everyone welcome to the Rivier High School building committee meeting number 62 today is Wednesday May 1st 2024 the time is 5:32 p.m. uh Brian if you would like to take the roll call please sounds good uh Michael picardi here thank you Stacy she's waving that she's here yes I'm here yep uh Susan here here Dr Kelly here Carl here uh Christopher Bowen I'm here sounds good I don't see Rich oh I do see rich rich Vis K yeah perfect thanks uh Dawn here Nick here uh mayor Keef uh Tom soski told me he's going to be absent I don't see him uh John simopoulos I'm here Council to Cog Leandro here uh don Martelli told me he's gonna be absent and I don't see him either and Joshua Miranda here excellent thanks we have a quorum and and we'll proceed sorry Susan I saw you talking are you talking to someone else excuse sorry just for public recording you know and information we did identify the 508 number as Joe Leen before we started recording so I just want that to be on record for the public okay sounds good we don't have a lot to go through tonight um I'm gonna as I said in the email I sent earlier first off just apologies that the minutes and the invoices didn't get out in the um in a timely manner that slippedy the cracks on me um we're going to push that housekeeping towards the end of the meeting so if anybody does want to have a few minutes to click through them that's fine um and I am going to start with a general update so we're going to sort of skip to agenda item four um I am happy to report that we've gone through the msba schematic design approval cycle um we have been to a facilities assessment subcommittee meeting we have done a project scope and budget meeting and last Wednesday the project attended the msba board meeting where they approved the project to move forward um into basically the rest um everything that's yet to come so the ball is um now officially in the city of River's Court um to vote the project um we are going to be attending a meeting this coming Monday with the council where we will share the couple of slides that um we'll show you tonight that I emailed to the committee uh there's some good news on the reimbursement front there and uh that will then um move towards a bond hearing on May 20th um so there's some process and protocol associated with that advertisements Etc that is all set up uh May 20th will be the the big date to um move the project forward at the council level and we are going to have our next building committee meeting uh two days after that on Wednesday the I'm pretty sure it's the 22nd but just so I don't misspeak let me look Wednesday the 22nd we plan to meet again um at that meeting I want to do sort of a brief recap that's the meeting where we intend to have final invoices for the feasibility study the $4.3 million budget we've been working under um and also present contract amendments for left field kigle and Perkins Eastman to move forward for the rest of the project so we'll have those contract amendments out to you uh the week before so you can look through them um what I'll tell you now is they're all going to be in alignment with the budget that's already been approved it's just the next formal step for the building committee to extend um the three Consultants contracts into the future project that will be approved on the um that is up for approval on May 20th so quickly I'm going to put on the screen sorry I just want to try to not lose track I sorry uh yeah comment mayor Keef uh thank you Mr Brian Donan I just wanted to also bring up the um some of the things that uh from the city side and from the finance side that we're preparing for that we have been preparing for uh as this is going to vote uh in May well it's may now so that's great is um msba one of the questions that they had as a lender as a as a personing offer money their big questions like you know giving this much amount of money was how are we going to pay for it and uh we had to articulate and talk about the funding plans and and what we're looking to do to make sure that the city can afford this big project obviously that went through the muster with the msba and their their their their staff and their team and they were very favorable on the project and and so we're excited about that the next side is this the city council is going to be uh as they have asked to same question so I Know Rich has prepared some documentation that he's going to share with the council uh for the next council meeting uh but wanted to State while members are on the call if people have concerns or questions about the funding sources and how we intend as City to afford the project um we have a lot of documentation and uh we we we're putting a presentation together the the um for the 20th vote uh in advance we have all these 20 days to answer as many many questions as we can I know council president on as well I did want to specify though our our leader in the finance world in the city of Rivier is not available on the 20th um he's going to miss out on a historic day but um he has allowed himself fully available up until then so just make sure everyone is aware that um he un unfortunately can't be there but but he will be up leading up till then very Veil accessible okay excellent thanks Mr Mayor and I do see Rich's hand up yeah y excuse me thank you uh thank you mayor and thank you everybody um yeah if you're really uh bored tonight after this Mee and you can um check out the agenda for Monday night which shows a pretty comprehensive 10-year Financial forecast along with debt schedules uh for the general fund and the water and sore fund that tied to that as well as a 25 slide presentation on uh fiscally year 25 budget as well as uh just the just the financial forecast that will try to help people better understand what we're up against and and and how we're going to try to finance this project with that I also did put forward the caval lettera for the bond authorization which will call for a um public hearing on the 20th before the final vote I am uh I'm am unfortunately out of the state on the 20th um you know maybe it's a good thing I won't be there for the vote uh maybe not but it will uh I think on the sixth will be a pretty um interesting council meeting I'm sure there's going to be uh lots of questions about the forecast about the uh assumptions on revenues and expenses and and everything that's leading up to this but um I think that you know with the mayor and the council working together and the school committee and the superintendent I believe that we will succeed in getting this done um within the budget of the vote that will be before the council so um like the mayor said I will be available I'm sure after the 6th there'll be a lot of follow-up questions um for all the councils that are out there or anyone else who may have some questions please uh don't hesitate to reach out to me but um you will see in the forecast that you know some of the years are looking um they're in deficit and then some of the years they're in Surplus and that all kind of speaks to the es and flows of different expenses and and assumptions and um the more people that look at it and and question it the better I do my best to try to make that realistic as possible but that's the uh that's where we're at right now and um I just wanted to update the the the committee here that there is a uh large presentation on Monday night that should really help pave the way for the vote on the 20th thank you thank you Rich and I just saw a quick question from um from John stamatopoulos is what is the time of the Monday um meeting council meeting we have subcommittee at 5: and then the full meeting is at 6 o'clock six o'clock the public hearing is on the 20th the the voting uh will be done on the 20th when's the's When's when's it open to the public for comment the 20th you're welcome to stre you're welcome to speak on the sixth I think typically the public at yeah I know there'll be 150 questions probably directed to Rich and if he's not there I don't know if there was any opportunity to have any of that done on the sixth hopefully that's open Authority you'll be able to speak John yeah I think on the six there'll be a lot of questions on the on the slides and uh and the forecast and hopefully by the 20th people have made up their mind on whether they're going to vote in affirmative of not but uh I think the 6th will be a critical meeting to uh really walk through all the assumptions and in the questions so um I'll be ready thank you excellent one more item I did want to put out there is um I mentioned board approval the the board meeting went really well msba had nothing but good things to say um about this project moving forward and um the meetings don't always go like that um so it was really nice to hear their feedback and um in support of the project so I'm gonna just make a quick note on um the six the mayor and I have contract negotiations with the teachers union um so hopefully I at least will be able to um get to the meeting uh maybe a little bit after six I'll get there as soon as I can um I'll do my best but just to note for people I'm I'm estimating that the presentation itself is going to be about 45 minutes to an hour it's pretty it's 25 slides and even at two minutes a slide that's almost uh 50 minutes so uh hopefully uh if you get a chance to check it out and you have any questions beforehand let me know but um hopefully you'll be there in time for all the Q&A Dr K that's helpful if I may just with some time time issues here um we we will not get to the presentation right at 6 we do have some award ceremonies we have subcommittees to go over and then then the communication so if you show up like 6:30 I think you should be fine thank very much excellent sounds good so some good news from the msba um I'm GNA share my screen here uh let me find the right and of course I shared the wrong screen sorry one second let's try this once more you'd figure I'd know this Zoom stuff by now um okay so um really simple really high level um two boxes on the screen here the box in the middle that says prsd was the budget um that we we presented to this committee and to the city council on January 8th uh the Box on the right circled in red are the results of going through this all for the last month with msba um long story short the budget is the same um and as a reminder this is just the new project this does not include the $4.3 million feasibility study which is already funded and it does not include the $29.5 million land acquisition just in case anybody's looking at Old slides um so this is the new project that's getting uh voted on for funding the good news is um the msba grant came back um $4.7 million higher than we anticipated it to so um same overall budget 4.7 million more in reimbursement which drives down the projected rever share by that same $4.7 million um other than Rich's um detailed presentation um we're going to go through this Monday at the council um and then the council's job is to ultimately on the 20th um this is the motion that um ultimately will be ordered on the 20th this has gone back and forth between City Hall City Hall's Bond Council msba msba legal department uh everybody signed off on the wording and um we do not need motions out of this committee this committee's already done their job in picking the option approving schematic design allowing us to submit it but um this motion has gone in with the packet to the city council um we will show it on Monday but this is the motion for May 20th and Brian just to be clear I sent the same bond order language on on a separate cover letter and uh document so they'll see it twice once in your slide but the actual loan order is also attached to my communication to the council excellent rich thank you so um we'll I'm gonna just preview a little bit again we're going to come back to the meeting on the 22nd this committee um we're going to have some busy work to do to approve contract amendments and then we'll do a little um we'll do a look ahead which we'll start we'll continue doing sort of every month but design development the next phase of the project we've always had slated to sort of officially start on June 1 but um I can assure you we'll be um diving into this in the days following the um Council approval and uh the next meeting here for us will be a little bit of a schedule recap a schedule look ahead and we'll be kicking a lot of the working groups that we've previously talked about into gear um we've still been working behind the scenes uh in terms of keeping the permitting path moving forward and we'll present a more comprehensive update of how that's all laying out and um what the next number of months will entail at our next meeting on the 22nd that's pretty much uh most of the msba business and project update I just wanted to pause and see if there was um anything anybody wanted to comment on um there rich I think that's an old handup but um if you have anything else let us know if not um the only other items we want to backtrack tonight will be meeting minute approval for March 27th um if there's any questions on those minutes I'd say speak them now if not we'd look for a motion to approve the meeting minutes for March 27th 2024 and Brian I'm just wondering um we have folks got those uh later in the evening if anybody on the school building committee feels like they need a few minutes to review those before a vote we could maybe take a couple minutes now they're very brief because it was a short meeting like this one but if people wanted to take a couple of minutes people who were at the meeting wanted to take a couple of minutes before um voting we could do that now I got a chance to look at them I don't know if everybody else [Music] did and they are on the screen just as a recap we approved minutes we approved invoices those are all the invoice and talked roster update and we approved the uh additional site investigations over at Wonderland motion to approve second and Susan um Michael I think I noticed that you were absent from this meeting yes so I think it's an abstain for you Michael I'll come back to that Stacy on approval of the meeting minutes I'm trying to find Stacy on the side of my screen here she's still here I see her you need you need everyone to vote Yes I'm sorry yes yes yes I thought we did need we've been doing roll calls but um we need a roll call because we're on a virtual meeting yes oh I know but okay okay we I thought it was just a second approve the meeting meeting the meeting minutes considering everybody on it may not have been there but let's go for it okay uh Susan yes Dr Kelly yes Carl yes Christopher Bowen yes Rich yes Dawn yes Nick yes mayor Keith yes good thanks uh Tom is absent um John yes yes Council C Leandro yes uh don Martelli is absent and um Josh Miranda I think was absent from that meeting as well so I'll note and abstain sounds good next um we have three invoices um these we really as I noted earlier in the meeting um we will clean up last invoices for the $4.3 million feasibility study and just do a little review of the money we did and didn't spend within that 4.3 million at the next meeting so second to last invoices um any questions on left field invoice 38 in the amount of $21,000 if not we'd entertain a motion to approve motion to approve second thank you Michael Yes Stacy yes Susan yes Dr Kelly yes Carl yes Christopher yes Rich yes Don yes Nick yes mayor Keef yes Tom soski is absent John stopulos yes Council Leandro yes to marelli is absent uh Joshua Miranda yes thank you uh next invoice Perkins Eastman uh services for March 83,7 120 motion to approve Perkins eement by 83,7 120 a second that's good I just wrote your names backwards um Michael Yes Stacy yes Susan yes Dr Kelly yes Carl yes Christopher yes Rich yes Don yes Nick yes mayor Keith yes Thom is absent John simopoulos yes Council C Leandro yes Don marelli is absent uh Joshua Miranda Yes sounds good next um kigle construction precon invoice number 15 $2,440 motion to approve conly for $5,440 second thank you Michael yes Stacy yes Susan yes Dr Kelly yes Carl yes Christopher Chris Bowen did we lose you nope I'm here I was having trouble unmuting Yes sounds good thanks Rich yes Don yes Nick yes mayor Keith yes Tom soroski absent John yes um Council cogliandro yes Don matelli is absent Joshua yes thank you all three motions pass that's all the business we have tonight um think we'll do a public comment name and address for the record if there is any I'm going to scan through the zoom look for hands last call public comment I do not see any hands raised okay we'll close public comment any new business from the committee do not see any hands um look for a May 22nd Zoom invite and uh agenda and as noted we will get the contract Amendment packages out to you the week before otherwise um we entertain a motion to adjourn motion to adjourn second second excellent the meeting is adjourned thank you all for your time thank you thank you [Music] oh