welcome everyone to the Rivier High School building committee meeting number 65 today is Wednesday July 24th 2024 and the time is 5:32 p.m. Linda if you could do the roll call please absolutely thank you Susan I'm going to start with Mike bardi present um you said Stacy was going to be a few minutes late so I'll just note when she arrives at Susan gravi here Dr Kelly here Carl senson here Christopher Bowen here Rich bis here Don Shel not here uh Nick rrom yeah May Keith here tomski and Tom mentioned to me that he could not make it Linda okay great noted as absent um I get hooked up on this one every single time I'm here I knew it was me I'm here thank you John and I'll just say John copis for the record John stamatopoulos for the record thank you Dr Kelly um Anthony con Leandro got it I'm here here thank you Don Martelli I am here and Joshua Miranda here excellent thank you very much everyone thank you for bearing with me we're stumbling through everybody's names you'd think after 65 meetings I'd be better at this but um Brian I'm just going to H if you don't mind I'm just going to take us through some housekeeping items to start off with sure we have on the agenda for today to start off with uh approval of meeting minutes um we actually have two of them to catch up on so the first ones are from May 29th motion to accept thank you Carl second second thank you Susan and we will do do a roll call Mike bardi yes s Susan gravi yes Dr Kelly yes Carl senson yes Christopher Bowen yes Rich VC yes Nick rrom yes mayor Keith yes John stamatopoulos yes Anthony cogliandro yes Don Martelli yes and Joshua Miranda yes thank you very much moving on to the uh next meeting minutes which would be from our past meeting the um 26 of June motion to accept second you and second and we'll do yet another roll call starting with Mike bardi yes Susan gravi yes Dr Kelly yes Carl senson Carl Fenson yes thank you Christopher Bowen yes Rich Vis yes Nick rrom yes mayor Keith yes John stamatopoulos yes Anthony cogliandro yes Don Martelli yes and Joshua Miranda yes and also noting that Stacy Rizzo has joined us I'm going to note that as 547 thank you Stacy okay um next on our agenda we have June invoices um and this is actually uh it's both May and June for kigle um I can actually share the screen uh for the summary sheet so everybody knows what we're what we're looking at um so this is for finishing up um feasibility study for kigle um for their invoices for May and June Services each in the amount of $2,440 and then we also have uh left Fields uh June invoice which is invoice number 40 which starts our design development services um and that is in the amount of 236 224 so we have a total of $287,100 um and that is for again for both feasibility and first uh design development services um so correct me if I'm wrong but I think we still need to do these one by one yes we do even though they're both conly invoices so we'll start with um consig invoice uh for services for May uh in the amount of $2,440 motion to approve second thank you just make sure I get my notes right here and we'll do the roll call with Mike picardi yes Stacy Rizzo yes Susan gravi yes Dr Kelly yes Carl senson yes Christopher yes thank you Rich viske yes Nick rrom yes mayor Keith yes John soplos yes Anthony cogliandro yes Don Martelli yes Joshua Miranda yes thank you next we will then do uh invoice number 18 for June services for kigle construction in the amount of $2,440 motion to approve invoice number 18 for kigle reconstruction for Jun thank you Susan second I'm sorry who was that who seconded that was mea Michael P Michael P thank you drawback of having only one screen open is I can't see who's talking all right and we'll do the roll call Mike bardi yes Stacy Rizzo yes Susan gravi yes Dr Kelly yes Carl senson yes Christopher Bowen yes Rich V yes Nick rrom yes mayor keth yes John stamopoulos yes Anthony calandro yes Don Martelli yes Joshua Miranda yes thank you last but not least least we have left Fields invoice number 40 uh for design development services for June 2024 motion to approve invoice 4 for leftfield LLC for 23622 second thank you Stacy thank you Susan can I give a little discussion on this before we vote yeah okay um I had just asked um Brian D if especially now that we're going into the design development and these bills are going to be much larger than what we're used to paying um in the previous section we in schematic design I think it would be helpful for us to see more than just a final tally number not that we need to see an accounting of every single dollar um but some detail for transparency for the public on what adds up to this $236,000 if we could take just a couple of minutes to do that before we vote sure um I could go at this one or two ways Linda um I think in this if you can scroll down to the left field invoice that's not a bad place to start um so we are the we are now post feasibility study um we're billing against the design development phase of the entire contract um what you see at the bottom of this invoice is um a line by line accounting of the um items in left Fields budget um there's a similar setup for the Perkins Eastman budget the kigle services are always going to remain static it's a little more basic they just bill a flat rate per month um and typically I know these numbers do jump up and um I'm not saying this to Garner any sympathy but um companies like us uh including the designers usually um aren't making money on feasibility studies and um ramp up when we hit DD I know you mostly see Linda and I um but we're involving some other folks uh including get ouri getting our Financial Manager involved um a little bit later I have an update on the working groups one of them is meeting with Rich and his staff to really go line by line through this whole budget um but our design development phase is an eight-month phase and we're basically building it in uh 1/8 chunks through those eight months the design development phase takes us through uh January the end of January is when we'll um have a you know series of presentations summarizing design we'll have the estimates done we'll be confirming that we're on budget we'll be a lot further through permitting but um for the most part with these invoices you're going to see us stay on the line the first five lines of these are phases of the project uh design development construction contract documents that's the next phase uh at some point we'll be bidding the project and Construction contract Administration is when we add in our field support staff um when we actually have um conly mobilized out on the site close out comes after you've occupied the building the remaining items are allowances um that if we have uh subc Consultants that we need to take on to support s um individual tasks we will do that we'll bring that to the committee and Bill against those lower allowances but for the most part you're going to see an even progression based on months um through these phases as we go from design development to Construction contract docks to bidding into construction Administration then into closeup um I'm not sure if it's helpful to look at the overall budget but we could definitely take a quick peek at that um noting that rich and his staff in um left field are sitting down this coming Monday to go line by line the the one other thing I'll I'll say is the um the numbers on the left all correspond to specific areas of the msba account in system which we call ProPay you ever hear the word ProPay it really is the electronic system we use to submit these invoices and then ensure that the appropriate reimbursements coming back um so these are every line of the budget is assigned a ProPay code we'll be tracking them all individually but for now we're really just billing against design development within our contract as of next month within Perkins Eastman's contract and like I said consigli is um just a oneliner for now we' eventually add um construction dollars to cons via future amendments that this committee would approve maybe just worth mentioning also that these are tied to the contract amendments that were approved and reviewed in uh the SBC meetings a couple of months ago Brian can I ask a question sure are the so you're saying these are some specific amounts and they're not tied to Alley rates and that we're not going to see any overages here we're not going to see any savings here those are flat dollar amounts that we're paying up to which line um through closeout so the it's if we go through the project um successfully close out the project the first five lines um the one that says 0400 500 600 700 800 will be 100% buildout the allowances below it any money that's not spent there um we do an amendment at the end to quote unquote give that money back so below the area that Linda has Circle the extra Services reimbursables cost estimates advertising permitting Etc um are alicart expenditures that if if we don't need them and we don't uh process any motions to use them um are not inherently due to us those are not lump sums those are allowance so so left field will not come and ask for more money for any of these top five lines nor will we see any savings if it's an efficient project correct okay thank you and I think as we um our contract you can see the budgets getting a little longer here it's we we you've always been just seeing a four-line budget that's how the feasibility studies work um probably the most complex is the designer's contract and um maybe we'll do a similar thing next month month as we see their first DD invoice and just go through the individual lines uh in their contract functions very similar there's basic services that are lump sums and then there's allowances that if used they're there to be used if they're not used they get returned to the city at the end of the uh project and the um allowances are also just so you know depending on what they're used for could be reimbursable might not be reimbursable so we'll be keeping our eye on that every month uh and letting the committee know if we do have to use these whether we think they're reimbursable or not as an example um nothing on that permitting line is ever going to be um reimbursable um that's just one of the ways the msba works but all the basic services are reimbursable thank you Brian I think that was helpful thank you um is that just another question I saw that was addressed to Matt Cruz is he is he part of the um payment process over there using that um that uh State software um I think I think they have access but um left Field's going to run all the submissions run all the communication so it is it's in terms of tracking what gets to the msba and tracking that review is getting every dollar um you're entitled to back that's entirely something left field will track and we'll report to you guys on a monthly basis rich I think as we settle into sort of monthly Finance meetings that's going to be a big topic of them just making sure we get the money back from msba no I just wonder why Matt Cruz is the uh addressy he's not even on this committee we could we could change that if there's a more efficient person to send it through maybe that's something we can talk about offline I can send an email to you guys and we can address it to whomever you'd like whatever is the most efficient yeah I just didn't know if he was part of that uh that system that you're entering the bills I was just curious but uh okay we could talk I sent um I sent the email to us about meeting Monday at 1 so uh we can follow up on that perfect I they were going to Matt because he's been doing the requisitions and paying the bills yeah no I just curious what what the uh logic was this will be the first giant project that I've been involved in the city with this so just want to make sure that we're getting the info to the right people sounds good so I think we have a motion in a second and we can go to roll call Linda okay Mike bardi yes Stacy bro yes Susan grai yes Dr Kelly yes Carl senson yes Christopher Bowen yes Rich viske yes Nick rrom yes mayor Kei yes John stamatopoulos yes Anthony caliandro yes Don Martelli yes and Joshua Miranda yes very much that is um all I had for um housekeeping um Brian if you want to move over to our next item on the agenda design development update excuse me Brian before you move on to the next agenda item um I just want to ask we did make a motion last month to add Chris Cham to be a member to meting I do see Chris is here um and it was with proper authorization by the mayor and I wasn't sure if that had would be done now here during the meeting um so that Chris who will be a valuable member to our committee can be on the Committee Member list as a voting member I think technically we just have to fire off the um update to msba so I I I think maybe it's uh next month's meeting will be official and Chris'll be on all the roll calls um but I think we we just need to do a quick update to them to let them know um and um that's at least the way I see it okay great thank you thank you thank you Susan you're welcome Chris I do have that I do have that paperwork in we haven't got the response yet usually they're pretty responsive so I would anticipate would have it in time for the next meeting okay perfect um they're I'm probably going to be just updating with some of their staff next week Dr Kelly so I'll just um I'll see if they can move that along yeah and we can proactively put it as a vote on the agenda as well because typically if we want to put any votes that are required on the agenda prior to um the actual vote so we'll put that on there for next week and next meeting thank you sounds good um so otherwise um we don't have um a terribly heavy lift update tonight um what I wanted to do is just go through a quick verbal update of all the working group meetings that um either have come together or are coming together um a lot of those meetings are what's going to drive content for building committee updates so um most of them started up in the last week a few of them are happening in the coming days uh we anticipate next month having a little um a little more intensive of an update about uh design and the site after my update maybe um maybe don you could give a quick preview of that but the uh starting with the design um working group the meetings reconvened yesterday uh at the high school there was good attendance um those are going to start repeating on a regular basis those are mostly LED um by Perkins Eastman and um Susan is the point person for them we've had good attendance everything went well um I'm going to just run through these meetings and if anybody wants to mention anything from them that's fine but they're all going to lead towards an update for next month um tomorrow is the first site campus in athletics uh meeting we're going to be meeting down at the high school that involves uh Carl uh Frank Shay the athletic director sergeant major calendar uh Tom scosi John stamatopoulos and Michael HOSA from Parx and wreck um we have continue to be meeting bi-weekly to discuss site utilities with Nick uh Chris and Carl and the civil engineers for the project um this week we were working a lot on some of the details of how the um storm water and water structures um making sure that we're planning um on providing rever City standards um so those are pretty technical meetings that'll be ongoing by-weekly tomorrow is also the first um meeting that I'm having that we're sort of calling the city planning meeting with Tom scosi um in uh Claudia Korea from City Hall um we're right now going to be sort of focusing on seeing what information we can uh we can get out there about the potential for a commuter rail stop we'll also be talking a little bit about National Grid and some of their other projects that they have working in the area um we're also going to try to leverage that National Grid and their other projects to get them focusing on our project we have to um have a sit down with them about electrical and gas capacity to really hone in on some of the rebates and um then move into the monthly MEP and sustainability meetings um so getting National Grids attention is not easy uh but they have some other projects going on in the area and along the train tracks that um as noted we're gonna we're going to try to bend to our favor to get them paying attention to this project uh we also had the first it um related meeting yesterday actually it was today at the high school with Jan Ferrara Steve staff Chris Bowen was there uh Carl was on and a number of Consultants we're really focusing that right now on bringing fiber to the site it appears that the plan is going to be to um have the city's fiber vendor bring a line um from Rivier Street the name of that school is escaping me right now I should know this is that the Paul Rivier yeah but that's right now the extent of the fiber Loop so one of the actions that we'll be looking to do most likely next year this is an independent vendor this isn't really through kiggly our contractor uh but we need that fiber Loop that all the city services run on extended down to Wonderland that'll be its own freestanding item we've got some spots in the budget where it could fit uh right now that's the topic of it but ultimately uh we also talked a lot about servers and uh highlevel items those meetings are going to work their way into a lot of detail about security classroom educational devices uh PA Etc right now again we're just focusing on um what's the first step to get the fiber to the site and as Rich mentioned we're going to uh start with a meeting next week to review every line of the budget and make sure that the left field budget is in alignment with the software that the city uses is in alignment with the software that I mentioned that msba uses uh at that point we track every dollar that comes through the system we know whether it should be reimbursable or not and um that turns into sort of month upkeep for Rich Rich's staff and us to make sure the right money is coming back from msba so a lot of these meetings are in progress as I said a lot of them happening this week and um it'll coales into a more graphic update for you all next month's meeting and um Dawn or anybody that was involved with these meetings if is there anything noteworthy or you just want to do a a quick and easy preview of some of the stuff we might want to cover at next month's meeting I can speak briefly to the design working group we met yesterday like Brian said uh good attendance it was kind of a kickoff regroup reminder where we are in the process what decisions need to be made by the end of DD uh as it relates to next month we'll be looking at any plan refinements that are happening uh exterior building massing if the program shifts have um affected the massing as well as exterior uh finra and and window openings and materials so uh quite a bit to cover but some of it's like a holdover from last time some things have changed maybe look at a few options on window patterns so um yeah there's a lot to to look at and from there we'll be continuing the exterior as it uh we need to but then moving to the interior as far as you know uh way finding finishes uh renderings of like specialty spaces so there's a lot to cover uh in the next five months basically I I put it through the cost estimate in December Brian because we need to really make all the decisions by then so yeah that's probably just a good Minor Detail um you if when you hear me saying that the design development runs through January really it's we've got to lock down all the design parameters and everything we need to put a dollar value on uh in December and we then uh hand off all of that data to two teams of estimators we work with we and Perkins Eastman their whole team work with those estimators and kigle kigle is one of them um to through the holidays be doing final estimates that'll all be presented in January so on some level all this design related stuff we need sort of tapped off by the beginning of December so that we can spend the month of December uh doing the estimates making sure we're on track financially any the only other quick update we will project Representatives will be attending um or planning to attend the August 7th Conservation Commission meeting as a follow-up to the an red process and that's really going to be discussing details about um some of the items the project is going to be uh implementing um based on the last hearing and um really not much to update there but I wanted the committee to know that we um we are seeking to be on that agenda on the 7th to return to concom that's really um most of what we had for tonight as I said pretty quick meeting we'll have um a little more bit more to chew on next month any questions or comments uh about any of the working group meetings or progress so far items you folks would like to see next month if not we can probably do a quick check for new items any new business uh from the committee members and if there's none of that we could jump into public comment uh name and address for the record if anybody would like to comment I'm going to look around for hands seeing none last chance I don't see anybody see none I think that's all we had we'd uh entertain a motion to adjourn motion to adjer second okay thank you very much thanks everyone thank you all for your time thanks you thank you have a good night