Ladies and gentlemen, a fantastic competition. And I want to say great job and congratulations. a meeting of the same pot of committee to order roll call, please. Committee member Jo To master here. Do worth here. Farnsworth present center here, Ciaran maker here. 6 PRESIDENT Absent think councilmember underway. Didn't expect Wonderful. Welcome everyone. Back to our audit committee meeting for MARCH. Inouye had an issue with Carmen FEBRUARY. So we apologize for that. And everybody here has the new meaning time on their calendars and this will continue to work ok for people. I think first time a little bit confused by the agenda for many. But I think
first of our agenda is the update on the said the study. Jen, does this to All right. So with that, I will come up DR. Brett, thank you so much for joining us. You didn't it. I did get a haircut accurate. I welcome are excited to hear how things are going. Great. Thanks, everybody. I'm going to spend a little bit of time. I'm just giving you sort of a refresher on our research questions. What we said we were going to do from methods and data collection managed point. But you know where we're at from a methods data collection vantage point. We're going to talk a little bit some themes. Some high-level seems from a couple of our groups of folks that we've had conversations with her key informant interviews, days. And then we're going to do a really high level. Sneak peek at what arc GIs kind of mapping expert has
done with some of these data. So intentially sent me not to share this because the all of this has not gone through that left a staff first bit of a review and a confirmation so sort of showing you a sneak peek, we're going to have them do sort final review of that kind of final draft report. And then we'll come back in in APRIL with all of that and a full presentation. So but we didn't feel comfortable saying here's everything without that team really having a chance to, you know, dot the I's cross the t's. Welcome to All right. So as a reminder, research questions is the current community project Cip process working as intended with the changes that were put in place from what we're calling kind of the older process to sort of the newer process.
is the current community project cip process effective? And if you'll recall, we sort of had 3 focus areas. As key questions that you all highlighted when you first selected this particular project to focus process questions. So thinking about kind of the mechanisms through which this is done, community engagement. So what's gauge want process look like that involvement of folks in our communities and want us to take look from a lens of equity on this work. So that's sort of what's framed. What we've been up to. As a reminder, we said we do some analysis of data that the team handed us about supply years. He's receiving support for their particular projects here who hasn't over kind of this most recent kind of new
ground. And then we would do a set of key informant interviews. So we would do interviews with the staff staff. So the for individuals who most deeply involved in this work both as a group and then we did individual can form in interviews. Key mayoral staff cip committee members applicants and then city council members. And so we sort of did over the last, you know, couple of months have done kind of the best we could made another round of sort of invitations to folks and want to let you know, kind of where we're at. So from an analysis vantage point, we have that complete. That's a little acting sneak peek to show you today. We've completed all of our work with the Office of Financial Services Staff. So we've done that group and all of those individual interviews and we're working on those draft
teams. We literally just had at last s staff interview this morning at 10 o'clock. So that's kind of fresh off of a the press is conversation with somebody from the Merrill staff had conversation with the City Council member and then the place will be really been devoting. A lot of our time is to Cip committee member sent applicants so we will get to 4cip committee members and we've had conversations with 8 applicants. And so I'm gonna give you just high level. Seen peak at both what committee members have said so really only to folks so far. So hold that with the big, huge grain of salt. As you're taking a look at this because it'll probably be tuned as we include interview data from the next 2. And then a high level themes from those And I will say the theme so far have a little bit of like here's
the stuff you got to fix. Te other thing that folks were really willing to share was your suggestions for what you might consider doing differently the next time around her over the next several times. So we will tune the report that direction. But you're going to see right now just high level. You know, here's the stuff that you really need to be paying attention to. So I think on some level, probably deeply confirms what you either observed or experience or got feedback about from from individuals along the way. From a timing vantage point. Our aim is to have a full report draft developed by APRIL 4th. We'll come back and forth with the Office of Financial Services staff so that we can come for your APRIL 15th meeting if you don't already have that one
pre booked with U.S. Agenda items, just do a presentation for that report like we did last time. The feedback that you give us then w will incorporate into the final version of the report and make that available to everybody. So some teams from the applicants. Let's Communication and transparency. A big theme. I think something that you that kids are pretty clear to kind of give us a list of here. The things we think are barriers to participation feedback about the process, feeling like it needs to be more equitable and from the lens of the applicants that was really about who's an insider and who knows all of the detailed stuff to do and who doesn't know all of the detailed stuff today engaging in this. I think there was a lot of feedback about just the role of the district councils. What should it be? What could be what was it most time around
this most recent time around? So wanting some clarity about what the what the role of the District Council should look like. One in city department's support, especially thinking about public quite a bit. Should be involved earlier in helping think through the application process, giving feedback along the way. I think some feedback that the committee itself doesn't have enough visibility from the vantage point of your applicants or consistency and so wanting some some clarity there around. What should we be expecting? Much maybe seeing from the consistency play and how do we make sure that that process feels really visible and then a more structured and predictable timeline. So the timeline is felt a little hawkish, I
think, to use a technical term over the you know, couple of rounds. And so really you've got folks that are some some clarity there. And then the call from the Cip committee members are going to see some of the same themes that are going to be near it back. Feel like that. This is a really interesting Prospectus the community process has weakened over time. There was a sense that the previous process that was this many hours deeply involved process was exclusionary, but kind of a deep process piece. And so we've swung into something that has sort of moved away from that for lots of intentional reasons. But I think the sense that like still not quite there. So some
feedback just on that process, that application processes major barrier, that's kind of feedback that we're getting consistent consistently decision making and how decisions are made. Just kind of feedback about that uneven community representation. I think both on the Cip committee and that who shows up in with those. But those applications look like lot of feedback that this type this most recent time, the public engagement strategy did not seal has robust as maybe it could have been. And that's something we're getting universally from whomever we've actually talked to him on that side of key stakeholders and the city department should be more proactive. So this is again about if you're going to pull public works or other folks to the table to give some feedback to folks that are thinking about ideas that
that's got to feel sort of intentional. And it's sort of effort in as process and a whole lot earlier. And that experience looks like for folks. So the upside in all of this feedback is lots of folks had lots of great suggestions for think about this. Think about that. So what you're going to see in that final report is not wild are saying you should do this, but while they're saying here are the options for improving this part of the process for this part of the process for this part of process, that will be something where, again, like our previous experience, you're going want to probably mayor's office. Probably the Cip committee, perhaps District Council sort of involvement in selecting which things you want to be trying over time as you want to tune
that So so that's high-level theme peace. And I'm gonna give you just a quick So for folks who don't know what story maps are inside our GIs, it takes, you know, sort of data mapping and sort of narrative combines it all together. And s we will actually mount a site for you all to be able to use that you'll be able to wade through. You can sort of pause it, but it will also run through as if you're watching a film of what this looks like it. So I'm just giving you some screenshots of what that film looks like as opposed to letting it sort of run through again because we want to staff to to have a chance to really do some confirming so. And I think our I will say just for transparency, our GIs expert
is a huge fan of what Saint Paul with the city has mounted for availability from a data vantage point and so pulled some of that to include that in here outside of the applicant data. So just a lot of a lot of enthusiasm for what the city has done. So where we hopeful that this will be something that you could consider kind of mounting inside the city website and sort of keep moving forward. So you'll see in this story a little bit of an overview of kind of why we have to this. But we're we taking a look at. It's going to have kind of looking at applications overtime, success of applications and funding as you all asked by word and by District Council and she'll be able to dig into all of that.
You'll be able to take a look at that from city is actually the most recent 3 rounds. What we're calling kind of the new rounds. And so all of what you're going to see is also reaching into a bull. You can pull it back. You can sell ter. So if I was someone in a particular word really interested in what went on in my particular part of the city of be able to begin what see what's So taking a look at applications, taking a look at what was funded, what was not kind of what kind of currently in, though, why Again, both by board and by District Council. You're going to see all that stuff mapped and you're gonna be able to sort it again, turn that on or off. Buy rounds. You're gonna be able to turn that on and off by funded for the on and off by just full
number of applications that came in again. So as you're reflecting on this question of Equity, Wright is equity about where we see traffic and safety incident equity about distribution across all of the. You know, all of the words is equity about something like poverty levels. Be able to consider it from all those different lenses. It was clear about all of your stakeholders. We talked to. They have all of those different perspectives around equity. And so that's going to be something that you're not going to see call in the report. We're going invite you to consider equity firm that was different lenses and and so trying to make sure that you have the mapping ability to also be able to look at that and just kind of reflect. So you're going to see all of
that map but words and by district councils, you can see kind of the rounds that folks can through whether they were successful or at. The other thing that we did do was pulled kind of pedestrian safety and vehicle safety data. And so you're gonna be able to sort of pull that him. Take a look and then move that kind slider back and forth and see what that looks like. We're actually. I think because I was sitting here thinking, wonder if we just want to like enable mounting that for you all for future c id endeavors and just say, hey, because this actually might be a helpful tool folks who are coming in from an application manage point. And so just wanted to turn that into something that you could have a sense for all. We did say that we were really interested in traffic
incidents and pedestrian. I'm sort of hot wanting to actually take a look at what that data look like up against places where you did make decisions to actually fund particular projects, concentrated poverty is the other thing because the Minnesota Compass team is the team that did this work for us. They're really interested just understanding what that looks like. And so thinking about that up against and then you're going to be able to just kind of slice and dice and take a look at concentrated poverty or traffic incidents up against applicants up against who was awarded so that you really can spend a little time fnish sitting in this space. And I think it's something that we hope the Cip committee would also be able to spend a little time kind of sitting in this space. So that is your sneak peek. Of what this is going to look like. Again, we want fest
team to be like, yep, these data look good. You tune this the wrong way. We need you to come back over here. What about that safety data so that you're ready for it. But really just have this be a interactive tool as a companion to the rport, which will really be that analysis of qualitative data that we got from a feedback damage point. And again, during our talk this morning with an eye toward wanting to offer you again, kind of that menu, as requested in sort of our first project with you. What are the options in front of us and what recommendations might you all invite the teams who are doing this work to make some decisions about trying and testing. You so much of this is really exciting. Says update. Thank you. I am. Looking around to see what questions or comments. My colleagues the half. It's just
great thank you for that. Preview I was wondering about so talking about the recommendations are going to have different areas the different parts of the process, the application process the community engagement process. Is it clear who has ownership of all those different areas? I'm not familiar. I don't know. You can share that with us or is that one of the issues is ownership and who should do? You know, not to give away like, you know, the the and the punchline, but your ladder there is there is really sort of a sense for who's responsible or who has ownership for which part of these the I do think that question of some clarity
around ownership of those pieces and parts will be part of what you see in that I think in particular at again to preview it, gonna have to have a conversation with the mayor's office and make some decisions about how much of your engagement process is a the District Council level is with Cip committee members is yes, it is really managed entirely by the mayor's office. Lot of feedback about what that could look like. I think the thing noted everybody said is that the city has such robust engagement processes, lots of different places and spaces that folks can get clogged and get involved. Get feedback to the city about things so felt like for this particular body of work that the city is doing a little disconnected from all of those different engagement
mechanisms. And so most folks would like, we've got so many different ways we communicate with folks. Let's leverage those wys. We've got so many different ways. Folks can get involved in some of this decision-making or influencing or shaping. Let's invite those kind of opportunities. So long answer. Great question. Definitely something that was highlighted and I will say the Office of Financial Services staff particular like you know, we we really do need a little bit more crispy direction about those ownership. He Okay, thank you. Yeah. Just shooting occurred just have a quick comics. Have to leave in a few minutes here, but I really appreciated your presentation. I love all the maps and data and
information really looking forward you know, to exploring more with those. I just think that they're going to be really helpful for us. And so I appreciate your some thoughtfulness and all this work. That's high praise from the and yeah, I'm excited to get in there. Actually. Just looking at those maps raised some questions just in my mind right now. And I know we're just seeing a slow previous. I can ask them. But yeah, really also love the idea of having that be a tool that could be continued to be used by. committee members applicants in just having that. To the extent that something can be evergreen, that's all the better. So. Thank you. Chair maker. I would totally agree on the last comment around to the fact that the work has been put into developed a Why not be able to use it for other related purposes. So agreed
than the other that just brief comment is accountability. And transparency, of course, was mentioned. I think both that both sides of both the sides, the committee applicants side. Obviously this committee accountability and transparency is Korin mission and and values. And with just love get a little bit more of an understanding as to as the recommendations are being refined of what specific parts or part of the process or any related Were there specific accountability and transparency concerns are chance. Yeah, I think. That's what I'm getting at. You mentioned some of them, I think in the in the preview. But would love to just roll down on that a little bit more because if if folks are feeling that way with the procedure, actually think that hasn't definitely has an impact on the process. So. great fedback. And we can have made a note. I'm just
like the kind of tuned the way we did the. Recommendations are sort of opportunities in the previous report. I think we're happy sort of pulled out forward as like a. You know, here's particular places that we want to highlight opportunities for addressing some of that experience, that those committee members, an applicant seemed to happen. Any other comments. So I guess the only last question I have timing from here. In no rush. But just curious you're thinking the final. Report would be ready for this committee. Yeah, I mean, I think we. They're So again, we should have a full draft to the Office of Financial Services. APRIL 4th, we'll do anything with them that next week. And then again, I think like we did before, will bring the final
draft version to you all because we want your feedback and input before we full full tuning so I would say you will have final final report likely by the end of APRIL. At the audit committee meeting. But you'll have that. Draft final report and presentation for your APRIL 15th meeting. So honored to have some finals in there. That's right. And that gives us the opportunity to give the battle for the final final, this could last So exit. All right. Any other other questions or comments for Doctor Britt? Thank you so much. Seeing in Thank you. I with the permission of well myself as the chair lane to switch around number 2, 3, our topic selection discussion is important, but it's not quite as urgent as our community
adviser vacancy discussion. So I want to start there. Stands ready walk us through it. No, I just say I'd like to skip to the when the adviser vacancy discussion can you walk us through and we have a lot of piece of paper here. Help us see what understand what's in front of us and what we need to make decisions this a corrupt is too giant into Given that our last meeting was for time schedule. So now looking APRIL and before we see a new advisors. So I propose to you today that we could possibly mean we can. I portion Fr. 22nd meeting to discuss the potential candidates. And then possibly have the APRIL 29th or MAY. decides to interview
weather is one 3 candidates. So I'm hoping that we will have more than at the fcts that you and these have choice. One that. The. What you see before you and this attachment is a application. I had to have to be from another. The has change. So now do day will be APRIL second just putting that would put a press release out tomorrow to announce that they can see. Then we give it 2 weeks in APRIL. 2nd will be the deadline for Submittal. And then from there, I would give a week to kinda do a cursory organization of all the applicants divisive to you at the committee for your review and then you can for the your top 3 candidates for a selection to me either.
Again, APRIL 22nd Audit committee meeting or APRIL 29th back post here unless you want it differently. Bt they're all to stay by now for a call and he says will have to And and then if you could leave up questions that we use my last avocation, see if you would like any changes being made to questions to general JULY that we find him or why we lose some questions. I can do Okay. So let's start with discussing the essential asset or that think I was just I believe the people meeting is APRIL 15th. Thank So we actually have an extra week so in there 22nd 2019. was my initial you're So I guess in the end as it makes a mean, it seems to sense to have the interviews Attica. If don't have to get together again outside of this
time. That's geat. Does the April 15th give you enough time to? If it closes on APRIL second to turn around and invite people to come to that in difficult enough times. I need about a week to Kampala. It, but that is really the members. Are you to give me your top 3 names to flow into me? And then we go from there and then I guess Iwould have a separate meeting Eugene Acre. To find a nice list. I remember correctly from previous times we haven't had. Overwhelming numbers of applicants for positions from Can't remember. But I don't think we've had so many. It was impossible for us to interview. All of them home, MR. PRESIDENT thinks triggering just a fad. And I don't know what the backend system looks like where people are submitting their applications. But if it's something where during those 2 weeks year in a folder, there's some way to say, hey, make if there's an expectation for the committee
to kinda be checking into. As the applications are coming its best practice or not. And if that but just to kind of get to the point where you can look things are coming in and then it MAY give the committee make make it quicker to give a games at the end versus waiting until that two-week deadline. Then another interim deadline. Then the committee gives names and seems like there's a few exit, maybe extra steps in there. Bt I don't know if Adam would go with our practice soldier's play it out. There. make your date best advise fines worth. The back end. It's sort of a Messi. Is excel spreadsheet that you will that have to organize in a way that's readable. And so I can certainly do that. Every 2
days and then notified the committee that these we sent applications come and you can oust make sure that we send you a copy. Off after the back. It is not. Yeah, whatever. If there's a way if I that would be burdensome, I'm just trying to the end result in those different pieces. Are those that in-between time in early APRIL but if that if you think that will be possible, if not yet. I think also we in addition to helping us see it quickly in the back end we let applicants know in our in our promotional materials that applicants should be prepared to interview. I think the 15th at 04:00pm, they don't need to wait to hear from us about whether or not they're selected. They're already reserving that date and time from the moment that they're
fine I think that. That helps us with advance notice well. So that's we're saying is we would like to interview in APRIL. 15th at our audit committee meetings are 20 meeting. And will communicate that. Applicants should be prepared to interview. Then from the get-go. We'll send out and if it certainly need. Like as we can do, a press but you'll links to the postings for us help set up. Sure the word that this is live. Definitely if there are no changes to the application form as it is now and we'll send you off me. Okay. Let's talk about the application. So any other discussion on the schedule before we move on. That's at So we get the application in front of us. What you folks that's changed,
MR. French, thank you. Chair Tinker. Well, we're still waiting to start actually hd some time to work it there's some things on the front which I can just hand to you. And I'm sure you've updated some of the stuff or any like I'll hand it to after the meeting anyway, just in I don't have to go every detail. But on the second. Page, his first name last name? I don't I know you can figure this out by their home address. But if there was a ward. Selector on there that can make it a little easier just to see I don't I think we've sort of taken that into account in the past about representation. So if the applicant was just selected, that that might be easier. Then on the next phase region, reasons for your interest in the audit committee. This just an initial thought basin markups on and on other members think. But I circled the questions. What a didn't look like to
you? How can audit committee contribute to your Number 10 just depends on. What kind of odd it is. Or at least that was my initial thought. Exact answer can vary. And I'm number 11. Got on there and what we're going for with that. What what is our desired? Evaluation there to put like? And maybe that's of the all-time and I filled it out. And I don't even the price that's a lie. And so I think water we hoping for So I would just raising the question. Got to ask About they hope to get out of the experience. And so because I do think it's like what people MAY perceive I to be and what it actually does. And so I think to be. Like if there's someone that's
interested and they're like, oh, I'm interested for these reasons. We can be like, oh, we we you know, actually that. But this is what we d. Are you still interested? But I do agree. I think this one's a nebulous question asked you kind of wonder like how different it around like what is it that they're trying to get out of her? Learn? Or even? Yeah, maybe it's a little more self reflective around like what they're hoping to get out of it. And then I agree around the successful audit one and I think this could even be a question around like. Impacts and outcomes and sort of like what they're hoping like, which one they like more right or it could more. But I think asking like. What's the value
in an audit? Could be useful for us as members and then to kind of see their perspective of that process, too. But it would be nice to kind of get into get frame of reference for the way that the thinking about our work. And I think that was the intent, at least for the last 2 questions. They're not still asked to enter 10. Sorry, didn't was good. I just goes well, I to MR. Precious points. And yours comes as PRESIDENT. I wonder s. Each kind of captures that's that's what interests you about because part of the audit Committee on turf that gets that what they expect this to be gives us a chance to actually what we do. Because I do think that maybe 10 or 11 if we don't exactly know what a good answer there is enough. It's pretty dependent on type did, for example, if we get rid of 10
11. And I mean, there's I think we don't have to have for open-ended questions that they're not adding anything. Substantive, too. The application. It's probably no wrong answer. And Giants are. And that's that's actually kind way support keeping it because if there is no right answer it. But at least gives us a sense of kind of the way that think about. The function of what an audit look like. That could be very useful for us in terms of. Additional perspectives. For what it's worth. I think it could be useful, but I don't think we're asking ncessarily that right question, but not like. Chair maker, I just want to remind you that we did away with accepting a resume and cover And that's the reason why we created 10, 11 to kind of gauge where they're back down less intense off. I
didn't experience and I believe that all of you more of that spilled out your experience these 2 questions. When I had pulled up the application of the law school. seems like that would be the answer number 9, maybe, but I'm not sure. 10 11 really get it. I think the worst. Persuasive. And response to these 2 questions. I can pull it up and you can if you have vacation. Just wanted to get rid of resume and cover letter. We did away with it I believe some members thought it was too cumbersome to have that requirement to be in on the committee. And so we did away with that. One small thing if for number 4, just making sure that more than one option is
available to be selected. Multiple Yes, not like you can only assume Okay. Get think you just speak. Thank you. And you were at that. Just thank So where ae we living with? Our our questions I want to hold it up because they know the goal is to get out tomorrow and I'm not. I'm raising a question not only and raising the question with not any suggestions. And I understand it looks like suggesting an absence of a car so I think council vice PRESIDENT's point, appreciate your insight on that. And they're not, you know, might still be worth, including, but just we'll see what the answers are. I don't have any suggestions about what to do about them. But it was it was interesting to hear what folks Todd. About them. And I'm you know, I'm especially w got rid of
resume and cover letter. I think it's really important ticket, a little bit of information, folks, skills and experience and number 9 gets at that. And if we get some interesting information 10 11 fine doesn't hurt having it on there. In the absence of other suggestions and to not delay the process. That doesn't always for me. I kind wonder about what you hope to gain from this experience because like, again, there's no wrong answer. But again, I think that can help temper expectations again, what this is and isn't. And then I think and that could be even number 11. And then 10 could even like a multiple choice thing where we could ask about like. Do you find yourself appreciating qualitative or quantitative data are like, do you like near it is like
thinking about like? What is the final results of an audit look like? And then in the way where what are the parts of of start of our? Traditional, you know, like. Bread and butter on it looks like. And what parts of that process they might appreciate because I think what it means into and what I like a lot about. Bodies such as that. Out of committee that everyone has a different level of expertise in different parts of that functions. As more of a sum of our parts. And so having someone that's looking at a part that I MAY not care about as much is going to be just as equally as important as the perspective that so. I think that could be an interesting way to ask what not just sort of their familiarity that like what parts of a nod to the actually really like to engage in in terms of like our
understanding information. Yeah, I think that. The question of a looks like for you when I think about a it is none of those things yet. It's the impact it has in the change practices and programs. And so the fray by narrowing it to like, do you like certain howdy? It was your experience with certain things versus like. The skill sets lived experiences. Maybe it's in there like have you been? And that I don't think we overthink this because then it becomes a barrier in and of itself fly versus and also what would go in the interview questions. Right. And we think about someone's lived experience they might not ever have experience conducting an evaluation audit that they MAY have been the subject of an audit or at a valuation, which oftentimes more helpful in
these contexts, too. And understanding that site is be careful how much free word that one like a successful audit. There is no wrong answer. Could be a successful as beautiful charts and has quality of the stories or it could be that has past in. Makes process improvement in the a lot of different ways that could go. If we leave it as it is. So I I hear that point. I like that leaving somewhat open-ended. I think you're right can also incorporate interview questions to get some of the details of I do really like your phrasing have vice PRESIDENT What you hope to gain from serving on the audit committee then coming out of committee contributor growth just kind of where we So I think the leash and that's like that. Change for sure. And then I wonder for 10 like to. And
commissioners here. Commissioner, Masters point, what if offered up examples in this space like it's very open-ended. But what if we just sort of offered up some examples, right? Cause like I feel like for me, my thing is like the outcome. This like yes impacts. We hear a lot about income tax bill the outcome of. Like once that changes made, actually result in something. And so I agreed. And so I wonder if it's like it's leaving it, but offering a little like information of examples of the things that we mean and therefore also showing there's no wrong answer here. But we're just wanting to get a sense of kind of like where year what that might look like for you. So I do want to add work your planea, but I kind of feel like we have leave it and examples of what that could look like. And then maybe even add there's no wrong answer
like we're just trying to get a sense who they are. What what brings them to the work in terms of there frame of reference right? So the point it's like if you are a subject of you MAY not actually know the result of or you might know the results of an be miffed for Yeah. I think in interest time that's far we have specific exact wording that we want to suggest. maybe just literally write that down and me afterwards. For those for those types of examples, think that's a great idea. And only thanks to end to PRESIDENT That does put too much on you and we don't time go back and forth all So. Other. Know, MR. Friends with you updated the Different terms of Pfizer's. Things about the application. Okay.
So make sure you hand in your buys versions to me thank And Is that always talk about in terms of the community adviser? Yes, okay, great. So hr last 12 Do we have engagement tear that's happening today. Let's things come. I should mention the vast and that felt like I had you have every right to ask. But just for for the public, yes, there has been some updates. There are a number of district councils that we have not met with. So there's invitation is extended to southeast community organization, greener Eastside Community Council. Bluff Community Council, Pain, Family and Community Council, North Frogtown Neighborhood Association. Some of you community council
called scene Anthony Capital River. We 3 dates on the books already. So you never thought, you know, so what is happening for come out committee members is I'm sitting on a calendar. Invite when things are confirmed. If people can confirm or deny that calendar, invite to indicate your attendance. That would be great if there's a better way to do that. I know some folks and different scheduling system certainly open to that as And then we're kind of going from there. Obviously we don't know exactly when that the District Council, for instance, most wearing a gender planning mode of exactly when the presentation is going to be so working getting that information. But of Senate calendar holds for the whole meeting and then it indicates whether it's virtual or in-person. And yes, so far we're scheduled to Frank town
and which one is district 10 como. And I remember the list. Northbound. Things some of So yeah, I just I'm open to feedback. Folks need to indicate schedules differently or whatnot. But that's kind of I'm doing in terms of calendar holes, se Senate Haitians to us. Yes, at this perspective, yes. And then there's one that was after that. Your your turn deadline. So I to not include you and for Dvis purposes yet. That's how I've been doing it. Any information or things change will communicate that to folks. And then there's at least one that I personally will be able to attend. So, but otherwise, I'm able to kind of a tendon bring whoever else wants to come. Thank you so One thing that just occurred to me is that maybe we've got to extend an invitation to our district councils. To attend our MAY meeting when the final report of the ideas presented just occurs to
me that this is topic that they would be particularly interested it might help. Community engagement for them to see the results of our work in action. Yeah. That was highlighted in the in the presentation. So it's going hear the road just a council specific. They think it's highly couple times. Would you be willing to extend that in region since you have such great contest? Ok, great. So it's one of the MAY meeting Yes. And they could either to know they could come in person or these are streams during. Right, yes, that. Whatever watching us. And just I think in this moment, as think and like I don't ok, thank you. With that. That brings us to our last conversation, which is our topic selection discussion. We have a little bit more time for this because we are not going to have a final report
and tell. I will just share that since the last meeting I reached out to all of our department directors to ask if there are any particular topics people wanted. Us to help them study. And the department that I heard back from was the mayor's office and the deputy mayor wanted to suggest that we study compliance with the Data Practices Act and specifically, I think she's concerned about the number of practices request. We get help that they were able to turn around that information. And then there's a way to improve that process. So that is listed in our audit suggestions Island tracker. Yeah. I don't think we've gotten any more responses. To any of our service. That there is one of the blue headline. Other latest on received I
fall just is very, very tiny. I will. You know you the physical copy of that was not attached agenda, but one of them is a real even in relevant to the audit committee topic. And I believe other one has to do with. District Council Maersk happen at public works and Parks rec solicitor General. Us be the topic. But the question that we do want to ask is what is the district hasn't even doing staff non-responsive and they're communication to neighbors. So it's really a communication piece. There's much the way the cip studies going with communication. And then this document, the audit topic, ideas and suggestions. Can you just remind us where these ideas come from? So if you reference back to that 2024, we started collecting Question that came in that
was referred to the audit committee. And I believe we had interest in doing a staff salary study. But if you are where every call human resources doing city right now compositions that if our frontline workers. So I think the committee at that time decided they will hold off on it and wait until the report is done for human resources. And then compliance with Data Practices. Act is also introduced at the time. So it's being introduce a 2025 and that the staff pay frontline workers also part of the city wife's salary study and then last action that was proposed to 24 was examining police overtime. And that
wasn't one of the top of the can. And we left that. Without any particular status of that. But I believe was taken up by the Budget Committee. The City Council's Budget committee. And does this include I feel like we had a conversation 2 meetings ago and what we brainstormed a few more topics. But I see here it the said the winds that will refer to to the city to audit committee specifically the others. One came as a compilation of all the residents survey. The And I can go back and pull that out that they didn't make the list. Know we've heard staff at 5. I think that would be helpful for our next Will have a busy. From eating because we're going to be interviewing candidates and hearing aid semi final report. So we do not have time for this, but I think it'd be helpful to have
one document that has all of the ideas that have come from the survey from. Council discussions like this and then also from our conversation and I know we have notes that probably took from 2 times ago where we brainstormed again, a bunch of different topics. I think district councils was even one of them. Reading I just want we don't lose conversation we had. You can just look back at them. According the notes and just. Can't get a sullen. She all those different ideas together. Then we can review that next. Okay. That's right. It's a really quick chernykh around the to practices act. We know we. I want to say wasn't quite the same but to audit or review of our process of the university. That consultants and compile the report. And so it is a topic that could be I
didn't look down just hearing your small snippet of where it's coming from. And I'm sure there's more and different details. But it's certainly a. Topic with risk and other things that and can be isolated and then look to process. And you know, came out on other end of that with the different things which I think could be applicable to to the city as well. Okay. That's great snow and I will try to find that out There talk about this one lead. The value of the subjects, but there's risk of not doing correctly. And then obviously huge amounts of staff time that go cost the club to the current process than theirs limitations. What we can do about that obviously were subjected taxes law. But but you know that this is something that there can be findings related to that could
improve outside. Okay. So with that, is there anything else? bring up we can because we we finish it. with that, thank you all so much for a great meeting. We'll see everybody for a very busy meeting in APRIL. Don't forget to look at your email for the notice of the opened the adviser position and the spread widely. We are fact.