##VIDEO ID:D_X77AFQAfs## yep we're live [Music] right flag of the United States of America to the for it stands Nation God indivisible with liy and justice for all well welcome everyone for our meeting tonight agend second [Music] [Music] thank you J questions yes ma'am uh on dispersement report dispersement okay question I let me get to it real quick I wanted to question the ceso technology charges of 45,000 I'm wondering why that's so high yeah and by the way Pam did uh call me this afternoon just to ask your question so I could do a little research and bring the answer and so this works really well because we have the time to figure it out and then share it and uh and I think it's good to share it publicly so you know a full transparency so that the um uh we can draft a sees so for two components of Technology one is the director role and then one is the tech a technician role and so the $445,000 payment um addresses those services in July August and September so three months quarter okay okay okay and then my second question is since ciso is handling our our finance piece of it where's the check and balances for ciso to make sure that the books are all being taken care of um again because we're paying them right yeah that was my other question in kind of a two brong answer uh one would be like the finance department U you know they will bill us for that work and then we receive separate bills for technology and so um you know we requireed to signatures two cabinet members to to sign each one of those invoices every month and so you know I'll review it and then often I'm Aigner you know for one uh and then we we get two total you know for each bill so okay so there's oversight there's a solid process yeah okay and is that a policy or is that written somewhere that you have that I don't recall the policy but we do it and uh in fact what I could do is add that to we're kind of coming up with District protocols uh which include some changes well actually in every area of the district and so you know I can include that as kind of an expectation yeah especially finan right yeah okay all right thank you that all I good question thank you all right any question agenda if not move to accept thank you we had that thank you all all the way through work s tonight no consideration of visitors because we do have a work session going on this evening uh information reports here for our work session talk about Mr principal school college I know have so much time so I'm getting it started yes I've been stressing with District ad up to four minutes for a report you know like this so thank you for acknowledging that talk fast ask questions later all right I'm really excited School principal CCR facilitator so um obviously I think last time we were speaking to you guys it was in late April and I know I talked to initially but we made a lot of progress over the summer those are some of the things that were set up with the Nick um and we've made a lot of progress so couple things we decided is we're going with what we call the stain s pathway is our title now obviously things can change in the ball but that's kind of where we're headed towards that uh we have four pathway Nam and this is what you know other school do have and kind of think what works for us Arts communication buting management Health Services Human Services engineering manufacturing technology and we look at all levels in that process so it's not just the top you know looking for all levels of Fu a at the very beginning of it and the management piece I think we were really starting to make some progress and Graphics so this is going to be something we want have in place this fall when we do registration and then arts and communication health and services these are the pathways and what your team has done is kind of put them into where it belongs so that when students are looking for registration they would know some of classes they should take in these areas and once again you have this so you can look at it more depth couple things about our programming that we currently have is we obviously the thing I'm pretty excited about is we got Auto feature planing again so Mr Robin some of you that have been around has done a great job getting off and we're excited to see that program grow and all these things we kind of covered before it goes through all the things that we offer as a school which is pretty impressive um one thing that we really change is trying to change our mindset how can we get students at the high school level to take on more responsibility so we have kind of revamped the TA situation and now we're encour encouraging students to do internships so like if you're really interested in something how can you do that so maybe we have someone who wants to be future educator maybe they can work for a teacher we have tutors we have World Language stuff math tutors music interns all those Ty of things're going to continue to try to build that because you think that's one way we can do an in house profiles to The Graduate is something that you've seen come through the Elementary in middle school it's been a really strong program we talked a lot about it last year and kind of setting the groundwork for it but what we're looking for is they talk about those soft skills for careers those abilities to how do you go in an interview how do you how do you keep the job how do you do those type of things and the profile talks about that what they do is they create a portfolio so they have information that they can put into a resume The Hope at the end when they graduate from here they would have that ability to do that uh features that we have about 25 to 30 teachers trained in mcis that was about the number we have really good experience and this is being used in our professional class we just PR for everyone takes that where they really develop their academic plan and for 10 and 12th grade you know then eventually they'll use that as a keep going through the process another one I want to highlight is we have what we call best prep inventors and what they are working with is our kids in the senior class which is an elect class now every kid takes it but they're that exposure to what it's like in those College Fields and I'm hoping we can continue to grow that so that we get more kids that opportunity so we'll get a chance to meet with people in the field they are interested in going to couple things as we look forward to move forward is funding hiring a career pathway coordinator districtwide I think that's essential and then kind of adding back some things that we've lost I think the one that stands out when we look at some things information we get for families is that Medical Careers is really important it's something that's there something we really like to bring back we you took explain it I did proud of myself I'm ready for questions um trades pathway so I see you have it I saw here somewhere I saw construction technology was listed right ing technology and is that where it is yes so we wanted to make sure that we were able to accommodate a whole group not just label trades into it is a sub and is definitely included all the building construction electrician all the rest I'm sorry so it was in technical was it manufacturing manufacturing and Technology okay it's more of an MDD Focus so we kind keep the same career clusters that were already listed right yeah Minnesota Career Information System oh you answered my second question what mcis stands for so that's Minnesota Career yep information information and then do you guys have goals set up I would say the goals that we're talking about is what we're looking here what we want to see long term so that's not a goal that's a want that's kind of so looking for a smart goal you can to this is what your goal is to have this by then and then what are the action so one of the things of course is you got to convince us right to approve something probably you're any money or whatever right but smart Boles in this instead of just this is what we want or these are the things we still have to do by when are you going to have that done how often does the team need to get it done that kind of thing sure we met we met monthly near the end of last year then the summer group my mid group who took all the information so we could build and develop which is those color coding building the logo kind of the pathway design with Dax with that information um but then specifically we're going to take and um build out hopefully for this year's registration guide so students in the current eth grade year who have mcis information already we're going to have a um interest inventory hopefully guide them down a path and give them a start for the next year's process at least they can see that courses correlate with that sort of thing so our goal is to have the color coordination the pathway you know in my mind um the pathways to kind of get to that located for next um the registration for next year so smart goals if you so put that in writing make sure that it's smart it's measurable it's specific it's got dates attached to it right that we talk about with so yeah instead of just these are the things we want when get them done by and then because then next time we hear from you we're going to say okay how' you do again what's your goal how' you do again so did you make it did you not for we extra two or we change it because that kind of thing those kinds of discussions goals one of the things that I think we should do is come up with a definition of what it means to be career ready and if that's related to profile of a graduate which is right behind us or if it is related to how many have a successful internship in the school or outside of school or does it mean taking uh particular courses in school or is it assessments so I do think in addition what and Doug are talking about we can better Define what it means to beity yeah and then we have Smart gos B right internship that be during scho hours or SCH hour for now it's mostly in house so they're going to so let's say you want to go in condition strength and condition you would be able to work with Mr Gerard and do that piece of it you want to do something de you want to do like they go through DEC one DEC two they also want want to get another level more management type stuff we things that and that's what we're trying to devel with an internship they coming back to think about the smart what does that look long ter you know what how many do we get there I will say we need to get a little bit down the road to figure out what that's going to look like but breakthrough right keep thinking breakthrough dream for it and then that will drive you to different actions y I think that makes sense and so we're going to kind of look at it after trimester one and just see where it's at and I think that's the time you start looking but where we can do conru business here marke whatever over there I'm I think the other you look is that's where you get into where what's the next step you got to look Anda program coordinator so you can generate Rue to make that happen not that you can't do that outside of it but that's kind of and as you can see that's what we kind need to have forward B license that go lot of opportunity for smart gos here I just as you guys are talking about it's like boom boom boom when you going to get there how you going to get there which ones make sense first I you guys already kind of have a laid out just a matter that'll drive what you actually focus on I miss when is this being implemented um the goal is by registration so which is normally mid to late November so the kids the students will come in and register it and so it be and I think the one thing we're going to need we work on is figing out those technology pieces to it if you look at a lot of go to lot other schools to have automatic connections to the field and we want to have that part in there but we're still working on Graphics too that's a big part of it trust me those are very long painful conversations for me just make sure we're on the same page so when you say register this November you talking about for next school year for next school year and talking everyone will have opportunity to do use that but we're really focus on nth grade class which is what we it's talk about on board like we want to ready for them and that's been our number one thing that we've been focused on and that the registration gu m is working on that quite a get she's been pretty instrumental what you guys are do so how are you preparing these students um prior to November to consider utilizing this um eth grade we're currently implementing the V the Career Information System in the same time classroom and then our counselors are going to come and talk to us to our students for one of our class peras in both the theater and my engineering tech class um so we'll have counselors first go over this information and teachers are going to be trained on the mcis system as well so we're going to have some once twice a month elements about careers added to our St program so those'll be welc verse in the information before school grra fep is really here really focus we spent invested this summer you guys have really a lot because that's there's a lot and know we've had a few conversations yeah but I mean I I'm really pleased to hear because there's a lot that goes into this and getting everybody wrangled everybody up to speed everybody bought in the stakeholder analysis all those things that you guys have obviously worked pretty hard on you got this that you know commun that needs often enough to get to this point so good job no when do the eighth graders go to a uh that would be February 27th or something like that near the end of February so and when do they start registering in November they get the information November com what we we done the last couple years is our winter conference uh we invite we have a portion of it that's about an hour and a half where all incoming ath graders are invited to ISO and it's been well attended and so what we do is then we also open up all what we have in our building so they get to see St Manu get to see de they get to see our theater program they get to see our upper level coures so they get to see what exposed to that and know what they're supposed to do so that's how we celebrate that feast and how we make sure they know that and then also what we do for grades 9 through 12 is that well 9 through 11 12 they've already but they also get we ask them not just to go where they traditionally go we ask them to go try out other places and then to get stamps and they have to go see what it looks like in the shop and what it looks like in the business world so they have that exposure to those so that the idea is that they get that opportunity to see what it looks like because so often people don't have the opportunity to look at so over the last two to three years ago we've been trying really hard for kids to see those opportunities before they register I'm Sorry Miss f um it sounds like registration is not student registration is not in November it's in the spring it it it is J it's got be done by like the end of January early February okay sorry about that no that's okay so my only thing is I would mention and I'm not going to sign it but to make sure that our students have the opportunity to go to an NOA Technical College prior to registration at the high school that's a great point because what I hear from these eighth graders is they come out and they say oh my God I have no idea all the opportunities that there are not just going the forye career path line because for years that's all we've talked about with these young kids and I talk to these young kids all the time when they come in and I'll ask them so what dides your school do and they don't talk about the career Pathways even now maybe they will starting here but most of these kids said their counselors up their High School drove them into the four-year College pathway that was it so I would like to make sure that our eighth graders can register after they've but I'm not saying that that should be done but to me that makes sense if we're going to send them to a NOA Technical College to open their eyes to so that there's a big world out there not just a fouryear college because as we know I think it's it's very high numbers I've heard as high as 80% of jobs do not require fouryear degree now they may be trades they may be twoe maybe but it's so if we the earlier we can get to these kids to say these are the opportunities even pre-registration for high school so we don't even get them set on the wrong path before high school that would be they gave us a couple dates they give us a couple dates that they have available run the program for us and then we help you pick them in there um but I would also include that you know our students going into the fresh are going to be kind of getting activated high school and starting to see the actual system but then pick only a couple electives to begin with yeah for that so they still have the rest of their High School career to be able to focus on their next pathway want to kind of guide themselves down well and I'm not questioning the two of you on what you do and I'm speaking as I'm Outsider saying that so but I trust that you guys are I think we be a lot of strides in that I really think I commend you for that because I've seen the strides strides so that's great um two years ago when Jay comy was still on the board we talked a lot about the trades and he talked about his trade electrical and all that the trade schools and how they be willing to come in and or students could go to some something through them have you guys looked at any of that connected with Jake or any of the other trades I know Miss Abraham been a lot where she's there um some programs that she did like construct tomorrow they took students there they did those we also to do a um a workshop for people local businesses come in and try to some of this trying to hire people but some of it's also it's the job fa some of it is being Expos things like that I also know that we do the college care career fair Career College right but we try to make sure that we have a variety of so we've added to it because in the past we weren't looking to those we weren't doing that at the time when we had the discussion at the board table yeah I mean that's where Jake was saying hey you know mean electricians you know the one thing I would say the NCIS which is really important of people we got trained this summer in doing that process by the way that also gives students not only to see what it looks like you know if you're in a manufacturing St we also to see what the longterm parts of that job might make you really interested in taking it because a lot of the jobs and the trades pay a lot more you're going to have a foure degree so that's a lot of kids from my son went L they making big bu traveling the country so and couple years come together we there everybody there one location conference there's allion groups down there about their program they going to for late last couple all are but I think it's really good the school starting now and they start maybe two three years ago started great great opportunity and I think want exp okay other questions thank you for the update on this uh but on the adding back L programming I know you talk the work program coordinators p um are we prepared to add the medical the TR programing and programing or what you need from us does that mean more teachers does that mean more classroom different classroom what does that look like be all the above we got come up with smart I can't say that it's true I I really think you know when we look at what we saw in a big lake May bit different also they had people that were able to go those connections withun doesn't mean it can't be us that needs to be someone who doing that the work the work program I like I want to be part of it but I also want to make sure that our kids that are getting trained so we have some high skills that are learning in our school I want to make sure we build off of that like I don't want to just do a traditional work program that's not be there's nothing negative with that but I want a job program a work program that's really builds off of what we're developing so like if we had started medal maybe you know we probably wouldn't put that pH in there until we get there so we want to continue to look what other schools do but like you talk about an engineer you talk about someone that's more specialized a plumber you know might not have enough kids to do a plumbing class but if you have someone that's been trained in our skill set through our type program they can they have those skills and they you want to do that that's where you have a work coordinator that would special people want do different things if you remember with b l it was like you're signing your scholarship that was a really big deal that wasn't a lot of kids that was probably about five or 10 students but I'd love to see us get to that stage so get students that start in the manufacturing piece or other you there's a wide range of things they do but they have those opportunities and be able to go do that that's where I think the internship helps maybe a little bit with that it's going to take time for that to grow but that's eventually just want to add Mr had that young lady that was a few years back that that was able to get into Curt manufacturing as an intern and they wanted to hire around you must have shared the story Mr star sometime ago you Rec well that other that I know about what I'll just inject this real quick we were able to get a young lady into that internship role which isn't just a I'm working at Taco John's and I'm going to come check in as a work-based learning coordinator to doing your job you know are you employable and have change employe skills that way to be able to be sustainable but this is you know how you can grow or get this experience and then maybe move on to a different experience as well so being a machine programmer and getting that experience hey look at this these folks want me to stick around scholing certificate so that's other questions well thank for joing in tonight we appreciate B is huge a great program us thank you for support thank you very much yeah you got tank is my November 7th I changed it to S yeah they were for opening hunting shark tank is a class more project I'm doing in my class right now and I'm asking for some volunteers to come sit in and serve as judges or shark investors to be able to watch my students present their content they 3D print and they have to make a little business they have to manufacture a pro package presentation then they sit in front of the promethian board and then as a PA or tripet group present their idea like you see on sh tank and Tres funding for their project volunte yes yes it's on Thursday November 7th it's a commitment from 8:15 to 2:15 um there's an hour in there for lunch where have sa time lunch at the same time so break in the day but it's 8:15 second third fourth in fifth hour in a row and then break for an hour and the last hour so it's a great experience so you've done it before yeah we started it last year okay started it last year it was a way to take the 3D printing process and um just get rid of some of the frustration of how long it takes to make the parts and so to solicit from doem I get everybody on I will double check emails oh I WR the note that was for then invites on the seven okay so you didn't copy all of us no I didn't get everybody will set it up next upun plan sounds like a great [Music] story that um hello Dax LaRon communication supervisor um I've been you um at least once before so I W go too deep into my background Communications but been in Communications throughout 15 years um this is my fourth school year commun K 12 um about three previous werein and tomorrow marks my six month anniversary here schools so um looking forward to it's being here for a full school year um and uh you know continuing to to build on on you know what the last six months has brought and by the way the what Doug and Joe did was kind of considered a report so it's a really short presentation this might be short as well or longer but we called it a workshop topic so we're thinking it could last longer you know than the previous one doesn't have to give me on but I'm still trying to figure out the flow here as far as what to expect on some of these topics yeah i' very much like this to be a conversation so if you have a question at a certain point within one of the slides um you can kind of work through the work through the presentation as as we go so the purpose uh of the communication plan which was included in uh with your board materials um to bring a clear and concise framework for communicating with our school community um the plan primarily addresses two types of school district audiences which is internal uh students teachers staff Administration School Board um then also external which some has some um Crossover with families businesses Civic groups M groups other members of our St Francis area schools Community um and really that plan was was provided for you to to look at talk about maybe after the the slides we done if you have questions specifically on the plan um my purpose with this presentation is to go through some of the action items ways that we will accomplish some of the goals that in the plan starting with uh s'more uh s'more stands out as a leader in communication through it web- based e newsletter program um that will offer our staff and families a number of benefits for family specifically accessibility soore has built in tools for readers to increase font size um uze high contrast doing mode and incorporating that ADA compliance um it also has language transl translation uh I use Google Translation um for a number of different um languages this rle built right into the into the platform um all a little button on the top says Translate so receive communication they can translate into the language they choose then for the users analytics wise uh and I'll have a few slides here coming up but increased analytics for viewership and how they interact um how people are interacting with each of the the newsletters that are sent out um go with with s'more cre a district s'more account uh that provides opportunities for schools and departments to easily commun with f on a consistent basis with the use of brand templates so training um over the last few weeks I've uh created some videos that will sent to schools on how to use and utilize sore um best practices within communicating with families and also how to use the mass communication tool to send out the newsletters uh we will be using fuel share alerts which is the mass notification system that's within our website um and those messages will create an opportunity for the newsletters to be eded into the email instead having to cck the link been done in the past and so it's one left click for families to to view the information that's within those uh letters um this we sent out both the email and text message um some families Ops out of email messages but keep the texts or vice versa so it's an opportunity to hopefully connect with families in multiple different ways also a shared folio was created um between myself and the leaders at each building site um that are utiliz more to provide an opportunity to provide District communication that they can put into their school level communication so if nutrition wants to get out educational benefits information we utilize that Transportation has a new bus app uh we utilize this shared folder to get it out to schools they caned into their family newsletters and the families are getting that information from the school which is typically an area where um families pay a little more attention to their school Comm than yes so what I'm struggling with a little bit is what was our current state and then what are the improvements so I hear you saying that there's folders people can dump things into which is great because then I don't have to think about that I need this I that folder and then you'll take it from there for somebody right great what did we have before how is this I understand using this more so that must be new right corre have the platform um so from my understanding what I gather is each school is kind of communicating to families differently and on a different time table um so the goal here is and and these have been shared with building leaders is to have communication with families on a minimum of a monthly basis um High School currently sending out a weekly communication um I met with Heidi Chrisley on Friday she wants to send at least monthly buy monthly um that Elementary is typically monthly sending out that communication my understanding I don't think that was happening before okay um so this more more account um creates an easier opportunity for them to come in and build up that communication and get it out families on that consistent so from a stakeholder analysis process who or have you or who have you how have you reached out to the community to find out what they want in need that's a great question I I haven't done that resarch that's done done it's a big piece I think that we're still missing because our community is still just kind of wondering why are we going to pay for extra this power R how is everything going so there's not a Chris puts out that you put out that um how often does the Saints newslet Go twice twiice a year yeah so not nearly enough so just wondering thoughts on stakeholder analysis and reaching out and finding out what does a community want need what are they interested in sure and it would be a great way too me I'm thinking about Pathways think about all this stuff it would be a great way to to you we need to sell ourselves with Community sake and not not all the great things that we're doing necessarily either because we need to talk about what we're not doing so good at and what are to improve that so that transparency thing is really key if we ever want the community to buy into helping us you know question yeah just that's the score is very specific to our internal communication um I'll get to the audiences here I could kind of summarize what Pam was saying you know I think we do need to find out better ways of understanding what we communicate to the community and how we do it so we're so different because we don't have a a local newspaper that covers the whole district and so we're going to have to look at some other ways so I think that'll be part of the next phase is to really hammer in on that yeah I think we need analyze it we need some input right you will get you'll be happy with I think one of the slides that is going to be showing because we'll start addressing that and like what D said different building leaders were doing it differently using different platforms at different times so standardization standardization part of so it's actually deal and the platform is easy to use and it's really um appealing I think to users they're going to be more likely than reading onail for me okay and and it will give us the ability to do metrics that you yeah so Jus on the audience's piece so obviously School Communications talking about you know getting the schools on a consistent basis with those brand templates and families it also provides an opportunity to communicate with the community as as a whole uh the intent will be to create a monthly basically electronic Saints news um that will be an opt in opportunity for people to opt into that communication and monthly directly so won be having to come to our website or be on social media it'll be that opportunity it'll be a kind of recreation ofs that happened the last month um but also provide an opportunity that if we wanted a message from the superintendent or School Board update session to provide that opportunity WR in their email once a month of that information so could be if if that kind of takes Works a little bit and we can get the community behind that maybe we shift when we send those SS printed Publications instead of doing at the beginning of the year which is very family based the information that's in that switching that to year printed Publications so that you know we can put in you know spring theater dates and some things that will engage the community while school is still going on um and then still doing the summer one that kind of wraps up how the how the school year went so um that's kind of the hope is that this digital option will give those people that are are wanting that information directly the inbox can get it also May Shi how we're sending out um also you you sh on list anded our first um staff newsletter as well um the intents also will be monthly for that communication um to provide departments the opp um my understanding HR was sending out a a separate publication um monthly is um last year in a PDF form um information built it into this more um added other um information from other departments and then also you know I had three four stories at the end that kind of celebrate some of the things that Happ in the schools so before it was just text right then it was just so that was appealing to look at easier to look at easier to you sent us that was obviously an improvement so board members did get that we got it yeah we got it it's so when you're saying gr you put on a PDF that's probably just text right and then interaction go as well with it being Emil links are available right there so that's kind of the the three areas is um you know our internal audiences within our families our external community and then also our internal Community with our staff so here are some analytics um this was pulled about fiveish days after one of the schools sent out their Communications um in sore for the first time the school had been using Cana um to create their newsletters and then sending a a link or a PDF families Now using this new system uh sent out to 600 email addresses and 630 mobile devices andin the first 5 days 859 views um still understanding what views means they receive the emails count view do they have to open it to actually have count as view um still kind of working that out um also it is the intent for these communications to be sent to staff at that school as well so the staff understand what is the administration sending out to families because typically families may go directly to the teacher like hey I saw this in the newsletter and they got if you're kid at the school so the intent also is for staff to know what was being sent out but uh 859 views most of which was in the first day or two of um sensing out sending out um some other things that that come up in this is 94% are being on a mobile device so part of the best practices um is to send themselves their score communication before they send it out so they view it on their phone to make sure it looks right or neat or you know Mak Sense on theob device because as we see 94% are opening up um there's links within the docu within the sore those 39 link clicks if you were to go in and click on links in the back end of the analytics it will give you a breakdown of how many times each link was puted on so you can kind of see what the the highway things are getting actually puted on um or there are a link at the very bottom and it's got two know somebody got all the bottom this is a test right what was the big hit I you show yeah I'll do the next do that but also has average reate um four minutes for a family us letter um you don't obviously have any data beforehand to see what that compares to it feels a little low um get through an entire document um in four minutes but maybe that's um that mean that will be average attention SP yeah y um so that's kind of a look at the familys letter and then this was St again trying to figure out what views means I out to um you know 5 or 860 emails but it was viewed um 1100 times so I don't know if opening up your desktop and Mobile account too you multiple times open in different browsers those type of things and so still understanding um you know what that really means but um it's it's getting into email addresses this was interesting 62% uh were viewed on a desktop so staff are using their time you know at school to be looking at um this upate and then also the you know some on the mobile devic as well so again you get the click links um videos had two videos of Ed into the um communication it waset the candidates event and then also a short video of C Dance part they on Fridays that actually got the most clicks out of anything else in the entire document 26 clicks on on the dance party video which was like the second to last item in the in the newsletter so um you know putting some of those type of celebrations of what students are doing on the district obvious resonated with with this first communication and then with this aage 15 minutes um again I don't know exactly work you leave get open or you know how that actually um is is counting but um obviously um you know there's enough staff looking at it for for long enough where um you know 15 minutes is seems very positive any questions other question questions on kind of the more newsletter um process and if I could just add one thing um we didn't have a systematic way of having this data with the previous systems and so you know like DX said we're learning you know from this initial data and then hopefully we can identify areas where we want to focus on and then we can set metric based on that so I hate to kick it down the road a little bit P but is a baseline you're baselining that's fine you need to Baseline and then from there and decide what makes sense and what you know the r time and all that stuff is critical right if the r time increases and you get less clicks on it you know you lost some people you know if it gets too too long so I mean there's really good stuff that you can really look at and figure out yeah and when I say District more account um I have ownership over all of the schools accounts so like I'm inviting them into the district account so I have access to every single visit that they create so like I can I'm not waiting for a stff m or something to so there is districts I want say control the site what does the log look like are they loing in on Facebook Instagram so are students logging in using a Facebook account or an Instagram account no they're just they're logging in with their is credentials yeah um and so and it's an invit process so only people that the administrator invites into the district account have access to to these templates and the platform keep from our district account yeah anybody can create a small account and do with it but for our district C anybody only um it starts with the principles and then they tell me who they want um also have access within their team can be cab eff work ons at the same time or appr those of things so only then how does the outside Community get um access to it to keep in touch with what's going on in sure um each time new is created creates a unique URL um and so as of right now we're kind of talking what it looks like to have external audiences View School communication um and if there's any sort of Safety and Security um you know red flags with that um but at some point there could be an opportunity to put those School Communications on the website um where if Comm wanted to you um you know happenings that are are going on at thir July you know School for those type of things may opportunity for for external audiences outside of to do that that's the family one and the district one will be wide open um once it's ready we'll we'll uh you know try and get it out as as best we can within the family newsletters in our social media Outlets um Community like city of St Francis newsletters those type of things as members of the chamber opportunities to get into those ums that the c um goals to kind of so website application um does smore embed into the website it would it would so look the same the ease of use everything would look the same is just going is it would it be a link or would it be a I guess you decide on what would be but so that is another way that people if it was on the front page right of the website easily accessible quick you could you could grab it there yeah my thought would to into about a section or something that maybe not on the front page um but a link can be put in the live feed on the website um and then within a page with in the the school you would have you know embedded most recent that would be embedded in l um as well so there would also be an opportunity for school board summaries too kinds of things in there that kind of yeah be a big PR effort to encourage people to sign up I think that's what the was to have um the community subscribe to school commans um but why the district smart will be there um so they can get the the district wide information their ways to do that you know through email encouraging parents to get their their parents to sign up you know business cards with how to sign up LS on main page you know who knows the city council City councils could help do that yeah our opportunity um you could we said have what was called the career which was sent out anybody who had the box underneath the mailbox got a courier and it was a great way that the school district could communicate with nonparents because I think it's important that our non-parents stay involved and is as much as they want and as much as they can so that we're not just asking them for um things that we need in the future money ly dollars we're actually keeping them in the loop all the time and you can get them bought in more when they say wow look at what's going on here or what's going on there it's just more Community felt I feel so the more we can get um those of our seniors and nonparents and the grandparents I'm a grandmother and involved I think that's that would be nice I'm I I get a little um wondering how you do it is to have them sign up for it because I'm the first one to say if I go on a website and they're like can we have your email and I'm like God why do they always need my email well they want to communicate with me well I don't want you to communicate with me because I get junk emails but if there's a way that we can somehow um get an easy way that they can give us their email if they want to be on in some type of mailing where they could receive us more I think that would be good I'm not sure how we do that but um because again I'm the first one that's always I don't want to give on my email address here I am saying that we should try I would for the school that's to me I don't want it from some you know business trying to sell me something so right um it's just kind of an idea thought also I have a question on are all the schools active on social media or just some of them uh right now just some of them that's also something I'm I'm working on I I see that that some are more and some AR Y and I will say that whether you like social media or not that's kind of the communication Avenue today and so I think it's important especially with our parents and children and um so the more we can get some type of communication through social media I think you have a tool that's easy to um at least get parents involved that might place too of the yeah because I follow most of the schools and I see that some of them are really good about letting us know what's going on and it's like do they have a social media page and if they do there's a couple likes and I just think they're missing the boat I'm not going to mention names but yeah I think if all of them were I think that would be a win for each um School District that's how you can get at least your parents and others because if they share the video then other people click on it and then maybe they want to follow St Francis area schools if even if you don't have kids involved so I think it's something just to think about because social media whether you like it or not is um is the way that a lot of people are getting their news so we might as well be on top of it and share the good stuff that's happening there there's another thing too that I had talked about I was a while now but um I've seen on other school web pages um where they're asking the community for help when it comes to legislation so please contact your representatives about such and such so I mean I think that is it's an opportunity that we're Miss because if we really need something to change in our with our lawmakers why not have our community help out and help them help us you know by putting a link to somewhere so they can get the information and then give their feedback to the representatives I think that I think we're missing I've seen website I've seen school districts that do that and I think I thought it was really a great idea yeah have examples not only that i' have to go back and look not only that not only does it it helps us you know get some changes that we need as a school district but it also gets people up to speed on what's coming down the road so that we're you know I mean we're sitting here at the board table going to talk about Title Nine we're going to talk about you know equal access all these kinds of things it's like you know if we could if people could get that information and give us feedback and help us navigate the waters um proactively and instead of oh maybe they saw it maybe they saw the Schoolboard meeting the Schoolboard meeting is just not the most effective avue for communication of what's going on we try to talk as we can um Brad lell is someone that you could always use the difference though is that his is going to be very um it's on equity and making sure that if we go out for a levy it's fair that our taxpayers will pay similar amounts than Edina won't be similar but you know we'll get them closer a lot of school districts they have money set aside for that kind of thing which we don't hear so but BR has retired yes you know and I I've already talked to him about you know there used have Brad's blog and he used to go out but he's willing to work with us at a real reasonable cost if we want to draft a legislation that we propose you know he knows enough about the legislature to help us draft something that might be successful so so use like at the msba yeah I think you for that tou on it social Med was the next subjects um Facebook Instagram um to be the most interactive social media schools for the districts um ask on Twitter with a lot of the changes that they've gone through um very interactions with that platform and kind of slowly G away from um you know putting time into posting on on X too much uh the goal of social media at the district level um I will will touch on the um the school level um Pages or schools that don't have it there's a way to add pages within our districts account um so create those pages from the district level instead of having a principal to start it and leave and then there um it's been that business account has been set up but both CHR and I can't who owns it or where it's at and so I'm in the process of trying to connect with Facebook and and get access to that so then you creates those pages for each of the schools that's actually a huge point because I know when Zach was here as a Communications person he audited to see who owns what Facebook page or group and it was all over you know people didn't work here outside groups and so we weren't even able to control our own or yeah School Facebook it sounded like they were a school that they really weren't um so that's one of to clean up and standardize so at the district level uh the goal is to post three to five uh times a week to stay relevant um in the following and algorithm all those things um something that I try to do is have about 80% of the post be celebrations or you know the news and events to celebrate students in class learning highlights featuring staff and then 20 percentage being more that informational type of post um it's clear and other that those celebrations and and those havee poly a lot more interactions and and have a further reach but it's also important to get the informational post out there so 80 20 7525 more flight sharing the news the happenings then um informational and then also you know cross promoting the social media accounts and try to the wear out that accounts exist one of the things I think that from the Schoolboard standpoint be the policy update I think that would be a educate people on polies are that might be something real simple just to you know that would be one of updates from the school board for any sure um I have some just analytics for the next um two slides here and and really that that 820 model um is something that I've tried to BR since I started um us of imagery videos even just emojis within the post to make it more interactive and so I just kind of took may as an example and pulled May of of 2023 and just looked at the month um and really what I'm looking at is is reaching content interactions here and um the the percentages there are from the previous so that's not really relevant in this case it's pull anyone pulling from May 23 those percentages are from April comping April um just as we know but so reach reaches represents the number of unique users who see um each post or page regardless if they've interacted with it so our reach in May of 2023 was 25k um and then contents interactions 4.5 okay oh and then content interactions is like them actually so liking your smiley face sharing commenting on it um saving it that's that's what brings up the content interactions so then may 2024 um the reach was uh 95.2 so it's a 70k up from May of last year so so the the hope is that creating some more um celebratory post posting more um and then um having that engaging content has uped the the reach um by using some of those tactics that I mentioned the reach breakdown on the right there kind of shows where it's coming from so 9,000 was from nonf followers those people that don't actually follow our page on so that means people are sharing our content like we saying they're sharing our content people that don't actually uh interact with are schools are seeing our post so that's what we want to see right we want to see more engagement outside of just our followers and hope that's hitting our community it's probably Grand in Florida as well but that's the hope is that those that that reach how do you deal with the algorithms I we all know I mean you can follow something all on all of a sudden it's like well they didn't post anything and you go on and it's like well they post a bu you just not seeing that I try every once in a while read up on it and it constantly changes um frequency is one thing um so we get a post a day and I say a day typically learn that in case go settings my is you get the most reaction um I do and have post on weekends before schedu it I'm actually Saturday morning you know putting Facebook post together schedule it in advance um there's also analytics that have used of timing of when to post what time of day so at 9:00 a.m. um is our high interactions typically if I post in the morning it's around 9:00 a.m. not perect but um and then new hour lunch hour people you know take their phones and then um you know actually 8:00 is is one of the higher um levels that you'll see and specifically po six so you kind of get the people throwing maybe it's so I am looking at you know when people are interacting with their content so that um I'm trying to to connect with them and hit that Fe at a time that people get used to it too they don't see a for yeah y just so you know post about a soccer team playing tomorrow SE championship and my phone is di every minute cool or has so thanks for that [Music] o00 silence it's quiet ever to boost Facebook post we have it um that's that's something to to dive into I to a little bit Athletics um we're trying to promote events that way um a little bit of experience with it but yeah love to deep and have time we have was prior to Dax when we were in our highing crisis right and so we had we had bo some CL there might be worth it even now and especially place like is cting a bunch of people something one person every five years a specific idea program or um you know do some sort of campaign um just talking about doing things happening here AB I think that beable any questions on social media and at this time blessing uh area that I just wanted to bring up was a website um you know the website should be the number one source for families to uh come and families and Community um to to come the information about our schools um so the goal there is to keep the news and information as up toate as possible um few areas that I've highlighted here is new session trying to get out to schools and and cover things or commun schools and get the new session updated um so that you know those four stories were not you know three weeks you know has gone by posted so goal is to keep that section up on the live feed which runs the side there um trying to keep up with that trying to understand what she go news what should go live everything go everywhere I'm still kind of working on that that's a new feature um to me and my experiences I'm still kind working through that but thr soccer playing SE Championship a great example of having that up there um we've done that last few wee you know hosting a couple games last week in in the playoffs um and then Del you know after the fact so it's not sitting there as old news um events um everything that was in like PR calendar is already loaded for the whole year already loaded into the events section of the website conferences um schools um the theater plays band concerts chir conerts are outed not on the district pages but on school Pages as well um so that is hopefully a resource for families um upda rotating image that are on the on the sites trying to keep that um as update as possible um with kind of the happenings of the school and then um all that stuff feeds the app um the 15 app which out some point last year before there's an app you were to download the app when you're on the app it's it's got basically the live Fe what comes up first and events um so that's where kind of those two areas are important to keep the the app updated with the live who has the access to update uh there are uh people at the schools um that can and it's actually if they were to do that I would get an alert and I would have to approve it before it actually went live is kind of I'm a moderator for everybody um otherwise it's it's our commans or Department like sometimes there's committee event or committee meetings that get canel supp post there yeah yeah we just have to best Cas is just to go through I'm trying to provide upates so people know that or probably not I don't think Check website as a source of updated information you keep to list in your been really uh kind of looking at these different aspects and trying to improve them and then like with a live feed I think when we're confident um then we can start really pushing and notifying people to check in for this and that that's the goal anyway yeah any sort of like immediate family notifications go through anything mations getting that yes than Community committee meeting um I don't know if on the events calendar because there a Clos meeting but it's a folks meeting that not necess the commit invited to um if there were changes to something like that then absolutely you think school board committees that's open meeting La they have to be right right they're open but I don't know how much want there is a way to notify people of a an upcoming board meeting or committee meeting on board book you know then we could enter people's names and so if there's a change they get automatic notification uh but we have to decide to put all of them on there you know we haven't decided if that's the right way to go or that's another option we consider well I I think we've got that example over the policy committee was didn't didn't happen I don't know a few times and right we had people show up it wasn't happening it wasn't up I think that's um communicating with departments as a goal um trying to to you know connect with not just when they need something but to take a look at your website I mean I you know three four times a year trer having some staring up the schools and departments the website um regular basis and update that um right now the staff directory is updated manually um by our office and so trying to work through the process of automating that so that our our systems that tracked that already are communicating with our website automatic might update instead of um kind of the digital pap that has to go through to get to us to actually get those Chang on the website during the school year typically not task but August September can be a lot making sure that teachers that switch grades article sign on website um then also trying to work in Google analytics um into the website currently share website company doesn't have super Gres um analytics so trying to add Google analytics toates and so that's the thr share that's the email right that's where a person goes on and wants to communicate say with with Caron or or something oh what is that is that thrill share that's one way to communicate with me there's a thrill share option where they can ask a question of the school right yeah there was like a right now it's it's just email that are listed it used to be a form process yeah did you get rid of that got good because the problem with that was people would send an email off and it wouldn't they didn't have a copy of their they're like when did they said that I don't even remember thank you for doing that yes that's actually all I have um you have any questioning or anything else talk about today well in six months you made really great stes for us so thank you for that I know you had a 7:30 family event yeah soate you thank you3 good evening when preparing for this uh you have a document in your packets um the background information was basically one page I kept writing something for it and I kept coming back to this document with all the key points and everything and I give MSP the credit it was the introduction for the 2024 Title 9 and their policy 52 updat but before I get into that just a little bit of history on was implemented in 1972 and it's about one sentence and to me I thought there would be like pages and PES on one and then until recently it primarily focused on Athletics and then in 2020 the um Administration um put regulations into place and now in 2024 the current Administration has put um final rule which are regulations in place and that is what's prompting a lot of the um policy revisions and then um training for individuals as myself I'm the title mind coordinator for the school district so I'm getting trained on all the new regulations and um trying to get those implemented as fast as we can because they were in place not first and really what the final rule does is it protects are students and employees from sex discrimination so tit line is really dealing with sex nondiscrimination and um as you probably know or it's been set up as table or You' heard on the news there is challenges to these new regulations um there are a handful of states in the United States that are um going through legal proceedings with the federal government I'm menting those uh Minnesota is not one of them and that is why um our our legal advice has been to implement the new policy primarily the reason that Minnesota is not one of the States involved in that is that um the prohibition on gender identity discri discrimination is um already covered in law human and so where the um federal guidelines or final rule are put some more regulations on that um without the Federal Regulations state laws already there with one of the primary reasons that there is the challenging court so that is the reason why we have been proceeding or Minnesota has been proceeding um with the new regulations and as I mentioned the Minnesota Human Rights Act discrimination because of gener and that's one of the items that's being challenged um that the regulations should not address that um so that doesn't apply toot under current law so I just wanted to kind of frame that up before there's discussion at this work session um kind of describe what the history has been and why we where we're at right now and just the key focus is that title n is dealing with sex non question concerns yes ma' so when was the Human Rights Act um changed here in Minnesota I don't remember 21 when did the gender um Peace Comm in not sure when that was added to Human Rights but in September 2020 there was a Minnesota Court appeals decision that clarified what um the Minnesota Human Rights Act meant when it comes to gender identity so it was 2020 that it came out okay that's one the court case it was in um I'm try remember Jo Amy and I policy committee we added it to the policy um when it was put into the line so it has within the last 10 years oh yes yeah just looked on the Department of Human Rights website and there's not a quick way to see it when it when yeah so I was trying to discussion behind the scenes before it was like probably the case but I'm thinking about so my question is because I I'm recognizing that our community our parents do not understand and do not know what the Human Rights Act talks about therefore they're not there's questions being out well um you know about the the the bathroom use the locker use room use all that um so the equal access part and so basically equal access means that you can go anywhere and have equal access depending upon your gender identity the you know all these things listed here so my concern or what I feel that we need to somehow communicate or do something with is because it's not been you don't see it on news media it's not been widely advertised so a lot of people it know that it's La so my question is is as a school board what do we do and how do we move forward um so that we make sure that everybody understands how we by law have to operate in the schools just a quick update now 1993 SE sexual orientation which incl gend idty [Music] into 93 a long time ago okay thanks that's was that on the human rights website that is on I'm sure there have been some adjustments to that I think [Music] and answer your question P I'm not sure if I have a good answer as far as it should be a good discussion right as far as brainstorming what do we do what are the issues what what the what are the potential issues and and I know that the uh Schoolboard Association came out with suggested administrative guidelines uh related to these issues and I remember I'm not sure when it came out but I remember analyzing it and uh I had a lot of questions about different areas and so I haven't really pushed memorializing them necessarily because I'm not sure I could answer the questions um but that is one way uh to publicize it or at least share information would be to formalize it like in the student handbook you know staff handbook or something like that okay because then parents could access that information on a yearly basis yeah I understand you know the the only thing I mean these are big issues and so you know I want to make sure that I was sharing what work members you know feel is important I know what what we typically do with a lot of these issues is that we'll work um one onone with kids and their families who um you know have uh questions or um people who uh may have a different gender identity than what they had at Birth and then we work with them as closely as possible to figure out you know what restrooms they'd like to use you know what's um you know how are showers in the locker rooms you know unfolding you know those kinds of things because there's so many issues right and it's really tough to come up with one set policy you know we like to work individually um we haven't we've had very few if any concerns expressed about how we're working with transgender children I'm sure there are questions out there um but as far as actual issues with students and their families we've had very few so I think we've worked worked them out so I'm looking at this on the flip side so we have um something going on in transgender in in a girls locker room that was um genetically born a boy what are we providing for the students the biological females that aren't comfortable with that are we providing them now a locker room that they go they don't need if they're not comfortable you know what's that FP side of that look like fair question good question can I throw something else in there real quick sure there's a whole privacy right there's whole privacy of it too so there it's not it's not people can't be even talking about who's you know who's transgendered you know all that so that adds the complexity of so yeah right yeah one um really and by the way I I walked through the district facilities when I first started you know two years ago um and A lot's happened over the last two years so I I can't remember for sure what every locker room looks like but I do know that there was pretty significant reconstruction and if I'm remembering correctly uh you know uh people can go into uh their own stalls essentially in locker rooms with a closer curtain um so they can take showers there um and I think there's you know even individual changing areas as well so I think um you know our current locker rooms thankfully because of the Reconstruction you know I'm confident in that but curtains don't feel very safe or very private yeah I I don't remember so curtain versus a door yeah uh and then there are also some other areas where people could go for additional privacy um now that's for home events okay so every school's different and so you know I don't know what other facilities in the area you know provide um I know that a lot of students regardless of their gender identity you know a lot of students just don't shower or they come prepared so they can just go home and shower um you know some um you know additional privacy um you know regardless of their transgender status right that's just what they want so I actually feel pretty good about our own situation at home you know in terms of our locker rooms um you know there's still the issues I'm not saying that that there AR the issues are concerns but at least we have that because a lot of schools don't have that so restroom same thing right and you might have had this conversation a couple different times restroom so yeah again and of course the the restrooms all have individual stalls right you know and that's not perfect right but at least they're individual stalls you know the boys bathrooms have the urals you know so there could be some questions there uh but again I haven't heard many if any complaints about you know locker room use or after news you know I think our staff handles those questions really [Music] well I don't think there's as much concern about the locker room in that it's more and this doesn't matter if it's a school setting or a church setting or friendship you go to different schools it's uh the concern of um that a person's um first guiss wasn't what they thought because the other person isn't who they thought but that doesn't have anything to do with the school do you know what I mean I remember you and I have talked about this I remember that conversation that's that's what the concern is is um one of concern well yeah I mean there's there's lots of concerns but because it is very private as it can be that's but sometimes when it's really private someone's first boyfriend isn't what the other person doesn't know and so what what what does that person think when and if the ever finds out that the first um the first kiss wasn't his first girlfriend it was a transgender and so but that there's nothing we can do I don't think to according to Minnesota lot to protect those kids because nobody talks about those kids no one talks about the kids that they don't want to um per se be mean to someone because they're different but the honesty isn't there on the other side where um and and girl and sleepovers I've there's been is you know times where people have been invited over and is it what this I mean so there are issues that don't always have to do with school there's just when when when there someone completely honest for for the other person's fairness to be able to choose so I think you're talking about regardless of the stat regardless of yeah this is just there's so many different issues that come up that we may or may not be able to control here at this table so back to the school setting and what we you know what we're in you know in charge of is um the overnights okay so so we just approved two um different teams that are going to be overnights and I'm assuming they share hotel rooms right and knowing how the how the law is written you know there's secrecy or privacy whichever you want to call it is there um but I know there's already a lawsuit some I don't which state is it it's Michigan I can't remember what state it was in where parents are suing the school because there was an overnight and there was boy and a girl in the same room and you know so what are our you know what are our options there what should we be doing again I would I would I would us rather be proactive than all of a sudden we've got a situation that's happened and you know we weren't totally transparent or we weren't you know warning that this could happen and again understanding the law so I think the student handbook is a good idea but I also think we need to reinforce that in other ways you know that the form that goes home with the parents have got assign it puts a verbage in there so that the parents when they're signing it they're saying I understand and then they can make a decision do you want a separate hotel room for your child do do you want to come as the chaper you know whatever whatever it is we have to do so that parents can make a choice so that we're not responsible or we're not you know they can't come back and say well gosh this happened I mean even if we're not because it's law who wants to be in that situation as a school district where something happens in a hotel room because the parents didn't know who their child was room yeah and that issues come up a couple of times since I've been here overnight trips and you know we always want to comply with state state law right we have to no question I know without um additional information the Assumption has been that you know we would have boys and girls separate right uh and then you know if there's some individual situations you know regarding you know students gender gender identity that we would work through those individually so are we always going to know well yeah that's um you know the the only solution probably long term and regardless of the transgender status um would be to you know just have single rooms for each du talk trips and I know that costs a lot of extra money but it would reduce a lot of different issues and again I'm not talking about transgender students I'm talking overall um in terms of you bullying and harassment and you know whatever occur so long term that's a possible solution but it would add maybe a th000 bucks 1,200 bucks to a a trip to Europe for each child oh yeah yeah yeah I just that would be Fe makes it State there's just not a place that's big enough have that every kid to have it own yeah so again I understand we have to follow law and it's not our respons you know but I feel like we need to at least communicate because I'm telling you there are parents out there that are clueless they don't even know they still think it's a question they still think that the school and the school board has an opportunity to write a policy so that it doesn't happen and it's like not possible okay there's not really clear communication out there I see stuff on social media well it's hypothetical it's like no it could really happen and it is happening we don't know to what degree because it doesn't get publicized but let's just put ourselves in the position and our in our community and our parents and our students in the position that we you know that parents can make some choices you know and if they can't afford some things or whatever you know I mean that's a whole another issue but right yeah the the to Long procedures again we have not implemented because I have questions and I that we would have questions yeah um but uh here it says all students shall be committed to participate in all school trips um in a manner that corresponds with their gender identity or in a manner that allows the student to feel safest most comfortable uh but then it also says um staff is expected to assess you know each student's needs in collaboration with student and parents needs to make reasonable efforts and accommodation so that's why a lot of this is really individually based um and it specifically says gender identity right it's a privacy thing that's that's a catch but gender identity is is a person's deeply held sense or psychological knowledge of their own gender right um and regardless of of their assignment of birth so you know someone can f and we say well I'm going to be um identified as a female today and walk in the the girls bathroom you know a male you know person work you they just can't just do that I don't know are you sure because it's fluidity I mean that's that's that's a very real thing yeah and there are some other definitions I think that would get to that but you know we would be you know considering those kinds of things you know as we're navigating the process and I haven't heard like I say very few if any complaints about those things so you know and that's good you know in terms of rescue use locker room um use and even overnight trips you know all those kinds of things I think we able to navigate it so far well so the that you're referring to it appears the students trans status was not know the assignments were made and our understanding is as soon as the transgender identity was number assign for adjusted so I I think we have to trust our staff to be engaged with their students and assign rooms and what was the what was the the lawsuit then because if it was adjusted what does that mean because they move the student around to a different room and they're suing because the student wasn't mov fast enough the student didn't know about it until they were in that that student the the trans student didn't tell anybody until correct because they because they don't have to right and you can't ask well we have to trust that our staff if there's a situation will resolve the situation and that's what the staff did in the situation you can't resolve something that you don't I mean the student has doesn't have to say before I go on this they don't have to say anything right staff isn't going to know necessarily right so we have to trust our staff to make the right decision but if they don't know and then it h so that happened that happened and it didn't change quick enough so now there's the lawsuit is still in play though it could be but that that again drives that what I was speaking to is that I mean it's kind of like that where if you purposely get someone sick you could be charged with what whatever that was um you know um they could be charged with a crime years ago and then changed but my point is is that you don't always know and I wish I wish although I I this is such a complex issue because on one side they they should be held accountable for privacy but then when do the rights of the others also they they have rights as well and that that student that crawled in bed with the transgender had the right to know previously to crawling in bed that it was a transgender so both have rights and this is what we're going to end in mky water because it depends on who is and what they are and who they tell and who doesn't know and who knows and this is where the dma that's the dma because I here first yeah I mean first and I have talked and there's there's issues that you want to make sure that everybody's safe everybody's safe and it makes it really hard because sometimes the ones that we should be worried about aren't protected either and those are the everyday students who walk into the classrooms who don't know I think U somebody mentioned the fluidity right that we need you know because there there's so many things changing all the time lawsuits and settlements and different perspectives um and so that's why I or we have been really careful about things and we're really stressing encouraging people to work with us you know directly because we want what's best for everyone you know so maybe the student handbook is a you know that's would be a start a start again I I'm just saying we need to communicate so that people know and then they can take responsibility for what they're letting their you know they can take responsibility then am I going to let my kid go to Europe and if they go to Europe maybe I'll just go with them you know I mean people can make choices then some some go AFF for to and they're going to have to make a decision but I think we at least owe it to be good communicators to the situation that could possibly Ur is it going to occur and then you can simply say we'll do everything we can but you can't guarantee anything I just want to clarify that a is not St Francis St Francis does not room people with single beds the procedure that our department activities Department uses is double beds so again I I understand that lawsuit that situation but two B yes St Francis does not room with just one every time that we send these exended trips they are at minimum two veds in the in the RO St Francis does not make students stay in the same Ved so that I just want to clarify iist that there's no confusion on St Francis does not individual with only one V in hotel I would believe that our students a minority very very very minority our staff understand what's happening when they take trips they take precautions and take care of they trly do we've been doing this for years we never heard a complaint come to us yet so I think our staff understands Who's Who and they work with the kids to make it happen and the kids know themselves most themselves does this cover participation in sports as well the T regulations did not address sports that came on in 2020 so that someday it might be part of the regulations but it did not in the 2024 version yeah the State High School we would govern those expectations for students you know in terms of um you know the gender identity participating on you know particular Sports tees so and their rules are working on that too is not clear sure it is just the Privacy part of the human rights act yeah and there are a whole host of other questions you know related to um you know different school activities for example homecoming king and queen um you know who would be eligible to be homecoming be a home so i' I've entertained questions about those issues too um and you know I could probably come up with five to 10 different examples and so you know again we're kind of analyzing it and you know I I think kind of getting back to your point Pam how you know maybe there could be a paragraph in the student handbook not six pages of things because that yeah you know a paragraph indicating you know at least the general statement about how we handle different questions that and just stating the law something something simplified about the law so that people understand that this is a Minnesota law that is there and been there since 93 so yeah that we're in or comp we have to comply to and this is how we're handling it but for you to know we may not know gu we could have a student come in nth 10th grade that we don't know them and fully you know you're not going to be question concerns Bron all right are [Music] you uh yes I'm not sure he'll be ready for the next version this year in the student handbook but the answer is yes yeah um and well we do have you know a statement about non-discrimination that's already in there but I don't think it's detailed enough as far as what we're talking about here in terms of all right thank you sir thank you thank you much next up report Mr superintendent oh I don't have a called in front of me but I think it had to do with um Library materials Review Committee process and so we did have our first meeting a couple of weeks ago and it went really well uh we had two teachers on that committee uh they are gun hole um we actually went through kind of the expectations and then we started talking about the two books that are that are being that were challenged I wanted to do some want to do more reading thank you for so we're going to be talking about that on let's see October 30th October 30th is our next meeting so hopefully we'll have decisions or recommendations or decisions on those two books on that day uh and then just to reminder that if the complainant isn't happy with that decision they have the right to appeal it to me at that point I will look to see if we follow the process um and I will probably look at the grade level recommended by you know rating sources for that book you know and but the book if we follow the process and the book is within that grade range that I will probably deny it you because I don't want to have to repeat the whole review process that's why we have the committee but then the complaining can always appeal at school board so that is part of the process um and the first step for these two books is uh October 30th I do think that after we do a couple of these we'll get a couple more challenges and then we'll get into a good routine if we can e monthly that I think we'll have a really streamlined process it's taken a long time for these first few because we been waiting for Media Center Specialists teachers school year started but we're we're getting better team um and then there's a question at the last meeting about um the library reading system preferences for Claudia our new specialist her preference is to use tidal wave which I think covers multiple um sources uh Amazon and Common Sense Media Common Sense Media is more driven by students and parents rather than IM media specialist so I think there's a pretty good mix there um and so I did include those in our updated procedures for policy 66.5 which are found on the website uh there was a question about American flags um at a recent meeting I think an ed asked U you know kind of for an update um and uh we did discover recently that not all of our classrooms have American flags yet I know Chris List have been told that we did have CL you know Flags in each classroom uh and so we have been working hard to make sure those are installed it's really important to us first it's the right thing to do and it's the legal obligation for us to do that and so we are working on putting those American flags I was hoping to get some numbers on how many classrooms we still looking for them um but I don't have that information for the report so my first question is is why so so I mean I thought we had a process where we had whoever was going to go through all of the classrooms so what happened why did they not get put in how you know how many classroom why did they not get put in up I mean it's law and yeah originally why were they missed were they yeah I think originally it had to do with a construction project yeah because I think we had Flags in all our most classrooms before that but in the construction project of course you know they're renovating everything and they painting and those legs that were taken down from the high school every one of those fls was in my shop sh and when construction was done I brought back all FL I held on to dur construction but what happened so why didn't that I mean that's a kind of a simple thing check check check you know you got a you got a map of the of the all the classrooms and you go y got that one done that one done that one then that one so got the what happened that they who missed or who what happened yeah were you mean were they just were the flags missing were the were the you know the holders missing what happened and I'm not sure can we just find out it just would be nice to understand that that be a failure because we've been talking about it for a year yeah the key people are are you know we're also into our positions yeah you know since the construction when actually well I understand the construction but everybody's been in their position since we said they have to be their per law it was ask local C conr staff with custodia a lot of our custodians are new so that's a piece of it another component of it is not all classrooms more classrooms of the time of construction okay we've added classroom we've modified spaces we move classrooms we also have individual breakout rooms that are now being used as classrooms that weren't used as classrooms before so what constitutes classroom is one of the one of the great areas that we had to navigate company that with staff turnover and company that with new staff so the number of costs isn't large or the number of rooms I should say isn't large um it's a handful in a couple building so far so it's not we're not talking about widespread no I understand that I'm just just seems like a simple thing because we've talked about it for quite a while when you first brought out first we didn't have the flags then we didn't have you know yeah all that I mean I understand the whole construction miss or whatever happened but [Music] just Chris have any IDE I know um one of our maintenance was assigned uh the work ORD been put in lists have been coming in for building principles I've been sending them to our maintenance department one of our maintenance staff is assigned today um judging by the number of rooms so so far again uh more less than a dozen rooms so far so I would imagine by the end of the week those those doesn't to be taken care of now I haven heard as heard from all buildings High School is a 400,000 building so haven't gotten that data yet middle schools slightly smaller but still rather large so we'll piece that all together I don't I can't say teer just simply say whoever doesn't have it raise their hand and the teachers and it's not like you got to like one person's got to watch the whole building to figure it out it's like teachers you don't have you right away unless there's a sub in the classroom sub doesn't share you unless the yeah unless the class go outside that day there are some I understand yeah so I'm disappointed wasn't already he's disappointed I imagine you're disappointed um all I can say is we anyway um when the question was asked um I thought you know let's double check and that's when we discovered that it hadn't been done as we thought and so I wanted to be transparent with the board about that issue well I appreciate you looking and then being honest and Forefront and coming forth with the honest answer of most of them are done some of them aren't so we're all human we all try to do the best we can than you it'll be nice let us know and all the fls are up in the and we can sounds big yes we missed the gym in Cedar cre for example y right classroom not traditional classroom these wer malicious like these were just there yeah and that doesn't that get a big one that's all I have just give a quick update on the building at the high school science that's going progress some good news there you want to give that Qui sorry the Green Building you call the building um yeah so the greenhouse is a part of the the remake of the biologist four biology rooms um our two biology teachers or life science teachers um mostly biology both felt really strongly that that was a core piece of of what they wanted to be able to teach part piece of curriculum that they weren't able to really Garner because before uh the two rooms sat side by side and the greenhouse was attached to only the northern most room and so the southern most room while it had an ex door walked just straight outside um those two teachers have been working very very well together for a lot of years and their dream was to have a larger Greenhouse to be able to teach biology um green houses earned cheap and so so the best we could in Greenhouse we had there before um had movers that were operational had Motors that were operational had heating that wasn't operational um I assume it was it was very fairly old right almost new to the building luckily for us the contractor found the original installer and the original installer the father has now passed the business on to the son and they still had records of all of that and they were able to come up and really do a bang up job of getting us back up and running um so the greenhouse is doubled in size and also SPS two two biology classrooms so both those can exit out into it so it's not big enough to accommodate two classes at the same time like I said the collaboration between those two staff members is is is pretty pretty darn good um they're excited we still got some you know little details to iron out the structure is complete from the outside it's not complete from the inside yet um but that'll happen here pretty quick so we're excited about about that so what will they grow in the greenhouse are they looking at flowers are they looking at vegetation or more vegetables are they looking have both you are asking a fantastic question I have no idea what plant remember well that's that's different that's from Crossroads I love this idea because the constantly here right now get involved in your local communities bu local buy your beef from someone local by your chicken eggs my daughter has chicken eggs from local um to grow we need to start growing our fruits and vegetables knowing that there's so much stuff in our foods that isn't healthy for us and they're so this is really cool because what a great way to teach our St Francis kids how to possibly grow I love the idea of teaching them how to grow their own food how many kids know how to do that I I mean you can Google it or whatever so I think it's great it's a push that's coming from um many individuals is again getting back to the Grassroots and growing your own vegetable in the back and canning some of your own food because the stuff a lot of stuff we're buying is tril preservatives and we're not healthy um eaters and so it's getting back to um getting back to that so I think it's amazing and on activities absolutely yeah yeah and they can start their own Greenhouse when they graduate and people want organic vegetables fruit I mean this is just another option of what kids can do if they want to do a little bit on their own or make it bigger so I think it's great very cool that very cool VI look great by the way and then when the greenhouse is done uh and Saints room I think we'll be proud of the changes that Gris has Le over the last couple years that's awesome anything else it you see on there next if you have something again to us working into this Sy here one way or another between now December this year this year for us than that go around for school board what's happening uh there's three of us that met on the super negotiation committee we had our our first meeting and it was a good productive Mee and hopefully the last meeting I was good the returns so we just have to finalize things so we had the District of B act committee meeting um tonight uh covered a lot we got new members we're still looking for more members so we still need some more community members parents because they're supposed to make up 2third of it so uh I'm not sure where we're at exactly tonight but it's not anywhere um we talked about a lot of things so we reviewed uh policy 616 and 606 which was advisory legislation saying what is the advisory team for and then we reviewed our policies um regarding them um we looked at some recommendations for U Future agendas topics so we all gave some input into that uh reviewed the district goals and the building goals and the PLC goals and talked about the curriculum review so a lot of it kind of was restarting the team again um for people that hadn't on there um so it was a good meeting it was good to meet all the teachers that were you know that are going to be a part of it and the whole team so was of course Stacy always has a good prompt meeting so are you g stay on it for next year I might I actually might I might just stay on parents my kids are in school but would be know Grand yeah so yeah I thought about that actually so anyways meeting is always I have we met policy tonight when over 11 policies most of them were um mandated by new law and they weren't controversial those will come forth at the next board meeting for our first reading and then my second one is kudos to Chris um he's like a community guy like I am I love St Francis I love the SCS I'm always looking at ways to improve andan you know came forth where the gymnastics program um was almost nonexistent in this community and um so kudos to Chris because Northwest gymnastics is renting the gym which is a gymnastics group it's uh it's um called Mega it has nothing to do with mega it's Minnesota Association of or Gymnastics Association whatever it's built for high school to develop gymnastic girls and gymnastics and you know I said to my daughter once I my daughter said to someone at this other gym they're at we said well St Francis has a great program and they're like St Francis we're like yeah because when my daughter went here there was a great program and there were lots of girls on the team and they take they take um the conference or every other year whatever it was a good program it kind of fizzled away because we didn't have the community end program which we all know you need to have any program thrive in a community you need Community Ed to be involved and to start a program that can match with the high school program in order to have a great program it just kudos to Chris because there's a waiting list now for the gymnastics Community Ed program and yet the Northwest gymnastics is a team that will they practice in the gym they rent out the gym but they'll practice all over the state and then when they get to be like eth nth 10th grade they will join the high school team and there's four or five girls on the team my granddaughters are one of them that will be St Francis gymnast one day but now the gym is full in there there's there's kids that are doing gymnastics again it so just Chris you did a great job you have a community end program that's thriving and congratulations on starting that and taking a chance on it because um the parents are thrilled to have it back and this is again good for St Francis good for our kids it's good for everyone and Chris um Chris and I will say Stacy from Northwest gymnastics are working very well together and creating a program that's working for both of them but Chris did um open up the gym just yeah it's just kudos to you cuz it took a long time to get took a while to get there not a long time but you went on a limb you did it and it's just amazing to watch that gym full with little girls and we're starting little girls on up to um you know ninth 10th grade that are doing gymnastics in that gym is being utilized instead it sat empty which broke my heart U cuz when my girls my my oldest daughter who now has her daughter in that program she was a coach for Community ad and that program kind of fizzled off over the years I don't know I'm not going to get into you know who and why and where and what but with Stacy and Chris just hats off to them because it's a great thing for St Francis and it won't be long and we're GNA have um uh a program that um we're proud of now but we can really be proud of because wasn't there wasn't anything going on with the litts in our community they all had to drive out and so it's exciting thank you Chris if I could add a third thank you on that Stacy Chris and also Amy Kelly because you were the one who brought the opportunity yeah Chris andity and you're been the connector all along thank you for that suggestion well I'm giv more credit because that's how I did was suggest and put it in Chris's Ballpark and he's just taken off so Stacy but thank you for doing that CU I broke my heart I emptied cans every week I emptied that cans in that parking lot and I didn't take a dime I bought a lot of the not I the same whoever put your cans and pop cans into the cans and I would have gone empty but we help by the floor the bars the beam that program is really close to my heart so it broke my heart when I found out that what there's no program there's no what there how many girls on the gymnastics team I think there were six last year and that's not enough to have a viable program so we're going to get it back to where there's a v viable program and I'll be excited in sharing them on from afar for not from here but from afar to watch that and who knows I might be empty and can't I'll have more time to do that opening like a volunteer yeah probably so thank you Chris uh bus drivers again for St Francis last Friday in the house come to St Francis for the football game and my neighbor Dy Street in your are about 4 half 5 pounds here comes the school bus down the road and I got my stuff in my hand and the York over here and the bus drivers over here I'm tring to yell to the dog get off the street get out of if you can put your hands up bus stop please DOL get out of here neb comes get the do so I'm down at the school bus driver he stops down and SE me mik I saw you there Jas that little York off the let me tell you I was coming down and that York was on count and I'm hking my air horn to get that dog off County count by my house like Highway and that York went across the road into the park so when I saw York dorky he made it back across nine again like how the hell did he make it across be swis there's so many cars in that road and she said like my kids were just heartbroken they're saying the dog the dog so she stopped on her own after school parked the bud drove her cars got by the house where the yor belongs thought to the owner to find love the dog safe and everything and this is what happened and the Heart Attack of the homeowner she almost had a heart attack find out her dog went to the county park across County Road n and so she said she want to make sure the dog was safe but her K on Monday that the dog is safe he got across the road twice without getting H so again our bus driver did a great job with the kids to keep them yeah I'm sure the dog would be okay but the kids thought that the road too because she's the road last thank be back here in weeks again f look forward thank you very