##VIDEO ID:RBVDWz6GPXY## okay uh welcome to the study session portion of tonight's meeting all members are present we start off with the public forum we have two speakers for tonight uh Mr Jason Allen good evening chair friends and members of the board um appreciate you uh once again opening up the floor for feedback from the community um I'm here tonight because I'm exhausted and frustrated and to be honest pretty hopeless U many of you may be aware but my children do not attend Prior Lake Savage area schools and I don't say this with a sense of Pride or IND difference in fact I say it with a great deal of disappointment my wife and I both grew up in this town we both traveled through Westwood five Hawks grainwood Hidden Oaks and uh eventually graduated from Prior Lake High School in 1998 we have a long history here and our hope as a young family uh setting Our Roots in the same soil where we were raised was to one day raise and educate our children in the very same schools we attended unfortunately it became evident to us very early in our children's education that our hope would not be our reality unless things drastically changed within the district sadly as my son is now a junior in high school and his two sisters are in Sixth and third grade the changes we had hoped to see have neither become a priority for this District nor a reality for us or nearly 1,700 other students from within the district who have chosen not to attend district schools over the past several years I've done what I can to try and raise my concerns through the appropriate channels available I've been active in this community and have never been uh one to resolve myself to complaining without first making efforts to be the change that I hope to see in others I've listened to countless uh stakeholders within this community who are equally frustrated together we have made efforts to engage the school board we've joined committees spent countless hours attempting to have our voices heard and welcomed at this table unfortunately those efforts have been little more than exercises in futility and perseverance we've continued to be brushed off ignored shut down and even lied to by this board all of this has led to a sense of callousness towards what we see as Hollow Promises of accountability transparency and unity from this district teachers from this District have been allowed to stand at this Podium and spread disinformation about local Liberty groups who are pushing back against District decisions uh both that we see as both distractions and dangers to our children's well-being instead of listening and validating and treating our concerns with dignity members of this board have perpetuated those lies and in some cases even spread them within the district and the community our frustration has increased as we see the only board director who seems courageous enough to raise our concerns silenced and bullied in these meetings and elsewhere I cannot imagine that this is the best this district has to offer and I hope you take my feedback and criticism to heart I am not a person behind a keyboard uh looking for way to be offended I'm here I'm looking you guys in the eyes and I'm asking you to please consider our concerns and take them seriously thank Youk you next is Stacy Buckingham on social media sorry Stacey Buckingham on social media use thank you board members and congratulations Mr White um tonight I want to talk about responsible social media I know the district recently pulled together a group of parents and citizens whose role is to be is whose role is to support the levy and promote it within the community my concern is that some worrisome rhetoric is being shared by those people that isn't altogether truthful there was a post today on Facebook that stated that if the levy failed mcaps would be eliminated the district verbiage was that the pathway or Pathways maybe but to State the program would be eliminated is simple fearmongering this isn't altogether different from the technology Levy where we were told uh we would no longer be able to provide all students with a device limiting their access to updated devices this has proved to be false many more iPads have been purchased and I'm almost certain we are still a on toone District as a parent I want honesty and transparency and I don't think that's too much to ask so if we can just somehow figure out the people who are out there talking about the levy just make sure that they are telling the truth that they are being accurate with what they are portraying because we want all of our committ our community to understand what exactly it is that is on the line or is not on the line so I just want that to be evidently clear in you know social media is a powerful tool um and I think I still have a couple more minutes so I just want to put in a quick plug I would love to see the high school's um 8020 grading system to be reevaluated um I feel like that grading system doesn't uh promote a strong work ethic with uh test being able to be retaken and daily work counting for almost nothing I know my students have been very uh honest with me like Mom I don't need to do it it won't matter because my it won't affect my grade one way or the other so why would I do that work and that is not something I want my children an attitude to have and I don't think that is a a good attitude for any student to have so thank you for your time okay um um next is oversight of operations and I'm going to hand this over to director Frederickson for the 20242 enrollment updates thank you board chair members of the board I've included again you've seen this every month um an update on what our enrollment currently looks like as of um September 19th so last Thursday uh you can see that we are um showing increase in our kindergarten over what we had projected um we have next Tuesday is the official October 1st child count that we submit to the Department of Education so once we have that we'll have an official number and then uh we'll be giving you updates every month and certainly answer any questions um director Frederickson how does that the number of um 8623 how does that compared to last year um at the same time period I apologize I was going to pull it up but um it's on the report that I've shown you it was um 80 see was 86 is it 80606 yep the total that's okay I'm sorry that's where we were last year as of October 1st 8859 oh 8593 I'm looking at the wrong year thank you so we're up couple do again we'll have that official report that I give you starting October 1st thank you yeah thank you promising promising numbers mhm I think kindergarten is up quite a bit isn't it yeah kindergarten is up about 50 kids right and we have added um some additional support at the schools for those um kindergarten classrooms thank you anything else before we go on to the board budget priorities all right handing this the board budget priorities handing this over to directors Frederickson and Dr Thomas thank you chair friends and board directors um couple of years ago we had conversations with the board around um some of the priorities that um or values if you will from the board that really helped guide the budget conversations and at the time um it was something new that we were offering you all to consider um and so we are coming back to you this year um to really help frame the conversations that we can have as as Administration with um staff and with our community and so what we have here is just again again a sample of some things that we feel um we've heard through our work with the board that you all might want to take under consideration as a priority statement essentially kind of putting a stake in the sandbox of this is where we want to ensure as we're making financial decisions um particularly developing the budget um these are areas that um you know you might say as the priority areas are more Untouchable if you will for a lack of better term and so we wanted to um reintroduce this conversation with you all um to see if this is something that resonates with the board or if you are fine with the process that has been uh being used moving forward with some briefings but um not kind of putting together priorities as as a board um for administration to kind of use as a guide so with that um director Frederick anything you want to add to that or no I think that's it we'll be um starting the work in December number once the levy is um certified and we'll have the October 1st numbers so that is kind of the basis of building the budget for next year and as you know we've moved up our timeline to um try to get a budget approved um by February or March so if we had priorities we could certainly look at those as we build those budgets starting in December um do we want to go through and discuss them or how do you want to not necess these are just examples these are something that we're wedded to but these are just some things that you know in conversations that we've had or conversations that we've had as a leadership team where we've seen priorities emerge um and so if this is a type of document you all would be interested in creating perhaps this could be um some work that the board would engage in or if you wanted to do this as a subset of the board through the exec team again it's something that you know it's not required but it does help us frame conversations with our staff and with our community um from a governance standpoint to say these are the priority areas of the board that you know uh we want to make sure that as we're building out our budget as departments are looking at you know additions or reductions we want to make sure that there are in alignment with regards to the board priorities so um and and if this is uh something of interest to the board certainly it's something that we could entertain um you know in a variety of different ways you know with you all um leave that open to the board I think it's very important that we do set some priorities um um couple thoughts I appreciate the putting things down in a resolution type document um when I look at these things uh a lot of them um um mirror what is in our strategic plan um I think if I were to say a concern that I might have is that um you know I think I've spoken it from the table a lot when there's um multiple priorities more than three they're you can it can just get lost now all of these are different items I think that's the the board and the community has supported all of these thoughts um and I think you know I'm not against having a resolution but I think that in using our strategic plan as a living breathing document for all of the work that we're doing um you know I would ask is this doing is this helping is this helping the process is this helping to keep us focused on on you know what the priorities are we heard loud and clear that um you know academic achievement is top priority um the four items of our priorities in our strategic plan academic e Excellence optimize resources um having positive learning environments and Community Partnerships I see those listed in the I guess I see those listed here as an example my question would be does both documents need to happen that yeah I can see how um you would you would it would help Administration to make decisions when you know you have certain priorities from the board I think the tougher conversation is whether we have the money to fund those priorities properly so when I read for example enhanced innovation in programs such as eastem dual immersion and gifted education well in my mind if the levy doesn't pass in order to enhance programs like that it means Cuts in other areas and um so so we can do that you know those are hard decisions so it's a matter of how we're going to look at the document how we're going to use it I mean maybe that word becomes maintained right depending on the um the investment the community wants to make so those are the things I'm thinking about as I look at this document I think it would be a helpful tool I think it might be hard if we're primary looking at Cuts as if a levy doesn't pass and it's interesting the very first time I read through this I thought do we need to organize this according to the Strategic plan um [Music] and you know you know Dr Thomas when you were at our Equity um committee meeting last week you were talking about being the plan be like becom the plan and I think everything we do we have this wonderful strategic plan and I think everything we do mirrors it um and I think if we're looking and I know doc pardon me director Frederickson you were talking about how we won't necessarily do this until December when we know how November goes and I think when we know how November goes oh my computer just want to sleep again um when we can bucket according to PRI our strategic plan priorities if we're talking about budget priorities I would love to see it bucketed that way and I think it would be easy to um talk to when we're in the that budget planning process and I think for members of our community too I think it would be easy to there's four buckets and here are our budget priorities based on how November went so I think that was my first thought actually when I read through and I know these are sample bullet points but um I really like some of these bullet points um even though their samples but organizing according to our Strat plan I think would be helpful for everyone um not just us not just the community but just but everybody um when we prioritize in that way so I guess I'm taking what you said director bu in kind of furthering it to organizing it in a different way once November hits or passes when November passes you know what I mean when the calendar turns December yeah how's that um I just want to um did you say okay sorry thank you um I agree I think all of it all of anything we do should feed up into the Strategic plan and I understand you know some of that does take resources but also things like respect un un those are like soft things that we can be doing that should be built into this plan and whether it's communication with our parents or I I see this is all these are all great examples but I also think that there's things that we can do um that fall under our core beliefs of respect and unity that don't take resources that we could be doing you know here as we are here today and whether that falls back into the profile of the learner um that you have mentioned um those are like I said those are kind of soft things that I think also could be built into it but I do agree everything should funnel into and up to our strategic plan so I agree with that and I do think from a timing standpoint um I think um waiting until after we see the results of the the community's vote in November will give us a real C clear idea of where we what we need to do to be able to build this plan to be F build back to our Strate to our strategic plan um my um so this is a budget um priority list um which I which I think is really really important um and I and the only thing that I would say is as we're building out the priorities is that if it's possible some of the some of the examples in here and I understand this is a draft um are Broad and I'd like to see it from a budget perspective be a little bit more mutually mutually exclusive within the bullets uh so that as we are trying to use it going forward that there isn't confusion as to what we're what we're actually ranking and prioritizing when we do have to make reductions or allocate funds um but as far as the the it does align with our strateg the the language does anyways and um again as a financial document I don't think we need to add in the rest of the language that doesn't apply directly to fiscal priorities or budget priorities I would say in here uh but I would like to see some of the broader statements such as um basically being fiscally responsible I think is the overriding one and then the individual bullets in here would be their specific ones that would tie to the tasks and the goals that have been developed to actually fulfill the Strategic plan cheer France and board director dors I appreciate the push on bringing this back to the Strategic plan um and yes there is great intentionality in our work um to ensure that that strategic plan is far greater than a shelf document so you do see the alignment here and I think we receive that push because that is something that we are also pushing in conversations throughout the district um I also can appreciate the timing of waiting to see the outcome of November 5th and um based upon whether that's uh a conversation around making key Investments or making key reductions uh based upon that vote then I think um utilizing what we've talked about in the strategic planning presentations of of a task force of sorts that can maybe help uh frame what this document could look like as a proposal to the board then as a result of one the outcome uh of November 5th but then also bring in the details in alignment back to the strap plan and something for you all to consider as we make those um Investments or reductions uh accordingly so um completely understand that and I think that's a direction that we can that we can go so Dr Thomas other than the feedback you've already received what other information do you need in order to move forward well I'll just state again th this was just a tool that we're presenting as a possible option for the board this is not a requirement um for our work to continue um we are trying to add um guidelines into the conversations that we have with our community and with our uh with our staff um and mirroring that um under your purview as board governance budget um so that it helps us have different conversations to say um you know to the example of whatever the program might be if this is a value set of the board that we really uh the board is saying yeah we're seeing the outcomes for this we want to protect that if you're making budget reductions find other areas that wouldn't be your first go-to area okay now we might find ourselves inevitably at a space where we have no choices but from a prioritization standpoint we can't fund everything so something's going to give and from a board governance standpoint we wanted your input on that as well to say what are some value proposition you have based upon your experiences what you hear from stakeholders throughout our community so that when we're making recommendations um through the budget development process we're mirroring what you're hearing from a governance standpoint which is a reflection of our uh Community as well as what we are uh uh involved with on a day-to-day through Administration so um again not necessary but simply wanted to offer this again you know because we hadn't had that conversation in a couple years but hearing that feedback back I think we can move forward um with uh a a response after November 5th from a timing standpoint and then two from a product or guidance document perhaps that's something that would be appropriate for a task force to really kind of bring some meat to that are lines that we could bring forward to you all for further discussion so okay anything else one more question excuse me so Dr Thomas is would that task force be together at that point and formed so we in December well I think we could put out a call similar to our other committees yeah so timing wise we may be able to have perspective on that but we also have other committees that we might be able to leverage as a bridge to getting there um as we think about some of the key priority works because as you can in this document for some sample um EX four examples we had in here some of that information could come from um our finance committee some of that information could come from our uh teaching and learning advisory committee Etc so we have some existing structures of ways to engage our community and get perspectives on on budget development we do that now um in various ways um but this could be something that we could charge eventually a task force that would ultimately bring forth a plan that would um be a reflection of the timing of that vote of November 5th thank you m can I build on that for a second we also heard a lot of people that were on the stratcom committee expressed their desire to continue with their work so I think that would be a possibility to plug into those folks that sure you know didn't take it to the next step of what that means financially so okay anything else okay so uh moving on to the discussion of the superintendent 2425 or this basically School Year's goals District goals District goals the superintendent goals uh I think we're first going to talk District goals I'm sorry you're right um okay so the district goals um and I'm going to hand that over to Dr Thomas yeah yeah so thank you chair France and and board directors um in just a moment we'll have Dr Bush come forward to talk uh a little bit about this document but as a result of your um self- evaluation and setting goals for the board um we thought uh we would crosswalk some of your work uh with some of the national um Schoolboard standards to see where does that align and also um to a couple of your point tonight and how does your work center around the Strategic plan um so we've got this document before you for your consideration as you consider areas that you would like to focus in on um for your own growth and development based upon your reflection your self-reflection um at the end of year last year so with that Dr zush I'll have her come forward and just kind of walk you through again we were trying to give you a a reflective tool to consider this is something new um for for the board um aligning national standards aligning your feedback to the strp plan Etc so we will walk kind of walk you through just some thinking and this may or may not be something you would utilize but we just thought we'd at least offer that to you all um as a board good evening chair FRS members of the board um similar to the previous agenda item I think this is just an optional tool or a potential conversation starter um we took the Strategic plan um as you know our department continuous improvement improvement plans and our school continuous Improvement plans have all been mapped onto the Strategic plan um those will be um public facing um soon and um just in the spirit of continuing that alignment um we kind of took a first crack at aligning the national uh a effective characteristics of a school board um this again is just a first attempt or a potential tool it's nothing required or um needed to be used um I also think that as you look through the eight characteristics you could potentially map them on to multiple different pieces this was just a first attempt at you know based on the process that we're going through with departments and schools this would be our first attempt at kind of mapping those onto the Strategic plan um so again just an optional conversational tool if you would like to try and better um unravel where the different priorities are to um effective School Board uh characteristics I think this is really well done and really helpful as we will be bringing on new board members in January I think it'll be a great tool I think there's a my my bias is that there's a misunderstanding for what school boards do and are right now and I think this is a great example to tie the work back to our core strategic plan and keep our board behavior and roles in the space they need to be so thank you for your work on this it's really effective in my opinion you I think if you do continue to have conversations and you see it slightly different than the way this is and you find it to be a useful tool we can definitely rearrange it or um you know put different alignment pieces together again this was just the first um attempt at it so I think based on your conversations if you see a different alignment um some of them are kind of Fairly straightforward I mean it's it's talking about accountability driven and that kind of you know there may be ones that are a little more straightforward and others that are maybe a little bit of a um you know maybe a little bit more of an attempt on our part to to find that connection um I I actually think mapped on really easily um so uh again if you see something differently than the way we have it we're happy to um continue to evolve this document as it's helpful for you gu one of the questions that I would have director zush is what are the next steps yeah I think it's an optional piece that if um there's an interest in talking about um you know specific goals for the board and how um the work of the board um might map on to our strategic plan and how we might see the alignment of board goals and District goals um so I think if there is a desire to set board goals that this would be a way to map your board goals onto our strp plan as we are with everything else um so I think that's a board decision if you're interested in in developing and setting those goals and and chair France I would just say uh I believe it was was and forgive me um it was a couple of meetings ago but I think it was your first and last goal of your self evaluation number one and five one and five okay um that were kind of your areas of focus that night and so if those are the two areas that as a board you said yeah this is where we want to focus our development um then this helps you begin to see where that may align um with national standards as as well as our strp plan um but at the end of the day the next steps are for you all as a board to determine where you want to make your investment of your development based upon goal areas one and five that would be the next steps and and however we can support you in that just let us know and again this is just one attempt to try to find some ways to align and kind of pull up a bit um to the standards level versus kind of getting caught in some of the Nua of the language of the rubrics and things of that nature um and just go move everything has gone towards a standard-based evaluation process uh these days so we just thought that might be something of benefit for you all so thank you um I really appreciate it I think it's you did a good job and um I like how you um put this all together my only this is for the 24 25 school year correct or is it as of January I'm trying to get an understanding of a timing that would be up to the board that's up to you guys when when you set probably it's supposed to be the 2425 so the when we did our um evaluation and then we did our Retreat normally with the numbers that we come off with we set our own goals and what we want to um focus on um and then uh again we look at it and we work on it through the year and then we look at it at the end of the fiscal or school year the school fiscal year I should say which is uh June 30th um so that's why I'm kind of wondering since um since we started that process the next steps is like Dr Thomas said would be to map numbers one and five into here and then come off with the goals that we want to work on through the year is that a correct yeah I would say that's um that makes sense to me um I think we were in terms of the um state level rubric we were lacking a little specificity on some of the details of those um of that scoring rubric um so that's why we turn to the national standards as a um as a um crosswalk exercise um but yeah I think that would that would make sense and I do think goals one and five are in here um they're just phrased a little bit different from the national standards um I just felt like it was a little bit clear to to pull out the national standards um versus disentangle what was in the the state standards um I as we've been going through uh department and school planning uh it is a little bit of a um challenging timeline and I think based on you know director Herman director F Frederickson and their timeline for human resources and budgeting I think the goal for school Improvement plans and Department plans would be earlier as well um it was challenging this year with the strp plan being approved um in June to get all of those plans mapped onto the strp plan um but my goal would be for next year to have a much earlier cycle for all of the plans um but it just was a little bit delayed this year because of the the um strap plan approval and roll out process so I think having all of these goals set previously um I'm also kind of guiding schools and departments to say um work that you've done between July 1 and now is still stuff that can be um entered onto these goals um I know that the study session where you all talked about this was in that time time frame um so I think capturing work that has been done up until this point of the um fiscal year makes sense as well um because we do the msba uh review and like you said those are the state and they have have the same questions uh would this end up not using the msba at the end of this year since I don't think they have any plans on changing and obviously you're saying these are the Nationals so I'm just trying to understand the the substance of what we're aiming towards I mean I think the Dr Thomas correct me if I'm wrong the um rubric would still be the state rubric um this just it just didn't have the level of specificity of what each of those like one through five meant um I'm happy to go down that if you feel like that is easier I'm happy to go down that road as well and try and um figure out a little more detail on what is in those it just we were not able to pull those out um at this time so it would take a little more digging to do that um but I do think that the msba and the national standards are also align so um we could yeah we can go down that route if you think that would be um easier I'm just kind of wondering if the board would want to crosswalk between those between this and what we're going to be evaluating ourselves on in the language so we have a some sort of a I call it a crosswalk but some sort of a mutual definition so we're all on the same page um I'm not sure and I'm not sure if I'm interpreting what you just said correctly either so so if if I may just weigh just a bit here so um in the past when you all have done your end of year self eval and and correct me if I'm wrong um you haven't set explicit goals for yourselves as as a body right okay and so what we were attempting to do with the passage of the Strategic plan and to what many of you continue to hear us talk about breathing life into that how are we aligning things back to that plan and again as the governing body body of the district um you model what to expect throughout the district so if the board has not set goals for itself um I think the the question is then how are expectations cascaded throughout the district um and there's different ways of of doing that obviously I would just state that irrespective of the rubric whether it's the State rubric or if it's a national standards based R rubric um your goal areas really are the the Strategic plan um you're you're reflection of the community um you are an elected body of the community and the community has spoken where their priorities are so I would encourage the board um as you think about your goal area I'm sorry your areas of one and five or at least this year um you know throughout the 2425 school year because come January there will be a different composition um and they can talk about subsequent years moving forward but for this year how do you align goals one and or your areas of focus of one and five to one of the four strategic priorities that the community has already declared as the priority work for the district um that's probably the easiest approach um and then allow the board in January to work through its process for developing um a either completely revised process still keeping the strap plan I would hope um at the center because that is the communities I mean they've are they've spoken and again as elected officials of the community it is the plan um which is why U Dr zumbo shared with you part of my growth goal area was to completely overhaul our accountability system around goal setting to align with what the community has declared as the priority and that the board has passed as a Strate strategic plan so everything's funneled back to one of the four and there are certain areas where it will be very um easy to do that and then some departments will have to you know modify how they approach because maybe as a transportation or as operations of Transportation I don't have a direct correlation Maybe academics but we also understand that there are some connections there and we've helped support those as well and so that's what I would encourage you all to consider with those one and five areas and if we can support mapping it back to the four core priorities we can certainly do that um as we've been supporting other dist other departments and schools with the same essential uh same goals and I think the national standards did a really good job of showing what it looks like for a school board to be effective in a particular area which is again I feel like a little bit more actionable than just saying and this is what we're trying to get away from as a district as well we can set goals all day long unless we have some clear understanding of what it looks like or what's going to change um you know there's in my opinion not really a huge benefit of setting a goal you have have a actual um idea of what that would look like to be different um so again that's just um I think this lays out the national standards lay out really well what um it would look like and um I think taking that and having a conversation of what it would look like here um would make sense as well this was just laid out more clearly in my opinion of how to um show what is an effective um you know implementation of each of these pieces when we were doing our um self evaluation multiple people said I I would love to see those questions again because as you were going through the evaluation you you didn't really know what you were answering and tying it to yeah so even if you had this document in front of you while you were answering those questions you might be able to try to solve how to put it in the same language so and knowing that we'll have trans you know new board members I know that would be a really hard ask I think when did we do that evaluation in May um well anytime between June and July we just have to do it once a year and we usually do it after or during the end of the fiscal year yeah like June July so it would be helpful to have something prepared so I appreciate this so you you are asking her to do what I referred to as the crosswalk that's what that's what I'm kind of getting at the world of the board here yeah my only feedback is is if academics Excellence was that one of the highest priorities of our of our community um if I'm reading this correctly I only see one Arrow going to academic excellence and when I look at the top right of the document it says effective boards are data Savvy they Embrace and monitor data even when the information is negative and use it to drive continuous Improvement and my mind sort of goes back to those student outcomes and so the presentations that we receive on like MCA updates and whether it's um um Bridging the Gap Bridging the achievement Gap and so that Arrow to me feels like it should really be pointed to academic Excellence because the data helps us as a board to drive decisions on how we can support academic Excellence so that would be one of my only feedbacks on that and then also looking at these data points to see um you know what other areas support academic Excellence versus just the one that's the one bullet point well it looks like on some of them there's multiple I only see one going to academic Excellence two go I mean but two go to optimize resources right so you could tie yeah and again I think there's different ways of looking at it it was just kind of a first attempt um I think from what I'm hearing you say direct ainson is another way of looking at this would be to take academic Excellence since that's our key priority for this year and take different characteristics and say how those do impact um academic Excellence so I think that's a similar exercise with just a slightly different take on it and I think that makes a lot of sense um I think again with eight effective characteristics it doesn't make sense to focus on all eight because that's too much um and when we're doing our goal setting um that would not be advised and so I think you know narrowing it down and understanding how it feeds back to the strp plan again this is just kind of a conversation starter um for or tool optional tool for you to use um but I think identifying a couple of the characteristics and how they feed into academic Excellence would be another way to go about it for sure and truly understanding that you know our role as board directors it's really governance policy and budget and those are really the decisions that when we're making those decisions how do they impact our students um ability to achieve yeah I think sorry no no go ahead I was just going to say some great points are being made um around well first and foremost I'll just reiterate um you know there's a lot of work the board does and staff do all the time we're prioritizing what we're going to lift up as a way as a means to demonstrate our Effectiveness in a specific area we're not here to boil the ocean even with the eight you know as you'll see with msba um and the superintendent evil it says pick no more than two or three you know um doesn't mean that I'm not doing work in all these other areas or the board's not doing work in all these other areas we're just saying here's what we're going to highlight because based upon how we assessed ourselves or how you assessed yourselves right as a board um this is where we feel we have an opportunity to grow and it aligns this way to this particular priority and if that you know if one priority is where you really want to focus and how your work is around the condition for allowing that priority to come to life based upon your Vantage Point of budget policy Etc then that's where you all go you know that's how aligned things need to be to kind of make sense versus just checking a box for a lack of better time for a lack of better term or going through the exercise of goal setting for nothing a thought that I had was first of all thanks for mapping this out I do think it's a great tool um a great conversation starter uh just in listening to everyone um speak one of the thoughts or questions that come to mind is okay we we gave ourselves as a board um the one and five that we want to focus on um this is another Tool uh when we are building our cohesion as a board working to you know work more effectively which we know increases our students success if the board level is op is um operating at its highest level um I'm wondering if this is something where uh at a board retreat we can actually uh use this and and schedule the retreat over just um exercising this and and hopefully working to meet some of the goals um I I just feel like uh we can all read this individually we could even have conversations outside of the Board Room um together but it's really together that we have to the board has to um come together and you know work on the things that we've decided to work on um not getting lost in all eight things which you know which they're all great but you know how are we going to address things that um maybe are more pressing for our board working in its most effective manner so that's my thought my question my my thought is that um scheduling a board retreat to just work on this together as a board uh I think could go a long way I think it's board retreat discussion I I mean I could give examples I don't need to right you know oh and one other thing that I'd like to say is thank you for giving us that book um I'm halfway through it there was another book that we that I purchased from the msba uh conference that Dr Thomas and I attended um on student achievement leadership for increased student achievement and so I um am really appreciating having some of that I think that we all have that book to to lean on for examples and things to help us work better as a board team and thank you for that and I'll get our um um director white a copy of that book as well so get caught up real quick that's awesome yeah and I would agree I think a retreat is a really um is worthy of the time that um that is you know to put into this versus just a conversation so I am fully supportive that of supportive of that as well okay so I'm going to ask the question again um do you want to go you know we we had a retreat originally scheduled for October um I don't believe we still have one on the books no we do not okay um so we can send out potential dates but I'm going to ask a question again do we want director zush to do anything to help us prepare for that conversation my only my only suggestion would be concentrating on areas one and five what we had already determined um just giving us something to focus on at first because at least what H I'm only going to speak for myself but what happens to me when I'm looking at eight things anything more than three and my brain says sorry it's too much I can't focus on it and we as a board already said one and five is our priority so if you could you know Assist in that form in my opinion that would be helpful for me and is it helpful to get the questions back from what we answered for msba to one and five is that I mean is that can we get those I mean I don't we should have them I'm sure you have ACC the the form that was that was given to everybody was handed out so we have those what we don't have is the actual physical questions because it was synthesized by the msba for us um I know you have access to that I don't you don't I don't um either so but I'm sure we could probably get it from the msba if that's if that's the direction of the board you're going to prepare for a board retreat that's what I would do and I would just add to that chair that um because you Ed the MS you used mba's rubric um and I'm sure they have supported boards in the past at Retreats for goal setting of how to do that they might be the primary guidance on this Retreat um Dr zush could certainly be there as kind of day-to-day support but maybe help I mean they that's what they do and so could that be U and it's their tool um so maybe start there with their tool and their process that they've utilize in response to the outcomes of their tool um because Dr zush doesn't have all the mechanics behind the scenes of what they do because she's not part of your evaluation but certainly could be a part of uh to understand the process that they use and then maybe be our in-house support for the direction you all want to go as you develop that that was pretty easy to do we just connect you with the msba and they'll give you that information I'd like to limit the amount of time that she put her job is I would recommend msba be the facilitator she would be your resource resour and I think too just I mean for our I think all of us can figure out our goals and attach it to our strp plan even though we appreciate we appreciate that but I age with director bernick that as much as we can limit the ask if we're using msba guidelines we should go there first well they're not really guidelines it's just basically the rubric and the questions so that's pretty easy as for msba to be able to get that so we have the detail breakdown and then we do have to kind of map it because the language used here um at the national level as well as with our strategy is different it it is it's different I mean it's got some overlaps but it's different so what we don't want to do is spend a lot of time with definitions right um we'd like to get that kind of um worked out um with the board's permission I can call the mspa and get those and see just the workload that may be involved because I'm not quite sure what it's going to be I don't we don't have access to the detailed questions ahead of time um but I don't think it's changed in the last couple years so I don't see any reason why they couldn't get test those and and then start the process and just see what's really involved well and I think I'm hearing to inquire about if they facilitate a workshop as well is that what I'm hearing yeah the msba does facilitate a workshop to understand the results of our survey and it does cost yeah understand but also with goal setting is what I was hearing or that's actually that's the output of so if we were so in the past couple years we've kind of cut costs and not have the msba do it and we've been doing it ourselves um but what they do afterwards is they help synthesize it and giv those goals to improve the numb so it's all part of the same process do we want to spend board money to have the msba come in and facilitate the review of those I would say only if they help us tie it to our specific yeah that's going to I I I'm I'm going to guess I don't know for sure we haven't asked them but I don't yeah I think we could get the questions to give us more substance around one and five and we as a board can work to agree how does that align to the document you just created and we could do that in professional development I think we're do that you know that's being fiscally responsible it's time to our strategic plan I think we're capable of that as a board so doing that ourselves yes I think sure okay that's what I was trying to get at um and any prep to get so let me go back to the original question is there any you want to have prepped before we go into that Retreat because we just go in from msba so just the question the msba and what the document is here and then probably the minutes from which we all have access to from the meeting that where we discussed July meeting or August meeting where we talk Retreat our evaluation our evaluation evaluation we have those we have those okay yeah okay good okay just want to make zer on one yeah okay so um the next steps are schedule a retreat get the get the actual detailed questions from the msba um and then as a board we will work through the mapping of that and focusing on if we still want to focus on one and five that synthesize it y y okay I had one one question about this in terms of timing um we're talking about we're talking about goals set for the board now and not in January and I don't I I think it would be a decent exercise to do once we had a newb in place um because they're coming in under goals that they we we all inherit goals from the previous board I understand that um but I just you know in terms of timing with everything else we have going on in our district I think I'm not in a rush personally okay so the only thing I want to add to that is you know it it's just that when the new board comes in in January by the time they ramp up it's almost time to do the board ofel and I will be honest and all my years on the board how many people put na I don't know on any Board of because they don't have enough experience in order to answer that um is it fair for them to start with a blank sheet of paper almost even though we have the previous Board of Val and that's something that you know I can't answer but but um it's something just to think about and that's that's that's what goes through my mind yeah no completely Fair Point completely fair point I just I'm looking at the calendar like timing is just time is hard it's kind of goofy next week being October I think when you come in go ahead well I was just going to say even if you start Gathering the information we're putting other tools whether we use them as if we can get a retreat in November December or even if we just have the tools for the next board to understand where we we headed okay trying to align our goals with our strategic plan first and foremost yes which we would do anyway it would allow a precedence for the for the next board to for and also keep in mind director white I don't believe will be on boarded until October 28th is that the the no I we would want to do it after that well we wouldn't want to do it in the middle of October no because it wouldn't be fair to him knowing this tool exists and we all appreciate this as a guide yeah and just re remember team your work started July 1 MH I me my mind too not um just starting to do work of the board in October um you know so just keep that in mind and give yourself some Grace there um you do want to set you do want to have something in play in response to what you all told yourselves this past summer that has nothing to do with a new board that has everything to do with this board and its opportunity to do right by itself um so uh I know the timing might seem a little off that's fair but your work you you launched in July 1 okay so we'll continue on with that direction and setting up a retreat getting the msba questions and then um uh I can work with um the agenda and then send it out for feedback so before we actually do that and before um the future director white joins the board then we can uh discuss it discuss what we'll be actually doing plan sounds good thank you okay all right next on the agenda is what I thought we were jumping to when I confused the language is the um superintendent goals so um I'm going to start with the document at the bottom it's the um superintendent eval resource guide which is the red msba it's that big book not going to obviously go through the big book but if you recall after my first year of being here the EV evaluation system the superintendent was linked to a job description and it was also link to a pretty big dog and pony show that I'm sure you all really relished in that 1H hour presentation I think it was even longer um but the feedback that you all had and I also could attest to that was I don't know if that was really an effective process and so I had asked my second year for you all to consider aligning back or going towards the msba um standards based evaluation process and that was something that you all agreed to do um uh that second summer and so we aligned everything to the msba standards based model and so I just shared this resource guide for uh a refresher for you all to come back to um that was something that you all had back then so I'm not going to obviously spend time with that but the second document from the bottom then gets you to the soup eval resource guide Dash rubric and and that is the msba standards and the elements and rubric um so you'll see all the similar to what Dr zush was saying there are standards for superintendency um in the state of Minnesota and you'll see those eight standards listed on the left hand column and then you have a series of elements um that are described in that rubric as well and then down below for every stand standard um and the elements you'll see the standard rubric of effective um developing ineffective not applicable for every single one of those okay so it's a very comprehensive standards-based um um uh tool now msba also says you're not going to go through every single one of these obviously right in in the course of the year not that work doesn't happen across the board in all eight domains but you Center on two or three um last year I think I centered on two this year I'm proposing to Center on three based upon the scope of the work um that's Germain for this school year uh and then you select elements within those standards okay so that's that whole running document just so everyone understands that then when you go to the first document I think in board book now um I will apologize in the transferring from Google docs to uh this format something didn't something didn't work out right um I think I will own that so I apologize about the confusion of that document that's uploaded I'll make sure that we get that corrected and upload that back into board book um in an appropriate format but I'll walk through the first several pages and then I'll just then explain uh the midy year and end of year aligned to the uh msba um superintendent eval standards so in the um in that first page um it's uh entitled superintendent performance expectations 2425 you'll have um and what I've done is I've crosswalked this with our strp plan so strategic plan alignment goal one provides strategic leadership that optimizes resource resources so that's that's our strap plan um minnes standard or msba standard 2 is where I'm um choosing proposing to focus and that's around school district finances and then below you'll have msba elements those are all the possible elements um that exist in the in the rubric I've identified some progress indicators as well as some artifacts that would be illustrative of things to use to make determinations on progress and then the chart below and again I know it shows up kind of funny and it split pages so we'll get that cleaned up it goes then into the rubric under the elements that I have focused in on and so the elements that I'm focusing in on are budget development and maintenance Bond and Levy campaigns obviously that makes sense given where we're at right now that that would be the focus around the finances okay so that's the general format for all three goals the second goal that that um U I'm proposing to focus on is aligned to strategic goal um of leadership that Fosters Community Partnerships believe that's our fourth one but it's my second goal here listed here our uh Minnesota standard superintendent standard three falls under the standard of communication and Community uh relationships and then you see all the msba elements again progress indicators some examples of evidence again nothing illustrative here this or this is just illustrative not exhaustive and then you'll see the rubric and then within that rubric you'll see the elements that I've identified relationships with the community engagement and then 3F which is visibility and approachability and then the last goal that I'm proposing is strategic uh alignment goal three for me um which is um our first priority in in the Strategic plan um provide strategic leadership that strengthens academic excellence and again there's no rank order to this this is just how I'm following the msba model um Minnesota standard 6 teaching and learning you'll see the elements there indicators evidence and then the rubric below the elements I'll be focusing on is school Improvement curriculum instruction and a culture of cooperation so so that's the general form now this is where it begins to break apart um and so I apologize about this but if you scroll down um to the end of year eval if if you can scroll end ofe sumita of form this is essentially the midyear form as well according to msba um one area that's missing under the comment section is evidence of progress and then there would be comments and so that would be um the midyear and then the end of year summative looks the exactly the same except there's summative comments at the very end what you saw some of that at the end of this year's rubric um over the past year what best illustrates the superintendent's greatest strengths and why greatest challenges um and why and then how might the school board enhance the superintendent strengths and assist in overcoming some of those challenges and then the comments that I would submit each year as well so that's so that middle part for the midyear somehow got really truncated and chopped up so it's exactly like the summative except those four questions are not part of the midyear only the um comments and evidence of progress to date that midyear feedback point so so forgive the formatting I own that we'll get that corrected um I don't like working in Google Docs but it's the best way that we can do the shared document um but my three goals goals are would would remain they stand on on those goal areas and it aligns to obviously what's happening with our financial state right now um given the fact that um one of our core values I think director Aon you talked about some of this um earlier our core beliefs um of unity and how I'm going to help uh my leadership bringing this community back together around key aspects of what's best for our kids and and and all of our stakeholders and then obviously curriculum instruction with the redac being the thing to be doing in Minnesota as well as our new investment um in alignment with our middle school math um and the successful continuation and bridging of our elementary math that we implemented the bridges curriculum so makes sense for those three areas for me to focus in on for my goal development um as a superintendent so I share that with you all for any thoughts and feedback from the board minus the cleanup of format that I'll do um you had stated that this your goals as listed in in our in this document there's no it's not prioritized correct yeah there's no rank order I'm just following a format of mba's document and so even though our first academic uh our first priority is academic Excellence it just it's not listed last year as it's just one two and three goals that's all it was because how it landed in the MSB format that's how that's what came first um in terms of Competency and that was listed as number three I appreciate the the the breakouts of the elements um what that might look like I I appreciate the progress indicators because we want to be able to measure it um and yeah so just in my commenting on or reiterating what you commented that there is no order in that it feels like to me the academics should be be on top and certainly I can flip that on paper that's totally fine I think that for me I don't know whether that's it's here nor there as long but I think that what happens is um whether it be a Community member looking at it or a board member I think just keeping them kind of how um our strategic plan flows and all that I think it's just helpful because it's consistent um it doesn't create confusion or wonderings that don't need to be there to totally totally understand be my thoughts on that and and if I could just clarify to your point director bullan um and again open for the public so they understand in the msba rubric in the in the state competency standard ards for superintendant the sequential list again there's no prioritization I'm sure for them as well as governance team School District finances communication and communities School District Operations so that's like one two three four so that's all I was following was what was in the so there's no prioritization for me other than what we know Rose to the top in our community and and that's academic Excellence that is a priority and and so um can easily flip that around to have that on the top so that at least perception wise if nobody understands context or listens to this conversation they see so I think that would be very helpful to everyone Fair Point um and then my only push with um the progress indicators is that under a bullet point um regarding the new Middle School curriculum yeah so superintendent will ensure New Media School curriculum is implemented with Fidelity which feels to me like sort of a baseline of core responsibilities but how do we sure that that curriculum is effective and that it is um you know ensuring that students are reaching their Highest Potential like is there something that you can add to that so that it's we can I can definitely operate like so the bullet points that you see under progress indicators that's where I can get more granular with actual um uh data goals so that's something if if that's if you're good with that then that's where I can enhance some of those areas as well so obviously we want our students to be performing um you know where I sit and where you might sit you know we're you know we don't we don't teach in the classroom but we create those conditions for teachers to be able to be effective in the classroom so we can develop like um um smartes around that aspect of it for sure and if I if I can add to that I think when we're looking at the midy year that's say one thing like this is happening but if you look at the year end there's more like highly effective effective developing so there's a little more me there and part of I think that question gets addressed when we do our um quarterly presentations and um so those are some other areas that we're going to be pulling in data points to show how is it going um to date um and some of our areas of focus when we um do um our Laker showcase Etc so there's ways that we can bring in here I just kind of gave you some areas of you know places where we might be able to pull data from um but certainly there's a lot there's there's many there are many and then I just want to also call attention back to when I remember when we were doing your evaluation and director olad did such a great job of doing the write up and um just like where you spend your time and like keeping that in mind um as you're going through this which I'm sure you did but as an out as an output of that evaluation is that all being considered as you're writing these goals for the next year I appreciate that and I'll say um for those of you who were at the back to school kickoff this is something something that I actually share publicly with all staff in the district they understand the feedback that the board has given to me because that feedback is where I want our staff to help hold me accountable as well so they know where my goals are based upon the end of year feedback from the board and I'm openly sharing that with every staff member every single year and that's been a practice I've done um since my second year because I didn't have the feedback the first year when I kicked off um so that is that is something that helps me stay grounded in the work so they know that as well yeah one thing that stood out with me um you have a couple of different places they're msba elements but you have or msba has media magazine articles things like that I just I don't want you to be judged on something we don't have here in our community even though there's broader Twin Cities media um but here in Prior Lake Savage we do not have media so I just and I don't know what to that's an msba element and I realize that's kind of a standard thing for them but we don't have that so I don't want you to be I guess nicked for not being in Media or having magazine articles and we don't have well and we and we do actually so we we do have various journals that we run regular columns in we do have um items like through our Public Notices we will have media online media come January so there are some Outlets that I'm AC active in in terms of getting our story into our community in absence of a paper for example yeah um so it's not exactly maybe what media might be associated with like Channel 5 or 9 or 11 or something like that but we do have Outlets um that we publish in on a regular basis so but I I appreciate that um observation to to director Olstead is that we're P we've poured it over the rubric from msba as it stands there are nuances obviously to each local level um I I defer to you all's professionalism to understand that some of this will make perfect sense and some of it may not apply based upon the context or access appreciate that in anything so media is a broad term right so it can be a lot of different things soot appreciate that um the one feedback that I had is I know that um um during the first um mid year going into the final year um I was looking for the input from you to respond to the questions on what you did and that was not available on the online one at the end of the year so I'm hoping that what you just added or what you talked about with the actual evidence is some aspects some of that yeah so there will be artifacts for you all to review at your leisure um but it'll be things that will demonstrate where I believe um you know I have address so it might be an example of media might be something uploading of a column or something like that that we've produced um to keep our community informed or it might be some of the agenda presentations or minutes from my Civic involvement with a variety of different groups that are allies and supports to our district for our kids so absolutely you'll have some artifacts that you can um produse and you will also have your own you know as well um I I certainly won't cover everything um like we did that first year but definitely we'll have some in there okay and then next steps on this um cleaning up the format so definitely clean the format we'll get that done by uh end of week so that it's all good to go in board book um for you all but then I'll email it directly to you all as well so you have that cuz getting out of the board book might get wonky so I'll just give you the clean raw file data so it doesn't transfer over funny so you'll see that in in a very clean fashion and then I'm encouraging all board members to actually read through the detail here and understand it and ask any questions ahead of time because we will be vot voting on this at the next board meeting okay okay thank you okay moving on we have some proclamations um and we've got quite a few of them so I'm actually going to start with director ol oops gosh with director Olstead to read the first one uh which is the human resources Appreciation Week YY too okay here we go Human Resources appreciation week September 23rd through 27 2024 Prior Lake Savage areas schools recognizes September 23rd through the 27th 2024 as human resources Appreciation Week our human resources staff play an essential role in the success of our students by recruiting and retaining a highquality staff this week we share our thanks and gratitude for these crucial staff whereas National human resource professional day is SE celebrated on September 26 2024 whereas Prior Lake Savage area schools has 6.5 human resources staff whereas Human Resources staff support our more than 1300 Prior Lake Savage Area School staff through handling benefits contracts employee Wellness policies professional growth and additional Services whereas Human Resources staff work to support the selection and retention of a highquality Workforce so we can fulfill the mission of our district and the success of our students therefore let it be resolved the Board of Education hereby extends its appreciation to all prior Lake Savage Area Schools human resources staff for their work supporting all employees and ultimately the educational needs of our students and proclaims September 23rd through 27th 2024 to be human resources Appreciation Week in Prior Lake Savage area schools thank you thank you members of the board um I would like to take a few moments to brag a little bit about the team that I get to work with on a daily basis um for me it really helps to quantify things and while we support over, 1300 employees about 950 of them being benefit eligible that includes over 60 contracts um and some highlights from the last year we work through an extremely difficult year with our a health insurance vendor supporting over a 100 employees or systematic uh systemwide issues that led to us having to make a vendor change um midh a process which was a ton of work and our team did an amazing job helping our employees through some pretty substantial health insurance concerns that were um very vital to get right um as soon as possible in addition to that navigating some significant legislative changes of the last two years um including earn sick safe time changes to unemployment insurance navigating changes to the teachers licensure tiered system probationary and tenured statutes um added reporting requirements through pby added reporting requirements to bargain units professional development training like pair of professionals react that's just to name a few um there are quite a lot more and then in addition on top of all of that and the regular work they do on a daily basis to support our 1300 employees for the last 6 months they've been going above and beyond putting in countless hours to dedicate and to make sure that the transition to Skyward goes as smoothly as possible coming up in October they have spent o um and cleaned up over 24,000 data fields in the system over the last um six months spent over 40 hours completing training videos and over 30 hours meeting with our Skyward consultant to get this work done um on top of their day-to-day work that they already do to support our over 1300 employees so um with all that they're fun they're amazing and they're always thinking about our students so it's an amazing student center team that I get to work with and I just appreciate um you taking the time to give them appreciation because it's it's very welld deserved and um often a role that is maybe not gets as much gratitude in things as it should so thank you thank you thank you okay next we have Nation physical therapist month and I'm going to ask director bullan to read that one National National physical therapist month October 2024 Prior Lake Savage area schools recognizes October 2024 as National physical therapist month this month we celebrate the physical therapy profession Spotlight the many benefits of physical therapy and how physical therapists help people make changes to improve their quality quality of life physical therapists are integral members of the school-based teams that ensure a free and appropriate education for students with disabilities and prepare them for further education employment and independent living school-based physical therapists support children who have a disability or a functional limitation that prevents them from engaging fully in the education system therefore let it be resolved the Board of Education hereby extends its appreciation to our Prior Lake Savage area school's physical therapist for his work supporting all students and proclaims October 2024 to be National physical therapist month Prior Lake savad Area Schools thank you very much all right I'm actually going to uh speak to this on behalf of Michelle Chuka our uh director of student Support Services uh had to leave U prematurely here tonight um but I'm reading on behalf of her and then add a little comment myself uh we're excited to honor truly our District's School physical therapist the one that we have Todd lecker a member of our Special Education team who goes above and beyond to support students districtwide ages birth to 18 in accessing their education and meeting individual goals Todd does so much does so much more than just provide Physical Therapy he's a mentor a motivator and an advocate he strives daily to create a safe and inclusive environment in our schools while the work of physical therapists within schools is a quiet and often unnoticed position by most it is so appreciated Todd's unwavering support and dedication makes a profound difference in the lives of our students and for that I'm so grateful thank you for celebrating School physical therapists and what they do for our school Community um and just to add uh some commentary uh myself uh I when Todd first joined the district and I don't have the specifics a number of years I was principal at Twin Oaks Middle School at that time and we had uh two programs that he provided specific support to and since to uh Todd's arrival here in our school district he has been uh invaluable member of the team that uh brings such a wonderful calm presence when he's uh there working with the team of Staff who support our students but he also uh is somebody who when he's absent he has empowered our staff to do the work that they need to do to support our students on a daily basis because obviously he spread AC across the entire District so really important skill set that he has in uh delivering his work on a daily basis so thank you thank you next we have National coaches day and I'm going to ask director Crosby to read that one I think next is next is sorry one gosh much um operational services staff um could I ask um director Atkinson to read that one sure I'm that one get bigger so I can read it okay P Lake Savage area schools recognizes September 30th through October 4th as operational services staff Appreciation Week plsas custodians inside and outside maintenance staff provide essential support to more than 8,700 Prior Lake Savage area students more than 1300 employees and to the community members who visit and use District 719 facilities whereas Prior Lake Savage area schools has 72 operational service staff where is operational service staff are responsible for the care and the maintenance of the district's 1.68 million square ft in 13 buildings and one lease space and for over 323 acres of land whereas operational service staff provide exceptional custodian grounds maintenance repair and delivery services for the district's buildings and grounds whereas operational service staff take pride in providing students staff and community members with highquality efficient sustainable and Safe physical environments that positively impact our students learning experience whereas operational service staff support the district's wise stewardship core value by practicing and implementing energy saving and sustainable initiatives whereas operational service staff provide Clean safe safe and secure facilities and grounds operate in a resource efficient and sustainable Manner and provide a high level of customer service and satisfaction therefore let it be resolved the Board of Education hereby extends its appreciation to all PRI Lake Savage area schools operational service staff for supporting the education of our students and staff and Proclaim September 30th through October 24th 2024 as operational service staff appreciation week in the Prior Lake Savage area schools chair friend uh members of the board uh thank you very much for this uh my three months here doesn't seem like a long time until I've gotten realized how much I've dug into the schools and I truly do believe I have an exceptional team they are doing a lot of work um in a lot of different locations and sometimes it's completely un you don't see it and I prefer it that way most of our work is something that should be behind the house um but they do uh they do a lot of work every day and uh I just want to make sure and share with them um your appreciation for all of the work that they do um they'll appreciate it a lot so thank you very much thank you thank you okay now we have National coaches Dave with director Crosby okay pror Lake Savage area schools recognizes October 6 20 20 24 is National coaches day we honor the men and women who Inspire us to work harder and do our best across the country and every Community a coach organizes teams plans practices and training motivates players to strive to be the best they can be at the same time coaches pinpoint areas for improvement and Supply guidance every sport or competition requires a leader more importantly a leader who knows the game and how to drive athletes to work together as a team many coaches maintain a schedule for training conditioning and preparing athletes not only do they create these schedules for competition but also for their best health injury sideline athletes and upset Team Dynamics although coach's final goal is winning they do so through a wealth of knowledge coaches work to build teams that Bond well too they develop work ethics and set standards for their athletes that many carry with them throughout their lifetime for many athletes coaches teach them to focus and how to reach a goal which sometimes is not about winning sometimes the achievement is an improvement playing by the rules or learning respect for others themselves or the game coaches represent leadership mentors and inspiration often a coach's words will echo through an athlete's mind for years to come during difficult times the words motivate them forward rarely do these coaches even know the impact they've had on an athlete until many decades pass therefore let it be resolved the Board of Education hereby extend ends its appreciation to all Prior Lake Savage area schools coaches for their work supporting all students and proclaims October 6 2024 to be National coaches day in Prior Lake Savage area schools and I believe there's one other Proclamation that'll be coming up as well too but um so I'll just speak to to both those proclamations at this point if you want to go ahead and read that now um director berck could you read the next Proclamation which is the Arts Athletics activities staff Appreciation Week Arts Athletics and activities staff Appreciation Week October 7th through 11 2024 Prior Lake Savage area schools recognizes October 7 through 11 2024 as Athletics Arts Athletics and activities staff Appreciation Week Arts Athletics and activities staff provide extracurricular support to our more than 8700 PRI Lake aage area school students this week we celebrate our thanks and gratitude for these essential staff whereas Arts Athletics and activity staff provides support Learning and Development to students outside the traditional classroom whereas Arts Athletics and activity staff install lifelong positive traits in students such as confidence teamwork communication and more than more that can all be translated to various as aspects of students lives therefore let it be be resolved the Board of Education hereby extends its appreciation to all Prior Lake Savage area school Arts Athletics and activities staff for supporting the extracurricular activities and education for our students and declares October 7th through 11th 2024 to be Arts Athletics and activities staff Appreciation Week in Prior Lake Savage area schools uh good evening uh chair France Dr Thomas and board directors my name is Jeff Marshall I'm the athletic and activities director for p Lake Savage area schools uh thank you for taking the time and energy to recognize all of our coaches advisers and staff members today I work with an outstanding group of people the amount of time dedication commitment passion and energy that our coaches and advisers put into their co-curricular activities is truly amazing it has been shown that a coach or adviser has as much if not even more of an impact on the growth and development of students than sometimes even their parents an education based Athletics and activities our coaches and advisers are constantly asked to look at their purpose their why for what they do you winning is always one of our goals but it's not why we coach and Lead these activities rather the work is about cultivating and developing outstanding human beings through an understanding of teamwork accountability knowing it's okay to fail and displaying compassion respect and love for those around you it's about building relationships that are authentic honest and Lasting our coaches and advisers do not do this work for the pay if you ever figured out their hourly rate it isn't much but rather they do it for the passion they have for the Sporter activity and the love that they have for those students on whom they make such a large impact and difference we are extremely lucky and honored to be able to have such outstanding individuals leading our students in these various roles and I want to say thank you to all of them for the difference they make in so many lives additionally we cannot run all of our events and competitions without the outstanding support and commitment we receive from our event workers many individuals from throughout the district have given up countless nights and weekends to help support and manage our events they are often the unsung heroes of making sure all of our events run smooth and I want to thank all of them for their continued support and dedication this includes the amazing grounds crew and custodial staff for the work and support they provide for our events it also includes our high school administrators who understand the importance of co-curricular activities in the lives of our students and support the participation and inclusion of our students in these activities and it also in includes all of the teachers par professionals and support staff within our buildings who also continue to support these students lastly I need to recognize and thank the amazing individual who work in the activities office Beth Fuller Heather Pearson and Lauren alch are truly unbelievable in what they do their ability to multitask create relationships with students and staff members keep the office organized and running efficiently and keep me in line while continuing to teach me new things every day is remarkable I could not ask for a better staff and they are one of the main reasons why I get up each morning and look forward to coming into work all three of them are more than just co-workers we make up our own team based on our friendship and bond that we have with each other as true colleagues and friends thank you to the activities offer staff for your amazing work commitment dedication and love that you show to the entire plsas community and thank you to all of you as well for the support that you have continued to provide our department as well thank you thank you okay um um next on our list is the um board governance policy nothing on that right um and then superintendent relations uh just real quickly uh state of the schools Wednesday night 6 o'clock thank you okay um informational items um the 10year plsas analysis director Frederickson thank you chair FR I would just like to provide a little more context to to um a chart that's out on social media around um the 10-year funding versus an inflation um there there is a comparison between 2013 and 2023 and then the chart lists a dollar amount for the change and then a percent change over that 10 years and then there's a statement made that um the um amount increased by that average percentage per year and it actually doesn't quite work out if you do the math that way um and the problem is that when you look at the basic education funding formula which is one of the lines on here um there's two factors that make up that number and one is enrollment and one is the general education funding formula and the enrollment number has no correlation to to um the Consumer Price Index so when you're looking at a number that has a factor that doesn't correlate to the CPI it's a little hard to um assume that your revenue is going to increase at a higher rate than the CPI when one of your factors doesn't include that CPI so the chart that I've given you um breaks it out year by year so you can see each of those um factors in the um chart and the increase over year over year um one of the things so for instance on the special education Fund in the chart they start with 2013 the revenue was 5.5 million and then the statement is made that um in 2023 it increased to 13 million which is a per 139.653000 and as we've talked about as we do our costing models there's compounding in that so if you start with 5.5 million and increase it 13.96% every year then you're going to end up with 20 million not the 13 million so you have to look at year-over-year how much the um increases are in each of those factors so I just wanted to provide this chart for you to break out each of the 13 year or the 10 years um in each of those categories um just so you can see that the chart that's very condensed um doesn't quite give the whole big picture and I just wanted you to have that some for some context so that was all I wanted to share thank you thank you thank you thank you for doing that uh director Frederick then can you share um this chart was made because of information that was put out did or is this chart I don't recall I don't reme remember that this chart was made prior so you created this in yeah it was a very condensed chart it's just a little little chart um and again it just Compares 13 to 2013 to 2023 without showing the actual impact of each of those years separately ly um so for instance when you're looking at the basic funding formula in from 2013 to 2014 it increased 1 and a half% um and then the next year it was 99.98% 2 um 01 2% 1.99 2% 2% 2% 2.45 so you can't just make the assumption that um if the difference is between the first year and the 10th year is 31% that it increased 3.17% has clearly it didn't right um I just want I think I just want to say thank you for um I didn't see the thing that was on social media and so I really appreciate the fact that you are being um proactive in you know watching what's going on out there I can't imagine doing all that you're doing in your department and then um having to take the additional time and resources to um to offer um Clarity yeah thank you I just really appreciate it because I didn't see it and I can and um but that that just that's me I didn't see it but I really do appreciate I think that it's been my um hope um that we're all communicating to all of the community that we the stakeholders that we speak with that they are seeking information from the district from District sources but we do know that social media is also a source of information and sometimes that moves much faster than um some of us can so I just appreciate your diligence and um providing um this data so thank you thank you I appre and I would just um I'd reate um some what you said Dr director Bing I don't have any idea what you're talking about so is it possible you could share that with our board so we can have a full understanding um of I can share the chart it's whatever we're whatever you're referring to I have no idea what it is so just so we have understand thank you and I would just repeat that there's a lot of data going around social media right now and if you want the real numbers please contact the district and actually meet uh with them or ask for those numbers to make sure that the decisions that you're making are validated um that would help thank you okay next on the agenda is future agenda items so does anyone have anything for a future study session um I do so one of the things that continues to come to um to to my my attention or people ask questions about is regard to class size and I know that we'll have um finalized enrollment as of October 1st and I'm wondering if it'd be possible at a study session for the board to get a really full understanding of like by building by class for all classes in the entire District because I know we've gotten an overview and there's like a range of we're in within this range but like in my mind if I know that one kindergarten class in one building is 22 but then I keep hearing that another one is 27 really seeing that breaking out by school by class by class I mean and really understanding what that work um looks like as our board will help us to not only um understand what the financial impacts of a budget cut or a budget levy pass would look like but would also help us to really kind of deflate any kind of misinformation as well that's out in the community regarding class size so for me I think it'd be really helpful to see that as a board um so I wanted to bring that up to and I don't know how hard that is to P Produce director ainson members boards I know this is not up for discussion but just for your information while you're considering it um we do have that planned for an upcoming meeting in October to provide a class siiz report analysis um in addition to bringing some additional information to a like a pride um presentation coming up so we do have that in dock docket and I appreciate the additional feedback to help inform how we will present the data to the extent we're able to yeah I think that's what I'm looking for is just a really much a deeper dive than what we received in the past if that's possible yeah I believe that's the Laker showcase correct scheduled for HR yeah so we already have that scheduled for the board so that will be coming to a um a Laker showcase coming up here in a few weeks so is it Thomas and director ainson to provide additional Clarity there's going to be two sep there's the Showcase that we'll be presenting but also there's a report um scheduled as well sorry so I was just asking is it possible to get something more in depth than what we received in the past go ahead um Dr ax and sherff rans I'm not sure how much we can discuss at this time but if if we can continue discussing is that appropriate for right now or so I guess what I can offer um I can get we have this already as an agenda topic upcoming and um I can get a better understanding when we connect um tomorrow sure and um just get a sense of what the ask is and um I I I anticipate we're going to have a pretty comprehensive report um that's coming forward and then we'll all better understand the nuances that you're asking about okay I'm not mistaken that's also predicated on the final enrollment number right that's why I mentioned after October yeah mhhm and that's why it's scheduled for October later um um okay anything else okay are we going to when are we going to get another budget update so um I know that we're waiting for audit numbers but is it possible to get a financial update um as we move forward to the next month so the audit will be presented at the October 7 7th board meeting um they'll be here um we'll go back to the monthly financial statements once that's complete or the 14 Sor okay thank you okay anything else all right with that uh we can adjourn for the evening uh I don't have to ask for a motion um just thank you very much for your patience and staying to almost 10 p.m. at night thank you you thank you --------- ##VIDEO ID:GJwmV96NZks## uh welcome everybody to the school board's special uh meeting and study session for uh today September 23rd 2024 please stand for the Pledge of Allegiance Pledge of alance to the FL of the United States of America and to the Republic for which stands one nation under God indivisible with liy and justice for all okay for roll call all six members are present I need a motion for the approval of the agenda and a second so Me by director bullan second second by director olad uh all in favor I I opposed okay that passes 60 the first item on our on our meeting is the legislative session update we have with US Representative Ben bakeberg and representative Jessica H Hansen if you both will stand up to the podium and I understand that you'll be giving a legislative update uh no board action is requested all right my name is as bener I have the privilege to represent the Prior Lake portion of the district so um in my normal job I'm a middle school principal education is is one of my top priorities obviously like so thank you for the the chance to come in and just give you a very brief update and um you know talk about a lot of different things but um when I've been coming and doing these legislative updates I want to talk about something that doesn't get a lot of attention and that's some of the oh i' I've never been accused of not being able to be allowed so that's um but I want to when I do these legislative updates I want to take an opportunity and and highlight what really doesn't get talked about and some of the bipartisan work that that happened in this last session so there are two things that I want to highlight the first is is some model policy around cell phone legislation so there was a bill passed that we work together um across the aisle just because of the impact that that these things are having on kids and um I saw it I I've seen it as a dad I've seen it as a principal and I've seen it you know also legislatively and um really what what it does is it the it gives schools the or it gives the the association some of the principles associations um some time to draft model policy but it really empowers schools to to put in place some parameters around cell phones now um honestly from from my principal lens it didn't change what we did on a day-to-day basis really at all we just were more consistent with it and we were we were being very very clear with those pieces so that was a really positive uh piece there's a lot of information out there if you're wondering uh where you can go about about you know cell phones and and the impact on kids uh the other thing and I actually am coming from a meeting as a result of of the second bipartisan work and it's really around attendance and treny so um representative Heather Keeler and I um you know we see the world very differently on a whole host of topics but when it comes to kids we have a lot of common uh interest so we were working together in education policy and she was presenting a bill about uh an idea that she had around attendance and and it really sparked a conversation and and she you know we were she and I were having a conversation like this and she said you know what Ben why don't we just have a conversation later offline and then that conversation led to her taking a bill that I actually drafted in the 23 session about an attendance and attendance and truancy study group to really get out what is the issue why are kids not coming to school and and if you talk to Educators they'll tell you there is no one issue um it doesn't take a study group to figure that out but then what are the solutions that we can control to be able to address those issues for kids so we had um one of our our study group sessions today we heard from the Department some national experts uh and then actually um the shaki schools and Scott County are doing some really really good work so um you know people talked longer than we anticipated so they got bumped to the next meeting but there are some really good things happening right here in Scott County that we can highlight uh and then make things better for kids but I I think what I would just like to say is thank you thank you for serving at as a Schoolboard member it's not an easy job uh and then thank you for advocating you you know each of you in your own way have reached out and had conversations with me and uh I think you all have my cell phone if you don't um I can give it to you but um I would just say continue to advocate for the needs of Prior Lake Schools you are the voice and we need to be listening to you so um thank you thank you for the work you do and thank you for your advocacy with that turn over to representative Hansen thank you representative bakeberg um welcome to everybody I always say it's really great to see so many people filling rooms like this because these are things that affect our kids lives and so the decisions that you make literally can have impacts for Generations so thank you for doing that I'm Jess Hansen I represent District 55A that's all of the city of savage in the Northwest part of Brunsville so the larger part of my district is the 19 91 district and then the rest of the district is the P Lake Savage area schools um I'm really excited that we have made record investments in education funding I think that was the biggest question I personally heard from a lot of folks around the district on boards across the state is making sure that we're increasing those uh the formula making sure we're getting more money to schools so that you aren't having to do as many uh referendums and things like that but also supporting your work and getting more of those referendums across the line as that money actually gets into your hands uh so I think that's a really exciting piece we know education has been underfunded for a decade or more uh and so catching up on that is really important um I'm obviously really excited to see the closing of the gaps in the special education cross subsidy and doubling the funding for the English language learner uh funds as well as we go into next session closing that uh special education cross subsidy remains a priority for me um as a fam as a person with a disability with kids that have special needs and tons of friends and people in the district who need that I think that continues to be a question I hear from parents is continuing to make sure those kids have the uh Services they need to get the best education possible in the ways that they need um uh we have obviously a lot of other policy bills that passed I think the cell phone bill is a really big important one um making sure that you guys are empowered to have those model policies in place my son is one of the kids who's asked why can they take my cell phone and so kids are talking about it parents are talking about it uh it does seem to be making an impact so glad to hear about that um obviously we have uh had conversations on this board with the community in the past about some of like bullying bills and continuing to expand that work um I've been working with the governor's office on that as well continuing to stay in conversation about how we can support students who are being disproportionately uh impacted by bullying and how we can support schools and districts in implementing policies that support that as well too so I could obviously go on and on and on but I do think that as we continue to move forward those gaps I mentioned uh continuing to support the special education cross subsidy and closing that is a really important pie but most importantly just making sure we're supporting your work your handson and being there for you is really a high priority for us um and any assistance we can provide we're absolutely H happy to do that uh I don't want to take up too much time here I could probably go on and on but thank you all for your work and thank you everybody for being here today thank you appreciate it all right next on the agenda is the appointment of a school board director due to the resignation of board director Enrique vquez which was effective as of September 13th in your board packets are the process guidelines for the new appointment process I'm going to read them out loud first the candidate responses uh may be subject to redaction based upon the content and data privacy laws um uh prior to release in public data requests so I'm just let letting everyone know that they may take some time if you do that uh the board members are not allowed to have digital reproduction of the materials during the process and that the candidate responses will be collected and returned to our election clerk after the final vote the ballots have been pre-printed with assigned board member names and the candidates in each round of the balloting and the vote count tally will be displayed on these projection screens so everyone has the same information at the same time the B the ballots will be collect uh will be first collected or sent to Vice chair bullan and Treasurer Julie bernick uh and validated by the election clerk per the board approved process on September 9th there will be no discussion of the candidate qualifications until the motion for the final vote has been made and seconded and the guidelines for the motion uh of guidelines for motion discussion are that only candidates in the final round will be discussed only strengths are positive attributes of each may be discussed and there will be no quoting selectively from the candidate responses during the discussion uh pursuant to the first bullet that I stated in the voting process uh board members will be provided the candidate responses and the first ballot when we start and that will be distributed by our election clerk appropriate time will be allotted to review each of the candidate responses board members will then choose two candidates until the final round and the final round is determined by the following only two candidates remain or two successive rounds result in the same candidates remaining after the final round a motion will be called by the chair to begin the discussion and the motion for the resolution and then we will finalize it with a vote are there any questions um yes chair France I have a question question um I'm just wondering you know we discussed the some of the process guidelines in our September 9th meeting but we never discussed the voting guidelines so can you help me understand how the voting guidelines were developed um well after the application deadline and we saw that 14 candidates on there we began discussion of the process that would both be expeditious as well as fair and we called into consultation our District administration because they have quite a bit of experience in this as well as some of them are specialized in it um and so we also then contacted the Minnesota Schoolboard Association um through Administration legal was consulted as needed and then and finally um the process was also sent to director bullan who had her chance to ask independent questions of the administration and then we finalized it I think on Friday evening and then it was sent out in the board uh packet on Saturday thank you when you're referring to we can you clarify that who's we District administration msba Vice chair bullan and through the administration legal okay thank you so my question is is why are we voting for two candidates um up until the final round when there's only one board vacancy uh that was a decision that was made uh through consultation with Administration to make sure that we stayed true to a somewhat ring Choice voting even though both candidates will have equal votes each way that allows people to actually um reread and discuss and see the results as they're going forward in the taing and I would refer to the multiple discussions we have with the msba as well as District administration uh on that process to make sure it was fair and Equitable okay well I appreciate and I understand that rank chose voting is used in certain cities within the state of Minnesota um our election system here in Scott County we use traditional voting method and there is only one vacant seat where you would typically cast one vote we do not use V rank Choice voting so why why do you feel that using rank Choice voting in this method with our school district um is appropriate when we typically use traditional voting methods in Scott County and that's how every single board member sitting at this board was V voting into was voted onto this board is by our traditional Mo um modes of or method of voting versus rank Choice voting I believe I already answered that question no I'm trying to really understand that I mean this is first of all we're not Scot County first of all this isn't an election it's appointment process and we did go through uh various processes with Administration and took advice from them and took advice from msba based upon the number of candidates so do we have full board alignment to use rank Choice voting in the process is that what I'm hearing here or I don't believe we discuss that as a board so the way I understand it and maybe it's a misunderstanding on my part um is that it's not actually rank Choice voting the two when we're submitting um our ballots each round until we get down to the final round where you where we will select one it's two equal votes it's not a one or a two that's the way I understand it if and um in my conversations with msba um they actually encourage with the amount of candidates they encouraged uh each um beginning rounds to have uh the board members select to um both having equal weight so it is not there's no difference in Waiting um as as rank Choice does so I don't know that it's actually rank Choice voting it is US selecting our top two candidates they will be weighted equally and then once we get to a a place where there is either down to two um or we have a unanimous um vote that's when the um discussion or um motion to app point will be be made okay I appreciate that I've talked to other districts in the state and they've done a similar process with 14 candidates as well and they elected one candidate or selected one candidate because there's one vacant spot so that's why I'm asking the questions that that's the will of the board and that was decided prior to this meeting um then we'll proceed forward with that um I don't necessarily agree with it but um I have another questions also it was understand it was understood um at the 99 meeting that we would that there would be no discussion and it was actually mentioned multiple times by director Crosby where she stated um the vote is the discussion and now it looks like we're implementing discussion once we get to the final two candidates is that correct we're implementing discussion when we come to the motion for resolution the process stated we weren't going to discuss the candidates while we were voting for them and I'm a little confused by that because in your guidelines it says that the final round is to determined by when only two candidates remain and then when you go up to the top it says that there will be discussion a when we hit the final vote so I'm I'm just a little confused by the language so the final vot disc misstated in the last meeting what no discussion meant because to your point that you've brought up a few times every motion is entitled to a discussion I brought that up when I said that when we made the when you made the vote the vote was on the process and I actually replied that to you in writing when you asked the question so the motion to appoint would then open up a discussion for us to talk that I understand when it comes to one candidate the motion to appoint but the way I'm reading this it says under number five under voting the final round is determined by the following only two candidates remain so will there be discussion after once there's two candidates remain or will there only be discussion once the final appointment is made that's why I was confused of the way it's written on here and what I explained is the final round of the ballot which we only choose excuse me one candidate each okay is determined when we have two candidates left or we've had two successive rounds of the same candidates and then we go from the two vote each or two Choice each to one and then after the one vote then we open up for motion correct but that's different than what's stated on here if I'm reading it correctly because it says the final round is determined but if that's the way it is then that's fine so we're all clear that there will be no discussion as per the motion unless we amend it that there was there'll be no discussion until we get to the very final candidate and we make the motion to adopt that final candidate is that correct I just want to make sure I'm clear on the understanding of this so what I replied to in writing was that once we make the motion to make the resolution and vote on the resolution for who the final candidate is per Robert's rules that is a major motion and debate is allowed that's what I thought right thank you that's that's why I emailed into you asking that question as well so thank you okay I'm clear now thank you are there any other questions or okay uh are we ready to get started okay so the election clerk will pass out the packets and uh just to let the viewing audience know uh the packets are fairly robust so it may take um up to 20 or 30 minutes or more for each of the uh board members to read through the entire packet um so sorry that you're all sitting here watching paint dry but um but I want to make sure enough time is allotted to each uh board member okay to little than you said chair friends and board directors pardon the interruption just uh want to be clear on something um make sure that as you're talking that your mics are turned on we're having some audio issues you can obviously turn them off right now but when we come back to discuss I guess we're having some issues with that so make sure the mic is close to your mouth and that it's on and this FYI to the community as well we're picking we can pick up conversation and on that so if you do want to process a little bit I would just ask if you can maybe just step outside those doors because the mics are actually pretty pretty hot tonight so they're picking up a lot of conversation um so just step outside if you want to have a deeper conversation thank you e e for for for e e e e e e for e e e e e e e for e e e for e e e e for e e e for e for e for for e for e e e e e e for for e see for for are all board members ready hand in your ballots please to uh Vice chair bullan or Julie or director bernick e e e e e e she can tell wait did someone not vote for two or someone vote someone just voted for one okay tce yeah that that isn't um we have to vote for two have yes yes so how do yes why you're determining how I can vote I cast my vote for two two separate people two separate candidates that wasn't in the rules though well it's not in the rules I'd like these votes cast for the the two that I submitted on and there's nothing in the rules that says I can't do that so unless you're making the rules up as you go but we can just we will not wait one with a double vote the whole purpose of having two separate candidates chose chosen at each time uh was to balance it out not have weighted voting right that's you're making the r FR so it only counts for one okay fine matter it doesn't matter it doesn't matter okay well we get then one vote not we're not waiting it yeah okay count it twice count it once okay that makes to go back okay um no I I'm happy how I voted yeah then we have the exact same okay that's perfect and then does she want this this this is probably unclear match thank you okay while we're waiting um the election clerk is going to make a final tally and then on the screens here you uh any anyone candidate that received zero votes will not appear on the next round and we will go to the next round of of um casting our ballots e for e um chair France I just want to clarify something are we going is Martha going to be reading the votes for each board director um from each round is I was under the understanding that V our board votes are public just like you read you three read our votes um my understanding is that our votes are public and they should be announced um no we never said that and that wasn't in our motion either um until the final round where we vote for one and then we do the motion MH that's the only time we discuss but the individ ual votes and how we voted is not open to the public okay I we're a public board so my understanding is that all votes have to be public they will be if someone does a data request and that was approved by the msba okay that's again different than how I've been advised by other boards but we will proceed thank you welcome e for this for for for sorry for for e e e e e okay yes okay so we're on for everybody we're on the final round we vote for one time for for all right so on the final round we have um Dan white with four and Tim Bell with two so so I'm going to ask for a motion in a second to start the resolution and the discussion by director bullan I mean director Crosby second second by director bernick okay any discussion I'd just like to put forth that um to thank everyone who was interested and that took the time to fill this out thoroughly and it was very um wonderful to have this much interest in the board and um I also um I'll leave it at that thank you um I'd like to Echo that thank you for everyone who Sub in an application and really took some time with this and really appreciate it and um I look forward to working with the future board member I would like to Echo that as well my a not I'm sorry um and I would add to that um I personally learned a lot by reading all the applications and I would encourage I mean the public to you all have a chance to vote for in November get to know everybody I mean there are some amazingly strong individuals that I don't think there was a bad choice out there I mean there are some really strong um people that are definitely um have their heart and soul um into our district so I really enjoyed reading all that so thank you for applying yeah I'll Echo um the Gratitude in the people who have uh put their name in the Hat um also just want to say um a heartfelt thank you to each of them because the it just shows that the Um passion for our district um the importance of of the work done by the board um I really appreciate uh the interest and the um yeah what every what you all said I'm stumbling over the words but um you know to have that many people put their name in the Hat it it shows that we have a community that cares about our district and um that it's shown there thank you um yeah thank you it was really um impressive to read through all the applicants and um I would Echo what um director berck said and also thank you for your patience tonight um to the audience members for all those who are attending for um waiting as we read through all those applications so and thank you for um everyone's involvement in the district for those who applied who those who are here and everyone who cares so deeply about our district so thank you um I'll conclude by saying we had some incredibly strong candidates and I appreciate people putting their names in to spend the time um on our board I really appreciate it okay are we ready for the resolution okay um I'm going to read the whole resolution and then call for the votes at the end pursuant to Due call and notice thereof a special meeting of the board of indep the school board of Independent School District 719 Prior Lake Minnesota was held on the 23rd day of September 2024 at 6:00 p.m. the following members were present uh director olad director Crosby director berck director bullan director France and director Atkinson the following resolution was moved by um directors Crosby and berck um res a vacancy exist in the school in the in the office of the school board member with a term expiring on the 1 Monday in January 2027 and whereas the vacancy occurred less than 90 days prior to the first Tuesday after the first Monday in November in the first or second year of the vacant term therefore be it resolved by the school board of Prior Lake Savage area schools Independent School District 719 state of Minnesota as follows pursuant to Minnesota statute section 123 b09 subdivision b um Dan White Daniel white okay Dan White is hereby appointed to fill the vacancy and serve until a successor is elected and qualified the appointment shall be effective 30 days after the adoption of this resolution unless a valid petition to reject the appointee is filed with the school district clerk pursuant to Minnesota statutes section 123b .09 subdivision 5bb within that 30day time period period the vote on adoption of the resolution is as follows eyes oh this is a roll call sorry director olad I director Crosby I director berck I director buan I director Atkinson I and I so the eyes have it as six nay are zero absent is zero and whereupon said resolution is declared and duly adopted okay uh on to the next item now that all the excitement is is calming down and we have the exciting certification of the 2023 2024 preliminary Levy director Frederickson thank you chair friend um directors superintendent um we're asking you to vote tonight to uh do the approve the maximum amount of the preliminary Levy certification um this is again just the preliminary amount um we will have conversations in the next two months before the final vote uh at the December board meeting um I apologize for all of the revisions there are still making changes with Department of Education um there's been couple snafus they hadn't gotten all of the voluntary prek numbers in for those those districts that receive voluntary pre slots and they finally got them in um Thursday afternoon which then changed the report because they are included in the um general education portion so we had to make some adjustments U I anticipate there may be a couple minor things between now and when we finalize the levy in December but this should be very close to what um it'll look like um barring the levy vote in November I can answer any questions you may have um before we start the discussion can I ask for a motion in a second on the certification of the levy so may by director bullan second second by director olad okay questions okay okay I have a question uh director Frederickson I know that they've made a lot of changes um to the language but is there any substantive thing that we're still that is still outstanding there should not be um the changes that have been made in the last week have just been adjustments to um the lease Levy and long-term facilities maintenance and they're mostly adjustments from the previous two years the actual amount for the current year uh haven't changed so they're just getting final numbers in because some of these numbers are based on adjusted net tax capacity and some other things that um are just constantly getting tweaked a little bit so I don't see any really substantive things that are going to look different in the next month any questions from the board um I just have a question so why did it go down this year just out of curiosity most of these are based on enrollment um there's factors in the enrollment and then also we didn't have the U the last year as you recall the adjusted net tax capacity significantly increased um it didn't increase that much this year so most of the changes are just related to um formulas on the declining enrollment okay thank you any other questions no other questions I'm going to call for a vote um all in favor I I I opposed okay that passes 60 next on the item we have several Personnel items um I'm going to hand this over to director Herman and each one of these does require board action so on the first one director Herman thank you chair friends members of the board the first one is a request to take three of our unfilled newon supervisor positions and convert them to be a 1.0 student support position to help with the um enrollment increases and class sizes at je um Jeffers Pond um it's a cost neutral request I need a motion in a second so made by director bullan second second by director bernick any questions for director Herman I did have one um I'm curious as to um why you feel the um vacancies haven't been filled if anybody's volunteered at this um in lunchrooms it's a hoot and I really recommend it to everyone um it's hilarious and fun and you get to have so many great conversations I'm just I just I with the parent volunteers who are giving their time to to fill these vacancies right now I'm just worried that that's not very sustainable I love it um but I don't know how sustainable it is and I didn't know if you had any kind of inkling as to why we can't realize you can't speak for everyone in the world but um why you feel like these are not being filled director olad members of the board in general any um part-time ft is difficult to find and fill especially the middle of a day ft that's only 2.5 hours or 2.75 hours um at the classification and rate that these positions are at they're just extremely difficult positions to fill um we've had more success when we've combined them with kids Co assistant positions and made them a kids Co plus new supervisor so that they reach a full-time status and benefit eligibility um but unfortunately with the resources and the Staffing that we have available within the system we can't afford to do that for all so the ones that we have have been wildly successful um we haven't been able to fill the part-time positions in all the different locations um and while the the parent volunteers I agree may not be sustainable the in um collaboration with the elementary principles um we all agreed that the refocusing these resources within the limited resources that we have available to the classroom um was a more preferable option than continue to try to recruit for the noon supervisors thank you any other questions okay um I need a first and a second motion for this did I already that oh sorry okay all in favor thanks I I uh opposed okay that passes 60 and the next one the additional Staffing for 2425 uh again director Herman but first i'm going to ask for that motion in second up front so made by director bullion second second by director olad director Herman chair RS member of the board we are requesting three um FTE and student tutor um opportunity um for our students to help um tutor our own students during Laker time or during the Middle School level um at the end of the day this is a wonderful opportunity and just a um a plug to our mcaps Ed program pathway um staff we were able to go over have a presentation with them last week before their HR day and plug this opportunity and there's some interest and those students are absolutely amazing and it was very um wonderful way to fill fill my bucket at least but in regards to this we're requesting three um student tutor FTE um to have an opportunity for our students to help tutor other students this will be covered by the achievement integration plan and funding is allocated for this these roles any questions I have a question have we have we done this before have we offered this before direct buling and I am not aware if we have um if it's been in the past that's further than than my history here I do know this has been done in other um in other districts and director o has experience in creating these programs in other districts that he has found to be very successful I think it's a wonderful opportunity for the students yeah and I just like to rate I'm really excited to see this I know this is something that it was an idea that I brought up when we were discussing the Ani grants so I'm I'm really excited to see this um have we um I I've heard a lot of I've had certain students mention to me that they would like to do volunteer work um um volunteer mentoring um tutoring um I'm assuming obviously they'll apply for these positions but could this possibly lead to um creating some sort of volunteer program in our district or is that out of scope director ainson members of the board from my perspective there's nothing that would limit us from being able to do that besides the Staffing and resource to organize that as far as that's if that's being considered or not um that would not be under my domain so I don't know how to respond to that specifically but Dr Edwards do you I I do know that that sometimes is in place at the high school with our national IR Society uh students specifically uh Beyond expanded beyond that uh group of students I'm not aware of uh systematic programming around that and these applications will be online so any student can apply for them director ainson members of the board and members of the community yes all of our openings are posted on our website under join our team um including this position is available um to our students and um any anyone that you know that may be interested please encourage them to apply wonderful thank you thank you any other questions okay uh all in favor I I opposed that passes 60 uh and the next one additional Staffing for 2425 from the Child Nutrition cashier I need a motion in a second so made by director bullion second second by director rosby director Herman chair friends members of the board this request is coming from the Child Nutrition um O2 Food Services fund with an increase of 15% in The Breakfast um being served at Ola Lago they're in need of an additional 30 minutes a day for a cashier to come in um to relieve the manager from performing those duties and focus on the manager role for the rest of the day um this is covered by the O2 fund any questions okay all in favor I I opposed that passes 60 and then the last um second to last thing I believe is the agreements and terms and condition employment for the 2024 20206 um um contracts here or people Personnel chair Frans would you like to motion first oh yes uh I just wanted to make sure I had the description correct first I need a uh first and a second motion olad and bullan director olad and bullan okay shair friends members of the board um before you you have the um agreements and terms and conditions along with the track change contracts that were sent to you um for the following four um groups of the American Indian education coordinator um with a market adjustment um based off of the market research that we had um solicited the culture lons with the market adjustment um with the the market um analysis that we had solicited both of those are within the board parameters that were were approved by the board and then the Technology field staff and the technology District staff combining those contracts um and meeting within the board approved um uh uh parameters as well the details of those settlements are outlined in the memo okay any questions all right uh all in favor I I I opposed that passes 60 and then the next one is the react memorandum um we discussed this last time uh at the last session with the actual uh training hours and completion requirements uh in our last board meeting I need a motion in a second for this so made by director bullan second second by director Crosby and director Herman do you want to give us another review of this chair France members of the board um this is the memorandum of understanding that we had referred to last board meeting um where we had continued our work with the um teachers union and first just wanted to pause for a second to thank their team not only for their work on this mou with our district but also for all the work last year helping to um collaborate at and make a plan for this year to implement the re act um very successful collaboration and really great ideas exchange back and forth so just want to thank them for their time and dedication to that including the dedication to um work on this memorandum of understanding um that is required by Statute for utilization of these funds um so before uh before you is uh agreement between the union and the district on how to utilize the funds the hours that will be um that will be the first year credit recognition proof of completion and then the contingency for year two any questions um director Herman I had one question I know that the initial um requirement for training and what they thought it would be was actually more after we sent the first uh instructors through there they actually elevated it is there any chance that we are going to come back with needed with more needed hours chair France members of the board this mou takes in consideration the total anticipated hours of 57 but the first year um the first four modules the anticipated time from the group um that worked on this is 28 hours um so that was in cons in consult consultation with the individuals that went through the training okay thank you um I have one question we've we've heard about the UN funded mandates that come with this the read Act is there any um how do you say quantitative data that tells us how much this professional development will cost um versus the funding that we received and what the Gap is and I apologize I didn't submit that commission that question ahead of time but it just it just popped in the top of my mind as we're hearing about unfunded Mand mandates and how much funding we receiv received for the react do you have the the number of how much we receive I'm just curious what the Gap is of how much we you know our you know how much our district our district sorry that got really loud um director ainson members of the board I don't have that analysis and the cost comparison in front of me but we would be happy to work as a team and get that back to you I believe the amount that we received was $36 in some cense yeah we there's two different there's the um Reda incentive Aid and then the Reda for the um professional development one of them is $36 one's $39 so it's about around $330,000 that we're going to get for the professional development I don't know that we know yet um what the total cost is going to be I mean this year we've got it covered with the um professional development days but we're going to have uh if you don't spend it this year you put it in a designated reserve for next year and we'll see what what our needs are for that so does this memor memorandum of understanding cover is is that what you're saying it does cover what we received in funding is that what you are saying or like the way it's written is what I'm trying to understand Dr ainson um I believe what I'm hearing in your question is does does the funds that we've received fully cover theou that we're presenting to you today correct um theou that we're presenting to you today includes um a dedicated time during our already contract time with our teachers um so the cost above and beyond is really going to depend on how many of our teachers are on a leave of absence that is unpaid leave of absence that we have to time card for the amount of individuals that we time carded for to go through the program in advance um and then any of our staff that that join us later on um like long-term Subs any new hires next year that we'll have to catch up and get on board with um so um I happy to work with the team and create an analysis around that and send that out to the full board just not data I have in front of me right now but we have looked at the overall data of how much money we have received versus how much how many hours it is versus the average hourly rate of a teacher I just unfortunately don't have that in front of me right now that's okay I appreciate you answering the question that that helps me understand thank you any other questions okay hearing none um I am going to call for a vote all in favor I I I opposed okay that passes six zero um next we have candidates for employment and um I need a motion in a second soate okay directors Atkinson and bullan RoR Herman chair FRS members of the board um the information for candidates for hire are included in your board packet and I'm open to any questions you may have okay any questions okay uh all in favor I I opposed that passes 60 and then we have two District retirements Becky pint who's been an administrative assistant at the high school for 18 years and Charles ratl who's been part of our outside maintenance for 13 years of service so we thank them very much for that and I need a motion in a second for the approval of the retirements so made by director bullan second who I'm Sorry by director bernick all in favor I I I opposed that passes 60 okay and then the next we have resignations and terminations I need uh a motion and a second for that sub by director olad second second by bernick um any questions for director Herman okay all in favor I I opposed that passes 60 and next we are going to adjourn and transition to a study session I am going to ask after we take the motion to adjourn to allow um probably a uh up to a 10-minute break for board members and the audience to actually get up and stretch their legs so I need a motion in a second to adjourn so so by director bullan second who second it a second by director Atkinson all in favor I I I this Mo this meeting is adjourned