##VIDEO ID:RigZi3uyhrk## morning this is the meeting at Town Hall and remotely call the meeting for order at 10:03 a.m. um as we have remote members uh we'll do a roll call attendance car hes present Mary Jan Churchville present Sam Grant present ju Hayes present and with that uh we have four members attending we have a quorum so we will continue on the agenda this meeting is being recorded um it can be played on Channel 9 as well as it will be Avail um available on YouTube for for Vi um and Sam I uh as we get into the next session um and J bazus is here so um we're doing the voice hi good now we have five members ready to go we [Music] want okay um okay so um next item additions or deletions I had nothing that came in that need to be added to the agenda at this point do you have a I know it's up there do you have a copy of the agenda that I could have oh here did I have a cop no I didn't PR the copy of the agenda short so I [Music] didn't I guess I didn't have I thought I had C I just read it see you want me to go down and get one just let me know what it says um so we we've gone through the in section and now we're we going to move to um section two first item section two the review our projects um the spending to date and the estimated um at our last meeting we had the concern about oper funding so I'm going to switch over and share the file these files are in front of everybody in the room we did print them out up just a little bit in case you look at the screen we'll do some work on the screen so that's a little bigger for those that may be viewing um I guess I can't fix it um that's weird okay so um we had received I'm going to fli over to the picture of what we had received we had received a um a a two date expenses as of August 6th when we looked at it and at our last meeting we had the concerns about that on the bottom bottom line it appeared as though there was $829,000 of op un spent um because this is put together with the as as of date so I'm going to jump back to the arer spending that we had um maybe shrink it a little bit to get it um so line by line um columns a through J are exactly they're they're on they're on a separate worksheet um separate this is what we had this is this is spending through um P August 6 yeah that's P so that's spending through August 6 of this year and showing in the the number is going to be offer by a single dollar um it it h it has to be a result of dollar and cents the cents aren't shown in the picture so when I entered them I I rounded it out the whole and it just on the third third line there was there was a dollar difference the wellness program is that the one the wellness program so when we look at the at the picture I'll jump back to that um The Wellness programming showed $165,300 available is 165 363 so that's the dollar difference between them and and it's got to be just like I say the sents aren't shown so I couldn't do exact I just did the wrong num that showing on paper it's not again it's not going to be a big issue it gets us I don't think people care about the dollar I think they care about the big number they care about the big number so um with that so that's that's our spending to date and the oper projects that had been defined so this is money that is still available as of as of August 6 what about as of okay so now we have through November okay but we have to also take it out to FY 26 and 27 Oh 27 the other sheet 27 halfway through half halfway through fiscal year 27 which is December 31st of 2026 we we spend this money so 21 by 2026 so what's the difference between available and remainder okay so um so let's take line one which it says okay so if if we look at columns a through J which I didn't print the columns but the First full sheet that goes all the way out with the title this this is what we had spent through August 6 now if we look at the next sheet if you want to put it side by side bend over the column you'll see that I carried it out oh I see oh 25 is 58 915 26 is 65 right and 27 well because 27 would be physical 26 no the second half of of of calendar year 2026 is the first half year of fiscal year 2027 so maybe what I should do is put the DAT put the dates in here oh no um that reflect those so fiscal year 26 is going to be July 1st of 25 through June 30th of 26 and FY 27 is your um fiscal year 27 start July 1st or 26 and cl and the and the funds have to be used by December 31st so they have to be all spent they they have to be all spent by that time by December 31st 26 correct yes so in in the meantime they can be allocated they they can be allocated and if they're or something that is like a salary and we see that on the first two lines um now now again what I did is these are estimates I took the salary that was in FY 24 subtracted how much we had paid through August and put the remainder in column K which is the remainder of fy2 which is your 22324 so basically 3/4 of the year is that number then I did a for FY 26 the full salary and then I did half of FY 26 number in 27 so so that gives us 39,000 correct remaining based on what they're working on now was that 39,000 extra right I don't know it could be $39,000 extra so we had the allocated number in the beginning which was the 336 600 um and again we don't know what the salary exactly is these are my estimates it and again I did run them by Nelson um just as run numbers so this this is the work he's doing right now with the town accountant to come up and look at um is there money to be moved um if we look at the second line the the um Wellness coordinator wages um I yeah the wellness coordinator wages okay the parentheses will mean that that line goes negative if my estimates are right now the other part of this is we are trying to pick up some of these salaries in the operating budget um so whether whether it's minus 67 or not in this is the analysis that Nelson is going through and if I wasn't clear at the November 19th selects meeting Nelson has received the task to look at the whole offer list see where we are um look and see if there's any money that will be available so what he's doing is a real deep dive on this this is just where we were trying to think of the conversation it was 19 so probably about the 21st or 22nd we had it so was four 4 days ago he's a week from coming up with the real final plan so on December 2nd at the selectman meeting we will present the real arer funds um with with the Deep dive okay so so this this was this really is this this was to put us at ease that the money is being looked at and it and it may or may not be realistic or or you know some of these estimates maybe so what is the date what is December 2024 is there a date a deadline date there is a deadline date that all of all of the offer money has to be either spent or allocated to projects if it's allocated with a project or a contract um the contract has to be signed by those States if there salaries it can proce to be used for the salary until December 31st of 2026 okay so just to be clear just to be clear yeah at the end of December in 34 days many right this oper account is supposed to be all straightened out as to spent money and allocated money correct and they haven't worked on it yet and it's almost December 1st um they well we didn't have have an operating what selectman for a couple for six weeks um it probably would have been worked on at that time um I just remember a couple of those meetings where um the board of Select said they weren't going to discuss it this time they weren't going to discuss it this time they weren't going to discuss it this time yeah so is there a time they might want to discuss it um they December 2nd so they're coming trying to come up with the final list to be presented to the board of Select at the December 2nd it's on the agenda okay for the second and it is uh I had thought thought I had seen a 1 o'clock in the afternoon it's been posted for 6 o'clock on the calendar it's six o'clock six o' what day it's a 6 6 o'clock December 2nd so let's just say that Nelson gets this done and we go to that select we're not going to be able to see it before the selectman or make any kind of advisory position we won't have any advisory position we um I don't I don't believe so but you know um we can we can ask for copy of it it should be available before the meeting not on the morning the second we don't have we don't have a meeting scheduled um and we don't have a joint me we don't that's right so so we won't have information okay yeah okay so do we know what Wellness programming is that's a lot of money for what what are we getting for all that money um do we know what we're getting for1 I do not the is Nelson in um nothing is nothing is in the office that's I don't know I don't know either and um I know that um I don't know there's a couple positions here that I'm concerned about that I'm not really sure that we that either either paying too much money for we don't need them at all I just can't make up my mind okay well probably well maybe if we knew what they did we can make that decision well that's what I'm saying if we don't know the information yeah so we we can't make it adjusted position you can go down in money but you you you can go down but you really should go up well you can go away this is very true true we need to see that job description is can we call him in I mean I mean think I don't know is is it's the wellness programming is that a position or is that like well we've never been told and I guess we should have had but there's two things there's the wellness coordinator wages and the wellness programming well she must programing is very must be the coordinator of the programming whatever that is $7,000 $700,000 yeah it be nice to know this if the estimates they could be cutting down on it it's kind of like if we if we look at what was spent in the first two months of this year was only $2,600 um so if that estimate went the other way and instead of taking the money spent in FY 24 and I used um that's a lot of money the $700,000 700 ,000 it's almost a trash and again yeah yeah right well I understand I get it but yeah it's kind of so so again if we if we look at well August 6 is only one month so that would be 12 as a as a rough estimate so we don't know if if we if we extrapolate out from column H the fy2 money spent through August 6 and say that's a month worth of spending in July multiply it by 12 it's only 31,6 56 for the year but I think we should know what it's for so affordable housing trust got $100,000 now as I understand the arer process is that there's supposed to be an accountability for these funds that are allocated and spent yeah based on what ARA requires which correct is um kind of a matrix I guess of how they extrapolate what we're doing and if we're doing it right or wrong who handles that um that is outsourced it's ARA project five is the OPA reporting um that ARA reporting um and I WR the name of the company this morning I forget who they will they hired to do that it's not anybody within the town because of we had independent reporting we canic youate whatever we want to rep it doesn't do that we not Macy now and who do they report to do they report to the government and then or us they will report to us and and and and those reports get submitted to the state okay because they're they're the ones that are watching the money um the states watching the money yeah that's that's one of them and the federal government I mean the the the those those entities that have divided out the arer money and assigned it to each town are responsible for watching watching it and returning it um who is the wellness coordinat what does that person say it's changed frequently and and um Curr not sure who why has it changed other positions have opened up in other towns and people have left oh [Music] so all right now so do we have jurisdiction over this at all or is this like out of our hands it it's really out of our hands but we we had it came to our attention and so we wanted to make sure the town was using it um and that we weren't leaving money on the table which Nelson Has assured me is is that um so John the question I have deep inside is that you can make numbers work in any way you want as we all know yeah yeah how do we know that we're actually getting the service that's on the paper that they or do we care well I I think I mean I we committee I guess because we care as taxpayers we we care as taxpayers but um this this um has been managed by the board of Selectmen if there were questions it needs to we need to bring them to theirs um and I just want to highlight one of the conversations that Nelson and I had specific to um actually yeah was offer number four um the online permitting you'll see that it was set to $60,000 and to date we have only spent 6,352 th000 that's a lot of money left um can we claim that money for other things it is being claimed for other things that what um not yet that's the list that Nelson is working in preparing now that could be we have when you when we look at it BR band in Wi-Fi is 107,000 overspent today so that needs money so is this a place to take money from the online permitting and put it put it to that line that's going into the deficit hey what what line is that now um nine nine n so why are we so that it's spiked this year to 28 did they rewire everything they did yeah they did okay all right well that's a reason we rewired the time so there was an initial project that was set out for that budget okay and this year they determined that and one of the things we did was updated everything to and we eliminated firewalls we we did some work that was was beneficial to okay I mean that's if he did all of that then I guess it's reasonable then right if he re wiring all that stuff but but it gets to why wasn't there a re realignment and reallocation earlier yeah so that's $54,000 that's $54,000 that we can move to to a line that's 107 over drawn right we 50 yeah 53 53 more so it it makes up a bu count but um so yes without the real bottom line we're just Shadow Boxing here but the on even though it says available because we don't know if that's true well we don't but do we still have to that available 53 54,000 do you still need to take some of that for FY 26 and 27 no they project oh oh Project's ended the project is ended and the for the $60,000 is they had a full planned roll out with equipment available for contractors to Comm in and log in at a computer at the and it's turned out that we're just doing online and contractors have to use their own equipment we're not going to have a station set up so the scope of the roll out ofine okay so that project's completed that project is completed um and again maybe there needs to be an indication when something's so that we're not guessing at this but that and I'm going to just um there there'll be more if if we um the affordable housing trust all that money is expended so I that would look like Coast it's all gone it's that 100,000 has already been expended in FY 24 so there's nothing available okay um now are we allowed to ask what it was extended for um I what do we get our money the money it was transferred into the affordable housing trust and affordable housing trust will have their projects at that they oh I see it was just a transfer it's a transfer funds to affordable housing and that was and we were allowed to do that correct yeah was one of the allow allowable items yeah yeah because that was a one term one time deal yeah yeah that doesn't sound to me but I guess it's interpretation it it's interpretation what you know it's kind of like um of where does it fall into the the proper guidelines of what you can use the money for yeah I think so there'll be no money left in that one that's it that's there's no money today unless they see other money and transfer it in and do another transfer um so get the fridge what um I's fridge okay that one I had again the conversation is that they have not submitted a receipt for it so there hasn't been a transfer but they do have it I think they do they have big Walkin yeah that's what this looks like right yeah that would be a big Walkin but I don't know if they acquired it some other way if if they didn't submit the bill Now's the Time to submit the bill and get it paid with the so is that Kim yes yeah Kim yeah and Nelson said he reached out Kim to to try to get that answer I was up there with some clothes over the weekend and it looked like a relatively new bridge scking out the side of left oh yeah you want to take care of that crew yeah yeah water treatment PL um yeah yeah that was the engineering um and so 130,000 was allocated it was used and you seen in FY 24 um there was a transfer back of 9,886 because they overspent the line they gave it back they gave it they they gave back the night the overspend so you can see that the total expend expend was so now that we're down to um 44,000 as far as the um where's that line oh okay you're you're thinking for the for the wi if you yep oh yeah what line you want well no no no there'd be nothing additional it's not that they they over spent the 130 they went to 13986 so they rolled it back and and they moved the 9,886 so the total expense l is is 130,000 so where did they roll 9 9,000 135 123 under FY 24 they gave us 9,86 oh okay and so they spent 135 123 and they have nothing available they have nothing available Pro oh so yeah yeah so that's the 135 was for generators at Cross Street okay so that yeah the next yeah 11 the generators across street allocated is $220,000 and spent to date is 84 8887 showing a remaining balance of 135,000 that could change that could change um and what is the generator the cross street yeah um okay so the cross street well is for the water department so we have four or five wells in town kind um so it's to pump the water it's to pump the water when electricity goes out okay them not to the town because well but in essence the town well the light well well yeah if the lights go out in the town their power would go out to their regular pumps and so they need the generat water because you don't want the gener not pumping water when the out because it does you can grow bacteria because I had a well in my last house and the pump died and one day my daughter calls he said man there's no water coming out of the sink like it they had replace the pump and and then because it was dry for for a few days then I had it tested and it was loaded with bacteria so then I mean it just so it's well worth absolutely keep it keep it and that's just again that was the cross street okay it's kind of like Main Street has it has some Tim the which book has the har Trace is going to happen especially with the new facility okay should be pretty much live they on Next almost almost ready to move in I know the plant is much closer to that house at the Circle than I thought it was going to be I thought the plant was going to be further down the water treatment yeah the water treatment plant because my daughter has a granddaughter has a friend on that street when I been down yeah to the house at the end of the circle yeah I said if they put some trees it'll barrier yeah so then we have storm water management is that the highway department that gets that um is that what I I would think storm water management Highway Department cards and things right then election we know about that um yeah that was the P pads um there is going to be additional expense they're going to upgrade the networks and buy at least an additional pad to to go so there's more money to be spent there in in the elections what um and we're using the arer money because it it was there there there money there um because if we if we start replacing pole pads now if let's say they're they had a life expectancy of six years it's kind of like we're halfway oh between okay we we have to you know so it's time to refresh them refresh them and and have backups if one happen to go down election you can roll out them paper and Pen like we used to yeah there is that there is always that done that now Vinton Pond Comcast Builder what the heck is that okay so Comcast had never pulled out to the Vinton Pond area I'm sure it has to do with v you mean the people who live there don't have they didn't have cable you've got to be kidding in 20 20 correct and again part of the C part of the cable contract has always been the cost of doing part of the project versus the revenues that in come back in so you had V Pawn area residents that didn't get it because the density wasn't going to pay back the cost of rolling out why isn't Comcast doing that why are we paying for it well again in the Comcast contract yeah is the is the whole density density piece and really profitability sure it's kind of like if if you were going to if if you were going to roll out to a whole town and you had some remote people would as a company would you spend that money to not it's oh here we go yeah public service or profit so um well yeah those are the pieces so but they have telephone lines they have telephones they could absolutely do that they they could do the wireless service like I mean there were other services but they didn't have Comcast now they have Comcast maybe oh they had other people maybe they didn't want Comcast it's possible it's kind of like you know yeah oh that's you know so so the Venton Pond area has been wired that was one of the oper funds is and not only oper but we have the infrastructure Act is to get everybody Wi-Fi access I I understand it but I thought I thought the Comcast did they not p and pay any of it they're getting all the money that um answer what do you think it's a it's a company for profit so but I think that if a company for profit was going to make money that they would have an investment to make that money okay never mind I get it again you're going to spend $100,000 to roll it out and you're only going to get back 5,000 no I understand their corporate mentality but I right kind like but I think that's so they would write on our code got it in in this case it's kind of like we had the town would probably not have ped out and paid for that we couldn't afford it but with offer money yeah I see yeah we have the ability to do good for Town's people in that well that's a good right so and a bad thing for carcast well next unless they pitch in maybe should go visit them go visit them with with a tin cup please please uh please Co related expenses oh I guess that money's all on where that um next other Co related expenses are for 15 the for seniors yeah and that that will continue um through um 299 $29 from Comcast $29 yep okay it $95,900 budgeted they in the first year they spent the 94 in in FY 24 they spent another 2014 spent the line by 29 so yeah so there was a transfer back and $29 so we transferred that simple we transfer that to the oper fund from the oper fund to the oper fund under different category yeah okay Co that's pretty much says it all Lin for we spent again that you know we we talk about those the meals for seniors will continue to the end now is that a legitimate ARA um expense yeah because I thought ARA was one time or is it because it relates to health or it it relates to health and and okay yeah I know what you're saying so when you go on to the website and look at what Opera funds are used for it's kind of confusing very confusing there's the repeat things that you can use them for as they said the labor and and those things um and then there's the one time spending so so there's 64 $446,000 left in the meals meals um yes but that was as of August so maybe September October yeah okay well this again this was again so you're working at the end of 2026 granted so um for the the FY 27 number so yes it's kind of like um if we look at the numbers these these again with just estimates um is um I said if they if they continue to do the meals at the current level these these would be the numbers that we would yeah um and so you know there is's the potential of if if we are going to spend at the same rate Nelson's going to have the conversation with um Council on Aging director and look at it um but based based on what we're spent we we're going to continue to provide the meals but maybe there's extra there to be taken and used somewhere else maybe we could give him like a upgrade on the food did you ever see that upgrade them I've never seen it is I have oh are these the meals that they deliver this isn't the meals that they serve at the I'm assuming it's everything but I thought it was I don't know meals or wheels or is it like the meals I think it's Meals on Wheels it's a total different that's that's a different that number is a pitchburg number and you [Music] fall this would be the meals in the kitchen at the senior citizen yeah and they have pretty good meals yeah they actually do yeah so Greenville Road Bridge Improvement that's all done the bridge isn't done I think that's the engineering for it $300,000 sure okay yeah if that's the engine so what happens the brid just there you have the infrastructure bill that it's going to be about the same probably oh more oh more yeah where's that money um I would I would say that if they if we have the engineering done and we go and submit for the infrastructure replacement money that's it comes from the infrastructure bill that was signed 202 from from the state from the feds or from the federal government the federal government oh good okay finally finally your tax on so they have 7,000 or almost $8,000 it's about $88,000 left if they're done with the engineering and they're not going to do anymore then then that's the place if they have additional work to do whether it's change orders or something I mean is that a real big bridge or just kind of a bridge I mean it's kind of small it's it's the right now this go over water theck yeah it goes so yeah because my girlfriend's husband when he worked for the state he was a diver and that's what he did he dived under all those Bridges bridges and then yeah because they have to inspect the bridges water and then come up um you know with the green bridge has been hit several times it's kind of like like we replace that brid a few times um definitely replace something this summer the road this is the one with the with um the big Granite B box oh yeah okay where is this bridge um Greenville Road so you go to West brick if you take a right to go up to that's GRE Road that's the bridge with a very wall you go over oh okay but it's the granite the big Granite okay okay stones or I don't go too far past the hobot mall but it's kind but if you're going up to Country Mile you could go yeah country mile get a sandwich to feed your family really oh it's delicious where is this it's so this actual place oh yeah it's in the middle of totally nowhere the middle of nowhere they have great gas prices and they have terrific subs and it's Del liquor oh so I just keep going up and take I know I need to explore tons in more need to get up okay take a right at the stop sign right up there PS related expenses what's PS um going to go with Public Safety I've only seen the what number is this on this is okay Public Safety sounds good yeah and Public Safety is that roads no is it like police police say police police if if you work under the budget session for perfect safety it it falls into quite a quite a few things but police and fire are the main do you think roads are part of it don't you think they should be I wish they'd paint the stripes um well I I wish they give some of this money to the roads oh yeah that too is that in this building this building is falling down well and again that that's on the list it's at the bottom it's it's on the list so we have the public and then if you look at arer 18-1 they did specifically they added in the the police department oh so PD is police right right so they're not under PS well they they were because the association of 18 and 181 so when you look at it between those two lines 300,000 was was allocated because you figured the 18-1 is actual wages where the other expenses could be could be any anything equipment supplies and things like that cars yeah I don't know oh where the cars come underneath house I don't think the cars can come cars yeah between cars and the leases is kind of like you know there's all kinds of stuff they got to buy bullets and guns and all kind of all kinds of stuff yeah okay now cleaning and disinfectant $10,000 no kidding yeah they back back when when Co first hit there was oh that's right the big bleach sanitize everything interesting yeah yeah a lot of that is over um and so it's if there's anything left in there the little it was over spent by 2400 so that's going to have to be balanced out so we spent 12,400 on there um conservation agent wages well we don't have one do we um no we did we did for a while they they used though so that that money would be available at this point to be used are do you think we'll ever get another one um I would certainly hope so it's kind of like we had somebody in there for a short time what did they do um I believe that they're supposed to be the inspectors that go out and look proper at the properties and things when there's conservation would that be the Conservation Commission it'll be both it's kind of like but did they have a worker they have ay have worker does the work fills out the forms yeah was it Jessica J from the land land use office was doing that right but she left yeah I know so now they don't have anybody because Amber left and Jessica left so the both of them were chased out that's sad okay assistant director wages of COA COA okay so that to help with with the budget on for them um Council on Aging last year said they have um the fiveyear plan in their budget how they're going to um bring in all of the items that are associated they have a fiveyear plan yeah wow yeah nice so um they that really mirrored it it was looking at their plan their budget um and the people they had and who was being paid for out of this out out of the oper funding got it Jerry yes next one's you B oh yeah there you are there I am again the completed the completed completed project completed project but it did cost more than that but other money came from other places but that's what the town did allow me that was nice for for the yeah for the funding right one time one time Fe yeah one one time you can have $10,000 for the band there was repair and that type of thing right wasn't wages or anything like that now a part-time custodian was that for the disinfectant um clean my my guess is that it was and and because of the extra work that had to be done they were G to have additional but looking at it they didn't really spend like $2,000 on that on that line so there 13,000 so they have like a parttime custodian that works all the time that's on a regular that's on he's on a regular Sal oh regular Sal so this is third this would be a third this would have been an additional person because the workload was yeah too much yeah I mean kind of yeah no I I can understand that so then we have the building evalu valtion yeah and what's that um the company was hired to another Outsource it was Outsource to review all of the Town buildings and come back with recommendations for what's required forment here did we receive that um I don't believe they're or they're close to finalizing their report in submitting it so there's still more money to be spent on that line for them to finish um but when they're done we should have we're supposed to have a list of yeah when how should we getting I mean it's time getting time getting I hope they're not goingon to wait until 2027 to give it to us building fall maybe we should start let's we ask Nelson to put a little fire that to get it to us because I think that's going to be important for us to talk about for yeah when you get the thing is if you don't take care of these buildings if you don't take care of them sooner later it's going to cost you two or three times thisly exactly just put a little bit of money into maintenance year you know reconing the windows even they're shaking the wind blowers you can howly hear yourself think I you know oh yeah sure I make is your raspberry one oh is that something Jerry there one thing I hate is SL oh CU it yeah it sticks well it scks it's it's when you want it to stick sometimes it doesn't stick well and when you don't want it to stick well out of the box taking it oh these look delicious okay go for it were nuts and peanut butter anybody allergies don't have allergies goodness to food want So eventually we'll get a building evaluation that we can work we can working and it'll be a big plan and a used fire TR what why do need a used fir TR well my guess is it's going to be especially at that price it's probably something fire like a fire like for truck or something like that um I was thinking historic historic isn't the fire department doing something with a historic fire yeah but they they have their own I thought they already had a historic fire truck I think they do they I thought that's what they were going to put in the new Firehouse well you think so wouldn't you so okay this one this one is also completed from I want to know what that is a fire truck I want to know if it's like a forestry truck that's one mhm right oh okay right they have the old they have the old becomes oh those are delicious um so that that's the end of our per as we had it then Nelson is working on in when I went to office was call so we want to building inspection yeah yeah now when of the letters coming out that to the department saying we want their budgets and their fiveyear plans what are those going out uh first just actually um Nelson is going to present that to um um to the board of Selectmen on the second and it will go out to the department heads if his changes shortly after there's no change at all so we should hear what that has to say to make sure it says everything that we want well yeah because we can we tell him what we want um yes we can he's asked for it and that's the that's the next item on the agenda so okay Jerry jumped in that's okay it's kind of yeah so it but what what I really the main main piece that I wanted to try to get to here was there is the plan we're looking at it um and they're going to try to see exact get closer on what's been spent to date how close it is to the estimates so actually is available and come up with the remainder of now I have a question if we if we've done something that's not acceptable by the state of the federal government regarding the oper funds is there a penalty that we have to pay or is there any kind of they they don't put anything on the they don't put anything on the list that hasn't been approved so we have somebody that when we have a project it goes to them for for approval that yes oper funds can be used to fund it so this is a person that's part of the op fund or yeah it kind like that that group we use for the reporting it's so it's outsourced company it's not the government correct it's kind of like so what part of the oper funds that really shouldn't have been used for what they were hired for what about that you're you're thinking of the positions that added positions into the operating budget of the town I don't think we could afford him I don't think we should have done it I you like i% yeah and what happened with that is the positions were written into the budget as Zer dollars and when we approved the budgets by default the position was approved even though the funds were coming that's kind of deceitful that's not very it was not necessarily a transparent piece and especially the way the budgets are presented and that's what we need to change how finance committee recommends and and presents to town meeting what what the actual budget is um so we should really be presenting to the residents prior to the town meeting I think so just like those little bulletins that the state puts out those red remember the red one that we had and said if you vote Yes this will happen if you vote no oh yeah we should really be thinking about doing that we we have what we call the recommendation sheet has always been just written and handed out get a copy of the budget get a copy of in the old days right underneath it in the little book this this is from P rol I think I showed it to Don this is what they do they have like an explanation on on the sheet on the warrant on the warrant yeah on the warrant used to be on the warrant um for toal in the old days not only there we we don't we don't get them early enough to maybe we should tell them we want them earlier I mean really well it's when when we go back and start looking at some of the procedures that are written we're supposed to we're supposed to have copies of them earlier than we have yeah and we have to start holding their feet to the fire because that's right it's you know the money just goes out the door and we're looking serious a lot of people don't understand what they're voting absolutely I think I don't think it's good that the board of selectman presents the budget for the for the um departments I think the department should present their own budget at town meeting and and if there's any question they should have be able to support their budget I agree I agree yeah that makes perfect sense yeah I mean the idea that the board of selectman runs the entire show is kind of disheartening here because they're really supposed to be overseeing certain things not not dayto day and they might not have all the information that the budget department has right yeah that's not they're not a good source of information who uh T it last so I Ved out the information that came from but was listed there one that list that you sent us yeah right if if if I look at the agenda it looks like they're going to revisit the um liaison assignments on the second so we'll see see if it stands um but as of the meeting on the 19th um came out I believe what they did is they just replaced um the other two Selectmen with the new select oh other so so Joe and Joe and Chaz remember when they were on were gone out were gone so I think all that they did was they replaced Veronica and whoever who whoever became CH and whoever became I think I think that's okay so the letters I agree we should have the letters they said yeah so yeah wait until the last minute when you're dealing with finances is really not best and it's tough like come March we were meeting two or three times a week and you're trying to pull it all together and yeah yeah it's like 11 hour production that's could be part of the problem but that's a piece of the problem and it's kind of like so um I just jump back I apologize for not having copies of the agenda but um I put on here the next item so before we move on any anything else on the oper questions I think we need to um we have to see what the what the final list is this being worked on it's kind of like and it's when it's a work in progress we're tough so if there's any leftover money from any item it can only be used back into an AR fund either I came up $74,000 how much 74,000 yeah but it's got to go back into one of these go back have to go into one of them it can go into a new one oh that's what but we only have to the 25th to December 30th to make a new one to make a new one that's be tricky if we don't get it till December second well that's that that puts the priority on getting that done with the board of Select is when I listen to the meeting they say they have three policies written for proper funding and and lists and and all all those those those are post and they follow those as the assignment who um the people that were on the board of Selectmen at the time the Opera funds were oh maybe we should take a peek yeah where do we find those done um I would say probably under border s SEL one somewhere yeah somewhere on their site site okay it's a policies a of policies y there's three I think I might have seen something yeah that that may even have the names of the that companies will use to approve and do the reporting oh the Outsource it's possible because if if you know part of getting something on the approved list is getting it reviewed yeah you you think the contact name is on there yeah okay so um next we had um next item on on item two the definition for the finance committee requirements for the FY 26 budget season so that's really we we're starting um or sort of LED twice because it's also under the new business um I didn't didn't deleter from new business that was that was yeah it's an oversight it was it was on new business on the November 16 yeah two weeks ago um so um we're looking for hard hard copy manuals for this this is something I know Jerry had mentioned hard hard copy um do we order those no um oh the manuals um yeah I'll check with u and see if they're in it's kind of like I did the proofing of them um a week week ago Friday so about 10 10 days ago wasn't there 10 of them or something like that there there 10 that would we ordered so we will get the 10 but they had they did one for pro and I I came in and reviewed it and approv printing at that so um so they may be in it's kind of like because they had it and they printed one copy so it shouldn't shouldn't take much more to get nine copies um so what I'm thinking is it's a hard copy of of the department budgets um oh oh this is different yeah this this is what are we of Department budget right so we're going to have a binder we we want a binder with each department in its own section with the Department budget I like that um yeah with the um budget message um and the detail file um what's a budget message um hand your line a budget message is an introduction from the department head to what was what is presented in in the budget um one of these is yeah it's in where is it I have it how do you have something like that because they printed all this crap oh oh oh introduction by the department head of why he wants what he has on list what they want on on the list okay it's like a i yeah so well this what the mission statement department is this the one that you're looking at this is that out of the manual this was out of the this is out of the which the oh towns and budget process and document enh Center yeah okay I don't know was any of this ever adopted any of these recommendations we used about 10 years ago right but it it had good things it oh it's reference material yeah yeah there's reference material on the websites with this calling center call center budget review and I mean it came up with recommendations and stuff you went six months three years no that was clear up I think okay so it's good to know about what the the message is because then we know what they why why why kind so so that that's that's for us and so that's going to take probably some admin support by um by somebody in the on the committee no I I think I think well we don't have access to be able to come up and print things on these printers so we need somebody that has access so so if we want to print an 11 by 17 piece of paper we can't do that on our home bir this oh right no but we can come here and do it correct well we're part of the we're part of the Town we're part of the town but how do you get it from we're going to mail it in and oh 11 by oh they don't have 11 by 17 they they have them here we don't have we don't most home printers don't have no I understand that but the town hall does correct so we could so but if if do we provide our own paper I think it's one of the questions no it's not the I mean but isn't the Town Administrator according to this he's supposed to the Town Administrator with the board shall submit to the finance proposed operating budget for the responsible with an accompanying budget message and supporting documents right yeah so wouldn't they be responsible for printing and all that stuff well that's that's that's what I yeah it that's that's where I think it goes like I mean back in the day it was probably kind smart but I don't think we've had anybody since then we we haven't had the support no we haven't it it's kind of like you'll find that I run up I print something and run up here and try to print it so we have copies right oh okay right it's kind of and that's why you know it's kind of like we're looking for I don't think it's the C of the finance committee responsibility to do it um I'm thinking there going to be the documents of anyway for others to review so it's kind of likeon well I think that I I think there's no question about that we should be able to print here at the with the facilities if if we we can't take you can't take a thumb drive and plug it into these computers and do you have to you have to send it to somebody to print oh you can't print like from your computer to their correct printer right okay no we we don't have town we don't have Town email addresses and logins we only have our personal emails and L wait a minute so do you do you have a you I'm thinking about the historic district didn't we just get a get a site now now we got we also got an email we can get an email they gave his directors to an email get a Walkin so you have an email yeah but because I haven't called the lady but soon as I call her I hopefully hav not let you know what happen but we we don't have we don't have a login to the to to to get I think supposed to be able to do that we're on the outside of the firewall we can't we can't print so so that's why even if we had our own email um for the for the town oh you have your own email they gave us the email you have to be you have to have a login with the VPN and be able to get on the other side of the firewall to print right so someone told me that if I call this woman at some company that she will help me do that so I'll call her a guardian I don't know her name was Demetri something like that demra demitra Demetra demitra so if I I will call her and I will let you know what she says and I might be all wrong because I'm not a computer person but but so you have a town email account for commission for the historic district Commission so I have to be able to get into it is the key like you said so this girl supposedly supposed to set me up to be able to get into the county or they not not County the town mailbox mailbox yeah so I don't know if that'll be the same we can try yeah we'll try yeah so has the select board been submitting this budget message every year um the select board really really doesn't so they um the budget message yes and it usually comes from Town Administrator with guidance from bard of selction and Nelson had asked us for for our input it's kind of like and so everything I've been doing here is isn't necessarily about the budget but um is it about the message um it's about the message but what what we looking for is um so we want we we want the documents that are outlined the I think we should give a general a gentle reminder yeah that people have to stay within parameters of of what we can afford this year because we can't afford much for any 10% of this or that or anything no because we already the school already told I mean the town already told school we can only for 3% in the school what what four Pointes for everybody 11 yeah that was the numbers they showed us the other day the town mean at the meeting yeah they they number didn't they say I thought I thought he said I thought that those three to administrator said we can give you 3% and I thought he came back and said well we won 4 point something per. even more than that kind but the other part and or maybe the 4% is after they talked about the cost cutting measures that they would maybe I okay so we want a budget message that's clear honest and transparent and ethical so ethics and for change what was it again clear honest ethical and transparent transparent deserve a little better than what they've been getting so and you okay so that's that's from the border of selectman to the town or should it be a com combination of board of Selectmen SL Finance to the town well I mean this is this is our procedures right here it says what they're supposed to do say yeah is that what we're going ony we want to yeah follow policy it's I think following policy is a good idea yeah they true I mean and I think we should put it out there at the meeting so if Town's people are listening to this they'll have a quote should be a form of which the finance committee deems desirable or the select require so it does mention Us in here I think that they we're very I think were supposed to be in almost every financial decision budget wise I mean why would the state create a finance committee if they didn't have anything to say they didn't want us to have any right but the other part of it is that is the B don't give us any teeth with it either so kind like it's I agree but our teeth are going to come when we reach out to the residents directly from this company from this committee to the residents there's not going to be any more 11th Hour production on the floor where things come up and you don't even know about it the towns people are completely confused two or three years we've had that yeah that can't happen very confusing that just can't happen we don't even know what's happened when we've gone in they were just oh yeah no we have to have our bulletins they're going to have to give it whatever the whatever the rule is that you read earlier joh that the Town Administrator or whoever the power is is supposed to have have the information to us by a certain day we need that day on the we need we need to stick to them and and those are those are some of the pieces they um and we be invting it's kind of like we have to we have to try to really follow the dates um because we we're talking the first of March is really it's too late it's it's it's too late so that that's where the January and February going to have to come in do the review and come up with the final budget preparation well we come up with a schedule who's coming first right and so um and I know um one of the things do do we want to ask them Department um potential yes yes yeah yes absolutely oh yeah that's why we're here as they come in I wonder if we could combine a combination of of um Capital plan and budget in the same so we don't have to have them back two or three times if we could put that or do you think that's too much um but wouldn't the capital plan stuff be in the department heads budget they have to come back again no no no capital capital planning is a separate separate line oh it's a separate budget for each department head well we have right no I get it it's it's a separate wish list yeah it's a wish list of um what they need what they need now but what they need or what they want I well it's a wish well you start out your work down this I think there's a combination um yeah I think we all have um and then there's the reality of it but yeah the reality on the on the Capital planning is not within specifically the finance committee oh I see I see we have representa to go to the capital um we have other members that are on Capital planning so they and they will tell us what's going and they will tell us what what's going on so there's so that's that's a piece of it because we do we can have joint meetings that's a possibility because you're right it it may look a little make you meeting just a little bit longer and add the capital plan so they so we're not repeating our right same meeting yeah the chal cleaning meeting stop um I believe well oh okay again so so okay so I should get an email sometime but yes I you I am but I don't know how do I [Music] chair do I go contact them or no no no us okay okay well usually that's the way it goes it's kind of like but I think it would be nice to have a more proactive Capital plan um I would I I have my recommendation of capital planning is for rather than just get a list of what they want now get a list of all of their equipment that if they had to replace it would be on the capital planning list life expectancy would that be proactive that would very proactive that would be proactive I think I like proactive reactive you know it's kind of like right because right now it's only when they want to get something off yeah that seems to be that that's the theory that seems to be the here it's like you said reactive and you're not big on maintenance you know to to sustain the new item you have to have the maintenance plan built in on a yearly basis I would well that's they they give new and then they don't yeah new and then and then 20 years later we oh my you know but that's if we have I mean because equipment usually needs some kind of maintenance it's just even if it's I don't know that it's it's in budgets when when you look at police and fire and Highway you have Main in I just see too many I mean I know the syndic working for the federal government that they never ever put preven maintenance is always something you can put on we didn't even put it in our contract which some sometimes they just we I was on the commercial side we we would put the maintenance in the contracts either us doing it or or the customer doing it and if it wasn't done you you could really tell at certain times when certain things were breaking if you didn't do oh right right right like little clu yeah there's clues that you can you can get but and those are the pieces you know do how many how many people put off getting an oil change just you know it's a little harder now with the newer cars but older cars you know 3,000 miles with the original carry around the oil yeah so I change oil so get back to the budget request so do we have an i do we tell people I mean I want to see potential Cuts Like if we don't meet the budget of you know like a 5% cut across the border what's reasonable that's too easy that's too easy I mean 5% across the board but how how do you how do you get there you you know see what they want first and then we have so we're talking the put in labor increases its um contracted amounts and level funding on everything else we be C with contracted amounts that's contracted amount you have to pay that because it's right because it's in the contract in the contract that's I mean maybe maybe we should look at the contract well that would be I mean I think that would be to do actually I'm not even sure who's watching the contracts only because of my experience from the open space committee meeting oh my word that plan I still haven't got the plan or or the finalized plan but that Grant was I mean I'm going on four years now waiting for this plan that that Grant money's all been spent like two years ago and and of course I talked to Eric and he was like J like he said but we spent the money and I got nothing now you don't have anybody on the committee either no I don't have anybody on the committee either it's just me but I'm at I'm almost at the end and I'm making the exective now for year I know but I agree with you but this is why I I don't know if anybody all these mrpc grants like I'm not convinced that anybody's looking at them in mrpc is just doing whatever they want and they jealous and they tell us what they want and nobody's actually looking at what they're supposed to be doing they looking at the Timeline that's in the grant because everybody's thinking somebody else they must be doing it not us you know but um in MPC I'm convinced it's just doing that thing doing their thing and oh well you know we don't have to meet you know nobody's so deliver deliver on the contracts or because I I'm assuming it's a contract well I've seen I've seen in our PC whatever grants I mean they have timelines they supposed to Del you're right it's the deliverable it's supposed to deler it says you know you're supposed to give us this by this it's a period performance and all that but I don't think anybody's looking at it and when you say anybody do you mean the department head responsible in town or the person responsible at the Grant in I I I'm not sure if anybody in this building's looking at I think they just get awarded I'm not sure who would be responsible but I'm I'm assuming probably bad assumption but say the land use Office though Jessica was pretty good once she took over she started looking at it and that's how it's getting up but just say that F the indu office awarded a grant or a contract well somebody in that office should be monitoring that contract you know if it's a six-month contract and three months down the road you're supposed to give me a report well three months down the road I should have that report but because right because we're paying the contract we're paying even though it's grant money it's still a contract and it's still taxpayer dollars exactly still our money yeah however it comes whatever bucket it comes from it's still taxpayer dollars yeah it was funded by a grant and I keep on seeing but the contract maybe we should put in that the contractor has to deliver these things by the time dat lines or there's like penalties I mean do anything unless I don't I don't um I don't yeah I don't know if there's penalties built in I haven't read them in detail of the contracts that yeah the grant wasn't there got penalties for non well didn't we and from and from what I understand mrpc is basically the only place you can go get grants so there's no competition oh I see support yeah I mean there's other other similar organizations but there's other but I don't know I've been told that that you can't do anything because they're the only ones and it doesn't you know basically they can do whatever they want because I'm like it's that not me okay sorry okay trying to come back to what we can provide toson to have come know so we we want to follow the policies and procedures including timel um it includes the multi-year presentations I I don't know that we need to take it out but if we say Poli follow policy and procedur reference these we link these two files to it so that they can do you want to link the name of the file so they'll know we'll link we'll put a link in writing you know our requirement is for policies and procedures for the town of Townson and I think we should list them because I don't think any's going to Le them well they're short they're not long that's what I mean can't we just bullet them I mean this policy and procedur is only a few pages long yeah but it looks like you highlighted the important things copy yours because oh because the one thing I did read here because we're always using the stabilization fund right and it says right here the town will not balance the budget by using one time or other non-recurring Revenue right onetime revenues is defined by the town Town's onetime Revenue clue but not limited to transfers from the stabilization fund transfers for Enterprise F no that that was that was especially with August that was a one-time one time use of the stabilization fund to try to help balance the budget with the idea that when free cash is comes is certified we get the stabilization funds we reimbursed okay the stabilization fund stays of the current balance and we may increas it should be highlighted in that it says say will not oh the time will not use budgetary procedures to balance the budget at the expense of future years such as postponing a deferring payment of expenses already incurred cing future we were are rolling over shortterm debt so um yeah yeah no those those are all solid and and that's that's the piece are onetime funds when we sign these budgets where salary lines were Zer do that's in essence what we did because we we were using oper money which is one time one time money so we were balancing a budget putting putting salaries into the budget that were not paid for recuring revenues which is your your excise taxes those pieces it's kind of like there are there are pieces we really want to see it's kind of um the pavement plan and putting in the pavement money it's kind of like um I was I was shocked when I found out that the excise tax doesn't go to the highway department where does it go it goes into the general f i I always I always thought I thought so too you know personally I think that's very when you read the pavment policy the payment policy says that at least some of the excise taxes supposed to go to the it was $50,000 a year and we haven't done it for it was $50,000 increasing to a total of $250,000 per year and we haven't followed ween but the other thing is I always thought the state would did the excise tax I thought it would would go to the to the road so and I went on the State website cuz I was saying they using out excise tax wrong and I went through the whole state website trying to find and no no no there there's nothing nothing specific that says you have to use it can we change um that would that would either be Charter or bywise that we have to change in order to um to do that but we we have these policies that we're not following so I think as as we go through this season we need to see if we can dig them out if if if the department heads know of something that we're not following that's that's been defined uh so when do you think we should set up our budget schedules to see people after January it's definitely definitely after January they're not they're not supposed to back in the first week okay so from the 15th on or whatever that be right yeah of what January when are their budgets due to be January first week first so what is that normal January meeting anyway we don't necessarily have a normal January well we should yeah we we can set them Up's let's set them up and get it okay so the week first week in January the department had are supposed to have their budgets completed correct correct policy yeah and that's policy State policy you're saying no no Town policy oh Town poliy yeah we need what the second and fourth we usually go second second four so do we want to go every other starting in January now the other the other part we can do is we can have joint meetings recommend joint meetings with bard of Selectmen and we vot speak to department heads at the same time I don't think we should I think we should speak speak to them individually let them speak to them individually also then we get you sort of get two sides get two sides yeah no I agree yeah I agree okay because you're right you might get a different you might get some kind of influence yeah yeah okay I understand I agree it's like separating the thieves oh in Fall town meeting is January 28 that really yeah even fall confus talking about the fall and spring comes up pretty quick yeah what happened to Winter I have no idea why we didn't why do we have the over you don't certify your free cash until December so you can't usually the things you're doing are around free cash um in that time frame so you got to got to have you free cach certified so that you can write your warrant articles and for the use of that oh for the use of the free cash yeah it's kind of like so you can't do it you can't really do it in October November because free cash is isn't certified yet um and we don't know where we are yet um one of the things that I believe they may be looking for is um no sorry different different subject that's our that's our current current budget not not certifying fre cash for part okay so the first week in January they have to tell us I mean we get them or the second it's the second we we are we are going to ask that we get them at the same time or have access to them wait a minute I thought we said we didn't want to meet with them we wanted to meet with our the companies of the Department separate we're just talking about getting the budget rece having the budget oh we have to see it before we see that we have to beam all right so we're gonna ask for the budget ask for the budget first week in January simultaneously right and it's not just copies of budget is copies of all the supporting documentation um and details the lines like when they have a line other what is going miscellaneous miscellaneous is always my favorite yeah we want details we we want details supporting the the line whatever it is okay now are you gonna a letter to Nelson to put this all writing to try to put it in writing yeah yeah what so we want this we want the budgets with detail supporting line item and and again that's why I was going to back to where I started with hard copies of it printed in in binders yeah oh then we would create that no they would create so they would create that's what that's what I'm saying it's kind of like we don't what what you don't want to have is is you don't want to lose control if somebody gets a copy of a budget and it's an Excel file and they go in and they change something oh okay I understand yeah I mean you know or you do it by mistake you open it up look at it you type something in oh no no I I agree one million per because um I've heard too many times in this in this actual building oh was a mistake can't possibly make all that mistakes yeah well I mean you can make mistakes it's kind of and and those those are the pieces that we're want I agree 100% in a nice little binder hard iner you doing a three inch it's got to be when you think per Department no no no because you change your page you rip that page out and you put a separate page in but you don't have to reprint the whole thing so you can do CH Pages change Pages not books yeah so they're going to give us their budget we're going to put do we get our own bind or are you gonna get well that's what I'm asking for the support is to when is to get the files give us get copies of them printed put it into a binder separated by Department all of the files budget budget first we asking Nelson to do all this you know um that's where it's going to come if he okay it's kind like I could put it in binders for oh he has an assistant that's right oh I forgot oh yeah he has oh he does oh Saina yeah yeah so we're we're asking it's and it's kind of like but um you know we're asking for support it's kind of like because we're not because we don't have we don't have any I mean we don't have a paid assistant we we don't have a paid assistant like some of the other Bulls right maybe we should have one maybe did we ever have one in the beginning like 10 or 11 yearsing for some reason I think when I started she does the planning board she she does a good job yeah she does a really good job I mean there are people that could good job she does she does do a good job it would be a a Sion you had to P she's like a full-time employee though it doesn't have to be her yeah it it and the thing we're we're asking nelon Nelson for the admin support and and take a look at it because the finance committee is isn't a faith position and we don't have an admin support like other position right yeah I mean like planning board has admin support right Board of Health has admin support correct we don't have admin support so we're asking for admin support um will they have to come out of our budget our money budget no I I don't I don't think but if it no but if it does um there a little bit there we do a little bit I know but come all right wherever it comes from oh no no it should be part of the administrative deal support or whatever it takes to put the budget together for the town however that's paid for that should be where it comes from so yeah and that's what we're for that it's done okay so so we need binders we we're looking for copies of it with binders the admin support to many binders do we need four no one two three four five it's actually and then we we should do seven yeah seven Dave Dave is yeah kind of like this seven copies oh Dave yeah yeah one two Dave three four five six is that a full board for us that's a full board for us oh we can't squeeze anybody on outs on could we do a um what do they call that associate I don't anything ask for aw someone's over the last Dozen Years it's been impossible to get all seven filled that's right yeah it's been a long time since we've had seven so yeah thank you Sam thank you it kind of but you're right it's kind of like it's been a long time since we since we got seven assigned so um but anybody so seven binders seven seven binders and if we have somebody that's interested that wants to join us during budget season we can we can make copies of the files that we one at the time here okay so that's the letter you're gonna send to Nelson yeah yeah do we have to vote on that or is that just administrative I think it's just administrative that you know we're we want to get the input to him I just want to make sure that you know that everybody had had a chance to speak and then Jerry you want after we get the binder right then we have meetings with the individual heads in person correct separate from Board of Select correct so but we can add them to our meeting and do you want to add Capital plan at the same time or not um I mean that would eliminate a step we we can we can we can do that we can start with a capital planning a joint Capital planning and and and finance finance and then when Capital planning is done then we just continue the finance okay that would make it easier then they only have to make one trip in we only have to make one trip in but I'm not on well you can show up any other public meetings oh okay but you yeah and you can be there as Finance if we're doing joint meetings yeah and oh okay yeah everything is public meeting and we're right yeah open meeting La says everything is open so it's kind of like so anybody wants to show up show I I wish now I know I know it's like a secret society so if let's just say a town a resident shows up one of our Fin and they sit right here are they allowed to ask a question of a a that's up to Department to the chair up to the chair um it has always been my position that people can ask people from the audience can ask don't get off yeah it we try to stay on subject if we're if we're too far subject we try to right so you would just right yeah back onto the I've even done people online yeah because I think that that would be a nice thing to for us to get what residents are thinking I mean it's their money right it's our money too but it's it's not the department head's money it's the people's money so if they did come I do think it would be nice to address them because the board of selting won't let you talk them sign in with the name and phone number no because they can call in to this meeting get to if they want to come in on Zoom I like I personally like to come in to me I think you get a better feel for people when you're looking right at them that's why I always like personal me rather than zo mean but yeah it it's something that we we've been open to but when we're speaking with our department head it it might be questions just from the finance committee um but I think it's I I like the uh meeting with the department and you get a different feel than somebody telling you well this is what they want you know why you know yeah it's like a letter to Santa right and then okay here where your wish list and what do you really need yeah so I'm trying to trying to look to see where so we doing the second and fourth that deal because I think this L of the first and third first and third so we do so the 14th would be okay um yeah so it would be 14 and 28 in January 14 and 28 yeah so uh the 28th is town meeting should we meet could we meet in the morning early and then like we did today and then that sort of excludes Dave and oh okay depending on whether all right um it may exclude Sam oh okay um okay oh we can do we um hav warrant yet we should um we could do Thursday the 23rd at 6 at 6 to go over warrant okay 23 at 6 o'clock or in the afternoon we need dat I would have to come at night unless we came early in the morning I mean like 10 o'clock in the morning like 6 I could do 6 actually I can be here at 6 I can I can too the doors aren't open so the 14th theore at 6 o'clock yeah the third the 23rd at 6 o'clock I think so yeah yeah want to go over the warrant before we want yeah we want to make sure we're prepared for town meeting in the warrant when is it town meeting again 28 28 is this for we're going to make recommendations that's kind of early that's too that's too tight isn't it which way do we have um it when do the close yeah good question the warrant closes two weeks before so it closes on the 14th so we'll have it on the 14th well I guess we don't have any choice right but then so we want to see the warrant articles earlier than that so we want to see it when So when you say closes that means department heads have all their step it is hers warrant it's kind of like it's what the warrant the warrant the closing of the warrant said you can't make any more changes to articles on the warrant oh so we could have it in advance as a draft as a draft right to work off of yeah and if there's a change then we have to deal with the change and when does a change has to be done by the 14th by the 14th so so Board of Select will likely have a meeting that night too okay wait so the warrant comes in before the 14th but it's not right it's it's they're going to have meet well we can meet downstairs then we don't have to meet up here we meet they have to have their budgets so that the markets created um I thought he said they have to by the 14th he saying closes on the 14 oh two weeks ahead two weeks so if we get a draft of the we need a draft if we get a draft just a gra yeah just a draft yes we could work on looking at in coming up with an either recommendations explanations or or if you vote Yes this if you vote know this right kind of thing not necess that or or we could say we recommend or don't recommend for the following reasons you know this is whatever or or we don't agree we need to get that information out to the residents of the Town prior to the meeting and not the day of the meeting we how else can they know I know there's so many people cless in this town cless because we don't give them the information I know my daughter said fine you should have a Facebook page I don't do Facebook and my daughter says I'll do the Facebook page but you should put and I'm like what are we putting out there I think is starting to way I think it needs to go to mcnabs hord's certain places a little pampo Library senior citizen Library where people will go and pick things up this Facebook thing I don't well people get so cranky on Facebook I mean picking everything I don't I don't even go on faceb you don't want to hear what they have to say you want to just give them the information right right it's not a dialogue yeah so if we if we can get the draft as soon as we can get the draft well the draft is um we can at least work on the draft is on the the second what I've got the I've got are they going so that two weeks one one two it is second so the second of December you're talking about right yeah and then I've got the board of directors the next Board of who's bod that's us down to um at the read when are we when are we read meeting with the board of when are we meeting with the um department heads well that's what we have to just January February so we need to do that we'll probably meet at least once a week after that okay so when we don't have to meet with them before this no delivery of the budget no after the delivery let go we have the budget so we get the budget delivered to us simultaneously with Nelson get however and then and then January 14th what happened happens well January 14th would be our first meeting in January um and so we can we can do we want to should we schedule someone in we can either schedule somebody in or we can um we can we can schedule somebody um for but how are we going to know who it is if we don't have the budgets in advance or doesn't matter well no they they should have their budgets in by first week of January the first week of January we can go over to Nelson and say we want to see the budgets we want the budgets those are the binders right is that the B Al the binders will be on the first week but you know whose budget's really easy to do the first one is Kathy your budget always is very easy the Town Clerk and then you can be done with it and have one off the list Che one but it gives us gives us time gives her time right it's kind of like yeah okay so first week of January we get the binder so by the 14th we'll well know what the what's in it what what they want well we'll know on the seventh what they want because the board of Select me meet on the seventh okay they'll be pretty they have a lot of they probably have something to say about it would they they may at that point yeah so they kind of they don't they don't make the decision do they occasionally that is yeah that's why we have to do have our backup in place they make a decision about whether or not the money's going to go to a department doesn't the town make that decision well it the selectman proposed the at um town meeting and then the town votes on it at town meeting so yes in in essence the town approves what the select me but we're talking about April 10wn meeting not December 10 meeting not the yeah so oh oh this fall town meeting is the fall town meeting is just cleaning up the mess that right I mean there may be an article um a Warren article presented that's going to put money into a budget um that oh so the fall one is not budget is about I'm thinking myself budget like two weeks to do this and the afternoon to pull it together yeah that's you know the the budgets the the budgets that we're looking at are in preparation for the May 7th or ar they going to do the over Maye I don't think there's going to be for the school they don't have time to bring one up well they kept saying about I know they talked about it but there's not enough time okay is it okay so well they could make it a warrant article on on the FL on floor not on the floor you can't add you can't bring something up on the floor you if if they're going they need so many weeks is there two two processes you can you can have a vote first or you can have a town meeting first if you have a town meeting first that says yes we want to go for an override then would that be on Fall town meeting bring it forward to this is what they kept saying at the at the school at that school and I they kept and I keep saying fall and I'm thinking it's already fall not realizing they call the fall January January call special meeting anytime but the the normal normal one is called fall to try to make Corrections midcourse adjust midcourse adjustments to okay um and that's that's what this would be but if it's possible that if somebody wants to put an override vote out then they could certainly do it in a warrant article we would have you heard anything about how we are doing with the deficit we're on track I have I have not I asked the question the other day we don't have the numbers right now to okay when do you think they'll have the numbers um they'll have to when's the state they have to have the state wants to see by December see what the numbers were December so um we have to see that there there was a delay in a little bit of the first deposit getting in so now now that we have it we'll ask for we'll ask for the numbers and see if we can and the deposits are all automatic right they just just get however right yeah when when when I buy my bag so much goes to waste vage bit and the rest goes to the town well the whole management well that's the banks come from the bank zero zero all right wa zero okay it's a little word okay it's a little word gets you into trouble yeah it's gonna um so we have our due date for we're going to get the first week in January the our little BL our B we're gonna get our little yeah so Jerry you want to start seeing people on the 14th 14 see um let's see Kathy you want to see the clerk okay CL you know I'll tell you who I want to see next is um parks and Cemetery parks and cemeter yeah on the 23rd we could do them on the 23rd what do you think done um we we can certainly do them on the 20 23rd and then and then move move into February um but is it one person per meeting we're going to have to we're going to have to step it up to prob great well Camp par and Cemetery come to town clerk Town Clerk and Par and cemeter come together okay so they come on the 14 yeah we give them what a half 20 minutes a half an hour at the most yeah 20 minutes that I think so because we we will have seen their budget right and if the details if the information is in in the budget if if it's not if the details will looking for aren't in the budget we can ask them to come back right that's right that's right so those so who would be a quick one who else does it right okay well all right I guess we just Pi everybody next kind of like and and those are the pieces we're gonna what other small departments do we have what do we do Highway assessor treasur assessor Treasures attemp all right let's put those together want assessor and treasur together assessor treasur tax um tax okay so is that the 14th um am I'm confused okay the 14th yes so you're doing the town clerk in the park and Cemetery on the 14th right and you want to do the assessor treasure on the 14th to we could okay do all three yeah we'll give them a time all connected aren't they accessor tax collector and uh treasur and accountant tax yeah so taex collect so those are all going to be on the 14th of January January okay so we got s treasur tax collector Tom clerk pocket CET on on January 23rd okay AUD committee has to get who's is there an audit committee yeah okay so on the 23rd who do you want to do who's left well you get fire highway police EMS what about like the land use Office land use um do we have to see like the do we see the building department the gas inspector the fence F and all what about the rec department um well that that's under building inspector yeah let's do the rec department on the 23rd okay so do rack um we could do another one on the want do fire or did do the police report they there there's a pretty lengthy oh they are yeah yeah I would think the fire and the police would be kind if if you're doing it I probably do it maybe we work at at big and little r or the other ones might or do you want to do like land juice with the rec department that could be because they're tiny I mean they're not not much is conservation department okay yes they have should we do all three is that conservation in there too or not I guess well we use conservation in Z I don't know has a It's Kind likeu kind so so can we put Recreation with land use and or do you want to just do land use conservation because they kind of go together they kind of go oh oh you know what else we need and I think maybe we could do that too was that um planning board they have a budget they have a budget oh they have a budget do we planning has a budget yeah must why don't we put them all together that because we have admin oh yeah we do so ad yeah there is salaries there so right so we went do the planning board land use office and conservation yeah office I think that's good okay so that'll be the 23rd right so Recreation push to February um yeah we can push them to February okay is Fire EMS separate from fire yeah but you know what you should they no Fire EMS and fire are more or less together and then you have police so it's all public sort of like Public Safety but they really need their own it's not a 10-minute no yeah those budgets so fire should be it own they should be at should we do them like in half an hour signment or do you want to um I think you want to separate them totally done oh do we want to look at their budget first and figure out what we have their budget by It's Kind like but those are the pieces I I think what we want to do is Police or fire and then together because they have communications oh yeah that's right police fire so and then fire then we should wait on to see their budgets before we schedule that why don't we put those towards the end the fire police do we have anybody else before the fire police highway highway we do water yeah no we we don't but we should we should have them in we should invite them kind of they can come in they they do their own budget and then we have to go through it anyway right okay so why we do Recreation Highway and water on the what on the first February meeting oh is the 11th the 11th of February and then we have to split the fire department and the the fire department and the and the police have to go separate and then they go together well then we is right so we want them it's going to be a long meeting but because communication crosses both boundaries yeah we need that on the 2 so what about the EMS is that separate no that goes with fire oh it's Fire Fire EMS oh okay so that's one you're going to use that for one meeting I think so I think you know it's a one meeting but so now we're into March and that's the piece it's kind of like now now you're P let's go back up to the 11th okay so the 11 and that's where the budg February February so so let's do Fire EMS you want to do Fire EMS on 11 February yeah what about the recreation and wait a minute and give them 40 minutes and then have no not Recreation and then take Recreation off of that yeah and then put police Under Fire EMS and then it's kind of a combination of together of communication so that's a one nighter so okay so get rid everybody and then same night because they they are connected all right so on February 11th we're just going to do Fire EMS and then police yeah and then their communication is done together that was a long meeting it is that's the only thing we probably will do that night and then we're going to do Highway water in wck on the 25th yeah okay on on what day 25th the recreation Highway in is there anything else done yeah like Sam oh yeah see this is when we start getting into once you hit February you're going to start getting into D meetings because you're going to say oh there was something yeah sometimes what we have done in the past is Tuesday meeting and then the Thursday well the Thursday like when when maybe we should schedule in person things like that instead of waiting two weeks to do them they come here we don't have to go no I understand that but it's up to you I mean it's up to we the January 14th and so if we get already out instead of having two in a week the week So like um the 21st the week of the 21st which is a board of selectman meeting two days later on the Thursday we we meet on the 23rd on the 23rd we got that down yeah we're meeting there anyway because of the um fall well you didn't um but but that way we're only meeting once a once a week and it it alternates between Tuesdays and Thursdays okay well that's um but it's it's every week rather than twice okay um I know sometimes we've gone twice a week no that's not right oh is the 23rd the next week after the 14th it is oh and then and then the 11th no no no right and then um the 28th 28th this town meeting meeting and then the 30th oh what are we doing on the 30th I don't know we'll figure it out okay oh we having a meeting on there well because you're running now you're running into February and you you want to be done by the end of February sort of so so the finance so tentatively on the 30th we're going to have one at 6 PM again yeah or do you do you want to make it the 7th 7th of February it's kind of does it make any difference well the seventh is a Friday it just gets you from two in the okay it's to you I don't okay I I just don't want to right everybody with all right so you want to go to the um what day did you say D I was thinking that Fe Friday that's a Friday that's Friday 31 I was yeah it's kind of like I miscounted my your dat instead of the 11th no instead of the 30th so we we're going yep I I see so s will meet on the fourth we're going to meet on the 6 so the weeks they're meeting on Tuesday we're going to meet on the Thursday okay and then we're going to have a budget Summit probably the first weekend in March which will be the E so we may want to does under um under um who are those people no this isn't working out under um oh my God got s department where J building building dep so does does gas and electric and fence viewing and does that all come under one it's under building commission it's under building commission so we need to bring them in um sometimes they I mean they didn't change their budget for six years or the next year they would have $100 I mean so I mean they're not really most we I we probably just meet with Bob and he'll right no but I mean do we have to meet with all the Departments if absolutely if they have a budget we should make them unless it's those those are pieces maybe what we do is we look at the one the import the police fire and and those in in Highway and those are ones we bring in on the Tuesdays Thursdays and then the smaller ones we do on the budget Summit and just you know budget okay talk talk to assessors on the budget but don't you think we should be um building department because we don't really know what's going what's coming down the plake on them either we don't no so yeah I and that's what I'm saying is let's let's identify the ones we want to bring in we really need to bring in Fire EMS em police and communication but they really need to be together yeah because they have is if we're asking them to do CER with the same time is that going to be too much for a single meeting well it's kind like it it'll be a long one but well we can't if we find it's getting too long we'll have to skip to Capital and do a they'll have to show again I mean we could go with plan a and plan B I guess well we're going to be seeing the budgets ahead of time so I guess if we had questions we we could ask them we could ask then or if something looks out of whack right or they didn't explain other miscellaneous then yeah miscellaneous is always my favorite and and we could just tell them you know you need to come back and explain in writing even if if they explain it to us at the meeting what other means then we need to ask them to put that in writing yeah and the other sentence I found useful though last year didn't seem to work out was is there anything else you're going to ask for well okay but what what if they say no and then they do well that's that's a problem that's a big problem what does le shouldn't allow that nether no and neither should we no we shouldn't for sure but I mean where were the recommending body I mean advisory body advisory body there's only so much money exactly and this year it's pretty little and yes it's very little so everybody needs to tighten their belt belt guess some messages out there now tighten your belt tighten belt what do you think doing um I bought a new one right my budget's pretty t m yeah I this is the thing I mean how much do we spend on taxes as resonance you know what for what we're getting well we've got that's so that exactly so this is something we need to think about I think so very seriously no you know this is we're not the only we're not the only town in this boat there many no kind of like you know the school but we can't school for everything and start all no they have a huge well their problem is they not that's the other thing and I didn't realize till that meeting that they haven't got an increase in 24 years that's yes this but the schools have not got an increase the school's budget that they get funding from from the state is based on the number of students okay the number of students is 25% lower today than it was at their budget that they showed us and said the initi yes but why do you think that is why do I think the students are down yeah what do you think they going to vote that and they're going to Charter School and there's nothing here to draw families to come no the only industry we have a nice big industry and we have several small ones but that's it so we got to start thinking about it because now we don't have any hospitalization for maternity within 15 miles how many young families are going to come here and have kids you don't have good schools you don't have you you don't have kids you don't have good schools you know people are selling their houses more people are moving in from further what because the prices are who's coming are they empty nesters or are they um newes we need those demographics we have the people we don't know where they're coming from but the people that I've seen buying new houses in timbery park tend to be younger with kids and that was before they Clos a maternity W in but I mean it's still Carol think about having a baby and having to go 50 miles in a well yeah I mean I'd be living I'd be living at the hospital okay sorry sorry back but it's important to know this it is it's kind of like all of those are pieces of we're going so I'm gonna say that we have definitely we've we've thrown out dates we'll try to put the schedule together and ask the C you post post the times yeah can we post that far ahead I hope I know the select been have because we can we can we can do the we can do the dates but we can't you know it's the agenda so we we can put the dates out there and say we got the dates but as far as posting it oh I don't think we'll have a hard time coming up with agendas no but it's kind of like if coming up today with an agenda for out there yeah we just couldn't do that it's kind of like so I'll ask Kathy if we can post sort of a pre agenda a pre agenda because going to stay the same and you know somebody's coming in on such and such a date so this is there copat on the agenda that says you know things can change but only within the last 48 hours if we don't didn't know about so we we have to be very careful okay I get um I see you it's being recorded so um I see Sam still there but it's kind of Sam is are on yours yeah I'm not hearing him but I'm here yep okay got got you we plugged some things back in we lost it sorry sorry oh at least I can finally hear you oh okay I mean before I could hear but it was not everything was legible Audible yeah so we we have the dates we'll get them posted we'll we'll see what we can do about agendas and and all that okay sorry so um we'll we'll get the information out we'll get the information to Nelson um yeah when get it all finalized all the things discussed through the end of the the whatever February whenever um and just please I'm look keep an eye on the emails I keep an eye out for your name and punch in and read everything you send okay that's how I manage to get the meeting for instead of 6m tonight okay read it thank you so at this point um we will I accept a motion to adjourn at 12:13 p.m. make a motion to adjourn and I'll second it and roll call V car yes Dam Grant yes yes stand at what time 123