uh opening opening the meeting of the recreation committee Monday May 6 2024 at 6:38 p.m. um we'll start off with the members present look work from Courtney this way Courtney bu Ben Norton Mary and state here John re David BR mark Cindy cier COA on um did everyone get a chance to look at the two meetings from [Music] um prior prior meetings that Mark um sent out I did make an an amendment feedback we got uh iol it because the meeting was on April 8th not the 1 as iously placed it as and then I brought Clarity to I believe the final paragraph under the new business yeah about Mark will add to the agenda providing credit for nine use of fields prior to the opening of the season to the agenda as per request of John vog as we as we know select board member Bill Deo uh was brought brought to my attention is undertaking efforts to locate grants that would benefit the recreation committee Mark will work with him those are the changes that I made to the Amendments that was sent out earlier today if there are no other further if there are F no further amendments or questions regarding the agenda for the April I make a motion to be accept the minutes as amended I second all in favor and then with the other minutes the um March minutes I see any changes or amendments I make a motion we accept the March written second all in favor all right again I appologize for uh the unprofessional timings they come out not getting anybody a sufficient time nope I can tell you all reasons they're not doesn't matter if they're not and I apologize nope I uh I saw them I read them as quickly as I possibly could deleted now did not I saw I um okay minutes are taken care of Correspondence who wants to do correspondence to me I have one um a neighbor Chris Burgess of bur Lane had approached me regarding the central seat recreational and resource area um was wondering if the recreation committee would consider uh installing a mini Library where people could leave and take books figuring that's a good place for um kids and adults to come in and exchange books I have't call into the library to see not that they would be a part of it but if they had any objections or any concerns going forward with that um I did reach out to a couple people that would be uh would consider help building it with some of uh the local youth so just regular Free Library of those little stands little little stand we could help design it are we talking like an outside stand outside stand placed um somewhere along the field uh that people would have access to it perhaps my mental model would have it I don't say have a dumpster but near the entrance path to the building there could be a stand that's madebe about 3 feet wide 2 feet high two or three shelves one shot would be just a dog glass doors and people could open up see what's in there take and exchange you know work in partnership with the library uh some intertown collaboration if that's something we want to consider I'd be happy to um bring in more details and absolutely um move it forward anyone else have any thought on that bad thought good thought yeah I think it would be a great idea people that you know just a parent that is sitting watching mundane soccer brackets grab a book and where the sibling who's not playing to grab something awesome uh so my my steps is is at this point I need to vote on it I will get affirmation and support more support from the library um and a building plan and design structure for it all right I do some affirmation you do a fine job Mark um all right what else is on here anyone else correspondence um bills of cleans my favorite my favorite um water bill how much uh okay um water bill p in though the within line think crazy um the oil Bill P in and the gas bill right uh yeah I call it gas oil because it's towns and oil sorry but the gas bill the propane bill and the mellowly I guess it's uh the increase in mellow pickup so those came in those were submitted the only thing that's still outstanding and I did have the call into the I guess is the no call that we talked about in January yeah yeah I have not seen that generally is a billable charge yeah I don't know if that's something that the tbw will and that's what we said so I'm I'm just chasing that a little bit more just to see if that's something that's all right payable under our umbrella so I'll write that your chasing it yeah y I'm still chasing it I think that was on one of the meetings yeah you could always um if you want to DPW and then at the DPW Administration is really good and she's just wonderful as far as getting back yeah so yeah that would that would the i' reach out to yeah um and how often do they pick up the trash at the major un B for once a week during in season okay and then once we get into uh summer season yeah uh mid July through end of August would be every other week unless it's necessary and then we'll revert back to once a week to the end of November and it's working out fine as far as it stuff awesome um any other corresponds um all right I have no idea where on the list but I will figure that out um that was bills and clans correct not corresponds um application for Fields Court Fieldhouse other um Michelle Bren coffee truck I believe uh Michelle Who currently operates the coffee truck uh at the property was asked to resubmit because our approval last year was for the spring term y when she went before the S board CU at that time we didn't have jurisdiction over the um parking lot lot um they gave an open ended and it really should have a time limit to it so she I believe believe she had sent the information into courney yep she sent the certificate of liability insurance okay and she was going to check and then she did um scan me the request for the special use permit that was approved by the town it's it doesn't say it's been approved it was just like a print out of her application okay um for the record for something like that that's not a youth because there are other permits required by the town for her to have access to run a business like that uh she's supposed to have uh Board of Health and this and that um we can follow up with that and give a tenative approval approval this would be for year correct uh we could do it for any length of time we want so then it's I mean she's been a good member right she she's been a steward like the other I've never seen a piece of paper or anything yeah she so I I have no objections for her to continue if you want to see it for um till the next spring so that it's next do you want to do yearly or you want to do two years I I suggest yearly but we all right I have no idea what any month it is but yeah her hour is not necessarily sports related either she's there on weekdays we with have mornings typically 8 to 9:30 or something yeah the only thing I ask is to get more definitive hours I don't know if she put that in her request um she yeah no she didn't put any times at all this the request is from 4124 to 4125 okay but no no times or anything yeah I don't see a problem at times because I don't think she's going to be there well even last year you it was for the the soccer season and she was going to be there on the weekends and we didn't really have any um set time well we didn't have any conflicts right we didn't have anyone wanting to use the kitchen for some sort of fundraiser does she use the concession no completely so it's great but you know that's the only like but if there's a concession thing going on it would probably be a little bit later in the day anyways for you know well if there's no specifics of when she's using technically we're saying any time and that's fine and she's outside so if there was a concession thing going on I mean I don't think if that's permitted I don't think there was any conflict in here yeah I don't because it's inside and that's outside and that's a fundraising thing and that's yeah it's kind of seems the way that it's um in our facilities of use guidelines it seems at least my interpretation doesn't seem like confident yeah we have been asking people if they wanted to use that and rent that area but we haven't got it's been bounced back and forth about you know soccer using something else else there's been interest but nothing nothing has ever happened has ever happened yeah nothing's uh materialized so what are your concerns about ours or ours just so you know that that we're aware of when she's there and when she's not in general she said the mornings that's fine so that if for example one of the youth programs wanted to do their do um Waters at their games that we've given her the right to do it that means the other ones would necessarily have the right to be able to do it I just want to make sure that we're not crossing any I don't think there yeah I think that yeah I think that if someone wanted to do a fundraiser I don't think it'd be a conflict uh because she has a stand thing in the parking lot for the Fieldhouse being used as for the parking lot only she only yeah that's what I'm saying she's only in the parking lot and if someone wanted to do a fundraiser they'd be at the Fieldhouse and then' be they'd be separate I think okay she came to Tron from 6:30 to 9: today like as like a fundraiser I don't know if those are usual hours but that's what I heard that's what but she's defin 630 and 9 most TR 630 and9 in the morning she just for one day I okay um well you know I have no objectives in general to um per continuing to use the property to fill those if there problems we'll have to address them yeah yeah so I motion to extend it for another year um the coffee trck release providing that we have she has all the and um if something comes up um we will deal with Case by Case by case b does that all right uh any discussion on that second John no discussion all right all in favor easy enough I will email her at the end of the meeting and uh let her know our decision um concern a permit hold uh this was the question of uh a number of the team of three permit holders were most of them apped to use the property uh at Central Street from April 1st most of them were not allowed to get on and use it until 2 and a half weeks later um our policy is very clear about uh no refunds so the question is do we want to uh provide them with credit for the for next time that they run that their organization runs um well I had a conversation with [Music] um uh the town um Tracy list Town Administrator and um it was discussed um she said we don't give out credits uh so I guess I mean I wouldn't I I don't have a I mean I think it might be fair to give like a a you know the a week unknown Coler unknown Coler um I know sorry Red Cross wants my playlets so I don't know if if I it might be a good idea to I mean what was it two weeks said we don't give credit or give refunds but can we how what she suggested was to give them two if they if they wanted two additional weeks at the end of the year so if they lost two weeks they'd extend the the season or the use of the field for two weeks afterwards go ahead I'm sorry yeah I think a dialogue would be Nick Nick morr um Byfield resident uh George to youth Lacross so just did did um in your email you specifically said refunds not credits y so in historically uh prior president reached out or reached out to one of our prior presidents historically we were given a credit for a future season that may be true but we just saw Clarity from the Town Administrator refunds yeah so I'm not asking about a refund but if we get a credit for next season I I that would be because our season we're we're governed by um Massachusetts Luth lacrosse yeah our season ends um on a specific dat specific date there's no use for us to get two extra weeks later on this season well she said refund um so let me do this let me ask her about what she wants to do I hate to keep running you guys in circles on this no I appr um you apprciate your time because the way I I I phrased it was refund okay um do you have an approximate year that that occurred um only so that there's AO reference to go back I think I brought that up to Mike B in 2018 um who you ell and thank you for that because I have um I print out I print out the um the ledgers so I think it was 18 the last three years so I think it was 18 that's no that's fine it's only for my edification CU I'm like and that was on us last time we were here we asked specifically about a refund um not thinking about a credit for for future right and that's just as beneficial to us um okay yeah definitely the verbiage in the permit policy is no refunds y so I guess that's a little and and it is a little it is a little it's it's a little different it's a little different because the field wasn't open right it wasn't like we the field was open and we said we don't want to use it can we get our money back the field wasn't officially open so I it's it's a little different but you know whatever you guys can do for us we would greatly appreciate it um well let's be clear it's for all permit holders correct sorry yes all permit holders yeah um I just went back and I checked Mike who was the past um chairman and he said that they didn't offer refunds due to the complexity of it that's what we didn't offer refunds do the complexity um so yeah let me let me talk to the um Town Administrator and find out um how she feels about that it sounds like you know if I reward in that direction um I don't think that would I don't I mean I don't know what time was what the the answer to that would be but I I I remember something about I don't know do you remember something about ACC credit at one Point given back or was it for uh a big event or something there was long time ago I don't think I don't remember in 28 I think it was prior to that and one of the concerns was if we gave the credit to one or to the organizations yeah and that organization then merges with another organization and becomes a different entity that becomes we're not giving them credit we're giving them stuff does that make sense in other words if team a gets the credit but I don't have enough players to or I get bought out by somebody and I am now part of Team B and team team B is doing all the paperwork it's technically a different entity yeah so how can you give credit it sort of vanishes because it's a new new entity and we can't just give new entity all right so yeah I think that what I'll do is I'll just talk to just this out here so we updated our facilities guidelines just last year April 11th so on page nine it does State refunds will not be issued for which is what we talking about just want to make certain that moralized in the policy in addition to in our prior planing field policy updated in 2018 so that's right around that time it also says that no credits no refunds will be no credits or refunds no refunds ref so the bage is refunds yeah so the bottom line is let me go back to Bally in as um to find out if that's the case and if you could also explain to her adding on to the end of the season for the yeah I let any of the leagues not just for cross soccer uh flag football there's an end date to their programming and an extra two weeks is not beneficial you guys don't have like I mean there is there like a a a rain weekend or they there's no no we've actually extended like we go June specifically for that reason give yourself some space okay all right that makes sense all right well let me do that I'll um I'll bring that in front of her awesome thank you so much you know and just kind of quickly for next year right it could be a different year right is it better to open earlier or is it better tell you that even though April 1st we're open is it better to say we're not I I I'm just using that for our the way that we've you know last year we booked a ton of time and a lot of it went unused and that was a big expense to us yeah and so this year we've cut back on our hours into hours that we only use I think that there's no one else here that but I I don't think we'd actually start booking time now until April 15th specifically for this reason so we can save that money money and book indoor space those first and put those funds somewhere else it could be great and it could be bad we just we don't know ideally we want to be on the fields it's a better experience with kids um the fields are unbelievable and they're topn especially compared some other towns so it's great being out on the field it's just do we want a chance what's the risk you're going to weigh that but you're going to weigh that yourself so it's just for my understanding that's exactly where I was going what what don't we talk about just before we put this to B the AIL first start dat right so you guys if you guys set say hey we're really not going to open this till tax day April 15th right then we're forced anyways to find indoor space indoor space or another location for those first two weeks anyways yeah so so your fear if if we if we if we kept the date April 1st your fear would be someone would take I don't know so I I'm not the one that books it so if we start booking time April 15th the same blocks we have every time Y is that is is preference given to someone who starts booking April 1 no no I don't think so I think that you guys have been there's like a hierarchy and I don't it's here but I don't know it off the I think they were pretty high up there so okay so if we started looking April 15th forward or whatever I I think it's a business decision on the entity I I don't want to speak for any other I don't think any of us can speak for the U the rush team or TR and youth soccer soccer they may want to say you know what we would rather schedule for the first two weeks of April and not and pay for it and not use it and have backup plans that it's cheaper to cancel uh some of these indoor places because we have it y but at the same point we all want everybody we all want and I can speak for the committee we all want the kids out playing where you make your business decision is up to you and how you want to spend your resources th% I think that also our decision would be based on what happens with the with with uh the credit like if credit gets issued then we might have a little bit more leeway if not then we'll figure that out that's not my it's I got exactly where I was going was B opening the season 1 it's not in those first two weeks use the credit in the first two weeks that's not IDE or that's well no but I I think what we're addressing is all right so we're going to have a big bag of credits if the weather's lousy for the next 5 years and and there if there's no cash exchange then we just kick in the can down the road yeah um but if if the incentive if if we move the start date then we don't have you guys running up to the field and yeah walking around walking around uh and just s right it's not till the 15th but if the Sun is out the Field's dry then well make grow you guys want you guys want it then you could use the credit from last year then then that would change there are two issues with that I'm just trying to flush it out not just trying to avoid the drama but um one we this year we have the credit maybe next year there isn't yeah how do we assess that time because you can't reserve it until I mean we have the open time to use that space yeah if we don't if we're saying we're we have to change the policy which is not a big deal you change it to the 15th it's nice as first two weeks nobody could reserve it so it's catch as you catch can and anybody can use it I could go up there and be a brickthrowers first two weeks yeah yeah and those are and we know as soon as we do that those are going to be two glorious weeks and we're wide open and not not that there's a rush to use the fields but you know it it's there was a long conversation about the opening date and the uh the dance that we play every year about when it opens last year it was opened earlier 5 years ago 6 years ago it was almost May and now was it was snow April 1 so so usually these meetings are held the first Monday of the month right so the worst case scenario is you guys are meeting May 8th I mean sorry April 8th for that time period right you theoretically could say you know we've had a dry maybe it's been evaluation period those first two weeks and you can maybe alert the pre-existing people that have signed up for the 15th saying hey we're thinking about opening up you guys get first dibs if you don't want it you start on the 15th if you do want it it's this fee and CU you guys can make that decision that first meeting it it's just an idea whatever um to open it if you wanted to open it up earlier in April yeah there may also be a way around it too so yeah all right so I I think this needs more conversation our require it's not going to get resolved tonight yeah no definitely not but we can the first thing at first is just talk to Tracy about credit and then after that we'll discuss um start yeah all right awesome thank you all so much for your time great thank you thanks good to see the kids out on the field and there's actually a game going on tonight yeah and we're actually teams doing great overall only a couple losses across the whole program so it's great kids are really coming together so lot of fun nice appreciate you so much than um all right uh update on Old business master Plan update oh that would be me well maybe not me but I'll bring so I had another conversation and just keeps them ping ponging around but the latest the latest Incarnation is we have the town has $240,000 in offer money um if anybody went to the town meeting I guess we have a lot of money or we have a certain amount of money in reserves on our uh Recreation account um but they uh town told me that we probably have $50,000 we can use so that brings it up to $290 um I don't know about I guess we'll probably discussion later on if if there is some of that can get grants from Banks but if we can get to around $300,000 or or change I sent a a note I guess what the the the track the town wants to make now cuz originally I brought the fact about you know putting up bids for all the material just get the materials in Bear them away until we can have money to do the rest of the job have someone set the the um structures in the concrete and then have someone else come in and put one of those uh safety surfaces on um but they want me to do plan B which is to I went back to Chris I said hey we'll probably have around $300,000 can you come up with maybe a two-part plan one part we cost a little bit more money but we have something there and um we can do the rest as time goes on um so that's where we're at right now I don't know if anyone has any idea on funding if anyone came up with any thoughts on funding I thought bill was going so bill is going to work on that he's uh his son was in intensive care so he's had a little um bump in the road but he is he actually spoke to me today to make sure guys knew that he be working on yeah I've reached out to him corresponded with b um as mentioned on work is in progress I wouldn't Bank on that the question I had was we did ask Chris hun for a itemized list of the cost of the different structure so what we can we still haven't got that okay so um I just and I just have a quick question go um so we all receive copies of the L with the it's like 130 so we can only use 50 of that I'm just that's that's like the the kitty whatever word I don't know what word you use yeah a balance is $139,000 that we have in our account but I think we probably can use only 50,000 only 50 out of that um I think that their concern is that we don't want to drain the fund completely but every year that that we we're appropriated $50,000 and every year we don't use it just add to the KY to the kitty okay um so you know who knows but um I will wait for Chris's you know hopefully because if we could get 70 out of that then we're in we're in business then we're in business which is half which which is half which is leaves a lot left yeah which still leaves a lot and I think that's why it's so critical to get to get us numbers because we can make a case if we know what the number is M and say here's what we got here's some money here if we extract a little bit more than 50 from this we could meet our goal yeah as opposed to having to reduce it just had an arbitrary cacious number of 50 50 yeah so I'm sorry $33 on the water bill oh I was going to say tonight man I found it I was like um so so what the plan is and I think the direction this is going is um Chris is going to hopefully give us a plan that is downsized that is in the $300,000 range yeah because what happens is that we we have to have let's say you know solid amount in that account set aside for that $320,000 or $330,000 and if he can get something that's in the $300,000 range then it goes out to bid cuz we have the money to do it and if someone comes in under that then we can have the job done so do you think that it's doable like meaning my understanding is that we have to purchase this before the end of this year yes yes so it's we have to have a contract we have to have a sign contract and I believe it has to be um a sign contract for that money and then by the end of next year I think the project has to be done so it wouldn't be this year it would be the following year I think so basically we're we're May yeah so if we can get a if we don't have the condensed condensed plan word Yeah by I guess my question is did We Tell Chris we need this L yeah I I okay yeah he knows and so I think this can happen um and I do like the idea of at least doing something can I make a suggestion weedu uh regular meeting to put pressure to get this so it doesn't become meshed in with our other work and get a quicker timeline for cryst that get this done because what can happen very easily is all of a sudden two people aren't here and we don't have a forum I agree so I'd rather schedule a separate meeting to get the information as soon as we can um have everybody look at it and take action faster y then wait until um well we' talked about maybe not having a meeting in August well if we do that then we've lost August and if we we're basically mid I consider May is over pretty much right because we're not going to meet again but we don't need to have the the contract by the end of FY yeah well I think no I think it's calendar year calendar year okay I believe it's calendar year that's my understand my understand is calendar yeah December 31st so that means we would already have to go through the bid process yes pick somebody and have them the contract yeah that's which Sans running through that well contract be with Chris so what happens is yeah Chris does all the work Chris what happens is that if we have if we say to hey we have $320,000 so we have $350,000 and what he will do is is he will set up with contractors he's got a group of contractors and he'll show them what his plans are and then what happens is sits by the phone at a certain date and they just keep on coming in they'll call in and then he'll put them the numbers down and you just go through a listing uh we did this once before and money was a little bit high and we cut some stuff out we were able to do it so um The Once once we pick a contractor who just signing that contract and we've got that first part done and then is just getting it done in place so what was the last last thing that Chris said that you have he wanted me he the last thing he said yes I can I can do that that's where he came back what you asked him about like about shoren shortening the um part one and part two yeah yeah yeah he said that I I take that back he when I brought this up to him the first time on he said that he can I guess it would be a plan B for us we can do materials only he could set up a contract to good materials only um so that is still on the works if if need be um so I haven't got back didn't know cuz I was on vacation um but yeah so that's where that sounds um ping pong update thank God that's you that's you it's been um oh we've been stealing M cuz the days have been nice we so yeah but there not I mean that's just Cindy's Cindy's pingpong is is going to stop Yes okay so June 1st technically through May yeah yeah um and then we hit the ball season yeah I think the the pingpong tables might come out on rainy days yeah I I think it's a great combination to have both of them available so then my question would be do I reserve not only the courts but the field heal for the same time but I also am um getting a taii instructor starting in July and that's going to be on Tuesdays at 10: a.m. so that's going to coincide with one pick of all day so if it's raining on those again did you say ju second week of July I I think that's perfect and she and the Tai Chi is going to go 52 weeks or okay could you stack up B A Tuesday is the only day that Tai can go yeah and I have another yoga class on Mondays over in P Island so oh nice we're trying with Chris yeah so um I can't be spread too thin but I want to offer as many things as possible but I just don't do you want me to request the because if we're going to do that as a backup plan it's raining come inside it's fine on the Thursdays my my Tuesday pickle ball is going to be our beginner day we've hired a pickle ball a certified pickle ball instructor to teach those people um who are brand new or yeah relatively new so they'll have a foundation yeah I see no problem with uh locking in the times so that you know at least you be walk in those hours and it rains out then you well but it's only well she's talking about a school whole weeks CU it would be taiy that at that point so I I for Tuesday for Tuesday but for Thursday if it's raining on your Thursday we can give you credit if you're done um but I can go in and reserve the Thursdays from 99: to 11: or whatever you going Reserve in for for yoga I will end up Res once we get everything all set with Tai I'll throw that in yeah um but then I can do it we're really kind of tripping over the your programs versus and you your programs work I mean that's I'm not no but I think it's you're given a backup yeah yeah yeah but to me at least my experience in the doing pickle ball in April M it's was a Miss well no it was a Miss really but it but we had three courts busy the other day so it's like so it just took time yeah uh and nice weather M uh it's really weather isn't it oh yeah oh my God yeah uh cuz it's it's it was windy I mean it's like 30 mph that's just that's hysterical I mean that's just that that's how much people want to play this here uh um but the the the the thing that's running around in my head here is I completely support Council on Aging stuff but I think there's another thing about pingpong which is how do we get ping Kong how do we get Jim and Dave to play so I thought about that the other day too well well no and and again so it's the same thing like so Tuesdays and Thursdays in April it was like I had something to do but it's like oh crap I got to go to the field because I told people that you know the field would the open kind of thing it just was awkward um So the faster we can get I changed topics a little the faster we could get someone who's responsible to go open that the faster we can get non counil of Aging tickle ball non counil of Aging p on and Bush if I can speak to that yeah um I did talk with Tracy Blaze about like the job description really it just needs to be role descriptions volunteer role description doesn't need to go before the HR board good you guys can just it's it's a volunteer Ro as oppos don't call it a job description so that's what I did with mine because I called them volunteer role descriptions for all the different and otherwise she's on she's on board we just going to send someone to you with well you guys need to vote on it whatever you put together for your but then on the person then you need to find the person all right so there's two different conversations I'm hearing one is the tax credit the same job description volun call a job actually paying them well get updated there are two different things one is the senior tax credit which a volunteer role correct and then a different just if there's a volunteer who's not going for so because that's why you know I'm getting confused because we're down here we do have senior tax senior tax credit um for that so we're just going to focus on the senior tax credit for somebody to open up uh and facilitate the use of of pingpong and pickle is that what we're saying yes okay okay and it gives us a a a med uh a vehicle to to provide yeah provide because I mean once it starts the people that are just going to show up I mean if the door is open they they well yeah not that easy do you have to vote on anything in this let's get the um first yeah well I mean if that I don't I I must to shredded my old copies so we just send that back out we can look at it before the next meeting we can sign it yeah well yeah yes with just that one word correction or you yeah I'll send it out there just leave it at that if that can go through and then if anybody want to if if we're in charge of it then all we have to do is coordinate the cind we can find someone send them Cindy and that's that works great there's paperwork on my end that be done okay um so you're basically the intake coordinator but we're the people that you're going to give the description yeah what you're looking for um the the pickle ball instructor is is for you what kind of deal do you have with him in terms of um we have them on Tuesdays for June July and August 8:30 a.m. to 11:30 a.m. so he'll open up set he'll set up but are we're anticipating everyone we we'll help set up as has been yes well the the Tuesday one would be kind of interesting but yeah but we the the plan is for him to teach them how to set up the Nets and then how to tear them down participate in set up and break down so he's not just lugging everything down to the courts or bringing it all back but that was actually another question I had um we had sort of touched on this before about storing the equipment out down there yeah I I and yes I would like to do that just get a outdoor work box yeah lock T lock on I have yeah have any problem with that how much is it it's going to be a project because I think they probably ought to set concrete or at least put hols in is there a place that as concrete that it can sit on is there a section of um and is the they the DPW yeah I well I I don't want to Overkill I mean you certainly don't want to put a tough Weare box out there you know cuz that's it'll end up in someone's pickup truck with the Nets in it hold on doesn't um so we have like a tupperware deck box so to speak inside the kitchen yeah but doesn't one of the one of the groups the user groups have something attached to the uh sign signs uh the the Center Street sign in the middle of the parking lot there's something all the way up there that's yeah there's something that's been locked there for a while now and it hasn't disappeared where is the as you come in the parking lot that sign right there oh Drive in one on the road one usually got it's usually like a lost and F it's like chairs there stuff it's I think there's a box underneath yeah there a box that is locked we could chain something this chain link fence we could put are you are you guys concerned that someone's going to steal it yeah I would be yeah and then it's just too much stuff that and it's too temp too much a little padlock is not going to no and then you just the if someone really wants to steal a pick a B net they will so you don't want to keep them inside let me just tell you from experience what it's like to haul everything out I generally wet in the morning well the grass see up with W wet shoes but a lot of times I would park my car out in the front take everything out the pathway drive my car on the back take everything now that I put it in my car I take it out of my it's like grocery shopping you know what I'm [Music] saying so um but it's it it's heavy equipment so if we can I forgot what the basketball court looks like there's no along the perimeter of the basketball court there's no piece of so we're like the fence where I mean the picnic table yeah there's a couple of picnic tables there we could that was another thing I was going to talk about was umbrellas and stands for the picnic tables to offer some sort of shade over there the box is getting bigger just be I know something some kind of well we should take the picnic tables too that's so that was maybe boy got um so anyway back to about San yeah no back to San [Music] um we are paying him yes yes with your with your money with my budget yeah um and he's for June July if we wanted to do intermediate lessons for non [Music] seniors just whatever I I know he's available um would you have any interest in doing it for non seniors that's outside of my real yeah but I think it's a great idea the other thing he was talking about is is there going to be open court time because yes these lessons will be great yeah people need to actually play yes to practice you know he can reserve it well that so that he he's he's a he's not from no he rally resident but he's a he's a he's a US TP you know certified certified so he's got insurance what I was saying is that after hours or after your pickle ball hours he could reserve whatever the feat uh schedule is for us for uh someone wanted to reserve like the basketball team wanted to reserve it he could do that whatever the cost is I don't think he's looking to yeah he's he's not looking to it he's wondering if there's going to be open in court time for you know people who live here to just the recreation committee would establish on open court time throughout the week so that anybody whether they take his course or they play with the ca they have an opportunity to continue playing yeah I have no problem that well the whole thing reason for charging for the court though is it' be business for him I thought I didn't know if he gave less I like the guy I mean I don't think he's looking to like give more lessons or you know charge people I don't think people asking me about it oh well he's I mean yeah thank for ask him but I mean what he was asking us at the Council on Aging was is there going to be an opportunity for your folks to play to practice Yeah and again I think the simplest thing to do is talk to some people who play regularly try to do some Outreach to some of the people we know who play so some different uh demographics and try to set aside and say look at Fridays at um 4 P p.m. 4 p.m. or 7:00 to 9:00 half the court is is available for people to bring their own pickle ball stuff well it's it's been easy so far but I that at some point in time we're going to run into basketball yeah and that's why we work basketball needs to make their reservations if they're doing right the actually I saw what looked like a program there was town meeting there could be yeah they all have matching shirts and if we say technically it's open and anybody can use it yeah yeah yeah but if we close it down they can't practice for that night or we approach them and say you should be renting this out yeah it's an interesting but I I back does he need equipment we haven't had any of this discussion that's why I wanted to stop by in terms of equipment does he need more balls does he need so I'm I've ordered a bunch of things that I've gone through with him what he was looking for in terms of teaching yeah um and then we're obviously using the Nets and we will have the paddles but yeah a lot of people come from paddles I'm excited I and I like him he's a good guy we're excited to offer Tai and Tai Chi and more yoga horseshoes that's right well I need the Horseshoes the Hors fit I had someone he's back he's back on the pool table in downstairs um did you hear any status about the building after my the other day mark was there to no I didn't hear anything else oh I I kind of texted you the firearm right you said that but I haven't heard anything else but I just never heard the uh what the fire alarm showed up and it was Keystone crops it was policeman showed up and he's like oh and then the fire department showed up and they you know ran out the co alarm yeah and um this is we just got to reset it anybody got the key well he called James it was around lunchtime so whether cuz Mark markk he invol you know he he emailed lacrosse and SOA like don't freak out you can use the building but it was just kind of a weird and it actually goes back to like how they close the building and and CU I was like the cop showed up I like who are you and I'm like I was just playing pickleball the last that was the last one here I'm sorry the bathrooms were locked no they AR uh quick question then should we Dave I want to put it on you but can you follow up with DPW for few if this happens again what's where's the key at and how do we address it y maybe maybe Cindy could do it too it's because you're using that building more than we are at this point if you get Tai cheet cuz Cindy and I were kicking around uh a checklist to close things to check for and then I threw back back at her well maybe the police department should have a list of people that are people that are authorized to close which you know sets up this key thing not that I mean the key should be hidden somewhere that's actually most of the things keys I have to see here in the box is it for the the panel the red panel at the front door is an exterior panel or interior it's inter interior okay U and they just couldn't get in well this is well I think that's a DPW police fire yeah they should it's clearly their issue but it's going to affect you know and like I said it was just like I'd feel better if the cop showed up and said you know does are you one of these six people or C sanay would need authorization and I've worked in situations where we've had out at a town level and if he can cumers to keep it updated this person's off I'm on the board now I get it I get it yeah and it's just fire DPW Town employees who are getting paid they're responsible for in DPW usually I mean they should be there should be a number with yeah there should be a number with the the police directly to call TP because I'm sure they have that maybe that's put on their call well because if something happens police call DW that put you know like a water name they so they have direct number to whoever um do we have to do anything more on this P we have to what you going to play so just as far as the outdoor box what do the plan so um let's look at costs yeah the costs are around I'm looking at some stuff they like $8 $900 for like an exterior lock booss but you'd have to if you if you can I don't want to throw this back at I don't know how this is going to affect waiting a month but um if you could find out what size and what you know the cost is cuz I was looking at some 8 you know 58 $ um cuz we could find a way to to lock it down so it's not going okay um I mean it people will steal no matter what but it DET yeah it will keep the honest people from all right so if I look in the5 to $800 range I'm not out of my should we should we vote on that for let's just get the number okay so let me but like if I saw something for $800 I would five but my budget's different than I'd rather be pound wise than Penny foolish and get something that's $200 that ends up if you pull the side here it opens up and waterproof and everything else that's what I was but the commercial outdoor lock box and once you start putting things in it things have a way of growing like it could add could be adding things to it instead of subtracting things you wouldn't put the defibrillator no no no okay um okay so put the umbrell put the umbrell something The Umbrellas the the net the Nets probably leave the paddles inside yeah the paddles their concern is that we don't want to drain the fund completely but every year that we we're appropriated $50,000 and every year we don't use it it just get KY to the kitty okay um so you know who knows but um I will wait for Chris's you know hopefully because if we could get 70 out of that then we're in we're in business we're in business which is half which is half which leaves a lot left yeah which still leaves a lot and I think that's why it's so critical to get Chris to get us numbers because we can make a case if we know what the number is M and say here's what we got here's some money here if we extract a little bit more than 50 from the we could meet our goal yeah as opposed to having to reduce it just had an arbitrary decious number of 50 50 yeah so I'm sorry $33 on the water bill oh I was going to say tonight man I found it I was like um so so what the plan is and I think the direction this is going is um Chris is going to hopefully give us a a plan that is downsized that is in the $300,000 range because what happens is that we we have to have let's say you know solid amount in that account set aside for that $320,000 or $330,000 and if he can get something that's in the $300,000 range then it goes out to bid because we have the money to do it and if someone comes in under that then we can have the job done so do you think that it's doable like meaning my understanding is that we have to purchase this before the end of this year yes yes so it's well where we have to have a contract we have to have a a sign contract and I believe it has to be um a sign contract for that money and then by the end of next year I think the project has to be done so it wouldn't be this year it would be the following year I so basically we're we're May yeah so if we can get a if we don't have the condensed condensed plan is word Yeah by I guess my question is did We Tell Chris we need this L yeah I I yeah he knows and so I think this can happen um and I do like the idea of at least doing something can a suggestion we schedu a non regular meeting put pressure to get this so it doesn't become meshed in with our other work and get a quicker timeline from Chris so that done because what can happen very easily is all of a sudden two people aren't here and we don't have a form I agree so I'd rather schedule a separate meeting to get the information as soon as we can um have everybody look at it and take action faster then wait until um well we talked about maybe not having a meeting in August well if we do that then we've lost August and if we we're basically mid I consider May is over pretty much right because we're not going to meet again but we we don't need to have the the contract by the end of FY yeah well I think no I think it's calendar year calendar year okay I believe it's calendar year that's my December 31st so that means we would already have to go through the bid process yes pick somebody and have them the contract that's which s's running through that well contract G be with Chris so what happens is yeah Chris does all the work Chris what happens is that if we have if we say to them hey we have $320,000 or we have $350,000 and what he will do is he will set up with contractors he's got a group of contractor the title of subject was oh you got subject was uh seret for um to moderator yeah he was good um and then I happen to just kind of remind him about a couple of things and then I my phone blew up at like 10:00 I was getting all these reports that the entire DPW was at the basketball court and they they pulled it and reset it and they that's oh really they were awesome yeah I didn't know that I was thinking about that the other day no they so they put one of the ideas we kicked around last year was to put um a can think of as weed block some kind of a canvas thing under and so they did it you can feel it though cuz I walked across it feels so much more solid but it was really funny cuz I walked across I said this feels different he we thought so too but we thought we were crazy it feels more solid but the underneath the underbelly of the Court was actually the showing the wear like you can see oh really it's plastic so it's it's plastic against asphal and so now I I think that might be mitigated they the whole entire they actually T took it apart this and this is the words I get so that they they put took probably 12 12 tiles wide so 12 ft and they they rip it up so they disconnect them and they roll it and then they they put something underneath the back all that stuff I was worried about how do you do it it's just like yeah I know they come up easy because and I'm so sorry can you just go back to the water bubble is that being was that so we appropriate the fun we appropriate the fun uh it is we changed this topic and no no no DBW is in charge of buying it and installing it for but then they're going to give us the bill yes okay but they were the last I heard was they were looking for they were they were trying to get the plumbing situation set so if just finding a contract and be do and this is going inside between the bathrooms there we're pulling out the put the got I will I will send I will send another another email on I'm kind of confused is it in process kind of yes yeah yes out of our hands yeah it's in dpw's court now but they just fixed the court so we'll get yeah we we can't push it well no no no no I I get busy they sling off I was just I'm just waiting for a build yeah no no no from uh cross walk yeah um I haven't well that was a DPW thing and they haven't said anything about it okay I'll follow with them again yeah when they when they paint all the crosswalks they probably paint yours it's the way I see that when did they paint all the cross uh right before school starts yeah last week of August oh all right all right it might be worth the phone call can I get it earlier but I I yeah considering there's not one there now repainting it maybe they'd be going to do it right well and again the the police chief was like great idea cool that's not a me thing oh really yeah oh I didn't know that yeah I brought up the last oh so it's it's a DPW DPW down there Qui they have no objections uh okay cool no OB yes all right um but they may wait till they have the yeah so I I've got that on my list too I'll send that up if you then C hit them okay um senior tax credit that already I know I just descri you know want to add Ro description okay um uh fiscal year 25 spending plan can we table that until next week I would love to table that um do you agree with that you're qu all right so if everyone's good we'll table Fally year 25 spending P yes uh new business Outreach for select member and potential grants um yeah I just want to say that tou billand because of situations um he's been held back on doing the research um for potential GRS that would benefit the recreation committee so I'm in communication with them I work him a couple days ago for yeah I know that he's been doing this for a while um so that's good then I don't I don't know if it's going to happen but that's what I understand um um yes so Outreach from select member and potential grants so we do um we have a potential another uh member of the group and he sent in his information to select board so I don't know if they voted on that yet and maybe with I saw on the agenda it did you yeah like pass agenda or select board see the next one or it was the last one okay I'll I'll check in on that cuz he he can't he could have made it tonight but we'll find out if um that's been so what you're saying is any applicant would need to send their application into the select board with their qualifications and interest in serving on the board and they will review it at the appropriate time and let you know if you are accepted for the appointment in which at that time the applicant would be requested to attend the the town meeting excuse me the select board meeting in which they're discussing your appointment and you may have to get up and present yourself and then they will um say yay or no you guys didn't do that right you I did yeah held up did you [Music] really well although maybe I don't know I the book I was yeah I did too I did too so who knows who knows we'll figure it out but it's it's pretty simple you would yeah he would give you directions but basically you know you just send a email to the uh selectboard and say I wish to you if you want to I wish to be a member of and from there as student representative yeah yes yeah not Triton student student student student um yeah and you get to have all this fun it's a blast yeah it's a blast it's okay um it actually is pretty good this is a really good group yeah um SE B we're kicking them out um get out of here all right um so that's that use C Street recreational environmental resource for public art public uh briefly the uh master plan did call for opportunities to have public art there uh I I would like to move forward with that as we're moving forward with other things it shouldn't be that difficult um perhaps working with a cultural Council absolutely um see if they want to take not only use word ownership of it but take leadership of it if they don't want to we could do it ourselves the idea is um perhaps have a rotating uh open uh outdoor exhibit one two three pieces something like that different models going out there um to highlight artists in the area doesn't have to be in this area but preference to but does a whole slippery slope I I I support exactly what you're doing but there there's got to be some kind of um approval by us no I don't think you want I don't think you want to be approv in in terms of well there's two different what's the word I'm looking for there would be a separate judging issue and that's why we' get somebody who has more expertise do to again as a board you want to use that space that's great this is the space you do it in we could open it up and have a different group of people who' have a public discussion about it um it may be more difficult because then it would still be a public meeting and it would be conversations about it but the idea is it's not we while we could make the decision I I hear I think what you're saying is let somebody else make the decision what pieces of our so are appropriate is that what we're coming to appropriate is a good word appropriate and that that covers a range of things yeah that's what I'm wondering yeah well that's why you have a committee so it wouldn't be our committee no would yeah I think if we limited our scope to reserving some space and maybe maybe when Chris is doing his walkway builds a little borrow there you could put art in uh yeah no I have no problem with that but what I'm saying is so um he had that I think yeah so Courtney wants to do a you know a group of pictures on the sunrising off of something he he has that that's cool wonder how he's but if Courtney wants to do you know like what happened in aitz and Show dead bodies maybe that is not appropriate I I don't so that's what I question is I want to know who's the who's the person that's going to decide what is appropriate for the whole and similar to what they do in with Mod there arey no no no of Judges who look at it about what the theme is for that year how that fits in them okay and monly everybody gets to have space other public areas will say you know that that doesn't fit our criteria okay I just want to know where the appropriateness and cultural they're interested okay okay so they are they'd be the governing body they may they may create the governing body okay but it wouldn't be Mark David bro and the members of the committee yeah choosing I'm also I'm for that cuz I don't want to get think the the library has art exibits every once in a while yeah yeah I'm just I'm curious what their curates that okay I might just be panicking but I have concerned about potential Fallout and that's why he bringing in people who have more expertise than we do it doesn't have to be dirty it could be political no that's just it I mean we had something here a while ago and it was like this whole outburst and should have been and it was the thing and people r not HFF and PFF and it was just like really so here on Rec meting oh yeah oh yeah I'm not going to get any names or and stuff like that it wasn't did you anyways um yeah I'm sure you know I can find out and tell you what exact date it was but but yeah the thing it made the minutes oh yeah was mik doing the minutes it was on it's on video I don't know Mark did you you probably did you might have made a mention to him I found all the videos yeah I never I we get you know 30 views a video we I'll out you'll have to find the one that has the most most views it would be way more than 30 if it was some was not Happ at all storm out um all right um and application for next year if wants to renew or yeah we have to do ours right our applications for next year when is that to be done by I think June right your appointment ends in June so they like to do it so we should do it now two weeks before the two meetings before they start doing it it's going to take a while I mean ideally I would suggest everybody if you're interested in renewing or joining I would do it by the end of this month that we have they have two meetings in June to make the appointment um since we've already been appointed we don't have to return to the select board meeting for those of us who had to do that um and that way they so basically now yeah I may not be might do can you sign something let me just see what you say it could be an email right no no I Dave I already put your application in I I have certain qualifications for the next um next agenda and I'm so sorry I know we have one I probably should have said this out loud the the A-frame lunch board thing yeah yeah oh yeah so remember you sent me something but I was in so I can get them off of Amazon but there's a shipping fee for them but then you guys found a different I found the size we there was some it's a smaller so the the one that you found at that other website is smaller and then how are you going to pay for that why do you get a shipping charge some of the things on Amazon they they come from so and what size did we say I whatever I have over at the field house now is what I found again on Amazon and how much was was it over what we it was over and we were going to get two so I was over your budget that you guys had approve okay so how much you I think I needed like I feel like it was $80 charge it was an $80 shipping charge yeah $40 each yeah something like that yeah yeah so was kind of a crazy shipping charge it is but I think the size was also is it the size that I recall that we approved was 24x 36 which is just like when know where bik field fire is hey yeah that's that's I think you have a longer a longer I know the one that I looked up on Amazon is the very same one that I have at the field po but I don't know what's that size I'm not worried about the size does it work because Size Doesn't Matter so it works if I leave it on the say that for a long and it's windy it'll fly something it's visible we know what to expect some ofil were bigger but they were thinner M and big open and close sign that flips just put on the storeage well I think the issue wasn't wasn't the ultimate issue whether it can have it was going to be secured so that nobody would run away with the a sign yeah oh sorry just actually very Point well I mean that was before you join has been going this aame thing has been for years it's probably at the end of the alphabet now a it it was approved by I think a whole other group of most two years why can't we just grb cindies so so whatever we that's the part that's the red I guess if if you like the size we're green on the size and we have to appropriate another $60 or whatever it is wait now we got to store three of them in the field house too so okay so let's back to the age break why so do we need to or do we just need one I guess that's the question right cuz if you just need one then I have enough money that you guys appropriated for me to order it yeah I'm good with what a second be a backup for those who can't read it the first time so I don't know if your reasoning was putting them in two different spots I don't I don't remember how we got to CH so so let's go back to one so that we're all on there U I make a motion hang on before we make motion let's talk about what we're get it so one A-frame yes depending the size that is in front of by field fire is 24x 36 which is a nice size and if we do that size I think that would be appropriate and I think that would come in even with the shipping double check that c I think that'll work so the one that I found on Amazon has that shipping if you go with that other company that you went with there's no shipping but no there was shipping oh there was that y y y there was but how like how you going to pay for that cuz you have to like use a credit card you know what I'm saying I we have an Amazon account I'm happy to do that and if I do that then Courtney will sign off on the reimbursement the reimbursement because I don't think I should pay conflict and sign off on my expenses if that makes sense so if we want to for your donation too so no not for Aames so I'm happy to do that if that's what we want to do I think we have to I I think we have to make another motion to change it all right so is there but I just we need need guidance I don't I mean what kind of guidance you do you go for it do do it so we have to vote on it first if that's okay and then we'll we'll have quick discussion so I I I make an amendment to I make a motion to change the amount of P A-frame size from two to one and use the original appropriation of funds to purchase that said sign do I have a second and the original being let's just said put a dollar amount on it and it we I have no idea someone's going to have to tell me what we had or what it was um hold on stand by I have to look back a long time this is before you no yeah it was before it was before me no no no sorry I feel like we talked about it and then it got tabled for a while and then we went back to it how much was Ben's going over his M saying AP class he's like he's got his little not is this going to be on my frame the clock and say Dave said we get out here an hour an hour and an hour and a half 47 by 27 $245.8 plus a $40 delivery fee so under $500 yes not to exceed $500 okay Fair um so I can't do that Mark you have to make the Motions make a motion to allocate not to exceed $500 for the acquisition of a new A-frame size um that would be A-frame size um and that includes the letters correct that the letters i second item motion uh any discussion oh quick discussion are you buying it is are we going is it been shifted up from Amazon how do you want to do it well what size this one in Amazon is 47 by 27 okay the size the other sizes are 24 by 36 so that's a bigger one substantially bigger yeah okay and what we got and so in yours the one you're looking at is Amazon and how much money is it with 246 plus plus shipping okay so then we should have Cindy by correct if you want the larger one yes I thought we wanted the small no we want lar larer lar size does matter size does matter okay I'm fine with that now I'm told all right um so the motion's been made the motion has been made disc motion key we all done with the discussion on this yes all right um so let's vote on it all in favor all opposed okay I will order that on Amazon and I ask them to send you the all right so put back for next and then it'll be done well be Never Never Say Never so the next thing in our little group here is to pick a date and I think June 3rd I've got a um a date yeah June 3D I thought we do you have a date or do you have a date uh someone's invited me to uh my wife and I to a fundraiser yeah that I'm not getting any money but it's going to be be that you're with your actually promotion can we do can we can can I respectfully request like 7 if we can do 7:00 at then is that okay with you yeah I'm out of school is that too late yeah no s's fine okay um John do you have a a curf I don't uh I do but by June 3rd I out of school wor about Cindy that's you got come back we'll we'll do an a bridge version from now on if we're doing seven we'll do a bridge version no discussion discussion what dat are you for June I don't know I I can't do but that's just so how do uh you can have a day off it's okay o yeah I don't think there's there's just a followup to the credit conversation which but you'd have to be there for unless you send an email you just send an email and we can have a brief conversation make a decision on Mondays because oh credit theed available yeah I'll send an Emil no we can do it pretty much any Tuesdays are tough do we have to do it in this room they like to have it recorded so yes so the open space committee I'll just throw this out there has had a meeting in my space downstairs and Jonathan brought a camera down and set it up for them to record so like tomorrow night they're having another meeting in my space so to record it so if you don't want this space there's a coffee pot down too so just let me know and I can if it's a if we do seven I should be fine propose that there be a second camera take the it money that I pay for my cable bill oh [Music] God all right never get out of here so so should I just say June 3rd is everyone good with June 3rd something yeah last time guys ever seen I want to I want to appreciate thank everyone for all their assistance this time all right um we'll see you in July but we're going to meet if if we might be in should word on Huntress availability we'll schedule a meeting so that's yeah maybe maybe I may see beforehand yeah so so those that's your homework whether you choose to do it or not you have to do it all right so right now I'm going to um close the meeting with um stating the next meeting will be June uh 3rd at 700 p.m. yeah here in this room yes unless otherwise when he does the agenda he he could change it t be tally T be here T get and we may have our new member right yeah new new member will come usually start at the beginning of the fiscal year so July is it Mike Mike MK he can he can attend he's already done an observation but he can attend oh another one um as well um Daniel sorry audience members they can [Music] attend MC Daniel Mike that's what go um all right so that's good um so are we set everyone happy with way tonight work out yeah now we're in 35 minutes actually it was a little less than that was an hour and 30 minutes because we start a little late um okay um I make a motion to close the meeting at 803 all in favor hi hi