##VIDEO ID:nE416DFsodo## e e e e e e e e e e e e e e I'm is 1738 all right roll call chair is here Vice chair is here Chad is here Gary's on his Way's here Pedro's absent here Ed is absent Chris is absent Catherine resigned here is absent Dam all right B rise for the allegiance follow United States of America to the rep for stands one nation under God [Music] what please take your seats hey public comments that's guys oh me yeah um okay so my name is Wendy go I am the njhs uh sponsor for matter L um and basically I'm just looking for an um for the kids to get their community service hours done um they need an x amount of community service hours for the year in order to be inducted and they're kind of over the regular uh community service that they've done so I'm looking to Outsource other ways that they can meet these hours with you guys fantastic we have a lot of opportunity to volunteers do you want to tell them the most like closest thing for the I know we need a bunch of volunteers to help yes we do um I I know I is kind of also in charge of of collecting our volunteers from the different schools we we you guys are Goldman right yeah um but our reindeer run is the 14th a weekend Saturday um we start the run at 8 8 am but we need volunteers I think what time to come 6:30 yet this is 630 yeah 6:30 set up yeah set up and and whatnot so I don't know how many technical volunteers we have signed up for this okay I I i' like to always say there's never never too many but also don't want to have everybody like standing around me and crazy right um I do know that we'd have some opportunities for students to run from free or have a comp a comp ticket mind students so we'll share that with you later as well to participate um yeah I'd love to let I help us on that she was in charge of coordinating volte we're talking about volunteers and the opportunities for these folks to volunteer yes so I believe that they're all coming from Barbara Gman National Honor Society right and she's from M I'm from M Lakes naal Junior so it'll be six grade okay perfect those are the ones that you from perfect um so yeah I just wanted to you know one make sure that you guys were confirmed for the event so thank you all for coming we we'll make sure to give you guys credit for just attending tonight's meeting um we're going to go over some event details I wanted you guys to kind of cuming yourself with what the event is going to look like you want to give them like a brief you keep going okay um so I'll give you guys a brief uh so we have this event um annually it is a 5K we we do expect about 700 Runners um to be very specific what I need from the students at this event is really a lot of setting up um and getting a lot of our sponsors organized so the event officially the race starts at 8:00 a.m. but we I'm asking the student volunteers to be there at 6:30 a.m. because we have a lot of stuff to do um staff is going to try to have a lot of the things already pre-organized so I just more than anything I'm going to have a lot of you in the morning grabbing stuff from the main building I don't know if you guys are all familiar with Veterans Park here in Manny Lakes um the community center we have a room there where we're going to have all of the stuff that we need so we're just going to be grabbing from there and bringing it up to the field did any of you help last year by any chance no okay that's about 100 yards at least okay so Isabella here is going to be the lead um from town staff when it comes to the volunteers so if you guys have any questions at any point don't know what you're supposed to be doing or done with your task or anything feel free to check in with her and she'll let you guys know so they'll be pulling out chairs and tables for right all right so so some yeah I'll have my pickup truck there perfect so we'll load it up and then I'll drive to the grassy area to un if you guys can help us unload chairs unload tables the tent will already be set up so so just for reference we're going to be putting a table and two chairs under each tent um I'm also going to have a list there's certain tents certain sponsors certain businesses that will bring their own tent therefore the tent will not be set up by the time they get there obviously they're going to be bringing out their own so I'm going to have a couple of you also helping them set up and put them on the ground for them make sure that they're all set up and I'm also going to be providing a map for you guys because I want you guys to be aware of the ones that are going to be bringing their own tents and the ones that already have a tent letting them know which tent they should take for the event um we're asking all sponsors to be there 7 7:30 a.m. at I think we're asking them to be set up by 7:15 a.m. yes yes okay um and then some of you I will grab for water stations so I'll kind of hand you off to our race vendor and he'll put you in certain spots which are along the Route so that you guys can help give out Waters to the runners um and I'll have some of you setting up so there's barricades for the race towards the Finish Line I'm going to have some of you um at 7:00 a.m. start uh start hanging up some of the banners that we need to put up and then at theend um at the finish line there's going to be a couple of tables that all the runners will pass by so I'm going to have a couple of you help with giving out medals so everybody who has a bib who's an official Runner gets a finisher medal and then um they'll also get fruit cup so some of you will be helping the Chick-fil-A tent and the other will be helping Ernie zasai tent giving out the whatever Foods they're giving out so that's mostly it maybe some water deliveries and some water yeah wherever we need to run water sponsor Village yeah but the event for the most part is condensed to one area and that's where most of the action will take place so with the exception of the water stations those are that are going to be down the route um I think will the map have those water stations marked down um I will not take you to those water stations Reuben the race Fender will so we'll we'll connect you with them Park yeah and that's really you don't have a route map huh we it's the same as last year I can share with you guys I'll make sure to have those things printed for you guys so you guys can reference it and the water those water stops on it too I don't know if they're on there I don't know if they're on there I just know Ruben said them more because that's part of his contract okay okay I'm gonna bring the boxes tomorrow okay so what I'm going to do right now is pass out a sheet for you guys if you guys can give me your shirt sizes so I can get those ready for you um I did ask I think it was crystal that's with you guys I don't know um I asked um if you guys could please wear comfortable clothes sneakers obviously you're outside it's hot please drink water have a good breakfast um we sunscreen I will provide the shirts that will say event staff on them so you guys just come in your athletic wear is fine sometimes it's mushy if it rained or if it's yeah the grass could be a little mushy so sneakers that are comfortable and you don't mind getting dirty yes um and that day you'll check in and check out with Isabella as well do we need them for any pre-event prep like the bagging and stuff so the second opportunity that we have for you guys if any of you are available would be Monday the 9th um at headquarter Toyota if you need to address let me know I'll give it to you um right I mean it's right here headquarter Toyota the used car building it's actually called the Toyota r car building now they changed the size okay so Toyota Rena car building um Julie will be there I'll be there yeah so you'll be helping her stuff bags we have 700 bags that we need to prepare with putting flyers in putting goodie bag goodie items in there so that's what we need you guys help with if any of you can sign up for that I would appreciate if you can tell me now the shift is from 3 p.m. to 6 p.m however we're flexible if you can be there an hour earlier or an hour after we'll take the he that yes yes and if we should finish it if we don't finish it then we'll have to carry it to the next day one of the issues we had last year the the grass was real long does anyone coordinate jemy I believe that's already been confirmed let me I'll tell thank you are you passing out a signup sheet right now for these folks both events now hear me do we need any assistance for the registration day where they're passing out the uh yes I'm going to have two of them do that so those are tasks that I'm hand like I'm going to grab two of them to help Ruben and Ruben will tell them what to do that day yes we had already confirmed the grass with uh Park so I don't know when but a few days leading up to the event they will take care of it that's all for me I'm going to pass out a sheet um if I can just get your names for today and then if any of you want to help out on Monday um I guess put a check mark next to it and that I know that you also want to help on Monday and we'll count it guys yes I can also maybe get some help in in the sponsor booth and in headquarters Booth we might need some help passing out swag I have a question in regards to the SL um let's say that I have 10 kids I wouldn't that number right now how would I love to to to pack the bags on Monday you can contact me my I'll give you my number yeah okay for yeah because I'm GNA I'm going to run these I told them today okay and I I told them I'm let you know by the end tonight what opportunities do you guys have and then they sign up okay I just he was asking he's like them being Middle School is this too hard for them and I don't no oh no no it's easy we we said it we do this is our third year doing it at the store it's a it's it's a production line it's a table and your walk around say stuff and there's not that much stuff we I mean so far we don't have too much stuff with it's not going to take long thank you we appreciate you we appreciate you guys thank you so much for coming and help thank you thanks yeah it's thank you very much any more public comments yeah you here to make sure this stays calm all right so I close public comments um order business in referrals additions or have for we do I think that it's accepted yeah as long as we received it we're good to re we need the resignation Emil I sent her the text that she say she's resigning how' you send it I sent it by I kind of copied and pasted and send it to visibility is it in your scent box or your out box or your it's your almost scent box I really miss my ADD what do you I didn't give I didn't give that Lieutenant enough credit you should brought me contact we're all trouble go see maybe it's in my draft [Music] right over oh my my stuffing yeah at the dealership yeah yeah I just don't know [Music] 11 can I can I be your Lieutenant one second you can do it oh man let me see again [Music] [Music] [Music] do you know what you're [Music] doing oh yeah then on the Arrow yeah that's it sending the three dots yes maybe internet any oh May connect to their internet and their internet is horrible yeah get off their just be on your just be on regular you're G get at least six of them now okay no problem yeah got about all right okay you got it and you're good now I haven't gotten anything yet I'm wait I'm staring it down I need to make I need to make an addition to the I got it okay one one all right that's all we need one I need to make an addition please to the agenda need to vote on a that business business yes we'll make it A2 here he is Gary fig out not throw me under the bus Judy you flew well he figured that officer Amador was here so they were down at least one police officer so he so we're going to add item a 7 A2 what is that PSN runers Club request what request PSN oh PSN runers request I didn't bring that back out of all right um we have motion to add PSN Runner Club request anybody second it second by CH all in favor of adding that passive we added it okay so what is um well well are we done with the reindeer run update yet no okay this oh you well let's go back actually now we have enough people to vote um anything we want to else we want to add for delete okay we need to review the minutes and adopt the minutes take a look motion by to approve minutes seconded by all those in favor now we can get to Old business reindeer run update um so we are did you were you able to get the Das board [Music] up I'll get it okay um so the last time I looked we were at we're totaling in at 44,000 I think 44,500 in sponsorship dollars I believe is our number it's pretty close and then we have almost 5,000 so we're we're right below $50,000 in Revenue right now trying I'm trying to like 40 49,5 get one more spons but we'll have more Runner so it's going to go over I mean we have like 185 I think registered including all you know comps and everything we have 183 register 183 I was plus 183 we have 5,000 in um I'm saying 5,000 just say no because that has that has the Thousand yes yes yeah so between sponsor that have 46 500 is that what you said oh 46500 Plus or no 45500 sorry I'm already count 45 4500 455 plus 4,000 something because we already got the five on the sponsor side and to subtract the th from the Hau donation side or it's it's right under 50 right that's amazing um yes we are of course we're still at 183 Runners and we have what are we at seven eight 10 days left before the Run 10 days it's like dreams if you guys are any of you are finalizing sponsor we can accept the $500 sponsor because they don't go on any prints yeah actually I'm dealing with one right now that telling them we're already done printing shirts oh bags came in bags came in today and the shirts are getting picked up tomorrow by our arts department so obviously as we spoke we'll be stuffing bags on Monday yay getting all ready for that um we are shy of of all the the swag from the sponsors I poked I poked them today and hopefully we get some more stuff in um but if not they can just come out after 10 so it's not a big deal um what else Santa Claus oh okay so um I guess we'll do the scholarship presentation that's on the yeah let's do let's talk about the sequence of events yes so I'd also like to call out that Mike C's family donated $2,000 $200 to the to to the reindeer run that's nice yeah I they that's fantastic makes um okay so I think the question is do we want to do the national anthem prior to the check presentation or reverse it we're gonna have a band there that does national anthem I would put the national anthem as close to the kick off to the run as possible don't put anything between that and the run that builds and it's like a build and yeah cuz the band is amazing yeah I just talked to him today all right 60 I think what we do is you know he's a veteran he's not gonna be late I'll welcome everybody and so we start we took off the run about what time 8 it's um promoted for 8 A.M but I'll let you guys make that decision yeah we wiggle you want to do you want to start talk when did we do the warm up was it like right right before the national Anem before oh yeah oh yeah while we're talking about it can I pass I need one of you to give me the final run of show so that I can share with councel and like that they know show the final what the Run of show what we're talking about right now oh the sequence of event all right so who's gonna who's it going to be signing doing it right now so I'll send it to you once thank you perfect and I'll share with Council and use that as a reminder do we have do we invite any officials I mean they all have it on their calendar from forever okay or at least but I I'll use that as a reminder okay okay so I'll say the the welcome and the chat presentation thing do we have the national anthem yeah I have a big check okay good so national anthem right before the race war up before the national anthem so that's about I'm doing it from 08 kickoff so we're probably looking at zal 750 for national anthem it's not that long it's not that long well you would do the national were you going to do the national anthem when they're in the running shoot like at the line yep so then they're going to just stand there for nine minutes it's nine minutes long well no the national an is one minute yeah right or two minutes how long is the warm up whatever you want it to do so let's say yeah so let's say Okay so let's make it 955 just uh give her 755 755 yes 755 and then we do the so the warm up 745 we have to do a check presentation and the welcome check presentation that's going to take about 10 minutes so that'll be after the warmup or should the warmup come after that shouldn't you warm up and go warm up and go yeah or the one minute so it should be check warm up national anthem all right so the welcome and check presentation how long is the warm up it could be five minutes it's like five to seven minutes and then including getting them over to the start line we want everyone set and then an national anthem goes yeah and that's the crescendo before okay so warmup starts at 7:45 War the warm up is going to be in this in the starting area yes is that where you went well yes sir we normally you in the grass we did it in the grass with the podium yeah with the podium and then you moved them and then we moved them over okay it was cool because we Uso to go over so 7:45 same thing warm up I'm just drawing down times and I'll say 70740 we do the welcome and the uh chat present well I want the people to be able to see it and they're all going to be in the warmup well yeah so you would do the check presentation before right before the warm up like right where the warmup kind of area is because it's going to be it's going to be where the like the my coaches will utilize the podium that we're having for like the first second and third like as kind of like to be elevated to give the instructions and that's a perfect spot photo opportunity for and we'll have the vehicles too and you'll have the guy with the pay and [Music] mile make sure [Music] he's what we'll do is we'll do the wones and the check presentation but we'll kind of announce that everybody gather up for the warm up that way everybody's at the warm up spot y because I'm not going to show up for the welcome and check the check for them warm be and the coaches and over once everyone's there check presentation once that's done warm up them over to the start line who's I thought it was the May that know the matter people JY question I I know there give her J Judy question I need need to C to Santa Claus you ask me go Santa Claus you got him got him okay I sent he wears a six foot I think 6'1 medium Bill his name is John Baron active in the community his wife's the artist that Design House Town John Baron yeah he's very nice guy anyway he's um he's volunteered to be to Santa Claus and he does we were supposed to furnish him with the Santa Claus suit I contacted is he said the Santa Claus suit is being worn by someone else just prior of the event we won't be CL so in that case we would need to get him a new Santa Claus suit so can we just use that Santa Claus that's going to wear it to to go to our event since he's dirty it exactly she I mean I can find out but I don't think so was a plan for the Santa Claus what were we going to do I mean just because exactly what he said we were going to we were going to check to see if we had one available and then you guys were going to confirm the no no I'm saying what we're going to do with Santa Claus at the rich put them in the Fun Zone oh okay that's cool so I mean as of right now I'll take that as an opportunity so we have the laser tag confirmed that's um the laser tag the petting bur we have the cornhole and the connector that we've used for other events so we'll bring those out as well we have a snow machine confirmed got it so yeah and we have that with the Santa I think it will come together next yeah what do we do about a suit with the Santa so our option would be to buy one but I wanted to run it for you guys because they go between 50 and $100 expensive aren anything I mean I thought we're trying you what we going to do with it after we buy it because it belongs to the towns they'll have it clean and it's to be in a box it's have sizes large on it it's to be for the next year we're g put it in the in the samonian we actually have we actually priced it do we actually have that price it's it's I look I mean I did a quick search on Amazon and said 50 between 50 and 100 and they still do have some sellers that can send it to you by crime does that include everything the beer the Hat the whole deal I mean there's options you guys can look at it let me know which one you want to buy but I saw some that had like the beard and stuff he's going to wear whatever we give him so yeah do we need to pick a vote right now to purchase you know what let's let's vote on an amount you know and then authorize them to use we do up to up to 150 I think yeah still out the extra the belt buckle or the Hat it didn't come with yeah exactly right you the Jingle Bell whatever he means okay all right so I make a motion to authorize the purchase of up to $150 for a Santa suit all right seconded by Larry Borman all those in favor okay so let me let me go over the extar you want to buy the suit yeah I'll place the order so we'll receive it you want to coordinate with John to get it over to John Baron or do you want me to do um if you want to coordinate that honestly I'll just have it ready with the with everything else that morning of in that room um inside Mary well it' be nice to be dressed before we came to the event this way he can change well he can change Mary so that's not open to everybody that's just us setting up but they try on and make sure it fits him and he need to get accessories whatever I even and I'll let you know when it's here if you want to grab or if he wants to grab it whatever you tell me okay just let me know when it's here a belly belly he's in good shape maybe you know he's a running he's a running Santa fake Bell he just got put in last year he's all good that's good good call we buy bring all right let me let me go over the sequence of events make sure every does he need a belly is he does he have a belly or does he need a padded belly they sell the belly I never looked at them that close know he's a p of the community he's retired School does he look like Santa Claus no yeah get the belly get the belly okay somebody's finally must up the courage to are you fat no belly to 61 you said 61 he brought he brought that guy in that brought all the pict to Vietnam the dead bodies and stuff that was his friend okay events Dolly person okay so sequence of events 0740 welcome in chat presentation well they're going to be announcing that's a warmup bring everybody over 7:45 we start the warmup because I think the welcome and check presentation only take about 5 minutes 7 warm up has a 10 minutes to go if they want it 7:55 well that's to warm up and bring them back to the shoot setting them up 7:55 we do the national anthem and or a little later um and then the race begin yeah basically yeah that's about right sounds great what do you think perect all right can I read you guys the dimensions of the Santa Claus to make sure we're getting what you guys want so much fashion I'm sorry what he's he's 6'1 he's 6'1 he weighs about I I would say around 230 235 that's not medium to heavy build so I don't know large they got a picture of in a post are you dating him lik flowers and walks in the par music he loves Christmas music does anybody hold his chest in inches and waist inches oh my God extra large extra large yeah because like six ones maybe a double X would be better 2 XL 2XL it could be baggy better baggy than tight yeah want to stuff them up make it a trip extra large 2x is good it's not that much bigger it's it's it's it's not that much bigger it's an inch here and X the 2 XL is not that much bigger than the XL well if we're getting a belly then definitely 2XL all right 2XL 2XL it's not that big yes it's not that big I mean according to that size chart it's not it's an inch bigger it's nothing two Exel all right I'll be here December 12 what 13 is sorry I'm a little stressed out with that kind of stuff have Prime the town doesn't have Prime oh yes I can get it tomorrow yes get my it's you're not ordering this from temu we're not going to get temu oh my God I'm watching my T set coming on airplane oh it's going to get a plane two days now does that come with a beer does he need a beer to go with that let me go don't forget to put rosy red cheeks on him he needs to bring Rouge blush and glass or just slapping on the face real hard glasses blush is it going to be cold that day and the EV speaking of the event is Rainer shines so yes hopefully it's sh all right so let's move on to the PSN Runners Club request okay the PSN Runners Club got a hold of aisle and she forwarded to me for us to handle as a committee um PSN Runners Club uh Elementary School ATN Elementary School my school's running team plans Elementary School to run L although the race is the race fee is Curr 35 I'd like to know if I you if you could give us a reduced team rate for our entire team their school demographics are composed of many work and- class families please write back this seems to be possible if we could bring the registration fee down from to 15 or 20 for each of our local running how many students have we registered already for free no how many are hit hit okay and now hit discounts on the left and scho to REM student no 34 used 34 only 34 yeah we got tell to use Miami Lake students okay so Bill makes a motion yeah okay I make a motion to allow them use Min League students discount code and give it to them for free give it to for free for El absolutely yeah I don't know if it it's it's at elementary school I don't know it says PSN Runners Club so I think they meet there so there is so there's obviously the Miami Lakes run club right that's the big one that's like 120 people are they coming they're coming and actually they use the same app as that to announce their run events every week so it's in their current APP and everything and the the founder of it is one of my coaches I believe the PSN run Club does meet every every like Saturday and Wednesday at there at the Veterans Park so even if it is or it's not it's a small group it's like eight people like that it's not like aund one people that the mining Lakes run so we can't give them the student B because they're not these are not kids they just meet at that school that's where they meet oh they're not kids they're not kids that they meet there are they saying they it's a run Club it's a runnner club oh it says my school's running teams yeah what yeah CU I remember I got the email as well and it sounded like a school running team my school running team does sound like they're student yeah for sure all right well then if there the demographic yeah if there's students to get free and if there's adults who let and then it it'll even out if they have a kid and an adult because she's asking for 15 to $20 so okay so I made a motion to allow the PSN Runner club that have student runners or students use the M leag students discount code anyone second it second second five Mr cardinus all those in favor all right know which is my what's the code student Miami L student it one I think it's prudent now should be PR Mi Lake students all caps no doubt that's close that out get out that thing it's student it is student so it's miam Lake student that's the whole thing yeah no yeah no all caps no spaces student Miami Lakes student OHS no space [Music] she's texting them right now okay we're doing things as it she knows how to work her C like some people [Music] anything else about the reindeer pretty we have any more meetings before the run is this final the final yeah because now we're in execute mode Monday we're backs Monday we're steing back my my place if I could have at least two of you that day that's we should be good enough with the students there so as far as any do outs from today's meeting IO I the sequence of events I'll just send it to you in an email um tonight um we already have volunteers for the bag stuffing on the ninth corre yes some of them did sign up it's not it's not all of them but you do have some and we have volunteers for the day of the event but I will say I think it is a lot of bags so any of you on Monday I know you're definitely be be what time what time will be there like I'll see if I can get in yeah and I'll anybody send there's opportunity as well on Friday if they want to go to give out the b the thing is that that's raw cuz he trains you guys in the morning know to do that it's so it's oh it's so easy okay then whenever I gave her your oh good thank you those Ks are little might be little yes how many busy it's weird it just what package Friday the 13 Wonder between what time and what [Music] time you guys can take ships as well you don't have doing it or we need committee members there all right but again you guys can take shifts you don't have to be there the whole time whenever you can let's discuss that right now and I will remind you there's another meeting at 63 so yeah you need anything from we get we get this done quick question mon you guys close off that corner for the start off at what time are they going to start um bringing everything to the street so we can close off the street that part because we already have the other part that we already know the r when do we start closing that off which I know is earlier right it's over yeah yeah that corner there when they start the barric they start setting up on the sides they don't actually drop them until we meet them too I noticed last year that at one point everybody came out to to set up the the arc and all that like the street needed to be closed up so when we closing that part okay yes Ruben from racetime he was there I got there at six and he was there before me they probably get there like 5 5:30 start blowing up that thing and doing all that stuff yeah I get you cuz it's in the middle of the street and it's dark yeah yeah yeah we need yeah our guys that's two two guys early on on both sides of the stre later yeah confirm with Ruben what time what time so I'll let you know time all right so for Friday the 13th we got 10:00 a.m. till 700 p.m. um we need volunteer um I on Monday for a little bit and a little bit on Friday too early yeah so can I I mean I'm going to do Monday 3 to 6 and then I'll I'll be there from Friday on 13 from 10:00 a.m. probably till about noon yeah soon so we need staggering so anybody can be there from on to two no not okay 12 to 12 to two you got to pick up I can pull out get you Le for your okay or two so got anybody from two to four this Friday yeah Friday 13th oh good yeah trying to sort that out um I can come back I can come back myen Toyota right now all right so two to four right now we have no volunteers 12 two you guys find time to go please do it you can may put it out in the text yeah but Reuben will be there right passing he doesn't stay the whole time Reuben the r no for the for the package pick up I have him from 10 a.m. to 7 p.m. he said oh okay yeah yeah I told him so we're just assisting really yes yes when it gets crowded people get aggravated yes so maybe um I can probably be there come back about five six I'll come back at six I'll I have doctors yeah I think I'll be there from 5 to people to from Toyota that okay so we got coverage okay that's good all right anything else on reindeer room all right well um the other items I make a motion to defer until next year which I did last time actually I just uh just mentioning that I we made a motion to defer until last next year yeah I think we did that last meeting okay one more one more in favor okay so we're deferring until next year into January all right any other issues any other concern wanted to confirm something with you guys we've had Rebecca Rebecca she's I think she's the mom of one of the girl the bo they're very involved I know that they've worked they've collaborated but he's at theion I so I guess her son is one her son is one of the recipients of his father ship so I just want to make sure who do those winners know that they're receiving that that it's just a presentation they already got that's like Mike C people yeah I mean they already got the money okay you know I want to do the money at the same time we did the presentation but that got you know so we're we're going to do it we're just going to do a presentation but I think um perrero is going to be there right yeah she's the one that was yeah he's going to be there going to be there you know I just need one person to be in his anybody along six other families your next meeting for the second January January yes I will not be recovered exactly so January January second yeah January like to you guys want to post some of these yeah you yeah let's let's defer that January 9 yes that's shot for the nth yeah second okay I know the Monique will not be they're not going to be functional okay thank motion to adj all right all those favor oh my God you