than good morning welcome to the elderly Affairs committee I'm calling it to start right to order whatever to order the time is 8:04 okay ladies genten roll call or disc Cor sare Maria borz alexand oh and to the rest right um I don't know if I have to do it or can I pass it to her to to continue you want or do I have to fine do but I'm sorry before we move on from I just wanted to highlight the fact that we have new um committee members you have that okay we we were gonna do that from the chair so going to um additions Corrections and deletions you know what we forgot is approving the minutes so we should add the minut yeah the minutes from last meeting uh and we'll add that no we'll make that next okay all right so we'll do that as let's call it two B because we have to give it a number I gu you say 2 B yeah 2 we're going to add it we're just going to add it to the agenda which is approving the minutes and then sorry I had sorry um the other thing we want to add to new business uh as F to the agenda would be to purchase Shir new members [Music] putting it [Music] after um is there okay any other additions or deletions or Corrections okay can everybody look at the minutes from the last meeting May May 1 I make a motion to approve the minut I second uh discussion all in favor I motion passes minuts are approved public comments is there anybody here for public comments I want to make a congratulate our new chair she did a great job yesterday we r a situation where the restaurant actually he bring the meal very very hot that was a reason because I spoke with him but but instead of panic she made a smart decision to me very we play Bingo and then when the food come in it was everybody was very happy so I think it was very smart decision I also want to thank our sponsor I sponsored our event thank you guys Nancy I thought that the food and the handling of the incident was awesome yes please tell us the name of the uh food provider okay it's uh the own is Mr he had done that for us about three or four times they're awesome yesterday was so aming yesterday was so hard to accept because they are so awesome they've done this a bunch of times for the town their food is always great which I wanted to mentioned the food was great and uh in spite of the the problem I think I would just erase it off the board you know as as an A problemes okay any other trying to move the the meetings to keep them on track um any other additions correct I mean any other public comments okay welcome our new members we're not there uh any presentation no uh Treasures report so we have as today um 19 261 with 79 cents that's included all the sponsorship does that include it's give or take because remember was floating and it's not floating so the first line outlines how much money you guys have received from sponsorship right so the th300 right no 7,4 7,400 oh 7 the 1,300 on that end just means that it hasn't been allocated to the line just yet but it is in your funds okay so the correct amount that we have is 11,23 no it's $1,238 is what has been spent so far okay contrib and donation that's why it has a negative because it works different right the 19,000 give or take don't say give or take because if there's something floating or something yeah if anything that was purchased on a credit card it hasn't it takes a lot to post okay um but most of your purchases are through check so it shouldn't be too far off I know that the one recurring thing we have on credit card for you guys is the water bottles where they just deliver them perfect okay okay so we will but that shouldn't be that expensive yeah no no and it's once a month yeah it should be no more than $100 about yeah any other comments regarding the treasures report while we're on this only because we have new members I want to highlight this as a reminder for the rest of you sponsor dollars get us so first if if at that if at the end of the FIS schal year you have not touched your budget dollar we l so we have to really make sure when we're running close to October that we use every dollar yeah right we're going to use every dollar we going to do in a v no that's it everyll the fal started on October and this is AIS if you don't know her she is are M's from the chair oh yeah we jumped all the way out here yeah good so this is she is [Music] our other things that I want to do I would like to know if the the members that are not here that haven't been able to come like and whatever Los yeah well if we have anybody that hasn't been able to come because of quum if we could reach out and send them an email you know if you can't come because you're busy please resign if we can we that um I can give you guys those emails and you guys can only because on like committee rules officially AB is not do I just think for purposes Forum we just wanna make and make sure the people that are on the committee are actually active also but only because Pedro mentioned um Louis Suarez he's still part of the he's s he doesn't come so when you miss him three times that's he's being rule was yeah also can we start a group chat no so we're not going to talk about anything we just want to know if Let's Pretend she has an emergency she can't come hey I can't come if if you're running late we know you and hey tomorrow's Bingo like to have one that you don't discuss any business yeah so okay so I'm I'm not going to tell you guys yes or no I'm just going to tell you to follow the sunshine which is there should be no discussion outside of public meeting for any item that may come up for discussion or vote so if it's anything that's been finalized technically you guys can discuss outside of the meeting if it's anything that's already been will never come up again kind of thing no I don't want anything would you be doing it on WhatsApp or whatever people have not not everybody has WhatsApp what'sapp is easy it's easy do does everybody here what what she said you can put it right on the top of the chat say you know remember discussion the monitor something I can real quick yes you can delete it delete ad I'm not allow to get it because she was facing that way I didn't hear the end of her sentence did and I think she asked putting it somewhere on the phone let me finish what I'm saying is that would violate the rules if two people online are conversing about something we're going to vote on am I right so I wouldn't even attempt to put anything on the phone at all because if there's any question mark the proof is right there in your hand and there could be problems she saying it will only be for if you're late if you're running like normal things not discussing any type of business no cuz you're not going to discuss being late with me but I want everybody to voting on that Nancy I want everybody to know if you're running late if you have a whatever it is so I understand it could right there you're running right there well let's see if we can talk about it and if we can all follow that rule if we can follow the rule I think it's a great thing if we can't follow the rule then of course it's not going to be a good thing I mean I think it it would be easy enough to know that the only purpose of the chat is to communic unicate whether you're going to be at an event if you're going to be late to the event or if you cannot be at the event and she said anything that's already planned we could discuss like if you're running let's not even go into that it's only it's just I can't make it I'm running late hey remind you tomorrow's Bingo hey remind you I mean I think that's a good idea but if not we can discuss it again yes and of what I wanted to say was um you know because we had that event yesterday um I don't want to make it sound like I'm complaining an announcement at least to some of us don't forget tomorrow at 8 o'clock in the morning you know there's a meeting fortunately I was able to it was in my phone but I don't trust my memory anymore so I was able to go to the website and confirm that there is a meeting today purpose for the new members the new members there is a place to go to to confirm without trying to catch somebody at 8:00 in the morning and then you see think that would be the purpose of the chat I understand I understand you don't feel comfortable with it well uh I wasn't aware that we had that that's what I'm saying so what I'm what I'm getting at is you've got two options if we have the chat as well as there's the website that tells you the coming meetings for the town it's helpful to have both I make a motion to have either a WhatsApp or uh a chat of any type second wa wait let me finish the motion for the purpose of strictly discussing whether or not you're going to be available reminders of our events that we've already voted on and make sure that everybody understands that the rules are nothing to is to be disced us that will be voted on in the future it is merely for communication as to whether or not you are going to be present at some event or you're going to be late or to remind you that there is an event coming up the first part of that should be that you should or have to report in that you're not going to make it I'd like to say I'd like to show an example I belong to another club Miami Club this is what we have on our WhatsApp the screen the picture is actually the events that are coming up so any member that wants to look you know they go to the picture and right there here are all our events for June and the birthdays I mean we have birthdays because we you know but so this would be another you know like a visual reminder so you can go for example this is the group chat and it says mocha 2425 and then every month it's updated and we have on there the events for the month so in case you know rather than going online and this and that we have our group chat we can put that it's just an idea you know so you guys something like that exactly and then this is the same thing we can't be discussing things either in this group so it's the same thing we just put on they're like my mom's the president so we put on there this meeting's coming up we have this we have that you know like tomorrow we have an event with the special needs so all of that's on there so people remember so want see I like that idea number one number two um to post some kind of a a thing n for us to go to whatever you call that an address or a method to put that on our phones for our committee so I'd like to make a motion that we do that if we all agree whoever can work that out okay so we have a place to go to regarding attendance only correct attendance sorry you just declare are you modifying my motion yes yes she already made the motion I already made the motion she already second the motion so we're in discussion I'm discussing okay no no but you just said I'm making a motion so I just wanted to clarify necessary that it it does have only that purpose yeah right that's talk about attendance that's what we said okay so modify the motion okay no we're not modifying the motion motion stand that's why I wanted to be clear because our secretary needs to take but I'm saying to use what she we will show you how to put it on your phone thank we will do it who doesn't all right so any other any other discussion all right vote all in favor any Nays hearing no Nays the motion passes also I want to congratulate our new members all of them did they want to okay here they are Mar B Call Me Dory fish and we want to have a new member to I don't know if you have the apportation how you get it um you would talk to the town clerk off can we do it today um yeah but it's just to the town clerk off so you can ask them if she's available and they'll come down to talk to you okay yeah we'll do that now and your name nobody appointed her she's asking to be nominated I can tell you um if you'd like I can tell you for the council members that have an opening so it's council member diez and Rano you can speak to any of those three directly if you want to be appointed um it's probably easier it helps speed up the process so what she do she goes now and we get the application no she has to talk to the town clerk's office they'll provide an application you'll submit it and they will make those council members aware that having an opening the K darald deine wants to be um appointed but you can also to add to that you can also reach out to them directly council members and let them know hey I have an application and I would like to be considered okay for your next appointment and and that's who Josh okay so we have Diez Garcia and Rano those are the three that have an opening R perfect so we'll go after this we'll go to the clerk yes yeah you would talk to the town clear and did the application anything that comes um the application the appointment of saring in is done with them and then at that point um then I'm your point okay one more thing when they join yes they don't first reach out and tell us noed to come they yeah part of the requirement to be appointed is that they have to attend the meeting so for example she would fulfill that meeting right if for any reason a member does not um Council can always wave that rule but that it a discussion of council I mean I'm glad everybody's here but I wasn't aware yeah um I think I what I did send you guys or maybe just just the appointment no I think one person I think it was her one because one of them one of you hasn't been appointed officially at the council meeting yet or a few of you they've been none of them had she was I think she was the one that ient I think but you haven't been appointed at the but they told me that I should meeting neither either one of and then you haven't been appointed at the council meeting either not at the council meeting you see that's why they wouldn't have been on your appointment list that I sent you because what I share with you is the appointments list that goes on at the counseling I just wanted to know let's pretend that somebody's going to register or they feel like the application yeah right away they should send it to me just for me to know you can request it from the town clerk's office but no they don't normally send it to to the committee members they send it to is councel but if you want to ask me hey do you have any this month I'm happy to grab it for I would like to but the appointment the appointment I do send to you and that's why it was only her okay normally and I guess this the last thing I'll say normally it's appointment first normally it's the Committee Member attends the meeting then the appointment at the council meeting and then they get sworn in her case was a little different and so are theirs um but you'll see it at the no but you'll see her name on the appointment I sent you and they'll be on the next okay next all right old business May Bingo how was it it was great great I hear was great May was great June was great June is not Jun they were both great they ran on time the people were happy the food was good a it was great she helped us and you she was great thank you so much we put it to work before it was great while we're speaking in bingo I just want you guys to consider um well yes reminder that July there is we come back in August um the everybody ask the date is Thursday August 15 you're Nancy August 15 Thursday August 15th is the next fle 11. Roberto alono Community Center um first might school let me check still have a kid no that's fine I mean go go like are a complicated issue because it's always the the same people that go help to be honest with you some of them in and out but it's always the same I would love for more people to come let's say would I be able to bring my mom to help even if she's not yes do she'll come and help yes of course no problem um the only thing I wanted you guys to consider as we have this cap and again you guys have FS to use um how are we looking with numbers I feel like it's growing but that's just my observation I don't know what do you guys feel how do you feel about how many ordering SE we have food some of the people took a food home extra it's a we had enough we fed everybody there we had enough okay so we're keeping it at 120 so far I just that was actually sometimes the restaurant like this time he put He gives exactly 130 we only P extra okay we only pay 120 people we've been doing good but we play 120 that's the extra you said keep it at 120 meals so no changes no changes we're keeping everything the and the last thing is I have not received that invoice no he me yeah he called me yes last you have the invoice to send it you want to get paid send it not getting paid well they just had a baby just had a baby we all got problems at home keep them at home this is I meany to then really need all right so um new business we want to change the time of the meeting make it easier make it easier for everybody that has been really really active because like she's pretty active I'm pretty active and it's hard for us in the morning um so we'd like to change it either to 6 or 630 um but it's up for discussion before we actually make a motion as to whether it should be six or 6:30 I'm make a motion for 630 well no we can sorry let's do a motion first because that's the right weed's motion just to be clear is 6:30 6:30 pm okay okay Nancy discussion what day of the weekend what's open in relation to what's already on the town calendar what day you're saying 6 6:30 but we're trying to we need some make the motion so that we can ask town if what time what days would be available yeah it would be based on availability of the other meing obviously so so we're only voting on changing the time we don't know about the date yet yeah we can do week but we will try if we can't do it we can do it and we have to try to have it on a Wednesday can we have it on wednes because her mother she takes her mother picks her up so if it can be done well it can be done but we need to try okay got try to keep okay we're gonna any other discussions as to moving the time I know we have a lot of new members we didn't know about so better way even F better it's better okay good so so it would be like today but at 6:30 we're be on Wednesday Wednesday we're shooting for the first Wednesday of the month at 6:30 no is not here [Music] um all right so a vote all in favor of moving the meeting till 6:30 say I any hear no at night I rather have 6:30 a.m. don't forget we've got your Wednesday well that's why we need to make sure that vote is taken into account did you vote right now we already have discussion you need to vote so that your vot account you've got your bingos on Wednesday right no yeah but yeah yeah we do th well don't okay so I want to be very clear about the Bingo dat don't it's not a solidified day of the week because we're working based on availability at the community so correct yeah so but this meeting will be but yes we make sure to not do the B on the meeting this thing down there we go all right so there's one name correct yes I just want that for the record and all the others so therefore it passes you know motion passes the meetings will be moved to 6:30 hopefully on Wednesday if we can confirm the avail I will send out all right um request for events and field trips to be approved by the committee you miss okay no we're missing B oh sorry sorry I skipped B I apologize I apologize v um do we have a sponsor for the July we don't have no okay for the August bingo no we don't have any room but I wanted to mention a couple of things um there are a couple of sponsors that um I reached out to that want to get involved but they all have uh situations so you guys to consider so uhto um wants to sponsor one of your upcoming Bengals but they are limited to a $300 budget right now the sponsorship fee is500 so I did not tell them yes I told them that I would bring it up to you guys and I guess it's up to you guys only yes I gu somebody asked it for if you don't have a sponsor we'll sponsor it again okay see there you go well I mean we're not no no no I understand but the problem I see with that you $300 and $300 no no no no no no no no we're not going to change our rules in my opinion I don't think we should start changing our rules because then we're changing it for one person and not for the other person so yeah you know what I'll we'll sponsor it for $500 yes okay we have a sponsor then for the for the we just need the food ped you're still gonna be I honestly don't think that we should make an exception for Kao you know what I think our rule is our Rule and you know if they want to sponsor it for $500 they want to sponsor it for 500 I agree with you we start making acceptance for one you're G to start getting and then you're gonna get that you discriminated against this person and not against this person we do not ever want to be all fall in line asking for um I will mention that generally with sponsorships what we do do sometimes um is if there's an in kind Val value that they can reach 500 another way then we do allow it but the value has to the value has to be $500 I mean if they want to provide balloons that day then they provide balloons and the value of the balloons will be taken into consideration as to how much yeah but I don't think the only reason I mentioned that is because the other one is UN wants to do um wants to do the October Bingo but they kind of they were asking you guys to consider doing a Hispanic heritage theme for that month I guess they would bring that's okay yeah is October heritage month I don't okay I just wanted to to bring that up to you what is everybody's opinion nice I think so okay would that take the place of what last year had Halloween so is that taking no because this is for a Bingle yeah bingles are usually not them that's why they were asked oh Halloween it's just an additional thing like we have Christmas or something oh it's like a party we have we have a social right where they dance and okay so it's considered a social you have two events right every month and some type of a social right not every month we do not have socials every month we have usually four our budget right now has been for four socials a year our socials have been November December which is the holiday one Thanksgiving thanks giving Christmas Christmas Christmas no that's the okay let's start at the let's start starting October because that's the beginning of the year it's usually either we always do Thanksgiving okay we always do Halloween Halloween yes yes we always do okay so we always do Halloween we always do um Thanksgiving we always do a holiday you know Christmas SL Hanukah slash any other de no and then we do and then we do a spring one a spring one and then we decide what the theme is in Spring and when we do it in Spring those are the four that we have always done historically um people like the Thanksgiving one because they get a Thanksgiving meal so it's their Thanksgiving dinner for some people that don't have family around them too and it's a we always we've always done like yeah turkey and gravy and you know traditional Thanksgiving the holiday one it's because it's the holiday and people like the the Halloween I do not want to forget I do not want to use a the one on Main Street not by the McDonald's what is that out there chatori what is his name yeah the Tori oh you don't want to use the same restaurant what was who did our last pamp chip pamp chip I do not want to use it that was a terrible meal was cold it had bones in it we got rest if I forget because I forget these please remind do not use my last um comment on the the last sponsor um Alliance for aging is a nonprofit I know we have a fee of 150 for nonprofit however they don't have any event budget so they're again you Alliance for aging um a nonprofit they wanted to sponsor one of or they wanted a t bought one of the Bingos but we do charge even non uh even nonprofits we have a discounted rate of 150 Unfortunately they have no budget I guess for their events so that's why they were asking if they could come in for free no I'm sad can I ask a question in regard to that so if if I work for an organization that wants to be a co-sponsor of that and we paid for that table could then we invite them as a as a as a co-sponsor I don't know that would be up to you guys because then we're I guess we're Sally running into the same thing because it would be two tables unless you paid twice well or you divide it 300 and 300 or I think what they can do is they can have them as their guests at their table but then you can't advertise no he's not she one table yeah it's going to be one table that sponsor would have to you guys would determine what table coffee want there and what materials are like I guess that's for you guys to determine but it would count as one table okay so so it would be one table with two organizations no one one table with one one organization saying that this is the sponsor if you had somebody that was helping you and they discussed it well then they help you and and how much is with the is the regular for that it's 500 for a profit organization and 150 for a nonprofit organization and Alexandra I'm happy to reshare the packages s make a suggestion withle why don't you go into a little bit of an explanation as to exactly what the alliance of Aging is because then they'll see it it's a huge community resource for helping the elderly for applications and so forth they're really not profiting off of being out of one of our bingles on on the other side they're actually there to help everybody seek assistance for the long-term care program and how to apply it's you know an education you know if you have your mom your mom's at home and she wants assistance on long-term care they'll give you the application they'll explain to you the process and how to work to calling the alliance for aging is sometimes very difficult so to have just a representative present at any bingo I mean it's just I would make an exception for them to be at one of our events well let them come you know um they're not profiting they're not Belling they're not making money off of it they're not typical sponsor she's right because I attended the ARP the one that was at m m d college and it's really about what they can do to help enhance the community um it was like a workshop i i attended it and it they asked for input how to make the community better like if do you want more leisurely programs uh do you want more Health Care programs so it helps to facilitate that and in general they're helping with housing that's that's one of their big motives is um how to make more affable housing so I I would say they're kind of different they're in a different category I make a motion to allow Alliance of Aging to be present at one of our Bagles to be there as information they're there they have their table and they work with who ever present if somebody comes to the table they'll let them know you know what how they can assist with applying for housing for long-term care for transportation needs what you know they look with the county okay a discussion I I mean Welly I appreciate theemotion however and only you guys can tell me this if we had a special date to have Alliance for aging to come and at council chambers I guess do some kind of a thing where they tell the elderly or us what they do this way it's a one-time deal they come and they explain rather than giving them a free table because when the word gets out we're going to get a lot of phone calls I'm not saying they're going to be proper and write in their phone calls but the phone calls are going to come the questions are going to come then we're going to have to have answers and you got all of us people giving answers that aren't 100% right and it's going to be more confusion on that so what I would suggest is you let Alliance for aging come and put out call from who I'm sorry phone calls from who from the from the the from the people who would want to use sponsors whatever no not so much sponsors but them as well let's say I'm interested right I can go to one of our events and to a table and go from there I think that if if we just do a one-time deal at Town Hall and it let them explain what they do and then the people come to them that way because we're going to have a problem with somebody having a free table at any of our events she it starts a precedent that I think isn't gonna be easy for us go ahead sorry I since I haven't been to a bingo yet do they have people that go up up and speak because at the chamber have something that's called like a spotlight some but then usually and then we introduced them to thank them for the but they can go around the thing that only people can reach out to them but they don't get up and speak they just introduce themselves okay so let's let let me just do this everybody wants them to attend they would like to hear them you guys would to hear be helpful okay then I'll pay the 150 for them I'll donate and then they can have a table there you go there you go okay I wait wait wait and I thought it was great cuz yesterday at the bingo there was a lady I don't know what company she was with but she was reaching out to all the elderly people and if they qualified for a phone that they didn't have she would give them a phone which was amazing so I think Alexander's idea is fantastic it helps so I'll sponsor them or you know like voluntarily whatever and then they can they can have a table 15 I doing a big event the 29th and they I doing a big event the 29th they already contact me and not going to let them use the table without I have two people don't pay anything a lady that is really sick she had cancer she's been operated three times so I told her you put in table she don't have to pay anything and doing an NDC us so wait I I think we I think we can table the motion if Millie is willing to sponsor them so does everybody agree with that all in favor of tbling the motion okay you just tell me I figure can I make one more comment on this just because I have that Insider view is that this is actually a collective that is being sponsored by the mayor Daniela line Cava so the mayor is behind this and Miami the town of Mi Lakes is actually one of like 11 other cities municipalities in whole date County that is recognized as a senior Alliance so it I think it's very important to have that um branding in front of everyone no I think that's a good idea and I think it's wonderful that she's so that we don't have any issues that she has right you know everybody's gonna want it then and then where do you put right the thing is for a forum you're not going to get the number of people we all know that the forums they're like 15 20 30 people Max versus at the bingo you have 100 people all right so I think we've resolved that issue um wait wait now one other one other thing and I think given our budget and I'm going to make a motion is that maybe we need to add another Bingo I'm going to make a motion to no no no because I rather do something on let her I guess finish the motion and then look at watch all right no so we have in the Bingo which is the meet and greet actual is this correct we have $10,000 the actuals are what you spent actual what I spent so how much so we only have a th so for the me and eat you guys have spent so far on the Bingos $1,740 we have 5,000 5,000$ 5,000 you have $5,000 left okay so that means our our bingos of average our budget for the Bingos have been $1,100 I believe not $1,200 I don't remember if it was $1100 so we're talking at least four more bingos so we have August September October we're short and October is the new school year oh yeah so we have August and September so we have two more bingos that we have budgets for and what we had said at the beginning was if we had extra money that we would make extra bingos at the end of the year that's what we had said so with that in mind I'm making a motion to add two Bingo and one more in August and one more in September so that there would be two bingos in September and two bingos in a August and September so by now we have July one July one a where does the money is there a second yes I did discussion [Laughter] no where well where does the money for shirts the money for all the things that we need come from for your bu okay so budget and sponsor so that's why I want and and now you mentioned that I want to highlight the fact that yes you guys are adding you can add two bingos right I'll find the bability four bingles but if you guys are getting sponsors for them you're still not using up that full budget 5000 that's why and that money will how how much is the budget that you get from the have 5,000 okay so do you guys give stuff at the bingo price I rather give buy more stuff rather prices I rather buy all I mean that's one I know gift cards have been $25 you guys can up have more right we can raffle better kids that's what I'd rather do I will also remind you that we are trying to confirm field trips that a lot of seniors have been asking right okay no we're just tring mind we haven't got to the field i' rather spend more money on gifts and I rather spend more money make sure we all have shirts I want to make sure we all have stuff more than a bingo because at the bingo what happens is which they're great and they have fun me her a Nancy and it's and it's overwhelming to so I mean my opinion is we're Miss shirts we're missing more prices we didn't do Raffles cuz I don't want and I don't want no because anding I don't want N I want them to have a nice okay all right my opinion I noticed yesterday that all the elderly I didn't know about the raffle we would have done that they were all going to the table of Vista Memorial because they were having they love any little we usually do it but I don't want go ahead talking about Raffles yes ma'am my sister Anna who's not a member of this group that's beautiful thing who's legally blind makes those beautiful things yeah bring them we'll WRA them and and and she brings them all the time for you know for years she's been doing it beauti not once they said thank you was as a matter of fact a lot of people there think that it's this the town of Miami Lakes who and she makes it her own money well next time we will recognize that we ain't going of and if we don't mention her name of no no I don't care anymore she's not going anymore NE M okay then that's your choice okay Nancy did you have your hand raised okay I'm good may I have a question back on the stuff do we have you know that round that you go like that and you w you can write on the SP whe we get tickets oh because well the spinning wheel is also fun because they love to do and the spinning wheel we eras and we'll write different things you win this take a shot try again it'll take longer no no but the problem is also you have elderly coming up and we need raffle T have pending we have to no no that's talking about the the motion so we're going to have two bingos in a that's the table right that's what on the table and that's what my my comment as to your comment is I think okay we have a lot of the shirts are not going to cost 2,000 do you think the shirts are going to cost no but the Gs are okay so so the gifts if I want to give nice kids I want to give like u a spa Tre yeah they can go to the spa whatever Spa in Miami Lakes there they can go have dinner at whatever rest $100 not $5 gift and those I don't want to do that I don't want okay without prices we can get for example I can get 50% in many of them something I don't want to do I can get 50% on it just to clarify the uh purchase of shirts is that something where we could say who needs a new shirt we just need with this and I got one without have them I know we need to have them but then you got an issue with sizes whatever have a couple can I finish my question please my question is do we just have to order 30 something shirts yes for the sake of ordering shirts when how many of you need a new shirt I don't need a new shirt I don't have one that's what I'm saying let's deal if there's a money issue on what the cost if you're trying to spend money yeah then tring to wait I want to correct that statement we're not just trying to spend money we're trying to use the money so that it is properly appropriated for the committee for all so that we we do not I just wanted to comment as as an organization I I think it's a very smart um recommendation that the chair has because when a company is putting $500 to sponsor an event they're the the person who's approving that money they're like 500 and not a penny more so it makes it really hard and I I can say that because I've been in that position where it's like okay my boss is approving for the 500 but she doesn't want me to spend $20 on a raffle yes so like why not help to help like the the the the people that work and have their own businesses here like a nail salon or like you said help them because they're part of the the the community here and because we we can't put such a big burden on the sponsors because they're already footing the bill for you know the event itself I want to just mention something from that um council members have mentioned before and I don't know if you guys um are aware of this but the idea of your budget your budget is supposed to be enough to cover the event entirely the idea of sponsorship dollars are supposed to be used to elevate that event right so if we're that kind of goes back to her point you guys are already having the same Bingo no matter what whether a sponsor comes in or not the idea is that you're supposed to be using those sponsor dos to make it better so something like that would be making the event the event better not more events we want better events okay so so we obviously either I can modify my motion or we can just vote and nay it and then do another one so I guess we to do it properly all in favor can you make the motion wait wait no no no I think we I think we all know that do all in favor theing motion was to have two bingos in August and September all in favor no no hold on hold on if you're in favor yes V raise your hand raise your hand for the know Y how many knows raise their hand motion failed we have one that obained I I need a vote please yes or no I didn't I didn't raise my hand words you can choose that you don't want to vote yeah so moving on does anybody have another motion I have a motion that for regular bingos we will spend more money on the gifts we'll get better shirts and we use that money for that second iove any discussion any discussion we still have no we still I'm swinging no no um everybody except great people um so uh any discussion well the only thing I have to say is we need to move money we have wait wait for our rules why I'm her our rules we need to move $500 we we're gonna need to move or however much we need from the shirts out of the Bingo fund because we can't use the money in the Bing fund to pay for the shirt where did the shirt money come from we can move it we have another line because there's no shirt line it is not no I know so we're gonna have to I think you guys may have one it just may be zero and that's why it's here it's a miscellaneous when it's zero it doesn't show yeah I think it's a miscellaneous line and I think we could move whenever we find out the amount that we need for the shirt excuse me yeah I'm sorry I you just said if it's a zero it doesn't show up and yet the very first thing is contributions and donations zero because contributions and donations is not an it's not an expense line it's a revenue just to clarify yeah this is not the same as everything all right right so so we will have to when we find out how much the shirts are move the M we'll have to make a motion just so that we know so with the motion in mind that you made we have to understand that we're going to have to make another motion come next month correct to move Mone for how much money and if you move the money it would come from where from the me the meeting from the meeting 5,000 that we have right now okay all all right I H any other discussion okay I think the people love the idea getting gift that's what I do and they love it I give last time I give 10 TVs they were all crazy about oh my God thank you very much so they love it I think they love that idea you're not helping the secretary your hand um so anybody have any other discussions hearing no other discussions all in favor say I any no motion passes can you you just [Music] repeat say it out loud the motion is that our money is going to be spent on gifts and shirts perect more gifts for the more and better all right improve and we're going to try to do that within our own Community all right now see field trips all right uh I emailed and I spoke to some of the CEOs they would love to go the movies they would love to go to mov I emailed them I did not get a reply no I'm lying I did get a reply but they wanted to know if we knew the things and they would love it because the movie right there they can all go we don't have to drive them anywhere we don't need bus money we have to make sure I just saw a horrible review on the I saw yeah but I saw it too but I've gone there and you know what well no if they're going it is what it is if you go on a weekend but they can also Reserve because you know the autism group that's run by maranella they go to the movies all the time and they reserve the theater there for the group when I spoke depends how many people we have and we have a lot if it's from 80 to 100 we get them so it is what it is it's the movies I mean if you go Saturday nights yeah they're going to see junk on the floor that's what it is but some people don't but that's that's how are I mean if you go Saturday with kids what are you gonna see popcorn soda complain about the quality of the food so we just have to it's it's pricey yeah but every movie theater is pricey I watch the one all right so we see the that are we going to just do one movie two that's super cheap and they can go all right so we have to do these you guys have to decide like now oh no we have to vote we would like to vote make a motion to do two movies in the month of July if possible in the month of July two movies or one in July in a one in July one in August whatever well don't make your motion the motion is that we go to the movies twice one in July for the Bingo because we won't have a bingo and one whenever possible I take them yeah okay any discussion Alexandra um if um I of call with time because the movie theater is being used for summer camp programs also and they have already a whole bunch of dates already that's what she said I emailed them and then they told me that but they told me they couldn't do it because we needed a date because of that so if possible we would do it if not Nancy I'd like to ask to amend the motion you made to include the part about what you just said about confirming the dates with the theater yes and if they're workable for us that person making that call have the authority to approve those dates and I would recommend that it be our chair okay they that call or the vice chair wait wait I I one other thing me a second no no I I understand I I want to amend your Amendment that's fine because I have an idea is that we since we're doing this for is maybe get them popcorn yeah included in the pr you know get them because we have we're only doing right now two field trips and we have 4,000 for the for the F we have 4, 9,000 4,900 yeah so for I I think oh my God I hope that we could do two trips to the movies with popcorn and a drink and a drink a have the motion Maria the motion was what I'm capturing here thank God and look again I was that's my backup scar so no that is my backup for real that's very very helpful for me by the way guys that's where I go back and listen to everything that's why my notes are so perfect too um okay so the motion was made by Rosario to have movies twice in July and then either August or September right and then Nancy came in and wanted an amended to the motion to say that give authority to either the chair or the vice chair to call and see what those dates are available and then right there then make an executive decision and say we're going on this date then lordus came in and a me to add popcorn and drinks if possible perfect I get discuss all in favor any no hearing no name motion passes Jerry squat Jerry squat before Jerry squat let me make sure we it said with the dates we're going to go to baseball there's only one day for baseball July 25th what is this oh okay on a bus if anybody can help him please do because he does it by himself so no but still I have a group of Jewish people that want to come in help they might pay for the bses I don't know yet they're going to meet with me they pay for the buses and we P my husband and I will be going so it depends then can can like if I go would my son be able to go and do do they get hours or you don't want get he's 14 he's going to be 15 by then yeah but they don't let have to be over the thing is at the entrance you you just have to be responsible to pay the right but I'm saying if you want like extra help if he's with me I can come with him and help and then I don't mind paying for him but and do you guys give hours community hours we do but I don't know about that well I tell you this I've been doing it for seven years and sometimes I brought a son or the mayor before uh money and I okay Nancy quick question educate me um when Pedro probably questions for you when you go on these field trips with the elderly people do we as a committee recommend that the Committee Member going wear their shirt so that the elderly people know yes I always bring my CH always I I know but can should we make that a requirement any time that we do anything that has to do with us we should always okay but it's not official well make it official you can't really force a person have the problem is that if somebody forgets it we're not going to not let them on the you you should always wear your shirt it's a recommend it's a high it's highly do but it's not a requir okay I'm sorry I'm really bad names until I was just going to tell Millie that the when you go there to go to the the game what it is is because it's sponsored by human normally you have to go to a special ticket window and they make a show and because we're not really acknowledged as this is the elderly Affairs group from miy Lakes it's not acknowledged that way so you have to go to the ticket window and show your driver's license and show that you're 60 before they give you the ticket to be able to go with but notet yes and and we never know where we're going to sit so I don't know how that works with regular tickets if there's a sign seating normally or not because they just sort of sit it wherever wherever they want because one of the times we went last year was school I didn't go that time there was 35 I it was school 22 23 yeah School Camp day it was chaos um and I know that a lot of people very upset that day because they had like 40 school buses there and they parked them all in a field and then the people had to walk like two walks to get into they the closer and it was chaos and what ended up happening is after the end of the game like um my husband was trying to tell people you need to go out this exit where it's going to take as close as to the bus right we had somebody else tell us no we had to go out this exit so we followed the person from who tolds way to go out that exit and we ended up being on the total opposite yeah what happened is unfortunately if you don't know nobody I know the people from Human for a long time yes so they never give me anything like that they always give me that it was it was it was a little chaotic and there was some problems but let's move this meeting go and work all right um Jerry Squad I will do the Jerry Squad from I did two already yeah very important announcement on that um so the seniors have to sign up every year okay great we need new applications if you haven't submit an application this year you're not considered part of the part of the I told them yes yesterday Rosario talk to everybody I'm sorry one more thing do you have applications that I can take I have one more pending that I'll schedu no no for me to take because there was a couple people there oh you want on blank I want one tomorrow okay please be clear because I was invol with this from day one uh these applications you're talking about for the residents to fill out or for us volunte no the yearly one you're talking about the same thing I think you're you're talking about the same thing anything I'm confused sorry application application is a questionnaire it gathers their personal information from the resident that wants the help that wants and I guess to to explain to you guys Jerry SC has to help them um in Hurricane preparation if there's 48 hour warning of a hurricane coming we deploy volunteers that have volunteers to put up their shutters only on the first floor and to move in any heavy Furniture equipment from outside because they seniors they may not be able to do it they may not have family to help them so we have so volunteer list stays the same um town clerk's office is calling volunteers that we had in the past asking them hey are you still interested so we know to call you if needed and then the residents that want that help the seniors that want that help have to fill out an application a questionnaire Gathering all their personal information now what we usually partner with elderly Affairs on is that part of that questionnaire um like we need you guys to sit down with them and go over it to make sure they answer everything thoroughly and to notorized it and then it's submitted to staff um the questionnaire right now is online but we can also just print it out for them and if you guys want to give it to anybody just give them a blank form and don't have them come here to drop it off because then they're going to have to come twice tell them to call me and I'll help schedule with you guys when you I think I'll do it and so she sits down with them goes over not it and then submits it it's I've also agreed to if she's not available in the evenings not during bus if anybody can't do it during you know regular business hours if they need to come in the evening because they need Transportation call me I can meet with them here town I am a notary as well so I'm over here right I've never seen the application online so my question is is there an age limit in regards to who can sign up to get shutters put up or this or whatever as far as elderly only is there a cut off date for the applications um let me check I don't think so I think we just continue Tak yeah I don't think so okay but question is there something that can also be done at the bingo because you're they're all there can well you can give out the blank I'm saying you can give out the blank ones maybe if you we don't want everybody I know this sounds horrible we really want those who need help not that doesn't want to come why am I my child no it's for somebody that really have anybody that lives in Miami D County that could assist them and preparing um it it really because we do have very limited staff as volunteers so we can't take a hundred people and I can tell you if you say it a bingo we're going to have a 100 applications saying oh I need help and so no that's not what we want I wouldn't comb of seniors that need out seniors that are already 17 18 that are big and strong we should you should go to the schools and say because the schools are always looking for list of hours so you can go to the high school and maybe you can get more kids we have to screen everybody because remember so that we mostly use the the Commissioners and help sorry sorry I'm sorry because we need to get to the budget no we need to get to the budget um we need to have the budget passed for on my on my my we need to um budget is I want and I think I'll make the motion that we stay the same with our budget from last year last year they did not increase our budget no um and we made a lot of motions I can tell you I went to before Council asking for the money they didn't give us more money they're not they're probably not going to give us more money so I say we keep the budget that we have and we make that proposition that second second okay uh discussion all in favor any names hearing no names motion passes one comment on that just and and I'll send you guys an email with that um this year the Committees are going to have to go in front of council and make their request regardless of whether it's same or not um the only difference I want to highlight this year is that it is supposed to be like a working council meeting okay only for budgets so that if they do want a motion or approve anything it can be done on the spot I know last year it was just kind of like discussion and nothing could come from it at that time we had to actually go before coun right but they couldn't make any motions at the moment no they just heard us it would go to the next like counseling this time around they can make motions on do they have date for that so I'll send you guys a date for that because you guys will have to be present to okay the more of us that be the better it is because they know that we're all behind but it's good if going to take a decision there good okay do we have do we have any clue what day it's gonna be I'm gonna email it to you guys do we know the month like just that yeah I don't know it may it's either this month or next month I don't know but I'll send it to you soon okay all right cool F was the addition of the purchase of the shirt I think we've already discussed that what I would ask is if you need a shirt please tell Rosario your size so that we can order it with a particular size I would like everybody to have two- shirts and I would like everybody I would like to have XY shirts that's a good idea I want everybody t-shirts and extra shirts for new members for if it's porn if it's whatever okay yeah if you have quick question I'll on the shirts uh apparently we use a particular company what is the minimum so we don't even have a company I'll go and we don't know what the minimum order is yet because we don't know what company I assum every shirt will be $35 $30 so if I do it by by 20 shirt just that we haven't picked a company yet and we don't know what the minimum order is so based on that um we can only vote as to each person if needed has two shirts to wear no not if needed well some people have Shir okay but you you have that one no she I have others without okay this because I've been on so long so to answer that the committee members are responsible for bringing a quote a proposal right of where you're going to buy these shirts from next Meek okay bring that's the only way to I so so fed will bring a quote and you're going to bring a quote bring a quote have vendors but the committee members are responsible for get a right so if you need any any um any possible vendors let me know and I'm happy to provide in the past we if you tell us the one that Us in the past they've already used their design here if we've already used last one they did these they will give us a discount because they should already have there's usually a set so I make a motion that we at least contact the company that is already provided these shirts to it get the ball rolling because if you need an answer by whenever we can start with the company that made these and I would almost recommend that that's what we do if you've only got a week no Nancy I'm gonna amend that motion that doesn't need a motion you already discussion I'm trying no if it doesn't work what I said okay then don't do it do it it doesn't need a motion though she gonna do that you said motion you said I'm making a motion okay never mind I withdraw okay let's go I know you're in a hurry no I'm just all right H anything else any announcements I do I just want to say something okay all all of you will now know that our new share Rosario by share is lers he's also an attorney so that's why you see her talking about it our secretary is Maria our treas question I want to make a last comment just because I know we have new committee members I will be sending you all including the new committee members a full-on roster so you have the names of all the committee members Forum Forum Forum just keep in mind that for meetings we need quum and um to make more to vote you need quum Quorum means 50% plus one so just based on the amount of of of of members we have keep that in mind um the other thing I wanted to mention to you guys agendas are usually submitted three business days before to the liaison so if there's any items topics that you guys feel strongly about you you want to bring to the board you want to move on you need to send me that agenda item a week before the meeting so that I can make sure it gets on the agenda does that make sense so obviously as members you guys are obviously welcome to add to the agenda just let me know so that we can publish your items on there as well and if there's any new ideas um I want to highlight this and hopefully get into rest of you on board with doing this any new ideas you have you're only meeting once a month do your research come ready with with any quotes with any proposals even though even if the board hasn't seen it yet because like that you have't ready it's in front of the board and we can move on it a lot quick so those are just some suggestions on my end any questions you have feel free to reach out and I would really encourage you guys to go through the committee rules because there's a lot of important information on this what I would say is we have to abide by the sunshine rule basically the Sun the sunshine rule in a nutshell for those that are not familiar with it is we are not allowed to discuss anything we are going to vote on amongst ourselves unless it's on the record on the record being that it's being tape recorded and notes are being taken in a public meeting that's been published to to the yeah so in other words the only time we're going to do it is once a month unless we have special call meetings that's why you have to if you have an idea that you want on the agenda that that say you want something to be brought to a vote you cannot just call me and then me tell her you have to send it to her and then she will add and not on our group chat and definitely not on our group chat so okay that is the sunshine rule we all will abide by it um and because there's a lot of ramification if we don't abide by the sunshine rule um because we are an arm of the Miami Lakes Council that's why we have to abide by the Sunshine rule which because a lot of people say why do we have to abide by the sunshine rule because we are you guys we else no and next time I'm G to bring theu copy of the rule to everybody motion to second I second all in favor thank you so much remember if you want to we ask your hand Cor