oh hey very short very short got good evening everyone Welcome to our rescheduled Commission meeting um February 15th the time is now 7:02 Madame clerk roll call commissioner bass here vice mayor Irvin here mayor Taylor here as we stand for our invitation God we thank you for bringing us together one more time in your name God we ask that you come into this meeting that we will do your will for your people God we also lift up commissioner Kelly's family in prayers yes Lord in this um time of bereavement and we give traveling grace to our commissioner Williams in Jesus name we pray amen amen I pledge of allegiance I pledge of alance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all all right um we don't have any awards proclamations or acknowledgements do we have any deferrals deletions app pools from the consent agenda Mr Mayor um Madam clerk we do have a few deferrals um commissioner Kelly okay is requesting to defer items 132 and 134 to the next regular Commission meeting February 28th and also commissioner Williams has requested to defer item 16 A1 under first reading ordinance this would also be deferred to the February 28 regular commission meeting okay all right any other P deferrals or deletions for the consent agenda oh I'm sorry I'm sorry clerk which ones are Kelly deferring um 132 and 134 okay so I'm going to pull three yeah three okay so 133 is being pulled all right all right can we approve tonight's agenda move it move by commissioner B second second by vice mayor Madame clerk roll call vice mayor Irvin yes commissioner baz yes mayor Taylor yes motion passes 30 all can I have the approval of the minutes from the regular commission meeting um January 10th 2024 move it m Mr Mayor ma'am so that was approval of the consent agenda and now we have to approve the agenda Oh I thought we approved it I'm sorry okay so that was approval of consent so now can we approve move tonight's agenda moving move by commissioner baz second second by vice mayor Madame clerk commissioner baz yes vice mayor Irvin yes mayor Taylor yes motion passes three all right okay so now we're going to the approval of minutes regular commission meeting minutes from January 10th 2024 can I get a motion move by vice mayor second second by commissioner baz Madame clerk viir Irvin yes commissioner baz yes mayor Taylor motion passes 30 all right the approval of minutes from regular commission meeting January 24th 20124 can I get a motion move it second second however move by um vice mayor second by commissioner baz can I get a um Mo um roll call Madam commissioner baz yes vice mayor Irvin mayor Taylor yes motion passes 30 okay and see we have no district one or District Two reports I'm going to go into our public presentations and we have uh Mr Nelson bebr from the youth development director of Family Christian Association of America fcaa youth program expansion Services Mr Nelson you have the floor okay check check good evening everyone good evening all right today I just want to start off by thanking everybody um the Commissioners the mayor and everyone for allowing me to have uh the few moments that I have today to share you know the vision that God has laid on my heart to serve the the community at large U my name is Nelson b as uh the mayor shared and I'm a youth development director of Family Christian Association of America and we serve the the whole community but my specific designation is I serve the youth and um as we should all know that the youth is not just the future but it's our today we have to set up our leaders uh we have to build the youth right now and that is what we're endeavoring to do through the youth development program at fcaa so our program our program name is crowns Miami and what we do is we focus on the spiritual formation mentorship uh Performing Arts scholas IC and Entrepreneurship training for for the Youth and the ways that we do that we do that through uh club club meetings that we have at the schools we're at um about eight sites right now high schools and middle schools where we have you know Bible clubs and and other club meetings that are taking place um weekly to to help with the spiritual formation and the mentoring of the students also offsite at our our some of our locations we're also doing some of that as well as Performing Arts um we also do our entrepreneurship training where we're teaching the students to have you know business acement uh giving them a checklist of things that they need to check off because a lot of people want to be you know entreprene entrepreneurial minded but don't know the steps that it takes to be successful in that realm and we just want to set the the students up for Success so we're looking at the holistic build of our youth um we know that the school system is one element of helping raise up the students but that's not enough we know that the church is one Element and Jesus can do all things but he calls on us to to serve and to be his hands and feet in the earth so the way that we do that is by being strategic and being intentional and putting sisters in place and that's what me and my team are endeavoring to do and we would like to pull on uh the resources and the Partnerships that we can pull from this great City to help this great city um like uh one of the slogan say for opaka to build a better opaka and and I believe build a better Miami and a better world for our future so what we're looking for and our needs to be very specific we want Partnerships financially and resources we want Transportation because one thing that you know uh we have the the space that's not an issue but transporting the students safely to the resources so they can get there that is always a you know a big Endeavor so we need help in that in that case and we want access so that we can give more resources to more schools and where youth are and even churches and our and our community organizations that can benefit from the resources that we provide so as much as this is an opportunity uh for me um I see this as an opportunity for God to move in the lives of our youth and so I just thank everybody for taking the time to hear hear from me um contact information um in my last name b auu b Ru n at fcaa family.org I'll repeat that one more time NB Au V Ru n fcaa family.org uh you can also follow and see what we're doing on Instagram crowns Miami and also a website uh um FCA family.org once again thank you for your time uh thank you for your time thank you for your time God bless you okay thank you Mr Nelson we are familiar with the fcaa program and all of the things that you all are doing the great things that you all are doing here in the city of opaka with that program all right we're going to go ahead and go any questions for Mr Nelson before we move on all right we're going to go to our citizens Forum um Madame clerk can you please State how to participate in citizens form yes thank you Mr May May good evening city of opaka commission meetings are held in person at the opaka government center city commission Chambers 780 fisherman Street third floor opaka Florida members of the public wishing to address the commission may do so in person or virtually those persons wishing to participate virtually should register prior to the scheduled meeting time on the city's website at www. opalak fl.gov when speaking before the commission please make sure to give your full name and address for the record there is a three minute time limit for public comments please adhere to the decor policy which is part of the commission meeting agenda City commission meetings are aired through live stream at www.youtube.com user city of opaka and um at this time Mr Mayor we do have one virtual public comment Sarah Allen I believe she is on okay all right Mr Allen you have the floor um with me I'm joining in on this meeting this my first time being involved with it so I'm just listening in on it to see how our commission meeting goes thank you okay thank you Miss Allen all right any um participation citizens form is still so open good evening mayor Commissioners um Audrey Dominguez 1147 Jan Avenue um happy Valentine's Day I am wearing some red I thought maybe we were gonna be celebrating a black history month but I am representing um I am happy to here regarding the company that was that came to do the repairs on Sesame Street which has been one of my babies from years and I wanted to thank Miss El ad bro that you there and her staff for making this happen I mean I told her just don't take too long I want to see it I mean even though I seen the picture but I want to see it um I also wanted to bring to the de um something to see if you were aware that's happening with um public records requests um and I'm going to read the Florida statute Florida statute 11 1907 States every person who has custody of public records shall permit the record to be inspected and copied and any person Desiring to do so at any reasonable time under reasonable conditions and under supervision by the C Children of the public records and I'm assuming that that's Miss Flores um I made a request August 7th 2023 online and previous I did a previously before the HR Director that was previously here was he uh left so she was here um she was still employed with the city um so I hadn't heard anything in a month so I did a second request SE September 8th um still nothing so I waited you know I said okay let me give it some time so then I sent an email to the city clerk January 24th regarding the previous two requests she informed me that um it was given to the new HR director and she was working on the public records request um because she didn't have the records that I was requesting um the point I'm trying to make is it took five months to get a response back to tell me that those records it would cost me over $150 to obtain now I know in the past that I requested records and from the city clerk and I received it within the within a day of course if those are records that she has that's available to her to get um and it's accessible to her however because those records go through the HR and then goes to the inter city manager to be approved and released they were not even though she's the custodian M as a city clerk so I just wanted to let you know that this is why the insurance premiums is so high because you are not allowing people to get the public records and they're being withheld and the city is being sued and I'm pretty sure there's a couple of lawsuits right now regarding public records so I just wanted you to be aware of that that and I made another request for something and I still haven't heard anything from it so thank you thank you commissioner anyone else the citizens Forum hi there my name's Amanda prietto and I'm the senior director for Miami water keeper my address is 13390 Southwest 91st Terrace I'm here tonight to just highlight a project that we have in community outreach phase where we're asking residents to nominate locations in their communities countywide that are ideal for revitalization using nature so improving storm water in local communities and I know we've been working on awareness and Outreach in opaka so I wanted to make sure we extend that invitation we're here in person outside the lobby with a big map and people can put pins in it and nominate and we also have a digital version on our website at Miami waterer keeper.org my name is Amanda so it's my email is Amanda Miami waterer keeper.org and I'm happy to answer any questions or if residents want to reach out and learn more and we have a project website as well thank you Miss amander thank you all right anyone else for Citizens form all right citizens form is closed um so Miss Sarah Allen thank you for listening [Music] in um Miss commissioner Audrey Dominguez the Sesame Street Bridge we're all looking forward to that that um being completed and also you brought up the information about the public records request taken five months in response um Madam clerk is there a time limit on the response for public records request um so Florida Statutes just States within reasonable time there is no specific time limit on public records but if the records are easy easily accessible then it shouldn't take a very long time to provide and the records that she requested were they easily accessible or it it needed to take five months um I I I can't respond to that um the manager's office would have to respond Mr manager yes I'm going to call the uh director of HR uh to the stand as this is in her willhouse thank you Mr manager um Commissioners so I did inherit this request um in January and uh the reason there's a cost related to it is because of the content of the request uh and there's three layers one is the type request would like copies of everything was presented to you all and I think I even reached out to you all and said do can you find anything um so I have been continuously for the last few weeks working on this request since I received it the first layer is the documents requested are background check documents that must go to the city uh attorney's office to be redacted I cannot just pick up those type documents make a copy and and forward them to the clerk that's the that's where the cost is uh involved and the second uh issue is there was an agenda dated August 3D that uh the uh the public records is referring to so it started out as 23835 I know these by memory and now it's 966 so we combined the two because yes we have received uh the same request twice and so the city clerk has me tracking those as one 835 and 966 and so I'm now working with the IT department to scrub the previous HR director's uh emails to try to find out what are the other documents that were presented at the August 3rd uh 2023 meeting all I've been able to find is an agenda oh and no other documents presented so uh I am working on getting those you're working on yes absolutely all right as long as it's not dead in the wind we just want to make sure that we're respons no sir it is it has landed on my desk I have full responsibility all right thank you m thank you city manager question um commission yeah just a quick question commissioner bass what is the date of that meeting you refer to August 3 of 23 2023 if you can find anything I really would appreciate it and just email it to me don't worry about the the value of it just send me anything you all have and okay I have a question because that it's a cost associated with it so if the person that's requesting the request if if they're willing to pay for it then we'll keep going through it but if they're not willing to pay for it then it's no need for us to do all of this am I correct yes and that's why that part has not gone G forward but I'm looking for the other documents because there's the nominal cost would not be transferred to the person requesting okay all right right now all I have to send them back is an agenda okay any other than you right thank you Miss Adam yes and to Miss Amanda and the water Keepers thank you all for the great work that you all are doing in the city of opaka and the surrounding communities I look forward to working with you in the future all right so we're moving on into our agenda items um we're going to items 12 three a resolution of the city Commission of the city of opaka Florida authorizing the interim city manager to alloc allocate funding until September 2024 in the fiscal year 2023 2024 budget for City's monthly food distribution program Services provided by feeding South Florida providing for Incorporation of recital providing for an effective date and this is sponsored by commissioner Kelly okay um can I get a motion moving move by commissioner baz second for discussion second for discussion by um vice mayor okay commissioner Kelly is not here so thought it would have been deferred Madam clerk does he can we defer Madam M can we defer this item you can table it yes sir okay so I would like to defer this item because the sponsor is not here so that he can you know talk on it all right so we can move on so just item vote on it or no no we out okay we're going to defer it all right so item 123 will be deferred until the sponsor comes all right all right so we have no first reading ordinances we're going to 16 B1 16 16 A1 was the for 16 B1 second reading ordinance a resolution an ordinance excuse me of the city Commission of the city of opaka Florida piggybacking The sourcewell Cooperative program agreement 1012 21- VTR with environmental products Group Inc to accept a 4-year Capital lease agreement for the purchase of a VOR model 21151 M mounted on a new 2023 fight freight liner model 114 SD truck chases in the amount of $47,000 84124 providing for incorporation of recital providing for an effective date the first reading and public hearing was held on January the 10th and this is sponsored by the interim city manager all right can I get a motion second move by vice mayor second by commissioner bass Mr manager this is a public hearing item so can go ahead and introduce it and then we open up for the public thank you uh so This Is Us refurbishing our Fleet uh with the with the new vac truck for our public works department um we had two departments that were integral in getting this contract done and that's our uh Financial Services uh that department head Mr Robert anathan Is Here and also our director of Public Works Mr AR Austin is also here to answer any questions you may have all right this is a public hearing item public hearing is open public hearing is closed any questions from Mr anathan on this Mr Mayor um Madam clerk there is a a change in the actual ordinance that needs to be read into the record if the city manager would allow Mr anathan to come forward all right Mr anathan hi good evening commission Bob anathan financial support services uh between the first and second reading of this ordinance we got an update from the bank so the uh the annual lease is going to change from what was in the original ordinance if I may read it just for the record please uh the annual payment is going to be 131 ,100 72 that's going to be four payments first payment will be March 1st of March 31st this year and then three in the following three years and the interest rate in the ordinance was 4.55 it's now going to be 5.69% that's the completion of the old changes Vice May I'm sorry you said 5.69 yes ma'am okay um you said the payment now was going to be 137,000 plus $131,100 yes ma'am what was it before the ordinance said6 $106,000 in change that was based on rates we got in 20 July of 2022 thank you yes ma'am so it was an increase okay yeah all right um we can go ahead and call the question have no other questions for Mr anathan Madam clerk yes vice mayor Irvin yes mayor Taylor yes motion passes three Z okay and all right Madame attorney 16 B2 and three require the majority so for the trim law it requires a four fths vote so I'm going to make a motion that we recess this meeting until February 28th at 6:30 recess this meeting okay so that would be my motion to recess this meeting until the entire board is available which the next meeting will be February 28th at 6:30 okay all right can I get a motion move it move by but before we recess um quick announcement um vice mayor is inviting everybody out to our 70s party on tomorrow dust your afro off your bell bottoms and your platform shoes and come out ready to dance with me and vice M we are excited B will be there she said she BR her good wig and we gonna have it's G it's gonna be a party it's it's it's it's going to be a party yes is that the good announcement that's a good announce Mr Mayor let me read let me read it into the I was just about to ask you to do that but before you do that it's gonna be a party want you to invite and I'm GNA do my chter we we're gonna reset the meeting so all everything after this will be taking place next week I mean at the next commission meeting at 6:30 G to recess the meeting um go ahead Madam attorney yes sir and with those announcements I just want to read into the record items um the titles for three and title for four so that legally we have it in the in the record okay two three and four two three and four okay an ordinance of the city Commission of the city of opaka Florida reop in a final millage rate pursuant to section 2000.0 65 Florida statutes for fiscal year 2023 through 2024 commencing October 1 2023 through September 30th 2024 setting forth public hearing dates providing for adoption of representations providing for appeal of all prior ordinances and conflict providing for separability providing for an effective date first reading of this was held on January the 24th 2024 this is sponsored by the interim city manager um item B3 and an ordinance of the city Commission of the city of opaka Florida approving and reopt the city's General proprietary and special funds budget for the fiscal year 2023 2024 commencing October 1 2023 through September 30th 2024 providing for the expenditure of funds established by the budget authorizing the city manager to take certain actions providing for appropriation of all budget expenditures providing for fees consistent with the appropriation and Amendment providing for adoption of representations providing for conflict and repealer providing for severability providing for an effective date the first reading and public hearing was held on January the 24th 2024 and this respons by the city manager final item B4 and ordinance of the city Commission of the city of opaka Florida amending the annual adopted General proprietary and special Revenue funds budget for the fiscal year commencing October 1 2023 and ending September 30th 2024 adjusting revenues and expenditures is reflected in exist exhibit a providing for the expenditure of funds established by the budget authorizing the city managers to take certain actions providing for appropriation of all budgets and expenditures providing for fees consistent with Appropriations and Amendment providing for incorporation of recitals providing for conflict and repealer providing for severability providing for an effective date the first reading and public hearing was held on January 24th 2024 this is sponsor by the city manager and these items will be um recessed until February 28th at 6:30 thank you February 28th was our next regular scheduled Commission meeting all right and the motion was made by vice mayor and seconded by commissioner bass this meeting is recessed to February 28th um 2024 at 6:30 good night he