##VIDEO ID:WAWCDKR1KpU## fabulous okay so Julie you can let anybody else in if they're here thank you and I'm going to I have the agenda right here call the meeting to order and I would like a motion uh to allow for remote participation as written in the agenda so moved and do I have a second second okay roll call vote an alphabetical order by Town Pam nurse act yes Sarah monu Arlington yes Linda herbison Bolton yes Steve conquered yes Maggie Shar over yes Sharon must Lexington yes Jeff St need him yes Alo yes very good that means that everybody's volume control is working too which is nice to know uh just a brief comment uh due to a family medical issue there is a chance that I may have to uh leave the meeting in the middle probably to come back maybe not and I've already talked to Alice about it and she will then take over the running and it will be smooth as silk okay very good uh my understanding Julia is it still true that we had no public com written public comments for the chair to speak during this meeting is that correct that is correct uh so uh just for um partly for Linda's sake and also as a reminder when we do have uh in most of our regular meetings not in specially scheduled ones most of our uh regular full school committee meetings we do allow for public comments which is optional but we allow for it if we are in person then the commenters can just show up and make whatever comment they want as long as they're within the bounds of the policy if we are remote then they have to submit the comments in advance and the chair is the one who actually reads the comments to the meeting and so at this point we have none for this meeting so we move on um the consent agenda now I'm going to recommend um that we take the minutes outside of the consent agenda vote on the consent agenda and do the minutes separately and you'll see why in a few minutes so if there's no objection I'm going to state that the consent agenda consist consists of the approval of list of monthly grants monthly donations and surplus property and uh just a reminder that the consent agenda of the items that are uncontr versial and that we can kind of just vote all together and get them out of our our docket so would somebody like to move the consent agenda with those three items in it please Maggie Sharon second all right any uh questions or comments on the consent agenda those three items very good then uh roll call vote am nurse acting yes Sarah monu Arlington yes Linda herbison Bolton yes Steve Leo conquered yes do yes yes Sharon must Lexington yes Che St yes Jo yes great now for the minutes so the truth uh so uh some people believe that you can only vote on the minutes if you are present at the meeting we've been told that is not the case case although generally when we when we don't have to we uh we usually abstain from voting on a vote of the minutes if we were not at the meeting there are sometimes in which you have to vote on the minutes even if you are at the meeting because it's possible that it's a set of minutes in which nobody currently in the school committee has been there uh one example is executive sessions when we have to go back 10 or 20 or 30 years on Executive sessions and vote to uh make parts of it public so in this case however if you were if you'd feel uncomfortable voting on the minutes to approve the minutes when you weren't there you can certainly abstain from it so we're going to take these uh four sets of minutes I believe that there are some minor changes on them so you read the four sets of minutes uh I don't think there are any substantive changes but I believe that Julia tell me if I'm wrong or Charlene there are some minor changes to some of the minutes let's take uh December 12th so would somebody like to um oh so why don't you um share with us what they what if any changes there were for the December 12th minutes and then I'll I'll State the motion in a way that'll expedite matters so were there changes to the minutes of December 12th Julia or Charlene I know that Alice threw a few in that list I do I know the signature lines needs to be added to that it needs a signature line I also believe that Pam was not shair at that point in that's right I was not shair so I'm going to I would like somebody to move the minutes of December 12th to add back the signature line and to eliminate the designation of chair for Pam on those minutes I believe those were the changes so moved okay and second any further disc discussion on the minutes of December 12th very good roll call vote pam pam nurse Acton yes Sarah mue Arlington yes Linda herbison Bolton yes St do conquered yes Maggie Sharon do yesan yes Sharon must Lexington yes Jeff Stam yes alas Joe yes okay were there any uh suggested changes on the minutes of February 28th Pam I was no longer chair It also says you for chair on February 28th yeah okay so and I believe there was no signature line on those as well is that correct that's correct so it would be again to remove uh Pam's designation of chair to add a uh signature line were there any other comments on those minutes right well then so the motion is to approve the minutes of February 28th removing Pam is share in the minutes and adding the signature line can I have a motion moved and a second please second second further discussion these minutes very well then roll call vote pamur Acton yes Sarah monu Arlington yes Linda herbison Bolton yes Steve Leo conquered yes Maggie Sharon do yes yes Sharon must Lexington yes Jeff St yes Lucas Joe yes very good uh the minutes of March 7th Pam I'm so happy to have you as chair during these minutes I was not chair okay once again Pam was not shair and I believe we need a signature line that is correct are there any other changes we need for the minutes of March 7th very well then could I have a motion to approve minutes March 7th with adding signature on and removing Pam's chair so moved second second very good roll call vote Pam Nur Acton yes Sarah matu Arlington yes Linda herbison Bolton yes Steve Leo conquered yes Sharon dber Sharon must Lexington yes Jeff Stan yes Lucas Joe yes finally the minutes of September 10th are there any changes we need to make in those minutes I do believe we need a signature line that's and and it's 2024 and and it should be 2024 not 23 and and I am not sure right so Pam is not Shar 2024 and we need a signature line and Charlene do you have another one no that was it very good so again I would vote I would like a motion to approve the minutes of September 10th 2024 with said changes made to it so move second very good roll call uh any other further discussion and change no roll call Vote hamur acon Yes Sarah montigue Arlington yes Linda herbison Bolton yes Steve Leo conquered yes Maggie Sharon over yes Sharon must lexingon yes Jeff yes Lucas Joe yes very good that uh concludes the minutes and all the items on the consent agenda chair's report does anybody have an item for the good of the organization and uh for for Linda the good of the organization means any uh item which is of General news interest and a positive light for Minuteman uh members in their Community or things that they know about or they've seen so tonight are there any particular items for the good of or organization well the next one is uh actually for the good of the organization we'll do that separate nothing so we'll move on and we'll say hello once again now in a h full regular school committee meeting to Linda herbison and we're very happy that you've joined us from Bolton thank you the same time at the same time I'd like to say thank you once again to Erica Elsie for all the um really superlative work that she did to this to this committee and she had quite an eagle eyee on things and uh she knows uh she knows Linda and Linda has come very highly recommended for America which is all the vote of confidence that I need very good very exciting subject subcommittee goals item 5D so generally what we do at the be towards the beginning of the school year is that all the subcommittees meet and they come up with their primary goals for the year let's say three of them so I would like is for all the subcommittees to meet uh to develop and vote on what they think is their most important goals for the year uh keeping in mind of course also the full school committee goals and I would like you to submit them to Julia uh prior to October 29th so the officers can take a look at these at the officer meeting and and present the full list to the full school committee on our our next meeting so all the subcommittees should meet discuss goals you don't have to be you know go out in left field on that uh if you'll excuse me I'm gonna have to take this Alice could you please take over for a minute yes so um Jeff was just asking that everybody meet and um submit there subcommittee goals so let's agree to submit those to Julia do does anybody have an idea of a good date maybe before the next school committee meeting before the next officer's meeting um maybe Julia can um identify when that is and let the school committee know that they need to um submit the subcommittee goals does that work okay uh so the next thing is let me see we have the principal's report oh I'm muting myself um first and foremost I want to introduce our two um student Representatives that will be attending our school committee meetings and giving you updates today is more of an introduction so that you uh get to know them and then they will be doing presentations uh at each meeting that we have uh coming up so at first I'd like to introduce Riley trusdale I'm going to let her talk a little bit about herself she's a senior but uh she's repeating her Duty from last year as my understanding as being a rep uh from last year so I'm gonna let Riley kind of introduce herself and then we'll go into our Junior rep hi everyone my name is Riley I'm super excited to be um back with you guys this year as one of the student reps I'm currently a senior in veterinary science science and I've also been out on Co-op since February working at local vet clinic um and yeah I'm really looking forward um to this year and being able to keep you guys updated with class events and other stuff going on through the school and Riley comes to from us from walam if I'm correct R yes yep and then as our Junior rep we have uh Tilda trudell going to let her introduce herself I think you're mute not muted something's going on with the audio not yet what about now ah you got it there we go my phone and my computer were not agreeed um hi I am Matel Pell I'm a junior in Early Education and teaching um this will be my first year as a student rep and I'm very excited to keep you updated on the students point of view at Minuteman and yeah and matela if I'm correct you come from Arlington yes I'm correct so as you know um our reps are very invested in school they're also part of our school council as well as um they are heads of well in their Student Government they're the presidents I think if I'm correct of your classes as well so they're going to give plenty of updates every time that we meet so welcome uh to our student reps and thank you for coming tonight so now for all the fun stuff I'm just asking if I can share Paul yes oh there we go we're getting there so just want to get to here we go um so today's uh leadership report we're going to talk about I'm going to bring up a couple things regarding um our our mcast stuff is as well as our state Matrix stuff our chronic absenteeism and we're going to review a little bit about um where we are for enrollment as of October 1st and where we are for admissions October 1st I have October 1st numbers but I also have where we are as of today so um to start off we like to talk a little bit about our student growth now if you look at this chart here um we're comparing last year's growth to this year years's growth and when we're talking about growth we're we're looking at a cohort of students in the same percentile range and how they're doing from year to year um and if you're looking where Minuteman is uh if we look at La last year's growth which is 2024 a lot of our students in ela um and we're talking to each uh student group as well are in the high growth range uh so if you're looking at all students uh between 60 and 79% you know in 2023 we're at 65.4 and then in uh 2024 we went up to 66.1 um we'll talk a little bit about lowest performing because if you notice there's only one value there um and I will definitely go through that a little bit especially when we're talking about chronic absenteeism in the state Matrix um even our high needs were up 6% um and again low income 62.1 6 6.3 with students with disabilities again if you see that there's a value with Hispanic and Latino uh the reason why it's reported in 2024 is that our number in 2023 um of number of students wasn't great enough to have a report but in 2024 we did so that's why we have that value there and then as you can see in our white subgroup there or our student group um also moving up by percentage Point uh from 65 to 67 so in ela our growth is doing quite well and we talk a little bit about math um as you can see we've we're still in typical growth uh which is a good thing but we have um some drops compared from 2023 to 2024 um as you know we're probably down about five percentage points for all students and again the lowest performing is being reported 20123 didn't have that I'll explain that a little bit later if you look at our high needs we're pretty much right on Point low income has gone down but our students with disabilities has gone up almost to high growth which is a good achievement and again um our students sorry people are blocking my chart on Zoom so I just gotta move you over a little bit uh 57.2 but down to 52.1 so again we look at these things and we these is the data that we look at and we we work together as teams to kind of figure out okay what what's going on but remember everything is based off last year so we want to move forward to this year so we kind of come up with game plans um we have certain meetings to kind of discuss how we're going to close those gaps um as we move forward and you won't see one for science uh due to the fact that achievement um in science only happens in three grades throughout their whole career uh third eighth and Ninth and here at minan we do it at 10th but for growth we need each year that goes through from a student's um start to finish and therefore that's why you have math and Ela but you won't see any for science so this chart is actually very uh makes me very happy to see um talking about chronic absenteeism and with chronic absenteeism uh you know it is the belief that when students are in school we show better achievement and Through the Years um from 2022 to 2024 you want your chronic absenteeism uh absenteeism numbers to go down so you don't want to see a greater number going up we actually want to see the percentage going down so if you look at all students in 2022 um it was reported to the state that we were at 16.7% then in 2023 12.9 and then as of last year 10.5 and my hope is that as my term as principle that that number continues to go down into a smaller um amount so again with our groups if you look at what's there um we have high needs low income again hispan Hispanic Latino which is now being reported in students with disability all those numbers have gone down uh through the year so even within the student groups uh we don't have a number that is going in the reverse and that's going up so we want to kind of keep going down through this trend um as we're moving forward so these numbers are very promising I'm very excited for these numbers and again my hope is that they continue to go in the correct direction I think we do a good job of making sure we're watching attendance um and as a sort of meeting that we've been having on Mondays we sort of do an overview a a leadership uh student support team not just a regular student support team where we're reviewing these numbers and we're making plans on how we can support students to improve their attendance if it's um trending in a way that we think uh needs assistance so let's move over to the state Matrix um our state Matrix is determined by um factors and this is what goes across the state and we're looking at things like achievement uh growth High School completion um our uh our English language uh Learners Proficiency in English as well as some additional uh indicators and if you're looking at this chart of the progress towards Improvement targets you'll see how many points we earn over how many possible points and then we get a percentage out of each one of those so the key here to know is that the state Compares all students like I showed you before but then also grabs lowest performing students which is usually the 20% uh on the low side based off of data that they've attained before and so when you look at this chart believe it or not what happens is 50% of our data um comes from all students and then 50% also comes from lowest performing so it gets detailed uh we look at the detailed part of this to kind of see where's our high points and where's our low points the other factor that you have to realize too is if you look on the bottom here the 2023 to 2024 um to get our cumulative um uh Improvement percentage we take 2023 is data which was 89% and it we take 40% of that and that's how the state kind of calculates that out and then in 20124 where our number was at 56 if you look in the chart on the left they take 60% of that so the way I always explain this is It's the pi always has to equal 100% so with all these factors achievement growth School completion a changing uh attaining uh English proficiency and our additional indicators all of those pieces have to equal out to 100% And then when you have the 50 and the 50% right we got to put that together and make that 100% so there you also end up with your 40 from last last year and 60 now I was going to mention this before as I said before lowest proficiency lowest proficiency was not calculated after the pandemic because the state really wanted to make sure that there was an equity uh was being figured out um especially when it comes to attendance things of that nature how we were learning on Zoom so the state had determined that we were not going to use lowest performing data until now so now the 2024 basically uses that data that lowest performing data that wasn't used before so what does that mean if you look at the 89% that was there that was without our lowest performing students now with our 56% that kind of includes that group so when we're looking at these two things the things that we care about are our progress towards the targets and that's the number percentage that we compare against ourselves to see how we're doing the other important one is the percentile ranking and if I go back that 74 that's up on the right that's our percentile ranking and that's comparing schools across the state so we look at schools across the state we're in the 74th percentile of all the schools across the state so we're we're judging ourselves right comparison against other 9 through 12 so what I did here in this graph here is I compared um our school to other Regional Tech schools now remember this slide here is really performance against each other's schools so there's no even though we're comp I have aset Blackstone greater Lawrence and all that these are the numbers that they're comparing against themselves I just thought it would be good for us to see what's there I think the common theme here that you can see is that in 2024 everybody is sort of down because that lowest uh performing student is now factored in to the calculations in the state majoring that's there so that's performance against um ourselves but then when you look at comparative and this I think this graph kind of expresses it more we're now looking at other schools that we are compared to right so for example if you look at Minuteman and you look at shaen way to the right we have a similar 2024 percentile last year without the lowest performing students we have an 89 percentile and the 77 percentile that's there so again um the factor that's here is that everybody has a step down except which is interesting and greater low low has moved up um so they've moved up in their uh percentile ranking still not comparative to where we are which is 74 but I think with their lowest performing they were able to hit some some targets that got them to where they are um I think one good school to that was listed there to compare to is Blackstone um you know we always TR you know minut and man we're trying to strive to be the best that we can so we looked at see how other schools are doing we don't want to stay static and say well okay we're we're at the top we we are we're one of the top Regional Schools but we don't want to say static we want to kind of stay there and as I keep saying to everyone we want to keep Minute Man moving forward so what do we do in order to do this and this is data again that we look at at teams and try to figure out uh what targets do we need to hit when we're dealing with certain things so again um the state usually takes data at October 1st actually they don't usually they actually do take October 1st um so what I did here was I did a small comparison of where our enrollment is from last year to this year up at at this time so when I looked at the data from last year we had a total of 683 students that were attending minute man um you have a an increase by one student in ninth grade for this year we have a dip in the 10th grade uh that's there from last year compared to this year the 11th grade we're trying to see what that is because that's something that has popped up and we're trying to figure these things out of what possibly happened and I'll talk I'm sorry I'd like to interrupt for a second just to clarify this slide it's important to note that the 11th grade from last year had 180 students and those are now 12th graders so even though it looks like we lost a billion kids in the 11th grade we did not it it's four um so when you're looking year to year you have to remember students get promoted so you're comparing the 180 to the 76 right um year so I had trouble with that when I looked at this so I just wanted to make sure I shared that with everyone because when you look at a bar you automatically compare the two bars next to each other um but we're actually looking we have to remember to follow the class year of graduation thank you Paul Y no problem and a green real Heidi so if you're looking at that 180 that blue that's there in the 11th grade and you move over to the 12th grade you'd be looking at the yellow that's there because that's where that cohort moved into the next uh the next year so yeah exactly you know and and hearing Heidi say this when I'm looking at the slide I probably should have done it by year of graduation it probably would have looked more um following the cohort we would have seen it a little bit better instead of comparing from year to year uh which makes this dip look there uh greater in the 11th grade I mean like I said U if you look at the 12th grade moving forward you know if you have 162 and then next year we now have our 180 now at 176 it looks like we shot right up so uh next time I will definitely do more of a yearly cohort to follow that and then kind of my last slide um is a little bit of talking about our our admissions applications at this point in time so I want to uh make it clear that we just started doing presentations to um other schools within our region uh the middle schools we've had our student ambassadors go with our director of admissions and um we've seen that based off of last year again at October 1st we had 11 applications this year we've had 29 so the admissions part and I think the enrollment part have something to do back and forth but if you look to the right I did get an update as of this this afternoon and as of October 15th as of today we actually have 47 completed applications and we have have 24 students that started their applications haven't finished it yet so I mean one of the dates that we tend to look for is October 27th because a lot of our presentations are completed but then in November I think it's very important because we haven't had our showcase day we haven't had our open house so we we're you know anticipating that our numbers are going to get greater as we move through the months but I think as a promising start that we only done a few presentations and we've seen an increase of um application completions um through last year compared to this year as of October 1st and then finally what what are we going to do next right so looking at our data you know I meet with the director of emissions once a week and really and truly we got to look at things of what direction we're going with again many applications and then seeing how many students are actually enrolled and that's a um a director of admissions to guidance piece too because I also want to figure out you know that a drop off what is that happening are we doing exit interviews are we trying to figure out why is someone leaving Minuteman how do we keep them retained how do we have waiting lists through each grade um so so that more people come to minute man because I think that's speaks volumes to the school that's I I think is a magical place in how we can continue to have um you know increased enrollment as we move through the years and then the the last piece is always intendance and engagement I think the two go hand inand and like I said we have our our leadership uh support team meetings every Monday uh where we're reviewing attendance and there's different administrators at the table um discussing things so we have plans that go through that and engagement is really um I've said it to everybody when the students here it's not just that they're missing work it's making those connections and I think when students make connections with people uh the two and two go hand inand so that is really it for my report I'm going to stop sharing and I welcome any questions that you may have Jeff has returned he is now the chair again any questions school committee members that was very extensive interesting report a lot to think about a lot of data for the school to work on which we wouldn't have of course if we didn't any right uh any comments or questions yes Sharon so just in looking I know that Heidi you mentioned we needed to look at the different columns in that one about um student enrollment numbers but I am curious it does look even with looking at the correct columns that last year's sophomores are now like 12 was was the largest drop was 12 students and I'm just wondering if we're taking any look into like were they all from a particular um career path or if it was just random 12 students and I just wonder if that's has any impact on it I can answer that so that's why we have to actually have formal exit interviews because with such tiny numbers when you look at percentages if five kids move out of state we can't just look at Shops so um we don't have a formal process for that at this point but that's something we're looking into thank you Sharon thanks so I really appreciate you presenting all these statistics um it's really helped to hear that I I was having a little trouble with the what was it the state status one and I understand what you're saying about why the the numbers are different year you're you know bringing in different factors what I was trying to get out of that slide and I couldn't was what is it telling us about you know are there particular priorities to be focusing on yeah so you know you know I I guess I could get a little bit in depth I mean we look at our student groups um so we look at things that we can Target and we get targets from the state based on around March to see what's the percentage that they feel that we should move up on um usually it's about a couple of percentage points of improvement in each factor and one of the things on that report that isn't shown is that we can do a det detailed uh report and we can hit each piece and each um not subgroup I'm sorry student group of each part that was there so when I showed you achievement we can see all students we can see students with disabilities we can see all of that and then when we do growth the same thing and then High School graduation we do the same thing so we're really trying to Target those student groups because I think that filters into all the students that are there so Pam I I think I a little you're saying is this good did we do well or did we not what is this look like for minute man um so what we have right now is our growth rates that means kids getting better at their own skills are spectacular um typical growth is where people strive to be we are in typical growth and Beyond so that's excellent all of those little factors um all of the different elements of accountability we really have to be careful as a district when we're looking at them because again if you're looking at a group of 20 students and two kids shift that's different than looking at a group of 100 students typically schools can't use those targets that the state sets because it doesn't matter we just have to do the very best we can for every single child um when it comes to achievement and engagement and I think correct me if I'm wrong Paul that's why um principal dea's last slide show what we can control engagement and attendance those are our key areas Y and and that's what we can control and and where we're focusing on right now Linda um I had a young friend three or four years ago who was at minut man and went into chronic depression and so his attendance he was one of of those really poor attenders because he just couldn't get out of bed what do we do to keep those kids in the loop to um get them to come to school in a less stressful environment so I can answer that so if you are somebody who is chronically if you have um a medical condition those kids who are out for 14 days or more um we need to provide tutoring that's a whole separate thing and those kids are not counted um if they're on an alternative placement for support that doesn't necessarily count towards this we can also file an appeal for a particular student to be excluded if we needed to um but what we look at on on the school level is patterns okay so big picture patterns yep good K so I I agree with what you said Heidi that were you know typical growth or high growth um on both of those charts that Paul showed I guess if I read it correctly and correct me if I'm wrong please it looked like our students were going up for the most part in like higher into high growth on the ELA but that across the board it looked like math sort of dropped from high growth or higher in the typical growth to lower in the typical growth is that accurate or did I misread that so if it is within two and a half percentage points or so that's not St statistically significant that we would have a red alert or anything like that um our if we are in that band the achievement is relatively the same to get to high growth is a huge achievement um so I hope that we'll continue to go in that direction because uh that does show where kids have been in math and English I do want to add that we won't have that for science because science science is an endof course exam and it is not an achievement test like math and English are and if I if I read this the um the state Matrix one correctly it looked like we didn't gain all of the possible points in the science department as well was that accurate so on the accountability report there's several areas where we didn't gain all of the points if you would like a deep dive into what that rubric is I'm happy to do we had to do a huge PD on that this summer because it's pretty complicated I'm happy to do that with anybody um uh another time we can check out the state rubric and and I'm not I mean I do know that like I said we were in the in the typical growth I was just curious if there was something why our I mean our our elas are quite impressive in that higher growth I was just curious if there was anything different among the reading and I mean the math and the science that was not having them be as high so we have growth for science that that's not that's doesn't exist um but for math they're at the top of the typical growth that's just a report where we are right now um Math's job and english's job is to keep pushing every kid forward um growth is based on individual students each year so each group is a different group um and that's where we are thanks that's helpful any other comments I'll just add one the thing that uh uh was most um uh good for me was the drop in chronic absenteeism which is a Scourge that many many schools are facing and it's probably one of the most important reasons for low-achieving students to be low-achieving and that was a pretty impressive drop that I saw so I just wanted to to point that out that the thing that cost caught my eye the most uh so it seems that there are no other questions for this thank you for that very uh complete report very interesting there's a lot of thought I'm sure that you're going to be given to those results moving up I believe that's the end of the principal's report am I correct thank you yes thank you very much moving to the superintendent's report I Driscoll thank you um so I would if it pleases the committee we can start with the review of the goals um it looks like on the agenda we do have a vote for that you have already received the goals um I didn't receive questions about them last time if you would like me to share my screen and review them with you I can if I'm not mistaken you were shared with them they were shared with you in the packet um how would you like me to proceed Jeff I think that you should uh just remind the so that the the packet we got had a lot of information in it but the only part that we're voting on is the goals so just review the portion of it that includes the goals which we discussed last time and I think that we're gonna be ready to vote on it really quick okay um Julia may I share my screen please Julia Julia would you mind closing this I need to share my screen this is my entry but there we go perfect so I am Julia is trying to save me because I am in a um for the first time I am not in my office um zooming I am zooming somewhere else okay so my overarching goal was to renew a sense of community founded in trust professional professionalism and transparent communication and my three goals which we have which you received in depth our effective entry and Direction setting my entry plan maintaining momentum during the transition conducting evaluations continuing the business of the district and the new superintendent induction program those are my three goals um and that that is all we have in there now report you have the uh do you have the like the written version of them yes okay so that's what we want to see because that's what we're going to vote on okay so just a reminder the uh the superintendent proposes goals the the school committee votes to accept them and those become the basis of her evaluation at the end of the year she has chosen three goals we went over these in Fair detail last meeting there are not extensive questions or controversy on these three goals but as usual we think about it for a while we come back before we vote so you received the three goals there's a paper version of them written out in clear English uh with key actions and benchmarks that we've seen twice so far so would some member like to uh make a motion to accept the subcommittee the uh superintendent's goal for the current school year so moov sorry did I have a second second second okay and here we're going to see them in big style so these are the ones that we're interested in goal one which he mentioned with some details goal two and just below that goal three we all had to saw this last month and we were send it um this month as well so any further comments questions on the superintendent goals before we bring this to a vote very well then roll call vote Hamner act yes Sarah monu Arlington yes Linda herbison Bolton yes steveo conquered yes Magie Sharon over yes yes we're missing Sharon lost her internet okay then we will go to hopefully she'll find it Jeff Stan need himas now Lucas joas okay the old internet okay it comes and it goes it giveth and it taketh away hopefully she'll be trying to come back in Julie I hope she's trying to come back in uh in the meantime entry plan entry Plan update Heidi Driscoll okay Julia would you mind sharing that now the entry Plan update certainly thank you so just as a backup I'm going to log in from a second location all right thank you Julia so for my leadership report tonight it is a brief update on my entry plan um you can skip to slide to so the stages of my entry plan as you know um from what I've previously shared it's planning and preparation information and data Gathering which is where I am right now and then we'll move on to processing information so I just want to give you a little insight into the information gathering the three things I'm going to share with you today are the big things that have come up um which is our data review um steps to enhance communication and the new superint depent induction program next slide so during this data review um there's lots of information that I'm going through with our team and our new data person and our technology director has had uh more than um their fair share of work so this is one example of something that um is available on the public desie website as Minute Man's profile and if you look all the way to the right it shows the number of students we have in Co-op according to the Department of Ed by the end of the year of 2024 so I know from talking to all of you and talking to everyone at minute in that zero is is not the correct number um long story short as our data person looked into this information um we actually have zeros according to the Department of Education all the way back until 2018 we have to fix that that's our fault it's in our student information system incorrectly um flip to the next slide and this is one tiny piece of all the data we're going through so what we have right now I showed you the co-op numbers this is for a a slew of um comparable um vocational school districts but if you look at the bright yellow this is what we have for minute man we don't have the information up until 20 2022 2023 and 2024 but we didn't mark it in the student information system so that is something that is already fixed um for next year or for this year's report and um the data thankfully our Co-op coordinator has information she logs at herself but that's one bit of information that we need to clean up in our student information system so that when you see things like our state m tricks that um we're judged on all of those Co-op students would count as advanced coursework that wasn't included in our data because we didn't have them marked correctly so a lot of the things we're doing now is just cleaning house making sure we're working smarter not harder and again that's one tiny piece of information um next slide please um uh some things that I've been doing to enhance communication is um monthly Administrative Assistant check-ins as you know administrative assistants at as a group know everything that goes on everywhere in our building um so we're working together to make sure we're pushing out um communication um in a consistent manner we're talking about how to consolidate some of the things we do so we're not um duplicating efforts and the first meeting we had is great I think the next one we have is tomorrow um we have monthly e te meetings and they're focused on action items um separately I meet with the team members um on their own action items that we track together and on top of that um I have had check-ins with our leads um across the district and um I'm planning for shadow days so instead of just going into um classrooms to observe and see things without context I'm actually spending a day with a lead and they're bringing me to every classroom they're showing me whatever they think is urgent for me to know and learn about their Department um and they were they were great um when we met and they're excited to share and then the last slide I have is um nisip um so they are pushing us forward through our entry plans making sure that we are continuously working on um the elements of the superintendency um my favorite part of here um was our team building scenario that we did in person we did one of those if you're on an island and you only have these things you had to decide as a team what we saved that little tiny thing is the trophy our team received obviously will to be on the little winning team there so I wanted to flash that on the screen and the last item is politics and the superintendency something that they are pushing um for us to do is to make sure that we are visible in our communities that our school district as is visible so something you will be receiving from me is a Google form that our admissions director made because we would love information from all of you about what are those community events that everybody loves that everybody goes to that everybody talks about so we can make sure Minuteman has a visible presence and is represented at those things in all of our communities um so that's been the most helpful I would say um all right Julia you can close that up and I'm happy to answer any questions yes Linda what's an e te oh an executive team okay thank you the central off other questions and comments well and as always if any of you have questions later that you think of as you're processing the information about any of this you're obviously welcome to reach out to me individually um as you see I think the reason you're not getting a lot of questions is not because they're uninterested but because your report was pretty clear sensible so that's the reason why I think that people are silent just common sense well-presented simple thing to read is that correct folks yes I see a lot of nting thank you very much than I appreciate it does that conclude the superintendent report it does Jeff that's good because hold on school committee members especially those of you who like numbers we have a very exciting fincom report today so just get out your pencils and your brilliant beanies and Steve has a lot to share with us and Nikki Steve and Nikki have a lot to share with us Finance report Steve Leo fun with numbers so uh the finance committee has met since the last meeting we met on um September 6 16 October 7th and just prior to this meeting tonight to U make a recommendation on the U uh recommended appropriation on from the capital stabilization so U you know in addition to uh we're now entering budget season um most of what we reviewed at finance committee um uh includes uh what's on the agenda tonight the um um basically quarterly report so before we talk about the stabiliz ation Fund in the north building um I'd like to ask Nikki just to run through those quar real quickly absolutely uh before Nikki does so let me just um uh make a comment if there are a school committee members who would like to understand these reports a little bit better some of us have been here for a number of years when we used to sing them then it would be possible for us to hold a uh a seminar I'm sure that Nikki would be thrilled to give a seminar and go over these reports in in depth with school committee members so if that is something that you like after today's presentation then why don't you uh send a request to Julia and if we can get a few School commit was interested I would ask Nikki to hold a a presentation go over them in more detail yeah Mr chairman I think we did something like that maybe a couple years ago during part of our goal setting our strategic planning so that'd be a good idea correct so just let us know if you're interested in that and nobody not everybody has to attend so if you're if you're comfortable with them you don't have to attend if you'd like to know a little bit more it may be a good idea so that I just want to make that comment I didn't want to delay you Nikki in your not a problem I would be happy to if anyone is is um more interested in these very riveting reports so I will start off with our general fund report um for those of you who are new or haven't seen this report before this is the budget that the school committee votes on um these are the function codes which we report out to desie on our end of the year report that's required by the state so the budget columns um for anyone that hasn't seen this report is our initial budget some of any budget adjustments any budget adjustments that we do are brought to you quarterly and anything over $10,000 needs to be appr approved by the school committee um then we have our final budget our year-to-date expenses and the sum of our ending balance so this is actually the final report for our June 30th our fy2 24 year end um and our audit is starting this week so just um an update is that all of these lines um look really great none were in a deficit and we ended the year um with $436,500 per of our budget um you'll see here our initial budget plus the transfer that we did at year end which we transferred some additional funding into the capital stabilization as well as our opab fund and um we were able to pay off some of our our debt for the msba project before the final closing so all in all this report um looks very good and I just wanted to quickly update the committee as to where we're at and what we are presenting to um the audited if there are any questions I'd be happy to answer them if not we could move on to the next revolving report would that be appropriate Steve yes our next report is our revolving funds and for those of you that aren't familiar with our revolving funds um the beginning balance plus any revenue and expenses is your ending balance and why we call them revolving funds is that ending balance revolves and becomes your beginning balance so any money that you put into that fund continues um year in after year um and continues to revolve so hence the the very clever name um our first fund is our our community ed we run our summer school program here and you'll see that this balance is um doing really well we've been very fortunate to have um quite a few summer school grants that's helped offset some of the costs um a lot of our Revenue gets uh received before summer school starts in June 30th and then they'll spend their expenses so um over July and August so you'll see in our next report in September 30th the expenses for summer school our MTI program is our next fund fund 16 um overall this program just about broke even um with revenues of about 277,000 from all of the different um classes that um the post um the postsecondary classes for our adult Learners and our expenses um so we are continuing to keep an eye on this um revolving fund and we've created a budget and monthly check-ins with the director um Nancy H to ensure that all of our classes uh for this program continue to run um and put us in a good um financial position it's important to note too that um not only do we run these adult education classes which are tuition based but we also offer um T tuition free classes through our CTI grants and those help offset some of the salary costs of our administrative support um probably the most interesting line um for the school committee is our facility rental line um one I'll highlight here um is our athletic fields Department 409 here um and then our field reserve and our facility debt Reserve so part of our budget was that we um made a promise to the town through our budget that um we will be funding the debt for our Athletic Field which was $113,000 and we've also started to contribute to an athletic field Reserve so we will continue to put away 237,000 ,600 each year and when it's time to replace the tur or any upgraded needed to the athletic field we'll be able to fund it out of that reserved account our fund 14 are all our different trades accounts so um any of the programs um that do work um will receive revenue and um expenses so our first line for example is auto here um they work on cars and they charge their customers and then any of the expenses are the supplies that they need to fix the c um some highlights are our child um development our CCA program which is the preschool reun um as well as our Bakery and Restaurant our fund 17 is our Capital fee that fee is the revenue that we received for many outof district students um that fee helps offset the capital costs that we charge to Our member town and our outof district tuition is the tuition which is set by the state um that we charge any students um to come to minute man that are out District last but not least is our food service account um and that program is run by fresh piic um which was bought over by a company named witson um and this revolving fund is in great shape um overall and the students have been happy with the food um that is a summary of this report and I'm happy to answer any questions um that that anyone has uh Pam hi thanks very much and thanks for these reports I was um you know it's great to see that number for the facility rental I'm just curious I don't remember what we were in anticipating and how does this um line up with um you know what we what we had been anticipating is it over is it about the same yeah I would say that um overall looking back at some old reports they estimated to be around 400 uh to 500,000 for the athletic fields um the revenue we received just for the athletic field is 3.95 um the expenses to this line is there is um one light on the athletic field um so we charge that to any of our rentals too to offset those costs um and then the transfer out so I'd say overall it's in line with what we expected I'd say um just for the athletic fields another highlight is you know our facilities General Rentals were about 400,000 um so that's a really great highlight um that's the theater any of the classrooms um the Paul Riv room the gym um so I'd say that um those rentals um exceeded expectations um and that the athletic fields met our expectations thank you other questions comments well the chair has a quick uh a comment that these are excellent reports and through my years here we didn't always have excellent reports but these are especially in the um uh the revolving accounts so well I used to call them the revolting accounts because they were cause of a lot of um U problems tourist but right now this is a this is a great report and I think we should all be happy to see it right and PM has another comment question I do sorry about that I'm trying to wrap my head around why Food Service would have a balance at the end so instead of just coming out even absolutely um so our food service program I'd say part of the reason we're seeing um additional revenue is that all the students eat free currently um so because they're able to eat free we actually get um we report that number out and we receive those funds from the state versus them com you know coming from out of pocket from the student so I'd say because of that you have more more students that will get the free lunch and that we can get reimbursed for um part of fresh picks coming in as well was um that they would come in and they actually do like an estimate an estimate of the revenue and expense so we do expect to see a small profit um but I would say because of the the free lunch that is the um the kicker um probably the most as to why we're receiving that we also have a grant um supply chain assistance which were able to offset um some foods that typically we would be paying fresh picks for so it's items like whole milk cheese tomatoes lettuce um those grants will be ending this year which um we probably won't see as much of a margin of of profit in that line thank you you're welcome other questions and comments on this report very well move on great this is our Student Activity report um recommended from the Auditors to report quarterly out um for transparency purposes to the school committee as well as the advisers um this report is very similar to all of our other reports with a beginning balance any of the revenue collected throughout the year and expenditures um you will see at year end uh the senior class decided to donate back to all of the um classes upcoming um a percentage of what they had left over so those are the transfer in and transfer out uh overall these balances are really great there is none in the deficit um and happy to answer any questions that um anyone would have see no hands so move right along oh Alice has her hand up go ahead Alice I just want to uh reiterate some what Jeff said about the other accounts this is also really great to see even though they're small numbers it's very very important to have this kind of detail on these thank you yeah um you know and as we've talked about um this is the Student Activities so this is the the money that the students actually fund raise um we really do keep a a very close eye on these accounts um any withdrawal from the account requires three student signatures as well as a sign off from the principal and the business office it also goes to the finance committee um as any other warrants do for their approval um so these have a little extra scrutiny and we do have those additional audits um that keep a very close eye on these accounts since there's a lot of little cash things here it is a uh an area in which some people have unfortunately in some schools taken advantage of this in an inappropriate manner hence the extra scrutiny Sharon so silly question are these funds things like when they're doing their fundraising is are these funds that they can use for like um like I'm thinking the cheerleaders I know there was talk among some parents in the years past about how they didn't have matching uniforms is this like a fund that they could use when they do their fundraising for uniforms or what is what are these funds used for among these clubs absolutely I am happy to report at the end of last year um we were able to purchase uniforms for any of the um sports teams that did not um have uniforms or needed additional due to the number um the increase in interest for the sport so cheerleading does have matching uniforms um so they could certainly be used for uniforms I don't think that is a need anymore um but it's whatever the students um you know determine as long as it's agreed upon so you know it would be for the purpose some people order um you know scrimmage um pennies for basketball or some new basketballs or um warm-ups you know it's it's at the students discretion because the students fundrais the money we're just essentially like the holders of the money see no more hands so next report please our next report is our bank balance report um this report actually comes straight from our Treasurer Lori Elliot um happy to report that all of our bank balances um reconciled to the general ledger and um this list is the preferred report of the finance committee and the school committee giving the balances and the interest earns of all of our accounts um happy to answer any questions um on this report just as a historic note at one point we had many many more of these bank accounts and it took us a few years of oversight and treasurers and our business manager looking at them to consolidate them into the number of accounts that we have now and the number of accounts we have now they make perfect sense and it it is probably the right number of accounts which was not uh not so in the past they're pretty easy to understand any questions on the accounts uh Alice there's a number of banks too as I recall we do have different banks um our main bank I would say is Eastern Bank we have a depository account where all of our deposits go into and then we have a payroll and an accounts payable um account so any of the warrants that get approved the money gets transferred in and then the funds come out of those accounts um we use mmdt for any of our scholarship accounts um and one of our investment accounts um and uni bank was our school building Bank um we use Cambridge Savings for um any of our um flexible savings account so it is good to diversify among Banks as well um so you don't you know oversee the FDIC limit and is that the end of the financial reports yes that is the end of the quarterly reports yes and Steve do you have an overall comment on the quality of these reports and I've been I've been you know involved with budget and financial issues for over 40 years and Nikki does an awesome job just that it's very clear and you can tell she's on top of things and you know I think we can sleep well at night knowing that uh you know she keeps an eye on all our expenses so it's great really great thank you so uh Mr chair um um we're going to talk about the capital stabilization um request for the north building and U uh finance committee met at 5:30 this evening to review uh report rep from Nikki and Michelle rendes about that situation and we did send a copy out to everybody kind of late so hopefully you have seen it um but uh I I think it's important uh at least to give a brief history of of the north building project because I think ham Alice Jeff and I are the only ones that are on the committee when when this whole U uh issu started and I I think most of you uh May May remember that uh when we were talking about a new building back whatever 10 years ago whatever it might be uh the original um design was for a school of over 800 and uh you know some of the community especially the ones that pulled out were looking at a a school of maybe like 400 and something maybe 500 and so the building we we we uh we have it was really a compromise so to speak and uh you know as we as we moved into the building it became kind of evident that we didn't have a lot of Elbow Room for a lot of things so um you know back in um in um 2022 you know uh the school committee kind of decided to uh look at uh constructing a North building primarily for advanced manufacturing um and um uh back in um June of 2020 uh June of 2020 excuse me um uh the school committee authorized an expenditure uh from the stabilization fund for athletic fields in the in the amount of a million 250,000 and then two years later uh the school committee approved the north building in the amount of $823,000 but only appropriated 650,000 from stabilization because it was recommended by um um superintendent billin that until we get our MSA msba uh reimbursements finalized uh we don't know how much would get applied to the fields so you know as as we know we had the happy news earlier and had a little little party that we did get our final msba reimbursement and U because of that uh the initial stabilization vote for the fields of a million 250,000 actually uh we only had to expense 474-481 of that because of cover of msba which led to a capital stabilization Savings of 750 775,000 so uh what it came down to is we really needed uh $233,600 to uh to finalize the north building and u u the original estimate of 823 th000 has now we've been lower to 800,000 so that that's all good news so um you know we're we're asking the committee tonight to appropriate uh the sum of $233,600 from item F on uh number eight of our budget of our agenda so I I uh I move that the school committee appropriate $233,600 from the capital stabilization fund for the purpose of paying the cost to complete the north building okay so let me just I just I also just wanted to point out that this building will be constructed through both faculty and and students so it's it's going to be a real joint effort of our own our own folks and and students to be doing this which is why it's so inexpensive right you're getting this building for $800,000 because a lot of the work is being done at Minuteman which is an educational component for the students of course and this amount we're allocating is not like an overage or anything like that it's the it's the the price that we knew from the beginning of this project from several years ago we're just allocating it now because of the timing of the um closure of the project so it's not like there was a big overage and that's why we got to cover it this was all anticipated we're just paying for it now instead of earlier because of um deliberate timing uh waiting till the end of the um um the closure of our building project and the and the other good news is uh at the end of the report uh Nikki has put together kind of a the balance of the C Capital stabilization fund so we are anticipating by the end of this fiscal year to have about $3.7 million in in the uh stabilization fund which those of you who are U present at the beginning of this would remember that you know we know we're gonna have to replace the the fields themselves in another probably 10 years or thereabout so this is all good news and uh you know once again I think there's a lot of create ity went went into planning this North building and I I just think it's it's terrific and as I said the finance committee recommends uh the appropriation H I just want to say how exciting it is to be able to move forward on this sure any other comments or questions on this allocation very well then bring it to a vote Pam Nur actt yes Sarah monteu Arlington yes Linda herbison Bolton yes Steve will do conquered yesie Sharon do yes Sharon M Lexington yes Jeff St yes Al yes thank you very good the finance report that ends the finance report and it completes the north building which is actually a milestone for us as well very good uh item nine subcommittee's reports we got a double dose of Alice we're start with the policy subcommittee okay I'm gonna attempt to do this on my iPad then I'm I'm going to make you all disappear and find my document hang on okay so the policy subcommittee met on um let's see it was the eth and just so you know it's Sharon and me and superintendent driscal assistant superintendent perau and the business manager Nikki uh and I'm gonna say your name wrong Nikki what how do you pronounce it Andre thank you thank you Andre I want to say Andra okay so um so anyway we we worked on a couple of policies um just to look at them regarding purchasing Authority and bidding requirements um and those are are have been reviewed already by the finance subcommittee they're going to go back and check a few legal references and and things like that but these are things that relate to changes that are being made at the state level and we are going to have to update our policies and then we talked about um a proposed policy a policy review process so um the superintendent has um developed uh a several folders um on one drive these are uh for the policies that are in um up for review those that are in progress those that are ready for first reading for second reading that are already approved by the school committee and ready to add to the manual and those that are archived uh just for reference so um we uh this is a new system this is going to be um Amy uh since superintendent pero is going to be the um uh administrator uh Le on to the policy subcommittee and she's going to lead this process from the um district and um as you recall we were working on Section I which is mostly about students and instruction and um education um those policies we worked on the last year as you'll recall um those policies are all going to be put into the for review section of our new system and I'm hoping that this is going to be a really great uh change um all the edits we made at the meetings online using drive and um I think that uh we will see a big improvement in our ability to move through these more quickly um as you know we have a ton of them we don't need to have as big a ton of them so that's another thing that um superintendent Driscoll was going to look into um is how many of these are absolutely unnecessary and are just there um so we'll get rid of those uh then um we also had a long discussion about a policy on public comment at the request of the chair and um we are going to have another discussion of that probably we're going to meet the next time on November 19th and I look forward to working with um this team which is a great team so that's all I have to say policy Mr chair any questions or comments on the policy report you're going to be seeing a lot of stuff from them in the future so um I I hope you like reading now I think you're gonna find this uh Capital planning subcomittee report especially interesting Alis Luca okay um so hello again everybody so you recall that when the building was in the completion stage we talked about how we wanted to develop a plan to ensure that our building and its systems and Equipment would be maintained and not fall into disrepair the way most school buildings tend to do most school buildings are put up they're supposed to have a 50-year lifespan then there's some kind of economic catastrophe or some dip in the economy and all of a sudden no uh maintenance goes on for several years and pretty soon it's spend 20 years and you have to do a major renovation so we decided we did not want to be that school um um and we uh have uh four things that we try to do to keep from being that school to show to sort of uh be be a better operation so one was we began saving money which Nikki talked about towards the anticipated cost of the 10e replacement of the athletic fields um we approved the establishment of a capital stabilization fund I believe in 2013 so it's been 10 years more than 10 years um and then in May of 2024 you all were around most of you when the district hired onsite insight to do a capital needs assessment and replacement Reserve analysis for our property property and assets and that was a firm recommended by Ford Spalding and Maggie Chiron who both have had experience with this firm and their work over Sherburn so in 2020 the fourth thing was the school committee adopted a policy on only one sentence which was that the school committee requires that the district perform an annual facilities audit which will yield a dollar amount for a fully funded Capital maintenance plan and that was done because of what I described earlier leading to the decay of physical infrastructure and Assets in schools and we have to thank um former members Jim gaml and Dave Horton uh who worked hard on this to create that very concise sentence to achieve our goal so then um we made commitments as as was already described to the member towns that rental Feld rental fees would lower some of the expenses of the district and at our meeting we learned as you did tonight that 239,000 roughly was being journaled into Reserve account towards our commitment for item one the fields and the anticipated replacement of those fields and um we learned that the rental revenue streams from the fields of gym and the classrooms are all held separately within the reserve account so that the amounts coming from each Source are clear and please correct me if I'm making any mistakes uh the subcommittee reviewed a preliminary draft of the on-site Insight report so this report exists and the report in its current form includes the entire campus its fields on the out buildings but it does not include specialized shop equipment assets nor the complete it infrastructure and um the reports on those two other areas are being created internally and that will be part of the whole report that will be shared with the school committee when it's all complete but we will have an accurate description of everything that we have and what it when we expect to have to spend money on it and we will be able to project as the towns do in which years we anticipate needing to replace equipment and in which years the expenses will be routine and when they will be extraordinary and so that maybe we can do some smoothing out along the way and not have extraordinary years or maybe predict a few things and you know maybe get ahead of a few things and it also can inform insurance needs so this is a huge huge milestone um and I'm really looking forward to our next meeting um which I believe is in mid November um the other thing I wanted to briefly mention was that you know there was a dock strike and um we were all thinking about the dock strike and is that going to affect men man and stuff the superintendent had already checked that it was not affecting Min man um you know we had already done our building projects and the the districts that were in the middle of the msba projects might have had some supply chain difficulties if that had gone on but minute man was not in danger but she had already checked that so you know that is that is the kind of professionalism that is very exciting to see and the whole thing is just very exciting to me thank you now let's just mention for the school committee your uh view of the quality of the report that we hired out from that from that company so they're very good this was the first draft you know there was there was a lot of material in there and um there's going to be questions uh submitted by um the district the administration is going to fine-tune it and um ask for some refinements you know there are some places where there are some extreme years projected maybe maybe they'll take a look at those things um they're going to come back with refined uh numbers and um you know we're going to actually see um year to year what do you have to put away in order to maintain the buildings and and the equipment that runs them and as you go along through the cycle of the building you're going to find that some of the equipment is um you know a whole new technology has come into play or something that's going to change the pricing um or other other things like supply chain and stuff like that but these are estimates real real estimates and when you get closer to the time when you're actually going to have to spend the money then you can do a deeper dive to figure out you know exactly how much money is this really going to cost right now in time but these are these are pretty interesting estimates they look pretty good and um I'm I'm happy I'm happy I think it's going to be great I'm so so pleased that we're moving forward with this okay comments and questions school committee members so taking on this responsibility of maintaining the building is something that a lot of schools do not do because it adds expenses to their bottom line in the short term but will will uh prevent your facility for Det deteriorating over time and prevent you from having to replace it prematurely and that requires some longer term thinking than a lot of organizations are able or willing to do but we're we're taking this on and this report and the work of the committee this year is creating the foundation of how we're going to do this this is really a critical component for the long-term Financial uh stability of the school as that complete your Capital planning subcommittee report yes Mr chair thank you very much charene cabal legislative subcommittee report did you do anything this this month Charlene um so we uh obviously we did those letters on mcf and um and on the uh extension of the remote participation um which were approved by the FK school committee um we don't don't have a scheduled meeting at this time but we will be in touch um Alice has stepped down from the committee because she was only on there temporarily Linda as our new member is stepping in so we are going to be coordinating our schedules to set up a new meeting soon um to review what is going on with 74 chapter 74 schools issues that are affecting chapter 74 schools and also um superintendent is going to be speaking on um a new campus share situation between Whittier and um North Essex Community College so um you know they we're going to be discussing um some of these new things that are happening so that we can bring them to the school committee and um make some further decisions about the direction that the um legislative subcommittee will be going in very good let's not let anything that's important to us go whizzing by without us understanding it and may be having our say which is basically what we want to have here this is a strong cooperation between the uh school committee and the administration we're both Partners in um moving this item forward we're both have strong interest in it the only other thing I was going to add is that um we have the masc Mas meeting I'm sorry conference in a couple of weeks so that should produce some interesting points as well did that conclude your report any F final questions or comments on this report before we move on very well then the final item on our agenda next to final item is an executive session for this executive session we are going to move into executive session but we are going to return to open session now we have a separate link for the executive session so when we are done with this when we take the vote you'll uh school committee you'll leave this meeting you'll go to the executive session link we'll have our executive session on that link when that meeting is done we'll close that one down and we come back to the original link return to open session there's only one item uh and I believe that we and um uh P I believe that we want uh uh Julia and yourself to join us is that correct the school committee okay so I'm going to I'm going to uh um ask for a motion to enter executive session including the school committee Julia and the superintendent to return to open session for the following reason to conduct strategy and preparation for contract negotiation with non-union Personnel Dr Amy bro do I have a motion and a second on that please motion second second okay very well then we'll go straight to a roll call vote hamur Acton yes Sarah matu Earlington yes Linda herbison Bolton yes I think uh Steve is next Stephen you're on mute I think I know sorry about that Steve will do conqu yes Maggie Sharon over yes Aon must Lexington yes Jeff yes El yes very good then school committee members I'll see you on the other link e is that all of us are we all here now very good I would like a motion to approve the contract for Dr Amy perau is a assistant superintendent of student services effective November 1st 2024 to June 30th 2027 Shar so moved very good discussion very well then uh bring to a role yes Sharon I was just going to say Amy thank you for being willing to take on this massive responsibility in this role we're thankful thank you I'm grateful to be able to do it we've lost the superintendent oh dear we don't need her for the vote actually she she back we could vote it and then pretend we didn't you know to give her a you know Amy's here she'll she'll let her know I'm sure so Sam me the only comment I want to make is uh keep in mind how long that executive session was to to come to our decision that should tell you something right yes very well then uh uh it has been moved and we'll give the uh the superintendent one more minute to um actually show up so she can be here for this she may ask to leave and come back again if she's having trouble yep she'll be coming back there oh there she is okay very good so uh moved and seconded roll call Vote hamur actt Yes Sarah montue Arlington yes Linda Heron Bolton yes St Leo conquered yes Maggie Sharon over yes Teran mus Lexington yes Jeff St need yes a yes very good the vote is unanimous Amy uh congratulations thank you very much our position we're all happy that you have decided to take this on I'm excited to work with superintendent Jal I think we can do a lot of really exciting things uh that's why our executive session was so short because we agreed very well then I think that our uh work for today is concluded could I please have a motion to adjourn so moved roll call vote Hamner sa yes Sarah monu Arlington yes Linda herbon Bolton yes Steve will do conquer yes Sharon do yes Sharon must lexingon yes Jeff St yes good yes thank you all everybody lot everybody thank you good night all good night all good night