good evening folks today is March 18th 6 PM W us building is the capital expenditure committee tonight we have Nicole Parker um Doug mland Joseph Titi Alita Di Maria Carl steinard is absent as of
right now and we have Russ Fox hi J I guess eston is actually Carl Stein is Carl Carl is here hi Carl sorry about that hi all right so tonight we're going to make our votes um everything
that's in front of us but we need to go over a few additions correct before we even go through that process we didn't get in last time the last few meetings that we were here will be the we did High spe in so the town code book yeah
go ahead so our town code they recommend that we update it every 10 years and it's been 31 um so there are a lot of supplements and then updating the entire code um it's 155 approximately to update the
code and then I think chrisy said just around 10 for all the supplements so she would be asking for 25,000 obviously whatever she doesn't use comes back um but you know I think it's something that
we should probably keep on the capital um expenditure list you know because it's something that is recurring maybe every 10 years you know so we don't drop off like this again the
what really stemmed This was um the the bylaw for um ex no no sorry the this the umop I'm looking at it no the one the one for um
temporary no it's not temporary the Airbnb airbn yes so um there was a supplement never got in then we had some residents asking because it was updated this past year so the new
bylaw wasn't even there for the resident to see um it was just kind of you it's been updated over the years it just hasn't had a thorough it hasn't had it hasn't it hasn't had the supplements put into the code yeah have a general recurring line item called codification
updates under the town hall budget but this is something that's probably 30 years old so it's probably a much larger uh redo that has to happen after 30 exactly and it is the the quotes and everything is in the packet yeah uh the back and forth that was that Christy was
going through with the company um so basically it's you know I I don't want to spend all day with it it's just hasn't been done in a long time I don't want to spend all day on anything I already spent all day on it um you know so I think if you went
through the packet you could see all the different uh supplements in there and then the general update of the entire code is quoted in there too so yeah this is Bruce cadman's Company you remember him guys at the MMA trade show Bruce Cadman
yeah there's only three companies that provide uh these types of codification services in the country and we use General code Publishers which last time I knew is out of um Rochester New York well brought it up is Christina's using
her using them for training is that correct well she is now just one year almost into into the position so you know but that was brought it up once they started looking at things it was really the it was really the byw that we that we couldn't find in the code because it had been taken out to be
updated and that didn't happen and then it was updated again last May so it was just she just said let me look at everything and then this is what so okay so the town clerk will be looking for 25,000 yes thank you and
anything else that's new that was it all right so it's a little different this year um we have it on the agenda I guess a list of the way to go so up first is Park and
Rex replacement parts for the playscape at Wally Park 25,000 that apparently covers the parts doesn't cover any labor and there's no um prevailing wage in there at all what was that to there's no
prevailing wage in the quote okay so Russ Anderson must have called the company up that put the swing set in yeah they must have sent the salesman out they looked it over and said this is what it could use because talking to was it delori David David
Dori to he wants to record than Marcus is this gonna be is this a community preservation committee project to be determined yeah I think it Jason had done some research and thought
it could go in that direction maybe because it's a large purchase to maintain it it may fall under that but that's that that's the that's again like Mr Dei just said to be determined
yeah CPC we had maintenance here at the building where they rejected it saying that they couldn't legally use use it for main well if this is viewed as a rehabilitation or modification to bring it up to code then it may fall within
the acceptable criteria under the mass do bulletin that oversees Community preservation act projects correct but for the maintenance is the big thing when I did the research for the track it has to be
as either rehabilitative or to maintain the Integrity of the piece of equipment or the track or the all the different things I've looked into so as long as it's a like a capital purchase to keep it from failing we're good to go but
that I'm in complete in favor of it I'm just thinking about the roof that was turned down that meets all this IIA that you're saying so I'm just wondering you know yeah the kind of you don't it's like the lottery you don't know if you
don't play well you know it's just funny how but from the perspective of this committee correct we're not always we're not very concerned at this juncture where it would be funded from and if it if it went a CPC project
then it's not under our purview whatsoever but this is really an up or down vote whether it should be further con it's a non-binding vote whether it should get further consideration during the B budget process right so it's just one factor into the finance committee
and the select board as they develop their respective budgets for reconciliation whether this would continue so it hits our threshold that's in front of us exactly Mr chairman yeah and I'm fine with that but I
am I don't want have to do the homework but I guess I have to do the homework later to really get a real number for now it qualifies here you just double it roughly on the back of the envelope says you just double it I get that I don't want to hear that tonight it's
true though right all right so I need a motion so we're going to go first a motion approve or or a motion disapprove so motion to approve I'll make a motion thank you sir I'll second it do we want to Mr chairman do we want to change it to 50,000 be more realistic or just leave
it at 25 no because honestly David said look we don't need all those parts okay you know and and and he knew too because the Labor's not in there there's no prevailing wage in there yeah you know and as we've all learned in this room you really want real numbers you know
what I mean if your contractor came to your house and said ah material is 25 you want to go for it and you're going to say what the heck's the labor and give me a real number of some sort give me within 5,000 I get it right and we don't have that so for today's purposes yes we can move forward
with it but you still need and at least I know in front of the finance committee that guy's a jerk you're GNA need some some real numbers and in my opinion this this is a multi-year project and I think that's what David was getting at% like The netting is one $25,000 in parts so
if you spend $25,000 for the next three years you'll get the thing back to brand new y so yeah this is he's really looking at and I think he's being pragmatic what he presented was yeah I know if we bought all this stuff as $25,000 without the labor and all the
other expense and everything else so it's we he acknowledged that it's more than that so he's looking for $225,000 this year okay and let's figure out the right Avenue to take it whether it's through CPC whether it's through
the budget process or some other Grant but from a cap PR perspective I would the Motions made and seconded for the 25,000 and if we need to do this again next year whatever you know we would revisit it again next year for an
additional amount of money to continue the project correct motion was made and seconded all those in favor roll call vote Mr chairman yes it is we'll start with Mr Fox yes that's F Doug mowan
yes Joseph PD yes Marina yes Nicole Burker yes thank you Carl Stein yes thank you okay up next will be Department of Public Works do I have to take notes or she's just going to check the video she'll do it the video okay perfect
thank you I'll still take notes we are recording it right we are yeah yeah I check Department of Public Works Paving in infrastructure 4 million was that 4,500,000 4 million
I was good with the 4 million yeah pretty much yeah we all know what that's about we've lived it every day I need a motion motion second
here further discussion yes please so I mean this number could be four million it could be darn near 40 million so this is always going to get reconciled at the end of the budget process with what we have in free cash and what we have in the budget um via debt replacing debt
and debt replacing debt so therefore I mean there's like I said it could be 40 million and we'd almost finish all the projects that are out there so from a Capcom perspective this I I've always been of the opinion that you
treat roads as a long lived a long lived a asset just like a building it just happens to be thin and flat and long but yeah you got to treat it the same way so um I think we should just move to a
vote on this and then decide further in the budget process as to how what that number is gonna actually be Mr chairman I I vote that I ask that we vote to include U A B and C items because the other two are strictly recurring annual
thing so we should be adding those two to the motion we're about to set fourth correct those are the standard ones every year all right nice to see Mr Fox there too yes it is thank you Mr steinard I
hope you're feeling better soon ab and c and happy birthday Mr steinhart absolutely happy birthday captain thank you wonderful motion was made and seconded Russ Fox yes as amended as Doug mowan
yes Joseph DD yes I Maria yes Burker yes Carl Stein yes thank car uh Mr chairman so I don't see is the truck three things the pi up the rolloff and the dump what
was the dumpster uh motor 80,000 880,000 the truck was 60-ish and the rolloff was7 billion I forgot what that was 300ish dumpster was 80 and roll up I
thought was 300 change 305 if I remember right thank you did we clarify on the truck that it's four-wheel drive Randy was going to get back to us on that but within the parameters of what he asked for I think he can afford
to do it what he was doing I think there was a a discrepancy in the spec that was included in the budget packet but we just want make we want to make sure in our vote that it says our vote under the notes or comment section
should um require that it's four-wheel drive I would I would put forth a motion to replace the DPW supervisor truck to an equivalent current year model to what he has
today right which is that should cover it second I'll second thank you all those in favor could just get a breakdown again one more time Mr chairman this is going to be for the truck the pickup truck just
the pickup truck just the maintenance truck that's someone assistant DPW and what did we have a 60,000 65,000 yeah okay they were in front of us last year for it we said no Russ Fox
yes Doug mlan yes Joseph DV yes we Maria yes Nicole Parker Carl steinard yes next will be the repair of the dumpster which is the Piston to move it for that was definitely 80k that is 80,000 which
I still think is lowain yeah but that's wonderful if that's actually the price so I need a motion compact comp the compactor thank you thank you I Le I said transfer station you did say transfer station I do appreciate that yes but you had that T I said dumpster
right compactor comp compor yeah thank you yes I need a motion I will make that motion I will second the motion thank you all those in favor Russ Fox yes Doug mlan yes Jo Dei yes Alita D Maria yes M
perker yes Carl yes thank you and then last for DPW that we're aware no we have the maintenance pumps too we of 60,000 grinder pumps the grinder pumps okay all right so next up will be the rolloff they're looking to replace the r roll
off they currently have it was down last year for about a month um they did get it serviced finally and and repaired and up and running but of course now the threat is it could break again like every piece of equipment we own and I heard that Westfield's not returning any of our phone calls anymore because they
don't want to loan us a truck anymore yeah they and they we we had it for a month or so I think yeah it's just one of those things it's at the end it's nearing the end not the end it's 10 years old but I understand but given the amount of use that it takes every day back and forth to the beautiful highways
wow and and it's going to take a while to get set truck so the sooner you know the problem is nothing's built like it used to be 100 that's we're not really yeah we have to authorize them to go and execute a contract but we may not see that truck for a year or two so your
10-year-old truck is 12 years old by the time you start to see the potential of the replacement and then I've encouraged Randall to look at the two lawnmower Theory and keep that other truck either
in another purpose or as a spare so that we have that capability we can't take the the transfer station down for two weeks and not be able to move those dumpsters around on the site or to offsite we will
quickly run out of room as we found out this year when that thing was down actually it was a year ago budget season when it was down we were borrowing one from Westfield and barring one from uh somewhere else um you know the plastic dumpsters fill up the paper dumpsters
fill up the big dumpsters fill up they need to have a specialized vehicle to move that stuff around and they quickly get overwhelmed if they don't have it so I think we need to be we need to be mindful of getting to the point where we say it's time to replace something and
then we still end up having two of them and we're still going to ensure it and we're still going to pay for the um the maintenance cost which could be say another 20 30,000 and then all of a sudden you're um you know you're sort of matching that against what would be the
lease one or the hire a service and it depends upon how long that other vehicle's out of service presumably when you get a new one that shouldn't happen for about five or seven years when you get into those instances I think this one was a solid
nine that was good to us and I've been reading many many many articles over the last month since Randy first mentioned it and there was a new story just this week about it of the um I don't want to editorial editorialize too much about what a
disaster the truck Market is right now past 2025 26 because of um some heavy-handed State mandates around alternative fuel vehicles and that they have to buy or have to sell 7 to 11% of
these electric trucks and so on that don't work and don't have any range so I I think we should move on this while we have the opportunity yeah because that is coming in our it's year now the 2025 is the last year yeah we talked about that last week all the dealers have
ordered hundreds of extra trucks this year because they know in 2026 they're not be able to sell anything okay we'll add back to the roster of the votes so I need a motion there's your motion I'll second the motion for the Consolidated vote
for all five items which five well it was public works you were adding you we're gonna catch those up we did the dumpster yeah we did sorry the compactor all we have left after this is
the um the pumps for the um the grinder pump the grinder pumps right so the grinder pumps are 60,000 what was the truck 305 is put down I I let that stand on its own so it can go to because it's going to be a bonding ISS issue I'd let
that be its own separate motion the 305 truck 305 truck yeah that's my motion so motion was made Carl you seconded the motion for the 305 yep okay all those in yes Doug M yes Joe D
yes Maria yes ni burer yes Carl Wai on carlot car Steed yes thank you all right so last for DPW that we're aware is the 60,000 for the grinder you have a hand
up in the audience Mr chairman for tpw okay let me get through this one thank you um the grinder pumps is that they rep they're trying to replace them more and more because the maintenance dollar versus the the new dollar is getting
closer and closer right vers repairs versus new he just needs to replenish he's rebuilt some and some have run out of rebuild ability so he needs to replenish is stocks andp yeah there's about 270 of those units that we're
responsible for give or take correct okay I need a motion for the grinder pumps motion right second I'll second the motion all those in favor of the grinder
pumps yes Doug Mogan yes yes yes yesl yes thank you dang is there a few things are missing this um compliance here and I'm sorry this one 40,000 is the
water system upgrade in 30,000 is we contract says new new yes the contracted equipment I think we have it's just a regular is just showing you the increase on that one is that Capital
no so we're in this just just Capital these are well water system upgrade it says water system upgrades I don't think we talked about that that was on his list of yeah of
items that he put together for the budget and some of those things fall under it and some of them fall into programs but if you want to protect it by having it as a capital vote whether it's needed or not we can do that Dian uh this is the notes from his
meeting F-150 Solid Waste policies affect diesel usage that's the truck okay next item trash contactor we talked about that grinder pumps is on there yes add that he is looking to hire a consultant
for nepi water permits to assist with necessary reports regarding water system upgrades North longard Road spr Water and Sewer so that 40,000 could be the digging the hole to connect those three
or four water users remember that was the North longard Road North longard Road yep how would that be a capital item I don't think it is it's sitting in and in her budget book but it didn't
come in front of us as a capital may be hired equipment but it's not Capital upgrade the water main and Buck Station which dollar value was that that's the 40
40 water system up up grades 40,000 well let's take Carl's advice and let's make a motion on it and you know so we'll make a motion of safety for the water system upgrade yeah does Capcom have perview over the water
departments Capital we do yes it does yeah well then I'll second the motion based on that firm indication okay motion was made second and over the water system upgrades for
40,000 all those in favor yes Doug M resoundingly yes show yes Mar yes B yes cared yes thank you and the so the new item that the uh
npds permit compliance that's 30,000 and I think that that was for the guy to come in and do that now is that a recurring I always thought those were Angel renew that National pollution discharge elimination system and I thought that was just a
recurring EPA requirement it is what we're adding a new line item because we we've done all we can do with that and now we need to have someone come in and get us to the next level yeah and that's where that came will that be an annual
recurring cost I bet you it is no well then well because there'll be another level after that no they're it's going to be a multi-year Endeavor but it's not recurring at nauseum so it's in I mean in perpetuity so it's
it's maybe a couple of years but I think that's why it should be in it was in front of us in the first place right all right well Bas based upon that New Jersey interpretation of ad nauseum then we'll go with it okay that was the
technical term Carl like an amortization schedule are you making a motion Doug M made the motion Carl are you seconding it yes your New Jersey guy all those in favor let Fox yes Doug moglin yes Joseph
Dee yes Alita G Maria yes Michel Parker yes okay and the other one was contracted car vot Carl oh disappear we lost Carl might drop out Carl have to take a pill Carl abstain Carl
abstain I don't know where this day's going okay so contracted equipment for was 35 he's going up to 40 well that's part of the budget okay thank you Diane what was the amount on that last vote $20 million 20 million thank I have
no idea what was the amount 40 40 40,000 yes 40,000,000 okay next Police Department that nauseum thing got me I me too I felt something in my throat felt if you can't a tear in my ey have fun while you're doing this
you just gotta stop na work on that then all right so Police Department two police cruisers every year 1095 109,000 okay all those in favor best fo ey Doug mlin yes Joseph DD yes El Maria
yes ni Parker yes carain Carl abstained again locker rooms and floors in the police station 18 18, 291,000 so I went looked at him yeah yeah um depending and I'll just give you
a couple examples if you went to I'll give you the good one first detective Rucka yes his locker is polished six times absolutely spotless there's nothing out of order um it doesn't need anything time you go to another guy that
has a bag that he carries his stuff in he throws it on the bottom every day that he shows up it's a little beat up um it's but I had asked if anyone came through to maintain the lockers nuts and bolts some bracketry no that wasn't really brought up they do need some work
I think they need about three or four grand worth of work to can continue on I just if you guys know with the schools and everything else that's happening I just don't where you blow 100 but what part is the lockers and what part are the 30 or 40 Grand was the fls like 160
for the lockers I think 40 grand for the floors and I think you have to do it together you do you're gonna have to take the lockers out to do the floor and I think this year Doug mogan's opinion is those lockers need to get redone we did look at a few of them Y and they were not the
bestest choice at the time they're just I don't know what you call they're not gym lockers they're almost like their business paperwork lockers storage lockers like that beig and brown they're not meant to take that weight they're not meant to be that wide they're not meant to have those shelves so anytime
you do any of those things they blow out the sides and they're all going to start to fall over that being said I think this year the thing to finish is the fire department and finish those fire department dorms or whatever we're going
to call those those rooms get that done yeah next year we can come back and take a better look at and have a year to figure out how to better approach the police department and get those lockers done right and then while we're at it get those floors done and move that
project forward I don't think we have the budget this year to do both and we kind of started down the road with the fire department last year given their transition that they're going through right now those need to get done and believe me the last thing I want to do is give fodder to the B Department that
we're going to do this for the fire department but the reality is that's exactly what we need to do right is finish that project they have the station alerting Grant they have a couple other grants that we're going to be able to leverage our money with
Federal and 911 money in order to get that project done great and then next year we can come back and take a better look at and have a year to plan out how we're going to go after those locker rooms they need to be done no doubt but I think we can get that we can do a
better job of that any year that's my opinion okay I'm with you that's my opinion so a motion to deny prob the easiest way to do it I'll make the
motion I would I would put it what do you want I I would just table it I don't think we need to vote on it because if you don't vote on it then it's still alive for for finance and select board to take a look at it and here though so if we don't vote on it
it's still alive why are we here you have to look at the bylaw at which this is chartered under we don't have a charter but the way this bylaw reads it's a non-binding vote in the first place it's to give guidance to those other boards and commissions as they go through the budget process
um so you know like last year and and there is it is it does carry weight don't get me wrong like we all voted last year not to approve the truck forw supervisor um now L don't go too far we did a lot don't go off the reservation but we we
voted about the supervisor truck to not fund it and I vot I was in favor of replacing it last year but it did not get approved we didn't fund it through the budget here we are this year we know we need to do it this year so it's approved I think we send the right message so your your motion's fine I
just wanted to be clear as to what we're doing um two in the lock and I know you want to move it forward but I don't want to hear about it again again right because we wasted as Nicole Parker says we've wasted too much time on this I don't say it well how do you say it we don't need to spend all day on it there
you go well we don't need to spend all night on this one so I I will second the Chairman's motion all those in favor th facts Doug mowan yes Joe DDI Mar yes ni Parker yes
oh this has gone downhill nauseum yeah nauseum fire department renovations to sleeping quarters oh glad we got there funny comes up next after we just talked about that we need to finish that project agre W Fox will make the move I'll
second the motion okay all those in favor fo Doug mowan yes Joi yes G Maria yes Parker yes buildings and grounds the master switch 100,000 what 100,000 master switch is it
100 Grand no yeah cuz we didn't vote on it two weeks ago it went up 10 or 20 I know it wasn't 100,000 was it actually it was 80 and up yeah 80 and up but honestly I there's more to it I haven't seen it it's this
none of us have seen it I don't it could very potentially be yeah it could very potentially be an insurance I agree with you on that honestly so I mean and it's been broken for years so it's not I don't think it's yeah I think
it's just on the list but I don't think it's really a h priority there was no value thank you because I thought I was going there was a value when he came in front it question came in front of us I've got February 6 estimate came around 70,000 there you
go inflation February 6 today I think this needs to be clarified you know I don't think we'd be doing our due diligence motion to look at it next year in Doug M's eyes listen
I take a motion that we take no action on this item well well so so I I I think I agree with you on that because it's not that something unless it's code but there's nothing specifying that there's any sort of code issue it's just that each individual panel can be shut off
but there's no master shutdown we can't shut down the build the the issue the issue is going to come up and I can I can almost follow it through is they need to do work on the Gen set outside no that's not we to do with it I'm with you but I'm telling you
they're going to need to do work on that gen side outside that work needs to be done that is imperative that that get done actually and if if this is somehow at all related to that work that is part of the process they need to shut off the mains for the building for testing or for whatever well then that's a concern
for me but I would just soon take no action on this till we better clarify what EI whether it's an insurance claim whether it's a I cannot fathom I'd have to see it that it's $100,000 to replace the main switch a singular breaker for a
building even of this size that seems rather High I haven't seen it but it's literally I know where we're going when this meeting's over I got a welder guy I got ay no but I make a motion to take no action on
this item at this time okay this way can still if we figure it all out and we need it it go back into the budget second okay all those in favor let fact Doug moglin yes table or no action to take no action
no make no recommendation Carl um I agree yes thank you refab garage and concrete work 60 to 85,000 for the fire old fire Association that's for the padet out
there after listening to this and then thinking about it then you made some comments about the other building the boat not fitting and and I I started thinking about are we looking at the long term
here you know because we have other people that need space and are we just trying to fit a building in where we happen to have a pad you know and I I you know I so the
thought process is the town now has a tractor for this building yeah and it's in one of the other buildings right now and it's taking up someone else's room I'm sure yeah so if we put this building up we can park the tractor in it and then
SEMA is starting to liquidate some of their assets yeah so if you're still looking for that parade vehicle Mr Fox it just might be able to get one um so they're going to downsize to a couple generators on trailers the old saying is DPW wants
them out of a building and Randy I'm sorry if I said it wrong but uh you know DPW would like to use most of their building there correct so part of that new area would have you generator side but this is me going off the rails my
conversation was everywhere else in town when you put a garage door and need a oil separator are we doing the oil separator we're not okay do we running power we're not but are we going to eventually run power well we should so I think it's just morphing into a little monster and and if we do really need
warehousing space I get that yeah then then that other building comes down too where the boat is and we come up with something real right for everybody we we've been down this rabbit hole Yeah in the past you know where we ah this is is a cheap way to go look look where the boats parked right that should have been
torn down it's the old salt shed right we just put some doors on us so we can keep some good Bo barely fits in it right yeah so I I'm I'm just I I think we need space but I'm concerned that we're not looking at the the future that
that we need to put together a plan who needs space where's the best location for this what what's going to be happening in the future right you know uh rather than you know we got a slab there let's throw something would that be included in the town master plan that
we have not taken action on yet because we're talking about growth of town and needs and space we are but I don't think that's I don't think that's in there why would it be no probably is not
specifically there is a reassessment on the town's buildings and Facilities but I think that's for maintenance and you know long-term maintenance and repair but we can certainly add an item I mean because it comes down to space planning right so if we're if we're Master
planning the town and what it's supposed to look like we're saying we're running out of space for things I don't know I'm just making that I'm just making the connection that this if this is a bigger problem if we keep saying to your all of your point you have the shed Nothing fits now we're going to do a Band-Aid we're going to do a slab with a building
and it might not fit in the long run we just keep banding things that don't end end up working out is that town government though no but she you're both not wrong you're both very right I mean kind of no
they're right you know the uh if we didn't have the tractor we wouldn't be looking at a building right and you know the the the issue with the boat and the um I mean but hopefully we have for 20
years right and they've got it fitting in there but it just fits right so that's why I had proposed to come off the end of the existing salt shed to make that a little bigger than rather than putting another building down near the wetlands at the old fire Association
building that just finally came down um there's ways to do it inexpensive to like as a temporary fix but I don't think we should be building any major structures without well I mean I mean the honest answer is to all of
this is that when we're done paying off the bond on the DPW garage correct we need to be looking at where we're going to site the future DPW HQ now I don't think that the tror is going to go there but I certainly see a place where the
boat could go there right as part of the design and build of that facility and for SEMA I mean right well see I mean just like aam they're 100% sent right on SEMA I mean to finally um dispose of those two vehicles
that were used twice a year for parades and you know a radio event that can actually be done without it I I get it and it's as painful as it is as much of Pride and we have in the community um that to to finally move on from those
two two vehicles makes perfect sense but um you know and but prudent planning you know at Le you're 100% right Russell you're right is to think about this more than Department by department and go I need a shed I need a shed before you know it we've got to see a sheds out
there um and we need to figure out what we're doing so i' vote to take no action on that i' make a motion to take no action on that second all those in favor Russ Fox Doug Mogan yesd yes D Maria yes
is okay I think we lost Carl all together we texted me you texted here yeah he's have to leave the meeting okay cool thank you Carl stains car stain left the meeting around
6:40 okay block upgrades for Town Hall 60,000 is that also a bigger project no I think actually that this is this is step one of a much larger project and um I I'm briefly familiar with what they were talking about doing here I did talk to
Russell Anderson before he left that role um I did talk to Dan and I'm gonna have a meeting with Dan on this um I think the day of reing this building again after we just did it a couple of
months ago again we should be done with that and we should embark on a process of modernizing the the physical security controls that we have in the building to give flexibility traceability
accessibility and then embark on a process and this is a multi-year plan this is not a one-year plan um but embark on a plan to do something that can be utilized for the entire town infrastructure so this is
something that can you can roll out to town hall buyes right behind police is right behind they had something in their budget this year for looking at starting to replace some of the stuff let's get everybody on the same page because this is one of those things that kind of like
it was 20 years ago where everybody went off on their own and they end these little fums of it stuff well this is the same thing and you could eventually take this to uh besides fire police Town Hall DPW
Wally Park Cemetery not that people are dying to get out sorry well and um that was just for Jason for last week and um you know but we can roll this out you could have a single pain of glass that you could manage cohesively you can give
board members and commission chairs and whoever access to the building when they need it you still have access for the public 100% someone leaves the employee of the town you turn your badge off you don't have to rekey the building right or you don't have to worry about that someone make a key or or it those are
Antiquated rules in these days so I think my recommendation is yes it's more money than ring the building once but this is a this is PR prudent financial planning to get you going in the right direction for the
future access and control of this facility and every other facility in the town of Southway come back with a real idea no I think this is a fair number they've got to go I I'm telling you it's going to be it's going to be a couple hundred grand
by the time you do everything but it's it's going to you're not going to do this in one year you're going to do the town hall a few doors in town hall more than a few you're going to do a bunch of doors in town hall the first year you'll do a bunch the second year maybe you'll pick up the police department in year
three and the fire department in year four or vice versa um because they already have a system huh yeah but they've started working on that plan and I I can just tell huh who Dean with the as as the Director of the buildings and Gra rounds right what they have they've
got a couple estimates from a couple vendors I've made some suggestions to them based on my out outside of town experience as to what does work and what doesn't work and in in my opinion the town is best served with
something that's not physical Hardware in this building I.E another server get something that's managed from the cloud you pay it on you pay as you go type of service um and you just go in that direction but
I think having somebody come in and rekey this building again and remaster key the building is a Fool's errand I don't think it even needs that what has changed where we have to rekey the building well I I I disagree I think that we actually had that a couple of years ago maybe it was less than that a
year ago as a selectman I had a key if I needed to give someone rights to the People's Building they wanted to have a meeting in this building it was my right as a select to sponsor them to use this I can't do that anymore I do not have a key to this room right or any other room in the
building other than the select Board office in the door why did that happen more than once people wanted to have a public meeting why why does your key not work because they decided to re the building because of turnover of employee and other stuff like that and they
requested my master key back under I would say false pretense and I got back a key that opens the select Board office and the main door that being said people are going to come and go it's the nature of it of how this whole business works yeah this way you
have you have electronic locks on these doors great somebody leaves our employee or a board chairman leaves or whatever good you turn off their Badger out four bucks 100% agree with you I just think you need someone to run this program and I don't
think a maintenance person that can get quotes is the guy that can run this program to master all the other buildings someone like you and I know you don't want the headache but you need someone a little bit deeper than I've committed to them to be a to be
consultative right and and by the way for everyone who's watching I have no dog in absolutely other than I have some experience I don't want to blow 0 Grand something else doesn't match it the thing is with these things is that the big infrastructure the $60,000 this is an old building
absolutely all the work the 60 Grand is wiring and cutting locks you actually have to replace you have to put a mag magnetic lock there an electronic strike over there that's all the work the head end down in the basement where the actual stuff is going to
be minor relatively minor expense and if you change your mind in five years to go to a different system the locks are still good the mag locks are still good it's the it's the head-end wiring that you have to headend electronics that you have to replace I saw the per first
proposal that they had brought in and they were going to have a computer downstairs that and I'm like no we have to they have it over at the PD now we have to get away from that that's not the trend in this business another piece of it equipment that's got a security RIS and we have to keep updated and blah
blah blah we we've stopped all that we've been moving all that to either the cloud or a manage service manage service well whether whichever service we go to for that would be exactly that there'd be no equipment here that you have to
update server or a PC this would all be you update something in your web browser it gets downloaded to the panels from the cloud and and you have a monthly recurring fee from a service provider not a managed service provider but the service provider who provides this
electronic um system to to to do that the nice thing about it is is that if you terminate a Park employee their badge gets turned off it stops working at Wally Park it starts working at Town Hall it stops working at every place instantly I I totally I agree with you my only
asterisk on that would be is if we're going to do this we need to commit to doing it over uh relatively shortterm period of time because as you know the technology changes and we don't want this building on one system and now all of a sudden we wait two years to do the next one and they've sunsetted the system and now we have to redo this one
or we're on two disparate systems that's the only concern my my experience I I've done this I've done four buildings in the last 20 5 years and yes I did go through that 25y old building and replace the system once
okay but we didn't touch the hardware at the ends okay we touched the the the basement stuff with the controllers and the cloud we went from the on premise PCS server to cloudbased so the the panels are Cloud enabl as soon as you make a change in the web browser it gets
sent to the panels yes it was it was not insignificant but compared to the actual work that needs to be done in town hall to actually make these these more locks electronic rather than you know key and whatever today the the locks themselves are they're expensive and then replacing
all the door sets is expensive you know the the locks on the doors because they're all handicap accessible and all that other stuff you need to keep with that um so my take is this is a probably a fiveyear plan and it's not $6,000 a year but it
because some of the buildings already have it like FD already has a system but we need continue improve it and then replace the one they have to be consistent with what we're going to be doing here same thing with PD and then you go out to you know we've talked for years about you know Wally Park and
having those those locks on a timer so that the bathrooms lock at night absolutely and well that can all be done in this type of system rather than having another disperate system that we're managing you can add that to it as well that and same with DPW DPW has some
card access today well that can be taken over by a newer system in year 2 3 4 five so I I'm in favor of of moving this forward at the higher dollar amount to kick off this this uh this process and that's my motion
okay second oh second all right all those in favor yes Doug mlin yes Joe D no Al D Maria yes Nicole Breer yes all right steinard abstains yes he does the concrete pad is
not in front of us I don't I think they're they're still getting quotes or was this um were they looking to see if this could be covered under CPC it is which concrete pad the uh South Lake public liary they're going in front of CPC with that CPC so do we just table
they never actually came in front of us right I think we wanted them to come in front of us and at that point they never did library was all cuz they're going after CPC yeah um and she was talking about some fundraising and then that really wasn't working out um so I don't
know where she stands with this I know some you had gone and something yeah we have some folks being developed for absolutely yes concrete y she's got I mean is this some can we um can we can you do this later on does everything have to be done right now yes yeah we can vote to take no action on it
rather than vote no on it if we voted no on it think that would send a stronger signal again that usually just sends a signal back to the other boards and commissions that are finance committee select board that are going to formulate the budget right and they take they tend to take direction from this meeting but
they're not bound by it so I would vote to take no action on it given that especially if they can go in front of CPC um more power to them yeah and I think what was said in the end was she didn't have enough quotes I think she does have plenty now okay and and I
think they were she just didn't know if they were going to get in front of CPC in time or Tom meetings was kind of how it was meeting next week I understand that but I I'll make a motion to take no action on that at this time second
Perfect all those in favor R Fox Doug Mogan yes Joe de yes yes yes Carl steinard OB stains stains highspeed internet 5on 15 to 16
million well we have a meeting next Tuesday is a community meeting yeah uh whip City's coming we've invited everyone from the public to attend um I asked to have this put on this for a recommendation to send it back to this
uh into the budget process yep and you know the the program has to speak for itself at the end that it's going to be self- sustainable and not fall back on the taxpayer and and it's going to fall on the rate payer of this service the math tells us that we're
there that we can do it um with that take rate though right with the 50% take rate yeah and there's there's you know with any model there's assumptions and you have to plug those assumptions in I've been
very vocal about this since we started this process I spoke about it at town meeting two years ago when the town meeting authorized a $3 million Bond the select board had previously authorized 900 and something thousand towards this
project we also have a $250,000 Community compact Grant but my and the high-speed internet subcommittee of which I was a member sent back to the select board saying if you once you step off the
precipice you have to finish and so hence the reason for why the bond authorization this is not a one-year project this is a fiveyear or six-year project to get it done but they want their feeling was to get the authorization for the entire project you
wouldn't borrow all the money at once but and I you know the analogy I drew was the sewers you know we did phase one of the sewers we are now left we're funding $20 and something thousand of the sewers year over-year on a tax rate why because
we did phase one then we went to phase 1B 1 C two whatever you want to call it and voters at town meeting shot the projects down after we built ginormous infrastructure in Westfield and the parallel Interceptor so we are left with
infrastructure without any rate payers to pay the infrastructure if we step off and go we can't get chicken if we get chicken we will be left with the same process the same exact thing that we have with the
sewer in that we'll have an incomplete infrastructure paid by too few rate payers to overcome the fixed cost right if we go and construct the there's a map behind you of all the fiber hoods in town if we go ahead we have the bonding
authorization and we're permitted to go and build out the infrastructure and put the raid payers onto the system the models say that it will pay pay for its debt pay our bill bu a whip City okay
and pay off the debt within the 10e or 12 year time frame that we want to uh put bonds out there for if we don't we're we're we will assuredly fail right if we build three fiber hoods out of the 17 or 18 and go
oh boy we're stopping we we're sunk right just like we're in this picture with sewers um so hence why the high-speed internet subcommittee recommends the select board and and you know I've been been encouraging the select board to take the vote to move
this to town meeting to get that bonding authorization you know you'll see a lot of information next Tuesday um 6:30 right here Town Hall Auditorium um with presentation of whip City fiber what you get for your money
right what the service that we're going to deliver I.E we're not going to deliver NBC and ABC and ESPN you're getting an IP address right you're getting highspeed internet that is it right no content um and so on and so forth answer all the questions that we
can answer show the math as to how we're going to get there from here yes you have to make assumptions you have to make assumptions around take rate or else how else could you model it you know we set a dollar amount of what we think we can charge for the service we think based on that we'll get a take
rate of X therefore it brings in receipts of Y and therefore you pay off your debt in y years with without being a burden on the taxpayer no different than in the end this becomes an Enterprise fund just
like the water right water pays its own bills water is not carried on the tax rate yeah it pays its own bills there's there's there's no alternative to water you either have water or you don't we don't do government if we don't do Municipal fiber yep the alternative is
we Contin nothing changes from today we continue our 100% praed you're 100% correct yeah and and and that my concern is I hear you on everything so I'm not in favor of this in general as a tax paare but my my concern is I know you
have to do assumptions I do them all day long with modeling I feel that take rate is extremely high do additional research I did on my own I am I am just concerned for the exact same reasons you said I have a feeling everybody's going to be
all gung-ho because it sounds all I know I'm being recorded but sexy and everything and then it's going to be I don't I don't really want this because I don't want the added Bill I'm happy with what I have everything and then to exactly your point we get to two fiber hoods and now it's down and we had the
sewer issue again so 100% yeah and I think Elia and I don't disagree with you you know I am the last person that thinks the government should be in charge of anything right but I've looked at this over time
and in theory anybody could come into the town of Southwick construct a another competitive Network to what we have today from the incumbent provider in 30 years no one's done it in 30
years the incumbent provider has consistently raised prices provided a good service I'm not taking anything away from them the quality of the their customer service is correct but the actual service that they provide
is not horrible but hell just last month if you have if you're an Internet only Customer because I can speak to that direct your price went up three bucks you didn't even know another three bucks and it's gone up every year there's no check and balance against the price and
that's what we're really trying to drive and I'm telling you you're going to see well you're seeing it already the incumbent provider has mounted a significant campaign within Town advertising social media blah blah blah um they're giving away free laptops at
the senior center right around the holidays to the seniors boy they've never we've never seen them in town before right they're they're concerned about losing half of the customers they have in town this Municipal fiber is actually just a direct check to hold the
incumbent accountable and and and to keep the Market Fair because the market is unhinged right now as far as as far as providers go we have one right you're seeing it in other areas too you can buy
your own electricity today right you get it over the same lines and ever source is killing you on delivery the town's not going to get into electricity delivery we're not going to con construct a parallel delivery system it's just too expensive but for
relatively short money and I I'm not taking you know 16 to18 million dollar of Total Money lightly believe me we can provide a competitive service with a proven track record in other cities and towns including our neighbor neighbor
town to the north that's showing a plus 50% take rate way better than that actually never mind the towns in other in other towns where they provide and they're the only provider and they got a 90% takee rate I get it they're the only one but if you look at towns where there is a competitive market where whip city
has gone in we can get there and we can make sure that this thing retires its debt and that's really the only only key constraint for me is that we retire the debt and that it pays its own way and it doesn't fall back on the taxpayer it's got to go in front of town meeting it's
going to be an Enterprise fun in the end just like the water is Right sewer is never going to get there we know it you Diane and I had a conversation with somebody else about connecting to I think it was uh Southwick Village or
whatever the name of the place is right now the amount of money that it costs to connect sewer to anything is so absurd you'll never pay off the debt of it of doing it um and we we passed that day my only other concern with this is and I'm
droning on way too long but my only other concern on this is this project already doubled in price since pre-co to now right if we wait and we decide we really should have done this five years ago it's going to double again and then
it become at some point it becomes unobtainable and we can't do it and we have we've we've lost so I want to push this I obviously I want to continue this on I was very clear at town meeting that I don't not want to have this fall back on the taxpayer it's going to fall on
the rate payer of the service um and I think that the number says we're there we'll have more information next week we'll have more information before town meeting but I want to put this in front of town meeting and let the voters decide what they want to do on this so therefore I'd
make a motion um you know especially as this has been my project now since probably 2018 I was looking at the news when whip City first came into town uh I think it was 2017 or 18 um I'd make the motion to send this
forward as a uh with a positive vote from the capital expenditures committee a second I'll second all those in favor R Fox yes Doug mugglin yes Jo d yes I am in favor of
bringing the taxpayers so leader D Maria yes Parker yes sure and Carl steinard abstains but thank you very much I appreciate appreciate it thank you for hearing me time and it's a tough one yeah believe me you know I sat on
stage two years ago at town meeting you know at you know as a selectman and you know we asked for you know first of all the select board voted to allocate N I think it's 980 yeah 980,000 I believe Mr Fox just grab I stole a
little bit of the money but $980,000 of money that's a million bucks let's just be let's call it what it is a million dollars we don't often come across a million bucks right and and I also said I never want to live through another pandemic so please don't temp me with a
million bucks it's not worth it a million dollars that we allocated to this project that million bucks is allocated to high-speed Municipal internet if we don't proceed we get to write a check back to the federal government for
$98,000 that money cannot be reallocated it's committed that being said the other thing I said at town meeting was I don't ever want to see this come back on Town me on the the taxpayer to fund this project it should be paid for by the rate payer and look
we've all been in front of town meeting with other people have come in front of town meeting uh words I heard of it's a cup of coffee a day it'll pay for itself this I don't want to be that guy right we're going to make sure we have the math right before we step off but once you're a Starbucks Drinker that could
get really 100% right and you know we've heard different things oh this is GNA pay for itself we're gonna rent this out and it's gonna do this and it never happens in Florida you know you don't hear it but it you you just got to do the math and you've got to look at it and you know I just think that that's
been the position I've always held on that that I don't want it to I'm not making that representation that you know it's a hope and a prayer that this is going to happen we've got math and yeah there's assumptions in the model and we're GNA have to see where they all wind up and you know I'll be the first one out front to go look this isn't
going to work I you know I've committed to that because I committed to town meeting at that time when they gave us the oth you know we went in front of town meeting twice to vote to form the municipal utility which was resoundingly approved and then we got a $3 million Bond authorization already but I don't want
to spend one penny of any of this money beyond what we've already spent in the research and the poll applications and blah blah blah I don't want to spend any money especially of the $3 million borrowing authorization and and I I applaud the high-speed internet subcommittee for having the the
forethought of looking at Town history and going yeah if we mess this up because we didn't go all the way we're going to be left with something that looks like the sewers so once we start we got to finish and that's why they want the whole enchilada at once
authorization not to go borrow it but the authorization to do it so thank you very much for hearing me out okay I don't know if we had a choice so yeah town code uh updates for 25,000 that was discussed today I'll
make that motion okay second second all righty all those in favor Russ Fox yes Doug Mogan yes Joseph T yes Maria yesker yes and
carain again all right so any new business did we cover everything we cover just wa WR so we gota go over minutes um we have two sets of minutes for February 6 and March 3D need a motion for those was everyone here for
both I was here for both I think I was here were I'll make that motion yeah you're on Zoom you were here you were not you were at one of them I was at one of them one of them you were remote one I was remot and one you were not here because you
had a school budget meeting right I'll put the motion forward for the minutes I'll second it okay all those in favor Russ Fox is for the first one not the second one correct okay yes Joseph T yes yes burer
yes Mr Stein that is all I see on our packet you need a motion Mr chairman yes motion all in favor R yes Doug absolutely Joseph de yes L yes ni Parker yes all right folks
thank you for the uh evening and see you soon thank you we're already off something and