no I know we start well you're live now we start sure one one [Music] [Music] last now this this is the well I'll wait for the meeting to start the chair okay we're going to call the meeting to order is 7:13 p.m. and do the roll call Nancy Rogers here Johnny Torres George he's excused nois Lopez Omar Gonzalez here Darwin Deno here sand here y um before we start the everbody I don't I don't think you've actually been a member and present I know you listened into the last meeting yes but um tell us a little bit about yourself real quick okay that's fast enough help okay so again my name is Carlos Andre um no fanger to uh the town hall I actually was involved in a committee many years ago was a special purpose committee actually to um for the town to accept and what to do with the par three committee with the part three uh parcel actually and that has still been undergoing as you can see the parcel is still being handled by by the gr company but um I'm resident of Miami Lakes now uh for over 30 years um I actually am certified public account U that's what I do for a living I actually specialize in audit reviews and compilations for private companies and uh passionate about um you know town hall and Public Safety consider myself an involved neighbor um in my neighborhood I live on B Pine Avenue familiar with it white church is at um and um love very much to working with this committee and and the fire police department thank you I get to work welcome Bo okay uh order of business deferrals addition installations anybody uh we have two guests yes we're under order of business yeah we got Do adoption ad minutes first and yes figured um where are we putting the two guests usually we don't com that's what I thought okay just want to make sure okay I'm sorry um ferals additions polition is done adoption of minutes everybody had a chance to read them yes the the only comment through the chair that I would have is is there a way that we can um okay for new business I see here that we're just doing um committee polo shirts but I think I guess I'm I'm I'm questioning the the title of number seven because number seven new business because in this case we still need to discuss those uh those different attributes like the 911 event the police and fire appreciation coins order so I'm assuming that's still part of new business correct no so old business ising that's already been discussed and it's being carried over from like I'm not sure if comme I know you have up but I don't know weal they they talked about it not that last meeting but the the meeting before okay so technically committee pot should be in Old business okay got it that's prob way got it got okay never mind okay do I hear much after minutes [Music] second oh whoa we need a secretary I'm sorry okay option of minutes all in favor you have the motion in a second did okay public comments any okay how you doing my name is win prz I'm the chair of the veterans committee and I'm here to talk about the 91 um just want to make sure that we understand what the specified tasks are are and what need the veterans committee to do and what the Public Safety Committee is planning to do um some of the things you know we're looking at having the event right in front of town hall and uh I think you know putting out the chairs will probably done by the town is that correct di set so really quickly through the chair I don't mean to interrupt you guys but sounds like you're kind of going into one of their old business items so I don't know if the committee at this moment would like to move that item up and just open up the conversation if not you guys are going to be touching b on the same item anything it wouldn't be public comments okay yeah it sounds like exactly but it sounds like he's ready to talk about it so if you guys want to you can move up the agenda let's do that he doesn't have to move in yeah so what somebody wants to make the motion I'll make the motion to move that I second yes right all right so going back you know I I understand that town will set up the chairs um who's inviting the fire department police department that hasn't been discussed in the committee but if you guys want to talk about it now we can yes someone needs to formally invite them so they can participate I know the chief uh but they were very they basically are the audience they show up in you know SCH course uh especially the part um so I don't know if they want to send a you guys want to send a letter to them or contact them I don't know how you 've done in the past I can I don't know how you guys have handled in the past but I can write an email letting you know hey it's taking place at this state in time now if it's a matter of a letter as you're mentioning that would have to come from one of the committee members can send it to me and I'm happy to put it on the time I'll draft a letter okay right Bill's gonna drop the letter yes yeah now my concern is that we are getting this um pretty late in the game so I I I'm concerned that any further delay might hinder the outcome of this event so I mean I think we need to put timelines in place to make sure that communication St Tim yeah um yeah I concur um and then let's talk about the sequence just before you move on from that item so um just for my notes then I will wait on an I guess like formal invitation letter from you I'll put it on the letter head and you want us to email it out but it's got fine or you want us to mail it out yeah then um mail it out email email email I think and um get with Jonathan see see how we did it last with Jonathan okay but I just want to be clear before we even like just make sure the appications are met um so on my end um I know obviously we have a direct connection to officer Amador and Shavers I don't know if that's a enough or there there's any additional that's and in terms of guest that's it or that's it um because we'll talk about the sequence of event right now I mean it all depends since we're doing it here maybe the mayor or somebody you know some VIP but that's you know we should invite the Town Council so just so you know um the anytime there's a town event at least for the Committees that I work with that's put on their calendar so that's already on the calendar so now do we have to run through the department heads if the remaining of the department can't attend the event because I'm assuming you have certain officers that have to be on call and cannot attend the event and the same for fire I'm assuming some folks have to stay in the station how does that work I guess they determin they deter they don't have to wor about that okay you just want to make sure you have people you're saying yeah because my whole thing is I mean like for example at least I don't know maybe some other people are different if something doesn't show up my calendar I don't know what's happening so I just want to make sure that it makes it on the calendar of everybody okay and that way they know that you know there's an event so what about the Laker yeah so just let me let me um I just want to tell you guys exactly who would be so in terms of me I put out an Outlook calendar invite that goes out to all Town staff includes mayor and Council um and that also includes our resource officers so um officer amador's team which I know it's uh the major um and two other officers so the lieutenant they will be included which is um Amador stto Gonzo and W those are the ones that they're always included in that they pass it on in terms of um in terms of I guess what you're trying to make sure is that who they get across to whoever on their team and we want to make sure that we know who is going to be here because they're part of the speakers right well that's that's the next part we're going to talk about we're going to talk about the sequence of events um and the Lakers CL and the just mentioned it and the Lakers also I do include them in my calendar invite so the second that it is on the book Stay know now as far as the Laker um I'll took the opportunity to tell you guys that yes we can baby tell them there's an event but if you want them to possibly write a story or actually cover it in full detail you actually have to give them details about that but in terms of them knowing it's happening they yeah I I I would I mean I I can't tell the ler what to do but I mean it would no we always Trad off as many details so that hopefully they because I think there should be something in the upcoming newsletter that there is an event happening at such date when you say newsletter do you mean the town newsletter the Miami lak okay yeah so um I know in terms of events like calendar at least that for sure they always cover now in terms of a story that's for them to determine um and not only because you mentioned newsletter um I want to let you guys know that we Doo have a monthly newsletter I don't know how many of you guys are subscribed to it the town does have a monthly newsletter that goes out to those subscribers and all town events including committee events are included on that so that means that when the September one goes out that will be included as part of the newslet okay I mean reality is most of the attendees are just going to be fire P you know you're not going to get a lot of audience General topic it hasn't really done that well though so as far as sequence of events you know the first thing is uh you guys need to determine who the MC is going to be um but the way we normally do it is we have welcome RW marks and then we have march on the colors so we have to see if officer Amador the color guards of v through officer abor a you want me to ask him yes AV yeah they're on during the marching the fellow they sing the national anthem someone sings a national anthem do we have anybody that we know that could do that I can ask around we've had um uh young adults I'll say not necessarily schooling um gone off college and whatever so the ones we know and have used in the past are not available so I'll U not we had somebody singing at Fourth of July um do you have our contact information yes I do all right one we ask for see if she's available and she got paid an honor are correct by the uh yes yes she was she was paid $100 for okay so you need be budget for $100 there so Public Safety needs to determine a budget that way so we got 100 so thing would it be fair to well know what I'm what I'm thinking is let's let's figure out what the budget is first and then we can then we have a Target to look for sponsors you know what I mean so I mean as far as flip costs yeah we could I mean I got to go to my committee and ask if they want to po cuz you know quite frankly we have no budget so it's going to be just all sponsorship you know so uh let me see what I can do first you know see if I can get a sponsor you want me to ask her if she's available yes please and then we'll have we we need to have somebody do a prayer and that can be anybody you just have written now do invocation non-denominational invocation so vol here there someone that you used in the past um we don't have any of that well I mean we have a chap in the American Legion and we use him normally um if he's attending because I don't know what his work schedule is because now we're doing this dur on workday as opposed to we need them then I can ask all right how about we ask you to do that at least it's a name and uh if it doesn't work out then uh it's not it's not it's not hard you just do a pray you know just do a prayer write it out you know whatever and then you just kind of say you worst case scenario I'm sure that somebody can come to or I can say it you know I can say up for here I have no problem you want the back up just that yeah I say a backup motive is not available he may not be okay singer can do both I think what make sure you're going to text me right so I can have your number and B yeah thank you so the other thing now is the actual you know after the prayer the the memc kind of explains how the events going to go and what I'm going to do is I'm going to send Carlos my entire script which basically you know I actually write out every word that I say I don't I don't do anything off the top of my head and uh my telepon we know what happens when the tele yeah talking about wheels of a bus or something but uh anyhow so it would also talk about what the actual event is going to be and the event actually is we get the biographies of firefighters and police officers who lost their lives in 911 and we have volunteer you know we have firefighters volunteer to read it and police officers volunteer to read it and that's really power you know and in the brochure you know that's passed out we have their picture because I think is important to see these people their pictur is going to be four them two firefighters two police officers um and I try to get you know as diverse as possible one young one old one female one you know just because it's like everybody died you know what I mean and so you know I I'll pull that up and I'll put that together um bios and the pictures you will put together the BIOS yeah and they're short you know um and so when we provide those to the fire department and police officer prior to they can read it over and like it's easy they're just reading work you and then we have to have a program whatever the program is have to have the Q code next to their picture so they can their but but in this case will the program be the same document as the BIOS no no because it would up too much space right yeah for the BIOS the BIOS it's a QR code is the thing you go on and bio right but for the police officers and fire department I give them a hard a hard copy got so they have hard copy and I put a Big Font just in case never know you know what I mean yeah but the so in other words the program will have the agenda plus the QR code yeah I have the sequence of events plus the QR code and the vs in the picture now do we have those documents from the prior year that we can just roll yeah do we have it on file now what I I was going to mention about the program is um we could just copy and paste however I suggest you guys go through it to make sure it's you know up to your liking and it might make sense for this year um because you never know one know somebody needs to be tasked with sending us exactly the text sentence to go on the so we just copy and paste it for you and put it into like the next yeah I think we have to we have to see it beforehand so I'm happy to share the old copy so you guys have something to guide yourselves off of but before we move on because I think it happens where we say yeah we should we should but if you don't really assign anybody I don't know that it's going to happen that's right um so who is the person that's going to be designated to making sure to provide the program to us I I'm going to send you the bies right but that's not the program text like we need I need somebody to send me copy and paste while we're putting into the program for you guys so that it's up to what you guys are looking for unless you're giving me direction to copy and paste exactly as last year but again I think that that there should be a little more effort that go into that if I make suggestion here we very UNS sure barely know what they're talking about at least I can speak for myself because we've never done this before you seem to know you p old can you pull up the old one I I'd like to put you in charge from the Public Safety Committee of helping and speaking with bale to coordinate this event because like I said we've never done it before have you but is it just a program and what goes on there P look at it to to you know before is it appreciation this one I can show I can send you guys last year so you can guide yourself off of it um I just don't think that it should be a copy and paste I think you guys should review it and make sense okay this do make sense what if we don't have an invic I'm not saying you Allon I'm just saying you have to make sure that what we're copying and pasting is actually going to be part of the program otherwise we're not doing it but um I will try to look for it and I will share with you if I can't find it right now I will get it to you tomorrow that's fine that's just my whole thing is we need to have that program and the BIOS and everything ready for next uh committee meeting so that's why Tim Li is in essence you know of the essence here get it ready and then you're going to have to send it to me if I well or I what if we just have them send that to I mean you guys can just assign him M just that's what I'm sayings program we have we have somebody that puts together you know makes it look nice and all that um really I just need the text and we can take care of of you know making sure it's printed yeah well that's the thing I mean that that's also money I got oh okay so now that you mentioned that um I know that you guys in the past have just printed it on regular paper sorry s i was assuming that that's what you guys were doing but I guess there's always an opportunity to upgrade but that would be at a cost in terms of just like paper you know color paper and holding it in half we can do that for you guys that's at no cost so I guess that's an opportunity for you guys to explore okay that's why I wasn't thinking right right I'm just trying yeah I'm thinking to myself you know obviously it has to you know look somewhat legit you know with it printed I don't want to think yeah I mean I guess pH I'll see yeah I'll see what what you guys did last year you know but normally generally we do print them um at least from the Committees end when we have events here we normally just print them here but there is always an opportunity to upcrate the event yeah but I mean at this point with no budget and no time I just don't know how to get a printer involved and in terms of no budget so this is why I mentioned the discussion um you guys do have money so but it's up to your discretion if you want to use it on that you know it's not my fault um you guys haven't determined if you want to spend money on this I know you were exploring options last but we just we just yeah we just inherited it yeah so well you did not inherit it you guys agreed to be a part of uh well I wasn't here for that vot did we that yes that that happened yeah but I don't think we understood the process and the cost and the man hours that would go into all that now we this is the first time we''re discussing details and little by little we're all look at one another we don't even we can't even vote on this we don't even have quum this is not you can vote on it you do have quum um this is not a massive event this is actually one of the smallest events so it really shouldn't be an issue in putting it to do yeah but but discussing whether we're going to um spend budget money is a discussion you guys have not had yet exactly so the events Bare Bones like the skeleton of it does not cost anything it is up to the committee to decide if you want what did your committee spend on this event zero on having anything done zero if you get it in zero we've got probably more budget than you have to play with so we can always uh set aside some money I mean we got sponsorship and we got uh mean get well I mean you gota you gotta ask you know I mean you got to go out there and ask I mean you'll be surprised how many people want to support Den love yeah it's not sorry I don't I don't mean to intervene but I'm getting mixed feelings about whether you guys want to do it or not FRN I remember when bill came and AG because obviously makes sense us as being Public Safety that this would be something that you guys would spear that we would spearhead that's and I yeah did we discuss any money and who's going to do what and whatever at that meeting no this is the first yeah but but you guys did take it on so we need to get through we did n we talked about we talked about the event we talked about funding we talked about you know who could take things on and that's why I'm here cuz I'm saying let's let's split the task so that way you know we can do a smooth handoff for next year you know once you guys run to this thing it is truly one of the easiest things to put together I mean as far as effort I would say I would say this is 10% of the effort this is 10% of the effort of the reindeer run and 10% of the effort of um the parade it's really you know it's you you get the BIOS you put them together they're easy to search you find them there's 343 firefighters that died 91 police officers that died we do four year you're going to be doing 100 years worth of s you're all be dead you know and then the folks they're willing to read it um print it in large font so they just in case they forget the reading glasses yeah and then you give them a little breakfast right and that's it you know and it's uh the script is written out word for word you just read it uh the only thing that is a little tricking is to march on the colors in the national anthem I will gladly do that because you know why not I'm a veteran I know how to do that but I'll be honest our Honor Guard you don't need to give the command to march on the CL they do it on their own you just say you know please rise for the national anthem and presenting of the colors and it's in the script that's what you know right you know exactly what to say and you'll hear them say forward March they'll stand the post and then you tell the young lady you tell her to come up start singing the Lord the state flag keep the American flag up they'll end the singing will end they'll stay post they'll do their own command they'll post their own colors they'll March off and then you just call up the chaplain or if you're the chaplain or whoever's doing the prayer ladies and Gentlemen please bow your heads boom and then that's it and then you go next thing is Ladi and gentlemen it's my pleasure to welcome you to the ceremony the ceremony will proceed as follows and you just tell everybody that we're going to be reading the BIOS this fire it's that easy I don't I don't uh you know to to the the chairwoman's point I have no problem taking a task on yeah and you're here to um you know help us you know get through it I just want to make sure that I have the appropriate tools you know to get it done timely so it's just all about getting the the you know getting the program um you know making sure that you know I have a you know chain of events Mak sure that I have support from town staff that you know fire and police will be there you know we have chairs then we have to talk about you know the sponsorship like you mentioned you know possibly Vicky Bakery will sponsor but then you also have you know I think you mentioned in an email about having someone with coffee so those kind of thing is the thing is you're not doing this from scratch this is an event that's been going on we have a sequence of events okay we have an over so we are guiding yourself off of that it's just you guys are customizing it to want yes exactly right and I'm and I know you're new so I'm happy to go through certain things um staff support is always there in terms of setting up the event um this year should be easy because it is a weekday we do have staff on hand so we are like staff is the one that's going to be putting out chair for you you guys don't have to do that um and that's really the bulk of it the podium for example comes out we do we'll have it ready for you um in terms of again we already talked about invites to my understanding that we already talked about how it's going to go the problem is that you guys haven't talk through it all but um we're here for guidance we've done it um and and the program I I want to mention if you go the way that they've done it we do the programs in house so we just need to have it if you can get me the text a week before we're good we'll print it inhouse and that's it but that's again just paper which is normally what they've done if you guys want to elevate it you can but that's discussion for you guys to De side on yeah I'll get you the bio and the sequence of events probably the end this week and the only reason I mention you guys should go through the program again is because if we're copying and pasting what if you don't have certain things that you had last year you just want to make sure that it's obviously updated so that would be a task on you guys you guys just have to tell me what to add on to that program for you um have you got an old one together same yes I will be sharing the old sample with you guys I'm sorry is is this the event that one time to put uh Flags corre yeah we're not doing that any two time consuming and took that was a lot of it that was the M most work that was 90% of this P 9 you had to put out 3,400 Flags you know total deaths and Veterans and so we decided you know that was one the flag started rotting after a few years and two we couldn't get all the kids to volunteer and three we couldn't have it on the day of the event we had to have it over a weekend because we had to set up on Friday and night and you know or Sunday we had on Sunday so we set up on Saturday all right so going through still in public with comments can I we've opened it up I I'm sure this could probably be the most fing comment of the meeting and I apologize for it but I I know we said we had a problem it sounds like with audience turn out in the past and I just if if we are doing this on a week day uh I feel out of respect not only those who died but the First Responders that are going to be there yeah and audience is merited um the First Responders sure themselves want nothing more than that a breakfast to just bond with one another and that's a perfect setting for Town Hall afterwards but we have a middle school right there with a huge field and we have you know k through eight right over there I'm sure it's been thought of I'm sure it's been discussed but those are powerful bios and it's a powerful message the event overall I just wish that there was a way to convey it to you know an audience that maybe hasn't had any familiarity with 911 in the way you know we have um those our cohort but that's a great idea actually what you're saying um normally we've had it on the weekends to try to get you know local participation and we advertise it heavily and I'll be honest maybe we'll get 20 people um but so we never did it on the weekday we never done it during the school it's not 911 is not a day on it's not it's a Thursday you know maybe you trying to invite a class well we can teachers I just want to answer your logistical I know you guys going through message you know if you saying this the vet commit that's why I'm not the committee if you said that in veterans committee the chair of the veterans committee says you have the idea you execute no I mean in terms of in terms of schools we can we can get the message across of schools in terms of an invite but again if you're inviting the kids out there would have to be some type of activity that they take the part of this thinking so you again that's something for you guys I mean you mean guess activities I mean it's 911 no kind of like you know how for the veterans parade we we once had the kids that came from a school but it was organized by the teacher and they did foret no no but this was the the ceremony part of it it wasn't the parade they had like the kids write out letters or something like that we got to school and yeah that's right um so I'm just saying we have the contacts to go through like their Liaisons on their end and get it to SCH messaging if that's the case um but I think from staffs and we've seen with this event as though mentioned is that it just happens to be it is a somber event like it's not fun it's not like that's not what it is and I think because of the nature of the event it does have F to like smaller audience for you know but I mean it's but it wouldn't be a bad idea to have just kids sit there and hear these biographies and have a brochure and maybe have the teacher and have the teacher have them write letters to the family of the firefighters and police officers that the way they did the veterans or write letters to the firefighters and police officers who are present you by the MLM I'm sure you could do even do something to the effect of if you were to do it over there fine if you were wanted to invite a class or two here this many steps with this many stairs up down World Trade Center but something like that there's a whole lot of time I mean this event is really for remembrance I don't think we need any help with remember that they sucked it's all us for a long time but it's an important day and a lot of important things happen and making that meaningful for this generation so maybe we should just have I wish you guys come to the we should education Advisory Board yeah you know Mario is is still a chair or he's resigned okay who's the chair now um s going away yeah because they do that letter I mean I remember I got a bunch of letters from kids during the veterans parade it'll be great if they do the letters for the police officers and firefighter and it's like you know letters are any V you know and uh any police officer any firefighter you know or firefighter police officer can we can we have them engaged in that then they could be waiting for and he's he's willing to help what's your name looking at Frank Frank Frank's up I mean um on my end again we have a relationship with the on the man County public school so we can send okay we're inviting the costum if possible um again that's for either invite them to the ceremony if they can come ask there's a lot of scho well you know asked my leges M You Know M K through asked our lady Lakes that's your church and your singer right there too and that's that's pretty good right CU there SCH yeah that you can't how are you going to fit all those kid here yeah you are well that's the thing you don't you don't invite everybody um what you want to do isass one invite class you know maybe invite fifth graders right you know that's what I'll say nothing younger than fifth fourth attening span yeah for the attention span umite one fourth and fifth grade class from uh ml okay or l l and then the other ones can write letters like the third graders you know what I'm saying to police officers and T what do you think before we move on from that I also want to mention um on staff sign we have't it hasn't been used with you guys because you guys don't normally put on events but um we have like this event Quest formed that goes through everything you could possibly need for the event in terms of like Town resources or staff or volunteers or anything that kind of um so I'll send it to you guys I I highly suggest you go through it thoroughly because there's things that you may not even be thinking of that you may end up meeting for the event um and in the event you're really just checking off like okay yes I need you to get us this I need you to get us this and I think it's a good tool and organized so I will share with you if you need chairs you need tents and layout like exactly cooler ice Podium things that you may not be thinking of that once you see it you realize oh yeah we need and we will provide it for you guys good news is you won't need responders there um yeah I'm just thinking that you know again the logistics I don't I'm not too familiar with you know the veterans the Veterans Memorial but I mean if you invited a class an average class siiz 30 kids so if you get 30 30 and 30 you do Bob Graham Miami Lakes gate through a Our Lady of the Lakes yeah that's 90 kids yeah just 90 chair yeah but that's 90 chairs on top of police and fire which will probably be maybe 40 40 chairs more so 130 chairs yeah that you guys woulding out into the street yeah we F out to the street block the street we need permission from the so that's not approved yeah we need permission from the GRS because we weren't asking them we we weren't requesting a hold harmless I guess just FYI for you guys we request hold harmless when we're using like their areas or impacting their areas um and they're usually obviously you know they help us out a lot but with this event that was not that nothing was yeah you know the problem the problem we're going to have there is it's going to be early morning there going to be people trying to go to work oh we'll give her we'll give them a hand up anyways and and the we we talked about this like Donathan and I did it should be fine only because they still have access up here okay and here you what I mean we're not closing all right there to too there is that it's not my this is not my part I'm just here to support you know they support and these are all ideas at the end you guys just have to I would say for sure what I would recommend you guys do is you decide whether you want to invite school kids um you decide whether you want to ask to school kids to write letters to the fire department and police department you someone make a motion I think the writing letters will be nice them ITI with the writing letters yeah and not trying to figure out how you can get kids from school to here and I let's don't bite off what we can this is our first time doing this and if we're going to have I don't like the word control but if we're doing this I'm totally in the dark here because I don't know anything about all that background stuff I would attend but all that went into it now I'm involved with doing that and you guys printing things up that I didn't realize all that had to be done so since this would be our put some mag fairies it's but I wasn't there so now I am and I'm not so my point is before we buy off more than we can do then I'd say let's keep it simple and let the kids write a letter and go from there rather than inviting them figure out how they're going to get there and where they're going to get there where all going to park all that business I let's keep it simp I think that's better idea so you said staff is going to be here right so there's our part of our audience yeah yeah anyway so is that a motion you're putting out there nanc to just have write letters is that what you're I'm sorry are you making a motion to just have the kids write letters yeah I would agree with it cuz also then if they want bosses then that's another thing this is my first time doing this I said keep it simple kiss kiss the kiss princip exactly so you know let them all write letters and go from there and and next year second then approve that okay I make a motion to just have um um you know request or work through leoon to get okay okay before I make a motion what classes or what are we sending this to you know every class or is it a specific class how you know how do you normally do this like for the V local school what the purpose what is the purpose of the letter that they're writing thanking thanking a firefighter and police officer for their service for their service I I actually probably would maybe phrase it a little different I think it should be probably addressed to someone that has lost a loved one at then if you're going to be going that direction with someone passing away if if you're going to go that direction then I would say junior high and above leave the elementary kids to the happy happy thank you for your service yeah I know that I'm kind of isolating it there but I kind of feel like you know you're GNA do I don't know I mean maybe maybe I'm wrong but if if I lost somebody that day it would be good to know that you know someone you know my loved one didn't die in B you know they're still remembering that person it's been you know a long time and they're still being remembered just throwing it out there about a letter of appreciation that's a little bit more I mean to me you know it's um you know you kind of one you have to figure out how you going to get those letters to how you going to find the address how you going to find a next K you know there's a lot involved in trying to determine that really really you know I think what we can do easily and keep it simple the Nancy keep it simple principle is we can just have you know the kids and they make letters they draw cartoons of you know police officer and Fir I tell you the police officers and fire department folks really appreciate say letters of appre appreciation yeah thank you for keeping us safe it's an upbeat thing otherwise if you starting with that other stuff then let's have it at the cemetery there I've said it well you know like I said is you can't find the impossible you're not dealing with the dogs so if that's the case we can just hand the letters Amador and and on two chamber and they can help us distribute right you know and of course you know the kids the kids First Responders show up to the eventage well get them letters get them off and the letter all right so the motion is to um reach out to miam County public school lisons and have um letters of appreciation to police and fire for um all grades to our local schools which include Miami Lakes Elementary pop gram Educational Center Miami Lakes mle and um Goldman I believe and you guys all School them I would say anybody anything Miami links yeah local miine yeah that's it fine I don't know any the school specifically I invite anybody in this way if they choose to say no they've been invited leave anybody out it's going to be will you we didn't do anything about it why didn't it tell us well that's a different yeah if you want to discern between age groups that I've got no problem with but um well in this case I'm just saying letters of appreciation to all grades to Local Schools I agree that's it ex all grades in all the local schools I would say this is just some sort of a bulletin that gets sent to them and then it's up to the administrators ofo or the teachers that want yeah they want to do it so we invite you to no no that's not inviting no no no like we're inviting the teachers to in their classroom have an activity where they have the kids right an assignment have the kids write a thank you letter to police to our local police excellent right and whoever wants to participate to send us those letters by weint it right and then when we speak to the Miami Laker we'll say something that it's a collabor event that we host with both the Public Safety Committee and the veterans committee since you know Bill's helping us is here with this endeavor so that's my motion second second okay it's okay okay I okay so that takes care of the letters um then a great idea yeah thank you once in a while yeah don't get used no no hold I hold you to so so what I have have here is just to read out the assignments is I have um I contacting the Miami Laker um which and that in that point if I if if I can be copied on that that would be great and that way I will fill with you know what the article should say um I have uh bill is going to be sending me the script and he's also going to let me know if um if there's somebody from the American Legions that can do the prayer and I count and not not happen because it's a work that's fine I can I can handle it at I can reach out to somebody else in the community I'm sure multiple people will be willing to to do this and then also I will be getting the program uh that was done in the prior year because um we we need to go through that so I'm now I'm G to make U well I don't think I need to make a motion but it will be a new business agenda item next meeting to discuss the program so we can and just to add things that I'm doing as well I'm going to draft the letter of viite favors and the major um and I was going to reach out to the National Anthem Center and reach out to officer Amador for the honor guard okay now just to make sure are you going to reach out to Vicky Bakery for the um donation or is that something you want me to do yeah you do that all right I'll and so far we have a so far from the budgetary look we have to have $100 for the singer but as we go through now we talked about Vicky Bakery they may not donate um how much do you think it cost to get coffee ands well that's what I'm going to try to do I'm going to try to get them to donate that and then we'll we'll we'll figure out some way how we can you know pay them respect whether it's a you know in the agenda we mention them as a thank you you know I'm assuming maybe the Miami Lakers they'll get featured as well for so we we can count on the Miami Laker to I guess to our covering of our sponsors for us we to do it from the town um I'm happy to put a sponsorship package together so that we are all on the same page of what we are offering these sponsors okay um but that's if it's monetary if it's like in donation you know that's that's really what I'm looking for I mean and and that case I mean look look for you I me nor when it's something doesn't yeah yeah and we we put them in there that you know uh don't coffee donated by vickory Baker yeah we put it in the program and it's mentioned at the event that's where and I can send you a draft you know we we sent out letters or certificate of appreciation and I'll send you one I'll send you one that we sent out and I'll even change it to put you know well well you can change it actually just rewrite it okay was this the event where you said you were going to give us the check or something that somebody had donated or whatever when you asked us to take over there's no money oh that's somebody had mentioned well he he mentioned a joke last time that he was going to give us the budget the check fny I I didn't hear it that way yeah I'm GNA transfer my entire line item budg and a dollar in my pocket that will give you a dollar okay and so going right through the secet event we have the BIOS being read and then after that we have the bell ringing ceremony and the bell ringing ceremon is the fire department whenever they lose it's the end the watch and you know they ring the bell four times uh the Bell we have we get that from Mr Peter he's he was a fire chief and uh and I'll be there to help uh whoever is the volunteer the fire department person who's going to ring the bell because believe it or not they don't do this all time it's actually a ceremony was in New York New England stuff like that that is part of the uh you know ceremonies that they do now for firefighters so the end the watch ceremony and the question becomes during the end of the watch ceremony while they're ringing the bell um you could have a wreath being placed in front of the you know that Memorial we have right there Veteran Memorial um um it's just another cost or do you think the highest what was it women's Garden CL Women's Club that donated last time they tried to do that and it it didn't show up it got lost you know but maybe since it's going to be in town hall it won't get lost this time um I can tell you that Jonathan along one of other committee members I know they worked on getting a quote and it was 180 so that's a cost again to be determined by you guys if you want to Source it as a donation possibly from wom Club um then one of you needs to reach out to see if they want to do that again up to you guys I mean to me I'm I'm at this point I'm overwhelmed with how much has to be done and I I I'm GNA pass on anything this show that's just me all right then then after the Bell ceremony basically the event ends and you just have some call Beau right okay sounds like for the first time like n you said it's not take too much that's but yeah let's let's reconvene next uh next meeting as old business to discuss this we'll discuss the program and discuss you know all the information that we went through I'm sure and I will have some communication coming weeks and Bill and I so the only fundings you have to raise as of right now is 100 bus for the national right so that's the we have yeah and we can always you know spot that so are you guys do you guys make mind making emotions so that when I reach out to the National aner I can offer that I know yes I'll make a motion that we can sponsor the $100 too can we sponsor 200 who's taking the minutes here no keep it at 100 I'll tell you why you want to keep it at 100 because if you put it at 200 then she's going to raise the price in every yeah right okay excellent so $100 to to the um the national a second and she's only singing for five minutes that's pretty good to work if you can you know yeah imagine making not even five it's a two minute song two minutes 100 bucks depends on how okay everybody make a motion yeah it was seconded second yeah all in favor pass yes okay so in this in this point can um no at this point where are you through the chair can can we move on from uh from this point yeah you took care of this business yeah thank you very much ladies and gentlemen thank you sir we'll be keeping in touch yes where where's your number you were supposed to call me last week yeah yeah not do anything he doesn't evening the world okay where are we yes we don't have anybody here this 91 please appreciate all right we are on set dat um the last thing I want to mention before you guys move on from this again um I know there's mix feeles on what the attendance should be like for this event but if there's anybody that you guys want us to invite like from the town's perspective in terms of like I don't know local elected officials outside of town Council um we more they happy to do it for you guys you just have to let us know yeah I think I you know that's a good point you guys have ideas on that just let us yeah I think at this point we've already spent an hour on this topic you know so I kind of want I mean whoever wants to email me let me me know who it is that's think you know we should have Renee gar you know Renee Garcia you know you know you have you know our state representative also should be invited as well Tom yeah Tom you know so there's a few folks that definitely need to be included that represent the town of Miami Lakes that should be in again I just ask you guys in an email to let me know who it is so that we don't you know we don't for sure I'm going to be I'm for sure going to be emailing you and like for example I do think even though it's public it's we talk about fire and and police I do think the American Legion needs to be invited as well you know yeah yeah they're directors all of 911 Here's my thought rather than be so formal and ask our opinion we're new at this I think I'm going to lead up to you and I that if there's someone you think of even if you calls me one day and says hey don't forget so and so I've invited so and so the more the marrier they come here that's fine we're not asking them to move in just uh it's more respectful to not forget someone got it so if you think of somebody you don't have to keep checking in just make a list and then at some point I'll I've invited this one this one and this one so that nine people aren't inviting that person you know so you're not stepping over each other's feet but by the same token I come from a big Italian family you leave one person out it's a big Feud so let's don't cause any problems I've got no objection to whoever comes through the chair before we move on from public comment Frank do you have any other Frank I'm sorry let me have your last thing please um pelo like the wish e l o e g r i n o do you know what John pelo he's a relative asking is open I don't know well I just took the last seat but you know I point that actually an interesting question so there's an if there's an appoint from car Alber which is no longer a council is that appointment now open to be no um it really just gets transferred over to the council member that took over that seat okay but that person can't appoint someone your V they're like yeah don't we have an opening really any council member can appoint and remove any appointment at any that's right thank you and your first name is Frank right yes ma'am correctly are you here to speak about someone something else or you you just want to say Len and Lear that's fine L and Lear okay okay see table thank you yeah I got all right uh so that was the 911 that was 7A 7B um we got a quote today that's your baby I have I'm sorry I I guess I can take the floor now for this yes please this is seven b regarding the we only have one right do we really need two well I got getting to the point where we need to get this goinging okay so here with we at committee members um what I have done is I have gone to three individual restants or Caterers okay or quots first person is Chef Ronica she's actually an active member of the Mi L chamber of Commerce we've also registered vendor of the town of Miami LS I don't not sure your copy but here it is now that is um this is this is Chef Ronica if you notice um she is at $11 per person that ends up being $1,111 okay she gives us an option these four options of us to choose from okay um and this includes delivery now I went to somebody else that's all all very heavily involved in town this is uh mola okay which as you know him um he has three restaurants in the town of Miami Lake Dr Lon the steakhouse I forget the name and M okay um he was very generous he gave us a $400 um uh discount and he came in at $1,100 okay um now this also includes um you know delivery as well now sorry how how many um meals okay so just just so everyone knows I went through the meeting uh recordings um and what I got was 55 for the police department delivery at noon we have 23 at the Fire Department Station 64 and we got uh 23 uh for station one um exact I gu she had a type with your station one where is it oh I guess she then included okay so we have 23 for station one 23 uh for uh station 64 and we got 55 for PD okay that's me now at the request ofon officer Amador I did speak to um our friends over at cavana which is also a a very active uh local business uh helping the town of Miami Lakes um they've agreed uh again this is via telephone I did not get a quote for this one but they've agreed to only charge us80 meals as opposed to 100 so they discounted it but with that discount they're still for vaka Frita which is a little more expensive than chicken they came in at 1368 okay now if you throw in um that's the the option of um now by the way all these quotes are are are similar they have vaka fita Moto which is that brown rice and platino Maduro you know the B stuff and and now um you know they are throwing in some freebies in here kasavana they're throwing in salad and and um plantains but they're at 1368 for the vaka Frita and they're at 1206 for the chicken now those prices I'm I I I will um you know you know make the committee aware do not include the Liberty okay so they want us to vote if we do pick them then they'll get us delivery but um nonetheless those are the the three quotes for the 9913 event okay 9913 event delivery at noon this will be um U I guess you know I guess the the setup of the big aluminum container with the little heaters on it and people kind of just serve themselves bouet Style on all three that is well that the last one cavana which came higher than these other businesses does not include delivery Okay so you're looking at 1368 for vaka Frita with cavana or 1206 orick That's not including the delivery if we were to go with them that is correct that is correct and and now keep in mind um those of us that do from cavan they no longer do delivery that's you know through toes right so I mean you know the concern is I would hope that whoever does a delivery which again they do a lot of events and this was you know thanks to our good friend from the elderly and Veterans Affair committee Pedro fio did help me with this um you know they would have to I guess assign somebody that does this so um these are this agenda item um my presentation for this agenda item is done so now we can open it up for discussion and kind of feel you know who you know there have any questions or concerns related to this we do have quum so we are voting on this today what hope because you know this has been lagging for a little too long all right you said none of them do delivery no none of them including no cavan is the only one that does not do delivery the quotes in front of you include delivery okay so you're looking at 1111 for Chef Veronica you're looking at 1100 I believe for me with Rola and they both include delivery they include yes at one point if anybody remembers I couldn't find it with my notes never got the time like I wanted to I got as close to saying we were going to do a total of 100 meals um correct me if I'm wrong this is why I didn't put it in everything legitimately uh uh station 64 was 24 meals station one was 21 meals and the police meet said 55 and I believe that came to 100 so you're saying station 64 is 24 and station I mean pretty the numbers are pretty much they're very consistent they're pretty much 6 station 64 was 24 uh the police was 55 right and uh station one was 21 correct now the the the one thing to consider is so question so these here I'm looking at the Cuban food okay any of these or that's not all of this right no that is we' have to pick Pi item okay got it yeah which which the nice thing about these folks is that both of these vendors are giving us a choice for the same price okay now obviously this this they have you give them the tax examp ID they don't purchase tax right yeah I deal with them directly when it comes to pay it beautiful and they know what we need because we use them often right yeah according to uh really payro forio which has used both of these vendors you know um you know recommends both of them you know and um you know he was seemed to be a little more um i' i' I actually attended events with with me trola before me personally where because I'm part of the business Network International BNI there's we about 50 strong from the town of Miami Lakes that meet every Friday and we have done um events at me with Roland and you know he does good food so I would urge you guys to make a decision today so move on from this I'm in motion for that seconds okay and then vat or anybody want I B the quotes so leave as a second okay show you okay so we're good with I'll let him know the good news well can you guys take a proper please oh I'm sorry no no I just want to for told you to the game all right so all three of you you voted for they they have't no we are no no no but you're what your opinions are yeah I guess this is a discussion the three of them agreed on the one place yes okay so all right any Vote or okay we're gonna do this the Long Way anybody's voting no no there's a motion on the table so good we don't have to do that motion to use that was the motion yeah that's the and he second yes second it and now is there a vote I vote May right so all in favor just say I guys I okay we're moving on to the next agenda item okay hold on I I will ask you um sorry I'm I ask you um I know he's a little better like maybe phone call person versus email because when it's email I have a hard time getting him um just so you know um so I can start processing payments I literally just need this but for it to say invoice invoice now do you does he send the invoice after the EV before the event because now we're do it before the event and they will process it all as soon as like three weeks before the event I will I will speak to him via than and then yeah goad what somehow I missed discussion part so I'm going to bring up something that I don't see on here that we did talk talk about doing and if we're going to leave it out that's fine by me I don't care but I don't see all I see on here is the choice of this food good point and I don't see dessert or any of that stuff and if we have to add because I don't I'm bringing it up meaning let's vote on it now water are we going to deliver water are we just going to do do meals and none of them deliver is that what you said they don't deliver no ma' the two papers we have in front of you include delivery pass Savannah does not delivery about so this includes delivery delivery all right now what did we decide we wanted to and we had 55 meals for police 23 for station 64 and 23 for station one are we sticking with those numbers we're sticking with those numbers so um all going to be delivered at a c at the same time we talked about the morning shift and all that other stuff fire already sorry if I me fire already gave you guys a time right I sent it to all of you they gave a time as to when they want to deliver so we just follow what was that time I want it all on one does anybody remember 12 12 so everybody's getting food at noon yes yes ma'am okay anybody who gets it at noon and they don't come in until whenever it's going to gonna hold for them all right so that's what I remembered that's what I just want to put on here is confirmed okay we're all at noon we got 100 meals and back to uh the dessert or whatever we're not going to include any of that no going to keep it simple or what I wouldn't if they want water they didn't get water yeah the water can yeah the drinks for sure no but the dessert I I that was not part of what we discussed I mean if that's something you want to include then I can go back like for example Chef Veronica if you Noti to add on right so the price will change a little bit you know if you want to include you know I don't know talk cly as we can you guys if you want to move this along my suggestion would be that you guys make a motion um agreeing to up to x amount of dollars and you're giving him the discre to just choose an individual or you know big dessert for that set of amount and just give M let's just stick with this and keep it simple no I'll the dessert is fine because what we'll do is we'll introduce it as as old business next meeting and then we have enough time all right so I'm going to make a motion sorry just before you you you guys can again just you can just give him a Max to work with and just so we finalize the payment and then he just you the final idea I mean if if you just add a chocolate chip cookie would would charge a dollar for it you talking about an extra $100 I'm throwing that out there two three bucks three all right so I'm G to motion a certain amount up to $300 for dessert for the uh m 13 events than so excellent sorry up to how many 300 $300 $300 $300 yes okay perfect and I I'll go ahead and and pick a dessert you know something that goes in the meal and okay yeah even if it's you know uh long or something like that that they excent okay excellent okay so that's the case and you said none of them deliver no no yes these both of these and even just to confirm him again I'm sending in a text just to confirm again because I know that we talked about it but I just want to make I want to be fully transparent okay excellent um uh somebody has to sign and accept this quotation no no okay don't want to leave that out yeah what ends up happening from this point forward we got we got we get the invoice we got a match of $300 and now we can move on to the next item if finish that deal perfect okay through the chair we can move on to the coins order okay perfect so um some backstory again I'm a new Committee Member so this was something that was going on since last October November we're talking about coins okay now I was to get approval Through Fire and through police on the coins now unfortunately I didn't have much to go off so I had to create this from scratch there was a lot of back and forth but I'm extremely happy myself with the way this came out okay if You' turn to PES three this is what the proof looks like okay now there's one concern with the with uh with the major the major says okay major the major of police okay he says we have an election coming up here right so I said I said I said to him I said Hey listen that's no problem worst case scenario we can we can um just order less he says you know what that's totally fine and I spoke to him in person to the major so what I did is to be trans to to have options with this committee I've g a quote from this vendor for two quantities for 100 and for 50 okay now if you notice here um some of the things that I felt were important to the committee was to have our name on these coins okay as you can see the bottom of the coin says Public Safety Committee okay I think we deserve the recognition they paying for them P of Miami Lakes on the top we we have the approved Miami day County Police shield with the with with the fire with the flag in the background and then we have the fire department on on on you know the other now the you know to go ahead okay um I just got a confirmation from M Trolla he's not charging for delivery okay so that doesn't deliver I just reconfirmed it okay he thr deliver all right all right now let's talk about prices the prices of the coins for 50 quantity we're not going to page one of this quotation of this email chain hope I didn't say anything bad on here you guys can hold against me on the on the record the um 50 quantity is $649 and if we're going to go ahead and do 100 quantity is $840 okay right so now again my hunch and again maybe someone on this committee knows more than I do I don't know if the the logo is going to change from one day to the next as soon as the the sheriff gets worn in I know that there's some discussions there was a presentation of the chamber where there is already a task force involved in The Changing of the Guard um but I mean when I look at this quote and I say holy smokes it's $649 for 50 quantity and I only spend $200 more so I have a 100 I don't know say get the 100 get the hund $200 that's just my personal opinion do the chair most part go ahead um if I me I just want to um mention something because we are talking about a big cost um you guys have budget funding for it and you know you've been approved for that budget funding but I think I think we should revisit why these when and why these points are given out um I can tell you that in the last three years I've been here I have not seen much use of them and I do want to take this opportunity to remind you that at the end of the day these are taxpayer dollars if we are using them there should be a good purpose for them so I would urge you guys to maybe talk about this we do have a new member and I think it's important to that we're all on the same page as to what these are used for and if they are so how soon if we were to vote on this how soon we be able to get these coins we make that 9913 deadline I don't see why not I mean there's a start a you're no I'm listening so you're saying for so right off the bat half of those coins will probably be given to the people that attend as far as fire and police care since Omar and I I believe were the only two who were on the committee at the time when we got these coins if I remember correctly I do you have it in the records that we ordered 100 of them last time I have to go back and look it's been quite a few years so we did exactly I was here already we did I'm sorry we did that's what I remember 100 all right now of those 100 um we gave out because they were separate one was police and one was fired just like what we've got and I believe uh uh everybody everybody got 10 of each right right so that was like 70 coins so of the 10 that you got did you get them all out right I actually did okay because one set I'll put it that way one set was just kept and never ever hand it out to anybody so if we're going to order these points I know I gave I've given mine out mostly to kids that's why I go to these kids events town has or whatever we gave one out one time to a kid that uh saw uh a I believe it was a sex offense yeah they arrested somebody he observed something he spoke up the kid got arrested oh yeah the par right but again just just so I know they were handed out by most members we would basically again based on if we meet the deadline which hopefully we would if you think about it that same day we can tie that in with this and you're basically almost giving them all weight correct with with this what with the event 9:13 oh oh that event yeah Poli and fire I think that's a phenomenal idea and and to your point I I mean I know these are taxpayer dollars but I mean I think that's a very good use and the last coins lasted three years well no I just want to highlight the fact that I don't think we are we don't have like like if somebody were to ask me right now what is the purpose of the points I can't give them one because in the last three years that I've been with you guys there hasn't been a defined this is when this happens this is why we give them out so I just want to make sure that we're on the same page because my vague understanding was that it was when somebody does something good or acknowledg but now we're saying oh we're just going to give them police and fire so I just want to make sure there's like an outline of we're all on the same page and we know why we're giving right what the purpose of us using or you guys using them I don't believe we put that title on them because at the time that's when um things were kind of done in such a way where uh there were collectors so you know if we knew there were collectors we would give them out or if someone did do a good deed like that arrest uh we gave them out for that but everybody got I think 10 of each and it was up to you to acknowledge people as a fire person firemen uh you know you would Pro possibly run into more people and gave yours all out or whatever A lot of times coin you collect coins yes I do and that was what the that was what the mentality was back then people were just collecting them whereas we included as public safety of good deeds and whatever all the more reason why I think 10 a piece is not unreasonable 10 of each and that's 10 uh seven people on this committee 10 of pieace yeah and there's there's some of us that are more active than others so the ones that are more active than others will get more that are attending more events thank you you know yeah I go to different can can we this count events So based on all of that and what did we order last time I think said yeah yeah so how does anybody and what is the cost of 84 this is the one that he he put a qu for you the way I understood it the one that we picked I like this one remember we we agreed that we wanted to go with that that one style before we had one for fire and we had one right and it became I like yeah there was a lot of back and forth with him he did a phenomenal job this is basically what we talked about yes exactly what we what yeah yeah I was here that meeting we discussed the biggest problem was that I had nothing to go off of that's what it took so much well see seeing what you did here you went over and above and beyond because the out I was talking about the gold rim yeah that costs more money for that rened edge and it looks much nicer and I didn't know that we could go for that and what was the cost on this did they tell you yeah so the cost is for 50 quantity is $6.49 and for for and for the 100 quantity is $841 so we're looking at a difference of $200 approximately to book for 100 yeah and we're already seven people so if each one gets 10 well we're going to give we're going to give 50 out which you know what now that I think about we're probably going to give up more that day because if you have attendees of 50 well yeah 50 of people have attendees of police and fire yeah 50 are going to go out that dat we're g to get wait which day 911 the 911 event I at Darwin's idea which I think is a phenomenal one you would give the coins out to everybody that tend out of that that police ire yeah oh Carlos question the only thing and I don't know if that's that's just it's it's off though is was there a reason why you mean off with the badge well keep in mind this the whole Sheriff's thing keep in mind this came directly from our M well it came through our major okay all right so this came directly through our major he know so they gave me yeah they gave me a patch and gave me a a badge and then I always said no no let's use the badge and then Through Fire we had some stuff going on with the you know with u uh fire department talking about the police one I know one of them said one of them said show us the final design anyway then we'll give you like a final Pro anyway so this is just a general idea you guys are okay with this and you can move forward with it right it has to go I got to send it to the guys I got to send it to the major I got okay okay okay they would yeah then know better than right okay he's aief okay but no this is us yeah that's he sent me something else and I was like no no I tell done because he told me I approve and this is what's on your email and this is on the website that's fine okay so at this point we have so 800 I'm I'm ready to vote so so I make a motion to order um 100 challenge coins for the amount of I believe based on quote $841 second okay all in favor I Nancy a total of 100 coins yes okay seven people on this committee each one gets only two coins for themselves none to be given out I don't understand how you're going to going to divide them between the seven people because this is part of discussion that we're having well they they skipped over but yes there should have been a discussion after a second thank you okay so this is discussion yes you're saying we're GNA order 100 coins yes at how much a piece the total is 841 for okay 100 coins so about $8 and you've got a front and a back right okay yes ma'am we've got seven members yes you're going to give how many out to the seven members eventually hand out when they see somebody depending on1 if you give them if you give them uh but but through the chair what I'm what I'm saying is that there's members on this committee that are not active okay there's been two committee meetings that here we are half a table's filled the people that are not active do not get 10 points okay it's the people that are active that get more because we're obviously more involved and we're doing more and we're involved in other town events and I say we folks sorry we focus on the day of and then whatever is left then then they get if they get one per each that's their problem the day of what Nancy well you you didn't finish the sentence so so I just want to understand understand as chair how you plan to hand them out and how many each member you can't say you don't come to the meetings so you don't you don't deserve whatever I think let's address attendance in another way all right so I say that we're going to host 911 right right we're gonna have fire and police attend that's I I made the motion that's that we we need to seize that opportunity that moment where obviously hopefully the coins will be in by then to hand each law enforcement officer on on which occasion I 911 911 911 911 911 911 whatever's left then obviously we'll divide amongst right the numbers and and Darwin if I may if we want to order more guess what we'll order more we'll make another motion and we'll order something before the fiscal year end okay so right now let's just do 100 let's get him in the door because what's end up happening is this is a tossup why is there a tossup because that event might have 60 70 swarm people guess what now we only have 30 left so let's just put Priority to that event make sure we got all the 100 coins to that event and then whatever is left if we don't have bet we'll do a reorder only if we do it we flip it then I'll agree to it and just myself I'm I telling you what to do is that if these are the two coins is this is the one coin rather it's got everything on the front and the back okay I want the members to get one first maybe I maybe the people that serve Us for free and put up with us and whatever at least I and we should still have save whatever's left the same point there needs to be like a general like idea of why these points are given out right I that that kind of goes back to that so you guys just agree on what they're giving out I think you guys have an opportunity to do that next meeting I think something appreciation part of no but I'm just saying you know I think it's important to have that in place so everybody's on the same page I think that that's kind of where that discussion is coming from that she thinks she needs to get out for whatever reason so I just I think you guys should got on the same page about that no and through the chair I think that she has a good idea I do think that the members on this committee should have at least one okay which um I I think we have nine people that attend this meeting so we still have 91 left that 91 is going to be prioritized towards the 911 event any swor individual that attends that event is going to get a point and then after that if let's just say we go through all the coins 91 coins and guess what we'll have a meeting again and we'll make a motion to to order coins before the fiscal year ends all right so the coins will come in we're talking about 911 when we first start handing them out yes okay yes we each when they get delivered we each get one no I I I I would I would I I would like if you want to Nancy you can hold a 100 of them I think someone needs to hold them that way they don't get given out or misplaced and I want to give I want to make sure they are here for 911 that way when everybody comes they get one I do not want them misplaced I agree I will hold on to them yeah if you want to hold on to them that's fine or I can hold on to them I don't care I can hold on to them I just someone that holds on to them I will hold on beautiful so you hold on to the 100 and then at that point 91 comes we give it to everybody and whatever's left whatever left forign Personnel fire and police whatever's left then what what if we have right forgiving me for not doing the math not tonight that event that we hand them out if we've only got 100 then we give to ourselves because we're going to order more anyway you know we're right but I I don't want the thing is we want to have enough for 911 yes we're to have want us to run out you think 100 will be enough we technically speaking okay technically speaking we have 101 people that work at the two stations and the and the police department we have 100 people and they're not all swor and they're not all going to attend on 11 so give or take you can say a plus or minus of maybe 60 I would say Okay so the 100 for 911 we we're going to order and it's not 100 for 911 it's just you're the motion right now is just to place in order for 100 Point that's what I'm saying so that that day we have 100 right just just just make to make make it easier for you all right just based off the number even for for for lunch here the numbers that we are factoring in here are basically for all three shifts let me just speak on behalf of the fire department three shifts 911 is just one day so therefore there will be only Personnel from one SI so like he I we'll be lucky if we go maybe through half of this but we're going to have plenty okay but like I said we're not going to give any out to anybody at until after 9: correct that is yes then we will order more and get some for ourselves if if if needed because we might not order more because my concern is that we have the sheriff seal that is going to be implemented in January of 2025 at I want to get carried away with ordering too much okay fine all right just real quick just for you to have an idea for peace of mind just 911 these are the people that are going to be on duty at station 64 and station one Nancy 15 people 15 at at station 64 and station one and one that's it that one day so 15 coins are going to go to these 15 points I'm just giving you a number people these are the people that are working that day right and I don't think the 50 police officers are G to be here because they also have sh so 15 so I don't know I'm assuming that the squad here is probably five officers maybe for okay even let's just say it's 10 that's 25 we still have 75 coins left I would urge you guys close discussion and make a vote um we are need to all right over an hour and a half let's all right let's order 100 coins the motion still on the table yeah you said 100 coins 41 or I motion to order 100 minimum order of 100 mhm points or set amount $841 there was a second you guys had discussion all in favor okay um one last thing because I just realized um you guys haven't mentioned and I'll urge you to please look into it is there you guys normally honor yeah I'm sorry I'm going back to the police fire appreciation you guys normally honor police one police and fire honor um I think we already have the name for the fire um I shared it with all of you I'm still waiting on police a second I have it I will share it with all of you um you need to start moving on quotes and vendors for the pl all right um I must have missed it I thought we still needed both names we have it those PLS are given which town hall meeting the the September one which is oh September 10 and that's another reason maybe to give acquain September 10th whoever okay off so we need those like who do we need to put pressure on the police to get that name um happy to send another follow I've done follow this point but more than anything what I'm concerned about is with these PLS need to be done in time that's the thing I can work with quotes on those but I need the names we don't need a we we we use the same comp not a but you guys need to agree on the price what you're spending On and nobody has worked on getting a quote for this year and prices have gone up okay all right so thank thank you for that reminder I know that we want to get out of here the last point and I think this is very quick we voted to approve getting polos for this Committee of members okay I got three posts for polos okay we didn't order any Pol sh yet no ma'am we're voting on it right now because I want one that says committee chair that's no problem I spoke to I already spoke to the vendor and they said they can do that okay so these are the three these are three quotes Okay obviously you say I hit the ground running I wasn't playing okay this is coming from um the design was was pretty much Isle gave me an idea from the neighborhood improvements committee and I got the color which is true Navy oh sorry and then I went ahead and got them okay the three quotes so you have in okay this is an active member of of the city of haia um that gave me this quote he's at $170 okay then there's somebody else um by the name of perm permax this is the vendor that um I believe we ordered from last time or I believe another committee ordered from last time they came in at $149.79 which technically they came in at $140 because they put tax on that quote let me make sure in put tax yeah in tax so in other words you got to look at the top number I'm sorry it's $139.99 $ 139.99 for for Perma tax of Florida 154 for in okay that's before tax and then you have impressive design printing um you know she does a lot of stuff for the town as well I'm sure you know oga PR aisle um she came in at $110 okay this is for five polos I have tried to communicate with Lis so has Isle he's Mia he's not part of this PO so he will not get a polo because he's not here to say his sides so if if we would have to vote for him at a later point if we want to to get him a polo but he's not on there so we have five polos and I have everybody's side is here so these are the these are the three quotes we can open it for discussion and for V I'm sorry I missed why we don't have seven I mean I understand why we don't have seven why we don't have six there's seven members on this committee right there's seven members on the committee you're not counting one I yes you're you're right um Nancy I I see here so other seven four yeah so see four five 67 so in other words I'm I'm just no no yeah yeah you're right Nancy so here this quote point the one in the middle yes I see here hold on hold so I see here so in other words what ends up happening is the in Polo the in quotes I apologize is 154 that is correct that has six correct because we have six members not counting Lewis right all right then if I go to Permatex the 139 it seems like there's four five she missed one you know why you know why why I tell me I'm right because I said to her I didn't need a new shirt no but he was an accounting product yeah it wasn't she screwed up she screwed up so if I do the if I do the math then that 139 really turns into one this just run to $140 and you add $16 you're at 156 okay so yeah you're on perex yes perex is6 in is 154 okay and then Olga Pratt which is impressive design and printing she also put only five so you got to add you got to add one more to that so she's really six so if you add $22 to 110 you're at $132 okay so when you look at all three quotes Nancy you're looking at1 $132 for $132 for impressive design and printing you're looking for 156 to Perma tax and you're looking at 154 for in I think L [Music] is I'm that's why he's I'm un sure I I wouldn't know we've been trying to get a hold them for how long I I I I don't want to see because yeah but it's been a while it's been like two two weeks three weeks you know so yeah I think it's going to be like for one mon something okay you guys table it till next meeting you can but again that's for you guys to determine the concern guys is that I have is I don't want to push this too far because if we are all going to attend that event on 911 I think we should all have po I know you have a poll because you were saying that I think your daughter took a picture of it you know but I don't have a polo sorry exra large well unless you guys want to table to next meeting you can it's up to you guys if you want to defer it um you're going to table it you're going to miss a meeting you're going to lose them or you guys can just maybe guess a size I say would you have a you have his number from his from the last order I don't right there was no number on there that's a would you have a from the last order out Haven a long hold on all right all right whether we have a number for him or not um or what you can do is this when his when he comes in we can just make a v on his one my feeling is were large well n regardless he has a poal a shirt so I say missing okay all old members yeah no he doesn't get a new one he still has an old one anyway so what what are we thinking you think maybe he's a 2X or X does anybody have the old order no she doesn't it's too old how about this let's just do this let's vote on the condition like like Doran did right for the dessert have a mobile number for him somebody using no because we don't have it as part of the roster okay so I don't know when he call him you said but if he's in another country right I have a number for him well if you want you guys also can just add to your budget an extra two shirts just have extras in case you know what I mean big for a medium and it wouldn't be too small for an extra large but to order an extra large you it's large well let's let's let's I this is what I suggest let's make a choice on the vendor and let's just put another $22 on the quote and then when he confirms the size I'll go back to the vendor and just order it yeah and that's it so you're giving Authority up to x amount of dollars it you just need a motion and the vendor which vendor are we going to choose that's what to make a motion what who are we using right now the you guys the Committees the Committees use they use several I wore this today to show you what design printing does she did this P printing yes I like I like the look of the shirt yeah I yeah and did it run true to size for you yes it did and it's uh unisex right I just want to be clear because I've had concern for sure I I did her female oh okay yeah yeah for sure I made make sure that it was it was um her size we do the middle not too cheap not too expensive you want take the middle one the middle one being you got two of them $2 difference okay so you got two of them that are $2 somebody yeah and who's the lady who did yours that's the impressive design and printing anybody want my vote no I need a motion there's no motion on I make a motion that we go with the middle one which is $132 and pressing and you're already looking at one and you got a choice and go with what we know what's the name m m that's your go pressing sign printing vendor second a discussion discussion nobody Hi V the vote discussion well am I going to get my committee chair yes name on it I already spoke to her about that then let's go with her she's already on board okay perfect so it's you say chair chairwoman right or chairman How does it go for the we don't normally do that in the chair title thing I have to go back and check because I don't know that we do that well let me know if you approve or not the town does and then you know yeah I'll option so okay I I don't know honestly I don't know don't we have some shirs out there on the Committees where I saw a chairman or I want to say I saw it I honestly don't know I don't want to say yes or no I don't you ask Al GNA tell you know no I don't know all right so I I would rather see chairman you know why because it's already with the company and if I leave and one of you guys takes over you got chairman already written it's got to change the SI it it makes no difference to me I have no problem doing I um so vote guys the motion in All In Motion all in favor yes okay can you guys agree on the price so let he knows what he's working yeah so I think we agreed on that we put we we counted Lewis's on here if when someone please just call I'm gonna my number I'm gonna give you my business card so if someone gets a hold of him just send me his his SI yeah who needs a number fam you got it Sor business me yeah okay all I think that I think we can I think we've worked with them so somebody all right okay that's it all right we're going with and we have the meeting at 8:53 meeting second minutes you yes okay um yes me all right I got um car yes ma'am they be there your coins these are the old ones okay you guys already got yours hold on are you did you guys say motion to a I'm sorry yes you guys vote