have investigative process but you have to let that process go you're not going to get an immediate result and to go to Jessica's point I can say and I'm just going to use some of the things I the person makes me creepy well I can say well by the way you know full disclosure is not this this is true I can say You Make Me Feel creepy is that enough at that point to Warrant your removal no there has to be something that backs it up now like you said okay all these people claim right that they have said things okay I can assure you that these individuals are going to be spoken to it's not just going to go okay it's on social media okay you spoke to you you you said this who did you talk to what happened but this is part of the investigative process that none of us have anything to do with and it is going to take a while and you been murder trials I take years you know and we don't have proof I mean we're taking what people are saying like she said on social media for Face Value the same way you know we don't know we weren't sitting in the office with the administration nor were we these individuals so that's why you have to take that neutral kind of stance until the investigative process I just look at it is conducted as in a business perspective you do have to do your PR work and if you don't it harms your product they did they arrested him they did arrest him but there wasn't no public comment there was noing investigation there was a public you you absolutely you show no Bob Graham did not because they cannot that's what I was connect that was releas yes the connect came out and then the region the board they all came out with statements she's not going to come out with a statement to the public I mean she did like she said to a connect dead I don't know what else I mean she's not going to have a press conference the board in the region gave their statement as much as they know as much as you say they have to protect the minors I was told by by an individual when name that they told they they brought down the students that and to tell them that the individual had committed suicide so how are you protecting the students then because here's the problem and they are offered mental health you know why because it starts to spread through social media then you get one kid that tells the other kid hey did you hear what happened you're going to have to bring those kids down and you're going to have to address and I'm sure okay that there was probably conversation with parents again I'm not there correct corre I'm not there I can't say what happen but I can guarantee you that Mental Health Services are going to be offered to those students because they have they have an extra staff that is at the school if I my motion is to facilitate Bob Graham with whatever needs they might need to help them um with the students or with faculty to prevent this from ever happening or from learning from this situation I I don't get it I don't get it either what what are we doing you need something specific yeah what are we doing what are the again I can't tell you specific because I can't I can't get until the schools decides what because we can't we go they G you can't we can't do anything they already have grief counselors because the region gives that and they provide that um the children have the counselors there which they the teachers have the grief counselors the teachers were provided time if they needed time um I there's nothing else you can do you they do background checks so there's nothing we can't give them extra background check um I don't know I mean besides mental health evaluation which you need to get a doctor for that and you're not going to do that to every single person on your St just have to wait and I understand as a parent a frustration and we all wish it hadn't happened or but there's not our hands are tied you know and this is more for people above us as far as the police take the police like all that those people they give you footage if they have footage they give um you know the town knows that we support the and what we're doing and this conversation's being you know people are listening they know that we're concerned but there's nothing we can do about it it's like this is what happens when you have an abusive relationship and the person threatens that they're going to do something the police can't do anything until they follow through with that threat so unfortunately that's we have to wait and see what comes out exactly what you know European un will something come out they continue investigating then they have to show proof it's a police investigating it's no longer in the hands of the school and it's not an opinion matter it's a fact matter because you're you know you're dealing let's say you know we know what happened he is no longer here but that being said if you know that were not the case you have to let the investigative jce be served we our opinions really don't matter they at this point they have to handle it if after the fact after the fact something comes to light okay then it can be addressed then but at this at this juncture we can't okay we don't even know what evence they have we don't know don't know anything it's all in the police's hands because whatever they had they had to hand it over the school police went to arrest him handed him over to Miami dat and that's it like now they're dealing with it okay I mean I'm sure maybe you can if you as a parent want to contact the school police and ask what information they have that they can disclose to you mi Dave also because they're the ones that are handling I'm sure from now you know they they transferred over so now Metro is doing it you can call them as a parent I'm sure and ask and say look I'm a concerned parent blah blah blah um I want to know how this investigation is going what's going on because they're the ones with all the information because I know that everything was handed over correct and now they're the ones that have a criminal yeah I think even though he's gone they still are no it's not going to stop they're going to obviously follow through to see but they have to have time to talk to people over and over to get those just don't want to resp to death it's not you know call them and find out because you can call the detectives that on the case and you can ask them how's it going and follow up until you get an answer if they can because they make it's just too soon yeah it's just too soon you got to give them time to work it out thank you thank you again appreciate moving on to announcements any announcements um hold on I want to mention that we have for yeah so I have all the winners I'll send it to you guys but for advocator um there's tie between one and two so you guys between one and two I know where I'm sticking [Music] I yeah between the two I I right I will be changing my my if I change my yeah I'll just change mine and make some Wonder wait a minute Nomine nominee number two isn't a day County Public School teacher it's for a nominee that's going to University of Miami works at University of Miami think she the Miami Lakes president oh okay but I I'm sorry I thought this was an award for the local kids school no no is it an elementary middle or is just somebody who lives in Miami lak was an educated if you want I can just read what we have online if that helps you yes pleas I think they could teach or I think I think it's educator that lives in my that Liv in double check it is liveed but I think my my thing is that when this was created did you all have in mind to include University Professor I'm fine with the it doesn't matter to me whether they teach in Homestead and why I want to hear it again so I can but for me it's like outstanding educator of the Year nominees May consist of school community and or county level administrators directors supervisors teachers specialist counselors classroom assistants School psychologists social workers coaches and mentors this nominee is someone who demonstrates leadership exceptional teaching practices in the classroom during and after school activities enables achievements and participation of all students someone who provides Innovative or consistently outstanding support and or service going above and beyond the requirements of their job description not only on school grounds but in the community and then it says um ones must be9 doesn't specify which school yes and then number one doesn't have the address of where they number one has the address of school what school isob do they have to live in my or can they re theend you motion you all motion for what you motion for the rules are set by yeah if you guys wait I don't know what it does say all nominees must be Miami ex this is the school address that's a question to find to ask that person is there a way to ask to one that's right I just think if they teaching I don't know I I didn't think of a of of a university I thought yeah because we don't really deal with univers we deal with schools so then do we want to reassess our vote and just make it based not on and I think maybe for future it doesn't matter if I change if I change my vote because between uh one and two I didn't have two in it so I'm just go with one I have four and one so I'll just go with one okay I think for the recording I should take a new okay one just call the rooll and then all right one is the one that's above Grand are you taking it verbally one Anna one one Jessica Kevin Mario onece so we have the names for problem yeah if you guys want me to go through it a fifth grade English lure is Lola yanessa eighth business David Manuel Gonzalez Batista eth Fine Arts Ashley Perez eth Matilda Velasco price 12 Fine Arts Hannah Messa 12 journalism Rosaline Navaro 12 Athletics SAR Rivera uh Community hero 12th grade Nataly ala eighth Community hero winner Zoe venturino eth local advocacy Carolina boretti eighth English and literature uh Kenya mic and then the teacher did we have a grade I know who the teach fifth you only had English literature um and educator one yes um number one is aleandro yes so I need to give the types written to vcd for their Awards yeah I can get it to you tomorrow okay perfect I'll tell him that tomorrow so on the award the name the title and the 20 we didn't put a date the logo I'll remind you that for the title sponsor you guys the agreement is that you put their logo on it well so you have to put just make sure you want me to send it to you at last logo is there photo of last year's award so I'm going to tell him just yeah if I have the proof I'll send it to you because I think I and that's for what for the award oh for the award the little remember the little I I was thinking Mario for the day of the 10th what time do report there to help need to be there everything and then the educator one is different than the you guys at least that's how you did it last do you need help setting up in addition to us May 10 the the janitor they set up the tables or oh no but you need to give the layout yeah I'll give you layout do they they set it up or no they can they set up the tables um table cles you guys those are can Haley come can she if you guys want volunteer let me know let me know in advance setting up whatever so we get there four okay this is May 10 my shoulders no I be out of town it's Mother's Day weekend Oh yeah oh my gosh so some of these kids bad weekend yeah I totally forgot that was Mother's Day bad weekend oh I feel like maybe some kids won't be won't be able to make it yeah well that's a bad weekend that's a Thursday no it's a Friday Friday Friday yeah you guys s it's Friday wasn't it Friday last year no last year was was Friday night well we haven't invites have you is it official sent out I mean we can change it but we sent out invites to intergovernmental sent invites and I think we put it in the award it's on Awards too what would be an alternative date Thursday th THS the the nth I have to check if it's yeah you have to see you have to call Jeremy yeah because they already cleared I think sports for correct so you have to talk to Jer see can clear this so you guys want me to talk do you guys think we should start Chang I think so I think you're going to have you know I think a Friday is just not good any Friday I think the 10 so yeah I like I let's try to move into the nth it's Mother's Day we it's my weekend don't mess with my weekend right Mother's Day weekends I got one weekend a year um speaking of announcements just a reminder you guys normally would have me send an invite to the principals of the school usually invite them to a meeting I don't think you have a while so just if that's the case let me know so we can start putting it on the calendar we would we usually do it at the end of the year the May 23rd one know yeah I think in the past you guys have done it in June yes just because in May everything graduation graduation what when in June is it the third would be um the third Monday in June is the 17th I think you guys are the fourth are we the third I the fourth oh June 24th I will not be meeting that arow out move into the 17th so when when's whenman graduation misso when's gan's graduation it is May 20 May so marriage it's move it to junun give everybody a moment to breathe we could do it June 17 um I think there's availability I can check is just you're going to have to rearrange the time to what time earlier earlier I think we're all okay earlier early early how what you doing what day Mond June 17 Monday June 17th oh yeah we're not in school I keep think no you do four time do you want do yeah yeah that wouldn't be a problem I'm just thinking of PDs but we before if I have we don't have the it just needs to be by 5:30 so by 530 5:30 fine we earlier for us to be better I think we should even do it earlier and that's out yeah they're like yeah okay so 4 pm on Monday to 17 4 P p.m. or 3:30 no I'm asking you guys I think that that's 3M I can do three I can do three three I'm just saying because I think like like Jessica said you know they're they're usually so they don't have to stay as late okay um I'll reconfirm at the top cl's Office and then I'll send you guys so we say three 3:30 3 3 June 17th Monday June 17 I did reconfirm but I'll send you guys and then our next meeting is May 23rd just a regular meeting you can us you can let us know about when's the other one may and that's like really important this is like two week the next meeting Che and then you'll send an email about May 9th in case we can start telling everybody about the May 9 instead to change yeah okay any other announcements I'll send so you're going to look into changing them the date sure okay I'll send you the layout um if I have to order those little centerpiece uh decorations do I just send you the the Amazon send me the link and I can order so like that it's taxic something we charge the direct it's not more than like like I don't need to make a more you guys had already agreed to a certain amount uh any other announcements where we getting the sodas we got that's going to be part of insta and I'm doing the same amount as they last do one of each of soda less yeah we had left yeah left we have way soda left or so you getting from that where you getting paid from that was from public not from let's try to get some balloon arch estimates but I know they very expensive unless you have your students I don't have oh I know a girl I know a girl at Gman she's a senior who started like like six months ago uh doing like a business like that and she's probably a lot cheaper than no the one I know is Ros oh well ask her wait for her to get her business out so I call meeting at 7:25 all in favor hi hi thank you very much you have a great week be sending email with the awards tomorrow right yeah e e e e e e e e e e e all right we are live okay uh good evening everyone Let's uh call me order at 7:36 I'd like to welcome Julie she's a new member and she comes from we got a point welcome welcome welcome who's going to call M secr was entertaining okay um all members present okay um r Su not here [Music] James and you replaced James Cur yes yes right there's no one for um shim was anchored right sh was anage uh we are still waiting for someone to uh replace to replace uh Mr chair we we do have one okay do we have any referrals additions or deletions the order of the business do we have any public comments would you like to make a public comment yes 14820 you have uh three minutes of public comments yes if you can for the record please state your name and your uh and where you live Mar 14820 R Place Miami Lakes l s thank you so much okay I'm here because uh you know entrance at the Gate entrance I was wondering if we're going to pressure clean it there because the curve are really black where the Landscaping is and the entrance is all black in there too like dirty I think it's been like three years last time they pressure clean that area there I mean we have a beautiful landscaping in that was breakast that's that we have uh service that does the flowering rep planting once a quarter late they come in triming season as far as the cleaning what what is it that we do they do that as part of the service we can do we could do pressure cleaning you can absolutely go ahead and request for pressure cleaning in there so I can add that I know that when they repainted the line I when they repainted the lines they pressure cleaned at that point yeah that was like years I don't I lose track of time but uh I I know that I think it was yeah possibly it happen before I started so I'll go ahead and absolutely go ahead and request do we need get we need a motion or just do a quote no um we it's it's part of the budget so we do have the ability to go ahead and do it it's already included if we want to go and so do you just want direction from the board no motion um I could I mean I think direction from the board would be for the purposes of uh having it in in uh correctly go ahead and if anybody wants to make a motion to to use would we first this is publica comment you just take a comment and then we we would add it to absolutely yeah you're right okay sorry about that um is there anyone else that like to make a public comment would you like to make a public comment sir regarding the those the nsds the AR section one no okay you like public I just wanted to if you can in case you have any questions or there's something you wanted me to cover wasn't sure yeah with all other public comments comments are closed we're going to move into Old business approval of the minutes I hav seen these so I move to the the minutes you have a second I second all in favor I I Against [Music] security guard service upate and Report sir you're on John some Services uh provided JP with uh all the reports for the past quarter which would cover January through March 20124 uh completed a total of 80 reports for the quarter including Le include the supervisor visits and the community Patrol visits and uh we continue recording the number of vehicles that are going through uh the entrance that we monitor we have an average of 44,000 Vehicles going through that arm gate per month um as far as uh discrimination we provided a more detailed list that uh was agreed with JP so we now have a more accurate count of which type of incidents are being reported that allows him to pay tax uh regarding any issues with the gates particularly um I also want to report that we implemented for all of the town of Miami Lakes guard houses uh radios in addition to the phones so we're using the phones now exclusively to capture pictures of all the inbound traffic and the radios are used to communicate between all of the guard houses with our security operations center 247 so that is also improving on Communications uh with the officers if they need to communicate something they don't need to tie up the phone that should only be used for purposes of capturing pictures uh and the last is that uh at JP's request we're not also providing a weekly report on the status of all guard houses when it comes to lighting or any other fixtures that may need to be addressed so he has an up-to-date report regarding what needs to be done and make sure that we keep the guard house operation as efficient as possible that's all I have do do we get copies of those reports yeah I could go ahead and send out the reports to you guys um I'll go ahead and uh by the end of this meeting go ahead and send it out it's two reports that he provides one's an analysis report and the other one is the analytics and the other one's an analytics report is there any way to get those reports before our meeting so that like we can review it and if there's any issues we can bring them up while he's here 100% uh I I will ask if you can and I know this one you did send to me before but uh for the future uh within like a little bit like maybe uh a couple days AB so that that way I can have them prepared to send up to them they I'll try to remind you also yeah um one thing I have noticed is think you all also have noticed the only instance that I have seen has been the exit arm a couple times it's dramatically been reduced the breakages and the problems this new maintenance company magnificent so far yeah uh We've uh you know since we've made the change with the me company you've seen a drastic change in terms of uh the uh amounts that they're breaking down and calls that I have to make for them to come out um it's it's really working out well text that I have to send that is and and the one thing that I will say about this company in particular um I watch systems the gentleman the owner uh reer I want to give him his credit he does a great job if I call him for another gar if I call him for say roal Oaks yeah he will try to make an effort to go to the other ones as well and pass Five and see if they're if they're any issues with them so it allows and then if he sees anything he lets me know as well on top of the uh you know already the the guards um providing information so that really helps out to uh keep them maintained and and uh for Budget purposes it's it's going to it's going to help significantly not being ass but I don't think I've missed any means and I I call my memory is not the best but I recall at meetings uh we were looking for that same we talk about maintenance and they were taking too long to come out and I think that we were looking for they call it procurement you guys were putting up and I never heard anything so now to say oh this new company in my head I like when did this happen um I know we're just an Advisory board but when did this when I didn't I don't am I missing something what is the maintenance Fe it was one of the issues kept bringing up saying whatever contract we have is not working because it would take them weeks to go out a repair and I said why can't we get a contract where even if it costs more money to pay where someone goes out you know it's like 24-hour return something like that and it you were here like oh well uh we put one out nobody came out we're redoing I think I'm using your words is procurement or we're nobody's come back we're working on that and so from the from that last conversation to today go oh the new company's doing really well I'm like what well I don't think they're on the contract right it's I'm just saying is what happened here there's a missing I mean correct me if I'm wrong but I think I brought it up a couple times especially in the last meeting we discussed it on the January meeting that we are using somebody new but I don't think they're under contract we're just using a different company to repair and it's been working well at this point I think down down the list where talking I I remember was there was somebody who said um oh maybe somebody maybe the handyman of the town can do it and then they were like oh we can't that person's already spread too thin and and then we and then it was it was the town was putting out getting contracts like bids and then all of a sudden now it's like oh there new company which by the way is that's fine where's the contract can I see the contract can we see the contract is there I and maybe you know you said you saw a great Improvement that's great but I like to see that I want to see what they committed to because did we change or you know did we get apples for apples or do we upgrade our Apple other it's it's not a it's not a contract we don't have them under contract it was a uh a RFP uh don't quote me on what that means because I don't don't remember right off the D M right U it's basically uh they there were uh biders and they came at the lowest bid but it's only to a certain amount uh it's not a contract they're not under contract they can only go up to 15,000 that we could use them so right at once we reach that we have to go to council so this is just a temporary company that we're using obviously things are looking good and at some point we can go ahead and potentially use them in the future for a longer period of time if if we the council and they win the bid but um that was never communicated she want a request for proposal and companies request for proposal RP RFP yes uh if companies made the proposals a company had to be chosen right and then a company has to be awarded contract I'm assuming that they were not enough proposals we received a proposal from the company that we had previously okay um we received a proposal from this company iwok systems and we received one addition proposal and then I'm curious I'm curious then as to what procurement process that the town used to select because there has to be a contract you s absolutely but I think is the conversation of this is happening to today hearing oh they're doing really well I'm sorry let me let me clarify something let me clarify something I apologize we we went for a request to prop for proposal we sent it out to three different companies we only received one back this was the company that we received back I want systems so yes so I reviewed my emails before I came here because sometimes I'm lost to but um I received two proposals one from Consolidated and one from I watch what you're referring to is what is this the this this was for the what we discussed last uh right last time which was uh to figure out the gate arm switch so I provided you with the so that hasn't been resolved yet well no that's I I provided that to you so you guys can make a decision that has nothing to do with no what she's discussing is uh the repair the repair having said that you're right I need to do a better job of communicating if I'm not communicating properly then I need to do a better job absolutely so so what is there there's got to be something in writing even if it's temporary yeah and I could go ahead and send that over to you but can I ask you based on absolutely what is their commitment as to turnaround time when something's reported to them 24 hours I can provide I like that all right I will go ahead and parking up you're parking I like that I like that that's that's that was one of the issues I was pushing because uh this is everybody's packs money for that one little section and when that gu that gate arm is up or down there's a cone there not being functioning it's affecting the 800 something home owner that are behind that so in my head is that's what the money you know the money that is people are paying is to do that so when a company takes a week or two or three to fix something that's not a good thing so I'm just saying is if you could share whatever you have from iatch and is there anything that us as an Advisory board can do today to move forward or are we looking for more bids or where are we on that because you already said this is a temp this is a patch it's a temporary bandaid um so I'm just going to read to you um so that you're aware of uh let just this is the switch yeah this is about the switch when he mentioned I watch I it's okay JP just if you can send us that and that way we can review it and maybe have questions next meeting again I apologize if I wasn't giving enough information I don't want to ever it's okay we got it we have a temporary we have a company called iwat that's servicing our our things right now up to $155,000 there's no real contract and I guess the question I have is are we getting more bids or what's what's the process so that we do in fact we have a meting for Budget right I heard I watch watch I I watch systems watch the thing is we have the next meeting is the budget meeting which uh you're the email was very clear we're meeting and we are to vote but we're voting on the same day that we first see the budget yet I know this is going to be a line item on there but we have no information about the maintenance company so Helen who promised herself she wasn't going to ask questions here I am again asking question what's up yeah can't [Music] stand and I'm not busting your chops I'm just making sure that all of us here represent of other people that are not scope scope of work uh guard gate arm repair and maintenance services for the town's neighborhood service District NSD security guard Gates address for service sites 8281 Balan Road 15711 Turnberry Drive 8206 Northwest 162nd Street 8211 Northwest 168th Street 1611 Northwest 79th a and 81 167 services to include hourly hourly late rate of Labor quoted labor rate should be for one technician only per site visit but the provision uh for of additional technicians will not be authorized unless specifically requested by the town in writing travel charges a flat tra flat travel fee will be charged for each trip to the town of Miami Lakes irrespective of the number of service sites visited within the town during a single trip there will be no additional travel fees charged for visiting multiple locations within the town on the same TR material prices all material all materials required for the service will be charged wholesale or supplier distribu distributor price with no more than 40% markup this ensures fair pricing while covering the necessary cost of obtaining the parts the town of Miami Lakes reserves the right to request a price match on any material if they find the exact material item at a lower price in the retail Market the policy is intended to ensure that the town receives the most cost effective service without compromising on Poli and then I have the list of materials of that would be uh go over uh just I'm looking for that 24-hour thing 24h hour you told me 24hour so um on call back or return and I didn't hear that service response time the technician is required to inspect and provide necessary services within 24 hours of being contacted on weekdays for service requests made after 5:00 p.m. on Friday or during the weekend the technician must provide services no later than Monday after gotcha all right so and they have up to 15,000 that we have them under for the whole town or for for the for the whole town so this is a temporary thing okay how because here's the thing uh I this is the only way to to move on from the company that we were discussing that was giving trouble so I tried other other companies this is the one that we ended up on with this and it's worked out well so now we can try them out and uh you know once they've reached that 15,000 threshold then at that point we have to put them under contract well not put them under contract that's not necessarily how it works we would uh then have to go out to to bid now the reason why I I apologize the reason why I didn't send it out to you guys directly because it's not really a Min Lake section one specific matter this this company works for all NS it's not contracted for just miy Lake section one so as you see I'm using them for all the locations having said that at the rate we're going we're going to be able to use them a lot longer than I had even originally anticipated because of the fact that the gate arms are breaking at a lot less rate so if we can make it to honestly if we can make it through o October for example then the new year starts and we could have maybe the same services from the same we do another are key so are we being charged all the associations I mean are they billing you or yeah they they bill us they bill us just as normal okay you know again this is not a individual Association yeah yes so you build on your budget uh you have gate armor repairs as one of the the line items you do whenever I contact them to provide service for Gates specifically in Miami Lake section one it is built out of yours okay but I don't do a contract for each like if I had to do a gate arm repairs contract for each different guard each NSD it would I mean I a lot so what we're talking about I believe really is agenda 5j gate arm maintenance contract update well we did it already okay but I I'm not sure I have the answer to my question what's your question that's a temporary fix you said 15,000 is for all the gay arms in all the other sections of of our town correct and then oh when we run out then we'll figure out in my head is you going to run out the 15 and then figure out what we're going to do I think I I think we've my understanding is we've always had somebody under contract so I guess my thing is what's the plan even though we are just an Advisory Board do you know what's the plan well yes I'm working to see if I can get get a contract together to go out to bid for an actual contract remember we did go out to bid and we didn't get anybody to come back the only uh when we went out to bid I think I want to say November or so when we went out to bid at first time we had one one company come back and they wanted to charge us double but we were paying with the previous contract so are they interested in a contract is this company it it's that's not really how it it has to go through a bidding process right but are they interested in being one of those that would bid for a permanent contract which is what she's looking uh I I would have to uh put it out to the general public and it's up to them I can't really like only mention if we're happy with them they're doing well it would be a shame to lose them because they're not 100% so when is the bidding I get you we have to do the bidding so we already tried November we got nothing well we have time we have time per when's time we're in April end of April right but it we started this contract in February okay we're nowhere near the 15,000 the 15,000 so we have PL like I said if we could get to the new fiscal year then we could just do an R RFQ again but don't necessarily have to do a contct but to do that process it's something that takes months am I wrong you're not wrong but I haven't started I haven't fully started the Contra like I had already started but I haven't started to the point of creating a full contract and putting it out the bid yet because we do have time okay what's the target what is what's that time when do you think I have no idea how much for example how much was uh maintenance of our arms bided on our last budget like for this year the Year that's ending now our year is October to September right correct how much was it how much was their bid yeah how no how much was our line item for repairs I have no idea your budget I don't have it that's this is something that we probably going to start would assume something like in August August September October I don't know three months before so it says we talked about this before it's on our agenda all I'm asking is I know we have time to you tell me oh the price proposal for for their RFQ came out to the total cost of item one scope of work Services which item one I mentioned was uh the services to include that came out to $95 the cost of item two is $35 that's not the answer to that question my question was our budget from last year the one we're currently here in the year that ends in September 30 what's our line item how much did we budget for gate arm repairs and services that way I can see in relation to this 15,000 that's for all the gate ons how far words did we budget 15 on ours I don't remember and the town has 15 for all of them right I but in this particular and I find it on way the way they this is L but uh the 15,000 they can just rename I'm sure they like one or two options to I I apologize for the miscommunication I didn't that wasn't my intention no you understand that you know I just don't want you to think that I was no never never we all like you and I actually the whole town likes you I about people saying like you I have two questions on the table what was our budget what was the line item that we budgeted for that kind of Service Repairs and maintenance of gate arms gate arm repairs and replacement for the for 2023 2024 8,000 that's that is yours that is half of the 15 that's budgeted for but that's just up yeah so that you understand but the 15 he just said was for all the other sections as well right but you got to take this into account overall and none of this should concern you guys directly but overall the um gate arm repairs for all the locations was roughly somewhere between 35 and 45,000 okay overall um you guys were going over on your budget always we're probably everybody was running them over we were we were we were going well over you were going well over your fixing correctly that's what I would argue they weren't fixing correctly and then you would have multiple servic you so I more to my point if the town has a contract temporary or otherwise with the company I watch to repair the gate arms of how many other sections ours in like five or six other ones and they have a total of 15,000 they can currently do without doing anything else and and then I'm saying okay well when is this bidding going to go out to get a contract not a not not a patch but a contract that we know that we can rely on you're like we have time and in my head is uh I'm sorry as much as I am here government is slow so you say time and you say something's going to happen in July or August this has to start now if you're talking this contract 15,000 just started I I understand but we're going to wait for the town to eat to 15 and then we're going to figure out we let's go do an RFQ which needs someone to do it then send it out and 30 40 days I don't know we simply do another RFQ like we did this timey well we can do we open it up to multiple companies and if they win the bid then you know it's just a matter of doing another one that's my question going back when is the Target no but going back my bed is being a governor employee for a long time you just have options to re and you will not run out you have an authorization you don't have an allocation here you just have an authorization of up to 15 when that runs over you just right so I guess the answer to the update of the maintenance contract is we don't have one we have a temporary one for the for the whole town to do all the runs of all the gate arms everywhere and sometime in the future we're going to put out a request for bids again correct we don't know when I we can ask you to come back with that info and I I can come back to that info as far as if you want a direct timeline I have I just least what they're targeting we just we just recently finished like I said the the uh the RFQ a little over a month and a half ago two months ago so uh you know if we have time so if you want a specific there got to be some sort of Target it can't be like oh ran out of money now what do we do I I don't think the town runs that way and I'm just saying is I'm I'm hearing this all started with oh the new company is doing really well like where did that happen that's why this conversation but I'm pretty sure I brought them up already um in the last me okay um I'm going to go back to B which is where we should have been which is Security Guard Services we somehow got completely off I put that under that item right no it's it's it should be 5j is what we were just talking about put it on and and and I don't want to Buster chops JP I got what you're saying I appreciate it um you could just give us a timeline as to what the town is thinking of to get contracts that's great I'm going to go back to B which is Security Guard Services updates and reports so in the last meek because I'm looking at our minutes we had talked about um hold on the possibility or seeing if anybody had an appetite with the other Association trying to like let's get let's call it sharing a second guard with the with the robing we we said we were G we we didn't we really didn't take Direction but it was like we're going to get information uh our friend from sfm said he thought it was a viable option I'm looking at the minutes um and motion pass which was to request this board to explore a ring guard system to be shared with other four security guard systems yeah that motion passed so did not pass it did pass didn't pass it it you you opened it for it says four members voted affirmatively one no that's that's the pass isn't it motion I think it was one of those for Yes Men no and seconded by by Sano four voted V four members voted affirmatively one no okay the motion was to have staff share requests from this board a roing guard system to be shared with other four security gate systems you went to the next meeting you went to the next meeting with with Roy looks and it was disc left in that meeting and as mentioned to you in that meeting and as mentioned to you in uh the pre in the meeting here uh in January that is a breach of your ordinance you would have to go out to bid you not to go out to bid you'd have to have the entire Community vote to to change the ordinances it's a new service because it's a brand new Services you would no longer be Miami Lake section one you would be a new form between Royal Oaks and Miami Lake section want and you would need their input to agree on to them the lawyer it up and say that that's not what he means but he will no no no the question is this minute is from October are you telling me there's a minute we had a meeting in January Helen you went to the meeting you do you not recall that you sat in that chair and gave a public comments for Royal Oaks you sat right there yeah fors uhuh and that's that's not that's not what this says well you asked me to look into it and I just gave you the answer and we talked about it in that next meeting well that meeting had nothing to do with this board I attended the more we had a public comment there were some people that talked about it but that's one of the I don't know how many different uh there was more than one Association do so and the motion that we did that I'm staring at here I just said it pass and you said it didn't pass and I don't Am I Wrong motion by Miss CA to have staff share a request from this board staff staff that's not me my apologies the one that I was reading the one that I was reading was the motion about the 247 protection uh the I read the one above it okay that's my it was to have staff that staff it would be you or someone else request from this board to explore a robing guard system to be shared with the other four security gate systems it was seconded for voted affirmatively that's four yeses and one no so that motion passed and I guess we are at on our current agenda we are on Security Guard Services updates and reports and I'm asking if we get an update on that motion from October sure I will give you the the the update the update is you can you can decide as a board to vote on it and then it would go to council and then it would have to you'd have to change the ordinance to become a a second you'd have to get the approval of yourselves and the approval of another Community to create a mega or mega nasty between yourselves and Roy looks I think the motion was for staff to share this with the other security gate systems which we did in the next not just the one that I attended that was only one of the four were the other three people there's only one other there's only one other advisory there's only there's only one other advisory uh and the one that you went to as far as as uh security gates you have Royal Oaks you have Mi League section one uhuh and you have uh lock lman lock lman already has rowing Vehicles they they pay for it themselves okay the the the question that you had was not for other it was specifically for Royal Oaks you went in the meeting I was in the meeting we discussed it in that meeting in that meeting they said that they were not interested in Breaking joining into a uh Mega NSD and again as I stated before even if they did and even if you all did you would have to take it to the the entire Community to vote on this it cannot simply be the board that makes that decision you would have you you would have to change the actual ordinance not uh not just change the ordinance you would have to uh change the what what you created to become an NSD in the first place so basically we went to the other one that was the only one that was available to us they shot it down so we're we're done right I don't remember that because I do remember JP is I'm a public comment I was not an agenda it so I had a public comment which kind of ensued a little bit discussion but there was never so I just want to be clear because you just said they said no and I'm like I that's why I kind of made a face I was like okay let me let no that's fine you want to be specific I I completely understand I completely understand where you're coming from specifically they did not decide to make a vote they didn't they didn't vote on it there there was no motion there was no nothing they unofficially said no so they didn't express any interest that be accurate they didn't okay so the update would be is they didn't Express an interest and even if they did you're informing us that that that would require us to kind of redo this whole ordinance put it for a vote on everybody it would create instead of section one it would be like one major Royal Oak section one thing assuming that everyone agreed assuming that okay I got you assuming that all both communities all three communities because Royal Oaks NSD is really two communities it's Royal Oaks East and Royal Oaks West assuming that both those communities and yourselves all voted yes then yes it would be possible and you could then I go back because we're still under security guard services and I always going to ask the same question the ordinance says we're supposed to provide unmanned person 247 man men staff staff the the way the things are currently done during break time and lunchtime or what that's it's not staff correct correct and have there been any great creative ideas since our last meeting from your slide as to how we can bridge that Gap so that we do in fact have 24 hours seven days a week staffed in person standing at that guard hold on hold on let him answer please sorry I'll will share with you what has been done what has been done is that the Royal Oaks East and Royal Oaks West communities have decided to allow the security officers to change their lunch uh breaks from a scheduled time to a non schedule time meaning that the officers will take their lunch break whenever they see that there is a reduction in the number of vehicles going through the arm gate and they will stop their lunch to attend the arm gate complete the procedure and then return to their lunch so naturally the lunch time will be extended because they will not have their 30 minutes at once to complete this process but they'll have to do it in periods where they're going to be multiple interruptions to this process and and with that and that only covers the lunch break because naturally when it comes to the restroom breaks that we cannot anticipate to simplify that they eat while they work is that something new since our last meeting or is that that is that is something new since our last meeting but that is not something new per se because when sfm started providing Security Services to town of Miami Lakes that was the way the guard gate would operate now we return we we decided on the lunch breaks because it was felt that that would give officers a more control parameter as to when to start and when to end however the other communities fell felt that it was also providing the public at large uh advice as to when the officer was not going to be on duty right and that allowed them to uh go in and out freely moreover the I believe Town Deputy Council participated in that meeting and he indicated that the automatic uh mechanisms that were uh suggested to operate the gate were against the ordinance because the ordinance requests specifically for man Security Services not for Sentinel which is the automatic function of the so at the last meeting you just I I believe this is off memory that you had said that L LOM had that where they kind of eat through their lunch and all that and we tried to do the motion the motion failed to do it on then you said since then we were telling us is that Royal Oaks now implemented like a no l lman doesn't do it that way l l has a scheduled lunch because they have a Rover and the Rover provid provides a lunch break so that guard gate is operated Conant okay so I guess the question goes back to you is since our last meeting have there been any great ideas as to how we can man our gate 247 to clarify because I think your question was with regards to Royal Oaks Royal Oaks voted their board voted for the guards to eat while they work so they no longer have 30 minute lunch breaks they now are providing full 247 because no guards are eating during well but bathroom breaks there there's there it's it's it's it's always going to be tough to be perfect as far as 24 24 hours you know at the end of the day these guards do need to be able to use the restroom I disagree I think 247 means you have to have somebody there 247 whether they're at lunch or whether they're in break and I know that up to now the only way that we've come up with is well you need a second person so that when the person has to go to the bathroom or the person has a lunch you have the the replacement person it's not that is impossible there's a lot of places in this country that need 247 man in the front so the alternative of hey while they're in the bathroom hey while that were there in lunch which still doesn't answer the ordinance that says 247 because I think they that's why I keep asking sfm have you come up with an alternative of how we can have 247 there because even that eating through lunch doesn't really solve our 247 because you have bathroom right right so absent a second person is there a possibility to get a second second person call it fractional like like a x amount of hours a day to fill in those of course data possibilities of course of course it is however the problem with the fraction is that we're not going to be able to put a schedule to that fraction Because unless we can control the security officers vow movements it's going to be merely impossible to determine when that second person is needed just I'm I I'm being as scandid as I can about this and and and what I can qualify regarding what we're going to be doing at Royal Oaks is that this is going to be a trial period of 30 days while we test this new system to determine whether or not residents feel that that is something that is in their best interest to move this direction so I'm not a Royal Oaks is that a recurring Pro complaint that they have too that the gates are unarmed unmanned yes that's a recurring complaint yes when did your 30 days trial thing start starts on the 18th it's going to start it started started oh it started oh a couple days ago four days ago okay so I guess we can get an update at our next meeting just to see what how they feel about it right all right going back to the the he said the town said no to that I'm sorry can you just give me one moment I'm being told that it's not online watch says we're live can I no me one second please let me record for my computer we are taking the minutes at least so I think that that should be okay so so we had discussed go ahead sorry uh I'm G call it mitigating that during the lunch breaks or bathroom breaks that maybe there was a switch is that what you're referring to that town said no not allowed the not to replace the armed I'm just saying I spoke with the town Deputy attorney and I wasn't was was told that that would be breaking oraments I'm sorry what would we breaking add the the the um switch this gate arm switch where it would make it automatic whenever the guard goes to the bathroom or takes a lunch break that would be a breach of the ordinance isn't a breach of I'm so sorry I want to make a point though to follow your theory go ahead say what you're of the 247 uhhuh if we are breaking the ordinance on the 24/7 then we can break the ordinance in every single other right well that's my point is if putting the switch by the way if the and the switch was just to mitigate during the lunchtime or bathroom instead of leaving the arm completely up right the switch would be the the arms down and it I guess it would only go up and down as you approach right you said it was a ble a Blazer beam or something the cheaper version the ,000 option it was not to replace the security guard it was not for the guard to go take a break and go to nap it was only for his lunchtime or bathroom break that instead of the arm going up it would appear for let's call it the burglar right the person that shouldn't be coming in that at least they see the guard down oh so I guess what I'm trying to say is it would be breaking the ordinance but we're already breaking the ordinance because we don't have a 247 I I com completely hear your point um can we bring Deputy down in here let's have a power I think that um and I would make a motion we would like to have a written opinion from the deputy attorney on this particular issue just so you're aware I've already requested a written you want it written so give that we can then even prior to this meeting because this this this system wouldn't just be for for you all it would be for another uh ND so we want wrting and he will have to see where in the ordinance that says that we cannot do that so once I have that information I will go in and share with you so we don't need to do anything you already going back to security guard um I personally made a few complaints during that since the last meeting the primary complaint I was is which I at the point I got a little probably sarcastic it's just my nature because there was the first time it's like there's got to be post orders that the guard comes in and whoever comes in puts their name and when they leave they need to take their name off because Louisa chavaria she never takes me her name her name is my head is like all she's always on guard and it's not her because it's always a gentleman I know there was a few I don't know days or week where there was like people coming in and out but I think it still requires if I'm coming in I think me or anybody coming in we should know who that guard person is they don't wear badges it's like you can't tell what their names are we're going by a piece of paper that's on there um and I and I and I received the apology and and and that's great but I'm just saying is what has that sfm done if anything to make sure that this complaint because it's been a recurring complaint right I praise you guys huge difference from 34 so I'm not here to say you guys are really but but it's a simple thing that I think well if you can't follow simple things when you're going to get a more complicated think less likely a guard is going to follow it so I always say is if you can't do the simple things you're more likely not to do the more complicated things what is FM done to to kind of Ensure or instill the wrath of on the guards to make sure that the name plate is always there well it is it is a fairly routine thing that happens uh in every shift and and naturally we have supervisors that go and visit the guard house fairly frequently and part of their inspection is to ensure that they're going to be utilizing the correct namely um we're obviously using Progressive discipline when it comes to addressing these issues with our security officers and uh you know the point of quality control comes into play when when we identify these deviations um but realistically other than identifying this deviation when there's a site visit um we we can't do anymore because we're not able to determine beginning of the shift uh whether or not that officer placed his correct uh name on that uh exterior Banner um we have the radios and what we're also doing is at the beginning of of each shift is that we're reminding officers to please put their correct name and uh we're also reminding them at the end of the shift to turn the lights off when it comes to you know finishing their shift early in the morning and we've also receive complaints about officers not turning the lights on at night so whenever we're reaching Sunset we're also reminding them to it's time to turn the lights on so that they receive remers throughout the day about the importance of keeping those uh signs up right thank you and that was something that we put together between myself and George as far as the checklist having a checklist to go over every day every time they come into big shift these are the things that you have to address and the same thing will be walkie-talkies that was something that we uh discussed thoroughly to assist in communication and it allows us to have have that communication not only with one guard so if I tell if if the word goes out to one guard about something hey we need to a gate arm is broken we need to put the cone in front of it at least that reminder everyone receives the same message it becomes in their head hey when when when the gate arm breaks at my location I need to put the cone up or you know change the whatever it is the message that is sent everyone receives it so everyone's on the same page is a was a walki talkie an sfm investment or a town investment sfm is is pay is is uh pay for it and it was it was uh in a meeting that we had to discuss how we could improve the communication thank you okay I'm finished thank you next item next item access card update access card update um 420 three cards down from 426 cards last time wow thank you on that are left yeah well the whole thing is more people have the C and go through the two resident Lanes they would have less traffic on the visitor Lane chairman um there is a new gentleman that entered and we do we may have others that want to uh ask for a public comment would you be okay with would you that I'm it up to you guys well I introduce myself Terry Murphy I'm I live in a46 I AP that would you like to move to open public comments up not I think you maybe can we go through the agenda and then come in and open it go it back yeah the back end yeah 100% we can I want to hear him okay on L update uh I sent an email to you all letting you know that uh uh we they installed uh the lprs I'm sorry I was I was thinking about the speed hunts right now the LPR update um I looked into uh if there was any issues with the cameras based on the lighting uh I was one of the questions that you brought up last meeting we looked into it there are no issues at all with regards to lighting for the lprs they are they have infrared uh illuminators so they actually see clear as day at in darkness they actually see better in in darkness than maybe they're in light the question I have was the the outgoing one with the tree it's not being not an issue at all I checked with I checked with PD and and it's not an issue at all okay and we're getting we get all three lanes the all three income all three lanes everything everything's being covered welome and we got a and and also there have not been any uh additional reports of LPR hits at this month since uh since January so speed up Updates this is what I was referring to so uh we I sent an email to you all uh I'm going to interrupt we really really did not celebrate what the LPR did already for our community we didn't have a meeting since that email that's correct and I'm going to take a minute because I think I was one of the champions of that and say I don't know the whole details because I know it's like investigation whatever but I just I knew a little bit about what it was about and I'm just saying I don't know what could have happened but it could have been me you my mother my brother my cousin I don't know who and I think that we uh one bad guys is off of our community so I'm just saying to me it was worth all the effort and time and pain in these meetings and in front of the town to get the lprs U in the entrance of our community my understanding was because I kept asking questions like why didn't anything else hit and and I Now understand why I'm not going to say it on the recording but I think had it not been for our our uh LPR where it is located this would not have been a hit that they would have caught inside Rd so that's all we can go back by herself speed HPS so uh the order was placed on March 20th for Speed H hump um it's on back order currently uh but the delivery is expected to be on the third week of May and installation I would expect to be sometime between the last week of May and the first week of June once we receive it once because it's being delivered on the third week of May by the time we receive it you preer to you prefer to it a speed hump it is a speed hump not a bump not a bump not a bump okay the difference being I think the the difference being uh the size speed hump is yeah it really is higher a lot go ahead I'm sorry we we've been in my community uh always getting complaints with people flying down by even though they reduce the speed to 25 is there a contact that we can email the town and say we're interested in the humps that they have them in dundy Terrace right I will I will send an email um to Omar Santos the director of Public Works to see if we could add you to the speed study I'm I'm gonna I'm gonna jump on him um on our HOA in the last I would say probably 45 days U I have literally received I think it's three or four different residents also speeding down Glen Karen uh ter Ang Glen Karen Road okay um is it just those two locations that's that's I can I can so give me the addresses again Glen Karen Terrace and Glen terce Glen Karen Terrace and Road well the speit limit is 25 yeah you can have it at 15 B go Road even if the speed limits was five they would still go oh oh I know and what what was your location B road the main oh just go in the regular go they going so so the okay so I'm going to send an email to the director of Public Works to see if we could add those two locations to the speed so the B going is there but breckness is inside a little bit more we have it on in front of our community you do speed Speeders speed oh no bumps pumps no we haven't in dils no no we don't have pumps we have spe so so to be clear the hump is going to be one hump in the visitor one hump in the visitor that was what was assuming where they put the hump is there's some sort of calculation of math where you put it where it's not too close I'm assuming it's not just ibody here okay I have a question because after we voted on that and all that I forgot where I was or who I was talking to and they were talking about there's something else it's not a hum or a bum but I'm GNA try to describe it it's sort of like a a bunch of smaller little bumpy like a lot of lot like like little Pebbles it's like a bigger area sort of like a so your tires vibrate the car vibrates no not to vibrate I don't know what you call it now I only blank it because there was this big argument about the hums and it's been to damage the this and the that and I don't know I don't know if that's true or not but they proposed and said why why don't you guys consider and uh but it's like let's say it's like a let's say a rectangle a bigger rectangle instead of being one thing it's a bunch of little ones like let's say like you're going on a a reminder to slow down the the speed cing things like a yeah I I don't know what you calling but anyways I'm gonna throw some rocks on the road no no but slow down but again this a hum so the argument that it's going to damage your car it's nonsense it's gonna be what you have which is very low okay okay for the fire department to be able to go over it it's just just GNA make you slow down just slightly so you don't go crazy and you guys don't want spikes yeah I do but but we could Alan we could ask in the spe study if they can come back with other than just I think they determined what I could be wrong but B I think based on the speed study is they determine if they are going to put something or what they what type of uh deterrent they put so I think I don't I don't think it's by choice hey we're going to put a speed hump here versus you know what you're referring to I know what you're I know what you're talking about it's like a little uh rough road uh per se I going say like bigger Pebbles like if thre a bunch of Pebbles but it's not really a PEB Bo yeah no I know what you're talking about um I think it's based on the speed study is is how they determine what and just to be clear we don't control any of these roads this is just a question as to how who can we as communities reach out to in the town the county road because we only control from the beginning of the little island to the end of the little island where the guardate house is yes right okay okay Prim report update uh unfortunately the uh director of mate police uh has uh let made us aware to uh that we are to no longer uh provide um those reports um the way that it's not that you can't get the reports is you have to go through the property panels we have to pay for it I a public records request you have to do a public record by that guyy running for share so do know who that to Lo for you actually act the PID I went ahead and submitt it like you asked me to yeah you tried he tried it out tried and I didn't haven't gotten an answer oh they used to send them all the time when they do they tell you how much you have to is there some sort of ordinance that that everybody was breaking is that why or is this just a so a new sheriff in town and making not Sher yet know off no it's it's just our director we have new director right um and she's stick for rules WR that and then so if you want the information in order to bypass that I suggest that JP invites a detective to my legs that can literally give you verbally well actually it was not from Stephanie it was it was not from the director of is is from the commander it was it was it was from the commander it was from from the cap Commander it was from uh major Gonzalez right through the director because that was the the orders that were given to him above yeah but don't they make the reports regardless yeah but not Distributing them is the distribution distribution uh yeah the right there yes so as as our major mentioned um it it was a an existing Rule and our chief um just kind of reminded us that um we're not to provide the the written report but I can uh come to your meeting and provide you with the information verbally um definitely it can be always a public reg request that cost is very minimal um and uh also I can provide JP with um the link uh to our public leage request where there's also um some digital uh Prime mapping that you can just click a couple of clicks and you can see um a lot of uh information that you need to find um help or might answer some of your questions but I'd be happy to come to your meetings to provide you with the the um the statistics that thank you for coming do you have anything to share anything behind that gate is that um regarding no specific questions no nothing U nothing specific it's um everything in that area is is pretty much a nice area nothing much I didn't have this dispatch ready for today I just kind of popped in so otherwise I would have the page in front of me no nothing at all like that and I cover I have all the OBS assigned to me and I you know things are nice and nice and quiet in my such I want okay question the the map that you refer to is that an app or just a link on the website it's a link to to our public records request public records request um and I'd be happy to to send it to to JP so he can forward it to you all and there's a it's actually I think crimemapping.com and the link is within our public directorship class page thank you by the way they're called rumble strips rum I was ready to rumble rumble or rumo Rumble rumble strips rum so there are several so not a big it's a rumble what Rumble rumble strips think are on a Turnpike if you want to Orlando on the side when the break down but again that that's sort of like if you kind of fall asleep and you go over again this wouldn't be guard house for Liv this would just be I I I'll I'll have him put in for the speed study but it's not something that we you know vote on no conversation well I think that we went forward on a speed hump on the first Lane and we were going to try it out and see if there was any change before we would possibly discuss moving forward and adding them on the other ones but I'm what I'm and I heard a lot of push back from other people about the humps I don't know if a hump and a bump is better but I know that been sitting on this Advisory Board long enough that we were sick and tired of and when we heard the reports were and and sfm came on with reports and saying so many hits so you know why the thing was down because we're not there and we heard the reports and there was a lot of gate armed down because people would hit them because they were trying to time it because it didn't slow so our thing was is what can we put down to make the the people that don't slow down kind of encourage them a little bit more to slow down and avoid hitting those things and that's why in my head is like maybe the rumble thing is something that's not so offensive and but again I just wanted to tell you that I don't have the numbers off the top of my head but I could definitely say there is a huge decrease in and this is without the speed hump because Beed hump hasn't been installed yet there's a huge decrease the amount of cars going crashing into the Gat ARs and the one that would get it would be hit the most was the exit Lane not not the visitor Lane it was the exit Lane and we've seen a decrease in on that one for sure and they changed the speed limit recently or 25 recently not that two months ago month two months ago okay well maybe people are paying attention uh okay you did you hear us a few minutes ago about speeding Landscaping up thing uh flowers were changed in April I'm sure you've uh seen the uh the colorful flowers uh that are uh looking very nice out there um they will be updated again in August where is it because they're being updated in I'm sorry uh to be because they're being updated in August they would be August September October so they would be updated again in November and again I will make sure that they're updated before thanks where do we want the P cleaning motion to be done new business or there or uh it's it's a deep I think it probably I don't know it might be here or in I just make a no go go for it make a motion to pressure clean the curving and the area our area guard house right the guard house who we have a second second all in favor I against motion passes moving on alternatives for unman guard Gates update PID the yes it does discuss that right yeah that's been care correct that uh we were looking at the an opinion yes that was discussed earlier guard house Remodel and update you saw that Madam Secretary well we talked about earlier iote I'm just of thank you we're not going to all that again house rival I I don't have any I we may have t just slightly touched on it last meeting but there was no recommendation from you all as far as remodeling or anything if you'd like to provide me with some uh well we've talked AB notion that yeah we would like for it to look better not like an out house we had yeah we had like two three meetings ago this room got full and one of the re right the most one of the ones that was repetitive was are are the the look of the house I think that's when the town had passed about the reserves and the straw ballot and I think that we discussed uh somebody was doing remodeling and we were we I think we asked to see can we see what and they sended some um rendering royal Royal Oaks uh both Royal Oaks East and Royal Oaks section one remodeled there are guard houses four guard houses total I want to say that each one was approximately the 15,000 uh what they uh remodeled was uh they uh I have the list I could um did we get the refence we wasn't for the paint color we got I I don't know I don't have a my my memory says I don't remember seeing it but that doesn't mean we didn't get them that shut down that I went to back to council people and they said you know anything large no but I think that's where we were getting clarification from JP as to maintenance or upgrades or I don't know if you could talk to us about what needs uh the vote of everybody versus what doesn't need the vote of everybody versus what these other communities did just for us an idea I'm going to add one thing I remember at that meeting which was several meetings ago we talked to sfm because of the positioning of our door and requiring the guard like there's no other alternative like is there a different positioning of that might that if we remodel that maybe change the the way the guard would have access to the outside but we also talked about our house is here the gate is here so for them to see the tag it there was like a logistics issue and then we kind of I think we were looking at we left off where what was the town what's it really need for us to move forward is a remodel such a including in other words that it doesn't look like an house but but changing the and the from the window R and having to right that kind of stuff is that something that takes a vote can you expl can you expand and tell us or explain or refresh I would say that that would be a capital Improvement just from my understanding if you're wanting to move the door from where it is that's no longer uh that's not a a repair you know uh so so you're aware um in October uh the council voted to uh basically anything that is considered a capital Improvement anything above 1 cent uh basically has to be voted by the entire Community um it would be would go you you guys would vote on it then it would go to the council and then once it goes to the council it go to the community and then back to the council well yeah and then they haven't decided how the they have not yet decided how that's going to take place online what online right so but and I've been kind of trying to look at uh see if there's any I've been trying to do research on to see if there's any other nsds not in the town but like special taxing districts throughout Florida and if they have anything like that I haven't found anything yet so I'm still looking but we could ask for uh um you know somebody to look at it and make a you know in the budget we can put for an architect to provide renderings of how it could be improved I I think we discussed I think we action but just because it need go for vote of the community to me that's not a deterrent not to move forward we is I mean nobody's going to vote there's a lot of things let's get there's a lot of things like she came and said oh I just came to complain I said sometimes that works right you complain and we pass an action item at the end of the day is all of us there's 20,000 things going on in our head but but just because they would have to go to vote of all the community owners to see if we remodel I'm not I'm not opposed to it my question is does that vote go out like hey do we need the community's permission for us to can to take steps to get information no on to remodel like renderings taking into account the positioning of the house and the changing of the door number one is to provide what this is all about this is for Security Guard Services that's what this is why we're here so if the positioning of the door or the positioning of the house is not optimal what can be done not just to make it look pretty but to make it more functional more functional to accomplish what this whole ordinance is all about I'm I'm in but I don't know the steps what what what kind of direction do will we have to give you in order to get something um so I guess this is something that you guys could discuss now maybe for to discuss how you'd like to perceive for the next meeting which is the budget meeting if you want to allocate funds for uh AR architecture work or things of that nature this is a good time to discuss that so that it could be I could uh if you were to decide that so that I can mention it to the budget officer to include that in me so what's the motion what kind of help me with the language of the motion the motion would be the to request um we would like to request renderings that address all the deficiencies that this particular structure has right now I'll second that motion so and the deficiency can be identified and AR looked at and say hey this thing but you're talking just from an okay okay so aesthetic you're just talking from an aesthetic no we're talking about no no functioning anesthetics right but I guess my my my question is so to give you an example Royal Oaks East and section one they didn't just uh do a um they they changed the the toilets they changed you know they they repainted the walls they changed the electri electricity that hadn't been changing since since those guard houses were built in the 90s you know so they did you know actual like uh the the guts of of the uh and who made all the recommendations of to the changes that the board say I want a new toilet I don't the board said look this this is the same toilet from 1990 let's go ahead and update it and we do have I mean shouldn't somebody be looking at that without a board direction to do that uh no not as maintenance like we change okay that's I'm exaggerating as far as what it was like of course the bathroom the bathroom whenever breaks down they replace it that's a repair that's a replacement um what I'm talking about is the the full guts the pipes stuff like that the pl the LI the plumbing the lighting what I'm saying is that does not have that expertise but the before is requesting that somebody to look at it could request the report how to make it up to all the well that's why I asked if it's if if what you're asking is just for Aesthetics or you're asking for more of a a of holistic you know improvements Hol the hope would be that then somebody would make it look better swand addition diabetics um my concern would be the positioning of the Sun at the end of the day Royal Oaks is very different in the way that they're situated underneath all the trees our guards are completely exposed at the end of the day as that sun um you know is is right on them well it's more the morning but either way so sometimes I've seen them with um I want to say a tower blanket hanging up there am I right um because for good reason the sun's right on them or in on a rainy day they've got this plastic that they're trying to weave through to come out so I don't see how that's P Water functional cover you could word that to say for more um um accuracy and you know they don't come out just pretty make it look better but evaluate it to see all the different things that could be addressed to make it a better working J concern is the door right is they want to put side but the problem that we have is there's not enough land there figure out somebody can figure out how to Major construction with the guard um maybe we can ask the opinion of of of John who's you know maybe the most inexpensive option would be to Simply move the arm gate a little bit forward so that the distance between the arm gate and the door allows for the officer to Simply step out and take a picture from the rear of the we put a a a sliding glass door on the side no the same door oh but right now the way that the Gat arms have been designed is that the distance between the gatar and the actual door allows the officer to address the driver we don't want to do that we want to address the rear view which in this case means you instead of modifying the the guard house which is in my more expensive you want to move the arm gate forward so then the distance between that arm gate and the door is the length of the vehicle so the officer doesn't need to interact with the driver the doesn't address that doesn't address the point that she made about how the guards get wet and the oh no that's that's that's an on right EXA were making Prett I thought about that too also got guard them from some sunlight that hits them I you know little hand that just comes out and does a little button to let you in without even taking pictures I I got quotes for awnings because I was already getting quotes for uh Royal Oaks uh East in section one and and Lock lman And since they were out there I got I had them look at yours it's not possible to put it on your section it's not it's not big enough an area from it would cover it it would it it doesn't work mechanically so can we request that someone goes and takes a look at it and can suggest all the improvements that are needed for both better working conditions and maybe some aesthetically no maybe not to add and and make it aesthetic we need a motion for that just I mean I I could I could go ahead and there's uh I think we motioned I seconded I think this is more let's just go ahead with a motion repeat the motion yeah I remember what I said motion to request an assessment can you help me assessment of the of the state of the Guard house state of the Guard housethe functioning of all motion to request an inspection and and an assessment that for functionality functionality and Aesthetics to improve in functionality and that should include Plumbing should include everything yeah yeah but but but that but that person I guess if the answer is yeah we can move forward on it that person instead of going in there blindly needs to at least have the input of what we've identified um I mean they might identify other things or they may come back and tell us okay you guys are wrong the door is exactly where it needs to be what I'm gathering from from the conversation is really the door is what you um want to bring up as far as well the door the sun situations of rain guys this is what we going to say I take to the house to include and then we can name all the things okay we can made the motion really com okay to include what position of the door position of the door for the functionality of the security guard right one of you has to make the motion so someone's going to have to say this whole thing motion to motion by home by C no we're going to our new member for J there you go and then J me yeah the motion by her and then we're g say to request an inspection to a functionality and Aesthetics to the of the to the G house did you put inspection uh yeah inspection to assess and recommend we want their recommendations right um request provide optimal guard tionality and safety all that so we have it read back and see if Miss will take that optimal I I like that who you said that optimal functionality oh we already said functionality okay this is not working right I'm going to read it one more time and somebody ready wrap it up uh motion by Mr request inspection to assess functionality and Aesthetics of the Guard housee to provide optimal working environment right ahuh you get a car you get a car everybody gets a car and safety safy thank you second Toby huh I do we have a second I second all in favor I any oppos the motion passes okay quick now hold on though that's for that's for us [Music] to does that get us on the budget does that get us no ask for yeah I think that I think that's motion pass we need a second motion well but we don't know what they're going to say and we're going to like it or not it doesn't matter I think we put the right and you're not you're asking for an assessment you're not asking for I mean I can get you an assessment well we can get we going say assessment unquote right you mean okay but how do we get on a budget how do we get the oh because we we need they have to do the first Improvement or it's it is capital Improvement question about that some of it may fall under replacement under Replacements some may fall under repairs some may fall under Capital Improvements I'll tell you flat out moving the door is a capital Improvement okay but maybe the codes are different well maybe if we just like he recommends move move the arms out we don't have to do the door yeah I we can do it pieces I I I I don't I don't see how that changes everything yeah I'm sorry John I I really don't follow that because the door is still at the end yeah maybe drawing it up because most tags are still behind the door no well now with a hump where right now to be honest with you right now the the guard has the perfect situation in terms of they could stay inside the guard house and and we don't we don't want them to stay inside that's part of the post orders but hypothetically if that wasn't part of the post orders they have the window there where they are able to snap the photo which I've seen them yeah they've done it when it's raining right and when it rains they do it they snap the photo from the window and it's perfect they could see right there that technically should be where the door is it's not if you move the guard the gate arm back the guard still has to exit through the area and now he can no longer take he or she can no longer take a picture from the window right so that removes so it makes it more difficult during rainy rainy hours rainy uh weather conditions and then back I think he meant forward forward yeah closer closer to the door right further out further away further down the street further into the community into the community but the okay the the guard still has to exit the guard still has to go all the way around right but where is the hump in all of this this is the question though we're a hump I guess we're have to move the H you're leaving we're let we're g to let somebody show us what they think by the time they give us a rendering and all that it'll be 2025 my question is this what about I'm thinking about these because you're right think is I'm in an air conditioned room so I don't think and now I'm thinking you're right these people the sun yeah what's it cost to buy one of those standup umbrellas those real big ones like I'm talking about like the next now there now what but they can put it down put it away you talking about yeah like a table not not an ugly one Ian a table umbrella yeah yeah I mean obviously it's still something consider can we get consider you you can consider and I could re-review the Oni setup we get one that's higher and then because it's higher it could be stretched out further and more than an angle to it it would I just don't know aesthetically how it would look because it would be above the roof can we uh that's the only way to make it work what about stand up uh I don't uh know where you'd put it there's a tree right there there's trees I think she fing up the other side at the end the other side of it no I'm talking where the guard comes out right at the back side there's not Trea there's even umbrellas that you can tilt and so that that work but can we uh can we get a picture of how they were upgraded in the two other places upgraded what the G houses that got remodel you said or whatever um or should we go the remodel I can get you pictures of the remodel absolutely but I don't see what they look I I have to look to see uh the pictures of before and after um I think we had it before because we got it for the this kind of thing guys so right here is your location your location is right here you don't have a tree but you have a bush so I mean yeah technically you could put a pole here you could put a pole here and and uh an umbrella it would have to be a you know a strong pole well if they even care maybe we need to talk to them the ones that work there that's they I I could tell you they care I would think so I could I've gotten I've gotten several awning on this one side no that's your little you think an awning can be put yeah an awning can't be put it but even looked 2025 2026 that's you know that's not true come on my question is is and we get an umbrella yes can I motion to consider uh you put in the middle of the brush of the hole and an umbrella yeah that'll help oh yeah um you put a pole in that's busy time I just motioned anybody want a second so we can talk about it and see if we move it no I forgot motion to to to get an umbrella of some sort on our request to have that assessment done is that something that could be pigged back into an existing contract that the town has or is that going to require a new contract state that one more time the assessment that we're asking right for the gouse right is that something that could be requested and then tagged to an existing contract that the town has with Architects or whatever uh yeah I'm I'm sure I I know we have a an architect under contract that's what I we talked about it yeah because if now we need to make a request for like we want I don't but I believe that you said that we have an architect under contract I think that we could request for them to to add this request to his can I motion that we discuss getting a stand Standalone umbrella in the meantime in the meantime that's my motion and pull well that's my motion no second I'll second thank you all in favor so I don't no no no discussion oh discussion I'm sorry so what my say is but the bigger picture we talked about you know upgrading the the whole area aesthetically functioning and this is this going to take a year I mean even it just is what it is and my head is in the meantime how do we how can we assist I guess uh the guards uh and doing so how do you feel about that John having them putting up an umbrella andion to all the other responsibility anything that can provide them with protection will make will make their work better they would appreciate that oh yeah of course I don't think the town buys from home people but I mean I have envisioned one of these like stands with the umbrellas that you can position and concerned about them I know they want them I'm concerned about everybody else and what they think about the color and what it looks like got to match it to the house blowing away you should just blend if it's a commercial type of thing it won't blow away so easily but it's still hold their hand that's what I'm talking about it's do really I look at a Home Depot also it's not just blocking shade from the for the guards it's blocking Shades from the plants that are there yeah so you have to take that into consideration those those bushes may may not but you have the sun Hardy you've seen them okay yeah also I see 300 I see 600 I me this Home Depot I'm just I'm just saying is if you do color I mean the guard house is like what like a beige cream with a terracotta blend so it's either a terracotta umbrella or a beige umbrella I mean you're not going to put a purple black or blue yellow w i that blends well I I think it's a good idea I think uh it would help out and you know they would appreciate it for those who like to stand outside and it's a step in the right direction until we get everything else yeah you know going to address your comment you say um what you just said something right now was it good yes but I forgot put the big outside oh oh the thing they post orders which is what they're supposed to do is they're supposed to be outside they're not supposed to be hiding inside unless it's raining or something like that so to do their job the way we have been instructed them to do that they need to be outside and that's why we're saying if we redo that house if we can reposition how the guard can actually access it they we might not need to have them physically right standing outside I would even go further how about some sort of chair item that they can stand and sit in can I can I modify my motion to a chair and an umbrella no the chair will come with the remodeling all the other got all the other guard houses have chairs yeah the cars are sitting I mean this what has been my apart too I mean I wanted people to sit there I they want to up and walk one but they need to be I mean it's like cashier it bothers me to that they make why put on chair question so do we have to make another new motion or we need to look all in favor of a umbrella for shaving guard house personal and helping him [Music] out he was by Miss C I was seconded by miss all in favor any opposed motion pass so get a quote for an umbrella and a pole and I'm I'm assuming you guys are going to want uh images of how it's going to look absolutely and and what colors absolutely all right once once it's there and it's up we can talk about chair okay first go step by step inch by inch the others have chairs Royal has chairs they had and they asked uh the other community asked for them to R it so they no longer can have chair they no longer oh my God reason she you know uh was there they they were deciding whether to get uniform chairs and one conversation went to a next and they went from discussing uniform chairs and not having chairs at all so interesting yeah well we're not like them yeah okay new business uh okay J is there no new business items anybody need to bring anything up been covered the only thing I I I would like to bring up since we're on new business is there's anything that you would like to discuss for the budget that's not cently in the budget then now would be the time I know we're talking about the quote for the umbrella and the poll and um you know uh the the gate arm repairs and all that is there anything additionally that you guys Now's the Time my my item is always going to be to have a 247 staffed gate which I keep hearing the only way to do that is accomplish it with two people I put it to a vote last time it failed but I'm not a quitter so I'm if there's anything that we can put that on the at least consider the budget so it can be discussed I don't know if uh we can get estimates or used last year's estimates I don't know because I remember we had we got estimates from sfm last year I believe it would be different you have to ask for us that would be something that I would put on so that even at least give us the opportunity to discuss it we have a new board member I don't know what flavor of ice cream she likes but we can definitely discuss it at the table what flavor you know what I mean so we simply we are simply requesting again that we get the the cost the cost for the alternative which I believe the only alternative that's put on the table is to get a second question so we can ask for it again so you say it's going to be more than last time but we just want to see how much would it be well you have to make a motion I motion to get the updated information from sfm to add a second person to cover the 247 and uh so that we can consider it at our budget meeting we have a second second all in favor I I I oppos I oppos one oppos strictly just to see the numbers right y discussion okay uh do we want to open you need a motion make a motion to open for discuss for public comments do I have a second second all in favor opposed motion passes go if you could uh you have three minutes if you could state your name if you could state your name and where you live Terry Murphy 8346 d d j and I have just a request as a bike rider if the arms the gate arms when you're replacing them if you could maybe get gate arms that are a foot or two shorter bicyclists wouldn't have to be riding in the gutter as they pass by the gate arm I I don't know if there's a length of those gate arms like standard and you can't get them different sizes but it'd be nice if they were just a little bit shorter so you didn't have to worry about dodging the gate arms when you're going through on a pic is that something we can consider on both sides in and out yeah in and out yeah because you have to right in the know the gun it would be to the end and the end in the exit yeah two currently currently we're using standard size gate arms so but it's I mean if they sell them a little bit shorter I remember you it'd be nice that was a public comment but I guess we're just discussing that but you had told us way back in some of the meeting and I'm saying this so you you can hear it from someone besides myself you had said those come a certain and then if you notice some of them get shorter and shorter because something happened and they they cut off saw them they keep sawing them down so it gets to a point that no we it's too short now and then we use it so apparently it come a certain size and as they break or they kind of cut off a piece and they do get shorter to continue the service of use until and that's that's how we we spend less money in it too is you know instead of replacing the entire gate arm they saw it based on like for example if it's bent in a certain area they can cut that cut it in and if one part of it is larger they can use the big part up until certain point um could we in fact have them Sol shorter it's to make it a bike friendly uh gate because we have several bicyclists I am one of them so what happens is if you get too close to that curve it's actually a danger for bicycles because if you flip your bike little bike you're going to hit the side which is the sidewalk at a 90° angle it's actually fality as bicy the die so that's the question he's asking um and and if it's just like s it right just on the side and then it allows the cyclists who run Commerce every morning right every morning from my recommendation that's all I'm here for you you all make the decisions how much my recommendation is if you were to start start off by cutting the gate the gate arm you're already taking away the time the light line of that arm and so it's going to end up costing you more money in the long run how about for reorders re I would say the my opinion the better solution to this would just be to have the guards be aware to open the Gat AR when a bicyclist is passing entering or exiting um they could open the gate arm and pass through and that's what we're doing in like for example Royal Oaks East uh have uh um uh you know people who ride bik through there when they're going uh they'll they'll let they'll alert the guard and the guard will open the gator for them and exit or the entry Lane so they don't see it exit they should from there they have the they have uh they have access through the window on the out on the outside there's a window um there's a sliding door actually uh where the exit Lane is um but that's my suggestion what is your it's ultimately so um being in the bike rider so being what he's talking about is a r bike right um it's probably the same for the other bikes as well and when you pedaling as you're when you're you're you're pedaling in the cycle um the guards don't always see you does that make sense so what to slows down your Rhythm as you're pedaling because you're you have your arm piece on and your heart bate is had a certain Rhythm and you try to do it within it turn 20 30 minutes all that stuff so in order to De to accelerate again um and then to stop because sometimes the dark is too busy it kind of like ruins the um the pace of your cycling with the right that's not my concern believe it or not it's not that it's it's just that um it's a safety issue but wouldn't that that pacing only happen because you guys are exiting the community so that's only the first exiting and ENT that's correct and entering so this issue is is only occurring at the very beginning when you're starting year your or or or entering you're going in out depending on how many times you're willing to do the circuit yeah right um oh because you guys are going multiple times through the community I see your point that that that's correct so do they don't big Commerce they stay with I I do know that it's been done before because I used to ride and I noticed that the gate was yeah it was a someone Whoever thought about the gate realized that you know what we have cyclist there on Commerce and that's what they use and then there's a two feet from the sidewalk and the cist just goes if you have a car the car is at the stop because they can't make that does that make sense so it's two feet yeah about it would have to be two feet that you'd have to cut it right or be nicer or I I mean I can't believe they don't sell them yeah surprised I didn't I'm sure they do sell them I'm sure I can look into like I said the one that what we have right now currently is standard size I'm sure that they do sell them for shorter but that still means that the LIF line the life of that gate arm is less because right now you know well you're cutting two feet off so if if someone crash crashes into it you know we have two feet less to hold on to that Lifeline you know like when I if it's a full standard one and you and you bump it and it breaks on this end you cut it you still have this area but now you're already cutting it you know let's say halfway I I'm just I'm just making you aware is it better to purchase it to the cor size I don't know i' have to thing when we're replacing if we replace them at this shorter length right yeah those two areas one L we have now find I I don't have an answer for you I think that's what we yeah I'm I'm giving you my two sets that's all my concern it's up to you my concern is that again the reason why we're here is under this ordinance which has to do with safety uh not specifically addressed to bicyclist I have nothing against bicyclist I wish I was a bicyclist but at the end of the day is all the cars that are going there have to slow down and stop to go to the thing is I think as if you want safety I understand it's for exercise and all that is but if you're looking at safety the safest thing is maybe not go to the curve like you said but maybe go through the you know have to slow down for the guard to go up and that would be the safest way I don't know if cutting our increasing expenses for the purpose of what our ordinance is to try to make it bicyclist friendly friendly that's that's the option like I said at the end of the day the board is or or not I don't know what the answer is but it's something that we guess we consider but I'm I'm not sure I mean I'm not motioning anything now to take action on the public comment but I mean I'm listening well maybe you could find out if they come in different sizes I'm I sure they are there are there have to be okay so uh and like I said I like I said it could be installed at a shorter length we can cut it from the start when they're installed that's not an issue I will be I would looking to see there are bicycle friend they're probably called bicycle Friendly Farms oh wait if we were to cut it now for the bicyclist make it safe and then let's say it gets compromised we have to cut six Ines okay what's our threshold we've met the Threshold at that point then we consider buying one that's already precut what's the difference because then when you when it goes to get fixed we have less to work with so we're going to increase our expenses we have to buy more right but we're already cutting so how many times does a car have to hit the the pole for us to consider at the safety of the bicyclist so if we cut it already now we have space and safety for the bicycle Riders if three people hit the pole we have to cut it that much anyway no not understanding I understand what you're saying I I have I have a lot of questions because if you cut it B we're cutting it anyway because someone's hit it how many times do they have to hit it before we've met their safety so I think what I'm trying to say is yes I'm going to use your I'm going to use your your rational on this one so this is this is the the guard the gator this is the regular 12et Gat as an example uh I if I hit this gate arm four times like the way you're saying it can no longer be used okay I cut it up to 6 inches once it reaches 6 inch it can no longer be used oh six inches I'm giving you an example oh okay so you're not sure yeah I I don't I don't but what I'm trying to say is it I don't know how it's hard to say that you if it hits three times it's going to it's no longer going to be in use it depends on the status of the of the gate on or it's too short right too short all I know is that um we are we currently have been able to use that gate arm multiple times even after it gets run over or anything like that because we cut it only to a certain point when you're cutting into that length already then we're closer to that certain point where we have to get a new one mhm so that's what I mean by that it I'm just ask one thing if if you do cut one of those orange can you put it on the outer side lanes because then you can enter our X at least on one side but so see that that's something that can be discussed that that would be something that could see that's a solution that can maybe work out if it gets cut then we start using we move it to the other lane don't know but that but again that doesn't make it a bike Friendly Lane all the time it'll never be Big Friendly Lane yeah it it would solve this you know like all I say is if you're closer to the threshold and I'm not a I'm not the person that fixes it I'm just if you get it closer to that thresholds then you're going to have to repair it more often because you're going to have to replace it more often which means your fun your costs are going to go higher that's all I'm bring I'm I'm mentioning to you all and you can make whatever decision you want if you want us to cut it now or if you want us to order different gate arms we can if you only want to order uh an entry Lane gate arm and an exit gate arm to be shorter and we only have one lane as opposed to all three entry Lanes that's something that you could discuss that's if I can just disclose one thing yeah on the entrance coming in it's really easy to take the side I mean you can take the sidewalk and get right back in the lane you know there's typically that's that's an easy passage it's just on the exit Lane there's there's no entry to the sidewalk except way way early when you're when you're exiting the community and so you I don't generally ride on the sidewalk because of pedestrians right but so it's primarily the exit that has the problem because of the pole so long it forces you in the gutter so if you ever cut one of those poles on any of the lanes if you can just put it on the exit Lane and that and that out would be great that's something that that uh I think we can definitely discuss I have to look into the threshold to see what I have to talk to U the person that repairs it the technician to see how he does it how he's based it on because if he tells me that that we cut it we have to replace it after two feet then I that that ruins the whole the whole conversation as it is I don't know I don't know the threshold is would be nice find out find out get back I have I have a question if you cut the pole to make it biker friendly do you not also make it let's call it motorcycle friendly and other friendly where instead of going to the visitor tag and the purpose of the that for just the exit though he's asking for the exit part he's just yeah not the entrance would need much more you need more more space the cyclists are very yeah small the motorcycle is actually very I would just like to see if there are such thing as arms that are bicy yeah whether we can cut it or we can order it just for the exit we just do the research back this how's that all the commentary all the people that come getting what they want that's what we do would you um make it any for or just if we had any questions for oh just if we had any questions well we appreciate you but I do um know that it has been definitely no robberies numbers down I'm sorry I forgot your name thank you okay we have you know when the next meeting is oh that's right yes budget meeting will take place [Music] on the 6 of May at 6 PM that bu meeting of the council or us you guys our meeting the budget 6 p.m do you need an agenda from me for that or uh it's literally going to be one item it's G to be one item on the do you do it I'll do yeah I'll take care of it do you have the next regular meeting or no date the next regular meeting is in June I believe June sorry July July 8th at 6 p.m motion to adjourn the goal the goal of the budget meeting would be to to complete the budget meeting and not have to do a second can we have an advanced copy of it email to us so we can blow it up and see it and come in I do my best to get that for you uh with plenty of ample time I have to work with a budget officer to get it for you is there a reason for the Emergency I call it emergency because we got very little notice and it was very clear come in discuss it and vote I'm like h h Helen I think I mentioned plenty of times that we were going to have a meeting in May for the budget meeting did I in these meetings am I wrong I don't know you're probably right I don't know you're always right you're gonna win I don't want to always be right I'm just saying I I I I think I said it I think I said it but if I didn't I apologize um but I'm with I'm with I'm I'm with him as far as if if you guys knew it ahead like you said you've said it many times we can't get a budget ahead of time coming in here my numbers are tiny Meeny me whatever and walk in and give it to usad of time if you give it to ahead of time especially if you want to vote on it who said motion to I did the chair or you uh second you know that's simple that six meeing at six see called Mayo would be the day before don't right yeah the yeah oh not six six the hand should be over should be are you drinking already time 9:3 have a great evening everybody you very much good night maras