##VIDEO ID:AuSOerbKw-4## check check you okay back there all right ladies and gentlemen welcome for a special council meeting agenda uh this is Monday November 18th time is 6m and the City of Willison city council special meeting has come to order Mr Right call R pleas mayor Goodman council president ha here vice president hun here council member Jones here council member Martin here council member city manager Cherry Bard I'm here City attorney B here C cler am here and all other St thank you all right at this time we're going to have the opening prayer and pledge of allegiance to the flag by May good join me if you will Lord we come to you tonight as a group of citizens of elected officials Lord and we're faced with a very taunting task and Lord I just ask you to be with each one of these people up here help them to work together to get along and to find a path forward for our city Lord It's not an easy choice and we thank you that you have allowed these people to be ones working toward the best solution for our city in your name amen I pledge alance stes thank you very much thank you Mr Mayor all right item one addition deletions changes and approval to the agenda ask for approval of the right all right we have a first we have a second all right all right say all right four Z all right item number number two public participation this is your first of two opportunities to address the council at this time anyone in the audience can come to the podium and speak for five minutes on any topic other than what's on the agenda all right item three new business discuss with possible action hiring a new city manager objectives and procedures M Willis thank you to start off with council member Rio is absent so I will read in her suggestions which are also in your packets City Manor requirements for the city of Willison education requirements a bachelor's degree minimum fields in such public administration business administration political science psychology social science urban planning or related discipline are preferred M this is her statement yes ma'am master's degree preferred a master's in public administration M MPA or Master's in B Business Administration in ba is highly desirable for large or more complex cities number one government experience a minimum of 5 years of leadership experience in municipal government or related public sector role experience in small to midsize municipalities is a plus number two management and Leadership demonstrated ability to manage City Department's personnel and budget effectively number three policies and Community engagement experience with Drafting and implementing City policies and fostering collaborative collaborations with local officials Community organizations and residents number four knowledge of rule in small town issues famili thank you with challenges such as infrastructure Improvement Economic Development and maintaining a small town atmosphere next section is skills and competency a master's of public administration MPA or a masters of Business Administration inba is highly desirable but not mandatory one one leadership and vision ability to guide Williston in achieving its goals while preserving its unique Community character number two Financial oversight Proficiency in Municipal budgeting Grant applications and financial management to ensure responsible stewardships of public funds number three communication and transparency strong skills in public speaking report writing and engaging with diverse stakeholders including the city council staff and residents for problem solving Creative Solutions for addressing issues like infrastructure upgrades economic diversification and Community growth number five understanding of Florida laws comprehensive knowledge of local state and federal laws particularly as they apply to Florida municipalities next section is professional credentials preferred credentialing manager certification icac CM offered by the International city/county Management Association certified public manager CPM recognized in Florida and beneficial for small town government governance other requirements number one is residency the city manager must either reside in Willison or reside within a reasonable time frame after appointment to ethical standards commitment to ethnical practi practices and transparent governance as a steward of public funds and number three is commitment to small town values passion for preserving williston's identity while fostering growth and process progress we will yes ma'am I sure will so when um as we go through the PowerPoint it will have everybody's collaborations of what they have given I know but you gave me you gave me told me that you were okay with what we have so far so yeah so that's what we're going for and that's what she provided me in email to um for in consideration everybody else okay we get started so the goals for this meeting the special meeting is um the decisions that we need to make for tonight um one is we need to go ahead and get the job posting decided on which will include the starting salary and the qualifications and then um if we find time and we're at a point where we can the short listing process which will go to how we wrate the applicants for the interview process the first slide in your manuals was this is the demographics that were put into the job description it's just the the city of willon in graphic so you have the city of willon Florida with an approximate population of 3,201 within 30 minutes of Gainesville and noala is now accepting applications for the position of city manager according to a five member C city council the city manager is the chief administrator for the city the city has an annual budget exceeding $27 million and has 52 fulltime employees the city provides full Municipal services to its residents inclusive but not limited to electric water sewer gas Solid Waste internet Library pars and Recreation the city also has an airport and an industrial park the second H or the third bullet is going to be more of where your qualifications come into place as an ideal candidate should have a strong interpersonal skills along with Public Presentation and writing skills an extensive knowledge of public Florida public administration principles and practices in the area of governmental budget financing grants City Planning Economic Development and Public Works is required City also has its own police and fire department so that is what the current job posting when we post the position for Mr so moving forward the first one is we need to determine what how we would like to do the starting page if it is going to be from what I've understood with correspondence with each of you that we would rather have a starting salary and not a salary range unless you otherwise that so that is going to be your decision and your the only issue that I have with the salary range is um if the applicant comes in this is the person that we've chosen to um be our next city manager we're going to negotiate salary they go right to the top number if we do that then come raise time and things like that we've already this is Tau we're going to pay for think city manager maybe a solution um these recommendations that I like was that you offer the the starting salary and current manager is getting paid um it shows you know what somebody VAR qualifications would get paid somebody I think makes sense as long as they know that we can't go through the roof I never foret [Music] and we offer acti think May [Music] but the fact of the matter is this is our city we're the one making the choice you don't allow somebody else to come and dictate to you what you're going to take right what I'm saying is right what I'm saying is still you can't allow somebody else to come they're not anywhere there see but see that wasn't even that wasn't even related to what you were saying this Rel to don't take it personal I'm just saying we should not as a city allow or have the thought process that somebody can come in and tell us how we're going what we're going to face they are here to interview and if we say okay this is the rate that we are going to start you out at either they want or they want to negotiate absolutely let's negotiate but you don't you don't allow somebody that's all I'm so I say so my my recommendation is that we do have a starting and we do have that range a range why would we not I mean it's not it's not discussion correct um I feel a little way that President Cox says that I'm a little concerned that if we poost our our top range then everybody will want come in as close to that as possible which doesn't give us a lot of room to raises down the road and work that way I like I mean I like the idea of putting Harry's salary which public knowledge out there that's a good idea yeah right so basically if you want to be better than Harry show right Mr rard you have anything but we're going based on qualifications right if somebody comes in with not really know qualific for but if somebody else comes in with qualifications that a lot that are a lot more than Terry or less than Perry why we start them out at what every every candidate and their qualifications we should be looking at and judging their salary based on that not with somebody who's sitting here is actually but I'm just saying so so that's the case why we going to start people out at what making because come a year no can I finish can I finish I'm just saying why would we start somebody out at what somebody is sitting I think a lot of times with us we look at what somebody is making and because we don't want to um not have people feeling bad about certain things and you know we want to start them out what somebody else has we need to look at qualifications look at what we're asking for based every individual person based on what they give us and what they show us and then you look at what salaries they have no what you say start out at Terry salry Sal well not might not be specifically you you don't have to get upset I'm just saying okay right like like base a base salary down here than where Terry is but no no defined PA necessarily above that so like let's just say hypothetically base range base price or base salary $70,000 would be our at a minimum you the least amount of qualifications that we would require for this job you start at 70 but you know if you're you're close to what Terry's qualifications are then you get closer to his salary qualifications it then there might even be a little bit of room beyond that but no not starting okay because because you said based on where where Terry is so from my my understanding it meant so sorry just stay stay relaxed Mr okay all right stay relaxed we to Mr pres wait no thank you I appreciate Mr President so I I think they're all great ideals I think I think to be honest with you this is my opinion when I when I took the job job here I wanted the job here nothing to do with money matter of fact if yall recall first year I lost money right um so so I think if you find you're looking for the right person you know I think whoever comes here that wants to be a part of this city and grows the city is probably going to be willing to negotiate with you on the pay rank uh if you get a person that comes in here and says why want $991,000 at the top I don't know that that's the verion you want so you're just going to have to read them out I'm not sure really how you lead them out you know you just because you're top let's say you get one top five and the top five guy the top guy want you know $992,000 plus benefit which put you around probably 128 um you know then the bottom line is you may have to go the number two person number three person maybe your that fits the city what we need and then what what you're willing to compensate for um I think you're looking for somebody that wants to be here that loves loves to work in a municipal environment that wants to be here with the employees and if they get hung up on a couple of thousand $3,000 $5,000 that's probably not indidual so I think they're all great ideal um I think you're saying the same thing definitely two of yall are it's to just say Okay current city manager makes whatever and long you put a cave on in there the salary be negotiated based on education experience they understand that you're not going to get you're not well espe well and like like I've said all the time I I work I work for that pleasure of the counil every two weeks that's the reality of it and the reality is you get a person in here that's clearly not a good bit or not going to work you know sometimes you just cut your you know start up number two I don't know um you're my ideal person somebody wants to come here years here career here City everybody I don't think you should put top 125 you know right whatever when I look for an application somebody wants to come to work for me for us I might add I look for that salary says open negotiable that's what I'm looking willing to let's sit down and talk about what you want you put a salary range in there that's unrealistic TN yes sir [Applause] yeah if you required so the human iing if you had seen this would you feel that you qualified for all of these stipulations or and just not tried to get the job well I most certainly would not have fit any of the uh mcma or any of that kind of stuff right so because my my background is in uh County government right specifically law en for corland which is still business right um if you held me to a degree obviously I wouldn't put in in the college never finished my two-year degree so I certainly have not finished my fouryear degree so there was a point in my career where it didn't matter if I became more educated I'd already achieved a plateau in my profession or a requirement for additional education but life experience was um so yeah no some of these these things I would yeah I would not Mr Fuller please St your name and where you from Sir there you go okay what I'd like to say is that in that description that I heard I heard preferences if you have preferences you have Reign and it's a matter of negotiation and Perry said uh he would not have passed educational qualification but in my experience every time I've hired somebody I'm able to negotiate between experience and education and if they have the experience I can you they can CLP the education as far as I'm concerned and so I still look at a salary range in the city really needs to look at their top the the top salary that they can afford and a reasonable bottom salary somewhere in the middle you should meet once again I kind of agree with everyone of you we don't we don't come in allowing someone to say I want this if they say that you tell me why you deserve that not why you want that but why you deserve that and you're going to have to negotiate yourself out of that hole because otherwise we're not going to even talk anymore and that's the thing I think we need to be be aware of is that you all have a position you're off you're offering someone an opportunity but prove to me that you deserve first the opportunity all together and then secondly where are we in terms of Sal let negotiate if you got a ton of experience and you've been a city manager and that kind of you've been and you've been effective I'm not so concerned as much about having a master's degree but if you have a master's degree specifically in the area where you're talking where you where you're where you would rather have it like in public administration then maybe you can parlay some of that education and actually not have as much experience either one of those we're going to work somewhere between and I think I like what uh I like what y was saying said well we could still try that person out that person's not performing you have the opportunity they work they work at your place so you have the opportun let go I think I would just like some clarification for me you know I don't move as quickly as some of you uh the thing that I've heard from our council is the range of salary as being the main thing and one thing I've heard was there is a base salary and there is the salary the current manager is making and the only question I think I'm hearing from you is do we go ahead beyond that and say this is a top salary if you want more than this don't bother to come life changing if they they they see the low salary they see the the opportunities that our current city manager has taken up up and and has gotten his salary increased dramatically uh but uh so to me you're all saying the same thing you're saying it differently and it's just a matter of three simple items base salary current salary of the current manager and do we want to put a top salary that's it then we can move something out okay so we'll start with the starting Sal so thinking that you have a city manager obviously he's going to be here or she is at your top so we just gave right um mve 75 so with that um going above 75 starting off at even 3,000 3,000 more than that so starting out at 78,000 is a possibility however you start obviously the curreny 917 so that's your if I make a 91 not telling yeah so we are budgeted we are budgeted Mr bla for 91,000 that is that what that's for this year anticipating my successful evaluation December that's what our so let's say y'all gave me a great evaluation again this year we put in 91,000 total exactly so um but that's not currently what I do which is I think it's yeah8 pam pam cont so the base salary if I understand what you're all saying is 75,000 I heard Brook state 78 agree it needs to be more than City CLK it probably needs to be more than the police no way I mean I we need to okay so you're at 88 I still I did not Mr President if you could help me what's that on what the B salary is I suggest I'm sorry I suggest 78,000 I heard that my question what is the base salary there's not there's not a base salary that's a clear answer last base salary that we had was 65,000 that was the last one that we put out are we going down P lane or is that your memor my memory was I wanted to work for the city and work with all of y'all did that and I'd have check my Chief Financial Officer Mr Fuller just briefly what is the start what is the highest salary that you all are paying inloes now because that has to be considered any position City no in any position that that person that the city manager will be managing but he does manage the utilities department no he manages right he manages respons and so whatever that salary is you have to consider that because someone in his apartment should not be making more that first correct and that was part of the discussion when we the last raise that Mr Miller was the one person that was being paid but that was because of his level of experience of alignment that that was a comparable salary and his years of experience and years of experience and everybody was comfortable with that at that time I think I think the um just as a point of clarification U Mr President the we've been talking about the city clerks and the city managers salary so the city manager is not in charge of the city clerk those are both independent Charter officers so if we're discussing um sort of columns of responsibility the city clerk and the city manager are separate I just want to make sure that then that doesn't even need to play in I'm not saying one way or the other just clarifying that these are these are the Realms of responsibility but I'm concerned about utility department and making sure that whoever's managing utilities of any kind making sorry Mr Fuller so so my my my salary is based on a contract that I have with the city council so if you look at my benefits overall and what I make the city pays me more than anybody else in the city because some of it goes 47 plan because I'm not allowed to be in the city pension so where Mr Miller who probably either very very comfortable but I do know I think we looked at it and I do believe I make more money than him when you get all of my benefits together factor in all of those 457 plan and all that stuff that City pays work re because that's another thing city manager as a charter officer is not entitled to be retirement I guess that was just my my only point is is that somehow you have to make sure that when everything is said done the person that sits in that seat at least makes something above and I would say at least to $3,000 above what anybody that he he or she is managing other than somebody that maybe has special skills like Mr Miller because those things are special and they and they're different that anybody else is managing no real special that's why I didn't concern with Mr Mike makes more money than me I'm not yeah and that also being said so when when we look at the salary and depending on how high we go we have to also remember that this person is a contractor person so they're sign a contract for a certain amount so even though it's in our bylaws that we can give raises every year it's not necessary that we give a raise every year depending on how much we we give that person we may not have to give a raise every year let them work out their contract and if they did an exceptional job now then we go and renegotiate their contract and then we give them right it says that was I'm assuming that was with his contract it was not in Mr liman's contract no it was not because I read the contract before I questioned him on getting his unauthorized RAC well it was unauthorized because it no it was unauthorized because it didn't go by terms of the contract so if that is the case okay I'm not going to argue with you the point is I disagree that the contract it can put automatic raises in it I didn't say automa I'm sorry please let me finish let me finish let's let everybody finish speaking okay let's let everybody speak and have their turn before we start interrupting thank you so while the contract can have automatic raises in it it's not a foregone conclusion that it will if you have automatic raises what is the point of your evaluation right uh when I when I was dealing with this I pointed out to the council at that time that I thought it was a bad idea and I was outvoted that's fine I thought it was a bad idea to tie raises to evaluation because if you are giving someone an evaluation it should be on an evaluation not based on a raise because some people not no one except me would hesitate to give you a high evaluation if it was going to lead to a high rais even if they thought you should because now I'm thinking about raises so that was just my opinion I was out voted and I'm fine with that uh but it is not necessary to tie automatic rat that you can have them as terms of contract but it is not said and done that it will be in terms not were M do we have any any of our area city managers we know roughly what they make he in 2021 um city I think it was the city of Chand um gave their start their starting salary for their City management was 65,000,000 now mind you were years yeah um in 2023 Bronson's M um city manager was given 76,000 for their annual salary and then of course as she say doing the Google and um I found a range average salar between 7 9 86,000 signs what do you I say as a base salary we can start with um 76,000 that's I mean yeah all right so we'll start at 70 I'm in favor that do we have to motions and this or we just I was going to say the but I feel like if we try to put it all into one big one we are not going to ever leave um I think yeah just just sort of on a topic by topic basis I would I would say let's get motion unless you all have the same opinion you need to vote on did you 78 cu I'm like Mr are we no and that's what we need to that's just me okay so I did not hear I'm comfortable with 78 I thought we needed a motion okay so is there a second to the motion second all right any other discussion if not see move to vote all in favor 78,000 say i i i 4 all right I said why would we need to listen just list it and that gives them the knowledge that they can improve their salar without putting a lid on it and putting you at a position where they say well this is a lid Mr Remar through his management styles and his ability to work with people has increased his b salary to this that's public knowledge it's out there everywhere so you haven't revealed anything about your so people can see that the position forward why does his current salary make a differ because he started at a l and through hard work and dedication he got it in he could have gotten that low right there simp C so that that is oh sorry well I don't mind saying I'm sorry M der but as I was saying I think the 78,000 listed as a base starting pay starting salary with the current city manager what was Mr Bloom's top sorry yeah Budget on the top without okay so can we pick a number between there between the 78 and 91 if I might add I think I think by putting my salary out there was fine with that's fine I'm doing that no problem that I think also to the mayor's point if you have a base and you have what the current city manager makes who retires and was fired right it tells people look this guy here making 885 and I want 122 I'm probably not going to waste my time or that person be weeded out pretty quickly whatever that may people that good people I I know that if I was applying for this position and was qualified and the starting salary was 78,000 the current city manager who was loved by the right was retiring and they only paid that guy 885 I'm probably not going to get so and I'm probably not gonna that's just my but I will tell you that budgeted MoneyWise to an individual is $91,000 yeah I would too I would pull up City budget that clearly shows that yeah I'd probably walk in here and go I'll take 91 all right so we do a range I think I my personal feeling is no range my personal feeling is a base salary and the exiting City manager's current salary and that's not a range it's just for information B salary where he's leaving and then the rest all right okay okay I'm sorry could you state your motion again please the record all right have first got second all right any other discussion no all right seeing none we're going to move to vote all in favor say I I I okay that's four to Z motion I didn't hear Council behind only heard three vote those okay then it is three to one all right all right Miss Willis next first so for me I think that instead of having that as preferred say what your qualifications are and then refer such as preferred candidate is candidate who has um city manager exper whether assistant or actual manager no I mean it would still Encompass some of that but but we but to prefer that somebody actually has experience in the field that we're hiring kind of complained about one right right well I think as far as saying a foure there could be somebody who may be had two years but has the personal skills to do this job with the interaction with our citizens the interaction with our staff interactions with our city clerk you Mr Mayor that's I think that plays a big part of it you know I'm sure that people in this room have had people that has helped them along in life to better themselves and to learn and um so I think just the limit it to a fouryear I don't think we need to disqualify somebody maybe they have two years that I guess I have a question for my fellow council members which is that is there the the go back the second draft there is the first page job templ and then gave us the second one and that that started discussed minimum qualifications education was not listed under minimum qualifications and then down at the bottom it said training and that's where the education was listed I guess my question is is there a number of years that we feel like would be the minimum number of years for somebody to have had experience in those field where we would walk past any lack of degree is is that a finite number that we can that we're are we comfortable with the five that is listed on the today's P or is there a different we feel comfortable like five years as a city manager administrator enough so when I submitted my recommendations Brook person with master degree with a minimum or bachelor degree name minimum of seven years experience um somebody who's actually been in a senior LP I mean yeah we need somebody experience it would be preferred for me if it was somebody who was a city manag who knows the ins and outs of how to run a city um it's okay to have qualifications but I don't know about you Terry but you know not really having that Foundation behind you I think makes it difficult not saying that it can't be done but we need to run the city you know what I'm saying if we have somebody who who doesn't have experiences um trying to run our city and learn the job I think we're ourselves okay but that's ter everybody's not tering this G but that's what I'm saying I'm just saying and in having conversations with others they kind of agree that it would be great to have it was probably better to have somebody who has that experience as so you may you may not but you have to have some sort of Standards I mean and when we're talking about city government we need to first and foremost look for somebody who has experience if we don't find that person we have other things to look at you know what I'm saying but if that's what we PR know that okay that's what we're looking for but that's not to say that it's a it's just that that's it's just that something but all of it doesn't say I mean well what I I'm speaking on what I well if you look at your pack you see um so I'm just saying you know we need to we need to just make sure that we have I still think need whatever so so so when you say preferred right so when you say preferred that means that you have all these people who come and they have that give you their application and if you prefer somebody who is is city manager city manager you could find your your candidat and if those candidates that you interview they are so close together when you say you prefer as close as they are this person that prefer to have this particular background has it that would be person so once again when you're looking at your qualification your standards if you're have if everybody agrees that this is what the standard is going to be it doesn't matter that individual don't agree XYZ again it's going to be agreement among the majority so what I'm saying is if you have two people who are excellent candidates one has actually operated as a city manager and one has not even though they interviewed pretty much the same it came close almost at the Finish Line because your city manager you have that you prer the city manager and that would I would I've seen people who were I certified people who had people had no I've seen people that they were wonderful but when you started looking at their refences they got and they newspaper articles about they're really easy to Google and find them all out they may be a wonderful interviewer and hence the reason you do an interview you look at their resume you do the background check so that you have a picture of the individual so if that picture of that individual does not meet what you're looking for they're not going to be sitting there but I think when you you just said right you can interview right so so we interview people necessarily on they' been a manager or they've got AE degree or their IC certified of the most hard people had hard as a city council member and a city manag and then the on that c i right but what I'm saying is you just said so we interview and if we find candidates that we want to move forward then you do those background CH you look at all that information that you just said but what I also said was that you you Nar it so much that I'm only looking at this grp I may miss I like it that's not what I somebody that hador degree with five experience ore with seven experience you but I think when it comes down to it you're gon Miss people here that well we might not ever get to that I agree I agree now in my years of interviewing stuff like that you're sitting there interviewing somebody you're going to know that person's because almost immediately you're going to take and do that um you know so this person could look great on paper I just don't think we should limitate to somebody who has four years a minimum of four years and I agree I like that and that was my question was for five years we all comfortable can I you feel like would have been qualified to do the job not qualified as would be hired you but qualified as qualify experience well I mean I I think h of myself so I would have probably thought yes the five years yeah five years is a lot how however you know being realistic you know the the 20 years of middle management Senior Management executive level management you know obviously have built the foundation for me to do what I did here and yeah that's my concern I feel like five years is not enough Terry's got us on the right track and I I concerned with putting the future of the city in the hands somebody who doesn't have a college education not that that is at all concerned for me but then only has five years of somewhat vague and again we get to pick and choose but that's my concern is I feel like five years is and I'm sorry no and you have to remember these are your when I look at this these are your referred qualification so it doesn't mean that somebody's not going to put in here this is just saying yeah if you if if you put required that's a totally different mean so but I do think mer is correct saying that you know like I said it's five years enough for somebody that 28 but it can be cumulative it doesn't have to be 10 years in one job but I think either what Harry said is make this required qualification or take then change that 10 years change it from five to seven or something and progressively responsible that's very because when you look at a very rich man all right so which one we got we got three here it sounded to me like a minimum of five years experience was the one that uh and I can live it I just all right I S years okay I all right I'm good with that I'll go with what you guys got all right so we're gonna yep but we're going to change that from 5 to seven correct are you saying seven years experience in lie of in lie of yeah a college degree m r well I want to get Mr R you've talked to a lot of city managers in your time I'd like to hear your opinion if you don't mind man' I thanks seven is excessive yes 5 years normally 5 years to go in experience that I've seen and I've spoken with a lot of people president answer I think the attorney was trying to be Rec I was just trying to clarify if we had a motion on five or seven because I I think so just before we go any further I think that there's a lot of of yes we agree and then when we dig into it we really don't agree so just to to refocus us on it it and can be helpful if someone starts the conversation with a motion we can amend the motion but it gives us sort of something to start with and anchor our conversation in in a moreful way and help Mr P has his hand up Mr P I was I wasn't making a recommendation on yours no I I was just saying no you were saying to have some kind of I think that there was someone had said something someone had said five and then we said we agree and I think that there really wasn't that agreement the motion helps keep it clear for for our city that's my recomendation and I just need to hear the motion again please okay who there's I Mr Fuller I just I'm concerned that maybe we haven't done enough research do we know how much do we know how much experience and how much education similar cities have in term and similar city managers have in similar cities uh that's something that is that that's something that is important and I think it's important because the city manager should have a [Music] collegial relationship with other city managers around and if you have someone that's just trying to come up and doesn't meet that collegial relationship this city is going to be behind and it's going to take a long time to catch up and I think it I think it's important that we look at that and you know maybe seven years is not bad but somehow we got to be able to compare such that whoever occupies that position is able to develop a collegial relationship with other C man because otherwise this city this city is going to be left with just what you hire and hoping and expecting you get somebody like Terry hoping and expecting you get someone that can measure up and I'm concerned about the measuring up because with the way with with the challenges this city has they don't measure up we got to go back to the drawing board and getting rid of and replacing the city manager even this one where we didn't get rid of he got rid of himself but replac not necessarily and and it should be done she was the counselor upst and they may those forward and nothing else we got move forward they may just be doing the job and this city does not need someone doing job and I got a suggestion we uh take back Jerry's motion for him to leave [Music] theity no all right so um where are we at now where where we going so I'm I'll make a motion that we um look at the qualifications as written is always what like I second all right we have a first we have a second is there any other discussion I'm going to throw it out there since we're tossing back forth between five and seven about five to seven years all right any other discussion no anybody out there seeing none move to vote all in favor say I I I I three to one motion pass IDE EXP IDE well my int was what I understood that's [Music] that will go into the next conversation on we I think how we've been doing it have a first have a second any other discussion all right see and N we're going to move the vote all in favor say I I I all oppos say no I 4 zero gu and I know just again I know you don't want to hear but what we did last time we got them all you don't want to get them all that's fine I do we then gave our top to theor next meting and so it kind of included everybody top 10 um and then we discussed the top all all to30 [Music] applications but you can put a limit on how many to V zero z z one two yes proved BAS I would like the weeding out of people who are not qualified and if there are some that are Sor but you know I make a motion that we allow Brook and Harry to out um and provide us with a condensed list for our review at the next meeting second what your I have a first we got a second any other discussion yeah what is your I mean when you say short how many is going to so no set number but it not but it may not be the one that we can we put a cap on the number of applications that we receive huh because the federal government the first but it is another way to look at because in your deadline you're going to say you're asking question ask I responded to what you I did not Mr Bishop please sir just a quick question with the six weeks that you're wanting to give for the uh applications to come in does that account for advertising in house too or do you not need to advertise in house not ad fair enough thank you thank you sir all right okay we got a first got a second any more discussion motion was the motion that I made was that we allowed Harry and Brooke to provide us with a shortened list does not include people who do not in any way shape qualific any more discussion see and none Mr lric can they be printed and get the ones that not emailed to us can they be printed give to her anyone can make public records request for anything I interpret this as a public records request that Miss jonesing your request to Miss Jones you have that right all right all in favor motion all in favor say I I I those oppose no that's three to one motion pass so we going to do a date me I think we should we all get together and discuss the after but we may not all agree on the same people and if we all have different people then we have to do it all again but you doank and else number on theist they're not in the all so it's that top but you don't want to know that in advance that's all I'm saying and tell you who they are so in your binders is the template in which other municipalities so you get all get all the applics on one page and then we basically and then just have to I mean that's kind of where it's at both out the same you just have one home we have a special meeting go through it we have aad can I just clarify what what we're discussing right now at this special meeting that we're trying to find a date for will we have had access to your top list to and time to read and review so when we come in we we should already have graded them at least in our heads and be ready to go like what kind of window of time that is the goal Bas on theal WE them all the 30th we get themad and but then having they're going to email but now correct me if I'm wrong we cannot write on those okay because I know we were always told when we're interviewing somebody cannot write on that application so even if it's a cop you're going to destroy so how long would you like to have time to put in the right so the ones that weif them in groups um for a sort of sense of organization um but yeah I I don't think if we're looking at doing you know if you get us that information on a Thursday there's with my work schedule there's not a chance I can read through 50 applications by Monday we'll back we have people are well let me ask a question if we if if we obviously were going to read out the on that obviously right so then if y'all get the is this going to be sufficient enough time to get your satisfaction and understanding who you're looking at and still meet this deadline here and keep in mind that if this thing gets pushed out Ian I know you don't want to go another month I get that Mar um Brook quick as possible but you know I'm not running away right so we we want to take the time to do this right and get the person that you want and if that moves into February that's have to do you may and you may have a short list and then you may have an interview and then another short list and then a second round of interviews of the top five um so I I think myself this probably is a living document that's going to change and I'm okay with maybe setting some tenative dates understanding that it could move y'all can do what you want but I'm just saying that don't look for me to pack up my bag yeah um can you set can we leave the tenative can you can you actually not set the interview days until you had a chance to look at the applications and then say okay we want to Now set out interviews for the week of the or February second week February so you have a deadline date on the termination of accepting application right and then you have a date where we need to probably what you're saying we need to pick a date sit out and discuss our c and then from that day can we pick a DAT for the year but that's if I may just you have a meeting on the 7th you'll have an idea then of how many applicants you intend to how many applications you're going to need to review as a council even if you haven't reviewed all of them yet maybe there's two applications and it's a non problem maybe there's 250 applications it's a huge problem you'll know that on the 7th if we make it an agenda item to then schedule a meeting so on the seventh one of your line items will be discuss next steps of city manager project post application receipt and then you you have the flexibility on the seventh to say we only need 48 hours because we only have two applications no big deal or we're going to need six weeks because we have million applications just or four each are going to be the time of go but that's just looking at applications correct and if if we go with what Deborah just said of we you know put that meeting on the schedule for the 14th if we only two people three people we can take that meeting off the table if if you have two applicants and you've had the applications in front of you for 10 days by the seventh you probably will maybe even be able to make a decision on the seventh you might not even need a special meeting if you only have a couple of applicants that you've had enough time um so so I guess the point is yes you can certainly set a special meeting on the 14th and say if we don't need it we can cancel it um and then make a decision on the 7eventh whether or not you still need it still have a discussion item or don't have a discussion item and don't discuss it again until the 14th so I'm going to throw this out there interviewing does all the council have to be there or can it be selected as far as like having Mr Bard there having the mayor having council members I have all of the people there that's okay all right so what do you want right it'll it'll be a a public interview every it'll be noticed just like one of your meetings people can come and and attend okay right I would be more comfortable I make motion that we schedule a special council meeting on the 14th if needed to review our short L we have a first we got a second any other discussion all right see n we're going to move to vote all in favor say I I those oppos motion passes 4 Z add I agree that was just one that was that I came AC it I will say said um I also had written [Music] if I may just briefly um so if you're going to have a requirement that wouldn't so much go in the job description as it would in the requirements um and cont well it yes I mean it would go in the contract itself is is one place that we would negotiate and that that is something that my office handles for you all generally speaking once you pick a candidate we do negotiations with them we try and figure out based upon what you all presented is um uh and then we'll provide you a draft contracts we'll get feedback and public meetings that kind of thing um the my recommendation is if you're going to have at the very end when we put together a contract requirement that they live within a certain distance from Williston or within a certain County that be part of your advertising for your requirements for the job because what you don't want to do is then drop that at the very end if there's a non-negotiable you're gonna need you should have that mine saysin a [Music] 30 but that in my contract that was negotiated well I think here's point I think you're going to put in there that they have to live in the city of Willis or that to live in Le County that probably need to go out with ad other words if you're saying within six months after you get this job we want you to reside within the city limits of Willis that has to be up yes sir yeah what mine was is when I negotiated the actual contract it was a 30 mile rting well I moved over so I mean that was but that's a negoti yeah it will it will only be part of our negoti it's not always in there so if it's something that you all want and you are unwilling to sign a contract with someone who does not live within a certain radius and distance then that's a requirement for the job you should put that in the job requirements when you advertise it whatever it may be we're talking about distance lived but if there's anything else coming to your mind that that is I'll make sure I put that in my notes for the contract negotiation I do think given that the city is right on edge probably so my my thing with that is that you're limiting yourself and I that's probably what wanted to but I I think it's limiting it's limiting yourself to candidates who will be I want to I want to the same ta Poli the samean I don't want but you have people who but you have people who work for the city who are actually doing those exact same things that don't live in the city well you haven't complain about it that's not ours and it's not you know exactly exactly that's what I'm saying so why does matter that the city manager lives in theity but you know there be somebody wants to live let's say the city manager he or she wants to live in Meo nice little town that's what they like we're giving them a 30 m radius I employes and I think that if somebody say this hypothetically they've got a family home Family Farm out and it happens to be just across the border in Maran County I they might be super invested they come do all their shopping in willon and they spend a lot of time here but they live on their family's Farm I don't think we should eliminate those people they're committed to the community so I think the 30 m r [Music] I make them that we have our manager be able to live within 30 hours of as a job requ as a job second all right we have a first we got second is there any other discussion all right CN then we're going to move to vote all in favor say I I I those oppose motion passes 4 Z say that again say that again if you don't vote it's illegal if you don't vote it's illegal it is not yes ma'am it is I not vote you can talk to the attorney you must vote if I may I did vote there is it would not be permitted if she were to recuse herself from voting for no reason which which I don't believe she did under Robert's Rules of Order if you do not voice an affirmative and you do not voice a negative it is an affirmative really I hope you're really happy that's very interesting next Mr President back to you generally speaking that's how we do it I mean it's not it's not written in stone but I find that in our other municipalities that's how it works best to have legal do the negotiations which we do on many of your other contracts and then we'll come before you with um with those contracts you have edits yep whether it works or not I will ask this good I would like to absolutely we guys yes we like every he's done he can be able to tell I would hope so that that individual will be the fit for absolutely when I say negotiate I really mean the contract terminology as far as weeks of severance pay and vacation time and and all of the other sort of nuts and bolts of what goes into your con contract you all will be making the final decisions on salary and and all that good stuff so that is not correct yes whether you accept the terms of the contract or not and a lot of the time especially with things like these will come before you with just a blank in that area that says you all are to make a decision on salary and everything else we've got the contract language as far as vacation sick Severance those kinds of things obviously to be edited by you all if you want but just our standard Provisions makes it so that's not yeah well let me just say that this is very clear on what the benefits are other than I I took every benefit that obviously was entitled to every employee here however the charter officer you're immediately you know excluded from the the retir um or is that part of the negotiation that's generally part of the negotiation process and then I negotiated with y'all what that so it's normal city employees benefit excluding the retirement and my contract also said that I was to that would be something I would well I think it's just it'll be part of the contract and then you can if it says six weeks of severance two weeks of sance or whatever it is that that the would be the time to make this added contracts in front of you that's generally what we do is we start with the current existing city manager contract as far as the terms of of um you know liability and all those other nuts and both kinds of things and then you all have the ability to make determinations on any deviations if there's something you don't like let me know before I come back with the contract which will not be like next week all right anybody else got anything sorry item four public participation anybody from the public who was anybody know who the one lady was that was that was Judge br's wife okay all right announcements staff yes just a just a reminder of meeting tomorrow night 6 o00 my thunder yes tomorrow 6 o' so hopefully everybody will be all right all right favorite part A dermit can I get a motion for adjournment I have one that's I don't know who knows what because are you finished our chief of our Police Department attention to detail her and other people and her request remove all the drugs that were in that hospital or it could have been far worse so everybody should know the counsel J of her own initiative got other people and remove the drugs if she had not there's no telling what children DOD that bullet thanks to work you done already it there go ahead they represent guardian angel Guardian Angel medic and they are interested in the I told about the fact the VA this year that they needed only 9000 and the building 26000 that I thought they would make excellent partners and what the ba needed in order to come in I've heard from them tce since so it sound I won't say it's G to happen but they weren't scared off by what they saw and it's pretty bad if you haven't seen it still think house would be wonderful definitely looks like but we and that's probably the four person you have access we have access because I contacted the attorney receiver that has it appointed by the court and he gave me a letter giving me permission to change the law so that we had access so City own they also gave usmission to remove the Dr remove yeah is in receiver this receiver never I will say Danny wall through he probably took pictures weed and time I much it and he's been very Cooperative since we've sh him all that and we call him regularly only all right can I get a German the Mee right she just made a motion we made a motion and I didn't get a second we wer second I got a first got a second any other discussion good all in favor say I I I all right the time is now 809 and we are adjourned and we'll do this again tomorrow night