we have a presentation should be given to you first okay okay good evening everyone Welcome to our Workshop April 10 2024 the time is now 606 Madame clerk roll call Madam clerk roll call commissioner bass here vice mayor irvan here mayor Taylor here I was looking at M here as we stand by invocation and Pledge of Allegiance Dr Almighty and everlasting God we just thank you for this day we thank you Lord God for our family our friends oh God we thank you God for our co-works we thank you Lord for our wonderful City father God grant us grace and mercy it's in Jesus name amen amen I pledge of allegiance I pledge allegiance to the flag of the United States of America and to the Republic from which it stand God indivisible with liberty and justice for all all right we're going to go into public comments and those of you that are speaking on public comments we ask that you stay gerain to the topic at hand public comments is open public comments are closed all right we're going to go into our discussion item which is the opaka city hall air conditioning system um Mr manager I'm GNA turn it over the you and staff and then we'll go from there thank you Mr Mayor honorable mayor and commission uh thank you for the opportunity and thank you for your time uh to meet with you this evening to uh update you on the HVAC system and our plans to replace it and to highlight some of the issues that we have uh have to have addressed uh we have a presentation tonight a PowerPoint presentation that is going to and you also have a memorandum uh in front of you uh we're going to cover the PowerPoint presentation and it's going to cover all the points that are in the memo as well okay SO waiting just a moment for it to pull the uh PowerPoint presentation up y M man just go ahead and start okay so the let's start with the uh background in the history so the current a we have a 50 units on our roof rooftop right now that were installed in 2008 uh in 2008 uh we acquired the building and we also acquired a monthly service contract for the maintenance of those air conditioning units um so they were being uh serviced on a monthly basis until that contract ceased and the City of opaka did not have the uh the funding to continue that service so uh these are the type of systems that can last up to 20 years which would mean 2028 if they're properly L serviced if they're not properly serviced which we believe we went we can see that we went at least 18 months uh without any Services uh to those a to those air conditioning units then that reduces the life down to about 10 years uh so that would mean that these have been be started becoming ins surface of about 2018 uh we're now at 2023 excuse me 2024 which is six years uh beyond the the projected lifespan of a AC unit like such as this that not being currently serviced so we want to uh kind of give some details uh there's a photo on your third slide they actually has uh you can actually see uh the current HVAC system that sits on top of our roof right now you'll see all of the 50 units that are laid out that service the different areas and that actually covers most of the building now there are a couple areas that have their own units uh the police department uh unit U being one and also this current uh room uh the HVAC unit sits right outside uh the uh Chambers so but for the most part what you see on top of the roof is what is actually surfacing the city of opaka okay right if we'll move to the next slide so we want to uh talk about uh what the standards were and I are and I currently kind of touched on that already uh with which require regular checkups to ensure that they run efficiently and service intervals that will look at our system look at the weather patterns that we kind of have and adjust accordingly um experts recommend servicing hvx completely at at a minimum of twice per year okay right now um rather than service our units twice per year we're servicing our units every week uh so we'll get into those cost uh shortly uh just to keep the systems on and even with those kind of even with that kind of weekly service we're still seeing some downtimes in different areas of the uh uh different areas of the building like some of you have might have noticed in the afternoon or after 12:00 on the first floor it can get really warm uh that's one due to the uh the kids that begin to traffic in and out holding the door open but that kind of uh taxing on the system it overheat shuts down locks and it can no longer continue to cool the way it needs to okay next slide now I want to really this is a kind of wordy slide but it was really important that we uh provide all of the ramifications if we don't do anything about this system the consequences of a poorly efficient or absent HVAC system in a building can be significant uh here are some of the health hazards and effects associated with in inadequate HVAC systems one of course as we very well know from dealing with some of the issues in the city mold growth uh mold growth is a hazard to health uh and makes the uh could render the building inhabitable uh poor indoor air quality uh we begun to experience that already I think even uh in the commission Chambers area we've had some um some dness and where you can actually smell uh the the water that is seeping through the building and also through it from our HVAC system uh rodent and insect infestations uh increased energy bills and structural deterioration now number five is really really really important because live in South Florida uh South Florida has been as you all very well know if a building goes uh several months um several months without proper AC uh it can be completely uh destroyed deteriorated or unusable so this is a you know6 to10 million asset we want to make sure that we take very good care of it so we wanted to be proactive and informing the commission of uh what exactly is occurring next slide so expenditures so as I said with a monthly bance program you're looking at somewhere between uh uh ,800 to maximum $2,000 per month um that was what we were budgeted for for fiscal year 2020 um 2021 2022 and moving forward just in the six months uh fiscal year for 2024 25 we've already spent 22,27 75121 so in six months we've already expended the total annual budget for uh AC maintenance and we're projected to spend uh $45,500 56 moving forward okay next slide so it really began to get Sur around November of last year um when we were seeing this uptick and cost and having to come out uh call different companies out to service our units so we begin to explore several different options uh now one of the options that we looked at and that's the first bullet point was the insulation of a chiller system uh rather many commercial buildings rather than have these uh array of HVAC and AC units um they've gone to a chiller system which actually ingrains the AC serviceing the pipeline into the building um this being the uh being the more efficient and modern way to do it this was the first way that we explored do it to do it now uh luckily we got some time when uh we had such a cold winter where we basically for the month of uh December and January utiliz the system very uh very the utilization was di Minimus so we had a time to explore uh and get some hard cost for those AC Chiller system now AC Chiller system the initial projections that we got were uh 1 million to $1.5 million however that was General cost for building this size when companies now that we took the time gave a quote for this building uh the cost soared into the 44 million to $5 million range to put a chiller system in this building uh that is because our rooftop cannot maintain a chiller system uh it was not it's not structurally sound to hold and maintain a chiller system so the chiller system would have to be on the side of the building probably behind uh where the kids come out for the uh second floor School uh the problem with putting a chiller system on the ground floor is that you now have to pay the cost to push and systems to push that throughout the building and upward so uh it's a very very challenging and costly undertaking and cost prohibitive so we went to our second option which was replacing of individual units as you know we currently have 50 units up there so that would require us doing an assessment on each one uh finding out how much coverage it has trying to match it to something modern that is available now and then start a replacement process uh obviously that would not be a cost-efficient me mean uh manner uh to move forward so the city decid to put out a RFP for design and build of a HVAC system with bigger units with more capacity uh this option will replace the existing 50 units um with two units per floor of bigger capacity and similar weight now I put in here that is the projection with the RFP the vendors that are currently applying to the RFP that open until May 6 have the option to propose to the city how many they feel should be per floor uh currently installed including the replacement of all ducts coals and accessory uh before I move off of this particular slid any questions from uh any members from the days um anyone no go ahead commiss commiss okay you said two units per floor that's that's the city's thinking not what 10 units per floor that's our how we were looking at when we drafted the uh drafted the RFP but they have the option to say hey we found more efficient units uh we can do this with eight units per floor and so long as they meet the capacity for the square footage that has to be cooled uh that would be their proposal and if it's cost- effective we we would accept because you said you said three different numbers so the first time you said two units per right that's right and I corrected it I said I'm sorry it's 10 units 10 units 10 10 units yeah and that's on the the current slide that says options explored on the third bullet point 10 four boards yes so 40 instead of 50 yeah uh Mr manager um I'm also looking what it says all ducks coils um accessories so because in my office if the mayor doesn't have his air conditioner on my my I'm hot so does that mean that they're they this will or could also include them um restructuring things where it kind of makes sense because the mayor's office and my office are like several offers between us but he his control mind is would that be something that they could also fix in this third option so that's the goal to have it designated by Suites and areas so the uh so the city clerk's office would all be under one AC unit ideally so those are the kind of things that we're going to be looking for in The Proposal when we when the panel makes their selection and we make our recommendation for elction to the commission okay well M man my question would be why do they have to replace to do the duck work um systems so the systems that are in place are from 2008 and some of those systems are can't be utilized for the new systems and so uh and as we stated before they haven't been properly maintained and will require some to be repaired now that's not all of them but those are going to be as we find them okay as needed yes as need okay because made it s like they're gon to replace the whole that means you got to dig up all of the ceilings and replays so it's just we're hoping that's not the case that's why I've never seen that before that's why I asked it yes sir all right any other questions for the manager so I guess my question would be um what's the ask what what's Okay so let's move to the next slide so we can kind of talk about a timeline um as today is April 10th and we're now having a pre-commission workshop to discuss and get feedback from the commission um if we are able to move forward with a timeline uh our next request would be for the uh would be uh the issuance of uh how do we pay for this so we anticip we we do anticipate the cost to be around uh $1 million uh1 million to $1.5 million based on uh we won't know those exact numbers until the RFP closes on May 6 and how do we uh and then we make the selection and recommendation to the commission but we wanted to have this discussion before you so that we can get feedback from the commission on how do we proceed to pay for this it is the city's recommendation that we refinance our bond now this is convenient because we have to refinance that Bond anyway uh that bond has a balloon payment next year of about $3 million where all of that payment has to be paid at the at the exact same time so it's the recommendation that we go ahead and uh refinance that Bond now a year early so that we have the funds uh to actually replace the AC units so that's uh that's the option that we'd like the commission to explore uh any questions about that what's what type of bond we look at at uh it would be the same uh same service a bond that we have now uh we would just refinance we would just refinance that Bond so it will not be on the back of our res at all most bond has to go before the resident no it would not and the B okay no it would not no sir so this Bond would be strictly through the bank and the city be a refinancing a refinancing Bond yes refinance yes sir of to 3 million no we're not going to take the uh we've actually done very very well uh with the payment of our bonds so uh the bonds that we currently have the A and B bonds we the city of opaka has never missed a payment so we actually are in very good standing uh with our bonds and we have reduced uh one would be paid down uh one would be paid down completely and then the other one will be down to uh $3 million down from six uh so our ask would be to and refin they refinance the bond increased that to 1.5 excuse by 1.5 to yes to 4.5 and the beautiful thing about refinancing too is that our payment will actually remain the same okay virtually the same uh because we're going to uh we're going to refinance at a lower lower number than what how much we took out originally so it's actually extremely very good uh opportunity for the city of opaka to uh take care of this very large expense and it won't show any Financial impact on our books uh the amount that we have allocated to pay that Bond every single month will continue to be the same exact same amount and when is the bond to be paid off when is the bond to be paid off um five years five years from the refinance date yes that that would be one of the things that we're seeking obviously we would put that out as a RFP uh and what we received back from the RFP will determine how we can uh what terms we actually get we anticipate getting very extremely good terms as we've talked with many many banks uh in the area regarding this so we're not refinancing with the bank that we already currently um that would be a RFP and they actually will have the opportunity to uh they will actually have the opportunity to submit um those conversations have been somewhat strained uh to date given the challenges that the terms that they currently have so you're anticipating better outcome with another bank than you have now with the current bank you're working absolutely absolutely now if they change course uh if they change course that will render a different outcome uh but to date they have not budged uh there have been several challenges is with that current vendor um for example uh one of the first things that I did was when I appointed as uh uh interim uh interim city manager exactly two years ago uh was did a financial assessment of the city and as I was sitting with the uh budget administrator Mr anathan I kept asking him there's about $250,000 missing here there's a quarter million dollars missing here he's like whatat are you talking about I said ' no based off don't we have to announce that the uh okay all right commissioner Williams okay so one of the things that I I kept badgering Mr anathan about is you know there's approximately a quarter million dollars that I'm expecting to see that I don't see uh the reason why that money was not there is because our account accounts were not interest bearing so that means we would on any given day we would have anywhere between 18 million to 30 $33 million that we were not gaining interest on and not only were we not gaining interest on we were being charged fees for them to hold our money so that means that uh under those current terms the city of opaka has lost opportunity of about $2.5 million in Revenue by not having interest bearing accounts uh I immediately within the first uh first 30 days of my appointment requested to meet with the with the bank uh our current our current bank to discuss those terms uh and to date um all they did was stop charging us fees uh well that's not true they first stopped charging us fees and as I continue to badge with them Mr anathan finally uh advised me that they're starting to pay us some of our interest uh but at this state we've had you know significant challenges now um one might say well just change Banks uh the challenge with just changing Banks is because of the bond there is a clause in the bond that so long as that Bond they still hold that Bond we are required to hold our our banking accounts uh with this bank so the the the bank selection and uh the bond they must travel together uh if we refinance uh if we refinance our bonds we that provides us the opportunity to select another bank and that is actually good for the city of opaka good for our finance department uh due to the all of the different challenges that we've been having uh with the bank uh one I will go on the record and say because it's well documented is that uh as I stated earlier we have never ever missed a payment um missed a payment uh on our bonds uh however our agreement states that if we miss a payment there's a period of time where we would not be able to leave this bank so an interesting thing happens that I'm sure that no one has ever heard of this happening is around every single month around the time is time for us to make uh payment on our bond the account that we make the B we make the deposi in disappears like two or three and they can't explain why uh but obviously I'd have to say Miss Gant has been extremely diligent and she has caught it every single time calls the bank immediately where's our account uh we don't know why your account disappeared but uh you know the notion being that with this uh account disappearing uh every month around the same time it could cause us to miss a pay and then we would be stuck uh so those are some of just some of the challenges we've had with our current vendor uh which is why it would be uh in the best interest of the city to uh go in a different direction but that would only take place if they um put in RFP right yes we will be with the with the uh permission of the commission we were looked to uh submit a RFP uh submit a uh RFP uh to allow any of the banks uh to bid for our business yeah okay so moving down the timeline uh on April before you move on if I may yes just want to put it on the record so I've mentioned a few times as the manager knows that we really do need Bond Council to look at the RP that would go out because there are certain things in there that they catch that we don't that's not excluded from our contract so we actually went as far as to find someone as I told the manager I would the person came here they presented they had a very the rate wasn't even comparable to um to what management was proposing at the time so I would just propose and I just want to make sure that it's clear that my recommendation is before you put that out that you um that we secure Bond counsel to take a look at that RFP because that's how it's always done it's not bond counil is working along with um you know our office the manager's office to make sure that that's done I have given an example of a document but that document does need to be reviewed by somebody who does that type of work it's not something that you just throw out there and we're just going to do no I don't want to be stuck in the middle of that I'm trying to do everything that I can to be proactive to let you all know we do need somebody looking at that for the city so um again I just want to make sure that's clear thank you um we're all in agreement with that with that statement as you may Rec as you may recall uh we uh looked for one second yes sir the reason why I didn't bring Bond counsel up because I remember I was having that conversation here on the Dias but you all supposed to get together and come up and bring the commission back a name because this is not a new conversation the yes uh well this conversation is about a timeline of moving forward uh I absolutely do believe and know that we must have Bond Council and I was going to reserve that conversation for a later time if this is the direction that the commission wants us to go in okay and I'm not forcing this issue Mr Mayor commissioner know youed conversation yeah I just don't want it to go out on the street we don't know about it and it is not checked and it and it you know it's not proper so I'm putting it out there so everybody's on the same page at least as to this specific issue did um Mr Mayor commissioner William I do recall that conversation my question did we not there no conversation has taken place that that's what I was well um again we had to determine which direction that we were going to go in if we're not going to go in this direction then it's not necessary to have a bond Council so this meeting is to get the commission's blessing that this is the direction we want to go in and absolutely we will have that conversation so okay well then what are the other options Mr manager so you know what I cut you off finish finish than so looking at this timeline uh April 10th is the per pre-commission Workshop that we're having now um so April 24th uh we would explore uh a potential request to City commission for issuance of a bank selection uh and a RFP at that time if the commission if the commission at this meeting says uh yes this is the direction that we'd like to go in or we' like to explore some different other options um we will immediately have those conversations regarding Bond counsel uh May 6 uh because as the City attorney said the bond Council actually reviews those documents so uh as we attempted to do that before we would certainly you know move in that direction again um on May 6 as I stated earlier the the RFP closes for the HVAC system at that day on May 6 we should at least have some hard cost uh from the vendors uh so we have an estimate of which direction that uh uh we need to go in as far as uh covering of the payment May 16th uh that would be the day that we would recom that recommend uh Bank selection RFP closing if that was able to proceed and then May 30th uh a committee recommendation to the city manager for a selection of a back and Bank selection would be to my office and so here is if this is the direction that the commission wants to go in here is our ask uh once the rec the panel makes the recommendation to me on May 30th 2024 um we could hold it uh until the June 12th regular Commission meeting uh as a item um assuming that we get some of your questions most of your questions answered and it's all fleshed out now or if it be the will of the commission we could have a uh a special commission meeting just to cover that RFP and any questions you have and really kind of go through that and uh um um have it available for you all to make a decision at that time so then our ask of the commission is uh what would be your preference would you prefer to have uh once we have our recommendation would you prefer to have a special Commission meeting or would you prefer to have us uh bring this forward on the June 12th 2024 regular regular commission meeting okay um Mr manager so I just want for clarity the HVAC um RFP is already open uh yes sir that's already open yes so what you're requesting is on the 24th of April that you're going to bring another RFP for issuance of Bank selection correct and Madame attorney with the bond counil what you're requesting is that before we do that that he acquires I he hires Bond counsel yes I believe okay that's what okay yeah I believe it's necessary all right yeah okay then so one second Mr gotcha hbac RFB will be closing on the 6th of May the 16th is when you'll do the selection of the bank selection correct correct yes sir um and then the 30th year make the final selection and you bring it towards the commission and you want to know if we want the special commissioning or uh regular commissioning so my question is this this is the only option because you said if this is the will of the commission what's the other option so if we say we don't want to do another Bond or take out more debt what would be the other option we would look at other options there uh such as uh there are companies out there now we did we have been unsuccessful but the commission might say spend another 30 days working on that there's companies out there that actually Finance this type of thing um we approach three and they decline to work with us uh Unfortunately they had no experience of us outside of you know what they've read uh so those three companies declined to work with us so those we may find some more companies Nationwide that might be willing to do that um I've also heard of different vendors having uh uh opportunities to sell things uh to the city that where you have uh I I haven't explored the the program entirely uh but is actually where you kind of it's almost like you're leasing it leasing the equipment from them um like a lease buyback program that could be something that we could explore if that be the will of the commission as well uh one of the reasons why the city wanted to go in this direction is because it's tried true one we we have to refinance our bonds unless we're going to come up with you know three to four million dollars that we can pay at at the drop of a dime next year when those uh when when the bond comes due this was the the most advantageous way to move forward but though we have to refinance we can refinance for a lesser amount because you said we only only owe three million correct yes that's correct so once we refinance we can refinance for a lesser amount without adding additional debt yes but as we all know the cheapest interest rates that you can find are likely through your bond so that's assuming that we forego a very low interest rate to finance $1.5 million and go out to the marketplace which is going to be significantly higher and cause significantly more cost to the city I I can only speak for me I personally would like to see option one and option two side by side okay um because if we're if we have a $3 million debt right now and then we refinance and we can get it down to one million I'm just throwing numbers out there okay to add an additional to take us back up to three million to me it's just we're starting back over and then compare that to if we were to actually get a finance not a finance company you said a a um HVB company that will finance yes or lease yes I just want to see that Sil that's okay so we did attempt to get three companies to provide us those options and they declined uh we will re research again to find if we can find some additional companies that will work with us yes commissioner maybe I missed it commission no wasn't looking sorry maybe I missed it I'm sure I missed it what was the final cost for the replacement of the entire HVAC system so we're going off of estimates right now now um we're anticipating about $1.5 million yes ma'am um so I think um I hear so the mayor saying which I agree seeing what those two options you said options but we're right now it's one option but then you're saying that you've tried to get other companies so how do we have a second option there is is there as I said uh if it be the will of the commission we can probably spend another 30 days or however long it' be the will of the commission to see if we can find some more companies I mean these companies are nationwide and so we only talked to three of them there might be some additional companies out there to find out uh if they'd be willing to work with us and what those rates would be but I think I think what we're I think the question would be we just want to see the rates not necessarily until RFP goes out they might not be the company that we even want we're just trying to get the rates correct so that we see a side by side of yes I could get the rates from the three companies perhaps request the rates from the three companies but they've already declined to work with us so is it to look at what the Market's charging okay maybe I'm confused they won't be able to work with us until they actually put a bid in for the RFP correct oh no we're talking about doing an option where we find a company that would be willing have to um um give her the 30 second version of the presentation she oh that's what okay never mind no no no I I I I withdraw my question no no no yeah I don't I don't want to I don't we'll talk offline okay got it okay I have a question as a homeowner I have to I'm I'm trying to connect the two as a homeowner as a home homeowner they have such thing as a home equity line of credit which I'm thinking is kind of like a bond correct you're correct okay so when I'm spending my money I know a lot of times when people talk about financing stuff for you it it's not cute it's more expensive than financing more expensive corre so if I have my if if a bond is like a a HELOC let me go my helck option because you're even though you're extending the price you're probably still gonna pay the same exact payment from a woman that has a helck so it's G to be like um if we want to talk percentage rates we're looking at hopefully coming in around 5% on $1.5 million uh rates could get up to 18% uh when they're financed by companies and so those are some of the things that we are looking at and then the then of course you have the concern where uh the person you're buying the equipment from is also doing your maintenance and your and your and your PL uh so so it could incur additional costs as well so um there are some concerns with going that route yes yeah I'm not sold on that route uh if the bond works like a HELOC I'm more so with the bond opposed to um I'm yeah I'm more so with the bond and the financing right my suggestion understood and I just want to make one more Point Mr Mayor uh with the uh uh with the the pay down option we're looking at adding another expense light item that does not exist right now so imagine uh if you will uh as I stated before if we do a refinance we already have a budget line item that says the city of Oak's Bond cost this much um and that will continue we're just extending the extending the life uh from the time that it would end but now we would pay down uh $3 million or assuming that we get $3 million we would pay down $3 million and then take on an additional expense of 1.5 at a higher rate uh so we could end up in a situation where our expenses have actually increase by going that route so I just wanted to make that clear as well the the only reason why I asked the question Mr manager is because the bond is one thing but also you have to purchase the materials and with the materials come maintenance and you said that we already have a maintenance plan for for the the HVAC system on the on the city as well right do not we don't have a main no we have not we yes I said we have I was talking about all the cost that that will call that we require to maintain the system yes so that's why I wanted to see it side by side what be it the bond versus the financing through you said but the cost should be the same the difference will be the interest rate so say for instance it's going to be one say for instance 1.5 that's how much the installation the equipment and the maintenance cost uh well maintenance is not included in the 1.5 I do not that's my point that's what that's so it's your position that maintenance would be included in I wanted to see what would it cost the bond side by side with the the the I don't want what's the term it's the term for it there's a term for that it's not Finance it's called something else it would be finan yes sir it's like buying from what people called rental center yes rental center so I guess it is a finance so that's what I was asking because there's there's one thing to install but then there's Al there's additional cost that comes with it so the materials the installation the actual the maintenance of of of the product so that's why I said side by side I want to see it okay I guess to its completion okay it actually looks like because one thing for us to get a bond $1.5 million but if it's actually literally going to cost us almost $3 million we're back at where when it comes down to maintenance and materials that's what I mean the additional the M materials would be the same because you can buy a car you still got to buy gas you still got to buy insurance you still have to buy right but how you finance your car does not change but how you finance your car sir doesn't change the gas expense the gas expense will still be the same whether you buy it from the credit union or where you buy it from you know Mom and Pop store that you still have to pay the gas which is a whole separate expense because I was under the impression that there was a maintenance plan already associated with the HVAC unit that we have currently that's why okay now I understand but no I thought that's what you said before no I said that we we uh uh Mr Stackhouse was servicing uh the AC units uh monthly um when they were under his purview but that has not happened in over a decade okay Mr Mayor do you still want us to go out and get that information if we can I'm at the will of the commission if you if you I will try to find that information for you sir I will my my only thing is you know you know you have to associate this with when you're buying stuff so um when you make a purchase of your new car they give the option of buying an extended warranty at that moment and at that moment it may cost you a flat fee of $3,000 but if you wait till the the warranty expire and then you want to get it then it's going to cost you about $5,000 so just when you're negotiating this make sure that see if they offer us a a a warranty Absolut maintenance plan Absolut that we could purchase is uh along with this my point is we're not buying the AC from the bank we're taking out a loan and then we're going to use that loan to go to somebody else and purchase the AC that's so I would want to see it how it looks like if we did everything for one Central Central company versus going using the bank as a conduit that that's that's my point here's here here not the same thing the outcome will be the same because rather the bank gives me uh $1.5 million and I go Pur the system with the warranty or whether I go straight to the company if they want to work with us and say hey I want to purchase this system with the warranty the cost would be the same I just wanted to see it absolutely but it looks like you have a will of the commission no I'll still get that information just just to reiterate you're saying regardless of what we do you still have to go ahead and refin finance the bond right absolutely uh we don't foresee uh having three over three to three to four million dollars uh to pay that Bond when it comes due next year and I believe it comes due either the first quarter or the second quarter of uh of next year I will agree um through the mayor I will agree I would like to see um everything I know um commissioner bass and I we're been up here debating and she's right I I do see both sides but having installed an AC unit myself now of course I can't compare a home to a entire building 50 units sitting on top of this building but um you know there's always the extra added cost that even for my own install wasn't added but having that conversation before the initial install or the purchase how much maintenance will be included to come to my house for the next five years three years so that always is an additional so having that information the additionals I believe is what I would like to see also because it does same thing with the car warranty you see the sticker price of 30,000 but it's all the additionals so we give a broad 1.5 million if that 1.5 million now jumps up to 2.5 million well we're close to three million or even if it you know gets close to three million I just think a lot of times in here at the commission we hear one price and then a year from now or 6 months from now we have to come back to the table because now there's additionals and there's always additionals um and I I can Kyro Lane anyway there's always additionals that always comes up that we have to discuss and so I I would like to see what that complete pack package look like looks like so that we don't have to come back again months from now saying we need more money or we need to to do something different that's that's what I'm saying saying that it's that it's April already The Summer's going to be here shortly and I would hate to see this building without AC I'm just putting that out there well I that's why I wanted to from the city manager's office doe my D due diligence to get this before you all uh so hoping that we could agree upon a timeline um but what I'm hearing is that uh the commission would like us to do some additional work and bring it back uh for further discussion before moving forward is that the consensus of the commission um that's M but okay not to bring it back before you have April 24th would be the is the request for the bank selection two things one Bond account okay so you and the attorney need to come together before April 24th to bring coupled with this RFP understood Bond counsel to review prior to that RFP well as she stated I believe she's already selected a bond counsel I I can't just select that person has to be approved by the commission so recomendation recommendation for the that but in the meantime this might we talking two weeks you can sit one1 one1 I was going to we can discuss it yeah from there because okay yeah so that's what we'll do all right I'd be more than happy to do that AB okay so the ask was again uh once we have all the information and we're ready to present it to the commission uh for approval uh do you want a uh us to Target the June 12th regular commission meeting or considering that you may have a lot of questions regarding this issue uh would you like for us to request a date and time in the future for special commission meeting to deal with just these issues my suggestion is to let's take it a little slower so do the bond Council and the RFP and then for April 24th for April 24th correct and then when we come back at that moment we can discuss next steps okay is that the will of the commission I was gonna say whatever is going to get this moving fast because I'm not in my office that much and that's one of the reason why I'm not because the heat is horrible so if it's we have to do a special meeting so that you all can stay cool I'm willing to do that I don't have I'm flexible either way we do thank you other discussion on this item all right thank you Mr manager ah thank you thank you mayor commission for your time I get a mo thank you can I get a motion to ajour this Workshop motion to motion um by vice mayor I mean um commission B second by vice mayor this Workshop is adjourned