that's on me I know when when your council member comes and ask me how you're doing tell if you cannot keep a meeting for an hour and a half under an hour and a half I'm gone all right good evening everyone my name is Bri RZ chair for the T teams activities task force today is April 17th 2024 it is our regularly scheduled meeting I'm going to call this meeting to order at 7:07 PM we got have a roll call please [Music] move on to item three public comments is there anyone here from the public that would like to say anything please just state your name for us and hello um good evening my name is Sabrina Alonzo and I am a freshman from Miami Lakes Educational Center I live in Miami Lakes and I recently learned about the youth task force and I would actually like to contribute into improving the activities here in the city and therefore I would like to be considered to join the task force thank youc thank you welcome any more public comments seeing none public comments is now closed we'll go to item four the adoption of minutes take a few minutes to read over the Bible that's in front of you or not Bible sorry dictionary that's in front of you okay okay I remember that they're very th this is great I know she had it is great I'll moving I'll I'll motion to fix or edit Ariana's name towards the ending of the minutes oh you need to remove no because someone announced someone was like oh got it so then I'll move to to adop the minutes as corrected we have a motion in a second any discussion seeing none all those in favor signify by saying I I I any oppose seeing none motion passes all right we'll move on to item five order of businesss deferrals additions delions is there anything that anyone wants to add to the agenda theer of the next meeting or delete from the agenda pretty good good y perfect move on to Old business im6 the how I Rel to youy perfect thank you Brian so we do have an application um considering it was one applicant we just we didn't have to print it but I'll I'll tell you guys um a little bit about her um both Ernie and I were copied in the in the email um it's a student named Ashley Vu um Barbara Goldman Senior High School the besto she's a senior um 5.3 wayed GPA 987 community service hours she's involved in a variety of clubs um she has she attached her resume she wrote an essay which is amazing so I'll make sure that this gets forwarded the committee of today um or tomorrow but either way uh considering it's only one applicant um I'll move to to make Ashley Buu the winner of the 20 24 um youth Advocate second she's a silver Knight she's a silver night nominee she's an NHS Key Club she's done a million thing she's fantabulous she's amazing amazing a motion and a second any discussion no no discussion no questions no I do yeah so this this pres this award is going to be handed I was gonna do that after the motion but yeah we we just want to what we can talk about it now so I was thinking and I wanted to ask the committee today um uh just considering the special nature we you know we discussed this when we decided to award for this year of this year's award um I'm going to ask if the committee is okay with it um that Ernie reach out to the the leaon for the education Advisory Board to see if this award can be presented at their award ceremony which is coming up so I spoke to I think I I don't know who I spoke to but someone had brought it up to do it with them it was probably okay I think it was Mario we're with this so this is on May the event is on it's we could also if we want to present with them I think we could present it in the council meeting too so that's fine I just feel like the we can do that as well at this event specifically is really nice because they can bring out their parents and it's a dater and May May 23rd at Theo Center so the EAB does our award ceremony that night um I'm sure they wouldn't mind and and I are both on the ab so we can bring that up at our next meeting to invite her and her parents and that way our committee can be in attendance as well and present the we can present that [Music] award may be what awards of Excellence that's thing presented there present at the table so can you maybe I'm going to show up give the award and I'm leav can you um Ernie even are on the board and we'll bring it up can you send the foral email to like the ytf is asking that and that way it's easier on us at our next EAB meeting which is next week Monday or something sure um and then the only thing EAB has to do I believe this has a line item or if it didn't we have the funds for it if we can just order a plaque for her yeah if it could have the um the committee logo the committee logo and then and then just her name and the year and then right it's the but do we want a plaque or we want a trop or like a nice little glass trop no money in this we don't have the budget for it it's just an award we can budget it I mean if we don't we don't have the we don't have the budget for scholarship a little something if we can find the sponsorship and this is what we discussed at the last meeting if this committee wants to find the sponsor Miss you want to be in charge of that this yeah this is something that that discussed we should have a sponsor for this for do you need spor podiatrist and miam leak I'm gonna see him next week seebe even if it's if he sponsors then we can put him on the troph and we can put it towards the studio corre yeah please I'm going and that way that money doesn't even have to come into the committee I feel like we could just he could just cut a check directly to her like he may not even have to he can sponsor the scholarship and then the it have to go through us through the then it becomes too complicated okay so it could just be this Award presented by whatever theem business if he's he he's a p Dr your mind so and we can invite him to this event I'm G tell you very very needy I'll tell you the story after the meeting I don't want to put that in the minutes but very yeah it would be great I mean the thing is I don't I don't think we're allowed to budget Town Town money to give away to scholarships it has to be even our scholarship is through the we only gave out the little Awards which is what we can pay for um so thank you that would be great and one of do a PL or like a little glass trophy I'm fine with whatever the committee wants you know um I think that looks nicer than a PL but we need to put our logo with the colors in everything I know they can put colors into those remember the cost we got to put our logo on it sorry would she also be recognized at a town uh council meeting as well we can do that we should meeting the June is the second Tuesday of June I there's one in meeting right but I don't know we're going to have them this will be a good thing because it also opens the door to a lot of people who are present at the meeting know oh so YF has award as well yes you can do it at when can you let us know about Gentleman by Tuesday of next week okay should should be fine main meeting and then we'll put it in for May 14th if people want to think note of that as well and that way if anybody El give her money at the at the so you know so we have a motion in a second by the way all right can we vote on that y any more discussion all those in favor signify by saying I I any oppose s that motion passes so yeah so let's do at the May 14 council meeting and then also at May 23rd at the awards of Excellence so maybe the meeting we can present a proclamation or certificate whatever it is from the mayor and then at the awards ceremony we can present our our plaque and the money or and then the doc the gentleman could come out if he decides to sponsor we'll invite him to the dinner or we could do a big check at the council meeting I guess yes we should get a YF check a big YF Che um so so yeah um let us know about that par that would be really helpful we wanted to but you know you know how it is with some sponsors and stuff good job team if we do it next year we have to get a sponsorship next year and every year we do anything else regarding the advocacy award yes yes um should we consider um e at a particular amount the sponsorship or the P the the SP the the the sponsorship example n $500 next year are we going to keep it at 500 let's see let's see what he can get ask for a th000 first yeah I'll see usually those type of little things are like a th 500 he can if he can yeah whatever and then after that we would base it off of that later on and maybe next year we could have multiple sponsors thing we can do more than maybe more than one maybe one we know the money befor yeah um so if because I know those things can make take a long time and maybe it help if you speak to I because he's about to place the orders for the eav ones next week who uh I for the eav trophies so maybe it comes out cheaper if she just buys Ian should problem perfect perfect make sure you have a lot of applicants that live in Miami Lakes that are luners now that are going to be seniors next year I'm just giving your heads up so we'll move on to item seven sponsorships I'm gonna put this on every single agenda um especially now since we have Bike Rodeo coming up and Halloween in October we need sponsorships that's especially for Halloween Halloween is now our biggest event and one of the biggest the second largest event in the town and we need to have as many as much money as we possibly can for this event we all know how it is we we have to plan this event without having a budget for this event so just keep that in mind we have to plan it without a budget because our budget doesn't get accepted literally to before cor maybe we can set a date in June not now but maybe like at the next meeting set a date in June when we can all maybe do like we did last time because we're then school's over before you all leave for vacation we can go and start hunting down like ask we can go to different shopping center we can try different you know um more doctor's offices and stuff like that I'm willing to do that as soon as school's out like I need and not even it's sponsorship for all our events for springling next year for bike Rod we put in can we put it in the in the agenda well you said you're gonna put it be for for the bike rodo folks what we have in terms of of budget is spot on yeah it is perfect but if we get bike sponsorships well of course no no no of course you always welcome that but yeah yeah I uh I couldn't agree more with with uh what Brian I think but right now we need to focus on Halloween for sponsors okay any questions on sponsorships no all right Spring Fling unfortunately I wasn't there so if anyone wants to take the floor and start recapping springling go for it I have a few comments for myself that I've got in comments from but I'll let you guys go first anybody chair was amazing I mean saw I I honestly think it's one of the best events we've done so far it went really smooth I mean the only hiccup I can think of which I noticed after the fact on the Facebook residents page some residen complain about the start time that some confusion I mean the mayor was there to May wanted that 10 I don't remember specifically like I went back on the flyer to make sure I didn't notice on the flyer instead of time it turns out it didn't but in the event right in the description in set of time which I don't well technically our our we decided at 10 our committee no our committee voted for it to be at 10:30 10:30 and and the EG hunt started at 10 it was we started half an hour if I'm not mistaken didn't a someone say let's do it now yeah yeah but but beside the point I mean look um overall great not many parents I can complain we didn't have the back of eggs which helped a lot was we gave out all of them you know we called everybody who hasn't gotten eggs come to the to the podium to the The Pavilion to get and we gave them all out and I think you know we were able to make amends that way the only other hiccup that we know is the the pony company they always have a flat tire they showed up super late um you know we'll look at different vendors for next year no no they show up on TI they didn't get no no no there was somebody that was the the the pettings were the pony late Pon they they told me they were going to be half an hour late and I don't know what I was doing over in the back by the warehouse no I'm sorry a phone call comes in I'm coming out of the facility and it's the lady and that was about a 10 15 minute after the fact call that she said she had a flat she wasn't kidding because I saw it with my own eyes there was a flat in the trailer but she decided to just go anyway with it and she made it so I I didn't I don't remember that at all we I remember getting an hour late and us having and we have this they weren there at they were not there they weren't there at night they got there late and then I remember because we they said up since they got there after the fact they just set up wherever they we didn't want set up we did not want them and last year I know this okay and last year they also had a flat tire I believe that they had a flat tire I I'm not saying I'm not saying they're lying I'm just saying look if you get a fat two years in a row like come on and your AG and years in a row okay that's good to know I I can go ahead and call chick who is in charge of allar events and I could you know make make see what what you could do to use a different those were the only two I I would say the only two hiccups hiccups overall I think Devon was great you know the the guy with the food trucks great atmosphere was peaceful number of volunteers um the sponsors were happy I kept on checking up on them I'm sure you did well I think anybody else aru yeah it worked like perfectly it was our best one but everybody I heard comments from people that it was a lot smoother than last year all things the only thing I did hear uh quite a bit was that they didn't like they wanted to know why they needed to pay for the pony rides for the for theing all that and that on the flyer it seemed misleading which I kind of can understand the way it was worded so maybe we can check the event right F before it's posted they thought it was free a lot of people were under that impression and then they're like oh but I wasn't well here's the problem they put free event correct it said free event then you should be putting free egg hunt free egg hun is what it should say free egg hunt $5 Pony right5 I did the check the really well before we post really well before that's the main thing regard I know I wasn't there but regarding when it comes to start times I don't care if they're telling us to start ahead of time if we posted there's a time to start we are starting at that time it's not fair to everyone it's not fair to the people coming out to the event because people got there at 10:15 because the ion start supposedly supposed to start at 10: what I would say is that we did have we didn't leave aside a lot of um and then a lot of people aren't there to get egg from a buck through the chair through the chair just to clarify I don't think anybody there was no decision made in the moment of let's start this earlier it was more of a in the moment honestly I did not remember we had ever said 10:30 and when I went to look at the fire it didn't say a time who would have known that that so we just be more aware careful with the starts just make it at 10 make it at 10 but posted at 10 that 10 was perfect at the end it was perfect the timing was great you had not a lot of people waiting and you had people but yeah if if they thought it was 10:30 then problem but again to reiterate on on what he was saying we were 10:30 when did we talk about 10:30 we nobody nobody remembers talk about about the minut I remember I put 10 I was like wait why like at the end at the end of the day and I wanted to add to what Hae was saying the most important factor there was a child or children that came in later thinking that the was at a specific time they thought they were they weren't going to get anything they did at the end of the day that that lowered the anger of a parent from here to here which is good you know so we we did and uh and a lot of those people took pictures with the Bunny with the with the Easter Bunny afterwards that was very was amazing he extra time extra time and that made the parents that Miss they got to take pict with him have any fights you know I attribute all this to your absence probably left like 30 minutes into no to Brian of eggs I know youed 40,000 that's what we got and and it was good it was good it was good everybody that was that was good yeah now we don't want to fix let's see and and a big shout out to to Oscar he called me yeah awesome man TR well not only that the fact that he provided free DJ the fact that he provided free a free kids zone this is at no cost what I'm saying yeah that was excellent perfect yeah hey I also talked to some people that um a few people that were saying that they noticed they did notice price difference in what the town was charging right what the committee had for the and they were very happy with and they weren't happy with the other stuff to that I had a few of those conversations but I said well we have one that's the event that's the town to the committee you're going to have that type of price and then you're going to have something else extra in case you want to also jump into that but you don't have to you don't have to pay for anything correct what's free is no no I'll do I spoke to So to that I say because we had talked about maybe next year having Oscar take care of everything so that you don't have to wor about the money and EV and all that but I would say we need to verify that if that's going to happen we need to maintain the prices low that's true that's true because up then we're gonna have a promt right of course to feel like a town for the Town Event feel like maybe a prophit agreed agreed a quick side note the volunteers were great and she one of the volunteers actually I remember seeing her helping greeting so um they were fantastic to all those they were great just a quick thing super quick do you I know you've done anything for Halloween do you meet with them prior to that day not for all depends we've done it for sprinkling before when we're doing eggs and we have to package eggs do you think it's worth doing it just cuz that morning since we're all kind of rushed and we're all like trying to get things done and then show D additional things do you think it's worth that's a bad idea but I'm a firm believer of of you know giving everybody a heads up as what they're going to do something to consider sure sure I mean like like said we've done it we've always done it this is the first we didn't because the eggs were already done we didn't need them ahead of time maybe like a quick meeting before or something just something to consider so get and I lost very impressed with I've been that students so good I'm them good all right so it's a fun committee to be a how many council members have U the vice mayor was there and so was the May [Music] yeah anyone else were the only on only on yeah perfect so yeah we will look into it for next year if we have more sponsors obviously we can make the event bigger but that's money anything else on springling before we move on well next is Halloween I know it's early but we need to start planning this as it's largest event that we had it used to be smaller than spring Queen but it's now bigger than spring que so we need to start talking about this because we're going into with no budget and we need to figure it out I should have probably for Budget beforehand but we could start planning stuff out and pricing stuff after um do we want to keep the same kind of theme that we had last year when it comes to Halloween I think we were successful last year the everything that we did in the yeah yeah let's continue with the same I think the only thing is we did run out of candy very quickly like like we run out of candy in 30 minutes quickly we need a lot we need like triple the amount of candy we order we need like five pets I know it sounds like a lot but when you have that many people there it's not a lot you have to also take into consideration I I don't think it's so much the amount of people that are there I think it's the child does it his or her run it comes back U-turn and if I am if I am being honest we didn't have we have like half a pallet of candy we had a pal and a half I think we need I mean last year the candy ran out like an hour in an hour and 15 but we're also double the amount of people yeah so so I think we need to look into purchasing more candy you said four pets what did you four to five yeah an extra pette at least I think listen so you have you have take into consideration a child goes trick or tree and we can't control when they come in and come out unless we start charging for everything that's the problem so we need I think SP to I think we need to start looking for sponsors we need to purchase more candy um more pumpkins obviously things like that maybe have pumpkin sponsors someone sponsor pumpk and I think that's something that we can look into is having a sponsor for every section in the event we talk when the meeting like sponsor for every single like the hunted house Tri treating area the pumpkin have uh inside the the uh inside the scar Zone the haunted house you could even have uh you know one section hey this is going to be the this is going to be the uh the uh you know just an example the bip pediatric scare Zone you know and that's or for example Miami L A has done it in the past where they sponsored and they put a car in front of it sure we can put SP in the car whatever but we do definitely need we definitely need more more candy I think that's we also had lighting Hal poter we the lighting so we want more light drive lights the problem was that the lights we had I think would have probably been okay Town Town rad yeah yeah so we like maybe verify remember keep in mind that that you know I did speak possibly a thing for the scare Zone one of the lifts to look over the scar we talked about that last year oh we wanted a video camera not that's going to be too expensive for a LIF to keep Ane I don't think that's necessary what's the point I don't I don't have people in there that aren't scaring watching I mean an issue but something to think about because we never know um I'm remember our concern my concern I was one of the ones that definitely brought the concern they haven't forbid somebody come in there and want to do something bad we don't know what's going on in the hunted house you know what I mean there's no I the two sides for the immediate having something on top would be beneficial for the immediate there's something going on for something later on the cameras because if somebody claims that something happened inside you have a camera that go back and look at everything one person to complain I think what we could do is this event is tight on money too is do how we've done other events and maybe charge for a pumpkin I think we did that we've done that it was very successful with charge $5 a pumpkin really what what to get in for the little plaster things we charged 10 for the little remember those little plastic eggs we charge $5 for those little [Music] eggs it was like 2019 but I think if we charge for pumpkins they won't go as fast we could have more control over the pumpkin area you can buy stickers so they decorate their pumpkins why don't we just uh try and get some if we don't then we could look into that wouldn't that be more work if we like like JS and make sure and then registration table registration is only at the pumpkins at dark usually the people that take on the pumpkins are the ones that come early like it's not really well they take like five and R the big thing they get the luxury maybe we do it for free but you need to have a ticket for it first come first serve you get your ticket you're good well yeah that's how we've done it in the past instead of just walking in grabbing pumpkins and going you have to have a ticket and guys remember and and I I love the fact that everybody here is all for wanting to make sure that everybody gets something out of the event that's it's impossible it is impossible and unfortunately the pumpkins run out the candies run out the Easter eggs run out that's just the way it is that's just the way it is you know it's unfortunate I get it we want to be better but let's let's be truthful here with one another you know we can't it's just it's very very difficult for something like that to happen so can we start looking into reserving light [Music] effects we didn't have it last year but we are we going to have the screen with the Halloween Clips because we had it years ago but not last year it was was yeah it was cool cuz light FX brought that because like say for example last year 10,000 times light effects brought a screen with a projector oh I remember another man I I had Gabby and Angie do a YouTube uh and it was great man so started to rain and and then they had to put down the the screen the screen I saw there's a few things that we I went to um last year for Halloween I went to an event in Naples and they just so happen to have a Halloween event and I went by there because my little cousins wanted to go they did a thing where they got cones traffic cones painted them like witches that was awesome and put a witch hat on top of it and it was like a uh like a ring toss on them then buckets like that was cool like the orange buckets from Home Depot decorated and like ghost Zombies all these things and it was like you stack them you throw bean bags at it Little Things Fall Festival kind of a thing yeah they did that in the field in the middle like right in front of the stage like different little games and stuff like that so it's other and that's something that we don't have to run it's the people doing it they were doing it themselves yeah yeah something to do once the kids get the candy and what else do they do you know they hang out they hang out and that's something they could do we need to talk to Oscar already for gon I gotta see if osar has a projector on screen he told me about the drones and he been part up with the Dr company and so the problem with drones is we are in a flight zone yeah I I mentioned it to that it might be a problem because of that they they wouldn't let us because you already have to get permission from the tower they tell you you have like two minutes before another plane comes and you have to go back up like for example when we did the helicopter they had to divert air Tropic that's for us to bring in a helicopter so it is do drones we could try it why not you said Oscar has some of those drones Dr show we talked about it for to the July before like before the actual event you know happen and unless they do it over there they'd have to do it where they shoot out the firework from because that's not in the flight zone that's right out that thing required they require an area to come out of and all that so I think the park itself wouldn't be the place will be somewhere close by yeah probably be on of the lake yeah yeah that would be cool like a drone show we'll have to look into it play more but I just want to get like the premise of what we want to do um I don't know if Goldman wants to do the candy donations again H jump in do it too how how about you know how we we normally get uh 12 to 15 intense and then we have the the the um the volunteers you know Glam it up what if we were to uh do some kind of sponsorship where you can end up having your your logo for the company you know present um but you have to you have to sponsor a tent and you have to bring your own cand so actually speaking about that and that just brought up the idea that we I talked about last year with which is the trunker trunker just you that would in the parking lot right we right front of Mary kids everyone it's a trunker tree TR tree you I think we talked about be part of the trun or treat 10 bucks a car get the park there you decorate your car get out candy yeah and it's more like parent love it's their own I think that'd be cool or we could even do it in the parking no that's or we could no we can't park them in the park if they want to leave well we have to make rules you can't leave until that event's over rob a couple of years back I don't know if you if you were working with the town or not um they did something where they they allowed uh Jeeps Vehicles Jeeps to go into Veterans Park the green area uh it was something for um a student in Barbara Gman that that had uh that had uh committed suicide are you aware of that oh oh sorry repeat that again I it was a it was a student that had committed suicide several years back I was still working with the city of haia and I myself put up a tent from City of haia you know to to to to be part of that guy I thought that was you know fantastic and you know such a a tragic event and they did they ended up having um some some people that had Jeeps like like really you know Decked Out Jeeps with you know the big tires they they put them in the middle of the um the dream space area I was wondering that was something that is that will be allowed as to what Brian is asking for the for the doing the Trunk or Treat in the middle of the Park yeah I think as long as it's sanctioned by by somebody because every event that we have there's always cars com to the park and trucks as long as they don't get stuck you know as long as something that I got um we could so the drunker tree we could either do it in the park I think I might get a little crowded with all the cars yeah or we could keep it in the parking lot do in the parking lot and then maybe have it in um think it's in the parking lot from the event it's like really far away the park or we could do it where start lining them up by where the bathrooms are things like that and that could they do instead of a trunk or could they do a a tent or tree kind of a thing like that's so if you want so if you want to do that you can and but we could we could sell it as a as a as a sponsorship tier so 00 this is just an example I'm not saying that it is let's say it's $200 and the $200 gets you you know you spend that uh we get you a tent and you supply your candy but I think that's for with with that money but I think that's for businesses we're talking about residents getting inv yeah yeah yeah think trunker treat's GNA be I like that that's just but that's something we could start out you know how like people do like like till Gat we can start out earlier than the events start time we tell people to come out at 3:30 de set up your with the family they they put music speak thing is they can't leave until after the event ends I'm little the the trunk or treat that is being invisioned would charge money you you have to pay money to for your spot yeah for your family let say your family wants to have a 10 and give out handy to the kids right let's say 10s pay 10 20 30 bucks you register and then you can have the Fernandez tent and have your like you know the Halloween event is free for families who want to have a extra and they want to give a fun thing with the family like oh let's let's set up our town we're going to decorate a few p and you think do you think that'll have oh yeah I think so at the elementary schools they do that a lot the schools do it and the show up and they you know that area by the trees by where the Pavilion are back there the part there and that's a little bit even if we do it in the parking lot how many parking spots are in that parking lot at Le 50 you get 50 cars in there and that's it you don't need to do fill them all up like 20 cars you can just start 20 cars you can do you can do 10 and 10 on one side of the of the lot and you can do another 10 and 10 that's you're looking at 40 Vehicles that's you s you know like for example at these trunker treats they bring the fire truck the fire department gives out candy the police department will have their car out with their lights on giving out candy from their trunk things like that when I went Naples had their Naples fire department brought out their Hazmat truck giant has and their um their brush trucks which you never see and they brought them out to this event be the best it's parking lot is the best place I think you go in the grass we can put another light out there too so absolutely it extends the event out into the parking the whole park are we gonna have all the pions um we need request a stage yeah right I think we're good for Halloween big big UPS right here this guy gra was able to get the uh the stage Mar thank you for that man shut up need know how many volunteers 600 I'm okay with it hey I remember that year Ariana were you there that year that we had this place school we had 500 kids show up for volunteer just bring all of each and we had our we had so many kids we had our first meeting in town hall they were outside that's it yeah if you bring all get the one thing I spoke of and I I highly highly think that we should look at consider it not do it consider it uh I think we should do teams you have a set of 50 that come in and do the setup you have another another 50 coming later on for the breakdown of the event I think that that's a good idea to have the kids there six hours you have to remember they're coming here for 100 hours that's fine I'm just saying you can do it for less if you do two different shifts some kids you know you could do less you don't have to get 10000 hours they could just come and get the that want you can stay the whole day oh you want to hours give hey you want to stay half a day you get 40 hours provide more options for volunteers we get more volunteers yes that'll be good yeah we'll get we'll get 300 and at 300 for the breakdown want and we got finish in 5 I think we're good stay for the whole event this time she will she will called me out earlier that's the biggest move on anything else regarding Halloween oh most our decoration are dwindling lower and lower every year because they get older and break and nasty and our decorations and our costumes they're B oh they're gross n they're gross they're very Halloweeny the day maybe we could do have the volunteers bring in costumes or they don't get hours for extra hours no you don't get hours if you don't bring in a costume go buy a costum costum we have drive we have new ones did a USPA drive we should we have we have new ones we have how many do we have we do like we maybe we can put something out that we're taking in donations I don't know and decorations the decorations what goes the Fest those break easy unfortunately we yeah you're right we don't have last year we had tents that had nothing in we didn't have decorations we're running out of decoration are you sure they have put like a box and then people can drop off Halloween costumes maybe here at Town Hall I don't know would do it they try to get rid I know like when you have a little kid they all grow the costumes and you don't want you know what to do with yeah so maybe like a month or so before you could you could have boxes around the town you know after you're welcome want to put this stuff away they exactly and keep it keep those boxes there like a month after you're welcome Brian you're welcome thank you for all of you Bike Rodeo I think is the next I think we're good with Halloween next is Bike Rodeo we need to figure out what we want to are we going to do the same thing as last year I think we were very can we please bring back the dogs at dogs that that are Comfort dogs are comts can we please bring the adoption bus it was too late I'll take pu remember we had the dogs to do what was like 12 the ride as at all right so the event starts at 9: and it ends at 1 and he says don't do it don't do the right from 8:00 a.m. to 9:00 a.m. do the right inside yeah yeah within the actual yeah yeah okay yeah how do you guys feel about that um and can we can we go back to our roots of how we used to do our bike rid maybe work with cultural Affairs and instead of doing that little circle 50 times do an actual bike ride how we used to do it when we us or sorry neighborhood Improvement we used to when we did our bike rides our bike rides weren't just there our bike rides went through the town through those routs that would probably earlier you're looking at an 8:30 to 9:30 yeah yeah earlier because it takes uh consider 45 minutes is it's like a normal ride it's about 45 minutes what it take that's not the issue the issue is police PRC can we get that if we do itead of we can but is there something we to make the bike more exciting try to think out of outside of the box like look we advertised bike RS in the past remember nobody showed up if we weren't for the volunteers that year what can we do L see we're the youth Activities Committee what can we do to make the bike ride something next level what if it's like a bike ride scavenger hunt what if it's like a bike ride something yes you know what I I don't know what yet but I'm just thinking you know a bike R doesn't sound enticing you're going to ride bike you what is the what is the you get what I mean a scavenger hunt or some type of challenge or some type of activity with the bik do they get awards for the bike ride or no there's no ride a what make it a race what if it's like a Miami Lake scavenger hump bike ride and with police officers we have a predetermined rout with different stops and they stop at different places and have to do a little puzzle and then pu safety with safety and then whoever completes the puzzle gets a helmet or gets a trophy the prize I don't know like different spots in maybe have like a little cone I feel like when you're talking to a family oh come to the bike drive people want remember that's a lot that we have to think about because you have to plan what's going to happen and who's going to man e stop who's going to do all that may this could be the thing that revives the bike road yeah but and if we get more kid volte Improvement I've been trying to work with them for years and they don't me know everything we've done it now remember for them it's just a ride like that like a 45 minute ride with you know I like I like it Mar I like the scavenger H because I'm being honest going in that circle is boring and if we get if we get volunteers they can plan those sections they can plan those sections so we don't have to do that the I was saying you could have like a little cone area cone course randomly somewhere in the town wherever that bike right is going and they can go through their cones or whatever something can you give out things like you know how you go to a martinin game or something they have like a gift for the day is there like a safety like something related to safy that could be given out a sponsor can sponsor we do helmet most people have Public Safety come they give out stuff too something and the scavenger could be like with a QR code do something simple and that way everybody gets involved food trucks have the food trucks been like maybe this one we should bring the food trucks again back to this one yeah remember the event doesn't doesn't bring out that many people see but we had a lot last year you know no not enough more than most years yeah but we didn't have that many but food trucks does bring out people I was just thinking bike ride with I think what we should do is move move the bike rode back to where it originally was in Main Street and you have that would be great Market there we get the [Music] again go over there if we could have that area again that was perfect it was right in the middle you know a bunch of people are going to come to the farmers market are going to jump over yeah if anybody has P I'm getting the BRS the GRS to give you the you the next move it to main stre soal that's original location and then and then the farmer market CU then we're not cramped little parking lot give it another shot give it another shot honestly this parking lot's bigger than the parking lot we use now rather s it's trying trying I was year I was in the kid stuff Rod there yeah that was before the farmers market happened we even had it here one year and it was packed yeah in the parking lot here it's bigger than Mary Collins parking lot that's the thing it's space and now with all the buildings here I do energy mes energy Mendes is out of a way yeah know at the park that place it was hot but yeah I look into Main Street again see if we can do it there because that's our original spot that we did it at and it was insane when we used to do it there but my question to you is why why do you want to do it there to do what one it's more centralized in the town okay a lot more centralized than the town easier for people to get there on their bike instead of riding through the main street it's a little more closed off over there a lot of people mostly drive to the place I mean that's that's how we've seen the the past they a lot of people their bikes I don't know about that but the for the neighborhood approvement committee bike rights yeah the majority of the people have we'd have the farmers market there too so it just boost the event in general the whole the whole point of this event is not for having a lot of people there the whole point is to get the message about safety out the and I think having that yeah you need people there so and no offense it's a warning event if you have the farmers market that day you're going to lose everyone going to the farmers market anyone no they're not going to come from across back and forth to do so we get it back there I mean yeah I think it'll help with getting folks out is if is the uh is that space big enough to include what we had last year helicopter we used to have the helicopter we had everything [Music] okay I have the same and maybe and maybe we can sell it to by saying people are going to come to that maybe some people that haven't been to the farmers market and then they'll also incorporate themselves into the farm Mark well that is the case and we do get that blessing from uh the grants there's no need to contact Oscar because that's what the farmers food yeah but we've never had blue trucks at the farmers market correct it's just about I mean either yeah it's just and can we bring back the what happened to the police bikes that used to do their demonstration too the motorcycles oh the motorcycles well to had two motor units that we from the count yeah yes I haven't seen a demo in a long time I don't know if they're still doing that' be cool I haven't seen one of all long time we used to have them at the at the parade too at the wners day parade and I'll look into that because yeah I haven't seen I haven't seen a long time I don't think they they doing there something cool something extra to have at the event I think I think doing it at Main Street and combining it with this potential scavenger hun can bring the vi Rodeo because of then line and the council's been talking about getting rid of it main Street's not in good shape right now we this could this could bring it like our bike Road your back up I think I I'll just suggest something I think if if it's here we shouldn't even look at um a bike an actual ride because we can then focus more on that location yeah to do some to things there so the reason the reason we did the bike ride in the first place on Mary Collins is because there's no there's not space to even ride your bike we did it here at the parking lot you could ride your bike there were areas to ride your bike there were things to do over here no offense that Mary Collins it's very small I'd rather do it at Roberto Longville or Royal LS Park if I'm being honest you have a bigger parking okay you guys I'll do my thing let me go the problem with doing it at on Mary Collins and and Roberto Alonzo is the fact that unless you know about the event you're not just going to stumble upon it like we randomly going to go to Roberto Lonzo on a Saturday unless you're that's why we struggle because nobody really wants to come Main Street they walk past they see it they join in you know versus you know these are more plac that are more secluded so yeah I mean ideally it would be made no let's let's give it a shot just uh just know that should you know if we get the okay we're going to have to work on something soon that's fine yeah again I think that'd be fine do we have a date already we do not we have to make the budg we yeah the next we haven't come up with the date this year for this year like September 14th or was that like I think it was later in the date in the in that month it wasn't September I think we set a date didn't we set a date for every event we have remember for to make a date ready for everything I think it was the same day as the mayor's G oh wait I may have it in my calendar [Music] September be in the morning matter [Music] right no that was last year I remember having a screenshot but I don't think we we have everyone's okay before does all the work at least to move it back to yes yes September 28 is that yeah we used to serve hot dog and everything I remember I was when I first was things the Kanis used to do it [Music] the bring grills Angel and I have the the contact of the and they're trying to get more active again I'm G to give the need to be able Angel and I are that guy weekend from the kianis so we're gonna ask him if maybe they want to come and grow some hot dogs and do something they used to do hot dogs Burgers yeah I think they'll do it they okay last year it was Saturday September 23rd before do the 28th 21th or 28th so I I I would think the farther away from Halloween the better oh my God just remember um do the 14 I said 14 remember temperat I swear yeah yeah theat the better in that's yeah I do the 14th remember there's a lot of tree [Music] cover oh I do September 14th I say we do like the 21st the let's do 21st Brian's girlfriend must be I I missed one event like 10 years me Miss do three stes the 21st or 28th Let's do let's do the 28th so everyone 28 28 28th so I motion for it to be the 28th yes go to October quick when when is our when is the uh falls on Thursday 26 [Music] fine is the Halloween event then November 2nd or we doing it the weekend before the 26 do it after people and the only way that our event for Halloween by the way would land on Halloween night is if we cancel for some reason on the Saturday yeah then it would turn into the Halloween night so get ready don't word because I've done it before well we've canceled the event last minute and moved it because of rain hopefully because of a hurricane okay September 28th yeah SE we have a motion in a second any discussion no seeing none all those in favor signify by saying I oppose seeing none motion pass can you start contacting these people you have contact with Absolutely I'll start now to make sure we can get September 28 we can SE 28 yeah perfect so we should be good on Bike Rodeo and Halloween is what October what [Music] 27 26 um what time do we want the bike rodo to Bike R you want to make it it's Main Street no bike then yes okay so then let's do one main street from 10 to one if it happens to be over here we'll do 9 to one yeah because we will incorporate I even do over here 10 to two honestly if we have the hot dogs and all that stuff lunch and what time does the farmers market all day do like till two 2:30 it's not going to be as hot here in Main Street because we have the tree coverage yeah I'm right makes life easier 10 to 2 p.m. at Main Street and then what n to what to one to one if it's and we can you know the what are they called the tricksters tricksters bmm BMX tricksters we can have the times and then we can they're going to perform at 11 we can go to Farmers Market guys at 11 we're going to have a performance come over you know R people up and then get them over there make it worth our money hopefully okay perfect perfect all right move on to 11 which is the budget um Ernie was there the reason I put it on here is because they have told us that we need to start working on our budgets like ASAP so I don't know if we have to approve it today but at least start getting ideas of what we want to do I think do we know when the budget has to be in request yeah I should Yeah by September no no our request that's when they approved September no they they approve it in October the well we don't have until September to them can we postp next let me find out they told me three meetings ago to start planning at the meeting after do I think were you there Amador for that at the committee chair meeting where they told us to start planning our budget already oh yeah like three meetings ago we need to start working on this asack and now it shouldn't be that hard since we don't have as many un what so how much are we going to do for the so we have Halloween Bike Rodeo springling here's the question because of recent declines and attendance do we want to continue the movies of the park no longer SE [Music] everyone that one day that one time inide the idea that's that's a thing the idea for September was not to do a movie night it was more of a festival holiday welcoming we actually have item for a double movie for like kids and then for like teens and adults like two movies in one day yeah because they have offered that like the one starting at like like six and the we're playing a movie it's going to be hard when we have food trucks there we have all these things I say just keep the movies at the park because then once we start changing and adding events the council gets upset and then anything so let's just but Council was the on that told me to get rid of it and then we presented three budgets and they denied all three of them in the past three years remember we get the park I would just I would just decrease the Christmas tree movies at the park because they're already used to it decrease the budget amount and then increase the budget amount for Halloween you can do that and then whatever we don't need for Halloween we can move this is crazy but you put more money to let's say Halloween because Halloween is one of the events that's very low budgeted for some reason what you do is and this is how other committees I've seen do it before it's risky but it can work is you put more money towards for example your big event which is for us is Halloween and springling springling I think is okay with the budget it has but for Halloween for example which we struggle every year with is putting more money towards Halloween less money towards let's say how much do we have on movies right now what's our current we have like $10,000 on movies at the no how much is our Halloween mget like a file somewhere I think it's like 46 [Music] something let's start with that we know how to we do Z from movies at the park and get it sponsored oh interesting remember that Oscar all he wants is a space you tell him hey we're going to give you that space for that night we want to do the movie thing bring whatever you want to the park pay for the movie and they he'll bring it he'll probably pay for the he'll probably have a the movie and everything he'll do let's talk to him let's talk to him cuz that's what he wants he wants um the space for them to be able to come out we could zero that that line item and put it towards Halloween may just making like $100 budget small no not even a 50000 budg I think zero I think we' had a few zero budget Z budget events that have been very successful in the past 7e Halloween so why don't you why don't you increase Halloween to 20 to 20 and leave movies at 2.5 that's enough total budget I'm sorry what's our total budget that we have movie yeah just's do one Christmas movie have well remember we might need I would say put it at $1,000 move all that money to Halloween 2.5 we need we need somewhere between 2.5 and three to have a decent show we make it 20 for Halloween so make 20 for Halloween 2.5 makes a difference and that way we just do cuz I agree it's not we're doing movies doing the three movies is not worth it because we just haven't had to turn up we dedicate ourselves to doing one big movie in December and which by the way the town is super on board with Town manager loves it all the liaison from the other committees love it to do a holiday festival I think that's what they call Festival the name we'll come up with the name there was one name that they said not to use yeah you can't use Christmas I know that like farmers what was it wasn't about Chris at all they want to do like they want us to do like that festival thing we could also invite other committees out too what's your total budget I'm sorry Bri somebody give me a number 40 I always go higher you go bigger go home for the past few years we've asked like like half a Mill and then they come back and how much is how much is how much is how much so 2.5 for Park so 20K for I would keep our budget the same historically the council has not increased any committee budget in the last they not going to but we can move around our funds right so let's just keep it at the same dollar amount let's just allocate more to Halloween unless something the reason I say more to Halloween is at the end of the day whatever we don't let's say we don't lose money for Halloween because if we get sponsors all that money for sponsorship is used first yeah but let's say we get 20K in sponsors let's just say that we still have 20K left to use for Halloween we can move all that money towards the other events so you just what Maru is saying just propose the budget pretty much the same just allocate a little bit more to and then you move the funds around as needed make a motion and I'd say it's always good to go higher too because the higher you go then they we might actually get more CU sometimes when you put the same thing they might lower your budget but they never they've never increased yourd but I've been in that situation where they lowered our budget because we used to have a $60,000 budget and they we Us by 20 and we ask for 60k because when you don't ask for more that means that you don't need more money so maybe you could do with less money ask for 80 I I'm okay with asking for 50 we asked for 50 last year okay with we ask like 60 and they came back and they said you're getting 40 exactly I'm okay with asking for 50 why not ask for 50 it doesn't hurt to ask for 50 they might actually say yes I just feel like because what they usually do is when they see that they say no keep the budget as is and then our internal allocations AR going to be met so I value then you see it the same dollar amount and approve it then they see a propos F or just keep their budg even the people that did the same budget didn't they got the budget the same as last year with the same line items for some reason they don't even look at the line items from proposing because apparently on our line items we saw things from like 20 years AG I we don't have to vote on this thing so well I I do want to get an idea so when we come to vote so how much your spr so do everything the same what do we after Frank last yeah 755,000 7500 and what do we have for a bike three and then we have five which we don't which we don't I think we spent a little more than a little more than 3,000 for bike for the Youth award 200 200 how much for the we we have a job fair on them don't we this is well let's can Ernie can you bring us back for the main meeting a copy of our budget yes just so we can work on it and that way we don't have you know I feel like that FYI next meeting lands on the 17th of May if I'm not mistaken holiday it should be a holiday May May 15th okay there is a a end of the year recital I cannot be at this meeting moving the meeting oh perfect because I'm not dealing with another [Music] DayM we cannot have a I think the last time we we can't we just I usually cancel cancel July cancel J actually no we don't cancel June we cancel July and we cancel August can we do May how do we feel why would canel how do we feel about let's give July and August we usually do July and August add the thing is skipping August conflicts a little bit with mic that's yeah we'll go on on a Case by case Bas I I will cancel it as c fit asair by the way the chair does that I let if I want to call one in the middle of July just not July guys how do you feel May 8 can we do May 8 no no test how about the 22 we can do it after after May 22nd unless hold you do it on the same week or we can do it May 29th because there's four Wednesdays in May that's graduation listen May 15th is the the date that I cannot go we could do it Thursday we could do it on on on a Monday or a Tuesday or on a Thursday May 14 no can't do it on 14th that's council meeting oh I think next day 16th looks like we do 16th May 16th every May start at seven I know but usually when we move the weekday it's always like Got 5 yeah I start seven you with you no no no I'll be there I'll be [Music] there okay May May 16th it is May 16 some we have time earlier right because it spooled up so we can't afford to do it earlier day just I to remember well obviously we have to consider people working of course okay any announcements meritz I know you have one do I think Merz you just got elected to something right gu yes I I was just elected sen advisor for the school very big deal I got my little cubicle downtown anden 330,000 students on the school so I'm super excited about that thank you guys you can't leave us any other announcements anyone Ariana I know you had something um oh yeah I was at the the conference as a mentor in training this time so I will I'm looking forward to attending the latitude event which is coming up also in September as a mentor awesome good job Angelica know who is thank you very much ran I now know who Bob gr is anyone else have any announcements no no all right there's no more announcements do I have a motion tojin budget meetings take three hours