The board’s discussions highlighted the limitations they face, particularly with the voluntary nature of the city’s historic preservation program. To address this, members considered the creation of incentives for property owners to encourage participation in the program. Suggestions included providing financial support, which could help prevent neglect and possible loss of historic properties.

Furthermore, the meeting revealed an upcoming agenda item that could enhance the board’s capabilities: applying to become a certified local government. This status would grant the board access to various grant opportunities, potentially expanding their resources for preservation initiatives.

In addition to these matters, the meeting also saw the election of a new chair and vice chair, with Sher Donahue ascending to the role of chair and Moira being elected as vice chair. The board demonstrated its dedication to a structured approach by approving amended rules of procedure, which included monthly meetings set for the fourth Wednesday at 5:00 pm in council chambers over the next three months. These sessions are intended to further educate the board on relevant subject matter. It was also decided to hold annual elections for chair and vice chair each January, with provisions for a chair pro tem as necessary.

The city attorney took the opportunity to remind the board about the importance of adhering to Robert’s Rules of Order, particularly as a guideline in situations not covered by their own rules. Board members were also cautioned against engaging in conversations about matters that could come before them, owing to their quasi-judicial nature, and reminded of the necessity to disclose any ex parte communications before a hearing.

At the outset, the meeting focused on the process for presenting cases to the board, emphasizing the need for board members to be well-prepared and informed. They were assured of receiving a staff report with recommendations and findings for each agenda item.

A key educational component of the meeting was a presentation on quasi-judicial procedures, which included an overview of the oath taken by members, adherence to the Sunshine Law, statutory conflicts of interest, voting conflicts, and conducting public hearings. Advice on appropriate conduct and the imperative of impartiality during discussions was also provided.

Looking ahead, the board is set to receive insights from a manager of historic preservation from Tampa. This presentation is expected to cover processes the board is likely to engage with, such as certificates of appropriateness, variances, and applications for designation recommendations. Board members were encouraged to bring forward any questions they may have for the presenter.