##VIDEO ID:UjkqOS6dmI8## [Music] he [Music] good evening welcome to the warant committee it's Thursday January 23rd 2025 uh thanks for everyone for being here so just uh just for a little bit of as just some introductions um as some of you as all members of the committee know but as to the public we had a little scheduling uh shift just some um personal issues so um tonight uh we have members of the school committee thank you Julia uh we have members of the school committee uh here we have Dr bars our superintendent um we have Consolidated facilities um director um in addition um to um to Arrow uh to discuss the school building project so we're going to be addressing we've addressed two of there are three School articles uh on the special town meeting warrant we've already gone over two there's a new article concerning uh construction renovation at our Cunningham school to the third and fourth floors this is a new article that uh we've just received from the select board the other day so we're going to address that but I uh members of the committee if there are other questions that came up regarding the the school building committee membership uh or uh the um the um School Building Association um money warrant um please I feel free to to ask any questions um to those I would like I would trust that after uh presentation we'll have a discussion and as I indicated yesterday I'd like to have a vote on these articles this evening after that there's more uh Town Council uh Mr Melo attorney Melo was present uh along with Town Administrator Nick Milano who will be on Zoom Mr Melo was here in person uh he couldn't come yesterday but he'll be addressing one of our liquor bylaws which is the consumption of intoxicating beverages on Town property um so we'll do that at after schools and I I hope and I I believe uh based upon our conversations yesterday we will vote on that article this evening also um so that really leads our planning board articles um some of you may have heard there may be some citizens petitions we may have to address those will be um um addressed uh uh after uh the deadline for comment submission so as we said before we'll be Greening those comments and meeting throughout the month of February uh to prepare those comments and um deliver them to the town meeting so with all that being said I'd like to invite the members of um oh TR that can we call a rooll Karen we can we have Tom calwell Steve Ry Lorie Connelly Liz Dylan Jay Funland on Zoom is Allison gagnan Peter M is here Julian Maxwell is here on Zoom we have Brian Maguire Aman Nasi and Judy steel so you have a COR okay thank you I'd ask the members uh from school committee superintendent consolidate facilities um step forward uh in any order that you wish is appropriate you only have two seats up there hi everybody uh Lizzy Caroll chair of the school committee um thank you very much for having us back to discuss this article we're uh really very appreciative that the select board well first the capital planning Improvement committee obviously Lori represents you all on that um as I do the school committee uh we had a good discussion over a couple of meetings there um which led to this um sort of recent development of the opportunity to bring this article forward for the February special town meeting so we're very um glad we can sort of present it answer any questions um I am happy to have Anna vares here um as the chair of the facilities advisory committee um she was also a member of that advisory committee last year and so she will be well positioned to sort of share from the school committee lens the work that we have done um and of course Dr Bros thank you for being here he was supposed to be at Annie Jr at Pierce right now but this is very important I got to sing earlier very important that that you could be here and of course our team that can speak to the details of the project as well I actually of the five of us and least like expert on the ins and outs of this actual requested proposal um so I'm happy to be here with this outstanding team um I don't know Peter Anna what would you like to add before we kind of dive into some of the details of the project and then whatever questions members have uh I mean I guess I could just say that um Echo what Lizzie shared that we're really excited to be in front of you right now talking about this we've been working on this issue of short-term space needs um our our highest density is in coningham and kic cut um we've been looking at this space for quite a long time both I think in two respects one the open space on the fourth floor which we desperately need and looking at the the third floor in the library and the dysfunction of that space currently so this is really important to us we uh really appreciate it we know um it's challenging because we're coming in in you know in terms of capital planning in over two years and that initial estimate of 2 million was as you know by we all know by now was not nearly close enough to what the project would cost so um kind of a two-phase u ask to to the town and and just appreciate being here to talk more about it answer questions and and go from there thank you Dr Anna has I mean she's done a tremendous job leading um the visioning and the sort of moving forward of this project and Mark lauring working with you last year um and you know we definitely wouldn't be here without you um you know really keeping the urgency behind the need so is there anything you want to say just sort of I'm really grateful to be here and I appreciate you guys kind of you know Expediting the process Lori thank you so much for um your work on Capital um for um in kind of Expediting this process it was the um voted on this out of facilities back in October I think and um it has taken a long time right like and we started looking at the space in SE September of 2023 when the first that was a charge for facilities that year was let's look at address short-term space you know we have a long-term plan that's moving forward but we wanted to do something immediate uh in addition to just cutting up spaces in our buildings and uh we did um just to provide some background facilities uh advisory committee went and toured all six schools um and uh went through kind of went with an open mind to see what can be done there and a lot of the space has already been used as you as you've known um you know closets have been um converted to offices and as we walked through the space it was really it was really interesting to see like how much there was need like how how important like the the need for additional space was and then you know we requested um uh Dr Ren to show us the fourth floor and we went up there it was like wow like this is sitting here above us collecting dust basically you it was like tall ceilings L and just a lot of dust and a lot of storage but it was right it was well lit and as it as walking through the the the lower floors of Cunningham and K you see you know uh service providers in closets you know with no windows and like a desk and so it was just like gosh what can we do and the way we looked at it was it was great our facilities committee is uh made up of lots of different uh people with lots of different backgrounds Architects um so on and so forth so we just started kind of envisioning the potential and going up there it was it was really nice to see like everybody just went like whoa the space is here you know what so what can we do so and at the time like we were so eager to get costs like you know estimates and so on and so forth but without doing obviously a full um an inspection or anything like that so the initial estimate obviously was done just to kind of here's a rough cost you know just as a starting point and we appreciate you know all your help um last year kind of with that and of course we're back because we had to do um the next phase of it and um as as we kind of DED into the project and talk more in that detail so that's and so anyway I'm kind of rambling I'm talking at for um so um but I just want to say I really appreciate you guys taking the time and having us back here again um and um you know we want to work with you and be able to answer your questions and hopefully get to a good spot thank you so I and I just like to say that this is the place to ramble warrant committee so you found a nice you found a nice home minutes get a lot more than three minutes here thank you very much I appreciate it and thanks for your work so anyone Tom you you've spent some time over the past couple weeks helping us walk through like from your you know what is this project in terms of um this overview is how helpful and we should also I didn't actually get Street our architect everyone thank you for taking the time to join us too you might have good insights um pleasure on like how the project has evolved so um yeah yeah I can talk to the basics if we want real details janali is the expert here so um they put together the plan for us I've been working with this I just come on Consolidated in April so kind of picked this ball up running um we've gone through walking through the buildings finding out what we can do talking with arrow Street and understanding what is realistic rather than the guess work that was unfortunately done in the past so now I think I think we're doing well with good numbers and good um timing on how we can do it when we can do it um so we have a plan it's just a matter of putting that plan in place do you want to maybe talk about just kind of overall design what came up as you dive into sure4 considerations around why we ended up where we did in terms of design sure um so a street was hired last summer to take a look at um uh the col cutting ham um spaces on the fourth floor and the third floor to convert the library uh from the library move it to the fourth floor and then convert the third floor to classrooms and to figure out how many classrooms we could fit in that space and if there are any additional spaces that we could um configure and then figure out how to move the library from not I wouldn't say it was significantly larger but from a larger space to a smaller space and make it more efficient but still provide some of the back House services that were in the third floor and maintain those services on the fourth floor so we started with an existing conditions report we walked the fourth floor which is was the biggest concern and one thing just to add in terms of the library space it's used because there there is a lot of gathering space between cting and Kut there's often um you know people both principles are kind of rushing to get to one of the spaces because they can't bring their staff together so the library does serve a purpose Beyond just being a library of one of the the few large gathering places for staff um so that is something that as we're looking at this that maybe hasn't I don't think it's been talked about much that is a a critical factor of what the fourth floor will become as it's going to become a space that for countless meetings whether I'm meeting with the community but all of the things that we do to engage the community and then also internally staff meetings all those kinds of things that space will be available for that too which is a very different space than um for those of you who have been to the cafeteria um it's just a very very different than a library space so that is going to be that fourth FL will be kind of a hub so I just wanted to mention that as you're talking about right I mean I will also say that the fourth Flor is a naturally very interesting beautiful space there isn't much that we have to do in terms of finishes to make it look great but what we do have to do and this came out of the existing conditions report is when we walk the spaces um very quickly we realized that um the fourth floor is not conditioned and so we were there in July August of last year and it was unbearable and heat we know continues on into the beginning of the semester and to the end so that was a big um concern for our Engineers to understand how condition that space uh we also had to look at the accessibility issues luckily the fourth floor does have an elevator that um will meet we will have to get a variance but it will meet the code and we do have to do a little bit of work at the ceiling to um complete some clearances but elevator that was a great savings we were very excited that was a huge um win for us having access to that the other major um challenge that we had to figure out was by code because it is a library for children you have to have toilet rooms on the same level as children so if the fourth floor were to become a teacher's adult only space you could go one level down or one level up by code to access toilet rooms and then we would have them on the third floor but because it's children code requires that you have to have four of them so we had to add to one accessible and one um a different slightly smaller size um so luckily we found a corner of the library that already had Plumbing so we don't have to reroute Plumbing but we did have to move balls and uh secure the floors sealings lighting all of those things and obviously new fixtures and tiled them so those were the two things that on the fourth floor were the really expensive driving costs um the hva system we found areas on low roof that we don't have to do additional structural work so that it's fully supported and have clear runs of all the duct Works onto the fourth floor um on the third floor really it was just walls Walls Flooring paint lighting we do have to reroute a few pieces of duct work because of the where the new wall locations are um and we also have to change uh the sprinkler head so the sprinkler pipes stay in the same location but we have to relocate sprinkler heads to get the correct amount of coverage across all of those spaces I should also note that the other cost in uh the fourth floor is also uh we had to convert from a dry sprinkler to a wet sprinkler system because um the wet sprinkler has a quicker reaction and so because again it's children this was we went on the recommendation of um ggd and um best practices uh so um what else so we able to get four classrooms uh one two three six offices two of those offices can have double desks so we're Pi um 10 seats for uh teachers or admin or however you want to allocate the office space and we're also able to create a breakout space uh for kids to be pulled out of classroom if they need some one-on-one instruction time so uh for classrooms it's fairly substantial number um they're very basic classrooms we're not putting any mill work there's no Plumbing it is just basic uh classrooms we have accounted for power um and areas where you need to have white boards and cameras and projectors but we're not supplying that equipment um and we're not providing Furniture either that will come from either reused from other spaces as for the library Furniture we are using the existing reception um circulation desk but we are recovering it there are dents and scratches in the current desk but we are using the exact same framework the exact same desk same M work and just repacing it on to upgrade it that's really the the big uh description of like the work that we're doing um when I talk about it it sounds substantial but it is uh We've kept it as simple as we can and um being really cognizant of the Financial constraints but also providing you know sized classrooms for the students to use to takes alleviate some of the pain pressures for cting hand and cod is there anything else um that any member of the the panel would like to add just about the project before we open it up for questions anything you think that we should know no I got nothing the only thing I would add is just around time frame and the reason why we're so grateful to be able to be talking about this now as opposed to Prior for the Maytown meeting um is really just to allow the project to begin this summer it needs to occur during um phased over summer months and maybe if there are questions to that but you know that was the reason why we were so you know really in October when we voted this out of the school committee we were hoping for this opportunity to consider it in the winter a fall winter town meeting um in order to not wait because if we waited until May we would then go out to bid and at that point you would really lose the opportunity to even begin it over the summer of this year which really adds another year before students can begin using the space so that's just you know another reason why we were why we're appreciating the opportunity to have this come uh before the town in February instead of waiting yeah and we really want to maximize the summer while the kids are not in the buildings to do as much of the work as possible and um um we've obviously phase it out where the the third floor would start first and then move on up to the fourth floor because a lot of the Mechanicals the lead time for purchasing some of those oversized equipment that is a lot eats up a lot of the budget has long lead times so we wanted to kind of for that as well and still keep the project moving and um I also want to just say that the the third um the reason we kind of we started out on the fourth floor and then we moved down to the third floor and that was you know based on conversations with the the building leaders who are in the buildings and kind of understanding what was most pressing for them and what are the spaces that they actually needed in the in um the buildings to help kind of alleviate the city's needs there so all of this was with with their input um so to provide the maximum amount of space for them and their needs okay thank you well I'll open it up to questions and if I I'd like to start um maybe to aristry and everyone here the um the renovations I know there was a walkth through by the school build the the Massachusetts building committee um any of the re did they make any recommendations as to the space issues or do they have any fee like what you're doing um Arrow Street I guess is were you working with the Massachusetts school building authority or did they make recommendations we want to see X Y and Z or anything like that no their their focus was just looking at the the condition of overcrowding and and then assessing kind of our need relative to other school districts so yeah they didn't give us anything there was not an overlap here yeah yeah okay two sep yeah two separ yeah I just want to make that clear these are just two separate things and um and I I guess one more I'm sure members will have anything um what's the biggest ticket item of this project like if there was might be hard but like you know if your mechanical units yeah mechanical units okay your mechanical units are I I could actually get you an exact percentage because I brought but it's a it's a huge percentage of the costs um if you give moment I can get your percentage absolutely add it up but it is the the banal unit is what is driving the the cost um well yeah and if just take your time to look and it it there was a question came up just the other day which about the cost so I'm just trying to to flag that just for the committee um oh no no and I I assume this is like heating ventilation and like condition anything else um if you could mention that that's included in the mechanical cost would be great [Music] [Applause] for the summary page pie and just to clarify because we went into the third floor the scope also you know we were here last time so that's part of thee versus just just the one while we're waiting I remember Jay or Steve anybody remember when that was a Milton Art Center on the fourth floor you remember that no be an art museum up on the fourth floor and it was also the cafeteria when it was the junior high school I think people told me that was people said oh my gosh I used little history the art that's true yeah it's a lot of uses I don't know why I haven't heard why it was abandoned so to speak you know why it was just kind of at some point someone decided we're going to move everything out of there and just kind of leave it yeah right it seems like a when you look from the outside it's looks like a beautiful space with those windows you know I mean like it really don't make buildings like that well that was one of the things as we were looking at adding classroom space was due to the design of those windows you couldn't really put a drop ceiling in to create classroom space and it was just that that was the the main driver was the the design of that space up there because the initial thought was putting classrooms up there and and basically cutting that space up into four or five classrooms or whatever we we can get out of it um and then as we looked that we realized the cost would be significantly more to try to do that work up there and it' be easier to to have it be a library space which it kind of was designed as like a large open space so that's that was kind of the Genesis of that shift in the design I appreciate that thank you um so just material costs not including any of the overages that um our estimator included any of the escalations or any of those contingency fees are added on top of um the materials cost it's just under a million dollar just for your HVAC materials so that is a substantially large uh proportion of of the budget um I guess just a followup is there any other other other than that you could just mention to the committee in terms of costs percentages or anything so um you're looking at another uh another just under $400,000 in electrical and Fire Protection so your MEP systems are that that's what's driving your cost we have about 160,000 total in interior finishes that's your drywall your carpet your paint but we're also talking about two floors so and a little bit of tile in um the toilet room so that that number is not surprising considering the amount of square footage that that covers very basic finishes like we haven't done any anything fancy so um that that's really Weir you to see the bulk of your your cost there is cost for um Demolition and some abatement up in the fourth floor we have to remove the flooring um but uh again that that's where to see the full cost so you're looking at um just from a materials cost point of view you're looking at almost 60% is that high I not considering what you're getting right like um currently you have all of this what I consider the fourth FL a beautiful space it has a beautiful skylight it's currently unusable so you're converting unused uh square footage into usable square footage which you're gaining substantial amount um that to me is um probably right in line with what you need to do to convert an Alex space um yeah so it if you don't do the work you can't use the space so that's part part of the issue and um I'll stop like I feel like I'm monopolizing this uh just just for the facts just for the record um what's the square footage on each floor that's going to be renovated um I don't remember up top of my I appreciate it 56 yep that sounds about right it's just under 6,000 sare ft and then it's just 44 think just above correct that's total 3,000 each 1150 just I'm sorry 11650 116 guess and my last question right now is is the abatement is there a spos up there is there something so what we've called for in the specs is for the contractor to come and do additional testing um and to what we're suspecting is that it's in the floor um we have a report from the town that says that it's cleared of asbest but there's glue that's been exposed and so we will have once the bids go out and we talk to a contractor we'll need to understand can they cover over it and seal it or do they have to do an abatement so that there is some money carry okay in the estimate uh we just don't know which is the more uh economical path SL correct path in terms of what the conditions are and we would need somebody we would need the contractor to advise us on that direction we can only um allow for it to happen in the drawings and the specifications but but you've provided for that if if a official abatement if they had to come and bag the place they to come and do the report and let us know and then we can make some decisions from there um if it's a needs to be a fully Abad space we don't have enough money in there but based on the report that we received from Milton where our understanding is it does not need to be fully evaded So based on the existing information that's what we're it was it was done in the past we have that report there's one section of tile floor that was the ceria years ago and that's that's the issue we just got to make sure all the other areas will taken care of according to the report I don't have any other questions members so um Julia um so I will ask the obvious question that I presume has been answered many times but I have not seen the answer why was the space not considered previously when looking at solutions for the space issues in our that our schools faced I mean I wasn't here I think there was a lot of talk about the issues but not enough like moving towards action is kind of what I think probably was happening and maybe Holding Out for you know like a let's not do a partial like let's not do this partial piece let's let's try to fix everything at once so I know U two was it two years ago the font bont was was looked at around maybe around this time um I I think maybe those kinds of of solutions were focus of let's let's try to find the solution so to speak and so there was not as much energy put into this this issue which I think is a you know I think as I shared previously is both a shortterm like remedy for lots of things that are challenging at cutting K and it's a long-term investment that regardless of what happens with a new school it that space is going to be used and in perpetuity as long as that building is there um and what was the fourth floor originally like why is there an empty fourth floor in the first place what was it built to be I can just history wise when they redid the buildings it was just never planned to it was storage and that was it that's why the sprinkler system is a dry system there's no um Air Handlers up there because it was just going to be storage or just an so they never really planned back when they redid the schools probably back in 2000 that you know 24 years ago I didn't see yeah okay and then to kind add just grab a mic for the people online and I don't really know all I've heard like when I came on to the committee it's like you know like hey we can't put kid up there like there was lots of conversations lots of things that were said and then I think last year um our first year markiz on facilities we were like all right let's really focus on short-term space you know and the best way to go about doing that is to walk around with the whole committee and just kind of brainstorm ideas and I don't know if that was necessarily done I may have done like you know in pockets and conversations but really what we needed to do was just look at it as a clean slate and we've looked at um you know different ideas at different schools right like if it ever comes to a point where we need to do something somewhere else like we have great committee with lots of creative people a lot of creative thinking and I think you know there's we're always coming up with Solutions right so but then when we looked at this particular one something that looked like a nonviable option all of a sudden was like well maybe let's see where this can go and it was just it just opened a lot of possibilities for us just seeing the big windows and we talked about getting a lot of along the ladder for instance like you know for um fire safety and so on and so forth so a lot of brainstorming went into this to kind of say okay let's look at it and then when chali came on board and said hey it is a viable space if we put in the work and that was that was huge to hear because till them like there's a lot of like oh I don't know if we can put kids up there I don't know if we can use it it's been kind of unused and there has been a lot of history right like it was once a cafeteria it was once an art room and you hear a lot of things but I don't really know how much it was really pursued but this time we were like all right let's let's figure this one out um I just want to say one thing to whoever came up with the idea of moving the library from the third floor to the fourth floor is what really unlock the potential for the fourth floor because you can't put classrooms up there that doesn't meet the requirements for classrooms so whoever came up with that plot and then came to us to ask us to design the library and fourth War they're the ones who unlocked that potential and created a viable option so it does take time to get to that solution so I don't know who did it but who to them I can't that either but um but I think again it's just just a a group of really passionate people who were like let's let's figure this out you know and that's where it came out of you know last thing to just add that we haven't mentioned yet but it's the subtext is that over these years like literally every other square foot of the building has been completely cannibalized so um you know as Anna was mentioning anybody who walks the buildings like sees that um and it's having very negative consequences on teaching and learning so I think it was just that hitting and a Breaking Point where the principles just were like this there is not one more thing we can actually do they it took a few years of every summer facilities going in and like cutting up the third floor Library converting the closets like that all was happening over time and then last year when we got the the energy of a couple new school committee members that were like very similarly focused on short-term Solutions I think it just kind of like it's a town call I got it just shifted a year into like a new level of urgency around the project and then how will this um affect the new school building plans or will it it's a a net gain of kind of one to two classrooms toal to because we have two right now we have two classrooms in the third floor space they're not one is like a kind of a makeshift space we created this year another one is computer lab that's kind of in a weird shape for our classroom um so it's not going to have a significant impact on like the the number of classrooms we need that have gone into the all the research on the new school building and routing um it does help I mean it it we were scrambling this year because we had an additional kindergart class that we had to fit into the library where there wasn't space so we had to quickly get some sheet rock up and you know essentially take a corner of the library to to to house that additional con that we had to add um so it does give us some Flex in the next couple years as we're like depending on what happens with our our K numbers whether they continue to stay high or not but we would be able to add an additional classroom there where you know we really are kind of like literally out of options like in all our elementaries in terms of an additional classroom space and of course we've lost a lot of our you know art rooms and music rooms and those kinds of things are are mostly traveling in our schools so we don't have I would like to say having set through all our elementary site counsil presentations our principles come in and they start off with the space needs more more before they get into anything else so you know you just you just know it's really tight for them and so it's I I feel like as a school Committee Member sitting at the table listening to them I feel like we have to do something quickly that's going to give them a little bit more than just you know let's find this corner and put up a wall you know so it's just and again the way it is done in the plans the way shenali and her team have designed it it's done very thoughtfully so that you know when the new school gets built and so on and so forth this is not like you know a wasted space that's never going to be used so it's it's done thoughtfully the way the library is designed it will continue to be used for for ever you know so it's just it's an investment that you make and it's not like Hey we're going to spend this money now it's just going to sit there and collect dust just like the current attic and that's not the case and that's why we wanted to in the design going in from uh designing both the third and the four floor to like really integrate that space and use it instead of just focusing on the fourth floor and turning it into something and then still having kind of a you know a space on the third floor where you have all these things happening in different corners and it's very distracting so it's just it's done thoughtfully that it works with the rest of the building and there is a really nice FL to it so Al a lot of thought went into the design I have more but I'll give other people B Julia followed my lead that example uh Liz has a question I have four questions four questions very sure um I'll just say all four of them and then I can remind you so I'm looking at a picture of this fourth for space in the um Mountain Times from December 12th of 2023 looks beautiful lots of Windows I agree the fourth floor um it does look I mean it's hard to tell but it does look smaller than the current Library which is sort of what you said so I was curious about how this will affect the library you said it will be more efficient substantively a lot it's going to be the same some of the back of the house is going to be moved I was just curious what exactly that meant so that's one then the classrooms on the third floor would those be for both the kic Cott and Cunningham schools and the offices and then I was interested in comparing the cost to we've had a lot of discussions about um like modular or trailer or whatever you want to call it modular classroom I just interested in the cost of this versus the cost of that and then um I just interested in a monetary sort of an overall monetary breakdown about how we came I mean you explained a lot of what cost money and I really appreciate that chali but like sort of what is the $3.5 million broken up that's all of so in terms of the space and the difference in size there's a net gain because right now I don't know when the library was just the library and hadn't been taken over but it's kind of like a rabbit worn you know in terms of the structure now so I think it it will be in terms of of usable space I think it's it's you know if you and if you go up there um you do kind of like experience it's got a a pretty nice breath that that space i i as I think about our other and I don't have the numbers of the other libraries throughout the district but it will be definitely comparable inside to our other libraries like I'm thinking of a Tucker thinking of Glover it's actually bigger probably um so I I I think the space I haven't heard from anyone who said like this feels like work it's getting small I think it's going to feel uh adequate like in terms of the the size um your second question was around classroom whether they would be from both Kutt and Cunningham school yeah so they they they they are right now so we do have like a flex where we'll have sometimes a Kut class on the Cunningham side and a Cunningham class on the Kat side and it's it's not like Westside Story you can't tell when you go from one to the otherly you don't notice when you cross over the invisible barrier between them the only complication is sometimes the announcements if you're on one side or other you get the col cut announcement or the announcements that it's slight confusion for some people but we've kind of managed for that and that was one of the draws to the space for me is that the high ceilings obviously so it feels big and the windows really just open up the space and the way the AL codes are set up is great for you know like reading NS and so on and so forth so it's it's just it just felt like a library um the other thing too is having both schools have access to it which was another thing too so it's like we talk about like modulars and where we would find Space to put it because then you're taking away from playground spaces or space for kids or uh Green Space um and space around those two schools is pretty tight um so I think just looking at this from like a usability that's not going to inconvenience just the current setup it's just adds to or enhances the current experience was was a big drop the pricing of the modular versus the cost of this yeah there is an older study that I didn't bring because it basically that particular did the whole district and it was talking about modul is at every school I guess the only thing I could add to trying to put because I think the biggest and I'm not an educator so I'm not going to say we should be putting pids anything but the heral with putting modules at county kott is there is no space there's just no extra space there to put them and that's I sorry is that's probably the biggest need right now and we have the space that's just makes the most sense to utilize that particular space and it's a permanent investment it's the other yeah the modula is a unless you got you know a permanent type building modula similar to the the new animal shelter then you know the the shortterm ones are only you're only going to get 10 years out of them the best and I think the cost would be greater than what it's going to cost to take care of this price breakdown no the last one was if you could give a general price breakdown about the 3.5 million um I can sort of list out sort of the components of what uh how all the components that got to the 3.5 um so you understand sort of all the pieces of it so for floor three um and also I just want to say that we had to do the estimating and broken down for the flors because of the phasing it just makes it understandable because there's different cost associated with the different start times so four three U obviously there's no foundation work there's no steel there's no colums and none of that kind of work but you start with um the interior construction which is the partitions the interior doors and there's a little bit of um specialty what they're calling specialty U Know work but that's a lot of the framing um that goes around the the doors and stuff like that so the naming is a little deceiving um there's no work on staircases um but there is interior finishes such as wall finishes floor finishes and ceiling finishes also um understand on the third floor they're temporary classrooms and there's also a giant sfet um in the library um that's kind of like this curved thing over the the circulation desk um and that ceiling has to get reconfigured for the walls the partitions have to go up above the ceilings uh for sound so it doesn't gets transmitted between the classrooms it makes the classrooms better um so there is cealing work that needs to be done um and then obviously there is some HVAC work with the rerouting of the Ducks and then the sprinkler heads um having to change because the ceiling height changes um there's electrical work uh lighting some Communications and security connections to your existing um systems and then there is um The Selective demolition uh and there is is um there is money being held for some abatement on the third floor as well as the fourth floor we don't expect it but we're holding money um we would rather run a little conservative in in that particular regard um for the fourth floor um for the exterior uh the equipment on the fourth floor needs to get ducted out to the exterior there is an existing window SLG Grill that's hidden you can't see it in the main body of the room it's in one of the um side rooms so we're removing that inducting it and sealing it I was very lucky that it existed so we didn't have to cut into the exterior wall but you do have a little bit of money there there's a little bit of money in Roofing to reflash where some of the exterior um equipment is sitting on the lower roofs where it has to penetrate down so we need to reflash and rescure the roofs of this no leakage so little bit of money there interior construction again partitions interior doors specialty mill work um that specialty mill work also includes the refacing of the circulation desk uh there is a little bit of work on stairs on either side that's coming into the library currently the flooring that covers the stairs does not run continuous up to uh the library level and that becomes a tripping Hazard particularly for little kids so we are calling for new material new flooring new painting in those um stairwells uh so obviously it's safe and continuous we're also carrying some specialty paint um you know to make the stairs uh fun and exciting for kids to want to go to the library um there is some work on the elevator for cleaning the finishes on the interior but also it's again that ceiling clearance um right now there's a diagonal ceiling we're not exactly clear how or why it came about that way but there's a diagonal piece of ceiling that blocks the corner of the door when the elevator opens so we're removing that and elevating the ceiling at that point so that the door is completely clear it's code requirement you have to do it um there is Plumbing work obviously because there's toilets up there um HVAC fire protection electrical work with some lighting um again with the fixed Furnishing there's some cost associated with the circulation desk and then the abatement costs um and there'll be minimal demolition with some of the existing doors um and the walls um and that those are all the components that equal um the cost of the project I don't know if that really answers your question it didn't we have to do some it work on yeah because we don't have anything up there now so so does that falls under the communications yeah the communications and security systems We Have Allison and then Steve Allison do you have a question oh sorry yeah um so I want to thank everyone for their work in this project I think it's um long overdue so um just like I they had thought that we couldn't do it that was always um the rumor I in the school system um for the years that I have been a part of this is that it was in ever a possibility so um you know I think that this is a wise investment for everyone um for the future and the taxpayers of this town um so and I and I also wanted to you know really um just stress the importance because you know that the new members who came on who had the energy to do it I you know that's a little disappointing to hear because you know short term's been going on since 2019 so you know I my question is have we toured the other schools to this level to see if there's other options as um as as to create more shortterm space you know when I looked at that 2019 study there was additional opportunities off of the Wings A Glover um that was also said that it the second floor wasn't un was not buildable so I'm just curious if this rumor wasn't true if there was other options at other schools that or possibilities thank you and if they've also toured the other schools to this level thank you as far as I know this was the one with the empty space it it's clear there is no real empty space in any of the other schools that I'm aware of so as as for a tour or C we've been through every school we haven't found a space this size at any of the other schools unless you go outside and then we'll talking modules again so have we um not to follow up on that have we looked at spaces for modulars or additional opportunities to build off like the wing um when I looked at the plans um there there's opportunities to build on the left side of Glover and the right side um so I just I um I appreciate touring the schools for um open space but have we looked at spaces for um permanent modular or additional opportunities to build classrooms thank you okay just just to follow up on that again we have an older study that is probably six or five or six years old maybe maybe even older than that with full modul is basically one or two at almost every school I certainly can share that if somebody wants to see it but it's it's an old study so numbers wise it would have to be updated there's a representative um that would be great if you shared it um and then who is the facilities now um the focus for short-term space because additionally um you know back in when the when the school building committee was created they're um they were put together to um work on shortterm and longterm so it's just so as facilities the the people that we would uh want to meet with for modular in the future and for any other additional opportunities I haven't been directly tached with that but I'm sure between the facilities advisory committee and the Consolidated facilities dep power we could certainly look at options awesome thanks Steve oh thank you oh thanks for all your hard work this is this is really awesome and really exciting um couple things couple comments I think um well first of all I think I think the investment in one of our key assets is is is a great thing for the town um you know when you look at Cunningham and cicott it's it's got an amazing presence on the street the proximity to Cunningham Park it's beautiful Green Space that the team that helped to develop that was ground SW parents getting together to make that happen folks like Christine Morrow and Anna and others too it's amazing right and I love that the questions I have too and I kind of pulled your numbers apart a little bit on that too so you you gave some numbers of Mechanicals of $1 million or 28% um so and then kind of revers in jat so I'm interested about that but I guess trying to track this so you're going to put you said six offices up there is that correct so on the third floor there are six offices six and they are they permanent offices or they people is it like a hotel space where someone drops in for a meeting uh that's an operations issue not an architectural one so I have to refer to the superintendent on that we have we have so many people buying for that space right now um you know we we're talking about this there's a shared space a breakout space that's more like that hotel space you're talking about right in the middle on the third floor think the other office spaces probably will will be occupied by different people right now we you know we started if you look at the design of our office spaces they're designed for one person we have three people in them um there are challenges right now in terms of privacy and making confidential phone calls and things like that so I think we would be you know when this space is available we have a lot of people ready to move and so we'll we'll have a conversation to to say like you know based on you know and of course this is a phased um project too so we look at like in in year one like this is this will be a way I think we'll probably have a transitional approach to the space in year one and then once the project is completed then we would you know we would kind of learn from year one in using that third Force Base and then also looking at the additional space on the fourth floor and there is what is the office I know we have Community Schools right community schools up there there's an IT office and then the librarian will get their office back because they currently got got kicked out of their office oh jeez so they are gaining space back that's good that's good I I also I personally I like the timing of you presenting this because I think if you're presenting this in May it's a crowded room with a lot of competing interest on this and I think getting this through now is smart um I love this project personally I think it's awesome both my kids went through uh col Cod so a little biased I think it's awesome um you know one of the things I would and I heard you ear and I know it's a new team now I heard that action was a little slower with the previous team um perhaps I think I heard that a little bit or slower to react um I like that you're proactive in doing this I like your approach and if we could keep working together like this I think it's what we need um there's a lot of good ideas you folks have great ideas so let's work together to figure that out so more of a comment more than a question sorry nice work yes thank you looking around okay Julia oh no yeah Jay would you like Julia would you defer you yeah yeah yeah J okay sure um I'll ask if you and maybe keep you in reserve uh one thing so unlike my colleague here I don't know these two schools at all a quick question I assume the answer is yes I mean right now the library is in between the two schools schools in my imagination and the library is going to be more on the Cunningham side so can you speak to will it still be accessible to colot is that a really dumb question because no it's a good question uh yeah I mean it's still accessible it's it's essentially if you're looking at the building like this and third floor is here right now the library is I'm I'm not sure it's exactly in the middle it feels to me like it's a little bit over towards Kut um so now it's shifting from here is going up to the fourth floor and moving over here so it's just really just from kott it's going through the current Library space and then there's the stairs are right there up to the the fourth floor I'm a Kat student it's Library time my teacher leads me where um well a student could still I mean students are are students aren't running around kli cot without teacher that might help save overcrowding put some of them in they would be you know a teacher would walk with the students to the to the space okay I'll I'll take your word for it um another question you address this a little bit and why can't we put classes on the fourth floor or why would that be cost ineffective uh sure if you uh want to put classrooms on the fourth one the dimensions of that space are not the greatest for for classrooms um I did not bring a plan of the fourth floor so I apologize but if you all look at the existing photos I know somebody has it on their screen there are all these little Bays off of the the fourth floor um these sort of Dormer small they're only almost like reading Nooks yeah like reading Nooks um and they're roughly 3 and 1/2 to 4 ft wide okay you can't even fit like we couldn't even fit like furniture fiture in there there's just not enough clearance that's eating up a huge bulk of like that square footage um and so it doesn't to have um a dimension of a classroom that works really well for the educational gos of Milton the depth of that space you there wouldn't be enough space for a corridor to reach from one side so there's stairs flanking the space there wouldn't be enough space for a corridor to get from that stair around to the other steer so that's issue one the whole egress issue and you wouldn't be able to fit for classrooms up there so that's layout one good second thing is um when you have um let's say hypothetically that we could get four classrooms up there the number of toilet rooms that you would need to support that number of students would increase substantially and you would also then have to put separate at least one maybe one toilet if I did my if I remember my mouth correctly that's a toilet room that's dedicated to uh adults okay uh so there there's those issues um and those are the big ones um but egress toilet rooms we had talked to the code consultant about the elevator and when we were initially designing and looking at the spaces and we did some test fits for the classrooms he hadn't quite finished his study on whether or not the elevator would need to be replaced but we never really got that far to get to a conclusion but in my mind if we were to put classrooms up there we would have to revisit the elevator issue um because it is not wheelchair accessible really it's accessible it complies to a certain level but now if you start talking about students that are using those spaces every day for a full day it's it's not wheelchair accessible and I think that's going to become an issue so that means you're going to have a trouble mixing your student populations up on that level um it doesn't provide the best educational experience whether it's viable by code or not which I don't have the answer at the moment so those were the issues that we encountered um dimensionally it's just not pry so I'll ask the slightly impolite question why did we think this would cost two million a year ago or whenever when if we were to put classrooms on the fourth Flo it sounds like it would be maybe even more than 5 and half million so how did it Grow from one reason it grew is because putting classes here we're putting classes here in a library here but why why do we think it was 2 million and why are we wrong well I think part part of the issue was it was an older estimate that was so we worked with our street and come up with a feasibility study that gave us real numbers unfortunately the number that was com up before went basically of square footage and it again it was an estimate provided years ago to I think they just ran with it unfortunately I wasn't involved in that but that's the the just of what I'm getting so now we have real numbers a real feasibility study there was a communication with Dr yeah and I I think they obviously they didn't do a deep dive the way you I mean designed the space right I think they looked at the space and they said okay based on current pricing and square footage so like you said based on square footage this is what you know here's the ballark but it was very you know a very basic number and it was as as you know as we dug into the space we realized okay like this is a totally different project than what we had initially conceived and I also thought that they I believe they were only thinking fourth floor correct yeah yeah um thank you I could ask a couple more questions or I could let someone well let you go back to Julia had a question and then go back to you J um so if we are or if you are able to take advantage of this summer for uh beginning the building what is the overall timeline for finishing are will they only be working in summers or I I'm happy to answer so the way uh we design the drawing sets and the phasing of the project is that third floor would happen this summer um and that the fourth floor would happen uh next summer however between this summer and next summer work will be done behind the scenes in terms of um you had mentioned the long lead times on the equipment we would have to start procuring equipment for the fourth floor this year to get it in time for next year so we would not be able to reverse the phasing and do fourth floor this year and third floor next year and the reason we did it has the least amount of impact on students it doesn't take the school offline in any way there will be no commingling of workers and children the day the kids leave the school the contractor moves in hopefully a week before the students come back the contractors will leave and the students come in and then it'll happen again next summer so that they can make as much noise as they need to um they don't have to worry about security access and all those kinds of things it's so what happens to the library in that year in uh oh right so this summer when the library comes off yeah so um we talked about a different a couple of different solutions one was the corridor in the design of the classroom is quite wide you know you're going to have kids running around so that could be a temporary solution um we could use one of the classrooms as a solution we haven't really come to a full conclusion but we've T we've thrown out a couple of options um but again I think that's really up to the principles and superintendent to decide how they want to utilize the space temporarily yeah I think our initial thinking is utilizing one of these classroom spaces and and then spilling out from there I know in a lot of the work we did in designing last year on the new school um design a lot of a lot of schools are moving to a kind of an open library or like a dispersed Library throughout the building with little kind of like spots where kids can interact so it's not all in one place which I thought was kind of interesting so I think I think there are a lot of options that we'll we'll look at to make sure that you know that learning doesn't stop for a year but it continues and obviously it won't take the place of having a you know a fully fleshed out libr okay so two summers to complete the project in full okay and then knowing that um town meeting last year passed the specialized stretch code um is this um going to have like the heat pumps and solar panels or how we're subject to the specialized stretch code because of the type of renovation that it is it's an interior fit out we're not touching the exterior envelope um so what will like the heating in a the HVAC system run off of so we're going to have condensing units um on the low roof um air handling units um two condensing units two airing units I believe get you the specifics and the specs are all in the spec book but they are energy efficient um and if you were to renovate the exterior I have to confirm with ggb that they would need the new requirements but because we're not touching the envelope we don't have to do any of that energy modeling or any of that other specialty work that you're talking about with the stretch code but all the units be code so has there been any analysis done um over for over time what um this will cost in the short run versus if what you did invest in the he pumps and solar panels and things like that we haven't done any that kind of analysis thank you Jay uh going on a similar theme uh I'm I'm wondering why we're cooling this space do we cool the other uh other elementary schools we we do cool and you can find speak more where specifically but we do cool certain specific spaces cool in auditoriums office the main office spaces but for the most part no we not we don't cool the we are cooling the high school library yeah library and so why are we cooling this space Flor the the top the excuse me the attic yes I think because of where it's it's situated and what we found when we had the walk through is extremely warm up there so I think to to condition that space it's almost necessary we did we look at the option of not and put a dollar number on not not air conditioning uh is GG G who's the mechanical engineer recommendation ggd who's our mechanical engineer made the recommendation that it needs to be cooled for personal comfort that it's not an occupiable space with the level of heat that gets trapped up there is the floor below it so is it because it's the fourth floor or it's because it's the fourth floor it's because it's an attic it's an extremely hot space that's what I'm thinking open the windows you can't even reach they do those windows are probably 8 ft off the floor yeah you can't reach yeah just to make a comment on that I mean realistically if you've ever gone in a house in an attic in a summertime it's hot as bananas it's hot these are kids going up there man this is a this is a worthwhile investment to keep them cool and focused because let's face it in a springtime I can't speak for everybody else but for me when it started getting hot it was hard to pay attention and if it's a th000 degrees in the room how you going to block it in and focus it's Co so no brainer cool space I mean especially if you're building it to you're putting it to the studs I mean everybody who does a renovation on their home isn't like they put in HV vac in or they put like are you going to build the new school and just open up the windows no you're going to put a central air in there you know a cooling system so anytime you do a renovation you add what would make the environment more comfortable I I definitely appreciate hearing that from my colleagues I feel like we have to ask the hard questions this is a question I can imagine coming up on town meeting floor sure I also want to say when we say cooling we're not talking about turning the temperatures down to like 60 degrees and it's a nice Frosty like you experience right this is for air circulation this is for Comfort which is a a different level of experience um this is not cold um it is not your traditional air conditioning experience um this is purely for comfort and I just like to reiterate about how hot it was we were there for an hour I personally was ready to pass out like it was hot hot up there and if you're going to have teachers using that space in the summer for project planning and for other events I know that there students hosted during the summer that space would not be viable yeah um still on the hbac uh I work for eversource so I know Mass Save is a big thing with us have you looked at Mass Save rebates is that part of the budget uh you know we did not look at Mass sa rebates for this um but it was part of one of the questions that we'd be sending to the biders um to see if they could help have that conversation the scale and the scope of this project we were unsure of the rebates at the time it would be working with the subcontractors more specifically for guidance on that particular one okay I have a can I can I go sure sure sure uh Ron Ron has a question hi thanks for uh thanks for the presentation and the information I I don't know much about Library design but I assume there have been a lot of advances in how modern libraries are built today and I would think a lot more technology and a lot more uh you know technical capabilities for for students to learn will this Library be provisioned like the current library or are we going to try to make it more modern and is that kind of cost baked into this development budget thank you um well we're going to tie into the existing building system so if you want um access to the internet and all those things that's going to be fully available um I know I'm pretty sure that the 's an existing wi-fi system that we'd have to talk to your the contract subcontractor would talk and tie into all that system but the kind of technology that you're talking about particularly for the elementary school level will come from the hardware like the laptops um the devices so yes the all of the um space will be cabled and you'll have access to it but I think the level for the elementary schools will really depending on what kind of devices are provided to them for their use Brian justac Brian hey guys from bise um thank you they're complaining about the cold here because it's 73 degrees out so thanks Brian appreciate it he in B right yeah cool anyways I want to say I did get a tour um from principles and I really appreciate it and they were great at highlighting the issues and both my kids did go to cicott so a lot of fond memories of that um I have a couple comments um one is on the bid process I think we should just I mentioned this last night but if you looked at the average cost of an building an office space in Boston it's about the mid $300 range like 350 um and this is coming in at about $500 a square foot which is adding like another million dollars in the project and I think we should be really make sure that we're aggressive with the bid and make sure that we go out to every possible person we can I know was an open bid process but a lot of contractors in the business need to be notified about the bids that's one comment um I do agree with appon we need to revise the modulus study and take a look at that and see look at adding on that we should probably look at the second floor of Glover too I know that was mentioned on the six six years ago on that study and maybe we should revisit that and um the last question I have is when you read or the comment I have is when I took the tour on that day it was a very cold day and um a lot most of the windows on the second floor I think it was were opened and the comment was is that um the heating systems not that great so if we rehabing this and so money's going out the window we should use this as an opportunity to fix the HV in the entire building I'd say that's it thank you Brian would anybody be able to speak maybe to the air conditioning or the just the the issues at the school we have I mean if you want to get into the building management system we have a system and it controls the temperatures throughout the building I can't speak for a teacher that feels hot or cold and decides to open a window and we we can't police that every minute of the day Brian did bring that up and I talked to Holly the principal and asked her I said can you get us a reason why and I haven't got anything back yet but they certainly shouldn't be opening Windows in the I can assure you of that in your estimation is the system working well is it working as it we don't I mean we monitor it there's nothing the problem is is people on the S is you bring a certain temperature it's cold outside you're bringing air in and you're circulating and and heating it so it's not just pulling cold air so when it's really cold out it's going to blow warmer air than maybe somebody thinks it should be and it's the same you know in the spring in the fall when it's that am I wearing a sweatshirt today or not it's it's that fine line the system is doing its job so I I don't see any major faults in the system Jay uh you spoke earlier about so there's a question of will this change our need for a new school and I believe your answer was no I guess my question as a followup to that is you had the msba tour Cunningham and kot and now we're building something to improve the situation at Cunningham kot will they feel like it's a bait and switch will this endanger msba uh it it just sets off my spider sense no I don't I don't think it'll have any impact on that if they um they review the spes that I believe as we were walking around we told them we were working on a project to to utilize these spaces but um yeah I don't I don't think there's going to be there's any kind of impact on on msba I mean we're we're in the msba program now we're moving towards module one on May 1 so I I feel I I don't think it's going to have any varying on it will help it's still it's still very overcrowded thank you Lori um so I will back up we as Lizzie mentioned I'm on the capital committee and we had talked about this a couple of times and then we were talking about the msba one and a half Mill million for the feasibility study and I had asked why that was happening in February why not in May and I think we've all talked about that here with Nick and it's you know just trying to get things off of may get it done it's not necessary but they're not we're not going to spend that money until we're in the program msba has their program and we're thrilled to be in it because we'll have a reimbursement but as Allison mentioned you know for those of us that have been here we've been talking about there's a space problem for three years and we're talking about we're going to do this we're going to do that but it's all long term and and I know personally I've asked every year what are we doing about the short term and we aren't weren't doing anything I mean we're talking about it but we we weren't getting there but now that we got it you know these guys um Mark and Anna on the facilities you know did this the fourth floor and made that happen so and then when we were in capital we were talking about this this was go to May but we wouldn't start it this summer I'm like oh my gosh it just really begs to be done we have to do it it's a building we have as Nick said it's a 30-year investment we'll pay for it over 30 years it might be 400,000 but we're improving the space we're getting them space in a year they need space they've needed space we've heard it for years it just needs to happen so I'm all in everything you've said thank you so much for your help thank you so much for your work thank you for going on the tours I did go tour the space um as part of the capital I said I'd like to see the space I went to see it um and yeah I mean and and um Holly and John did do a full tour which I really just wanted to see the third and fourth floor was you can't get out of there with this I don't need to see anything else I believe it's crowded I just want to go upstairs okay we'll start on the basement so um great you know great tour they were very gracious very expeditious too I felt you know it felt bad being taking them away from their day job but um it it's just incredible and the number you know was calculated based of last year the 2 million there was this is the square footage on the fourth floor this is the average rate this is the 2 million it was done to get a number to get appropriated to move forward with it now we've had to Aros Street got the work done got a detailed analysis priced it out they've made some adjustments you guys have done a great job please I beg you let's vote to approve this wow that's the most I've ever heard speak in a about you're my fiscal Northstar you know Lori I I appreciate all your work on Capital here at the committee and everything else you do and keeping me informed of what's going on on the schools and and I you know all members of the subcommittee working with the schools in this project thank you so thank you thank you does anybody have any questions or comments they'd like to share with the our great panel Ron oh Ron yeah thank you uh I think I've heard multiple comments that we haven't done anything in the past three or four years and while maybe that's true in terms of capital expenditure I think that maybe doesn't appreciate all the struggles that the administration The Faculty have made to find space with the limited resources that we have so I would just say maybe we haven't found a plan to go build or or develop space in the short term but I do think this committee and the the employees of this this town and the schools have been have done a lot to find space for these kids I'll just make that comment thank you Ron thank you Lori follow up yes and Ron I did not mean it that way I'm looking for a sub you know they're they're tweaking little spaces one closet oh we better take this closet back put the copers in the vestibule of the entryway of the school they're doing that but I mean this is substantial I think this is a substantial investment it's a build and it's going to give them much more space that you know cannibalizing the existing building is they've been doing that it's not been a big spend you know it's been a little bit of a spend but it's not this is big let's can I just say one quick because really Lori just to appreciate you having that with you seeing your diligence and you do pay close attention and you know thinking really in that reality of our limited resources and whatever you all decide as a committee you know I just want to say I really appreciate your support of this project and your um your ability to sort of articulate the way you just did um what we have been trying to say but I think you've had a powerful voice on it and just want to thank you for that J Mr chair I know we often have our guests we talk to our guests then they leave then we Talk Amongst ourselves then we vote uh I'm wondering if right now especially after my colleague's passionate speech if we're just ready to vote right I'm ready am I am I getting the sense from the committee that would like to yeah maybe wave discussion and uh go directly to vote Lori discuss Lor just wanted to make a com because you had said comments were okay pleas um I agree Absolut absolutely want this to happen um my concern in hearing that um you know the sort of energy efficient um um heat pumps and solar panels and things like that haven't even been considered is concerning to me given the vote at town meeting last year for the specialized stretch code and how even given the you know 2/3 threshold was easily reached to me that was kind of a mandate from town meeting that this that's really important to them and because this isn't simply a temporary solution but is going to be used forever I just have I'm concerned that that could trip things up at town meeting for this project um so more of a statement um I'm not sure that there's anything we as a committee can do about that right now but just wanted to name that I'm sorry oh I just wanted to mention that there are solar panels on top of the call School existing okay and actually one of the few that we own in town we don't have a an agreement where we you know paid agreement so we own those full dis Clos you there's an issue with the inverter and we're working on it right now are those going to be used as part of this new construction though no it wouldn't be it's it's it's more to offset the energy use in the building as a whole so everything's going to be tied together so you could say yes because it's all coming from the same Source but it's not there's no like net new solar yeah there's no there's no room left on the roof okay it's helpful to know you I was going to say there still p does anybody have any further comments well and I think to your point I suppose it's certainly worth investigating the heat pumps and the Energy Efficiency from the stretch code that was voted on at town meeting when we go through the process we have an estimate let me just clarify so the units that are going in Meet code they meet the code what we don't have to do is energy modeling or any of that sort of Advanced Energy modeling that's required by Stretch code because we are not touching the exterior of the building so this is a an interior fit out project it is not a full building renovation um that is a different type of project and a different scope we meet code I I just want to make that clear that we are not cutting any Corners we are not we put the best most energy efficient system in that can fit in a space that is very limited um I can get you specific details on the exact type of system I don't have that handy at the moment I didn't think to look it up before I didn't think I was going to get questions and condensers and air handling units today I thought it was going to be more square footage so I apologize um uh and just to speak to um solar panels as well uh just for and FYI Architects don't do solar panel work we will provide a stub up to the roof and then you will vendor it out because it would be incredibly expensive to hire us um but your roof that is over the library would not be viable for solar panels it's notation just from our experience of working with the vendors um and I'm speaking to you as somebody who works at an Architecture Firm that is incredibly sustainably for we have been named one of the most sustainable design architects in the state several years running so um I'm I'm not trying to dismiss your thoughts or um ideas because I think they're incredible and I really appreciate that you're trying to push this project forward but I I'm also trying to be mindful of a budget and a limitation when we walked into this project we were told $2 million all in and we as a team struggled to get you there to get between the feasibility and the CDs we were able to cut just under 20% out of the cost there was a that is unheard of to see that significant reduction between your feasibility estimate and your CDs but this team really pulled it together so um I would love to be able to give you all of the bells and whistles um but it just we have to we we strike a balance thank you for the information it's helpful okay well thank you very much I think we're all set with uh questions and comments I really appreciate your time and all the effort and energy you put into this project and I'd like to thank the committee too for your questions and diligence thank you so I think we're gonna take a vote so I'd like to make a motion okay I'd like Lori to make a motion okay I'm GNA second it because so so I just just for the record and for our for our wonderful clerk we'll [Music] start good s um so we'll start off with what we've been talking about right here right now recently so that'll be the Cunningham project uh unnumbered article in our draft warrant uh that states to see if the town will vote to appropriate Bor transfer from available funds an amount of money for the purposes of a renov project on the third and fourth floors of the Cunningham School 44 EDG Hill roadmill Mass 02186 and to act on anything relating there too submitted by the school committee I have a motion uh to take a vote from Lori second from Peter Karen can you call the role yes Tom yes Steve yes Lori yes Liz yes Jay yes Alison yes Julia yes Peter yes Brian yes Aman yes Ron yes Judy yes motion carries unanimous thank you members I think Nick Milano has his hand up oh does Nick have his hand up hang on uh Nick has his hand uh Mr Milano thank you Mr chair sorry to intervene I would just um note for the committee um that that draft motion um is subject to approval by Bond Council so um just as long as the committee is comfortable with it will with this vote work with Bond Council to finalize that recommendation what their sign off so it might look the verbage might be slightly different um with the attorney's um uh final review just want to make sure that's okay with the chair that's fine subject to final subject to final yes that's fine Mr appreciate that thank you for pointing that out um members of the committee if anything comes up regarding the language of the verbage like we will revisit this and I will inform everybody prly upon him from the Town Administrator so um I don't see any issues however at this time so I'd like to move on to the next article thank you very much thank you very much thank you for being here you talk about us they stay talking School related well we're going to vote on everything no we talked about it already nobody asked any questions that me he asked if anybody had any questions about anything and everybody didn't say yes they were here before and everyone's comfortable with the committee right yeah I'm comfortable with it I'm ready next we're going to go to uh make I'm not sure what's next oh we were going to uh see the this is Art to amend article six they're unnumbered yeah it's an unnumbered article to see if the town will vote to amend article six of the 2019 February special town meeting by adding positions to the school building committee established by said article 6 so this is what we discussed uh this was brought forward uh submitted by the school committee and I you had indicated that Mr oror is on he's here I don't know if he has anything to say okay M uh Mr oror I I appreciate you very much being on um a zoom for us tonight um does anybody uh right now um um have any questions from Mr oror regarding the um the amendment of article six and adding the positions to the school building committee including the superintendent of schools Town Administrator director of Consolidated facilities mcpo certification appointed by the school committee a member with mcpo certification the school principal a school principal appointed by the school committee and a local budget official appointed by Mr Milano the Town Administrator does anybody have any questions for Mr oror as it pertains to this unnumbered article no no Mr oroka is there anything that you'd like to add or say to the committee uh we were planning on taking a vote on this yeah sorry Mr chair uh very quickly I I I was uh I was joining mainly just as a spectator and ask me a panelist twice so speaking happily happily be a fly on the wall tonight so you know I'm not here to speak on anything than okay Mr or I I see you you're here all the time I always want to give you a chance to speak if you do and and thank you for your work on all this also so I'm going to um I I'd ask I think from the committee will put this unnumbered article to the vote to amend article six of the February special town meeting of 2019 um Karen could you call the role a motion oh yes s you need a motion I'm getting too ahead of myself does anybody have a motion as to the unnumbered article concerning the amendment of article six to add positions to the school building committee yeah I move Liz Dylan moves do I have a second Julia Maxwell second uh we're going to move to a vote Karen thank you Tom yes Steve yes Lori yes Liz yes Jay yes Allison Alison come back uh Julia yes Peter yes Brian yes Aman yes Ron yes Judy yes and we'll try for Allison again Mo yes yes okay unanimous second in a row okay um there's one final School article um I am asking the committee to vote um I think we're here with this and this is concerning the msba so just very briefly it's is unnumbered article in our draft warrant to see if the town will vote to appropriate borrow a transfer from available funds an amount of money to be expended under the direction of the school building committee for a feasibility study of an elementary or middle school project for Cunningham school 44 EDG Hill roadmill Mass for which feasibility study the time might be eligible from a grant from the Massachusetts school building authority um so that is the article uh submitted by the school committee do I see do I have any uh motion Lori motion Lori do I have a second as to this article yeah y I'll second okay Miss D second okay um so I move forward to a vote Karen could you um call the role as to this article Tom yes Steve yes Lori yes Liz yes Jay yes Alison yes Julia yes Peter yes Brian yes Aman yes Ron yes Judy yes motion carries thank you all all three unanimous for the schools thank you all for your work on this um especially a diligence tonight I appreciate it um okay we're moving on we have Town Council attorney Melo present I I don't know if we have Mr Milano still on Zoom but Town Council i' I'd invite you to to step to the table um we are eag we have been eagerly anticipating your uh coming here to address um authorizing the consumption of intoxicating beverages on Town property it previously being forbidden and we are asking this article asks us to now to allow that and I had couple of members um and I appreciate that forwarded me some questions Mr that we just had and they're really focused about risk to the town and liability you know as we discussed um and so um I think I'd allow you if you want if you want to make any type of statement just in terms of what you've done and what you've looked at in terms of of this article thanks again for being here yeah know I'm happy to I think that um probably a lot of concerns could be addressed in a in a brief concise summary um it's a good question an important question there are there are obviously risks associated with allowing alcohol to be consumed or or served on on Town property there are ways for the town to minimize the risk and to protect itself from um from risks associated with those activities um I think most importantly the town uh would want to secure from organizations that want to host events that uh feature alcohol certain um contractual concessions like um most prominent among them in my mind would be Insurance protections that for example this is something we work closely with Town's insurers um or insurance agents to to confirm but um we would require that they have appropriate coverage that Mees the town additional insured party um and obviously want the U to to work with the insurers to identified not only the appropriate forms of coverage but also the the U the best you know optimal limits um and we also want to include Provisions that require defense and indemnity um in the event any claims arise um against the town in other words that organization would be required to defend and Inn indemnify the town from any claims uh we' want to have Provisions that require that uh anyone serving alcohol is appropriately certified tip certified for example or otherwise appropriately licensed um and I think um we should take some Solace if that's the right word in the fact that um the town's probably protected in most cases from extreme exposure by virtue of the tour claims act because as a practical matter most most legal claims that would uh arise typically from um events involving alcohol would be negligence based or tort-based claims with respect to which the the town would be um protected by the by the cap liability cap that is provided under the Tor claims Act of 100,000 um so I I you know I think a combination of the insurance protections that we would secure from any organizations that would host events um other contractual requirements that would promise Indemnity um and and wave liability or claims against the town um and you know measures that would um best facilitate um you know smooth operations and and hopefully prevent situations from from arising like ensuring that any staff serving alcohol is appropriately certified and trained um could you know protect the town from as a practical matter from uh claims and liability so happy to answer any questions but I think that generally summarizes it it's you want you want good solid Insurance protection the right coverage the right amount you want good contractual protections um that would entitle the town to Indemnity and and defense um you would want to make sure that you know staff is appropriately trained um and U you know that's that's about it in in in a nutshell I'd like to start out so um Mr Melo attorney Melo how would that like you know um I just kind of a hypothetical um somebody wants to rent out um the library you know have a get some type of fundraiser debt together they like to serve liquor so you know some whomever you know approaches the selectboard and says this is what we wouldd like to do so what would the what would the response be from a Town Council like what would this process look like so the select M might say that's great we'd love to have you do this event at the library we'll give you a one- day license to serve um so like how would that application look like what things as Town Council would you require you know you've got into it but what I'm saying is like how would you execute that how would that how would the process go yeah so the bylaw would require Advanced approval of the select board and and also in addition to the select board any board or Department with control of the subject Town property um it would always require the select board's approval but with respect to property that's managed or overseen by a different board um it would also require a separate approval of the of the board um so we would require as a condition of any approval that um which would which would need to occur in advance of the event um that they agree to contractual terms and I haven't you know we have plenty of forms that we could use I haven't um had occasion yet to you know prepare the the the form or the template we probably would require and I think depending on the event or the the circumstance um it it won't necessarily always be verbatim from one um contract to the next there may be circumstances unique circumstances that uh warrant different provisions and different contracts but we we would follow a general template that would include the language that I um I described and and again among the most prominent important Provisions in any of those agreements would be um really tight uh Insurance requirement ments that that we would formulate after conferring with the town's insurer and um and again we would want to have make sure that we enumerate any policy any Rider that that um that would typically um be required in with respect to these types of events um and make sure that the towns named as an additional insured make sure that we obtain uh Insurance certificates gets from from the hosts and um and even require that um that we obtain copies of the policies themselves to confirm is the certificates just a one-page document that just identifies the coverages and the the amounts and um whether the the town's an additional insured and the terms of the coverage um in terms of the duration U but we I think would also include language that requires the post to actually provide a copy of the policies in question so that we can be assuaged before any approval is granted that um that we're sufficiently protected okay and and just to follow up with that um you would you would you be working with the Town Administrator to be putting that together oh yeah absolutely okay and and then um I assume going back to the select board and and telling them we we've completed the process everything's okay um like like so I just want to know like if if you were one of these people just for town meeting like um you know the select board has approached you work with the Town Administrator to get all the necessary Insurance writers the documents make sure everything's fine like what happens after that yeah and I guess I um some of the particulars I guess are subject to to um you know I'd want to have a discussion with Nick and others about how they prefer to to handle all the the exact steps and sequencing but what I would Envision is is that before any vote is taken um we would have an executed copy of of the agreement from the other side um and that upon the select board's approval it would be signed by um by the appropriate town signatory and that would probably be the select board and the the chair of the committee Library trustees or whatever right okay yeah um the chair of the select board or you know the select board I think would take the vote to authorize and and perhaps uh authorize a designate Town Administrator or um you know or the select board chair whoever we we that can be handled you know that it's uh subject to preference and and logistical convenience and and all that but no the bottom line is I think that we would require that any um any agreement be uh executed by the other side in advance of any vote and certainly any vote would be required before any event occurred is anybody any other member of the committee have any questions for attorney M regarding this article Jay um this is very nitpicky but there is a residential house I believe owned by the cemetery leased out to people who live there and that's that's their home um are we just saying See No Evil Hear No Evil or with the select board and the cemetery trusty say you can drink in your own house or it's a silly question but it's also a real question yeah no absolutely um I think that's um I guess the way this proposed article reads to me is that it would require um Advance approval on a kind of an instance by instance basis um I guess there could be it's conceivable there could be situations in which um you know provided we have the appropriate contractual uh protection secured that an approval could authorize multiple instances or multiple events um I don't know I I guess it's a good question Jay and I think it's worth um I'm glad raised it because I think it's worth vetting and thinking more yeah I'm not talking about them having a party at their house I'm talking about them drinking a beer in the evening yeah yeah and I think you know I guess um my initial thought is that the authorization takes whatever form the vote takes I mean the select board um is the has final say and what it wants to approve and on what terms and you know um how that will look I guess what I was saying is I Envision as a practical matter that if some most most times the way this would work is if the organization wanted to host an event on Town property that featured alcohol they would come to the select board on a event by event basis um that's kind of a unique uh scenario and I think requires some some thought but um but no the bottom line is that any any use any consumption or service would require Advanced approval by the select board now what form does that authorization take um ultimately it would be the select in the select board's discretion but it's it's worth thinking about you wouldn't want to I take I I I think it's an excellent point you wouldn't want to frame an authorization in kind of an open intended fashion that could be construed to authorize um service or consumption beyond what the board intends you know um some sort of cart blanch you know right to use alcohol on a on a particular property we would want to avoid that um so it's it's it I think in addition to all these protections we want to make sure that any authorizing vote is framed and tailored appropriately is this something we want to hammer out before the February town meeting or is it something we'll figure out with the select board after that um I think it um I think it could be it's something that the board um is should be mindful of and aware of I don't think I think that I guess what I'm trying to say is I know I caught you off guard and I'm not trying to pin you down but is this something yeah you know I was just going to make a comment to Jay and then attorney melow like I think and and maybe Liz others can chime in I I think it's I think we can distinguish those situations terms of the intent of the article like like we're talking about social host liability and thing like drram shop yeah I love a good dram shop yeah so like Jay I I appreciate it because that's like that is a good nitpicky question and that's something I would see on the floor but I I and TR if I'm off based on this like you know they're renting a home private for purposes of private residen so I'd like see look at the Le I think I think it's not the same situation that the art they know the intention of the article I could be wrong but that would be like my on my feet answer yeah yeah and I get that I caught you off guard I'm just wondering do we have to do something before town meeting four weeks from now or is this somebody else's job I I I think that the article was framed broadly enough to to confer you know a lot of latitude upon the select board to decide these types of questions I think that's probably the most appropriate way to frame it um I I guess the short answer is I think the way the article is currently framed um gives the board the authority to to decide again how um how on what terms it will allow alcohol to be consumed um on any Town property including the property describe um which I think is the is the right way to to frame it Liz I don't know why you brought me into that hole for J and maybe Liz I you were looking at me I thought at you for a different reason do you have anything you'd like to I did not raise my hand to excoriate I raised my hand to ask a question I thought you know I was get I was getting the feel um Mr Milano had mentioned the last time he was here that um the town was going to be working with their insurer who had made certain recommendations and I just wanted clarification you have listed a the things that I would tell I'm you know also an attorney I would tell my workplace to do in this scenario um so I feel good about that but I just wanted to make sure that all of the insurance um recommendations have been implemented it would be implemented yeah it's hard to capture it in the article but um you know rest assured that um that the contractual protections that we would secure from from organizations um would include language that I think pretty copious to tail lays out all the insurance requirements and I'm thinking as I'm saying this that of language we include in templates with with contractors um and it enumerates all the different types of coverage cgo you know commercial general liability professional liability umbrella um workers comp has a standalone paragraph that requires um that the municipality be um additionally insured has language that requires that if the insurance cover just terminated that we receive advanced notice it's pretty carefully delineated and with something like this I think you want to get really granular and not just identify policies but Riders and um and frame it so as to um maximize the protections of the Town um and that's as as a practical matter that's something that um we really need to work with the insurance agent to correct because they're um they're intimately familiar with with the types of covers that are available on the market and um and and the amounts the appropriate amounts that we want to you know sometimes you run in when you run into um issues when you're dealing with organizations that particularly organizations without a lot of resources um dealing with insurance requirements because they can be in some cases cost prohibitive you know and requiring um a $10 million umbrella policy as opposed to a $5 million umbrella policy can with some parties that they don't blink and high with others that that's really meaningful and that'll drive up their premiums in a in a cost prohibitive way um so you want to you know make sure that um that you have the appropriate coverage and that's something we would work closely with the the town's insurance agent uh and that's an exercise we would work closely with the in insurance agent um in undertaking so anybody online any want to have any other questions for Atty malar Town Council no I liked everything you had to say okay we comfortable this okay JY mow I I appreciate you coming back and thank you uh very much for waiting around no problem at all so good to see good to see you sir I'm sure we'll be speaking again yeah I guess now we can have a discussion if we'd like um anybody would like to maybe speak to anything un comment sure pleas so I was very heartened by Mr Milano's statements yesterday about the fact that these would all be at open select board meetings and people would have a chance to weigh in in the neighborhood and that made me feel a lot better about some of my questions and I knew that attorney Melo would have good answers about the liability but it was nice to hear about that too so I appreciated that from both of them thank you Liz good anyone else have any comments just as to the yeah I oh I was I'm sorry go oh no go right ahead I was just gonna say I feel like the his um point on the provisions of defense and indemnity like I didn't even think about that before which because I'm not um but that made me feel better because the indemnification of every you know we off the hook he hit on every single thing yeah you know so you're thinking to yourself yes yes yes so that made me feel same I would not expect any less but still that made me feel very comfortable and it's true that the insurer would be able to help um because they'll say this is what you need in order for us to ensure this and if you don't have that then we won't and then of course you wouldn't do it so that's good um I'll I'll bring this up and I'll bring it up just because it's come up uh in past Town meetings from long long time ago any policy considerations for drinking on Town property anybody have any concerns about that generally I know historically you know Milton's been a dry town for a while a long time um I remember when Abby Park and those liquor license would coming out it's a lot of conversation at town meeting about the expansion consumption of liquor in the town so I just didn't know I just want to raise it it's it's come up before historically so I don't know if there was any member of the committee that has anything to say about that and I just feel like I got to bring it up like like to welcome Milton to the the out of prohibition well Peter I thought I was gonna you know get some you know that car Nation t total not for me I'm Irish um but no I just think it's a valid thing I I just I just didn't know if anybody had any issues who wanted to speak to it Liz well the thing that also makes me feel better about it when I was talking now when attorney melow was answering my question is it's true that because they're going to require Insurance of a certain level you're not going to have a group of like three friends forming a fake Society in order to do it and drink let's go drink on the deck that can't happen because you're not going to spend that much money and if you want to and you want to be insured to that level go ahead because then the town is protected and the people in milon are protected fine yeah I think that it's you know I was worried before about it being a slippery slope but I was really glad to have attorney mow come in because I don't think that that's really possible um with the insurance that we're talking about so that was helpful okay any other comments the only the only comment I guess is you know if you're sponsoring uh something it's going to cost you something and where does the money come from so if you're the library for example and you're I'm the friends of the library outside I can understand that if they want to Pony up and have a fundraiser they're paying for it but I don't think we want departments going uh you know having uh their own little parties on the town property given the cost for insurance Etc if they want pay for it I suppose they could but I see this more as a what that's why I asked the question yesterday about are we selling it or are we Distributing it if you're selling it you can make enough money to pay for the event then it makes sense and I guess we don't really care who steps up to sponsor it and to make it work Jack yeah um you made me think that you know we're the pre-own meeting we as much as we can should hash out all the meeting all the issues that are going to come up in town meeting and pre-s solve them uh this is a town meeting that in the very recent past voted not to allow marijuana to dispensaries in town and that was as far as I can tell entirely a moral SL Health decision it certainly was not an economic decision um it's also a town where the primary form of entertainment among high schoolers seems to be drinking in the woods and that's a problem in town and a problem that we haven't solved so I can see U I can see objections coming up on the floor of town meeting I'm not sure if I could say exactly what those objections would be except for sort of a moral what sort of example are we setting and do we feel like we've just I don't know what our answer would be what would our answer be Liz do you have any ideas put your head down um I'm gonna write it down no I feel better about the drinking in public because we're having tip certified bartenders to make sure that people are not getting over served and that people are of age so that we're not serving minors um on Town property which would be very bad and so I feel that we're not hopefully not going to have people drinking to excess um I feel better about my traffic concerns because um first of all people would have an ability to go to the select board and say that they have concerns second of all I think the select board would take that into consideration and also I think the idea would that would be that it would only be limited to a few you know times per area per year like you know the two on the deck that we talked about um I don't have like a feeling that drinking is morally bad so I can't speak to those people but um I think that a lot of it is being I think it's a good compromise between those two positions because I think that the risk is really being dialed back as much as possible I mean I don't feel a need to drink like in public property but you know I take who made that point Brian made that point about you'd made that somebody made the point about bringing together community and camaraderie and I think that that's true and if more people attend these events that's wonderful bring Community together I don't have a problem with that yeah I I agree with that I think that's a very positive thing I think um bringing people to town together I think over centuries right people have got together to raise a glass all in moderation of course but you know I think it is a good thing and to lizz's point you know that the protections are in place um you know I think it's a benefit and I think you know based upon my observation of many of these get togethers um that people are responsible you know and that's a good thing and I think it will only benefit the town as long as we can saf guards and we continue to be responsible so I think it it really does fall I'm sorry no no go ahead go ahead talk I'm going to remember to raise my hand go ahead no Peter I probably won't but I try to remember I think the selectwood basically the answer to your question you know if there's moral outrage or or issues it's going to fall on board to basically weigh in on on that and even in the town meeting if there's suddenly a wave against this a town meeting I'd be surprised but if that happens then it still falls on the town meeting members and and the select board to basically wanted for this so I don't want to be the Guardians of people's morals around alcohol I think we just it if it happens we'll deal with down anybody online my hand yeah of course it's okay um I also think that by allowing it legislating it you keep it from happening in secret so people might overc consume and then go to the Halloween event I don't know people might drink at home and then go to the tree lighting here if you're having alcohol served you might wait until you get there and then you have a tip certified bartender so I think that maybe there's something to that as well and having additional police presence having additional protections um having the opportunity for Neighbors to speak about it I think that brings a lot of um openness about what might be going on anyway so I think that that's welcome okay well I appre apprciate it um do I is there a so this is an unnumbered article to see if the town will vote to amend chapter 105 alcoholic beverages of the general bylaws by striking section 105-115 D1 consumption on Town property and Lease premises sections a and b b um not only uh section a uh authorizes drinking sale of possession of alcoholic beverages on Town property and section B for the record uh is concerning a fine um I do not think this fine will be an issue in this town that's just the current fine correct so that's section B and it authorized as the town clerk so I'm not going to read the whole section but we've all seen this in their draft article it's essentially going from Pro prohibiting yeah to authorizing that's what it is so uh do I hear a motion as to this article yes Julia Maxwell do I have a second to Julia's motion second Steve ryes second the motion um Karen can you call the role Tom yes Steve yes Lori yes Liz yes Jay yes Allison yes Allison yes we'll come back Julia yes Peter yes Brian yes Brian sorry yes yes Aman yes Ron yes Judy yes we'll try Allison again Allison yes there you are okay the motion carries see another unanimous okay thank you very much everybody good time so I just got some housekeeping things can I go first what what do you want to say remember yesterday we wanted to vote on that um yes and that's what I'm going to talk about no it's okay I appreciated uh I may have forgotten I forget to call attendance so I who knows um so I made an attempt to amend the um agenda it was denied respectfully by a town Clark no big deal uh Karen and I Karen Karen worked with to Clark to get that done so I'm thinking it's a very easy comment and I think I I feel as if though the the committee is in agreement as as to this housekeeping article but what I think we'll do with this is we'll just hold back on this for the presentation of the other planning board articles and we'll do them all on mass and I'm saying this now because I posted for Monday I don't see really a true need for a Monday meeting at this point point we can all come in to vote on that one article and I would prefer not to do that I would prefer that the committee members work on the comments because I'd like to assign some comments and I think that maybe we don't need that meeting on Monday to vote in that one article and we could just kind of group it all in February I think that might be a better use of our time and I want to get you guys worn out before February starts because we're going to be in here a lot I I believe with the planning board and any and any other article that may come down the pike I mean I could see potentially four or three new articles um which is really going to be a busy month so uh that's kind of what I foresee um I think it's a better idea so sorry what's the one article it's the Brook Road overlay oh okay so I I I I sense that we're all like you know we got to see that through but I don't see a pressing need to to come in for that one thing um I'd like to assign some comments now to people and this is a little different than what we've done in Prior years individuals have done comments but um I just like to I'd like to everyone to get some experience writing these as you can see from our draft that's right the town provides a tremendous amount of background information in the draft that you I you should really that you should use um and butress those comments with our conversations here as I said um the vote know I think the the first thing that we put forward is this is why we voted um this is the committee this is what we said I think it is important to add some different opinions in the comment just to share our discussion and what it entailed um I think for some of the Articles it might be good to give a little history like we have the fire station maybe talk a little bit but what really I think you should did in what I did in my first year when I was asked to write a couple of these I just went back to the old comments and you'll see all different styles you'll see some that read like a story you'll see others that are just like wrong dad like just like this is what it is um we need not be verbose with these I think these are you know well there's some differences I think of opinion we may have had on very small I think we've all been unanimous on these um so I think you know this has been a good process for us um so I just ask you just go back and read the old comments and I think they'll just show you and you know what the different styles are you can tell different people wrote them I I can anyway um you know um Lori did a comment about a public way Lori was that last year I think it was it was up by the Animal Shelter by the animal shelter um and I'm I'm not armed with that information that that was a great comment it was like two tight paragraphs of public way information why and why we should do it and what we discussed it was just a really it was a really good comment there are some comments if I look in the past some of the other things like lamb woods and some of the other things we've done which have attracted a lot of attention no should be long right there's a lot to talk about um some of these not so much and I think they're representative in some of our previous warrants i' really like um but I think it's important as you draft these that you do mention some of the Alternatives that were discussed whether or not they were approved no yes but I think they should be just put in there to discuss us um now I'm going to assign these I I don't want anybody to feel slided can can I ask Shar can I ask about the tone so you said like talk about Alternatives I want to know your opinion I think we made a decision and we want to say why we made that decision correct so for example if we're talking about some of the Amendments that did not pass last night I would not suggest anyone say here are other things time me to do if you mention it all say we thought about this but we decided not to and here's why we decided to keep it like this and here's why like back up the decision we made and not say oh you could do this or you could do that yes I agree like like that's important that's something I was told a long time ago like you need to give the message this is what we voted and this is why we said it I think in the past and I I don't want to speak to anyone more in committee but I think sometimes there was some comments that confused town meeting right Jay oh yeah like what did you guys vote on like it sounds like you got one side and the other side right so I mean you that's what I when I made the comment the winners write the history right I you need to write it this is what we voted this why but I I do think it is helpful to talk about the discussion you know jaym Emmons from the other night things that Julius mentioned about the stretch code you know and it's applicability to the project you know why it's a good idea why it wasn't done because you know X Y and Z so these things are helpful and I think it shows what we talked about um and putting things in that we actually talked about and not pulling things out of out of straight asso I think watching the meeting um that's really all I have to say Julia so you're gonna sign um people or groups to draft the comments and then what so I draft my comment then what then it comes to Steve okay and then Steve and I look him over we try to make them look nice and clean clean them up grammar and then we we would submit them so the rest of the committee doesn't get a chance to see the comments that everyone drafted uh I can circulate the draft comments for everybody um I think given our deadlines I don't think we really have a opportunity to kind of like go over them and Redline them and start to talk about them um but I would certainly circulate the comments so I used to wait for the warrant to come and be like oh wow you know I will share them with you yeah that would be great there were just a few things that made it in last year that if I had seen that ahead of time I would have been like whoa and it'd be nice to have the opportunity to and I agree with you get on board with what's being written but like you said not to go in and nitpick everything but more just to make sure that you know we're all in agreement with the way the discussion was represented represented I think that's the importance appreciate that and that's the importance of going back and just watching the meeting yeah okay and it really can fast for you know what there was nonsense in where with those substantive conversation and put those items in and and you tell town meeting about the work we've done right showing up here I think it's important There's No Nonsense that goes on here so that's really what I have to say I don't be offended if I'm not ass signning your comment we're going to have like 70 of them at the annual town meeting so there's going to be plenty to go around um um so this is this is kind of what I see this and um I'm sorry if you don't want to write one but um so Peg access uh the fire station money the 60,000 ronia could Ron could you write that for us please yeah I'd be happy too Ron thank you and there's some good language in there if you want to talk about fire department history you can go for it but I I um I would appreciate you doing that one um the senior tax uh Judy uh you by far have done the most work on this and are the most knowledgeable uh I'd ask that you uh write that comment for us I accept as long as I have another Committee Member with me okay I'll go I'll get back to you um our liquor license issues uh Liz would you like to tackle those both the authorization to consume and the um five new those are kind of like one on the school articles um I kind of would like to lean on my subcommittee on this uh I'd asked Lori can you take the lead on the three comments y um that asked that if there are subcommittee members who like to to chime in and message Lori about their ideas or things that they would like to see in the comments please do um Jay I may ask you to do the lead pipe one yes sir and I think that's all um if anybody has any so I need to get these to Mr Milano by Tuesday you forgot to say lead with that yeah I didn't want to leave with that because I knew nobody so like I I know I've done these before I'm going to take a I have to write some other stuff for the moderator and everything so I have my own project I I have to do and I have to go on TV with him um so um if you have any questions about these I know you probably won't CU you'll look at the call me give me a buzz over the weekend I'm like be around all weekends Saturday Sunday whenever I can meet you somewhere we can talk on the phone we can zoom um I don't know if I'm going to give you like the all the answers but you know if you have questions about like how do I start this um you know I'll be happy to help and you if you're in up in the air about anything or something call one of your colleagues call me maybe I can point you in the right direction to somebody but um you know I don't think these are so hyper and complex that any of you here will have any problems doing these and I'm really looking forward to seeing what you're right Judy has up Judy oh you need a friend you oh um so you just mentioned that anyone writing a comment could call a colleague for um reassurance or um help in a way and that would not be out of meeting law cuz you're just conversing about a comment and um it's one onone yes um I just wanted to make that point for the public watching at home um I may send you a little note is that okay sure would anybody like to give assistance to Judy on the circuit break I I'm happy to be a a friend on on the phone so Judy why don't you include Steve and I in the correspondence okay just about the comment and we can help you out all right thanks a lot thank you Judy Julia I was also just gonna um volunteer myself for I'm I'm a pretty decent writer and I'm very anal about grammar and things like that so if anyone wants like a once over or is stuck and I'm happy to help over the weekend I can't guarantee a ton of availability just with my three and sixy old first pick me first okay first send it on over but Friday and Monday I should I have time to review so Julia I really appreciate that um I'm I'm sure you probably better gramor than me I really I I enjoy grammar I work really well with something to work off of so if you have a draft I'm happy to then like go off of that love a good semicolon Oxford comma forever no yes if you need to send them on Tuesday when do you want them by um I would ask just set okay you want deadlines Monday at noon I yeah I would say Monday at noon by the latest Monday noon by so that you can circulate to all of us before yeah like I'm G to have to circulate them but like if I circulate them and someone goes to Julia with some like grammar questions like you're not going to get the Julia version you're gonna get the the raw version or the Tom and Steve cleaned up ver you know what I mean I'm trying to G to try to get them out as I get them to everybody so yeah it's it's a lot so well and it's I feel like it's a speak hour forever hold but like when you send it out you got we all have to look and if you miss the chance to look then that's on you yeah and and like I I'm going to be you know I don't know what it'll be like I mean Town meetings vary um you know if we miss something and I get called up you know I'll mention it you know or if I'm asked about it I get a you know I'll tell them but um you know that's why I said just watch the meetings stick to the meeting stick to the comments stick to the discussion and there won't be a problem okay I'm I'm I'm I'm gonna I'm I'm in the on the point of probably cancel this Monday meeting okay but just keep an eye I know you will keep an eye out on your email um and if any again anything comes up even outside of the comments please you feel free to give me a buzz Jay different topic different topic um we've still got a lot of work to do for the February town meeting yes but can we should we start should we be working on the Maytown meeting working on our sub committee work I do well with deadlines if you tell me to you know should we start doing internal presentations of oh I looked at the X budget and here's what's going on yeah we do I'm I gotta tell you I'm very nervous about the planning board stuff okay and I'm nervous about any potential any other bylaw that might come down and I'm also concerned about any citizen matters that might come down I don't want to overextend us in the month of February I really Jay I don't want to overextend us in the month of March I true but I think we need to zero like our next thing is the special so I mean we could meet five days a week because I'm really anticipating probably up to maybe 9 to 12 meetings in the month of February okay to tackle to get the necessary people in here the additional questions I don't know I'm just like this is going to be a very I think these are going to be some hot issues okay for town meeting um I will give a lot of thought to this Jay and I'll think and I I will ask I think it's good Steve you could talk about giving you guys some certainty in terms of scheduling out through May so you can plan with your families and other things and just so you have a general idea of what we're going to do um and I'm cognizant of that you know I I don't want to I feel bad dropping things on people at the last moment but but Jay it's not lost in me because I'm constantly thinking about the annual and the work we're going to have to do so you know Julie mentioned it I think Julie mentioned like you should kind of have like a little nice little break there's no more breaks um so you know I think after we finish unfortunately on the 24th 25th 26th we're going to be right back here that first week March and we're going to be dealing with the presentations by the different subcommittees talking to the warrant committee you know and then having the people in going through their budgets with them and then maybe override so you know there's a lot this is uh quite the year to be a first year learn a lot so um I think we're going to have an overrate so that's a big deal to the Tom yes Judy I have a clarification question sure [Music] um so if we're getting our comments ready and it's going to print we still have the planning board the warrant would be reopened for that and our comments would have to go via a green sheet at the town meeting yes that's true Judy okay and I've talked to Mr Milano about that and we're in agreements it happens from time to time I don't remember at the last time but we will be green cheating these comments and also it would seem to me that the actual articles might not make the print with that how excuse me how would that work the the article itself and the comments now all go into a green sheet that it has to be posted to the town the town needs notice for these articles so I wouldn't be surprised Judy if they pop up on the 29th and they're in the printed warrant is that the last day for that's like the last day that's like the secret secret and I've already so I've dropped that so so Judy it's a great Point comment I I don't know where they're at they might and he was here they might be with Town Council now I know there was some conversation they just making sure the language is good but I wouldn't be surprised if those pop in because of the notice issue to the town so we can do our comments on the Green Sheet which is a no it's not helpful for down meeting unfortunately I didn't like oh my gosh right getting the comments the night out but I had an idea that popped into my head and I may have mentioned it um but I'll ask it again say the article itself goes into the warrant we haven't even you know done our work on it and our comments are going to be on a Green Sheet would it be wise to have the warrant go to print with these not fully processed articles I have just a little blurb that would say uh the comments however you want to word it the comments will be on a green sheet please check for the comments when you arrive at town meeting and that was way perhaps when a town meeting member receives their warrant in the mail they're not perplexed as to why there's no comments as what they usually see yeah yeah Judy that we will put a placeholder in there indicating to the citizens of the town the circumstances surrounding the comment why it's not in print so that'll be noted for every member of the town to see in the warrant so they'll obviously the select board is the one who authorizes these so they saw a need to open the warrant and bring these forward and that's their purview so um you know obviously that'll be reflected in the placeholder but we'll just say like stand by comments comment coming comments coming and I think hopefully you know people watch us in February and they they listen to our discussions on them and I probably give them a good idea of where we stand on them the planning board's work what they've done um so everyone I think uh comments by noon Monday at the latest as if you finish one on Saturday send it over it's um gives me more time to look at it gives me time to circulate it and if it needs the Julia uh scrub then it can get that um so noon Monday do I hear a motion motion to adjourn second second St Peter we areour thank you everybody [Music] the he [Music]