##VIDEO ID:lbqpTuyCCaU## e [Music] CL I have a roll please Mayor John Eric Hoover here vice mayor Linda Rodriguez here councilman David Mueller here councilman Robert hubard here councilwoman Lisa Burke here city manager Matthew cobler here thank you I do not have any signups and I have no people in audience so I will pass on General comments from the public I move to comments from city manager pass it to Mr cop for his comments no none okay moving on comments from the mayor city council I'll start left with Council B Burke vice mayor Rodriguez no no sure Jo was joking okay uh c h I'm saving all my minutes for okay mu all right didn't even need him bring back okay first up Council business I'm number one fiscal year 2425 utility budget I will pass it to Mr coppler for his introduction good evening everyone and first off I want to apologize because this is not the way I like to do budgets I like to be better prepared and not getting into a lot of changes like we've been doing here with a number of our different funds in the budget um and so that apology also goes for tonight because I know that uh these numbers have changed and they've changed actually today probably three or four times um as we started making some additional changes to the budget and I don't know if there's while there substanti of number changes there are very few changes in in what what happened from what you would have received last week today so I put together um kind of a fa sheet in lie of a uh a PowerPoint tonight I went to a back sheet and uh that's this page says back sheet or facts um and so kind of an overview of the budget before we get into the more detailed part uh this year uh fiscal year 25 we're proposing uh an expenditure budget and revenue as a balance of 5,512 190 uh which obviously is an increase over fiscal year 24 budgeted which uh was at 5,254 566 so some of the the changes on the revenue side that you'll see in what we presented to you tonight uh the water rates are scheduled to be an increase of 6% in FIS year 2025 and um you might some of you might remember that the city had done a utility rate study back in 2023 June actually um and ultimately Council adopted a uh an ordinance that then put into motion that uh the option that was chosen which is option two that effectively raised water rates first two years so FY 24 and then this year by 6% um as we been going through the revenue forecast and and I'll say that that I I'm not necessarily enamored with our ability at this point to um predict what those Revenue numbers are going to be um I think uh in talking with uh Adam earlier today on this we have a good idea of what we need to do for next year to get into place the ability to have a what both of us would consider better projections uh for these rors but but again um 6% is what the rate increase is uh this number it's actually in the budget is a little bit more than 6% uh that's primarily due to uh what we see is kind of an increase in in the actual water that we're selling out to our residents and in the outside service areas so a work higher than 6% but it that's due mainly to a projected increase in the flows on the sewer side that particular study recommended a 13 and a half% increase in fiscal year 25 which again Council had adopted for the 24 budget and continues um this one again uh I think and looking at the numbers here uh it it appears that that we're trending lower than what the the long-term numbers would indicate we should be at and I don't know if it's anomaly we just really hav't figured we haven't figured out what's causing that number to be less than what I would anticipate based upon what the past numbers indicate to us but I I think that we're going to get to the bottom of that hopefully before we adopt a budget be able to say that it was a one year or something we do have to adjust on um but I think right now the number we have is is a good claiming number going into next year can I ask a Qui question yeah uh sewer Revenue where that but some of the drivers on that is we're at the mercy of Pasco County because they service us right or I believe that's the only one is Newport we we uh depending upon where you're at in the city and best way to think about the south part of the city goes Newport Richie the north part goes to um ASCO County right but our rate that we set has to consider any upticks in those two respective organizations right so if we're seeing anything there and I don't know how we're notified or not that needs to Ripple back into the sewage rate but you guys are taking that into consideration well I I so having only read the sewer race so not study not knowing you know there's a difference between reading it and being there as you go through it right um I can't tell if it's projected out those increases potential increases and and if they do project out what those increases are it looks like it they're probably taking a very conservative number so not too high not too low and reality is with sewer um you kind of stumble along with you know kind of inflation based increases and then all of a sudden you realize that you know you can tell when they have their rate study because it bounces up really high okay so I think the the the the danger in this is it may not project the unknown large increase and I think again taking that out it's it's really just the flow number that that you look at I think part of what we want to do you know and you've already started is really look at that ey and ey and get that out of the system I mean that's that's the best way to control your sewer rates or at least what you're paying to uh the outside ID entities that are treating it is to get that eye and ey out of there and and I think you know you'll see that we are making a good good commitment to to start looking at those systems to get make sure we're not putting a lot of storm water right but we have not been notified that any rate increases within our two suppliers of right there any inquiries been made to see if there's any opportun if they've got that in their budget because they're in the same process I'm wondering if we just you know do a touch point there and ensure that if they've got upticks plan that we integrate them into our process Mike good thank you that's on the agenda I haven't I haven't had a chance to read over that I'm sure there's an inter local agreement there with them anyway so there's probably a set price whether they're not going to but um since nothing's come through I'm assuming that we're going to be on the same rate plan so um that's probably something look forward to increasing the next year or so I can't remember we we were actually looking um at the inter the agreement with Newport Richie regarding future development you know understanding what capacities are and all that I just I don't remember I think theirs has been um their ratees increases were adopted for a period of time and I want to say it goes out Beyond um you know the next couple of years I have to go back and look make sure that's the case but we do have that the county I can't remember where the county we had look at that too I don't remember what R AR County on that thank uh some other uh understandings on the revenue side that just again you might want to be aware of um we have done a a sizable increase on the interest on money which is the interest for uh the money we have in the banks obviously um and that is trending 50,000 proba 50,000 plus over what um we saw last year um or what was budgeted I should say last year here so we're pretty comfortable that we're going to be you know hitting that number Plus in next year as well and then the last piece is that this does um include a little bit more use of the reserves than the current fiscal year about 12% more um you know looking at where I think we'll end up this year here and looking at past Trends the use of the fund balance is more one of we just need to make sure that it's there if you need it and not necessarily going to use it um and I think that that we should if we follow excuse me the trends and you know we make sure that we're guarding how we spend the money uh this this shouldn't be an issue in terms of an increase in that I don't think we're actually get into that large of a number even on the worst case scenario but again be on the safe side we want to make sure that the the money has been budgeted so we don't overspend overall just a quick overview of the revenue uh again what we handed out tonight is the most upto-date uh Revenue projections like I said there's outside of those larger ones there really isn't significant increases that uh we can talk about I don't know if there's any other questions you see on on that sheet page one okay y so then we go to the expenditure side again just to kind of give you some an overview of the expenditure side um not a lot of significant operational changes in this year's budget and there's going to be some pluses minuses all over the place but the ones that that I wanted to um point out from a standpoint that I think you'd be interested in should be interested in um you know in our water distribution uh water services we have $50,000 for a distribution master plan um there is a a good increase in the meter equipment um that one I mean over there was eager you know he I tell you he could not wait for tonight he was ready last week for tonight so um but I don't know if you want do you want to talk about what what are we doing with the the money for our meters you know we increased it from 75,000 in the current year to next year to be 100,000 but what what do you do with that money so right now we have about 400 plus meters that are not registering throughout the city so that's lost revenue for them pay so they could be using 5,000 gallons of water but it comes over through census as zero like nobody's there but we go on we've been going on checking which just small crew we got 400 plus so we're uh gonna incre We ask for an increase in that so we can uh start replacing those ones that's not registering so we can gain the revenue back and some we found one that hadn't been registering for over five years and people live there so that's actually happens more common than you guys would think so that's what the increase for for the meter is because they're for a box of 12 with the meters and then the little you guys see the little black circle on the top they're $2,500 for just 12 of them so we we have to budget in order to be able to get the revenue back for them so in the long run they'll eventually for themselves and and so um before you ask your question see if I can answer um a couple things couple a couple things at that uh in previous years that that line item was actually co-mingled with another line item I believe and so we weren't really seeing that and it was one of the first meetings that we had regarding you know the budget that we you know talked probably at length a long time about that actually I'm not mistaken um and really needing to break that out because I think not only you but also the residents need to understand that you know the system we have is one that if it works perfect it's really good it saves you money because you're not going out with personel reading meters which is one of the reasons why you go to the remote metering like that but it also if it's working properly assures the residents that you know the the water that they pay for is actually the water that they're using um but those systems are not forever and you know one one component that you need to be replacing on you know probably a 10 to 15 year cycle are those those like mt m what we mxu mxu is here um because you're going to be failing and the batteries are going to die because I think they're only guaranteed for like 10 years or yeah warranteed for 10 years or something like that so we know that there's going to have to be a replacement on that um I think the the bigger bigger cost also then is also replacement in meters The Meters themselves should last a little bit longer but they don't last forever and so you need to stay on top of that because what what a lot of people don't understand is when a meter fails it doesn't fail fast which means get more money out of it it fails slow which means you lose money and and so it's important to be on a replacement cycle with all those things if you don't do it you're going to be either spending more money or you're gonna be losing more money and so we wanted to call that out so people could understand we could have that conversation with you that we do need to invest another component of that system is the actual reading mechanism so you receiver par me the receiver yeah and again those those really you know if you get more than five years out of those you're doing great um you really need to get again on replacement schedule look at those and and doing that so so there is there is cost to the system we have that we really haven't you know accounted for in the past we've probably spent the money but it's buried in so many different L items you wouldn't know what it is and why it is so we wanted to call that out and I like to do that in my budgets to try to make sure that you're aware of operationally the need what the needs are and not get lost again in numbers and wonder why we're losing money or we're spending more money um for things that that you know we shouldn't have to you know spend money for lose money for I do have go ahead um not related to budget but those 400 meters that are registering zero so those residences or businesses are not paying anything I'm going to make a wild guest and say that we're going to come up with a process to not notify these people that now they're going to get water bills no no we're I would say most of the 400 we're reading we're just not reading remotely so we have to spend we have to spend time to go okay perfect okay there are those I think though that haven't been you know the have me connected on it that there could be no bill going to them okay so two months ago I asked Utility Billing to give me all the meters that have not been registering throughout the whole city and how long they haven't been registering some of them go back as far as 11 years but we went and checked them out they're just locked off nobody's using them they're locked off they just haven't been touched but the ones that we do find we go up run the hose rib on the house check it see if it's spinning if it's not spinning then obviously it's not registering so then we change it out but we only have so much funds that change out so many meters um also more of the meters that we do are get reads so they are over 10 years old they're not like Matt said they're not being received over so now we have to send Personnel out once a month and they're back in October they were a little over 400 now we're down to 205 that we have to do every month to go get physical readings on these meters because they're not coming over so they're in backyard sometimes we got to call officers to come help us out they're stealing water so on and so forth so that's what we're doing with the gri trying to get those down because we're wasting two days of personnel's time where we can't do our dayto days because we're out there doing that so did we have any just probably before your time because I know the meter at my house they put that techn where it was you know reads or whatever and they still had to come out monthly to read that like it never did work do we have issues with that equipment and I don't know and the reason I asked that is hopefully we were work with that manufacturer to get restitution on that so continue to buy new meters yeah so we use census and you'll see that big tower that's back here that's the tower we also have one at home with Suites the hotel we rent out the room up there so we're able to get the meters up north which extend that from there to here well sometimes when we go out and program it it doesn't come over so now we have a thing where we're able to go on census to see when it was last updated when it was last read so now we're able to get it more more accurate and then sometimes we got to go out and program a couple times and if it's bad so if that little so there's the plastic piece that sits out of the meter box it looks like this well there's a battery that connects into the meter with the wires those are a 10year warranty if those fail within 10 years no I'm sorry five years if those fail within five years they completely give us a brand new mxu it's warranted out the meters are good for 10 so if the meter fails within 10 years at St we send it back to census they send us brand new stuff so we've actually probably warranted out almost 20 meters so far since well we're keeping up track with that so it's a big process because we got 3500 meters or something like that yeah you indicated that did you carve out a particular account to drop these meters in and what yeah what fund Department fund they go to so if you go into water is it water distribution which is there's a number behind yes 33 33 33 and if you go down to 523 that's on page eight by the way is it highlighted you'll see 5 23 meter equipment and you'll see the 100,000 again the current year is at 75,000 23 think that was I flag used to be just in Mains and repairs what's that I think it used to be just in Mains and repairs and we wanted to break it up so we so that's the perfect way of dealing with that you isolate the expense then you can manage the expense I'm glad to see that um and you have an inventory of everything that's aged so much you know like an install date so you have 2,000 meters and you know when it was installed the origination date and where it falls into warranty and so it gives you an aging report to know when you have to service and replace right yeah Black Mountain checks all that we have um I just asked uh I just sent an email to billing to say can you give me all the meters at this age they'll send me the report or what meters have we changed out or anything like that they send me they send me all the reports and then the next piece of the equation is are you getting a monthly Delta report showing things that fall outside of a normal Trend meaning like if you're getting $100 bill a month and all of a sudden it drops to zero or goes to 200 yeah are you guys flagging that and and somebody following up to see hey there's anomaly here billing notices it when they get high reading so they'll go back and census can track it all the way back from six months Trend your usage right to and it'll show you every day time because it's always pinion it'll show you if they have a leak it'll be a constant it'll be constant throughout the whole time and then that's when they'll create a work we go out and check for a you guys can proactively address it correct perfect billing or sometimes it'll happen when the customer calls it in to say hey can you come field test my meter make sure it's doing we'll get our five gallon bucket we'll go out there run a five gallon test make sure the reading matches up with the with the five gallon test and that's how we know the meter is working properly all right thank you let me add you know kind of looking down the road uh we do want to expand our ability for residents to see those things themselves and so once once we get our system to where it actually works at least 95 96% in terms of the meters um that'll be when we start talking about going to another version whether it's the current census software or possibly an add-on that would actually allow residents to log in their yeah and so they can see their water new see it on on an hourly basis I don't know if ours does it by hours or 12 hours I've seen it from different different MERS so we just had one today where we looked up on census where it brought it over on Friday but the last reading that took was a month from a month ago so we'll go out there and and check what we need to check so is there a way that you can initiate those the system to initiate an email to you and flag that itself in other words self assessing so we're working at The Kinks right now with census with it all right um but right now we're going through our 205 meters and seeing what's wrong with those see if because some sometimes the get reads it's just simple go out and reprogram it um it just didn't catch it when it reprogrammed might have been cloudy that day or whatever but we're going through that list now it's 20 I think 205 meters so we're uh we're trying to be as proactive as possible with it [Music] so then uh when you get into the uh sewer uh numbers you'll see that we do have a $50,000 item in there for sewer collection master plan um and then uh we also in this year's budget are accounting for the bond principal of $130,000 so I don't know how far back the city's been doing this but what what they have been doing and again acceptable it's an accounting practice if you want to do it that way they were effectively accounting for the bond principle taking it out of the cash that the the fund has probably at the end of the year whenever they make that payment um I think it's something that that I feel and and Adam agreed with that is it's something that needs to be shown in our budget so everyone knows we're making you know a debt payment what the debt payment is for what is that debt payment you know what is that amount um that was one of the things that when we made that decision here in the last couple days they kind of threw the budget off we had to go back and start redoing numbers again but the debt payment really just goes against the balance sheet liability it doesn't go against the p&l part only the interest would go against the p&l side which is what we're trying to establish but we have to establish our total cash outflow I believe does that factor in and factor in your rate I mean our well well in looking at the study because I wasn't sure how they addressed it in the study right if they look you could look at it possibly two different ways but it would appear that they are addressing in the rate that $130,000 or or some number associate recovery yeah okay so which again is what I think that we need to be aware of because you know what couple things when when we do our our impact you know you look at it if for some reason a new person's here and they don't know that we're doing it that way and when you start filling out all the numbers to determine what that impact fee is you're going to lose whatever the value that that um Bond payment is so again it's just from my standpoint transparency important but also make sure that new people coming in are going to know that that's there um so we don't lose out any potential for getting money back something she was moving the the bond payment correctly from the liability she was lowering her liability but there was nothing there was nothing in there that said we we have $150,000 to pay this out yeah there was no out the interest and stuff which is in The Debt Service was showing but 15 or $120,000 actual principal payment wasn't showing so for me when I look at it you know if you want to do a $5 million budget I you want to spend five million not have $120,000 come off the top and that's kind of what she was doing it wasn't wrong but it just wasn't accounted for she was just taking out of the cash like you know just debiting the credit cash but it was it was it needs to be transparent like you said I agree yeah you still have to make the payment so in a scenario where the cash wasn't there to service it what would happen in that scenario would go negative what's that if we had the cash to service that Bond she never she never uh she never took it out of debt services so it was never it's not it's not it the only thing it really affected was our cash because she took it because there's a line adary our liabilities for that Bond payment so it's and what you're really doing what you should do every year is just lower that Bond payment every time you make a payment the principal uh she wasn't we weren't accounting for that $120,000 and she was just moving it just she was you know moving from the liabilities and paying it with the cash so really wasn't ever seen by anybody honestly except you know her I I think at this point we'll move it we'll move it the correct way and then move it over into cash and lower the liability at the same time and that way it's counted for I'm just say you have four I think it's I looked at about $4 million in the uh yeah so I mean it wasn't it wasn't going to be an issue where you didn't have it but in the your scenario cash cash not making that payment yeah exactly that's crazy if you're if you're if you don't have the cash to make $130,000 pay you have a lot bigger problems to make $130,000 payment but from a practice standpoint it make sense why it was done that way I'm glad you guys are correcting is is there any intention to show the balance sheet with these numbers or can you with your current uh Financial counting system yeah I know I know You' never shown the the balance sheet which would reflect that D you know that change and you're doing it annually or monthly is it's an annual payment so we pay the interest in April and then the actual principal payment comes out at we'll pay it on November or September in September for because it's due October 1 so we pay it like that okay but we can get a you said you want a balance sheet no I was just wondering if they if you intended to show a balance sheet in the financial reporting that we've been showing I mean it's it's probably there um it's a preliminary number anyway what's the is this the only bond that we we have yes is it what's the principal left on it uh well based off of the um based off of the uh uh the budget it's 100 or 1 million or 1, 700 1.7 million but from what I can gather from the FL Florida Le of cities it's still over two million so I'm not really sure what number is 100% agre I'm assuming the Florida League of cities is um and then there is in in there too which needs to be cleaned out which I I don't want to touch it until I know 100% there's there's a 2005 bond series in there that still has some money attached to it in the liability section there's a couple other things in there that really needs to be cleaned up doesn't affect in all reality what you're what you're spending it just shows that our our we have we have more payments going out than we you know more debt than we actually have in that liability section so it needs to be cleaned up I just don't want to mess with it until I can actually go through and make sure we made our payments like we're supposed to and we don't owe anything right well didn't our Auditors confirm all those outstanding balances with the uh mortgage so we I looked through our our um I look through our uh audit auditing package and me and Kim did again it's just it's a it's not something that's a is clear saying hey you can clear this off um it's something I was going to talk to them with because they're going to be here in December so we can kind of uh fix it for this year but like I said it doesn't affect anything it just looks like we owe more than we actually do but I think once we clean that up it'll be a little more uh manageable well and you know a lot of things get blessed IM materiality too and I don't know how that what that Delta is that you're talking about so it it could be below their scope and it doesn't it's not a whole lot of money it looks like it's a couple payments that they just didn't take out of liabilities and so there's a couple of them in there well thank you thank you for paying attention you're wel thank you so if you like then we can kind of go through uh the different pages here we have for the budget that we say go through what we gave you uh F through the pages yeah so so you know the the first one that and there are some that you had received in your budget book that had zero for this year so for this update we just didn't include those because they didn't they didn't have anything to do really with this year um you know the first one administrative that's that's again covering and let me just I don't know if you have it with you or not but this this particular sheet that has a breakdown of employee funding sources I don't know if you have it with you but I've made extra copies in case you don't um so in in this you know you're going to see uh city manager operations manager City coach and Brant coordinator um some of those employees times are uh found in this particular one which is the administrative fund and so it shows for the most part just the cost associated with the the um Personnel related costs for that then when you go to a 13 Finance again that's the sorry before you move on the one that you didn't have any dollars on city council yeah is there a reason why we zero there I mean we're talking about Utility Fund now yeah so I'm I'm guessing um so when when they they did the so I don't know for sure I should say start with that they when they did the um chargeback analysis it looks like they only put the uh council's cost in the general fund they didn't break it out amongst the others I don't I I don't recall if it said exactly why they made that choice but that was the choice they made um you know is it so you know can it be yes I I think you could do that but for whatever reason when they they did that cost allocation they didn't spread the the council cost through as as a going forward is there an intent to associate each of these schedules with the associate the appropriate assumptions that you use to build it so that when we build a budget in future years that we one can see what the prior year assumptions were and understand if something needs to change and and move forward it's just an easier way to you know pick up on things that were assumed at the time or considered at the time and you know things that change you know like you know adding the meters and those things those are all good things and and I think we're appropriate we you know build a document that you kind of walks through this and shows us where those uh deviations from past maybe or what assumptions were considered in in the current budget so that we know that going into the next cycle it's just just a suggestion no I I I don't disagree necessarily I think the the challenge right now is you have a manager that's been here 10 months and a finance director has been here a couple weeks and and I think you know like like the meter issue right right there there's a lot of past practice that you know from my standpoint doesn't make sense how we do it and you know you kind of go down and say well this this is this is an important thing for people to understand so we need to break it out um there's a lot of lesser important things that we do that that we need to break out and so I think really you know we get we get to what you're talking about more in year three than we do in year one or two okay um because we really just need to get that you know I always in budgeting I always say that you know we need to get everyone talking the same language so the words mean the same things to us and and for budgets the important words are you know those those account numbers and what those object codes mean right and and everyone should know that this type of expenditure should go in that that that object code so that's the learning process over the next couple years and breaking it out I mean I there's there's no doubt a lot that I want to get done as it relates to getting the budget into a better position to be what I would say is more transparent to our residents which means for us an easier budget as well um we just have a long way to go okay thank you so uh 13 is the finance so again that that accounts for the Personnel cost of the finance director administrator or the uh the clerk uh position administrated specialist I guess is what it says there that's the exact title or um then uh 14 is legal so that accounts for a portion of the uh city attorney's time as it relates to uh the Utility Fund so let me also say on these and that's where I thought you were going to go with that is you know we we need to do a better better job of how these are accounted for related to going back to the different positions that they because I mean again if if I didn't if I wouldn't have printed by um I think by uh can't remember what the report was but if I didn't select this report unless you knew what the numbers were you wouldn't know what what it is paying for right because you wouldn't know that this you know the first one was administrative you wouldn't know tech one was finan you wouldn't know this is legal um yeah uh and so I think there's probably a better way to do this and whether it's this way or another way um you know once Adam has his feet on the ground and we can start talking about next year's budget I think you know we'll try to do this in a again a more transparent way I just don't know if this is the best way to do it or not um and and to that end like on the City attorney I think the the way that you know those bills come in there's still room to do better on on those numbers to make sure that we are accounting for time spent on utilities when we're charging it to the Utility Fund so 16 16 is information technology 16 is information technology again that's counts for the Personnel cost related to Our IT person 26 Human Resources count portion of about dis oh didn't turn it over sorry about that uh dispatch uh again this counts for a portion of the uh allocation yeah allocation for the the Personnel cost now this is something that that as we talked about the dispatch and total we're we're not going to be making the transition before October 1st from from our current dispatch system to the county system so we're going to be running out sometime in 2025 before that change is going to happen um but even with that change happening we're still probably going to be having uh the calls for utility breaks and everything still coming to the police department into those those particular individuals so what Mak change down the road is where that title is but we're still going to have a a amount of money I think it's like less um of the cost being assigned to the U the Utility Fund for that that service that the police department is going to be providing to utilties part of that transition do we have a process or plan on development of process to address uh dispatch to utilities and the uh somebody can be counting the number of calls or something like that so you can develop what appropriate chargeback rate should be there so that's in the works yeah I think we have to figure that out because we're not going to have necessarily the same well I don't know if if it really I think is it can't remember is it in the uh CAD system where they they actually count for those or if it was a separate a separate way that they were accounting for my conversation with them that said they could probably account for that at they could yeah they can yeah so I don't know if they were well it's all going to be how we transition to that system so that that needs to be addressed in some capacity I don't know how you want to do it but I just didn't want leave it out there not thank you again human resource is the time for the HR Specialists and then we get into uh water distribution so water distribution obviously is the part of the Water Utility Fund that accounts for our utility uh you know the line maintenance effectively for that um if you look on that sheet that I handed out again tonight you kind of flip it over the you'll see Public Works water distribution water plant water Wastewater collection utility building um those are all going to be the main drivers in the different accounts go forward and you know we have a certain number of uh utility crewmen that are going to be charged as you know 95% to the Utility Fund but it's then going to be split between the water distribution and Wastewater distribution so it's a grand thing that we do here in separating these out but I think it is important I think again as we look at going down the road getting a better understanding of our costs and our revenues for each of these um at some point you're probably going to hear me say that we need to separate our Utility Fund into a water utility and a sewer utility not in common to have one fund last few places that didn't did that as well and and what happens is you have you know one one Revenue line of business funding another Revenue line business and I think it talked about that in the number in the utility rate study um and it sort of looks like the water fund is or the money from the water revenues is actually helping out more than one would expect the sewer operations because when you looked at what their rate increase was it was 30% for waste water and it was only I think it was like 4% or 3% for water now that would tell me that that you know we're not charging enough for Wastewater those cross subsidization going on yes and and in the grand scheme of things you know we keep it like this you know the world will be happy um but reality is that you know while we don't have that one really large utility user um I've had that in the past and and and you know what they start doing is they'll start inquiring about rates and everything and they'll want to get want you to give a breakout of exactly what are you spending your water revenues on and what your and if it doesn't line up with the rates they're charged they'll sue you and they sue you because sewer is the most expensive cost water is a lesser cost they would rather pay more in water than waste water so I have Sal the preliminary budget was 395 330 and then went down to 375 295 what is that decrease so the the original the number was put in here uh accounted for more positions than we actually had and we're going to have how what I can show you the spreadsheet uh it had uh extra positions that um place it could it could have been that way I mean again this is one of the things that we actually went through early on and I had I had to talk to S and darl come in and say okay wait a minute how many people are you asking for and and there were vacancies and new positions in that spreadsheet and so we we went down through here's the people that we have or positions we have these are the vacancies these are the new ones that they're asking for and we had a surplus between those we had a surplus of vacancies that were fil but do we need those vacancies filled I mean just because they weren't filled does not mean we don't need them so they weren't they weren't so what what you need to go back is look to look at the the numbers that were approved in the previous budgets and so the number that we had I think was for some reason 15 is the number comes to my mind that's that's the number of positions that were supposed to be in the budget we had a lot more than 15 plus so it's the 15 plus what they were asking for in terms of additional employees we had more than that and and I think the simple answer is that that the spreadsheet may you know had planning or recommended additional in the previous year additional positions and they never took those out at some point so they were just there so there just too many there were too many new positions being asked for in the end um why would they ask I me you probably didn't do it was the previous budget yeah yeah no and I don't I I mean from from my standpoint from doing budgets I might have a nursing position available but I just didn't fill it so the next time the counters come they go well you didn't fill it we'll get rid of that position when in fact I needed that position it just wasn't filled appropriately and that's what I'm asking is is something that was needed there was only one position like that so again there were extra positions that maybe you know there may have been a conversation before you know we got too far into the budget that you know they were going to ask for four positions but in the end they only asked for the ones that they asked for and and she accounted for it at large number I mean I can't I can't really tell you why I just I can only tell you when looking at it there was I think one extra position in there that you know wasn't being asked for and we couldn't identify in terms of it being a vacant position we have everybody we need when say that no it's a very valid question I me you ever have enough in the budget do we have everybody we need not do they between vacant and filled positions in the budget do we have everybody we need we still I believe have the one and then plus the two positions that we have asked for yeah which was the storm water and the Public Works position yeah is that in the budget yeah okay so but they're vacant that's fine I I have no problem with you know vacant though yeah those those are that's fine that's fine and that's fine I'm I'm as long as they're available to fill that's what I'm looking for I want to make sure that we have the appropriate people to do the things that we're demanding that they do um so I I just don't want to cut somebody out of the budget because it's not filled that was the reason behind the the rate increases too was to be able to get those absolutely storm water correct yeah yeah okay I just want to make sure that you you had the reason with the the reason for the two positions is storm water the stormw water guy works with public right now he's going to with the if everything goes through golf by himself well that would have cut Public Work short of guys so you have to fill that spot for moving it over to storm water full time you still have a vacancy there he just he's moving his position but you still have that position available yeah yeah it's accounting for then add then adding the storm water guys so we another stor so we can have a storm water crew to that's what they do okay last year we budgeted 327k 328k we're currently underrunning about 67 Grand yeah and that's because we we've had a number of whatever yeah I understand that because you hadn't filled positions or whatever but you're still at 375 you're incrementally increasing it over last year's budget already so yeah I'm I'm I'm okay with that uh one of the things I did note uh was this 85 grand for professional and are you going to explain that so before we go there real quick at the end of the day I just did some quick math on the FICO rates I don't know if that's an automatic number or or you input a FICO rate yeah uh and it automatically bumps that up against the salaries that are F that come with fer right yeah so just check that at the end because I I couldn't I know this still work in process but anyway well it's you you look at the um Regular salaries and the overtime part time part time yes those three 745 no 745 745 or 65 which probably includes Medicare right yeah it's Medicare in Medicare combined got 85 and so do we so we answered your question on the did I just want to make sure we eliminating Position will thank you yeah no and and I think what I'm surprised he didn't say um I think there is still need for additional positions going forward with this um but again I you know the the the balance in this year's budget was because there's things that we need to do to get us into position to start fixing our system and so that's where the priority was so again next year we're not going to be spending you know $100,000 for um you know studies for water and wastewater distribution salary and so then yeah you start looking at at adding those positions um you know what the real number needs to be I think I think once we get those studies done it'll start guiding us to what work that you know we can do inh house versus what work um needs to be done by contractors and then we start you know balancing off you know what is the right number for you know utility Crews that we need to have um I think a challenging part is that that we might have a really good understanding of the water and waste water some point then we're going to have to start looking at the public work side because again when needed these individuals are going to be also helping on the public work side as well um and so that's that's thing that's going to take a little bit longer to understand for the city thank so to answer your question on Professional Services so we have the $50,000 in there for um the uh uh water distribution plan study that we need to do there's 10,000 in there for uh miscellaneous because when you tend to look back there's there's been some money spent out for Professional Services although I can't tell you exactly if they should have been Professional Services or not but but there's money spent there and then there's 25,000 that I put in there for engineering um miscellaneous engineering because everything we're talking about is going to be requiring engineering at some point what about that uh that study copper lead is that integrated or will that be done in the current budget the study well so we'll we'll have by October the preliminary inventory done um the next the next phase of that I think goes into the following year where we have to get the final the final inventory yeah so right now we're we we have to put in um like Pro um a projective modeling uh thing to FL we do it through the Flor world of water which goes to EPA so we put that in show we're working on it and then the EPA is going to come back and tell you what you have to do with it but what we've been finding in the field um we're okay right now um where the lead stuff came in with the services was on private side on for internal purposes for the houses but our stuff is all pretty much good right now um what the predictive modeling does is you have a street um that says that has 10 homes on it and you only if 3% of that street is non-led then they call the whole street non-led so that's what the pr modeling does so we're not going to have to do all 3500 connections we might only have to do a thousand of them the way to the bottling shows but we're currently budgeted in 2024 for that study right because we're already it's it's been encumbered right so that's so with the lead and copper there's no budget besides employee time throughout the day to go do it oh oh we're we're not paying a third party to do that no we're doing it all in house right now otherwise it gets a little yeah I think we we're it gets up there when I I where I think we're we're angling for is you know there there's going to be a certain amount of work that's going to have to be done on our system with that correct there is money out there from a grant perspective so you know we're not we're not going to be in a position in the upcoming fiscal year really start going we do the work get yeah we can get to position apply for the grants hopefully get the grants but from the standpoint of actually spending a lot of money towards those Replacements it's probably not going to happen but again you know there is money in in this budget um you know whether it's in the the line repairs or if we look at the money we're setting assign for the line Replacements to start doing some of that work and some of it potentially can be done in house yeah depending upon again what the extent is all right so so that master plan it just goes and uh it it puts your city where for growth so say you have a 4in line down and the engineer comes in so hey no you guys are going to we're we're predicting you guys are going to grow in this area you guys need to put eight in so that's what all that's what that does set this up what needs to be replaced and what's aging like the Asus pipe um and through the city we got to that's all got to be replaced and same with all the galvanized and trying get a lot of these uh red water complaints out so and and you know the importance of the study is really to start directing us on the things that we should be prioritizing over other things and I mean I think one of one of the priorities could be getting rid of all that asbest M we have out there um but we also have priority which is the the lead and copper and and getting again a good understanding of of what what we have to replace what are those lengths that we're going to be looking at so we can develop with that actual expenditure need be on an annual basis is is important you know I know there's a need to do things but there's also a need to do it in a in a planned way um so we don't you know go down one road and find out we should have went down a different Road just don't have a lot of information um or enough information to make those decisions so this year the upcoming year is really about studies it's really about you know getting an understanding of what it is we need um and then the following year you'll start seeing us spending more money but there again there's money in this budget to do some of the things but not not at the scale that I think and again you know when when you look at the the rate study they do have they do have um you know a CIP in there that when you look at what we're proposing to do is is maybe pretty close to be line with what they were recommending every year so we're not really deviating too far away from what they were thinking about doing in 2023 so you got a couple stage plan inventory the environment prioritize the environment and then start to attack the the worst problems first and move forward so this is a multi-year effort thank you we do have one more question on this page on the rental equipment we the current budget is 11,500 the preliminary budget was 20,000 and then the final budget we went down to 6500 what will we thinking we might need to rent that we no longer need to rent all of a sudden so um did we split that up with with the water in the sewer correct yeah [Music] yeah we split the water in the sewer okay so that's why the budget it's just it used to be just one it used to be just one item rental so now we they split it up into two that'll be get to that okay we had conversation we we talked about you know should should this be where the money goes or should be another so we just kind of split it up no problem that answers the question thank you don't know if there's any else in there um I would hold off on talking about the capital we'll talk about that as part of the capital plan um towards the end you didn't need that $22 in office supply that's an allation paper uh the next the next big one is the water treatment plant um again uh try to think there really there there's not a huge deviation in in any particular uh line here um than 48 you point that out however that's that's uh I think I'm covering that in capital so I got move to C yeah I mean it's it's we'll talk about in C but it's it's in that um really next next year um for the water treatment plan besides the the capital items that we have is is all about you know getting prepared for for the new water treat plane we're going this we actually just had another meeting today know you all know we we are ranked number one for the uh the Grant from the through the uh water clean water revolving loan stat revolving Loan Fund merging contaminant program for $4,250 th000 uh one of the things we found out today which also resulted the change in our in our numbers was uh they are not charging the 2% administrative fee anymore so it will be 100% uh out of the state's funds and we don't have to put anything towards that thank you um but uh yeah we had another meeting today in terms of talking through the the time frames we need to have getting the RFQ out right now we're tely looking at uh the first first of September back would get that out um which means that we'd be probably starting uh the work sometime on on getting full application stuff done and uh November which should get in and I think we're we're lined up but it's going to be a lot of work I mean I think uh Daryl and uh Sammy are going to be very busy next year this is a huge accomplishment for for you you and your team and and the people that did that this proposed new water thing is there a way to the the residents have complained for a long time about the wall water quality obviously this is a very big not even a step it's aite is there any way that we can I don't say educate inform the res that this is the beginning of a very long road 2028 that this is where we're going like so that maybe it'll calm the waters a little bit as to why the water quality sometimes as bad as and that we are working on it because I don't think I mean we all know about it because we got the email that that you got the grant um or that the city got the grant but I think we need to like notify the residents and make them aware that yeah this is what the city has done and this is where we stand so with with that it it the getting the plant is extremely good for the city but also the stuff also with the Water Mass PL starts with the stuff in the field too with the infrastructure getting rid of all the galvanite the ESP is not so much it's all the gal so a lot of circulation inside the pipe so you're getting instead of a 2-in hole you're getting a 3/4 inch hole if a jolt of air comes through it shakes that loose that's how you get the red water and you know we're not going to fix it's not going to fix everybody's problem because you know some people do still have galvanized house lines that they they're going to put their their water softeners in or their filters and they're still going to be red but we can only do so much from our main to our meter and you know the rest is on is on the homeowner after that so they just have to be aware of that as well I do need to show that we are taking this Ser that we are taking this seriously and that this is we've been working on it you've been working on it you and your team and and Matt and everybody have been working on it and that we recognize this as a problem and yes there are other problems that cause the poor W water quality but this is something that we are not even gonna have to put a lot of money out that we got a grant for it I think that's more than fabulous and I think we need to notify the residents and I can't speak highly enough of Sam and Ray back there they've been doing an exceptional job they do a great job back there yes I agree he's absolutely right too though the Homer pipes themselves I had IED my whole house because of the pipes so yes yeah not all of it's coming from the city some of it's coming from the houses no if you go to the what I did the the the um the tour back there they showed you the water coming straight from the plant it's it's it's clear now what the process we have now is very clear um there's other issues with the plant that are the problem so yes it is outside of the city problems a lot of it so yeah I agree with that you're exactly right Linda one of our goals is the city is communication yes and I think we're we're not where we need to be yet but I think we're aware of what we need to do to improve it and this was a perfect example it's a good thing you need to toot your own horn sometimes and give yourself credit because sometimes you get mired down in the detail not realize that hey you know people aren't paying attention to what your you know successes are right so this is a big win for the city and I think uh like Linda said we get it out there and people start seeing you know there's there's two pieces of this equation one of one of them is is you clean the water up but then you have to distribute it through the pipes and that's another that's a whole another issue that we need to account for as well so this is one piece of it hopefully we've got money in here to start addressing some of the pipe issues uh later on down the road so well we we talked about changing some of Dom Mains through the Waterfront and and eliminate that pipe under the river which is concrete and as asbest and try to get hold of do run it over to bridge with the sewer and an electrical over in the Limestone area and then cross Drilling and we can get a lot of lot of water mains changed fairly rapidly and reasonably on our own and we can start doing that look into doing that right away actually so yeah so there's there's a lot of work a lot of work can be done will be done and should be done so on that grain just to to announce that if you will I mean a lot of times when the the fire department police department they put out a Facebook post or whatever can we put something utility wise to kind of announce that that we got thats yeah Grant I think that's probably what you're looking for righta yeah yeah absolutely I just think it's so it's really important you a lot of hard work you know a lot of hard work has been put into this and and it's great news it's fabulous news and and I think we need to let everybody know that yeah four and half million dollar good news right is that on the first step there are many steps after that but it's huge yeah and that cludes the whole study the geological and and the wells and little announcement out big announcement yeah [Music] good so from uh water Tre pl we go to Wastewater Services again this is going to be covering the cost uh related primarily to the uh sewer lines and flection system um when you get down to Professional Services 328 that's where the $50,000 uh is located for the uh uh sewer collection study that we need to do uh there's also 15,000 in there for miscellaneous but again some that will be used towards engineering the different things we're we're doing um as you're aware uh you know know Daryl um and his team have already started looking at our collection system uh definitely I think it was good news uh the different cameraing we did videoing we did this this past summer uh something that we need to keep doing on an annual basis um throughout the whole city but again it was it was pretty good really finding only one one major issue yeah we did Chasco Davis uh part of sunset BS Mallet and part of Pier the only issue we found was on Sunset where the pipe's not HED all the way and just a little bit of water's steeping through it held tight last the storm that just passed Chasco right there where it always floods stayed below the invert no flooding no backups no nothing so our systems kind of sealed tight in that area which is good this this this also has the lift stations in it as well right or lift stations are in this way Services yeah if you if you go down to um I see well actually if you first off you know the plant and pump maintenance some of that goes towards the uh the LI stations and so that's I guess I think historically it's been more break fix type things um you know we've we've kept the the budget number the same from the current year and you can see that we've only spent $75,000 I'm told there's going to be more money spent here very shortly um but I think what we we want to do with both this and then what we have in our Capital plan is to start looking at how many stations 45 looking at our our 45 and how many have been I guess referred four S correct four so four we did four right two last year two the year before and we're doing two coming up one's going to be presented shortly and so in in you know Dar presented another way to go about it rather than just doing one a year I'll says it was a good idea I'll let you talk about your good idea um so we can't line them uh you have to have a company come in which is an epoxy coating it's thick um that helps the infiltrations for the manholes and the lift stations um for example right now we have one famous state where Waters there's a hole in the side of the LIF station that's it putting together something to present to y'all but um a maity of it is our pumps our hydraulic modeling so I've been doing some hydraulic modeling with our lift station guide and the problem we had with the storm that just happened is our pumps aren't able to really say this overpower Pasco and newport's force M so our list stations are just sitting there when everything's coming in because we're not because when their pumps are pumping for Pasco Newport they're pumping 40 PSI well our pumps only pumping out 18 to 20 well math does a math that just fits there so we had to go out and suck a lot of them down but once I got below the invert everything was fine um so what I want to do is in some of these stations that are the collectors where we get um put some pumps in there that can help it out a little bit and and compete with those pressures that that Force Main's pumping out so not replace both of them just one one where that station can keep up instead of just uh dead heading into the force M and not doing anything and it's kind of just burning the pumps up and they're just some of them are getting just past their capacity and um they they they work good I'm not saying they don't um it's just for the future to to help us just to help us out so that's why um some of it's just our pumps you know before you get off of that I'd like to better understand that so so we have a collection bucket with a with a lift station in it that pumps out to Pasco or Newport right so Bay Boulevard P pumps out to boat depends on what we Bay Boulevard can do it but Bay Boulevard only gets Harbor Point Island Drive Caroline Miller value and I get all that all I'm looking for is how does this Force mate from Pasco or Newport Richie uh prevent a problem then sucking it out and not so when so if their their pressures are already high so the force Main Stays full all the time if their pumps are pumping and we're trying to pump up against stuff going into their treatment plant at lower PSI they're just not going to pump so in other words we're trying to enter a highway that's going 70 M an hour we're only doing 40 correct and it and it won't allow it to correct come in okay so that's what we're doing now we're putting pressure gauges on all these LT stations getting the static and residual pressures uh bringing it to our pump guy and they're doing the the head pressure of them so so we can meet the curve um and then it's all that won't back flow into us will it no it'll so we're try we're trying to be able to to to go with their flow not overpowering we're trying to be able to to keep up with TR converge with their trap correct okay gotta we have so Queener is a repump so it gets Pine Hill and everything on that side pumps down to uh Broadway then the south side which is zener eptide bems all those pump to down olner and you guys have all this documented right yeah they're all flow meters so we're going to get into the flow meters when Matt brings us yet pce up so we'll talk about that you should go clb down look at I used to work up LIF PPS it's it's a shitty jitt job yes so um you know we're we're projecting based upon what assuming the the uh rates are from both Newport Richie and Pasco same number we'll we'll verify that um so there really is not any other large deviations dollarwise uh in in the operational piece and again we'll start talking about the capital when we get through the operational potentionally we have some acrs for not picking up that's why we're running about 300K short yeah we have we have three or four months worth of bills from Newport Richie that's going to be on the next uh next uh Council budget so thank you and I and I noticed that you said the the plant pump B maintenance is also under under running and you're expecting some repairs there that you're talking about right so those pumps I just brought yeah that's where that you'll see a jump in that okay because we're doing the modeling now those so we do have some stations that um the pumps went bad the impellers went bad and the bearings there's it's not much more expensive to just buy a brand new pump than it is to rebuild it on the Shelf some of them are $4,000 to rebuild but to buy a brand new pump is 5500 so and and and I'm assuming you have a couple of the shelf so that you can interchange them quickly yeah okay um and that's what some of these are going to be they're going to be for for shelves thank [Music] you um 36 is the uh count is Administration billing that accounts for our building crew the operations there technology and so forth there's a there's a a grant 38 is Grants there's money in current year but there isn't anything in next year because we're accounting for different um then we death service and so this is kind of the conversation that we had earlier about the bond principle another another expense in here as well is also the vehicle purchases that we have run to Lo on and so you're paying for a portion not mistaken for the backward truck and for the back Pur and then um the last item there then talks about first uh under contingencies 902 transferred to the G or to the Grand fund so there is originally we had in there so I highlighted was some changes so originally we had in there that 85,000 for the U professional well transferred for the our share of that four 4.25 million doll grant that we talked about earlier oh that 2% yes 2% administrative fee uh we found out today that we wer going to be charged that so that reduced it down to 122 500 um that is a share for a the city uh City share of a grant through FMA that uh We've applied for I can't remember which hurricane coming the hmpg GP yeah one one of the hurricane there was money so we're getting money to do generators for of so Queener chap Bay those are our four mner goes down the whole Southside can't PP out Queener goes down um and P those are the last St and so um we believe this number actually still in there the 1225 is still a little bit high for what our share altim is going to be um so comfortable right now leaving that in there knowing that that we're not going to be spending all that and then you know from 903 down to 918 really are the inter fund transfers that are going to the the general fund uh for the most part in accounting for different cost of the general fund items and you can see that that number is actually in total for that account a little bit lower than what uh we originally started out but again is counting for the grand in there it's higher than last year that's all the operation that 911 that's um that one is General government is that the general front allocation yeah okay yeah that's just that's moving money from the Enterprise accounts into the I just said know what the abbreviation yeah that's that's the with that that number is the general government number had million plus that you spend general fund on out of General government so it's covering a lot of the property insurance and that's the allocation coming to this fund for exactly okay gotta so it reduces the general funding y so operationally that's that's the fund we're going to have next year um when you go to the bottom so I've shown shown this two different ways for you um one to kind of make it easy so you can see what's coming out of budget this year at the bottom of the uh fiscal year 2025 back sheet you'll see each of the different projects in line item located in um I also gave you an updated point of view of the five your Capital plan that you had fact that out again we made a couple changes um one uh change was moving the B gling tank displacement the fiscal year 26 the other is adding the lift station generators it wasn't accounted for originally was only accounted for in the in the uh operational budget for the most part I wanted to bring It Forward since that is something that is a capital related item and should be accounted for in the 5year plan so real quick um I'll run through it then in feel free to ask questions of specific questions darl really answer everything um in water distribution 645 we have line Replacements of $150,000 water distribution 650 is a quarter of two trucks because you'll remember the penny for Pasco we have 50% of of two trucks being paid for out of that the other 50% is being paid out of the Utility Fund is further split between water distribution and Wastewater services so it's 375 totally 75,000 out of the utility um in water treatment plant 668 we have $150,000 in the well rehab um water treatment plant 668 we also have remote well generator $60,000 again in the water treatment PL 668 account we have remote well fling injector which is estimated $5,000 in the Wastewater Services 630 we have meter instulation $12,000 more than happy to talk about um so exciting uh we also have in Wastewater Services 636 the station improvements of $100,000 and the 645 and Wastewater Services line improvements $150,000 Waste Water Services 650 and is that quarter of two trucks which makes up 75 total of that and then um the last is utility 902 we just talked about we have the liation generated so is there any particular Capital item you want to talk about first or do you want him just to go water line water line replacement is that line replacement is that water so that's stuff throughout the city um up north outside the city limits we have some water mans are in backyards where um our guys have to go in backyards at night go through Woods dogs hot fences um we want to try to move those out to the front so that's gonna be something we're going to look into um and also um so down Old Post Road from miles to the park right there those few houses on the east side of the road um I think there's maybe like 10 houses if that they're on a 2in g line we're going to try and transfer them over to the 10 inch across the street that line all together because we're out there at least twice a month fixing it and then just replace other lines that need to be replaced try and get down Green stream that's all Spees down or 4 in it goes from six to four all the way down trying and you know get some of that out of the ground so you're going to drill under old post to get so the easiest thing to do yeah so it'll be under it'll be drilled under oost through uh with a compressor and a missile just we're going to sleeve them so so we don't have to worry about cutting the road up the surface lines so there'll be inch and a half PVC line underneath but the one inch poly will be slid through it so if it ever breaks it'll leak on each side of the sleeve we're a SCP it off we it out and slide a new one in without ever having to cut the road that's how we're going to start replacing our lines underneath the roads so we don't ever have to worry about cutting roads up again so your roads no no patches in them or anything like that so and then whatever the master plan comes out obviously we'll we'll address it if it needs to be addressed if it's feasible the tenant on Old Post what's that me that's the direction you know me sound discuss and then so just just to kind of give you again the this I'm not sure exactly the where this Capital Improvement plan that they had in the rate study came from but um for fiscal year 25 they had about five $550,000 set aside for water main Replacements um which not what we're doing anywhere close right now but one of one of The Replacements uh was and I'm assuming it's that 2inch line um on old Post Road they had the $150,000 for the Old Post Road quad main replacement I'm assuming it was the 2 in line that they were looking at yeah it's it's more cost effective and better for us to just get rid of the 2 in and just tap it off across the street it's only it's only going to be five shots across the street and they'll those houses will be in double meter boxes so both meters will be in one box just one line across the street to feed two houses so and and I think you know as as we look at things that we can do to repair the Waterfront for future development um you know we know what what plan or at least what they were talking about doing utilizing um different monies in the project that we bid out we didn't get any uh any bids on but looking at it you know being able to Loop that system is probably as important as with the service lines that would been replaced in the Waterfront because you know we currently G to be a greater pull on that and we have a 10 inch sitting there at where's the 10 ends about Nick Park yeah right ends right around Nick Park 10 no 10 inch on Old Bush Road yeah it not ni Park Waterfront ends right around Waterfront there's a a section 2 in and so that you know getting that ultimately down to uh the Water you know prior to where the development is so you know any developer that does anything if if we don't get to the lines before that they'll be able to tie you know whatever they're doing into that line um and then we start focusing then on the waterfront and correcting the service lines that go through there um you know our map show uh you know number of six inch lines in the Waterfront um it shows two inch lines and and so I think we can start looking at those do they need to be replaced should they be upgraded uh definitely the two inch lines need to be upgraded recording stopped yeah so again you know this this is with an eye towards you know the question uh that councilwoman Rodriguez asked what can we do now to prepare for that development and so I think this is one of those answers is to start preparing to be able to provide the necessary water for any type of development that would occur down there and do it in a way that that you know we're not throwing money away we're going to make things better for the whole system and we talk also some wiring put stre lamps in yeah and I think again in in areas where we're we're going to be you know either um drilling underneath or or doing uh uh open open uh digs you know put in the the different types of conduits that we can be prepared for the future as well so we don't have to cut it up again be able to easily go in there um and you know the uh the street lights in whenever we get them and so forth so so be a little bit proactive to do things let me ask a question about those Street lines I know in the original design we had Street poles with lights on in the Waterfront District PO is there a way that we can accommodate each of the telephone P or the electric poles whatever you want to call them now that are down there now and get Duke to put Lighting on that now because we can pay by the Light just to enhance that area in the interum to just try to help improve that we that's that's on what on on our list to go down there and figure out you know where where we want to do that and how we want to do it then get Duke involved with you know their part of what the cost is going to be so we can understand that that increase because I think they'll put them up and you just probably pay monthly fee on this 25 BS yeah so 10 if we're willing to pay they willing to put them up right so you know if you put 10 lights up at 25 a month then you know I don't think it's quite that easy I I think it is quite that easy I think it is yeah I think you know understanding where we want to put the lights that makes the most sense that's that's the need I think the the greater issue is going to be um you know putting that plan together that that addresses what what we want to do because I mean putting the lights up on on the utility polls will achieve one goal which is to provide a little bit more safety in in that area right right not the end game it doesn't get there so so it it again we need to sit down go through walk the you know probably when it gets dark um walk through there to understand what's there now what what we need to put in there what lights make sense to put in there locations and then sit down with do talk about the weld re app please yeah um so we have some wells that the casings are failing and they could essentially collapse at any at any point so um we have uh a program me mats out discussed about caming the uh the casings to see what needs to be done with them but we're not going to bring in a well driller to camera the lines we're going to bring in somebody that's not in that business a geological guy to because if you have a well driller come in they're going to camera in and tell you that it's bad and make you replace it so we're going to have somebody a geological guy come in and Camera them to see um what our next step needs to be see if they're that bad see how long they can last um cuz with this if everything goes through with the water plant there's you know there's more stuff done with the wells than to to keep them running so we got to camera them and we had that issue with the one up there the motor happened a couple times then we had this one that is starting to fail on us as well so we just got Sammy and Ray we just got to throttle it down to get some gallons right well yeah well 3 and well 7 to be rehabed yeah to but we got to start with the camera first and then see what needs to be replaced with them when was the last time anything was done with the well fields and evaluation type stuff or was there any ever anything done that answers my question thank you they they did I mean I know we SP M we just did well one two Wells I think yeah well one and I don't know the other well but yeah they just rehab this one right the building yeah so there there's been some some work on that but but minimal not really extensive so that we really know where we stand okay and and I think the other you know we're with with the the grant that we're going to be getting you know we're going to be able to look at our well system as well as well our well system and you know part of that that overall plan most likely will include uh new wells potentially deeper was and so the difficulty now is that this money that we could use for other things you know we have to kind of set aside to see if have to do major work to those Wells or not absolutely so we have to set it aside but you know if we if we do the videoing and everything oh you know it's not as bad it can hold off um we'll do that or you know it's it's sort of bad you should do these things we'll do that um I don't know I think one of the wells potentially be out of service under a new new plant take out so I mean that's the danger in this is that if if we have to do something because it's going to be a few years until we get there um if we have to do something there could be uh the case of we spent money that that you know three or four years from now we say darn wish we didn't have to spend it but we have to we don't want to be in an emerging situation where we have a well go down especially these two Wells um and have to get them repaired very quickly it'll be a lot more expensive than what we so in reality if two Wells collapse we can't Supply the city with the sufficient needs that we have we have to buy water which is going to be more expensive than replacing it so what's the process if that occurs we're going to have to buy water and so that water rate is going to be a lot higher than what we've got but we'd have to be able to adjust the water rate internally to our rate payers to address that well you know we we have a certain amount of downs budgeted for in the budget r that we de that that we we hope we don't have about it but but you know what experience has told us is is probably what we will buy um you know I think we are we are getting more um reliable on our water production and Service uh so we shouldn't have to buy a lot if nothing goes wrong but again losing a well um losing the ability to run the water plant electricity goes out um and uh you know major water leak I mean those are things that that that you know are are going to be triggers for us to have to buy water um going forward but again getting reliability in the system which you know just just like Duke Energy you know they they want to have a reliable system um it it actually saves them money to have a reliable system it's going to save us really to have a reliable system and so we're going to have to do these things um you know light the uh remote well generator again that's something that helps a reliable system so we're not buying water from yeah money so that's for so if power goes out we only have the one generator to run the three uh Wells that are at the plant that's not a that's not going to be it's going to be tight for us to even to F SP won't we'll end up having to open the interconnects to do it so putting the generators out there there are two big Wells out there it'll help keep it sufficient enough for us to get by so if we were to lose power instead of buying it right now the interconnects are off um we go out there and work them every once in a while and run some water but right now for the last six months or so unless we've had a big break we've been running sufficient off of our water plant without doing anything else without buying water or anything there's been some instances yes but since these Wells went in I don't know when they went in and when the casings went in has anything changed over the years as to what type of casings they use so it's St the the same casings that they they have these are the original casings when the water plant was built back yeah and the wall field is I just didn't know if there had been any kind of differences in what they use for yeah and and the new casings are plastic PVC so we we put in a 2in uh PVC one in in the back back there and it's it's been holding up it's significantly cheaper um to put that in so so we're able to get by with what we have for now so and all this water plant I just didn't know I didn't know it was yeah when they put some we have to Throttle Down just because of the the they're failing and the more we draw the quicker it's going to fail so s we have Sammy and Ray we have it throttled down to where they're able to to pump to get to be able still suffice the water you're getting saltwater intrusion now right so the deeper you go the saltier the water gets oh no kidding yeah so we have all all but two Wells are are shallower than 100 feet um the ones here produce all the iron the ones out there are um produce your high your high salt and everything so when you the deeper you go the solder gets but you'll get rid of the iron um and with that new plant it's going to get rid of pretty much at all it's going to be 99.9% is that an RO plant the RO plant yeah and take out everything when they described it all to me it's really a quite a um intricate setup that that is planned for the back there it's I mean AO systems are used in medical facilities and dialysis it's it's absolutely very very clean clean water so it's it's a great system we'll be producing better water than what we buy from Newport rich like drinking bottled water maybe we start bottling our water you know at the end of the day you know you look at doing this plant with an R but what's the cost difference between putting on RO unit in every house um the to get a good one for each homeowner it's about 5,000 between 5 to $110,000 because a water softener alone is five grand not including the maintenance on it house the house I owned up in michig put that it was 65 Buck for house but do you need a whole house or do you just use it on the stuff you drink depends on how you like your water the hardness of the water well you're not comparing Apples to Apples either then this is this is an AO system for the entire house right but well you've appliances you've got fixtures you've got all that sort of stuff so you I you know just because I looked into that I I also looked at putting a hor system into my house um and it is it was close to $10,000 for my house we still have the the lines so so it exit and then you run it through the lines and you're right back at square one so in so I I guess I got to be uh very up front if this the water plant doesn't go through then in a couple years you're not gonna have you're gonna be buying your water yeah that's the reality with it we're be buying water you're gonna be buying 850,000 gallons of water a day because it's not just the water I mean it's the tank that's that's got Milla full of things that are wrong back there just not I saw so I saw it yeah so I think an interesting conversation we all to have but I think internally as we start this process with uh cleaning for the water facility is is there a market if we build it a certain way that we could actually be a water seller yeah well we have passive well and that and that's where we need to have conversations with uh some of our peers to see if if you know what we can do could be a cheaper resource than where they're getting it now because the problem the problem with long-term buying water in in this part of the state is that Tampa Bay water which is providing most of water is they're going to be increasing their rates dramatically in the next few years and and so our future you know is going to be either we're going to control our ability to control the cost for our residents or we're going to be relying upon Tampa water T what those rates are going to be that's really the future right and and so for other cities that that you know may not be looking at expanding their water plants right now um or have the ability to expand their water plants close to um you know they're since we're in that process it might be a more Regional approach be looking at that and and again the state would look at it hopefully in a positive way as well you know give us the ability to to to build that capacity because again you know the reality is if we go in and say we want five million gallons a day you know the state's going to laugh at US unless you show that in the next 20 years you're going to be using you know 80% of that um and so it would take some time to to build that relationship to see if anybody wants you know to use us as a source rather than Tampa Bay water so so it's something at least that that again um in our meeting earlier today Sammy brought up that that idea um and if nothing else it shows that you know you have people out there looking out for the best interest of the city because be able to do that helps reduce our cost if we're selling that to someone else so Newport Rich gets theirs from they they get I don't know 80% has majority of what what they're so so we potentially service them so they're buying it from Tampa water so they're buying it from Tampa Bay water and then they're selling it to us so they're up costing it can crew their cost so and isn't I I saw something recently well within the past four or five months isn't Tampa Bay Water looking at building even more Wells out in the West Pasco um because they're running out of water so they're building they're they're looking at building more Wells so um that's a problem their their cost I mean they're what they're saying or what I'm hearing say is that they're looking for a significant rate increase three to five years from is there any Central with the d i yeah I don't know if if the state would consider that as our option I don't know expens I know they do that it's one of the things actually Tampa Bay water is looking at doing actually I think they did at one time and they were having problems with it but I don't know how that ever got resolved I'm just throwing it out there as another item I mean we have water supply right here that's basically untapped just think from it's it's really the cost is I think the biggest issue with doing a desal plan I'm hearing from birdies that that's a real much more expensive process than what we're doing not not just a little expensive like yeah because they pull right out of they pull right out of the Hillsboro River right we can pull right out of ank or Cody never have to raise our to pay for it we got just run that thing uh the city I was in we had a we had a brand new water plant we couldn't we had to raise our ratees like 40% just to run the plant so when you get something that big and to to man it and run it it's just you'd have to we just too small I don't think it would be so there's really only three options option one would be do do nothing with the water PL just that's not enough I would no I'm just saying those so this is what we have to put with with our we got to come up with three different yeah with then the other one is the the carbon kind of like your refrigerator filter filter which is it doesn't take out everything and then the third option is put in an RO plant which is what gets rid of everything and the carbon doesn't get rid of the what are those initials that P yeah P doesn't get rid of that so I mean that that's and um what your gentleman told me was isn't that going to be like mandated in the next so it's all and stuff like that you're never going to get rid of it unless like Matt brought up a good point um unless you nip it at the Wastewater plants because it goes through the Wastewater plants goes out to their ponds their ponds go right back in the alaer so it's something you never going to get rid of right but isn't it something the government's going to make us on the water the water side yes the water side we're not going to be able to so we're going to have to do something one way or the other regarding that to get rid of that and the carbon filter will not do that the Rope is the only way to go that that way thank any other questions on the capital yes so so if I add 4.2 mil to this schedule that's the new number um well if you if you go to the because I see the 5.2 here in the fiveyear plan yeah but I don't think all these numbers translate come across I could not find all the numbers like for example the lift station say two uh 247k over here it's 122 so what you've done we' reallocated some of this back up into here your mic bab huh your mic's off sorry so what what where are you seeing all see 5.2 5.2 versus the sum of these which there's no total but if I add 4.2 million to this number is that the new number well let me let me let me explain the difference between these two numbers here okay so this here the capital Improvement program under the 2025 acts show the amounts that are budgeted from our our coffers they're coming from us right so this is the money that we are going to spend out of the the uh Utility Fund when you go to the the water and sewer Utility Fund fiveyear Capital plan so for instance it's .25 billion for the uh the Water once once we have that we're probably going to appropriate that in in the Grant have right um so that wouldn't show up necessarily in the revenue or on the uh Utility Fund side the lift station generators because that is the total cost of the grant plus our share but our share of that is the 1225 but it's going to be less so understand what's going on I was showing you two different perspectives I was showing you what the the plan is and what those total costs are so you can understand the magnitude of of what we need to do and then this sheet just gives you okay this is the money coming from the Utility Fund to pay for those Capital items so there's connection but they're not you know and you'll see where it says the meter installed that's not the same as you want talk I know you want talk about it yeah that's not the same as um the water meters so going back to Now Dave when I said we' discussed the inii so we have three uh mobile home parks Oak Springs Senate Manor and Sun Coast Sun Coast we don't own any infrastructure in those Parks Parks we only own the list stents why I haven't found an agreement I am also looking into that we get a lot of so when it rains I don't know if you guys been up seeing it where Santa Manor and Oak Springs are it's flooded well a lot of people open their cleanouts open the mans but where does all that storm water go into our list station we pump it out and we pay for all that ey and ey from those places so these are meters to be put at the lift stations to start charging them but obviously we have to go through Council get approved um to start charging them uh sewer rates above what their usage is for water so anything where they because they're going to exceed their sewer rates are going to be way higher than their water rates right because it should be balanced in flow and out flow but if we've got more outflow then we we can these three meters are because we're losing a lot of Revenue due to the inii up there with it just flowing into our system because we don't own anything in there so we can't enforce the gravity system water system storm system nothing like that so that's what these meters are for put put that in another perspective um because these systems that are owned and maintained by a private entity they're not reinvesting and tightening up their system all residents inside the city are paying for that extra cost and so first step is to understand exactly how much that is second step is to knock on their doors and tell them what that number is and that they really need to get this taken care of because the third step is you know we'll be coming to you and saying we have to do uh you know a program with them to start assessing for that additional cost would it behoove us to uh make them aware now and send a something to them say Hey you know we're getting ready to put this in be aware that this is what we're trying to address send a notice out to them months in advance once every through to let them know hey this is coming right because I don't I mean I don't know fully how it works I don't think we can just say here you're paying $225 a gallon over that you got to come to some sort of agreement or whatever but you know um I've even floated the idea around if there's a way we can just upgrade the put the flow meter in out at the property do what they need to do the list station and just give the list station back to to them because we don't own anything in there we just own the list stations so no I'm saying if we if we want to be proac and communicate we need to let them know that this is a potential thing and and basically that that water is what you're saying is it's not necessarily all going into that sewer I mean it's over comp and how I know it's uh infl infiltration when it's not raining Senate May about 3 feet the minute it starts raining it jumps to 13 feet like that so maybe you start there and say hey we're noticing this um you might have some issues with your system we're we're going to proactively monitor it and if that's the case you're going to have to address it or we're gonna charge you for and we have all that data but I think we ought to be proactive and put them on notice that this is coming down the pike so it's cost 12 Grand to put these meters in and we could potentially make that back in then up once they start getting the bill of hey you've use 80,000 gallons more in super have in water I think it's a lot easier to swallow if if you put them on notice that hey we're seeing this and we're going to take some proactive steps and at the end if if it shows that it's on your pro that your property is not being maintained adequately we're going to have to you know address it correct I the the only thing I also wanted to point out um I gave you a copy of the uh Memo from our City attorney on the extra compensation for employees the question been asked about uh being able to get bonuses at all um this is her response you may have questions um I would ask that you frame asking question until nany's here um so she can give you a more detailed understanding of this and I'll let her know I mean she knows you have this now um and expect questions if you have any maybe at the the next council meeting with that I think the last last thing I had um I think uh we had the question about uh did all employees get increases from one fiscal year to the next um Adam was able to look at that and found that everyone that was employed prior to October 1 and still here October or September 30th here October 1st those employees all received the increase that was necessary and if you want to go through any of the the detail that he he has for it thank you oh I I'm sure I'm I'm very you'll you'll find out I'm very Pro employee so um that's just my thing y so we've already covered them two discussion on yep that was okay okay so that's all we have for tonight there's no business on here but I'll open up is there any business you guys want to discuss for you um remember September 5th isth is our public hearing 5:30 public hearing for the budget yeah for the for the mill we've covered all the the the only thing there's a you know like the impact and I'm talk really quick about that you know uh the impact fees we haven't talked about that we haven't talked about a few of the police uh funds the smaller ones that really got much change from the year all yeah not really large things but I think the next the next step after actually following that public hearing um I would I would be prepared maybe to sit there and let's start going through and making decisions we'll have some final numbers I for everything at that point so we're going to get an aggregate view of all the funds in a new flat okay I'm not when you say aggregate view I'm not sure what you're talking about what you provided Us in the previous budget file you're going to provide that with all the updates for all the funds and a spreadsheet well yeah no we can you can export I don't mind doing the mogy just you know no well what what we'll do is you know we'll like you did before yeah perfect exactly what is anything else for your agenda okay I got a motion tojn a second motion toj I got two motions to adjourn in a second all by saying I hi