okay um just welcome everybody Welcome CeCe um I don't I guess we can quickly do introductions if that works since we're a small group and just let CeCe know who you are um Christina do you want to you're at the top of my screen you want to start and then pass it to somebody sure hi CeCe great to meet you um I live over off of 1A um over by the Parker River and yeah I have been an environmental consultant for many years and I'm now in renewable energy development and super excited to be helping out to update this plan and I'll pass it over to Jim and Ella because they're right next to me okay thank you Christina so high CC Jim dueling I live on Orchard Street so essentially between 95 and Route One uh also pretty close to the Parker River and I'm a a citizen who's interested in the work of the open space committee not yet an official member and uh seeing how this all plays out I'm I also live here in orch Street um I'm interning in the planning department once a week so sort of joined in this and obiously my dad is of sort of brought me into and I'm learning more about what they're doing and hopefully I can help out a little bit more this summer okay I guess to David's on the other side of us so going around the table Yeah right uh hi I'm David poell I live in bfield uh right next door to the town offices which are right next door to 95 um and okay quick rundown I was involved in the open space plan back in 200 what is it 8 n 10 that part of um I was a member of the planning board I was also a Newbury mvpc commissioner uh I'm a member of green belt and a um property Steed for Oldtown Hill uh I think I'll stop there I'll go next um High CC Bill Hoffman I'm married to Christina so live down here on the lower green um relatively new to Newberry I've been living here a little over seven years um but i' I worked for the division marine fisheries out of Gloucester and um so I've been in the area for 24 25 years and love this area so we're new to the town and we're just trying to do something for the town try to protect some of these open spaces and areas that we really enjoy to use and Mike just got on I don't know if you know Mike hey Mike we're uh doing a round of introductions how's it going everybody sorry for my uh late arrival here um go ahead you're right on time Mike perfect perfect thank you um my name is Mike Carboni um I've lived in Newbury most of my life I I grew up on Scotland Road over here um and I'm back in this area I've been back in this area for a long time and have been on and off the open space committee uh for a number of years now I work for the Essex County Green Belt Association as well awesome CE knows Martha and me yeah it's it's to meet you all thank you for the quick round of intros um I'm happy to do an intro too Kristen's that warranted okay s great um yeah it's nice to meet you I'm CC gon Bacher I'm the environmental program manager with the marac valley Planning Commission it sounds like a number of you have interfaced with our group one way or another U whether you're doing Walk audits with Kristen um or through the green belt or as a former commissioner so hopefully our organization doesn't need um too much intro but we're the regional planning agency in the marac Valley area and we offer a variety of services and support including help um for open space planning committees and for open space plan development so that's why I'm here today just a quick plug cclo helped us get the green communities application over the line and in and and um our designation now we're working on our our uh Grant application so um and I'll just say I think speaking for myself um I've been working with mvpc ever since I started here which is 15 and a half years ago and it would be in my opinion impossible to do this job without the help of everybody at mvpc thank you Martha we appreciate it we do it for you we appreciate it awesome um so uh here we are we're getting going with updating the plan um we as a committee have talked about you know have reviewed the plan CC and looked through the components of it a number of the folks as you heard have been involved in the previous updates um so we think we're a good team we're ready to go we're going to try to attract some more folks um but we also think it would be super helpful to have somebody who's you know helping us keep on track um do the things we may not have the resources or um skill set to do on our own like GIS and other things um and we know how great you guys are um you helped with uh mvpc helped with a lot of the maps for the master plan which we just completed um I just was doing like a side by side of Maps required for the open space recck plan and the maps we did for the master plan and they're almost identical so I think we're actually in really good shape for mapping but there'll be you know some work there and then also um you know the public engagement and Outreach is a big piece we've talked about um uh property assessments so when Martha and I had a brief conversation with CC last week she mentioned that you know obviously they provide the service to help us consultants for towns who are working on their open space plans and she shared um the Georgetown scope award so um so that's enough of me talking I just want to I guess sort of open the discussion of I don't know CCE if you want to sort of go through some of the tasks that you've provided other towns and helping with the open space plan um and then if the committee members have questions about like how it would work if Newber were to partner with you we can just have a discussion sure yeah I'll go through kind of the most robust level in which we could be involved and then we can sort of pair it down from there um which Kristen is kind of that document that I shared you with Georgetown so I'm just going to walk through it verbally um and I'm kind of going to go chronologically that's just how I write my my scopes of work so the first thing that we would of course need to do before really getting involved in the open space update is to just review the old open space PL it's pretty lowprofile task but I would need to sit down and spend some hours digging into the I'm sure several 100 page document and um get into that and that's just kind of a prerequisite for any work that we would need to do my team would need to get into that document um another component of our assistance that could exist kind of throughout the life of this plan update is the attendance at meetings like this um attendance at planning meetings helping facilitate them again you folks are the committee so I'm very deferential to you and when you can meet um if you want me at every planning meeting if you don't the scope can be flexible there uh but happy to attend or help you know figure out a time to meet things of that nature um in that similar vein also happy to participate or facilitate public Outreach to the extent that you folks are interested there's certain public Outreach Milestones that you have to check there's a couple public meetings there's a survey that's all required for this open space Plan update but you're also more than welcome to go above and beyond that to the extent that you're interested and we'll kind of go as much as you want us to um I think there's a real role for open space committees to lead some of the public Outreach themselves because they are citizens in their community and I think it's it's gone really well seeing you folks be champions of some of that Outreach but to the extent that you need help facilitating meetings or making presentation material or delivering things um making surveys things of that nature we're always there for that um Kristen mentioned data and Maps we have helped out pretty robustly with a full overhaul of any and all maps that you might need for this update it sounds like you might be in pretty good shape there but I would bet you would want Steve and our GIS team to take a spin through the map just to make sure they're up to up to speed and and all kosher with what is required for an open space update and I think there are about 10 Maps total that are required for an open space Plan update and then on top of that you probably have a lot of this information too Kristen from the the Master Plan update but you'll need some information on demographics and population um that's stuff that we have readily available and are happy to help you update some of that information if you you'd like us to um on top of that we can H help with the actual writing of the plan itself again I think that's a great area for the open space committee itself to tap into it sounded like when I talked to Kristen that some of you had claimed certain sections and we're starting to maybe build them out some of the open space plan doesn't really need to be revised again some of it's a lot of historical context so it it kind of stays the same over time um but in some of those sections where you're building more narrative out um or you just want to make sure that you're kind of checking all the narrative requirements through the state more than happy to tap in there or really help you build out narrative in places where you feel like you're not comfortable writing um similarly with the action plan development I think that's a place where local knowledge is essential I can certainly not make up your action plan but I can provide Regional insights and talk maybe about what other communities have done help you format it make sure it's checking all those boxes at the state level and then finally just give a big old final review um of the document itself make sure it is checking all state requirements it's likely that you'll probably go back and forth when the time comes with the state once or twice there's always something in several 100 page document that somebody misses um so happy to kind of tag along for those revisions too and make sure you guys are comfortable interacting with the state and getting the plan formalized so those are all the men many ways in which I can provide assistance again it's kind of the whole planning process but it's really up to you folks how you want us to be engaged to what extent um very flexible there I've got one question for you um since you know our natural resources section in the master plan how much of that do you think we can utilize for the open space plan probably a good bit of it I'd have to look at what your open space plan looks like right now and how much would need to be updated but I would almost guarantee you could just marry the two of those sections and then we kind of walk through the open there's there's a workbook for open space plans at the state level and just walk through and make sure it's checking all those boxes but you're probably 80 85% there with those sections thanks thanks CC for that overview um in looking at the you know we thanks for sharing the scope of work that you had put together for Georgetown and it looked like in terms of developing The Narrative you were sort of you know playing like a little less Hands-On role the way the scope is written like more guiding and then letting the commission members actually update The Narrative of those sections um so like give us a sense as to whether that for that particular task you know is that level of effort kind of on the low end for what you offer the middle end or is that you know you can offer a lot more that would go to a high end what does that look like yeah I mean again it's it's kind of dependent on what the committee would look for us for we can certainly offer a high-end level of support there and in writing some of those narrative components um I think it is nice to have some sort of committee participation in the development of the narrative itself especially the action plan but to the extent that you maybe we're together writing down notes and bullets and then it's something that mvpc formalizes on the back end as a cohesive narrative that's always an option I would want your in at the end of the day um but I can kind of scale my engagement I'm very familiar and comfortable with writing plans like this it's it's not a huge lift even if we were to do the majority of the narrative okay yeah I think there we've seen a bunch of places that you know we could refresh the text but then also debating over whether we need to refresh the text or whether what was written in the master plan could actually just come in and replace it as opposed to like following you know picking up on some of the trends that were discussed you know maybe all those Trends you know we don't have to kind of report out on what's going on with those we'll just it was so long ago maybe we just start with what the master plan had which is like a very different conversation in terms of writing the narrative in particular on um you know that sort of long section about the environmental resources and whatnot so yeah I think it'll be a marrying of those two documents and again you guys have better eyes on your community than me so I would look to an extent for your insights on hey this doesn't feel like it represents this well anymore this open space document is ancient um let's replace this text with master plan narrative and then it would be on me to say okay this either achieves or does not achieve compliance with this text alone when you worked with towns on the action plan piece I was kind of looking at that a little bit this afternoon thinking and kind of the same idea of what Christina was saying which is like you throw the whole thing out and like start again you know with this sort of yeah different climate than you know the last time this was done which was almost I know whatever 10 years ago more than 10 years ago so yeah like developing action items is sort of like that's huge right like you could kind of go in a lot of different directions I know the survey is supposed to guide you and then obviously the assessments you're doing on what the needs are but seemed like a lot of questions around how you'd actually develop the action items yeah I mean it's it's probably quite a combination of things I would say because your open space plan is so old I wouldn't trash your your old actions I think they can be insightful in some way and at least a building block I'm kind of thinking about what we're doing right right now Kristen with the hazard mitigation plan and looking at those actions that are six seven years ago when the plan didn't even consider climate change and some of those actions are still relevant some of those actions can be revised and updated some of them are dropped completely or they're complete in some way but I think they're a good building block um I would also highly recommend checking out the actions of plans that have just completed for some ideas Boxford just completed their open space plan that was something I was involved and I think some of their actions um would probably mirror similar actions to what Newbery might be interested in um I think that there's just a constant posting of open space plans on the State website as they get approved so to the extent that you need to kind of jog your own ideas I wouldn't expect you to come up with every solution to every problem just amongst yourselves in this group but I think a combination of just checking out where you were last in the plan even if it might be more or less relevant um checking out the survey checking out your site assessments and what what the flavor of the community is you folks are community members maybe there's something that you really feel like you would want to Champion um as an action and that to me makes it important if community members care about it so that's that's value and of itself um and then maybe fill in the gaps by checking out some other plans that have been completed recently and Community similar to your own um see if it jogs any new ideas one of the things that we did when we first started the Master Plan update was to go through the 2006 plan and look at each of those action items to see what had been done and you know basically as you're saying youve you guys have been doing with the hazard mitigation plan but that was a useful jumping off point and kind of a useful way to dive into the document yeah well it that's pretty basic that I would think right in any should be should be yeah updating a plan is you want to look at at what you had planned whenever it was 10 years before 5 years before whatever and whether you hit any of those goals none of those goals whatever um I'd be interested um Siri in your experience of the state's response here because um okay you've obviously been involved recently with Boxford and I think we were involved with Rowley at all I was not no oh okay well anyway um one of the things I notice is that the workbook which the state puts out right um is now do my math here I think 16 years right yeah yes um and in fact it's even older than that because it's still and I cannot imagine why has uh Deval Patrick's name at the front of it from 1991 um or somewhere in there anyway my question is is the state still heavy into print and verbal and bound copies and all the rest of it or have they now arrived at a world where essentially most of this needs to be electronic yep the ladder is is correct you there only needs to be electronic copies of the open space plan as far as my knowledge goes um this at the end of the process all you do is submit an email to the state to Melissa cran is her name um she's been decently responsive I found that she's a little bit more responsive to me then she is like a random hot mail email that might be coming from an open space Committee Member so if you need to get a hold of her that's always a place you can tag me um and most of the edits that we've gotten so far have been very like I would wouldn't say nitpicky but kind of in the weeds logistical about the plan itself I think we've been able to cover very high level the requirements of the open space plan but there might be a legend on a map that's wrong or maybe this table's not formatted correctly those are kind of the responses that I'm getting back from least yeah so basic responses of running up a flag and showing their earning their y right pretty much yeah right um so my follow-up question would be um has that meant that better and more up toate information now is sort of part of the expectations in in a submission and I'm thinking of some of the concerns that earlier meeting that Christina had about the fact that every now then when you read what we have in various places it's clearly not only out of date but its references are are often you know not contemporary in terms of what we know for example about sea level rise what we know about degradation of the marsh and so y those are things that you would absolutely expect to update and and those are data points that Folks at mvpc can help you with I would say also demographic data we have the 2020 sens and that's the data that we're relying on for that they they won't expect it to be any more up to date than that but yeah as far as climate change statistics go I think um the more up to date we are the better we are ourselves and and the better that the state will receive the plan but do you also get the impression that I've always had that the local Regional planning authorities role is indeed one that should be adjunct to its communities and therefore if we are very actively involved with you that's a real Plus in terms of of the state knowing that they're looking at data and and revision and review that comes from somebody with your experience I mean I wouldn't sell myself too highly but yeah I would absolutely say I think there's an expectation whenever you're submitting an open space plan to have at least a letter of support from a regional planning agency at the very minimum which means at the very minimum we would have to review this plan to some extent um and I think knowing that a lot of these committees are volunteer only and are only able to dedicate a certain amount of time being able to point to somebody on the ground who is doing this as a day job as kind of a resource is always always beneficial whether that's a consultant or mvpc I'm partial to mvpc because we are a lot cheaper yeah well so am I so um tapping into that you know I think that our rough approximate schedule is to kind of dive in a little deeper um after the end of the summer like maybe in the fall time frame winter time frame so what is um mvpc kind of got on the docket um you know would there be room would you guys have enough uh manpower to help us out on this when we needed it yeah I I would say absolutely as long as you give us enough head up heads up there's really not a project that I turn away from our environmental program um especially these projects that are required at the state level for you folks I think they're essential and we'd want to be involved in it if it giving me a heads up that it's in the fall is more than enough time to make sure that we kind of Shuffle our um our requirements around and make sure that we're available I would say that you know we've been spending a good bit of time even on newberries um green communities designation and their designation Grant that's all stuff that will ramp down in June or July at least my participation in it which frees up quite a few hours a week for me just in that alone um the hazard mitigation plan will be ramping down so quite a lot of our things are kind of kind of coming to an end in the fall and I think it'll be a good time to start some new projects so I think that um the onstop timeline is is that like we need to get our application by June 5th um but then I think the awards aren't until late summer and kickoff projects in the fall you know it takes a little while to go through all that um so that would kind of align with you know capacity at our end we were talking a little bit as a committee about whether um just sort of the survey work and the engagement work and whether there' be any opportunities this summer to like um and actually I don't know if you know any communities who've done more than one survey because we we were sort of floating the like an initial you know what do you think about open space how do you use the open space some general is questions and then maybe later on once we develop the action plan I was thinking that would be more of a time to kind of prioritize like things you know I don't know how much I think that's a more robust it it's definitely a more robust way to do it um again it's kind of up to folks capacity because administering that survey is not just an mvpc task we don't have the same connections to the community that you guys do we can help on the back end create it but at the end of the day you guys can send out mailers and um you know people in the community and that's kind of have you just used like Google surveys or whatever people use now y I would recommend using a Google or a Microsoft survey and you can develop a concurrent concurrent flyer with it that has a QR code and a link um you can post that digitally you can send it out in like water bills or something of that nature um you can disseminated a variety of ways I'm sure but yeah that's what we've used a dig a digital survey that folks can access online and if people are just doing one survey when do they usually do it you know it's it's towards the end um probably when you are done writing the narrative component but before you're really diving into the action plan component so you use your knowledge that you've gained from the new demographics and the new dat on what sea level rise climate change to develop the survey and then in turn that helps you develop the action plan items and then you would bring all of that to a public meeting where folks would have some more input anybody else have questions I just had one more question uh just in terms of the trends of other towns that are putting these together and whether you know there is an expectation if the state has provided any like insights on whether we should or kind of should not go heavy or light or at all and terms of the um you know climate change and resiliency what's the trend there I would say heavier heavier than lighter is best the the trends at the state and federal level right now are environmental justice and climate resiliency so you're going to want to elevate both of those topics uh in your plan and environmental justice can mean a slew of different things depending on what community you're in for you folks it might mean making open space accessible to elderly populations um so as long as you're kind of acknowledging it in your community that's the way to go but yes the trend is acknowledge it I think the state and the federal level of government um expects it at this point okay [Music] thanks so the onstep application asks um have you uh do have a cost estimate or proposal from a perspective consultant for this project is that like should we try to get that from you in the next week and a half I would say I if you need me to change so if you're comfortable with the level of involvement that I've proposed of course we can we can flux um but if you want me to change some of the verbiage around in the town of georgetown's one just so you have something to attached to the onstop application so it's complete um that is probably a pretty solid estimate for our participation if you're looking for the level of participation that I talked about today um so I can get you that Kristen if you need to that wouldn't take me too long okay um that's great yeah and then if you need to revise it if like I I'll probably knock the maps down a little bit because it sounds like you have some of those done already um yeah the numbers don't need to be set in stone but it's at least a cost estimate which is what they're looking for yeah it doesn't say it's required but I think you know obviously we have to develop a budget anyway so we're going to have to be like doing it anyway so um if that you know maybe we can talk as a committee and just you know make sure we feel good about this approach and um yeah and I mean in general I think that Georgetown scope was made sense you know it's a pretty straightforward project what the state's looking for so yeah yeah um okay okay any other thoughts so how are we going to uh sort of proceed at this point you you're have the deadline in what early June for this submittal to the state yeah well why don't we why don't we let cc go if you want to like hop on to the rest of your life and then we can kind of circle up with next steps if that makes sense all right that sounds good Chris then I can get you this when would you when would you like this I have a couple Grand applications do on Friday is the only reason I ask yeah I think I think Monday early next week is fine if that works yeah we can we can use what we have for now and then yeah honestly I'm just gonna change the names probably and take off the dlta hours and that's that's all we're looking at so I can I can do it I'll just want to make sure I fit in the time when you need it yeah that sounds great sounds good I guess Monday is a holiday anyway so yeah we won't be here Monday but thank you folks for having me have a nice evening and um look forward to working with you soon thanks CeCe nice to meet you thanks all right bye CeCe so weird to be on Zoom yeah every time um so any other thoughts discussion does this seem like a good approach yeah it does I mean I think it seems like a great approach um I'm wondering if you know there were some we talked about like just even printing out materials and I didn't want to go like too into detail about their proposal for Georgetown and you know what it included and so I just want to be conscious of we put in sort of you put in a ballpark estimate when you just sort of said hey One Stop we want to you know we're looking for updating our plan and so I feel like it might be realistic for us to kind of build out like okay here's how much we go to Mayor M planning commissioner here's how much we go to a consultant and then like what other costs do we need and if we need to line those up and out so that we get up to the total number that you had which I forget was it 60 we put 60 in um which you know is more than enough um the right Georg toown was 30 I think um but I certainly think to your point like there uh it doesn't have to all be I mean Newberry is a small town you know so 60 seemed like a lot to me but David's advice was just kind of go high and they might Cut You Down anyway so I think if you just any line item we put into budget if we just you know add on a little bit it might end up being slightly less than that so um but yes I mean great question of like what other things besides consultant services do we think we'll need yeah like we had talked about you know doing some Outreach and then if we wanted to have some printed materials um you know I I guess I also didn't get to go too into depth on the survey that um she might recommend that we use and whether it's a paid version or not a paid version and if the paid version if she didn't include a paid version but a paid version would give you all the statistics and like a way to be able to really tweak the data as you need to then maybe we could have that we could ask that question I'm and include a line item for that just off the top of my head Refreshments at the I don't know they're like who knows I'm just trying to think of um silly line items that we know we just don't want to forget because then all of a sudden we'll be in a spot right like if we want to send out a card um with a QR code and stuff like that you know that's that's yeah we did that for the master plan the other thing that CCE we talked with CCE about and they don't do is we do need to do the Ada assessment so you know whether there's another consultant that we would bring in to do that or if we know somebody who would be qualified to to do that because it is a chunk of work so they're going to review um help me understand what their scope is uh which aspect would they be reviewing um for the Ada assessment yeah for the American Disabilities Act is it like um looking at Trails is it looking at open space Recreation basically the one that we did before was um and correct me if I'm wrong David but I think it you know it covered all the town facilities and you know the the green the playing fields um other stuff I'm G to see if I can pull yeah I think it's reviewing Town property that's used as open space and Recreation but whether it's all the all the open space the chrisan a prescribed process by Ada basically you have to look at all your facilities as a form I mean if if you look at any of these in fact the the one thing work does have is a fairly extensive review of the ADA requirements and my guess would be that a lot of that data probably is much the same now as it was when there was that ADA was last done and I don't know Martha was the Ada that we have on record is that from 201810 or is it more recent uh no it's from the the the last version so 200920 and it's the one that Marlene did and um and there's a brief description of all the town-owned facilities and then if there are improvements that need to be made what the transition plan would be who would be responsible for making those changes there are some new ones to add to the list because now we have public bathrooms at at Plum Island so I think David's right A lot of it is probably pretty much the same because I don't think the ADA requirements have changed significantly but um there would be some new ones to take a look at excuse me sorry I thought I was muted I was coughing um it says um I was trying to remember which type of town owned facilities we're talking about and it does explicitly say um fac facilities under the jurisdiction of the recreation department or the Conservation Commission so that's actually pretty discreet and yeah probably not a lot I mean there's like all the trails and CRS are under the care of the Conservation Commission but um like not the bathrooms not the parking lots you know I know manter fields did an ADA assessment of their in their um recent master plan of that parcel so that's I mean that's probably the biggest one um and they frankly I just was looking at it it's it was really lame it said like there's nothing accessible about this you know and then it just talked about handicapp parking spaces and how they need to be paved and there need to be six of them because it's proportional but there was a I mean it was a review and there were criteria that was used um so anyway yeah I haven't Martha and I have been sort of asking people and we haven't found who actually does that um I think when I worked with IP switch it was also done by like a volunteer um in conjunction with the ADA compliance officer which is generally The Building Commissioner the building inspector but well he yeah if I remember correctly your submission has to actually be endorsed by whoever is your ADA compliance officer they they actually have to sit down and read it um one of the things that strikes me is that we are looking at I think a major issue here and that is from a lot of perspectives but the access issue I think surfaces and that is Plum Island because Plum Island right now um you know even access to the beach is difficult for the abled let alone the less abled put it that way and the provisions for that are fairly miserable I would say and I would think just off the top of my head the last time I drove around there um I I think that's is one of the areas where we really need to look at um that as a you know a fairly major priority um in in a plan like this and and it may not have simple ansers far from it um because there was a fairly uh reasonable attempt I don't know whether you how many of you have been down there lately but there was an attempt to get a emergency vehicle access way down Beyond blue essentially where the houses run out and right now you could probably break your neck uh because it's been undermined um and that's true of many of the other access points along the beach um so that's the kind of an issue I think that um we are going to need to be prepared to perhaps go a little further a field to get some advice and some feedback I'm not sure about that but my instinct tells me I don't know whether what's his name Ron The Plum Island man um oh Ron Barrett yes is he still King of the war or I haven't seen him for a while but I think he's still probably a major figure down there because he was very much involved years ago in actually pressing for um beach access through existing rights of way and this kind of stuff all of which I think does play into um the particular public open space that we have yeah we had I'm just I'm just looking at the uh the section that we had on the Plum Island Center Beach I won't read it all to you but you know basically um there were a lot of things in play at the point at that point like renourishing the beach with sand and so on and so forth it talk about the parking spaces the portable toilets um and the transition plan says until plans have been finalized regarding the stability and accessibility of the beach it's not feasible to make transitional plans so we kind of kicked it down the road right yeah well it may be the case that the things we have to do for the plan which are pretty explicit About Properties in care cusing control of kcom or Recreation might not trigger a full assessment of accessibility to the beach but I certainly would imagine we all would agree and would come into a high priority on an action about accessibility to the beach we don't have any now and so you know an action item kind of taking a higher priority but it may not actually be like we have to figure out what that is as a part of the plan yeah that's what it sounds like a little bit depending on like you said I'm not familiar with which facilities are you know managed by which um entities but you know taking that as a first cut so someone me mentioned somebody named marleene and now I've forgotten um is that was is Marlene who's Marlene oh it was Mar Marlene Trader and she was uh very involved in in the open space plan um she has passed away so she's I remember that name now um okay I was just wondering you know I mean I'm happy to volunteer with somebody who actually knows the Ada regulations so I'm happy to from you know spot to spot um accompanied by somebody who actually knows the RS so if we have that person you know and if it yeah there going to be any money in it then we can make it a line item as part of our budget here for the immediate task yeah well I don't I'll put it on my list to just kind of poke around and ask some other towns and and try to see and if um we should have a little budget related to it I think I think we probably should um so postcards I think that's a good idea another way to get the QR code out for the survey um we can look at what it cost us when we did the postcard for the master plan but that in I mean other printing I don't know probably minimal I mean if mvpc can include like like Maps or you know materials for the public meetings we generally rely on them to print like posters that kind of stuff for different projects yeah I think if we just have a category for printed materials you know and we can just list off that we've got like two public meetings and we're going to do some Outreach on you know XYZ events or something and we need postcards to mail as mailers and if we want to put anything in the water bills I feel like just having a printed materials category and take whatever the postcards cost and multiply it by four or five or something then that would give us enough to do like four or five things um over the course of the next year yeah we may want to think at least a couple of printed copies as well for the public to review people who can't you know get access these things on their computers as easily we did that at the we had one at Town Hall and one at the library for the master plan that makes sense both the draft and the final do we have any idea or can we break out a figure from the master plan in terms of what the kind of uh Outreach and Survey costs were or is that all wrapped into the consultant not break can you break it out and know that we you know that it was $6,000 to do that yeah we yeah we've got those invoices we paid for those separately from the consultant so we can extrapolate from that I going to say because that would seem to me to be the way to sort of plug in some kind of interim meaningful figure in into this right what you're putting together now that we would expect to spend X doing why yeah yeah I think that's a great well defin do that um I so I think we're in good shape that yeah go ahead Jen just kind of related um to surveys but like if there's output as we go through the different activities here and you know assume that other that there's Town towns people are getting actively involved and interested in this are the is the assumption that like any documents that we may want them to see not talking about documents that necessarily are in the plan but just you information and or maybe it is actually assets and things that will go in the plan but like do those all get hosted on the town website like is the assumption that like what you've been sharing so far is that how it works uh just curious about that um I mean we certainly have access to posting things on the Open Space committee's page and sort of doing news blasts and getting people to yep come to that landing spot but um I don't know if this is where you were going but what you were just saying was making me think about an earlier conversation we had um about just making this information like highly accessible to people right like the trails and the properties and like just getting people you know like a nicer website than what our current capacity is I guess that's kind of what I was alluding to and that you know it's almost it's a project right and it's like how do you presented in a way that's uh organized easily accessible online and kind of but you know doesn't have to be anything major obviously you can with Google drive or other things just throw these things up but I didn't know if there was anything there that yeah familiar with what the town has in terms of uh you know platforms Beyond just putting links on the website stuff like that so yeah not much but I think it's a good point and I I think it's like we're going for this grant like maybe we can just do a line item that says like enhancing the open space website and then we put in like what I don't know hiring Ella to like make a really cool you know wiki page or something you know I don't know but there's I I think I'm sort of thinking like we can say we have to complete the open space update and that's our priority that's our goal is to get an active plan approved by the state blah blah blah in addition to that I I'll read through the grant you know criteria a little more I don't want to dilute our primary thing but if there's a way to kind of identify that as like an added you know a bonus element of our project why not I didn't really include that in the expression of interest but I think it's it's obviously related um and would be awesome I don't know if anybody else just noticed but the lightning just flashed on everybody's screens like at the same time almost like I could see the lightning going across the town it is dumping over here right now absolutely dumping Out close any Windows if you that's what I just went to do because there rain pouring in well it was dumping here and now the sky is like turning yellow and right Orange it's like amazing yeah yeah yeah the sun was over there too was cool yeah I think if we just even embed that in one of a line item we don't have to call it out like website improvements I don't know maybe we don't have to call it out like in the narrative so much or maybe we do but we could just like throw $5,000 in there and see you know what we think as this sort of as we sort of Step through the process at least it gives us some flexibility and if they cut it then that's fine too yeah I like that so did did I hear uh CC saying that um they're almost uh done finalizing a climate action plan for the town um they're almost done with the hazard mitigation plan which really focuses on you know has like flooding and drought and and uh wildfires and all of that kind of stuff it's it's a FEMA okay they yeah they should be winding that down um by the end of the summer basically okay but I think I think and know there's been a lot of input from um you know various Town staff on that of fire chief police chief um us conservation and I think between that and the natural resources section of the master plan there's actually quite a bit of material that's really available already to kind of form the you know at least the bones of our update definitely that's yeah that's what I was thinking about okay so that's coming yep yep there's actually going to be a public um uh they're they're just finishing the um the First full draft there's going to be a public presentation on that probably the select board ultimately will have to vote to um approve it so there's going to be a public presentation at a select board meeting potentially or tentatively on June 11th and then it needs FEMA approval and Mima approval and all of that stuff before it's well done uh did think about the select board just this is a non Secor in a way and I apologize but I just picked up the fact that we all expire in terms of our appointments on June of this year uh is that the case yeah I think everybody's appointed through June 30th until June 30th so we all have to get reconfirmed um that's a very negative view uh kind of image isn't it if you go and look and see what the open space committee is doing they're all sort of you know um about to expire as I say um I I was just picking up on on Jim's comments in a slightly different way from earlier um I well you I think you all know this I have a very dim view of the town website because it it's just doesn't work in terms of providing decent information um and in terms and I know there are problems and all the rest of it but this has been going on for so long that it strikes me that um there is either no real interest in solving it or um or people really don't feel that it's a decent way of communicating but it seems to me that increasingly it's one of the important ways of communicating with people um it's a place that people go because that's the information source for a lot of stuff and so on and so forth so um I would like us to at any rate press for that website to just be a a better deal right now if you go into the open space committee it's Mor abund I mean um there's no sense that we're meeting there's no sense um that you know of of any sort of activity um David David I I'm just I know I know we all don't love the website but I will say we've got our agendas up we've got our minutes up we've got our active members up so if you were on that page and looked you'd see current meeting information and minutes as they've been approved so they are up there it's horrible looking no one's going to take the time to dive in I totally agree that it's not a great vehicle for communicating I I absolutely agree with that but what we're doing is represented there so I just want to acknowledge that you all are you know you're doing your thing you're like approving minutes and we're getting them up there um I do think the appointments for like again for better for worse they annual appointments for most of the um committees that are not ected and um they'll be coming up again in the June the select board's June meeting so by the time this is submitted you all if you're interested will be invited to get appointed again and you will I'm sure get appointed again so it's an archaic process and we've been having some meetings recently about like how to improve it and whether we could do three-year terms for certain committees what that would take to have a charter set up um it's definitely it's on people's minds so um that it's particularly when this happens when you all just got appointed in March and then two months later it's so there's some limitation in the town Charter as to what you can do in terms of appointments is that what you're saying um some committees have uh uh parameters in a charter they have a charter or they have a bylaw like the a commission is very explicit with their membership but the open space committee is not so I think what the select board has done are annual appointments no because it would seem to me that what might make most sense is that you appoint people for the duration of the development and execution of the plan and that is going to clearly take at least two calendar years no matter how you put it together right and I think we did that with the master plan you know to point point people for the duration of the plan right yeah um you know and also the master plan is a creature of the planning board anyway which has a continuing life because it has overlapping anyway U you know this is probably a topic for discussion in in a smaller venue but but um yeah you know well let's I mean I'd love to put this on a future open space agenda just to look again at the committee's mission and like explore if there are opportunities to like just have a more Hands-On um like policy or you know I I don't know exactly what the vehicle is but I think it's I think it would be good to talk about because I I think it's um um anyway it's you're not the only one who's been concerned about it and I think if you want a committee that's actually vibrant and you know has people come on and people come off and there's work to do and there's like momentum you know you kind of need to build that up in a way that's a little bit more proactive um so I think it's a good topic but um yeah I have another Grant question for you all and I want to be conscious that it's whatever like evening um the grand the OneStop one of the things they focus in particular on besides resiliency and sustainability which is a question in the application uh questions is the public engagement piece so I just want to like if you guys have you know five minutes to just kind of walk through what we think the best opportunity unities for engagement like we have the parameters of what the workbook says but just help me out a little with ideas that I can throw into the grant proposal of how we're going to do such a great Outreach and engagement plan well okay sounds dumb question but what do you mean by engagement what does engagement mean I I um I'm are we taking some definition the state gives us as to what engagement is or um you know I'm I'm not trying to linp pick but um you know yes what is it they're expecting um that we're going to have well as um uh Christina had suggested you know things like attending uh I think you did um uh newb days and and having a presence at you know various town events and so on or are we talking about getting people who are what um leaders in conservation I mean you know probably whatever we want it's it's sort of a generic um thoroughly address and describe the Project's public engagement plan that's kind of all they give me and then did they have a requirement that you have to have at least one public meeting or in one survey where there's some two public meetings yeah I think it was two public meetings or something and we had to document those in our plan and um that kind of stuff and you know the survey would be public engagement basically anything that's that's kind of reaching out input I think setting some you know I don't know if you actually are setting targets like metrics but certainly maximizing participation in the survey across across section of the population um which we kind of talked about previous meeting but yeah we don't have um so Newberry the 2020 uh data doesn't have any EJ communities or regions neighborhoods in Newberry um but to cc's Point like thinking about like you're saying like demographically um maximizing participation um does any um data show that there are any other languages mostly spoken in Newberry that we need to accommodate in terms of like a public notice or something because then we would need translation services or do we yeah we just interesting we just had that conversation today when we were talking about some of the transportation project Outreach and um I don't we don't think there is at at least it doesn't show up on the State website but um there probably is right um some some some neighborhoods some people um I'm just looking at this suggested timetable that's in the workbook and I'm actually seeing three public meetings um through the process sort of one at the beginning one in the middle and one at the end so that might be that be oh dear I mean that's one oh well never mind um yeah I mean I think our grand obligation is GNA generally say we're GNA follow the workbook um and then just yeah yeah I mean that we're going to leverage the existing public ification system used by you know the town of Newbury which people sign up for emails and we're going to encourage people to sign up for the open space p committee I actually did write like a little blurb that could potentially be our you know first little announcement but I kind of like David what you were saying is that if someone were to go look I don't know if they can even look I guess I haven't looked myself but if they saw that the people who were on the open space committee were expiring in a month you know maybe we wait to do that on July first or in July instead of now so that at least everybody has refreshed they're on for another year so they know that there's some consistency there there's no you know big rush in sending it out now but we could send it out in July instead you know it's a month and a half from now um but anyway I did write a quick little blurb that I'm happy to um I there's no chat in this um window I don't unless I'm missing it no no it's disabled for our town meetings oh interesting okay um well I guess I'm technically not allowed to send it out to everybody so um unless I send it right now while we're all on the public meeting um but maybe I'll send it over to you Kristen and anyway we can I think he I think you can send it out as long as we don't like discuss it yeah and we'll talk about it except on the public meeting yeah we'll talk about it next just is it is it is it something that you might want to share on your screen right now we could take a look at oh yeah yeah I can do that too Martha you're always thinking hold on let me share it is that enabled Martha it should be okay yeah if you hovered over the bottom and see a green square that says share and press on that click on it pulling up the document make sure it's in a good spot there all right don't know whether you noticed but we all shifting around when the lightning came oh really oh okay oh there it is good you got it yeah so yeah I just looked at the way it was written on other ones and this is not urgent if we decide we're not going to send it out till July um but I thought we could you know the open space committee is meeting regularly to update the town of Newbury open space and Recreation plan and I was going to put a link to the open space and Recreation plan um and if you're interested in keeping up with the progress be sure to sign up and then I put the es subscri subscribe alerts um website to see the meeting dates and agenda items and a survey to request input from the town is planned for later this year let's hear your voice and we can you know tear this apart you know change it all around as needed uh just was getting a start on it no I think that's great and I think you know doing it in the beginning of July um after the appointment made would be great timing I like it yeah thank you for putting that together yeah I'll send it around in an email just in case we want to tweak it around the next meeting should we and I know this has problems sometimes but should we try to personalize this a little bit it's very anonymous uh you know the open space committee you leave and in other words should somebody's name be in there or [Music] names you know at some point we would seem to me are going to go public in a real way um and um I'm just wondering whether you know um if you're encouraging people to follow something or to reach out I think it's a place I don't know I Mak any sense at all um I'm just thinking that you know there are lot not lot but there are a number of organizations in town which will in many ways have an interest in what this committee is doing and we should have an interest in who they are and what they're doing and for example I mean you know we do have two of the most yeah most obviously known um conservation related organizations in the town namely um Aon okay that has a a center a brand you know relative F on the brand new center in newbur we have um the wild life Refuge which is internationally known both of those have volunteer groups and support groups aren't those kind of people the kind of people you want to recruit into an interest level and a collective tissue sort of level to this to a group like this I mean yeah I think we did we touched on that on maybe our maybe not last meeting or the meeting before and we kind of came up with a list of all the people of all the organiz ations that we would want to send out some announcements to and I you know maybe it would be this first one could be on the town website and we could also send it out and they might be willing to post it on some of their um updates as well so maybe we look at the narrative the words that were in that and see if it's appropriate just for the town website and if we wanted to change it for other external parties or if we want to change it even for the town website I'd say yeah let's put some thought to it because I think you know people yeah I mean this is cynical but people these days are looking for rewards if they do something they would like to have a reward for doing it all right be it Financial or getting to know somebody or finding a place to go to or whatever and and it would seem to me that that we need to bear that in mind that if we're encouraging people to become interested in what we're doing then there needs to be a reward um and I'm not you know I'm not sure what that that could be a variety of things um but I think I I think it it needs to be able to take you we live in a world of influences I'm sorry but we do um and it needs to take you someplace uh so I think you know we that's why going back for a minute to the um survey that I put together I wanted people to get information and and that was the idea of of having the map and and you know as part of it and so on and I think that anything we do that is um you know comes under this sort of General heading of Engagement uh has to has to have that kind of aspect to it um and you know that's why I roll my eyes at the beginning middle and end kind of thing I mean that workbook is just so bad it's not worth discussing anyway enough so yeah I I think that's good I mean I think we are we in Newbery are are beneficiaries of all the other partner organizations um and enhancing those Partnerships is a great benefit um to all of us I also think finding the people who are involved and any you know don't know anything about the open space is a great like goal for outreach um as well as connecting with the people who are already kind of like knowledgeable um there it's like both it's important um we can include on that not letters of support in the Grant application um I've reached out a couple times to the chair of the rec committee but haven't connected with him yet I'm hoping they at least or the chair at least would be able to like write a very brief letter and say we're so happy the open space committee is taking the lead and we're very involved and supportive um yada yada what do people think about any other letters of support um do we need them yeah can you get someone from division of marine fisheries can you write a little letter for division of marine fisheries would they also be supportive because we have so much salt March and so much tital areas would DMF be willing to write a letter in maybe Essex County reill yeah I mean obviously because of the fish run I think that's the biggest thing the dius is really the part river is a key part uh key area here in the NorthShore so absolutely um for and then the shellfish too um for sure managing storm water properly and maintaining the March so I think I know two people up top my head that would be perfect for it is that not a hard thing in an agency to get a little letter like that written or um no um if there's an example um that's even better if I can say this is something this is like I don't if we have access to that but if I could share that with them so this is what we're looking for or even just point me to the link for the the grant proposal so I can look at it so I have a better idea I can I can write a little like draft template letter that can then be like put on letterhead and you know a couple sentences like you just said about particular um components but yeah why don't I draft something is that Mike do you think Green Belt stand on that yeah I think uh I think I can definitely have somebody from over there uh do that I think having a template or some guidance there would be nice okay I'll I'll just put something together I me got some letters of support in the files from other projects that I can what about town groups such as the hisor Ral commission I mean all the kind of people who the kind of activities that open space plans are supposed to be Cog resolve according to the workbook so would we solicit a support from the chair of the historical commission perhaps the Planning Group that's working on the lower green I mean all of those things that would seem to me to be part of Engagement you're engaging other aspects of the town you know the the town's functioning put it that way yeah I can I can um I don't it's we're coming you know this is due in a couple weeks so we'll see but I think that's a great idea to you know just engage and it's the added benefit of letting people know we're doing this and that kind of thing is that's good I think you know you just mentioned a sort of template boilerplate kind of thing you could have something and explain that we have a time crunch and would you be willing to just simply say the historical commission supports this in principle or something um yeah that would indicate that we've done at least the beginning of due diligence of checking the boxes which is the world they it's in um in Boston or wherever it is um just know because they're they're listed actually I think in in the workbook those kind of groups and so you need yeah their professed support Y and it's partially responsible for some of the action items in the last plan I think yeah so okay so Ella are you ready to write this thing I'm totally kidding but it'll be I I'd love another set of eyes so it'll be super helpful maybe next Tuesday we can like put our heads together awesome help I can give I'm happy to do anything and translate all of this like what it took out um all right team what's what else is on our agenda um I think we should I'm trying to find an agenda we have to accept the meetings uh the minutes from the previous meeting yep it maybe set our next agenda do anyone want to make a motion about minutes sure I will any seconds second all those in favor of accepting the may7th minutes I'm sorry it's a zoom meeting so we have to do it by roll call we have we have to do it by roll call because it's a zoom meeting sorry oh right okay okay can we just go around like Christina Hoffman yes sure yes Mike Mike harbon yes Jim I guess you're actually not official but you how do you feel about them you good I'll say yes H even though I'm not an official member um yes yes all right minutes approved by roll call vote and um so I'm not sure well when would people like to meet next um well and how do people feel about entrusting me to just submitting this thing or wanting to spend the time to review drafts and that kind of stuffff I'm happy to review the draft so you know if you want to send me the draft and if you need any help on any specific pieces of it you know feel free to ping me um happy to chip in to get that application put together thank you yeah that'd be great so maybe we ad meet this is the third Tuesday of May the third Tuesday of June would be the 18th how's that look that works for me June 18th yeah I'm not going to be able to make that have a a retirement party for my boss can't miss that no you can't and I actually think that I'm going to be traveling for work right now it's so up in the air but I will also possibly be in Texas um that week but that's not to say yeah that it you have to schedule around me or Bill well I guess we should discuss um what would be on the agenda and then think about when we need to meet and if it works to do a doodle poll we could do that as well I know summer you know that end of June beginning of July gets busy for people sometimes have we officially enlisted mvpc where are we at I mean we had um CC come uh are we going to have to make a official decision to do that or um or or to do that if we can afford it or whatever I mean where does that where is that in terms of activity yeah well I think um if it makes sense it seemed like we're leaning towards having her revise the scope of work um based on what we talked about tonight and based on the Georgetown and you know again Martha and I can go a little back and forth with her about um you know just making sure the buckets of tasks make sense from what we think the needs are right um but there's no you know there's no obligation of us to use them we won't have to contract with them or do anything official with mvpc until and after we receive the grant great if we didn't receive the grant for some reason we would not be obligated to any particular timeline with them I mean I think we would want to continue to work on the update and some other ways but yeah can their proposal just state that that they would this proposal is valid until you know October 1st or something so that um or you guys maybe have such a good relationship with them that that's maybe goes without saying that you know some proposals come in and they say this is valid for 60 days or this is valid for 30 days or 90 days and so I just want to make sure that the person who's reviewing our Grant application sees that the proposal is valid until a date after they plan on announcing yeah I mean I I would think that um two things one is that she would be very you know flexible and certainly you know it's not going to be it's only good for 60 days and that's it then we're not not interested um and it may be that the scope of services once we actually get the grant would need to be tweaked a little bit anyway so do we what's the typical turnaround any idea on the grant after we apply I guess um I think they say the awards are late summer and then usually it's later than what they say um just seeing if I can bring it up here thinking of like at the next meeting and and then what we can do so Christina wrote a blur that would be great to get out after we're reappointed say in July but we're also going to be directing attention to the website as David alluded to and I think that's the other area that if we are interested in improving that um you know that's something that we could meet about next and look at the website and say what material do we want to add to it um you know there's like I don't know D talked about the what's the reward so what's what's in it for me but I mean as we all know there's a lot in it for the public um to maintain open space so maybe that's the carrot if you can educate a little bit about the importance of open space and the rural character of the town so that would be something we could maybe put into the on the website just a thought so but before between that and before we get the Grant I mean we're kind of like waiting on the grant to really move forward i' like that idea of the website and um you know it's ties obviously into engagement and it's really more the committee right the ongoing relaunch of the committee goes beyond the plan itself and right what is our not to get too lofty but our mission and vision and just making sure that that's clear to the public to help Foster the engagement and someone that sounds good and I just want to correct myself it actually says the awards aren't announced till September and then Contracting in October into November so we're probably looking at November before we actually so to that point yes there are some other things we can talk about and work on until we actually dive into the grand be our agenda item for our next meeting is what can we work on between now and November that list right yeah okay yeah well how seriously do we think that we want to get a reaction from the Comm Community to give us some idea of what it is that people are concerned about still or have become you know in other words is is the beginning survey something that we should do prior to actually starting work on this on the you know the nitty-gritty data substance of of the of the plan um uh would seem to me that you know um are we are we going to represent the community by knowing some stuff about what they think or are we just going to be a committee that decides we know what to do you know um that's what I'm wondering here because if there is this sort of pause this kind of interregnum where we can't be doing any work that costs money uh or something that's what I'm sort of hearing then what what are we doing um you know me I to me there's so there's so much to be done um among other things reaching out to some of these organizations um and I you know in terms terms of of what their input might be or not be as the case might be um I certainly can for example I think scare up a letter fairly quickly um from the trustees because now at least finally the uh major um uh was he the the he's now a vice president I think of the uh he's the director for the Northeast region and you will know him Kristen that's Peter Pinero and I'm sure that Peter who has actually a rather special interest in Oldtown Hill and Newbury as a community would be happy to provide a letter of endorsement um saying you know that this is this is good and I think lots of other organizations need to be contacted in this in this way um and it it concerns me a little that you say you've reached out twice to the rec committee and haven't heard back I mean don't they understand what the open space Recreation plan is or are they I mean do you have any sense I mean they were happy to appear before the select board right with a very good plan for the wck fields is yeah I think I think we'll I think we'll be able to engage them I just you know you send an email it gets buried and it wasn't like a specific there wasn't a specific deadline or a specific ask it was hey we're letting you know I'm letting you know we're doing this are you interested but I I I think we'll be able to get their engagement there's that word again and support um well I mean frankly but we might have to have someone go to their next meeting I mean that would be a good way to do it they have to they have to play ball it's question of they might like to they have to uh sorry but that's the case um and I would start I I'll do it if you like whoops and that is I was intrigued by the plan they put forward which totally ignored the fact that there was that boy scout Trail and came up with a weird idea of having a um a canoe launch in the place that's so tidal I think You' be covered in mud for 75% of the day but anyway um I'll I'll get a hold of him and find out you know whether he even knows that we exist I'll do that in the next couple of days yeah that' be great I mean I think it's um you know we're getting going so I I think um they have their charge but I know they did meet a couple weeks ago and I just I just didn't get it on my calendar to attend but maybe finding out when their next meeting is and seeing if we can have that conversation and that'd be great David if you have time to do that sure yep thank you great so our agenda item for the next one is to kind of talk about what should we do between now and November including all of the Outreach right perfect I like it and that public engagement that sort of plays into the um proposal to Kristen in terms of the public engagement like the one survey three public meetings Flyers but then also connecting with you know all of these Town departments X Y and Z and with these organizations that already have a really deep tie to the town of Newberry like the trustees and Essex County and you know maybe even you know I'm happy to go over to Parker River Wildlife Refuge talk with those folks just to let them know you know that what we're up to um but just listing that we're going to be doing that Outreach might be also part of our compelling argument that they should give us some money because we're going to be so great yeah and it is you know we we'll put the timeline in the Grant application but we part of the pitch is we're ready what's your Readiness and what's your you know capacity and where what have you done so far so all of this story that we're talking about we can get going on but yeah the spending money to do X Y and Z we'll wait till November we can start other things earlier so um okay so since we have some homework we have uh appointments happening in June we have some people traveling I am traveling a little bit as well maybe we look to after July 4th for our next meeting but I'll I can we can set that up if that makes sense um by email that sound good it does yeah sounds great yeah are you going to send out anything for our review in terms of what it is you're sending to the state um yeah well Christina just offered to review that I'd be happy to share that more broadly um if people are interested and have the time I can do that well I I just think you know I mean I I find this whole process a little bit opaque but that's okay uh but it would be helpful if if essentially I think we know about you know what it is we're saying we want money for um and and how you know what what application like this looks like because it all becomes part of the process and if somebody's saying well what do you you doing as a committee well one of the things we're doing as a committee is to help and encourage the staff to put in this right I mean that's part of it that's part of the news that's what we're doing yeah we're just doing about 80 other things at the same time so I would be I as soon as I get a good draft I'm happy to share it and I would I'm always happy to get input on it it's just probably um be a little bit of a crunch with things going on so um but I think it's it's not we've got it we've just spent a good hour and a half talking about like what what we want to be doing and I think it's a great project and it's highly competitive for this funding so I think it's I think we'll be in good shape but it's a little opaque because I haven't actually gotten in the portal yet so I've looked at templates but you have to like get the password and get in the portal and you know input the thing and they don't give you a word you know whatever you get the drift maybe Ella could help with that she could like go and explore it and download all the things and like create them as PDF so that you can then review them that way I don't know just a thought yes and that's that was her she started helping with that two weeks ago but we have to we had to have the town um administrator actually get into the portal and then we become users and it's just whatever it's it's fine um it it won't be hard once we get in there so I've got all the questions now so we're we're in good shape we're just gonna get going on it this week thank you so much for doing that yeah Y and this is good because now that it's this one I mean one stop it funds like everything so it's absolutely I mean it's the first time I've used the one stop program but there's a million different planning related projects that can get funding through this particular portal in process so it's a really there's a huge benefit to Newberry Beyond um newberry's never submitted through the one stuff before for anything so we're the pioneers and um it's awesome to have all the support from you guys um and it's yeah I think it'll I think it'll be good great cool that's awesome that's exciting that's just the kind of information which we didn't have before which is good which is great in other words that there's some groundbreaking going on in terms and it's the open space you know I mean this is how you do it is it Christina you know it's the open space committee that's leading the way right and using a you know I'm doing a you know press relase off the top of my head but that's the kind of stuff that you can share with people that shows that you know you're tied into a process that's that's that's the way my head Works um and maybe it shouldn't but it does yeah know that's juicy stuff we should like could we could maybe roll it into our announcement at least we'll have it on our page added to our web page right yeah and just I don't want to like give the impression because mvpc applies for Grants all the time that as Martha said at the beginning of this meeting we are the beneficiary of doing these incredible planning projects through them so there's been a lot of work that's funded through the state um in really positive ways it's just this particular like entrance Point um that's that's new it's another another for you right yeah right I'm sort of running out of time here so um if Move Along does anyone um want to make a motion to adjourn that's our last agenda item I move that we adjourn as long as we're clear about the fact that we're going to be discussing what we're going to be doing as Christina put it before November um um at the next meeting and presumably agenda items can be added prior to the meeting yes or prior to you posting the agenda I would be happy to have any input on the next agenda so yes yeah yeah I mean that's you know basically the way I think it can work is is that we don't have to feel that the agenda is fixed now if things come up or whatever if I can get to talk to the wck guys I may have an item to report on sounds great good I'll second does anyone want a second yeah Christina thank you um roll call vote Kristen I Mike i b i Martha I I if I should be do I vote even though I seconded the motion already or is that my vote you still vote I still vote thank you for the rules Christina I I David Powell yep so okay all right thanks everybody have a great night everybody