##VIDEO ID:kZWL6G-YbMM## meeting will come to order welcome everyone the community preservation committee uh we're meeting tonight in hybrid it is after 7 o'clock November 20th we are in the land use meeting room and at this time we'll take any public comments if there are any anybody online Happy Thanksgiving same okay seeing no one with their hand up for public comment we'll move on we're going to start tonight with our minutes from October 16th get those out of the way you were present at that meeting I was it's one of the shortest meetings on records well no I I watched the video up minute so like I just didn't correct it Pi the motion when everybody feels it ready I'll make a most minutes now second all in favor start with new Jo was AB it's okay now oh it is we made the we made a rule that we can approve even if we weren't here read through we can okay okay I know you weren't here jnis I Chris I I I'm sorry voted okay um says draft down this one where it says sorry you sorry and Dennis you're special tonight um could you vote on the meeting minutes for February 21st to 2024 I thought that we did not have a legit quum what we do with your vote it's just for just in case everybody else already voted on that yeah I vote I okay good job thank you so much [Music] all right now can move forward we're going to go to the project after application town of South Town Hall facade renovation and preservation yes on down come on down yeah say your name address you know the whole nine yards uh Russ Anderson 28 Davis Road here under the facilities manager position uh to bring forward an interest for the town along with Nicole Parker 454 College Highway perfect same place we're working on hey person um so this was um something that came out of the when they did the roof project here last over the last couple years in HVAC rown they found a lot of other moisture problems um that they didn't know they had a couple swimming pools I guess we didn't know we had um and and basically the the design of the building being from 1928 um has a whole different design theory that the current buildings do as far as we Poes and how they Shred Shed water etc etc so um over the years the uh in the in the application there's a report from that architect that did the roof uh what he discovered with the uh the brick facade the Limestone the mortar joints uh things to that degree that it's not shedding water and beginning to deteriorate with within the mortar and in the bricks and stuff so what this application is seeking at this time is for the architectural to to First recruit a um a restoration architect that specializes in restoring historical buildings first off because there's many different processes that you can go through apply and we want to make sure that we're doing what's right for the for the structure being of the age that it is it's obviously the center of town government it's going to be here for a while um and we want to make sure that it's you know restored in in the proper fashion to take it through to the Future and not have other issues with water and things so there's there's a few different elements of it as I said there's the front the facade and then there's the entire brick with the exception of where we sit which is a new section it's all new brick that was built and it requires repointing Andor applying some sort of historical approved um material that does not change colors and you know there all those things start to come into play um the other part of that is a excavation on the kind of by the clerk's office if you would uh there's a water issue that they discovered coming into the solar in the basement you can you can see that it it puddles when during the the rainy season if you would um so that meant digging that out and putting a barrier tiring a rubber membrane or something to stop the water infiltration into the foundation of that part of the structure and then the third part of of the project is um from what I'm told from Carl is that there is a um currently waivers Ada waivers that on the front ramp and how that um the pitch width all all those things you know the there's a lot of real strict information how far that things have to go how that plays into the historical portion of this I'm not quite sure because you're adding an ADA issue into a historical item so they both have to be happy so I'm not quite sure what the waer means or or not but Kyle Kyle's on board the Billy inspector as well uh to to agree there is a letter in there supporting you know those changes as well would the report you're going to guess architectural report include death of those yeah yeah it would be a to z would be the whole the ramp would be the questionable thing I did talk to Mr SAR about the facade and drainage and the waterproofing and all that that is protecting the historic thing the first time but then after that it becomes maintenance he said so it's a onetime shot onetime deal the ADA compliance uh wasn't that that wasn't part of what I did speak with him about um who's who's that these a coalition okay y CPA so there are there are some CPA sample contract which if we got into them more we might be able to find some pieces that fit it's the Ada piece there is already Ada there so it would be that's not historical right so you're restoring ABA compliance which doesn't really yeah no I understand what you're saying so that would be the piece if there was none then it could be because you are allowing new people to come into a historic facility right that would be the difference there if there's not a legal one at this point at this point they're just asking us to pay for the people come to us and say whether they believe or not or find other things right you know they could know this or they could say no this we we've approved things in the past like the we don't really have to vot elevator down at the the stage and you know things like that right there have been cases where Ada has been approved that's true four things I don't however this is not do you know when that ramp was put in I don't yeah you don't know I don't know I'm sure 9777 when we moved in probably the case there have been alterations done to it at the base you know on the site walk end in order to make it more comp just we would have to do more research the Lee 48 South so to be clear this is just a request that the uh we recommend to bring it to town meeting to pay for the 155,000 for the architectural architectural construction Administration question will this include Russ plant and specs for the actual project yes that's our goal yeah okay so it so our except for the brick board work correct our goal would be that the plans architect develops plans go out we have real prices and then decisions made at that what's the next step or when is the next step too right and it's item will be itemized all the all the plants everything every part yes I mean yeah it have to be a bid document would require the whole scope of the work and you know what I'm saying my question is you stated that the new brick was installed when was the new brick installed whenever this swing was so this part is not included in the scope of that project because it's new so what was this a 97 did they have this to move in this was I think 97 of course there was that secondary you know then they added on to that as well yeah my office is not this section up to here was a 1950 Edition okay so whatever the old was made from the way they did it was different than the way they did the new stuff so stuff doesn't need to be redone it has it's draining properly that's what thech said said report anyway right correct so just the old part that was from the original building itself is the part that doesn't drain well that's sir Russ uh when was this report or or tentative recommendation made because I know that tigan Bond when they did their study of the municip back in 2018 identified the same problem you know back then was that the report that did all the town facilities yes yeah so that there was that in there I believe but when they the report we're working off is the the architect that did the roof okay so and he probably used that as well for so it's redundant so it's certified certifiable as you get yeah two different people saying the same thing it's Miracle pretty much these days I don't have a problem you know recommending to bring this to town meeting unfortunately this didn't get to the Conservation Commission in time for them to least look at it I represent the Conservation Commission I'd like to at least get the consensus from them that I didn't know needed to go there so that's I don't think you have to go we put it on the agenda so to get to give them all copies of it and put on the agenda for the next meeting this one Dennis wants to discuss this as the representative for conservation with conservation they they appointed me so I have the duty to he's saying he thinks it looks good but he wants to be able to talk to conservation about it before he gives his vote what you're saying do all applications have to go in front of the Conservation Commission for CPC I would bring them all it's up to the representative for that board so you're saying as a representative not necessarily as conservation issu no correct okay this doesn't fall under anything conservation just asking just buying representative that's all you need any copies or we can s digital copies yeah I forward you to the the electronics we get um the historical so um Lee's gonna do us a letter soon weety and we talk to Kirk from historical commission to do a letter they're just in the process you know we all we were moving kind of hypers speed because we thought the Tom meeting might be happening so we kind of wanted to get in and now it's off so those letters will work right question about this next town meeting ises it do you know when it is so far May so that's I was asking him if he could go before his board and ask plenty of time I can do what I'm asking I can do that before the next me actually oh okay going to meet the CBC after the Conservation Commission I think our next meeting here December 18 yeah so the town is it doesn't next year rcbc was one I think December 18th we'll have a meeting too because I think um W also has application coming [Music] in yeah the 18th yeah so we should be yeah yeah they approve that if they were going to have a special town meeting it be right then there's a whole different story does anybody have any more discussion or questions or nope no le did you want to say anything else in regards to like in regard to this project um it's an essential project no doubt yes the society will be drafting a letter and the president will probably be signing it Monday okay okay thank you all right great so that's as far as we are now the 18th will be back Dennis we'll talk to conservation is there any other representation boards that have to be presented it's not something yeah it's not something that has to be done historical historical commission if they well that's what we need we'd like yeah he already he said he's G to get something get four letters yeah they're in the works but since this is a historical project that's kind of essential sure no I get it co sounds like a good plan though yeah decent and we'll do some research in the meantime into the ab okay cool the board I'm sorry was this reviewed by the select board it was approved Monday approved Monday is there from am I missing no it's the select board it's our application oh okay Nicole's on the appli and you are just the Project Director yeah well not just but you are short strong okay I just left your wife thank you very much for coming in thank you have a nice night appreciate it okay do we have a land appraisal it was a very long document but I just gave you as says the meat and potatoes of it I prefer just me I did read the entire picture on the cover the back okay that's in the back this is behind the behind the yeah where the brook is yeah yeah these just highlights from the report yeah she said like good you said the meat and potatoes I think I did I did send you guys a digital copy of it um previously like within the past month or Sobe get it Le would you like to give us a nuts and bolts story on that appraise a little bit higher than your agreed on price yes we're lucky yeah so the 185,000 is the appra value of the property for industrial restricted zone property and the $25,000 is the difference between its conservation value of 60,000 which is the second appraisal so so that is the value of the conservation restriction that the town and the CBC and actually fund along with development cost for the trail signage Etc that was included in the previous application we're looking to do is determine the price and fund uh we already did the funding source right last time um yeah we now know what we have in the open space fund and um we have enough for this project you know just can you you guys have a copy of um it's very small you got you got a lot more money in the uh General unreserved General unreserved oh you gave a copy of it the uh warrant article does have a coming out of the open space account I believe yes because that the original vote yeah that's what the committee voted on time I don't know you think that's a good idea or do you want to I don't know if we should deplete that go to unreserved there's a million almost two million in there yeah I think that might be a good idea least before we get there yeah um it is a absolutely beautiful piece of property and the Vista is gorgeous what is the plan because we can't afford maintenance we don't we not allowed to do it what is the plan to keep it in a b time not be Forest uh right now and can the town afford it number one I'm not the town I know so what we plan on doing is number one having a study put together giving different options as far as potent long-term potential use it could be agricultural it could be just going it once a year it could be reforesting it it could be um you allowing succession of vegetation and Forest to take old um we will find that out you know in due time um we're basically trying to to have the best use of the land possible and avoid development of the parcel well please won't that be specified in the conservation restriction uh this the conservation restriction can be be as specific as it it needs to be and obviously the Conservation Commission as the holder of uh the legal instrument has significant input as to uh the conditions what I understood from before was that there might only one be one small piece towards the road that would be altered for parking was that there's the possibility that one portion of it could be reserved for potential use for parking or for small historic building down the road and that would be written into the conservation restriction we we want to have it wrapped up in the conservation restrictions so that uh you know we don't box ourself up completely so Beth we're going to have somebody that does conservation restrictions model you know one for us and then we can look at it and before we approve it that will be what happens out there thank you arus feld's 28 Depot Street to get maybe a little more into your question Beth the Southwick Historical Society is buying the property the town is buying the conservation restriction so there is a gap in the money so the sou Historical Society has to produce or provide $50,000 to out of it pocket out of our pocket to add to the 125,000 that the conservation restriction is providing to come up with the does that come up with the amount 175 75,000 so my question is not regarding the dollars today my question is regarding the dollars 10 years from now which is what is it going to cause us to maintain the property and if you're going to let it become Forest again that's great or if you're going to pay somebody a brush huget to maintain that Visa that's great too yeah I I I really am not on the fence with buying this property not on bed however I am considering what your future intention is to have it be so it is absolutely gorgeous it's amber waves of brain out there you sit in the the museum and you look out and it's gorgeous is it going to become a mess can the town afford to maintain it are we setting aside Monies to maintain it the town is setting aside no funds for it the Historical Society will maintain it to the extent that it is you know outlined in in the plan thank you y we will be conservation committee is GNA put a caveat on you guys and tell you you need you X Y and Z yes correct perfect so we cannot we cannot do Industrial Development on it even if it's no that's not what I'm worried about yeah that's not what I'm worried about thank you our our is keep it open space yeah the monitoring cost would be the town cost for the future right so we monitor with the conservation restriction thank you yeah normally they'll require Force plan management plan that or habitat something on a diesel property like that that would enhance a habitat because don't we do like burning and stuff do we want to take a revote on the where the money's coming out of we can do the revote on on the amount because we have to do that and also we can now say as well where we want it to come from yeah it can just start from where want from the beginning okay you'd like to make that motion Dennis do you have a question so the new I make a motion that we bring the proposal for $125,000 from CPC unreserved funds plus the other funds we can talk about that yeah we we included in our application those funds certain closing costs kiosk signage laying out Trail so there were other costs included in that and I did give sine I believe a revamped um number I revamped it again not to your favor though and I'll explain that in a second I just wanted to get this so there was a motion for 12 bot what's your what's number 125 it's not but well let's not vote on that let's vote us what you're talking on on what we're going to be bringing to town meeting how much money I mean yeah we What's the total so the grand total is I know I understand what you're asking I'm just trying I don't think it matters either way because you're you're switching unreserve the open space to unreserve right now are you going to kill the motion you can kill the motion we're going to amend the motion if to the correct dollar amount okay so the motion is just not floating right now you're secretary yeah I don't want to be where's Julie she's only counts she was I was I was recovering from surgery so that's why she covered for you should do you shouldn't have to you can't do I'm trying I've been trying this whole time anyway I'd like to i' like to revise that motion to include the total amount which would be under 125 plus well I wanted to talk about that okay okay you have you have he's revising his yes go ahead yeah we one with the yellow highlighted with the yellow highlighted so I did speak with um Lee about uh revising the um total asking price and we actually I think I have an extra copy of it 160 I would appreciate it I don't price change I didn't see that part the I didn't see the 39,000 because if we exhaust no I do have an extra get more money yeah and because we have a p says the yeah so and then we're going to make a motion to that's part of what people have when [Music] they're extra money comes up you don't have to spend it they don't use it it comes back okay that's I was that's the question I was gonna ask let me see if I can so you do have a dollar amount down here sobrina that's not your yeah 16450 yeah I just wanted to explain where that's coming from yeah um where is Mye meeting I'm gonna bring up because will question why we did that and we'll say because I'm open spaces [Music] before used to bring it and that is next time print this with bigger print Spen to her and one of4 is not our friend plenty more paper for it to fit on too yeah we could have put we could put that second page on there I'll try to I'll try to limit the margin there you go um wait here's the budget right there let me see if I can I got to share this on I gotta share you're right Saina I would not like this as much as I would have before right but I live very comfortably with this and I think we can cover our cost motion Associated legitimate cost with this right okay that's good and if not we're still going to have to you know B up to the bar you shouldn't undercut yourself because you don't want to come back for more so if you think you're going to need more than that's you can always give it back if you don't use it but so well if you wanted me to round it off to a figure I would say 175,000 in the middle side that thank you all right I will revise my motions Chris do you want me to out the price of the L8 Mar that's different from this I know this is this is on theal this was the original asking that we had asked in his application but it's been revised we now have an appraisal yes which that brought the price down a bit yeah um there was the property survey which he increased to 5,000 because it was 2000 in the original application conservation restrictions the same property plan is the same yeah sign is the same then there's the realtor cost which that's up to the CPC to use the funds for the realtor cost um but I think you guys you voted on that um closing and legal cost is the same the trail perimeter now the big another big difference is the contingency of 10% so we can only ma the maximum amount we can do for the CR is $125,000 so I took that out of the equation of the 10% contingency what is with in within the 10% contingency is everything else so that's a difference of $12,500 right so we have [Music] 39,50 for the associated cost with the 10% contingency and I added those two figures up for a grand total of $1 164,50 there we go so that is the total amount of what you guys would be voting on and that is reflected in the draft of the warrant article doesn't come within that stop sharing that okay that's what I wanted to explain back to Dennis okay we're going to have a revised motion here to approve bringing this to the town meeting requesting $164,000 50 is a total coming out of the general unreserved unreserved fund I second okay all in favor we'll start with Joan I Dennis I Chris I that's I Bri I okay it um on the next on the agenda update the application reflex needed changes which is the which is the the appraisal and also within the application it does mention Mowing and mowing is not is maintenance so that would be crossed off of the application which I can just put a line through that um that was the we can handle that yeah that I have every confidence we can handle that that I think the only two things really that the the number and the mowing yeah Mo okay to revise the warrant article so what we said reflect what we said today yeah yeah a little bit of time for that to happen did you read the article the war article is it doesn't mention the mowing or anything like that it should going have to go to the Town Council before we really get to see a final version anyway right but did you guys want to read it and see if you could approve it tonight so I could send it to council that and the explanation underneath it just so we have that ready can I can I say something sure um so I spoke with the land owner about a month ago and they agreed that they would wait until May for town meeting like nothing in writing so the board had asked me to reach out to them again so I reached out to both to the land owners there to I left them two voicemails they haven't gotten back to me I did however speak with the realtor and the realtor said oh I don't know that they're willing to wait until May so the fact that the land owner hadn't told that to the realtor was a little concerning to me right so I haven't heard from the owners I don't know both their in Jamaica oh well that's why that's in Jamaica doing what they do in Jamaica so my concern was that this pns agreement is going to expire if it's not in writing and if that is the case then I would probably request the select board hold special town meeting right by the end of the year and hurry up and do that it's 14 days so so although right now we have the time hypothetically get things done as quickly as possible right so I mean I I mean I don't we don't want to and again of course the board doesn't want a set of Precedence on having one article in a town meeting um but if if this if it's the case where this is going to expire and the realtor did say to me that if this was these were his words if they're going to wait until May then the landowner might just change the Zone himself the residential and have three loots right so tell tell the select board there would be three CPC be this the pickle ball and the uh the fa the side yeah so it' be three if that would give him incentive to do it sooner than later we could put things on a yeah Fast Track 18th meeting we'll have the pickle ball and the facad see this whole thing you're GNA have the CPC thing on the 18th when are we supposed to hold the meeting on Christmas day right true so when are we suppos we could have we could have a special meetings I mean we've done this before we've had special meetings before time right hours right so I would say I'm giving myself until Monday to hear back from them I'm G to call the realtor again tomorrow okay um but you know I don't know I don't I don't know I don't know what their intention is if if this expires then they're free to do whatever they want if it if it doesn't expire I mean there there is there a um Le is there is there a deposit down yes yes okay so there's a legal finding deposit um now it happens all the time people back out of their pns sellers and buyers so it's just up in the air okay I'm not confident 100% that they're doing this written extension right so you know so just keep that in mind as you're saying oh we have so much time until May I might have to scramble and do and and well I mean we could definitely have a a meeting okay at any point as long as people can make it we can have one yeah you know it's not a big deal and of course the board it's up to the board just set the town meeting right but I think that I could convince them to do that if you know in the in the yeah interest of and the other two applications are ready to go so there's no nothing else holding up that process for having another meeting done okay sorry I think I just wanted to get that out there because I'm I'm not really 100% confident that they're do this very good I appreciate that thank you we'll go back to looking at the article that way we can see if it passes what we think I mean everything is updated as far as price she was very I've done I've done probably a dozen of these articles and every single one of them has gotten changed when it comes back from the lawyer but that's okay as long as we pass what this says yeah they can tune fine tune it through the lawyer as long as they don't change I just want because they asked me they asked me to write it up and I send it off we just need to change the dollar amount no we don't it's kind adjusted already it's already in there oh if you look 125 and then the 39 the total at the top we're going to change it from the community preservation open space one yeah so let me just take that out yeah you to sh right where it's coming out of coming out of General unreserved yeah that does have to go in there just put General oh General General unreserved yeah and I believe at Town meetings has to pass by 23s right yes yes correct anything land purchase two3 all your friends you're not purchasing a land you're purchasing conservation true but it's for land yeah we're purchasing all your friends conservation restriction that's a good point Marcus that's a we'll check that one check with Stewart we'll check that one 2/3 check majority would be nice yeah it would be I don't see why it wouldn't be almost unanimous anyway I'm just you know a r r that's that's why we have Community preservation that's why it is here in town is to preserve things like that that's the purpose for it that's why it was in the first place mean I can see you know three nice house Lots with a third big pork chop lot going in the back and you know a nice you know MC mansion in back of the museum house on the nice dry you know upper section that would be nice for contract purposes they look to be e i okay all right I think that this article looks good the way it's written we can send that forward to the select board I believe I'll make a motion to send that to the select board do I have a second I second all in favor Joan Joan I Dennis I Chris I Beth I RNA I all right what about the explanation that's the explanation of the explanation it tells what it is do you like it it's fine do you like it yes that was mostly Marcus Marcus nice job just tweaked a couple words thank you for that explanation I'm working on the CR now there you go hey every little bit helps yeah I did get your message we G you come in uh probably not this week or next week but the week after sorry busy Thursday Friday half days for me okay you 34 College Highway Grant agreement I don't have that ready I was planning on just having that ready but it's why we don't need it before the meeting but I I just I was wanted to get everything ready for especially in December will you be ready we don't need the grant agreement written not by that time okay yeah that's for after if only if it passes we need it yeah okay I was getting ahead of myself yeah um Amendment on CPA funding category where already did that yes application submission acquisition all done with that done yep review CPC application forms did anybody have a chance to look at those online applications eval link what is it called the ghost page whatever it's called page where you can practice there's both PDF and word it seemed to work is that that thing you said fake page fake yeah fake page application so my question would have is is once that's done what's there for the next person that comes on is that say has a different doc it's just you have a new title how's it no those those won't be those won't be affected at all you basically you down so you have you click on it you and they have to come sear and then you save it on your computer you don't you don't mess with the format online perfectly answered thank you that was my biggest question review a mail I don't think we have any mail or do you want to vote to accept it or accept a new application so we have a application for yes we could I I think I was the only one that looked at you're not not I played around with it it seems to work fine oh it's good and I'm usually the one that discovers all the problems I am the problem and I didn't have a problem I didn't send up a flare that said Sabrina this doesn't work seem to work fine for me good indication that it works that can do it okay us the problem okay then I guess I will take a vote and accepting the new application process for CPC motion to approve I'll make the motion to approve the new application I have a second second all in favor I Den I Chris I I all right um so do we want toh destroy the old one yes please it will be destroyed and then we'll accept the new applications and yay okay lck done yay so happy about off the list took forever anybody have any other matters good I do sorry say no so I was at the select board meeting last week and someone was removed from the historical commission that is on our board how does that affect us well she's never been to a meeting doesn't she's been toe twice twice I've May when before you were here I think she was okay so they have to point somebody else from what I understand she hasn't been coming to their meetings either this is a leading question yes so we're going to get someone new appointed we're working on it are we've been asking working on recruiting another person to fill that board and then they have three members four members now but none of them have the AA availability to be this representative so hoping to Reg that person with that in mind thank you I'm super excited that'll be we'll take referrals too thank you I'm super excited we'll save that for later okay I mean me come on he's like I'm doneo much yeah I'm a mile wide in deep right now he's on oy he is literally okay sing nothing else on my agenda I'll be ready to take a motion motion okay third who actually seconded it Dennis okay denn I don't want to look too weager Joanna Dennis Chris I that's I I okay thank you everyone for coming thank you